RES 2001-2387 - Contract with MAPA to performi planning activities i?e. S 3g7
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�. ay 1 Planning Department
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..4�[ '� Omaha,Nebraska 68183-0110
°a ' ry (402)444-50
'�ED FE84°ray C l T Y C E LE�`K (402)444-515150
H (y R t S Y\A Telefax(402)444-6140
City of Omaha 0 Robert C.Peters
Mike Fahey,Mayor Director
Honorable President
and Members of the City Council
The attached Resolution approves a Contract between the Metropolitan Area Planning Agency
(MAPA) and the City of Omaha. The Metropolitan Area Planning Agency is carrying out the
provisions of the Transportation Equity Act for the 21st Century, which requires increased
comprehensive planning efforts in the development of transportation systems. The Contract
requires the City of Omaha, through its Planning Department, to undertake certain transportation
planning activities. These activities will include the evaluation of the effects of population,
housing, land use, and developmental trends on the City of Omaha street systems.
Under the provisions of the attached contract, the Metropolitan Planning Agency(MAPA) agrees
to pay for the services rendered by the City of Omaha Planning Department in an amount not to
exceed One Hundred One Thousand, Three Hundred and Forty-Eight and No/100 Dollars
($101,348.00). The City of Omaha agrees to contribute in cash or in-kind services in an amount
not to exceed Twenty Five Thousand, Three Hundred and Thirty-Seven and No/100 Dollars
($25,337.00). The in-kind services will be defined as staff time paid with non-Federal dollars.
Funds for this Contract are available in the Planning Department, Fund 001, Agency 110,
Organization 1122.
The City agrees to perform the services outlined in the Contract beginning July 1, 2001, and
ending on June 30, 2002.
Respectfully submitted,
7?Vt-- 6P'34.0/
Robert C. Peters Date
Planning Director
Approved as to Funding: Referred to City Council for Consideration:
Aleitiet011Cum^--)* fAie/
1'4
Stanley P. T' Date Mayor's Offi e/Title l Date
Finance Director
P:\PLN2\10317f.doc
410.
CONTRACT COVER PLATE
CONTRACT IDENTIFICATION
1. Contract Number: MAPA-Omaha Planning 547-104
2. Project Number: 410.10 Surface Transportation Planning Activities
3. Effective Date: July 1, 2001
4. Completion Date: June 30, 2002
CONTRACT PARTIES
5. Contractor Name and Address:
City of Omaha - Planning Department
1819 Farnam Street
Omaha, Nebraska 68183
6. The Planning Agency:
The Omaha-Council Bluffs Metropolitan Area Planning Agency
2222 Cuming Street
Omaha, Nebraska 68102
ACCOUNTING DATA
7. Contract- $101,348 FHWA PL funds less independent audit and inspection fees, unless
acceptable compliance with OMB Circular A-133 can be substituted, plus $25,337 in
local matching funds.
Allotted - $101,348 FHWA PL funds less independent audit and inspection fees, unless
acceptable compliance with OMB Circular A-133 can be substituted.
DATES OF SIGNING AND MAPA BOARD APPROVAL
8. Date of MAPA Board Approval -
9. Date of City Approval -
10. Date of Legal Review-
11. Date of State Concurrence-
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AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT entered into this first day of July 2001, by and between the City of Omaha, a
municipal corporation, 1819 Farnam Street, Omaha, Nebraska, 68183 hereinafter referred to as "the City"
and the Omaha-Council Bluffs Metropolitan Area Planning Agency, 2222 Cuming Street, Omaha, Nebraska
68102, hereinafter referred to as"MAPA", providing for professional services described herein and within the
MAPA FY 2002 Unified Work Program, hereinafter referred to as the"FY 2002 Program".
NOW, THEREFORE, it is mutually understood and agreed by the parties hereto as follows:
1. EMPLOYMENT OF THE CITY
The City through its Planning Department agrees to undertake certain transportation planning
activities identified in Section 134 of Title 23 United States Code as amended by the Transportation
Equity Act for the 21st Century(TEA-21), and incorporated into MAPA's FY 2002 Program. This
Agreement shall be subject to all required provisions of the Nebraska Department of Roads (NDOR)
Grant Agreement Project No: SPR-PL-1(39)attached and incorporated hereto by reference. (Exhibit
I).
2. AREA COVERED
The area to be covered in the study under this Agreement shall be the Omaha-Council Bluffs
urbanized area.
3. SCOPE OF SERVICES
A. The City shall do, perform, and carry out the duties stated herein and in accordance with MAPA's
FY 2002 Unified Work Program for transportation planning activities for the Omaha-Council Bluffs
Metropolitan Area. The work will include the various work activities within work element 410.10
identified below.
410.10 Omaha Transportation Activities
Assist MAPA in carrying out the provisions of TEA-21 which required increased comprehensive
planning efforts in the development of transportation systems. Activities will include the evaluation
of the effects of population, housing, land use and development trends on the street systems.
Land development proposals will also be reviewed for conformance to sound transportation
planning principles and compliance with development regulations. Coordinate the City of Omaha
Transportation Planning Activities with other city departments, utility companies, consultants and
other governmental agencies such as the Metropolitan Area Planning Agency, Douglas County
and the Nebraska Department of Roads. The city=s land use data base will be integrated into the
Omaha GIS. Also work on integrating the transportation element of the City of Omaha's Master
Plan into the MAPA Year 2025 Long Range Transportation Plan.
These activities will fit into the MAPA regional transportation planning process which includes but
not limited to regional land use activity allocations development of alternative regional
transportation systems, regional travel forecasts, evaluation of transportation systems impacts,
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and refinements to alternative transportation systems.
B. The City shall develop technical reports documenting their work activities and studies undertaken
under the terms of this Agreement. These reports shall be of a quality suitable for publication, but
will not ordinarily be intended for wide distribution. The documents shall be written in a style and
form suitable for a technical audience rather than the mass public. Such reports shall contain the
following information:
1. An abstract or summary,
2. Purpose and scope of work activities and of the document,
3. Description and explanation of the techniques used in the study and the analysis
conducted,
4. An explanation of the conclusions and any recommendations,
5. Relevant supporting data incorporated within the body of the report, included as an
appendix, or by reference to another document previously prepared.
C. The aforementioned reports shall be prepared for no less than the work activities specifically cited
within Section 3, Scope of Services. The remaining work activities within the FY 2002 Program
may be documented in a single report or additional reports as is mutually agreeable to MAPA and
the City.
D. The City will cooperate with MAPA in the preparation of information and reports to meet in a timely
manner, the requirements of the NDOR. MAPA will be provided a copy of data and reports
developed as a result of this Agreement.
E. The City will be available to provide quarterly oral reports to the MAPA Transportation Technical
Advisory Committee and the MAPA Board of Directors when necessary, and will submit written
• quarterly progress reports. These progress reports will provide, for work element 410.10 the
following information: work performed during the completed quarter, conformance to approved
project scope, percent completed, if on schedule, and planned activities for the next quarter.
These reports need to be submitted no later than 30 days after the end of each quarter.
4. PERSONNEL
A. The City represents that it has, or will secure all personnel required in performing the services
under this Agreement without exceeding the project budget. Such personnel will not have any
other financial interest pertaining to work covered by this Agreement.
B. All of the services required hereunder shall be performed by the City or under its supervision and
all personnel engaged in the work shall be fully qualified and authorized under state and local law
to perform such services.
C. All subcontracted services covered by this Agreement shall be reviewed and approved prior to
contracting by MAPA and NDOR.
5. TIME OF PERFORMANCE
The City agrees to perform the services of this Agreement as outlined in the FY 2002 Program and
stated herein, within the time of this Agreement. The agreement shall cover work performed during
the fiscal year beginning July 1, 2001 and ending June 30, 2002.
6. COMPENSATION
Contingent upon receipt of Federal Highway Administration (FHWA) PL funds from NDOR under
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Project No. SPR-PL-1(39) MAPA agrees to pay for the services rendered by the City under the terms
of this Agreement, compensation on a cost reimbursement.basis for costs incurred and to include
direct costs not to exceed in any event one hundred one thousand three hundred forty0-eight dollars
($101,348.00) less independent audit and inspection fees, unless acceptable compliance with Office
of Management and Budget(OMB) Circular A-133 can be substituted. The City agrees to contribute
in cash or in services a minimum requirement of twenty five thousand three hundred thirty-seven
dollars ($25,337). Services shall be defined as staff time paid with non-federal dollars or equipment
purchased with non-federal dollars.
7. ACCOUNTING RECORDS
A. The City shall establish and maintain accounts for the project in a manner consistent with OMB
Circular A-133 and in accordance with applicable provisions of 23 CFR 172.
B. Expenditures shall be in conformance with the standards for allow ability of costs set forth in OMB
Circular A-87 and the contract cost principles and procedures set forth in 48 CFR Part 1.31.6 of
the Federal Acquisition Regulation system.
C. The City shall establish and maintain separate accounts for expenditures under NDOR Project
No. SPR-PL-1(39).
8. SUBMISSION OF VOUCHERS/INVOICES
A. The City may submit monthly, but no less than quarterly, documented invoices of costs incurred
for the work elements and work activities that were previously identified in Sections 3A and 3E of
this Agreement. Said reports shall account for the expenditure of Federal and the City shares,
shall indicate work program percentage completion, and shall contain a statement of the City's
estimate of the percentage of work completed and be signed by a responsible representative of
the City's Planning Department certifying that all of the items herein are true and correct for the
work performed under the terms of this Agreement. Final payment shall be made upon
determination by MAPA and NDOR that all requirements hereunder have been completed,which
determination shall not be unreasonably withheld. Promptly after receipt of the City's invoices,
and following receipt of funds from NDOR under Project No. SPR-PL-1(39). MAPA shall make
payment thereon to the City. MAPA may withhold ten percent(10%)of the total compensation
pending a final audit of this Agreement.
B. All invoices shall be taken from the books of account kept by the City and shall have available
copies of payroll distribution, receipted bills or other documents reasonably required by MAPA.
The City shall use actual labor rates for billing purposes.
C. The City shall have available a listing of all Planning Department personnel positions that may be
selected or assigned to the work contemplated herein. Said listing shall indicate the title or
classification and salary range of each such position. It is agreed that employees of the City's
Planning Department, whose time is directly assignable to this FY 2002 Program, shall keep and
sign a time record showing the work element and work activity of the FY 2002 Program, date and
hours worked, and title of position.
D. It is understood that reimbursement for out-of-state (other than Nebraska, Iowa and Kansas City)
travel costs,will not be requested unless written prior approval for such travel has been given by
MAPA and the State. The rate of reimbursement will be that allowed by the State for travel by its
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own employees.
9. TERMINATION OF AGREEMENT FOR CAUSE
A. If, through any cause, the City shall fail to fulfill in a timely and proper manner its obligations under
this Agreement, or if the City shall violate any of the covenants, agreements, or stipulations of this
Agreement, or refuse to accept changes required by NDOR, MAPA shall thereupon have the right
to terminate this Agreement by giving written notice to the City of such termination and specifying
the effective date of such termination. In that event, all finished or unfinished documents, data,
studies, surveys, drawings and reports prepared by the City shall be made available to MAPA, and
the City shall be entitled to receive compensation for all expenses incurred or obligated on all work
mutually agreed to be satisfactorily completed through the effective date of termination.
B. The above also applies when the contract may be terminated because of circumstances beyond
the control of MAPA or the City.
10. CHANGES
The City or MAPA may,from time to time, request changes in the Scope of Services set forth in this
Agreement to be performed by the City of Omaha's Planning Department. Such changes, including
any increase or decrease in the amount of the City's compensation,which are mutually agreed upon
by and between MAPA and the City, and subject to the approval of the NDOR, shall be incorporated in
written amendments to this Agreement.
11. RECORDS AND AUDITS
A. The City shall maintain an accurate cost-keeping system as to all costs incurred in connection with
the subject of this Agreement and shall produce for examination books of account, bills, invoices
and other vouchers, or certified copies thereof if originals are lost, at such reasonable time and
place as may be designated by MAPA, NDOR or a designated Federal representative and shall
permit extracts and copies thereof to be made during the contract period and for three years after
the final NDOR-MAPA audit is completed, resolved and closed.
B. The City shall at all times afford a representative of MAPA, NDOR, FHWA, or any authorized
representative of the Federal government, reasonable facilities for examination and audits of the
cost account records, shall make such returns and reports to a representative as may be required,
shall produce and exhibit such books, accounts, documents and property as the representative
may desire to inspect, and shall in all things aid the representative in the performance of audit
duties.
12. PROHIBITED INTEREST •
A. No member of or delegate to the Congress of the United States shall be admitted to any share or
part of this contract or to any benefit arising therefrom.
B. No member, officer, or employee of MAPA or of a local governing public body during his tenure or
one year thereafter shall have any interest, direct or indirect, in this Contract or the proceeds
thereof.
13. ASSIGNABILITY
Neither the City nor MAPA shall assign any interest in this Agreement, and shall not transfer any
interest in the same (whether by assignment or novation), without prior written mutual consent.
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14. CLAIMS
Both parties indemnify, save and hold harmless the other party, and all its agents and employees of
and from any and all claims, demands, actions or causes of action of whatever nature or character
arising out of, or by reason of, the work to be performed by either party. Each party further agrees to
defend, at its own sole cost and expense, any action or proceeding commenced for the purpose of
asserting any such claim of whatever character arising as a result of its actions. It is further agreed
that any and all employees of either party while engaged in the performance of any work or service
required or provided for herein to be performed by that party, shall not be considered employees of
the other party, and that any and all claims that may or might arise under the Worker's Compensation
Act of the State of Nebraska on behalf of said employees,while so engaged, and any and all claims
made by any third parties as a consequence of any act or omission on the part of said employees,
shall in no way be the obligation or responsibility of the other party.
15. INTEREST OF THE CITY
The City covenants that it presently has no interest and shall not acquire any interest, direct or
indirect,which would conflict in any manner or degree with the performance or services required to be
performed under this Agreement. The City further covenants that in the performance of this
Agreement no person havinganysuch interest shall be employed.
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16. IDENTIFICATION OF DOCUMENTS
A. All reports, maps, and other documents completed as part of this Agreement, other than
following
documents completed exclusively for internal use within MAPA, shall carry the notation
on the front cover or a title page (or, in the case of maps in the same block)containing the name
of MAPA, the City and the following:
"The preparation of this report, document, etc.was financed in part through a
Federal grant from the Department of Transportation under the Transportation
Planning Program authorized under Section 134 as amended by the
Transportation Equity Act for the 21st Century(TEA-21)."
together with the date (month and year)the document was prepared.
B. Originals of all documents including computer tapes, tracings, drawings, estimates, specifications,
field notes, investigations, studies, etc., as instruments of service under terms of this Agreement
are to be the joint property of the political jurisdiction and governmental agencies participating in
the transportation planning process. Copies of said documents will be made available to such
participants upon request at costs of such reproduction.
17. PUBLICATION OR RELEASE OF INFORMATION
A. Papers, interim reports, forms or other material which are a part of the work under contract shall
not be copyrighted without written approval of NDOR and FHWA.
B. Either party to the Agreement may initiate a request for publication of the final or interim reports,
or any portions thereof.
C. Publication by either party shall give credit to the other party and to the FHWA. However, if NDOR
• or FHWA does not wish to subscribe to the findings or conclusions of the study the following
statement shall be included on the credit sheet: "The opinions, findings and conclusions
expressed in this publication are those of the authors and not necessarily those of NDOR or the
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Federal Highway Administration."
D. In the event of failure of agreement between NDOR and the City relative to the publication of any
reports during the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
which describe the plans are permissible.
F. Neither party shall publish nor otherwise disclose, nor permit to be disclosed or published, the
results of the investigation herein contemplated, during the period of the Agreement, without
notifying the other party.
G. When the scheduled time for presentation of a paper does not permit formal review and approval
of a complete report, abstracts may be used for notification of intent to present a paper based on
the study. Such presentation must protect the interest of the other party by the inclusion of a
statement in the paper and in presentation to the effect that the paper had not been reviewed by
the State.
18. NONDISCRIMINATION
A. In connection with the execution of this Agreement, the City shall not discriminate against any
employee or applicant for employment because of age, political affiliation, belief, race, religion,
creed, color, sex, national origin, or disability. The City shall take affirmative actions to insure that
applicants and employees are treated without regard to age, political affiliation, belief, race,
religion, creed, color, sex, national origin, or disability. Such action shall include, but is not limited
to the following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. The City agrees to comply with the requirements of Title VI of the Civil Rights Act of 1964.
• C. The City further agrees to comply with any and all requirements of the U. S. Department of
Transportation and the Federal Highway Administration regarding equal employment opportunity
and nondiscrimination. (See Exhibit B attached and incorporated hereto by reference.)
19. MINORITY BUSINESS ENTERPRISE
In connection with the performance of this Agreement, the City will cooperate with the project sponsor
in meeting commitments and goals with regard to the maximum utilization of minority business
enterprises and will use its best efforts to insure that minority business enterprises shall have the
maximum practicable opportunity to compete for subcontract work under this Agreement.
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IN WITNESS WHEREOF, the parties have hereto caused this Agreement to be executed by their proper
officers and representatives.
OMAHA-COUNCIL BLUFFS METROPOLITAN
AREA PLANNING AGENCY
Attest: by
Chairman, oard of Directors
` , CITY OF OMAHA, NEBRASKA
Attest: .41.t , by A_aaT4j42- .V4
(Mayor)
APPROVED AS TO LEGAL FORM •
DATE • l 3 20 Cr
Signed
MAPA Legal Counsel
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MAPA
Project No. SPR-PL-1(39)
FY-2002 PL Agreement
THIS AGREEMENT, entered into by the State of Nebraska, Department of Roads
(hereinafter referred to as the State)and the Omaha-Council Bluffs Metropolitan Area Planning
Agency(hereinafter referred to as MAPA)is for the purpose of providing partial funding of MAPA's
portion of the transportation planning activities scheduled to be performed commencing July 1,
2001, as outlined in the Unified Work Program attached to this Agreement.
Funding for MAPA's portion of transportation planning activities is shown in the Unified Work
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Program. The maximum amount of cash support from the State under this Agreement is
$1,033,840 in Federal Aid Highway Metropolitan Planning(PL)funds for Fiscal Year 2002.
WHEREAS,the Transportation Equity Act for the 21$ Century(TEA-21)requires that a
continuing, comprehensive transportation planning process be carried on cooperatively between
State and Local governments in urban areas of over 50,000 population;and
WHEREAS, MAPA was organized to represent all governmental subdivisions in the
urbanized area of Omaha, including Iowa and Nebraska;and
WHEREAS, MAPA has agreed to establish and maintain a continuing comprehensive and
cooperative transportation planning process in the Metropolitan Area in behalf of those
governmental subdivisions;and
WHEREAS, MAPA has been designated as the recipient agency for the Omaha Metropolitan
area for planning funds pursuant to 23 U.S.C.Section 134 as amended by the Transportation
Equity Act for the 21st Century;and
WHEREAS,the State,as part of its planning function, intends to contribute support to the
continuing transportation planning process in urban areas;
NOW,THEREFORE, in consideration of these facts the parties agree as follows:
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I. SCOPE OF AGREEMENT
A. The work to be performed under the terms of this Agreement for the MAPA's
transportation planning program will be conducted in accordance with the fiscal year
2002 Unified Work Program included herewith as Exhibit "A"and made a part of this
Agreement.
B. MAPA's responsibility
MAPA shall:
1. Provide the necessary administration of committees and staff,and consult,
collaborate and coordinate with the State to accomplish the objectives of the
Work Program.
2. Assign qualified MAPA staff personnel as needed to execute MAPA's portion of
the Work Program and oversee the contractual service portion of the Work
Program.
3. Arrange for and conduct meetings and conferences to review working details
and make presentations to the principals, participants and other interested
groups and bodies as will best promote and effect-cooperation,coordination
and understanding in the Program. Manuals,questionnaires, reports,forms
and other technical documents prepared for use in accomplishing the Work
Program shall be submitted to the State and the Federal Highway
Administration for review and approval prior to use.
EXHIBIT I
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C. State responsibility
1. The State is authorized to assign qualified personnel as needed to accomplish
tasks assigned to or agreed to by the State.
II. DURATION OF AGREEMENT
Both parties agree to use their best efforts to perform their responsibilities as outlined in the
Work Program,within the time of this Agreement. The Agreement shall cover all work
performed commencing with the fiscal year beginning July 1,2001 and ending June 30,
2002.
III. PAYMENT
A. The State agrees to pay for the services rendered by MAPA under the terms of this
Agreement, compensation on a cost reimbursement basis for costs incurred,and to
include direct and indirect costs in accordance with the applicable provisions of
49 CFR 18 and the contract cost principles and procedures set forth in Part 31 of the
Federal Acquisition Regulation System(48 CFR 31). When specific Federal Highway
Administration reimbursement policy differs from the Federal Acquisition Regulation
System the Federal Highway Administration policy shall apply. Direct and indirect
costs shall not exceed, in any event,one million thirty-three thousand eight hundred
and forty dollars($1,033,840)for costs incurred during fiscal year 2002. Direct and
indirect costs are to be calculated according to the schedule provided by MAPA,
identified as Exhibit"D"(Cost Allocation Program)attached hereto and by this
reference made a.part of this Agreement.
B. Payments will be made to MAPA not more often than once each thirty(30)days, and
shall be for services theretofore performed under this Agreement. MAPA shall submit
invoices in duplicate within twenty(20)days following the end of the period covered
by the account. The invoices or supplements thereto shall be the basis of payment
pursuant hereto,and shall contain a statement of MAPA's estimate of the percentage
of work completed and be signed by a responsible representative of MAPA certifying
that all of the items therein are true and correct for the work performed under the
provisions of this Agreement. Payment shall be made subject to audit by duly
authorized representatives of the State. The State upon receipt of the proper invoices
will make every reasonable effort to provide payment to MAPA within fifteen(15)
calendar days thereafter.
C. Payment for partial billings will be determined by multiplying the value of the
percentage of work completed by 0.80. In no event may the total interim payments
for the new funds exceed eighty percent of the value of the total work completed and
may not exceed a total amount of$1,033,840 for fiscal year 2002.
D. MAPA shall submit to the State a listing of all MAPA personnel positions that may be
selected or assigned to the work contemplated herein. Said listing shall indicate the
title or classification and salary range of each such position. It is understood that the
salaries and expenses of the Chairman of MAPA,and the MAPA Board of Directors
will not be reimbursable as direct costs to Program. It is agreed that employees of
MAPA whose time is directly assignable to the Program shall keep and sign a time
record showing element of Program,date and hours worked and title of position.
E. It is understood that reimbursement for travel costs,other than Nebraska, Iowa, and
Kansas City,will not be requested by MAPA unless written prior approval for such
travel has been given by the State. The rate of reimbursement will be that allowed by
the State for travel by its own employees.
IV. CHANGES IN THE WORK PROGRAM
A. If,after consultation with the State, it is determined that changes to the work program
are necessary,written approval by the State and the Federal Highway Administration •
shall be obtained.
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• B. The parties to this Agreement agree to collaborate closely on the decisions affecting
the composition, scope and duration of the work and those decisions shall receive the
written approval of the State prior to proceeding with the Program.
C. If,as the work progresses, major changes in the schedules,funding,scope,character
or estimated total cost of the work to be performed is deemed necessary or desirable,
adjustments for payment or modification in the performance of the work shall be
submitted by supplemental agreement to the State for review and approval by the
State and the Federal Highway Administration.
V. REPORTS
MAPA shall prepare reports suitable for publication as indicated in the Work Program.
Seven(7)copies of a draft of each report shall be submitted to the State for review and
approval. Upon final review and approval by the State, and the Federal Highway
Administration, MAPA will deliver to the State seven(7)copies of the final printed report. If
the State so requests and so authorizes in writing, MAPA shall deliver a reasonable number
of additional copies of an interim or final report to the State within sixty(60)calendar days of •
such request.
VI. INSPECTION OF WORK •
The State and authorized personnel of the Federal Highway Administration or any authorized
representative of the Federal government shall at all times be accorded proper facilities for
review and inspection of the work hereunder and shall at all times have access to the
premises of all books, records, correspondence, instructions, receipts,vouchers and
memoranda of every description pertaining to the work hereunder.
VII. RECORDS
MAPA shall maintain an accurate cost-keeping system as to all costs incurred in connection
with the subject of this Agreement and shall produce for examination books of account, bills,
invoices and other vouchers, or certified copies thereof if originals be lost,at such reasonable
time and place as may be designated by the State, Federal Highway Administration or any
authorized representative of the Federal government,and shall permit extracts and copies
thereof to be made,during the contract period and for three(3)years thereafter.
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VIII. AUDITS
MAPA shall at all times afford a representative of the State,Federal Highway Administration,
or any authorized representative of the Federal government, reasonable facilities for
examination and audits of the cost account records;shall make such returns and reports to a
representative as he may require, shall produce and exhibit such books,accounts,
documents and property as he may desire to inspect, and shall in all things aid him in the
performance of his duties. MAPA shall be responsible for meeting the audit requirements of
OMB Circular A-133,or any revision or supplement thereof.
IX. OWNERSHIP OF DATA •
Originals of all documents including computer tapes, tracings,drawings,estimates,
specifications,field notes, investigations,studies,etc.,as instruments of service under terms
of this Agreement are to be the joint property of the political jurisdiction and governmental
agencies participating in the transportation planning process. Copies of said documents will
be made available to such participants upon request at costs of such reproduction.
X. PUBLICATION OR RELEASE OF INFORMATION
A. Papers, interim reports,forms or other materials which are a part of the work under
contract will not be copyrighted without written approval of the State and Federal
Highway Administration.
B. Either party to the Agreement may initiate a request for publication of the final or
interim reports, or any portions thereof.
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• C. Publication by either party shall give credit to the other party and to the Federal
Highway Administration. However, if the State or Federal Highway Administration
does not wish to subscribe to the findings or conclusions of the Study the following
statement shall be included on the credit sheet: "The opinions,findings and
conclusions expressed in this publication are those of the authors and not necessarily
those of the State or the Federal Highway Administration."
D. In the event of failure of agreement between the State and MAPA relative to the
publication of any reports during the period of the contract, each party reserves the
right to publish independently, in which event the nonconcurrence of the other party
shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication.
However,there is no intention to limit discussion of the study with participants in the
Transportation Planning Program, small technical groups or lectures to employees or
students. Lectures to other groups which describe the plans are permissible.
F. Neither party shall publish nor otherwise disclose, nor permit to be disclosed or
published,the results of the investigation herein contemplated, during the period of
the Agreement,without notifying the other party.
G. When the scheduled time for presentation of a paper does not permit formal review
and approval of a complete report, a statement must be included in the paper and in
the presentation of the effect that the paper had not been reviewed by the appropriate
other party.
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XI. CLAIMS •
' Both parties indemnify,save and hold harmless the other party,and all its agents and
employees,of and from any and all claims,demands,actions or causes of action of whatever
nature or character arising out of,or by reason of,the work to be performed by either party.
Each party further agrees to defend, at its own sole cost and expense,any action or
proceeding commenced for the purpose of asserting any such claim of whatever character
arising as a result of their actions. It is further agreed that any and all employees of either
party while engaged in the performance of any work or service required or provided for
herein to be performed by that party,shall not be considered employees of the other party,
and that any and all claims that may or might arise under the Workers'Compensation Act of
the State of Nebraska on behalf of said employees,while so engaged, and any and all claims
made by any third parties as a consequence of any act or omission on the part of said
employees,while so engaged on any of the work or services provided to be rendered herein,
shall in no way be the obligation or responsibility of the other party.
XII. CONTRACTUAL SERVICES
A. All agreements for contractual services pertinent to the Work Program and subject to
partial reimbursement under this Agreement shall be submitted to the State for review
and prior to final execution shall have been approved in writing by the State. MAPA
intends to provide the services pertinent to the Work Program with its own personnel
and through subcontracts with Omaha's City Planning and Public Works Departments,
Douglas County,and others for work activities identified in the Unified Work Program. It
is understood, however,that not less than fifty percent(50%)of such work will be
performed with MAPA personnel and/or by subcontract with other public agencies.
B. In connection with the performance of this contract, MAPA will cooperate with the State
in meeting its commitments and goals with regard to the maximum utilization of minority
business enterprises and will use its best efforts to insure that minority business
enterprises shall have the maximum practicable opportunity to compete for subcontract
work under this contract.
C. Contracts executed in connection with the performance of this contract in excess of
$2,500 must comply with the applicable regulations and standards of the Cost of Living
Council in establishing wages and prices.
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• • •
•
XIII. PROHIBITED INTEREST
A. No member of or delegate to the Congress of the United States shall be admitted to any
share or part of this contract or to any benefit arising herefrom.
B. No member, officer or employee of the Public Body or of a local public body during his
tenure or one year thereafter shall have any interest,direct or indirect, in this contract or
the proceeds thereof.
XIV. CANCELLATION
The State reserves the right to cancel this Agreement at any time it deems to be in the best
interest of the State upon giving thirty(30)days written notice of such cancellation to MAPA.
If the contract is cancelled under this provision, the State shall reimburse MAPA for all
expenses incurred and work completed to the date of cancellation. The remaining value of
all nonexpendable office equipment and capital improvements partially funded under this
Agreement shall be appraised by the State and disposed of in a manner that shall be in the
best interest of the State, subject to the approval of the Federal Highway Administration.
XV. LIMITATIONS OF LAW
It is mutually understood between the parties that the final authority in highway matters now
vested in the State by Federal and state statutory and case law shall not be affected by this
Agreement.
XVI. NONDISCRIMINATION
MAPA agrees to abide by the provisions of the Nebraska Fair Employment Practices Act as
provided by Neb.Rev.Stat. §48-1101 through 48-1126(Reissue 1998)and all regulations
relative to nondiscrimination in federally assisted programs of the Department of
Transportation,Title 49 CFR, Parts 21 and 27 as set forth in Exhibit"B"attached hereto and
hereby made a part of this agreement.
XVII. LOBBYING CERTIFICATION
MAPA agrees to abide by the provisions of the Federal Lobbying Certification since federal
funds shown in this agreement exceed$100,000. "Certification for grants, loans, and
cooperative agreements"is included herewith as Exhibit"C"and made a part of this
agreement.
XVIII. MINORITY BUSINESS ENTERPRISES
A. Policy
MAPA and the State agree to ensure that minority business enterprises as defined in
49 CFR Part 23 shall have the maximum opportunity to participate in the performance
of contracts financed in whole or in part with Federal funds under this Agreement.
Consequently, the minority business requirements of 49 CFR Part 23 are hereby
made a part of and incorporated by this reference into this Agreement.
B. Minority Business Enterprises Obligation
Mapa and the State agree to ensure that minority business enterprises as defined in
49 CFR Part 23 have the maximum opportunity to participate in the performance of
contracts and subcontracts financed in whole or in part with Federal funds provided
under this Agreement. In this regard, MAPA shall take all necessary and reasonable
steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises
have the maximum opportunity to compete for and perform contracts. MAPA shall
not discriminate on the basis of race,color, national origin, or sex in the award and
performance of FHWA assisted contracts.
On any work performed by or caused to be performed by MAPA,failure of MAPA to
carry out the requirements set forth above shall constitute breach of contract and,
after the notification of the FHWA, may result in termination of the agreement or
contract by the State or such remedy as the State deems appropriate.
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•
♦ 1 ' . •
•
•, XIX. EQUIPMENT
A. The State agrees to participate in the cost of specialized items of equipment, not of a
nature normally used or required in the regular administrative or engineering
operations of MAPA,which items are required for, and will be used primarily on work
incident to this Agreement, and the cost of which is considered reasonable.
B. MAPA agrees to certify that items of equipment included in direct costs have been
excluded from the indirect costs.
C. MAPA agrees to obtain the approval of the State and of the Federal Highway
Administration prior to the purchase of an item of equipment of the type described
above in Paragraph A.
IN WITNESS WHEREOF,the parties have hereto caused this Agreement to be executed by
their proper officers and representatives.
EXECUTED by MAPA this /7 day of 200/
WITNESS: METROPOLITAN AREA
PLANNING AGENCY •
•
EXECUTED by the tate this wlday of UJ 2ON.
STATE OF NEBRASKA
DEPARTMENT OR ROADS
PLN5-HZ
APPROVED AS TO FORM:
1M-4714 ASSISTANT CITY''T^,,i •i
•
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IIr'.
l J O '
•
METROPOLITAN AREA PLANNING AGENCY
FY 2002 WORK PROGRAM
July 1 , 2001
EXHIBIT A
• •
MAPA FY 2002 WORK PROGRAM
TABLE OF CONTENTS
PAGE
INTRODUCTION TRANSPORTATION UNIFIED WORK PROGRAM i
TRANSPORTATION PLANNING 1
140-Transportation Forums 1
410-Transportation Planning Applications/Products 1
420-Transportation Planning Procedures/Models 3
430-Transportation Funding Analysis 3
440-Short-Range Transit 4
450-Special Transportation Studies 5
460- Iowa Regional Transportation Planning 6
470-Transportation System Management and Operations 6
480- Intelligent Transportation System 7
PROJECT REVIEW 7
150- Project Review Committee 7
DATA SYSTEMS 8
160- Data and Information Forums 8
640-Transportation Data Collection 8
650- Socio-Economic Estimates and Forecasts 10
660-Growth Monitoring/Socio-Economic Data Collection 10
REGIONAL ASSISTANCE 11
710-Community Development Assistance 11
720- Economic Development Assistance 12
730- Environmental Technical Assistance 13
740-Transportation Technical Assistance 13
750- Iowa Community Development Assistance 14
770-Cooperative Purchasing 14
790- Management Assistance 15
PUBLIC INVOLVEMENT/INFORMATION 15
180- Public Forums and Workshops 15
810- Publications - 15
840-Transportation Information 16
850- Public Information and Product Development 16
ADMINISTRATION 17
190- Policy and Administrative Forums 17
920-Community Development Administration 17
940-Transportation Program Administration 18
970- Employee Benefit Administration 18
980-Fiscal Management 19
990- General Agency Administration 19
Appendix 1 - MAPA FY 2002 UWP Budget Table 20
INTRODUCTION •
TRANSPORTATION UNIFIED WORK PROGRAM
The projects identified will act as the Unified Work Program (UWP)for the Omaha-Council Bluffs
metropolitan area. They describe the work to be done for the continuing transportation planning process
for FY 2002, and will serve as the basis for funding within'the fiscal year.
The development of a Unified Work Program, as described in the 23 CFR, Part 450 and 49 CFR, Part
613, is to serve as a means to promote the integration of modal planning coordination and to relate these
activities to comprehensive planning.
During the development of the FY 2002 Unified Work Program a priority setting process was used to
identify programs and projects that should be included in the work program.
Participants in this process included the MAPA Council of Officials, MAPA Board of Directors and their
technical advisory committees. Results of this process are reflected by the projects in this work program
and the associated funding levels. Participants in the transportation planning activities are outlined in the
MAPA Interlocal Agreement and committee Operating Rules. The Transportation Technical Advisory
Committee provides the direction for the development of the UWP and monitors progress of the work.
ORGANIZATION AND MANAGEMENT •
MAPA is designated as the Metropolitan Planning Organization (MPO)for the Omaha-Council Bluffs
urban area. The MAPA Council of Officials is the overall policy body for agency with the Board of
Directors providing guidance for all MAPA projects, studies and programs. In addition, committees have
been organized to provide technical advice. The relationship, responsibility and composition of the MAPA
Council of Officials and Board of Directors and their committees are also described in the MAPA Interlocal
Agreement and committee Operating Rules.
WORK PROGRAM
A description of the specific transportation-related tasks to be performed, and financial estimates, are
contained in the following projects:
140 Transportation Forums
410 Transportation Planning Applications/Products
420 Transportation Planning Procedures/Models
430 Transportation Funding Analysis
440 Short-Range Transit
450 Special Transportation Studies
460 Iowa Regional Transportation Planning
470 Transportation System Management and Operations
480 Intelligent Transportation System
150 Project Review Committee
160 Data and Information Forums
640 Transportation Data Collection
650 Socio-Economic Estimates and Forecasts
660 Growth Monitoring/Socio-Economic Data Collection
740 Transportation Technical Assistance
180 Public Forums and Workshops
810 Publications
840 Transportation Information
190 Policy and Administrative Forums
940 Transportation Program Administration
Note: Projects 150, 160, 650, 660, 180, 810, and 190 are jointly funded activities using both transportation
and non-transportation funds.
• •
PROPOSED BUDGET
Budget summary tables are attached which show estimated expenditures by project and funding agency.
3 funds
h the
ka
The MAPA program
aa is funded using FHWA PL and FTA Iowa Department of Transportation)on 3nn shares of 82%° PL and 18%Section
Department of Roads and the p
5303 for most work elements. Surface Transportation rogram (STP) and
f or PL and Section 5303 fundsbs appaoximatelyds
are utilized in Work Element 460. The Nebraska share
90% and the Iowa share is 10%. The local match is 20%for all federal funds. Fivecounties contribute to
provide the local match in the following percentages: Douglas County, 66°/o, Sarpy County,
Pottawattamie County, 13%Washington County, 3%; and Mills County, 2/0; Harrison is based on and helby
counties, also provide local match in Work Element 460. The FY 2002 program
time. d of PL, Section 5303,rST and TA anning aban funds as ctivities is also providy eddedr-marked or estimated at this
by the Nebraska Department
time. Additional support for transportationp
of Roads and the Iowa Department of Transportation through HPR funding as identified in the budget
summary table.
TEA-21 TRANSPORTATION PLANNING FACTORS
The major purpose of the transportation program at MAPA is to provide necessary planning such that the
transportation needs of the re
sidents of the region will be met to the degree possible with available and
des -highway,
water.
h. This transportation of trasportation services must also be consistent andtcompatibleular, air, rail,with the overall
water. The provision
regional
and development lf the and landlon.use,Major
and considerations rcreation include
nd a environment, energy
efficient use of economic
growth patterns
resources. The transportation planning program at MAPA is formulated to support the goals and
objectives of the region. This program will also contain activities to assist in the implementation of
provisions contained in surface transportation legislation.
The fol
lowing factors will, at a minimu
m, be considered in the transportation planning process for the
MAPA area, will at a minimum, consider the following:
enab
ling global
fall by
1. Support the economic vitality of the metropolitan area, especially
competitiveness, productivity, and efficiency. This factor is explicitly considered in work activities
410.6, 410.9, 410.10, 460.1, and 460.2.
d
2. IncreaseThif the safety
xpli and security ed in work activities 410.6, 410.9,450.4 460 11, 460.2, 480 of the transportation system for motorized and 1, andrs.
This factor is explicitly considered
480.2.
3. Increase the accessibility and mobility options available to people and for freight. This factor is
explicitly considered in work activities 410.6,410.9, 440.1, 450.1, 470.1, 480.1,480.2, and 480.3.
ove
4. Protect and enhance the environt, promote energy conservaion, ad work activities 410 6 420 3 t450 3n 470.1,pr 480Q1,aand 480.2.
lity of life.
This factor is explicitly considered in
5. Enhance the integration and connectivity of the transportation system, across and between modes,
for people and freight. This factor is explicitly considered in work activities 410.6,410.9, 460.1,
460.2,480.1,480.2 and 480.3.
6. Promote efficient system management and operation. This factor is explicitly considered in work
activities 410.6,410.9, 440.1, 470.1, 480.1, 480.2, and 480.3.
ng transportation system. This factor is
7. Emphasize inwo k activities 410.6, 410preservation of the .9, 420.5, 440.2 470.1, 480.1 480.2, and 40 explicitly.
considered i
ii
•
TRANSPORTATION PLANNING
TRANSPORTATION FORUMS (140)
Objective. To provide a forum for coordination and cooperation between MAPA and agencies,
organizations and stakeholders involved and interested in planning, designing, maintaining and providing
transportation services.
Work Activities.
1. Transportation Technical Advisory Committee
Provide for a continuing, comprehensive and coordinated transportation planning program through
the Transportation Technical Advisory Committee. Maintain correspondence and coordination with
participating agencies,, and provide other technical support necessary to the transportation planning
program.
End Results. Documentation of meetings and actions taken by the Transportation Technical Advisory
Committee.
TRANSPORTATION PLANNING APPLICATIONS/PRODUCTS (410)
Objective. To develop current, short-, medium-and long-range traffic simulations or forecasts at a
regional and/or subregional level, to update the regional transportation plan, and to update the
Transportation Improvement Program, all of which assist local jurisdictions in the programming and design
of future transportation improvements.
Work Activities.
1. Travel Assignment Networks
Develop highway networks as necessary for regional and subregional current, short, medium and
long range traffic simulations and forecasts. Develop regional transit networks as necessary for
current and long range simulations or forecasts.
2. Current Regional and Subregional Traffic Simulations
Refine current regional traffic simulations using current socio-economic data, highway networks and
refined transportation planningmodels. This simulation will be checked against the most recent
p
traffic counts and be used as a basis for current subregional traffic simulations and future regional
traffic forecasts. Produce additional subregional traffic simulations as needed for corridor or project
9
level analysis of proposed transportation improvements or traffic generators. These simulations will
be used as the basis for future subregional traffic forecasts.
3. Regional Land Use Initiative
Develop a voluntary,flexible and collaborative plan to guide future growth in the MAPA region. This
plan will identify key regional growth issues at the same time recognizing that local jurisdictions
control the decisions that determine where growth will occur.
4. Regional Travel Forecasts
Refine long range travel forecasts to the year 2025. This would include intermediate (short and
medium range)forecasts, in five-year increments (2000, 2005, 2010, 2015, 2020, 2025). These
forecasts will be based on socio-economic forecasts, future networks and refined transportation
g
models and will serve as the basis for subregional travel forecasts. Forecasts beyond the year 2025
will also be made available to identify major transportation corridors not contained in the Year 2025
Transportation Plan.
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• •
5. Subregional Travel Forecasts
Produce subregional travel forecasts and analysis as needed for corridor or project level studies in
cooperation with one or more local jurisdictions. These forecasts would be based on current
subregional simulations and regional travel forecasts in combination with more detailed socio-
economic forecasts and refined subregional travel models.
6. Regional Plan
Revise the MAPA Year 2025 Long-Range Transportation Plan (LRTP)as necessary. The seven
planning factors contained in the TEA-21 legislation will be incorporated into updates of the LRTP.
This activity will be coordinated with work activities 410.1, 410.4, 420.1, 420.2, 420.3, 650.2 and
650.4. The major update of the MAPA 2025 long-range transportation plan will be accomplished by
September 2005.
7. Public Participation Plan
Continue the implementation of the MAPA Public Participation Plan. This will include a proactive
outreach program that provides complete information, timely public notice, full public access to key
decisions, and supports an early and continuing involvement of the public in developing the
Transportation Plan and TIP. Title VI and Environmental Justice activities will be incorporated into
the MAPA public participation process.
8. Review Functional Classification
Review and update as necessary, the existing functional classification, urban area boundary and the
National Highway System for the Omaha-Council Bluffs area.
9. Transportation Improvement Program
Update the Transportation Improvement Program (TIP)to provide a program of transportation
projects scheduled for implementation during fiscal years 2002 to 2007. The program will include a
prioritized listing of projects for the six-year period and a financial plan that will lead to project
implementation. A progress report on the implementation of projects programmed for Fiscal Year
2001 will be also included.
10. Omaha Planning Department Activities
Assist MAPA in carrying out the provisions of TEA-21 which required increased comprehensive
planning efforts in the development of transportation systems. Activities will include the evaluation of
the effects of population, housing, land use and development trends on the street systems. Land
development proposals will be reviewed for conformance to sound transportation planning principles
and compliance with other city departments, utility companies, consultants and other governmental
agencies such as the Metropolitan Area Planning Agency, Douglas County and the Nebraska
Department of Roads. The city's land use database will be integrated into the Omaha GIS. Also
work on integrating the transportation element of the City of Omaha's Master Plan into the MAPA
Year 2025 Long Range Transportation Plan.
11. Transit Alternatives Analysis Corridor Study
This analysis would include review of transit alternatives such as circulator systems, bus rapid transit
(BRT), hub systems, a trolley, no build, etc. The study would evaluate downtown Omaha and it's near
north and south sides, include an active public involvement process, evaluate environmental impacts.
as required by NEPA and evaluate and identify capital infrastructure requirements.
End Results. Current, medium and long range travel simulations and forecasts at a regional and
subregional level, the FY 2002 TIP.
2
• . •
TRANSPORTATION PLANNING PROCEDURES/MODELS (420)
Objective. To develop or refine transportation planning tools for use at the regional and subregional levels
to provide regional, corridor and project analysis capabilities.
Work Activities.
1. Socio-economic and Transportation Patterns/Analysis
Continue the analysis of local socio-economic, land use, travel and transportation system data to
define general development patterns, trends, relationships, and travel characteristics, using an
integrated computerized data base. This will include analysis of the impacts of transportation policy
decisions on land use and development plans.
2. Review Regional and Subregional Travel Forecasting Models •
Review regional and subregional travel forecasting models focusing on the refinement of trip
generation, trip distribution, auto occupancy, modal split and traffic assignment models. These
revisions would be directed toward improved accuracy, increased flexibility of application and
additional products. Other travel forecasting models will be reviewed for use in the MAPA
transportation planning process.
3. Refine Performance Analysis Procedures
Develop additional travel impact analysis techniques to assist in transportation system/project
performance evaluations. Included would be investigation of transportation system management
techniques to address congestion and looking at critical environmental features to determine the
feasibility of future transportation facilities.
4. Coordination of Technical Development
Coordinate the development of travel analysis models and databases with the Nebraska Department
of Roads and the Iowa Department of Transportation. This will include computer software exchange
and coordination, computer interfacing, data sharing and coordination on computer graphics
capabilities.
5. Transit Service Standards
MAT will continue the refinement of transit service development and performance standards and
criteria. These standards and criteria will provide the quantitative measure of service to aid in
identifying potential areas for transit improvements. The livable communities concept will be included
in these measures. Continue the procurement and installation of computer assisted scheduling and
information systems as management and operation tools for improving the efficiency and
effectiveness of the transit system. Also coordinate the Section 15 program with the above activities.
End Results. Updated regional and subregional transportation analysis models.
TRANSPORTATION FUNDING ANALYSIS (430)
Objective. To identify costs of transportation improvements and funds available to fund future
improvements.
Work Activities.
1. Capital and Operating Analysis
Continue the development of unit cost figures for various types of transportation capital and operating
projects utilizing the computerized transportation system data file which contains historical project
3
• •
implementation costs. These cost figures will be made available to local jurisdictions and will be
utilized in transportation economic impact analysis.
2. Financial Resource Analysis
Develop financial plans that demonstrate how the TIP and long-range transportation plan can be
implemented: This will include identification of the funds available to the metropolitan Omaha area
from federal transportation legislation. Identify innovative financing techniques that may be required
to fund needed projects and programs.
3. Transit Financial Management
Financial management proposals will be developed in compliance with FTA Circular 7008.1 to
counter the loss of federal transit operating assistance. Alternatives dealing with fare pricing
techniques, private sector assistance and state and local funding options will be developed. MAT will
have primary responsibility. MAPA will provide additional support and overall coordination.
End Results. Summaries of unit costs for various types of transportation projects and an update of
transportation financial resources in the region.
SHORT-RANGE TRANSIT (440)
Objective. To coordinate short-range transit planning activities in the MAPA area.
Work Activities.
1. Metro Area Transit/Council Bluffs
Coordinate short-range transportation planning strategies with Metro Area Transit(i.e., refinement of
transit service development and performance standards and criteria, transit management plan,
financial management plan). This will include the development of planning justification for transit
projects contained in the Transportation Improvement Program. This justification will look at
operating assistance and all capital projects. Also, assist Council Bluffs in the preparation of a grant
application for Iowa state transit assistance.
2. Transit Management Objectives
Develop and update, as changes occur, transit management objectives to measure the efficiency of
all internal areas of the organization involved with the operation of existing transit service. This plan
would include cost saving techniques for management/administration, operations, maintenance,
personnel and labor relations. MAT will have primary responsibility. MAPA will provide additional
support and overall coordination.
3. Transit Maintenance Plan
Metro Area Transit will continue to assess methods used by other properties in the development of a
facilities and equipment maintenance plan that will address specific goals and objectives for a
maintenance program taking into consideration acceptable levels of vehicle life, frequency of road
service, failure rates, ratio of maintenance labor to other labor, and other related factors.
4. Nebraska Transit and Rail Advisory Council - (NTRAC)
Participate in the feasibility study to investigate the viability of a statewide rail passenger system
specifically with a high-speed connection between Omaha and Lincoln.
5. Midwest Rail Initiative •
Participate in the nine state midwest rail initiative consortium that has been formed to promote,
4
. •
improve and expand passenger rail service in the midwest.
6. Transit Revitalization
Develop a comprehensive plan to revitalize the transit system in the metro area utilizing a hub and
spoke system, circulator buses, GPS technology, Bus Rapid Transit (BRT), etc.
End Results. Documentation of assistance provided to MAT, Council Bluffs, and other transit providers in
the MAPA region.
SPECIAL TRANSPORTATION STUDIES (450)
Objective. To conduct special transportation studies as they relate to elderly and handicapped, private
sector transit providers, energy and air quality.
Work Activities.
1. Accessible Transportation Activities
Continue with the project to achieve a system of coordinated, accessible transportation in the metro
area for the elderly/handicapped, disabled, work deprived, etc. This will include continued
participation in the Omaha on the Move program and continued sponsorship of a pilot transportation
brokerage system.
2. Private Sector Involvement
Support private sector participation in the transportation planning process to help insure coordinated
planning and delivery of transportation services in the metropolitan area. This will include working
with local Chambers of Commerce, freight industry representatives (railroads and trucking carriers &
shippers)and private transportation charter bus providers in reviewing transportation plans and
programs.
3. Air Quality/Energy
Evaluate transportation measures to insure they include energy efficient alternatives and determine
the air quality benefits and impacts. Evaluate and analyze monitored air pollution data (carbon
monoxide, ozone, particulates, and lead)to meet air quality requirements.
4. Safety in Transportation
Begin to identify methods to integrate safety concerns into the development of long and short range
transportation plans and programs in the MAPA region. This will include addressing safety issues in
the consideration of mode choice (highway, transit, bicycle and pedestrian,freight, etc.) options.
5. Douglas County Health Department Activities
Purchase CO, ozone, and particulates monitoring equipment to upgrade the air quality monitoring
sites in the metro area. This will help to insure continuous and accurate data to evaluate the status
air quality in the metro area.
6. Job Access/Reverse Commute
Work with Metro Area Transit, all metro area transportation providers, Omaha on the Move, the
Sarpy County Transportation Committee, the Greater Omaha Chamber of Commerce, social service
agencies, the Workforce Development program, United Way of the Midlands, ENOA, the Department
of Health and Human Services, businesses, and all metro area interested parties and jurisdictions to
begin developing viable, workable transportation services in the metro area that will successfully
assist welfare and low-income persons with accessible, timely transportation to work and related
5
activities, such as training classes and day care.
7. Environmental Justice
Seek out and include low-income and minority populations in all phases of the transportation planning
process. Refine strategies for engaging these populations in the transportation decision-making
process. Use demographic information, including the 2000 census, to identify these socio-economic
groups and develop a process to assess the benefits and impacts of transportation system
investments on them.
End Results. Updates to the documentation of private sector involvement in providing transit service;
maintenance of national air quality standards; status reports on elderly and handicapped transit services;
energy contingency measures; and a transit risk management and safety plan.
IOWA REGIONAL TRANSPORTATION PLANNING (460)
Objective. To develop a regional Transportation Improvement Program and Long-Range Transportation
Plan for Harrison, Mills, and Shelby counties and the non-urbanized portion of Pottawattamie County that
•
can be integrated into the State Transportation Improvement Plan (STIP) and State Transportation Plan.
Work Activities.
1. Long Range Transportation Plan
Update the RPA-18 Long Range Transportation Plan (LRTP)for Harrison, Mills, and Shelby counties
and the non-urbanized portion of Pottawattamie County.
2. Regional Transportation Improvement Program
Develop a Regional Transportation Improvement Program (RTIP)to provide a program of multi-
modal transportation projects scheduled for implementation during fiscal years 2002 to 2007. The
program will include a prioritized listing of projects for the six-year period and a financial plan that will
lead to project implementation. A progress report on the implementation of projects programmed for
Fiscal Year 2001 will be also included.
3. RPA-18 Policy and Technical Committees
Provide technical support to the RPA-18 Policy and Technical Committees and provide assistance to
them in completing LRTP, RTIP, FY 2001 Work Program and other activities as necessary.
4. Fiscal Year 2003 Planning Work Program
Develop the RPA-18 Transportation Planning Work Program for FY 2003.
5. Public Involvement Process
Continue the implementation of the proactive public involvement process that provides complete
information, timely public notice, full public access to key decisions, and supports early and
continuing involvement of the public in developing the LRTP and TIPs.
End Results. Transportation Improvement Program (RTIP)for Harrison, Mills, and Shelby counties and
the non-urbanized portion of Pottawattamie County.
TRANSPORTATION SYSTEM MANAGEMENT AND OPERATIONS (470)
Objective. To promote the consideration of efficient transportation system, management and operations
through the development of management and monitoring systems.
6
• •
Work Activities.
1. Management Systems
Continue to work with the Iowa Department of Transportation, the Nebraska Department of Roads
and local jurisdictions on the refinement of the Congestion Management System (CMS)and other
management systems as needed for the metro area.
2. Traffic Monitoring Systems
Develop, in cooperation with the Nebraska Department of Roads and the Iowa Department of
Transportation, a Traffic Monitoring System (TMS)for the Omaha-Council Bluffs metropolitan area.
This will include a systematic process of collection, analysis, identification of characteristics and
summaries of highway related person and vehicular traffic data for the metropolitan area. This
activity will be coordinated with the activities in Work Element 640-Transportation Data Collection.
End Results. Development of a database and condition measures for all of the management systems.
INTELLIGENT TRANSPORTATION SYSTEM (480)
Objective. To provide support for the implementation of projects contained in the Omaha Metropolitan
Area Intelligent Transportation Systems (ITS)Strategic Deployment Plan.
Work Activities.
1. Traffic Management Forum
Provide support to the Omaha Metro Area Traffic Management Forum that will be leading efforts to
implement ITS projects in the areas of signal systems, travel surveillance, traffic management center,
traveler information systems and transit related ITS activities.
2. Incident Management Team
Provide support to the Nebraska and Iowa Incident Management Teams as they lead efforts to
implement incident management projects identified in the Strategic Deployment Plan. Develop an
Incident Management operations manual for the Omaha-Council Bluffs metro area.
3. ITS Deployment Support
Work state and local agencies to identify lead organizations to coordinate ITS projects and activities
in the areas of public/private partnerships, education and intermodal coordination.
4. Metro Area Motorist Assist Program
Continue to work with and provide administrative support to the metro area Motorist Assist Program
that is being operatedby the Nebraska State Patrol.
End Results. Identification of ITS projects in the traffic and incident management areas that will be
implemented over the next five years.
PROJECT REVIEW
PROJECT REVIEW COMMITTEE (150)
Objective. To provide a voluntary intergovernmental review and comment process for federal and state
aid applications that impact the MAPA area.
7
1
•
Work Activities.
1. Maintain a Project Review Committee for the purpose of intergovernmental review and coordination
in accordance with Executive Order 12372.
End Results. Provide information to elected officials within the MAPA area to determine how proposed
federal and state activities impact their jurisdictions. Document committee meetings, number of cases
reviewed and Board action.
DATA SYSTEMS
DATA AND INFORMATION FORUMS (160)
Objective. To provide a forum for coordination and cooperation between MAPA and organizations
involved in data collection and dissemination.
Work Activity.
1. Data Resource Committee
Maintain a Data Resource Committee for the purpose of discussing issues and sharing information
related to census data, local geography computer applications, data availability and other appropriate
topics.
End Results. Documentation of the meetings held by the Committee and items discussed.
TRANSPORTATION DATA COLLECTION (640)
Objective. To collect, maintain and update transportation system, travel and financial data needed in the
transportation planning process.
Work Activities.
1. Travel Data
Collect local travel data, including detailed traffic count data (time of day, occupancy, vehicle
classification, etc.) and speed and delay data,as available from local jurisdictions and other
secondary sources. Obtain non-local travel data, including trip generation data, trip length data,
vehicle occupancy data, and other transferable parameters from national sources or comparable
regions. This data activity will be coordinated with the monitoring system activities in Work Element
470.
2. Update/Expand Highway System Data
Maintain the street and highway inventory with updates as improvements are made. Expand the
highway inventory with additional physical characteristics of the existing system. These may include
pavement widths, access control, signalization, channelization, pavement type, etc., and may be util-
ized in network refinements and capacity calculations. Provide information to the state transportation
agencies on the Highway Performance Monitoring System (HPMS).
3. Transportation Financial Data
Obtain construction costs of projects implemented during FY 2001 to establish project
implementation costs.
8
1
• 4110
4. Traffic Counting Data
Continue the traffic counting program with the collection of 2001 data from the states and local
jurisdictions. This information will be used in performance evaluations and the development of the
2002 Traffic Flow Map.
5. Transit Data
Develop transit and trip characteristics based on the following evaluations: percentages of transit
riders by fare category, route and trip; annual and average weekday system ridership; rider loading
counts at maximum load points; on and off counts, especially at major stops or terminals; total
person trips by route, peak-hour, mid-day and total day; revenue analysis by route, time block, trip
and bus; and number of transfers sold vs. used. MAT will have primary responsibility with MAPA
providing additional support and overall coordination.
6. Transit Service Characteristics
Identify transit service characteristics which include the following: headways by route and time of day,
and day of week; schedule adherence (percent of vehicles on time by route, time of day, and day of
week); operating speeds and running times; vehicle miles/vehicle year and total vehicle miles
annually; number of routes, and route distances; bus route miles, including miles of local service and
express service; capacity; location of stops, transfer points, terminal and parking facilities; and
evaluation of the present service by the current riders on the system.
7. Transit Costs
Transit operating cost data will be obtained to determine: operating efficiency of each route; cost of
operation in terms of cost per unit of product; total revenue including passenger revenue, advertising
rents, etc.; net operating revenue; fare structure; and capital expenditures for fixed facilities and
rolling stock. This will include refinements to the MAT Section 15 transit data program. MAT will
have primary responsibility. MAPA will provide additional support and overall coordination.
8. Omaha Public Works Activities
Provide partial funding for the City of Omaha Traffic Counting Program. This includes the provision
of traffic counts at over 300 locations in the City of Omaha on a yearly basis. These counts will serve
as input to the development of transportation analysis performed by MAPA for the City of Omaha and
the development of traffic flow maps and related reports.
9. La Vista Public Works Activities
Provide partial funding for the City of La Vista Traffic Counting Program. This incudes funds to
purchase a vehicle classification system to update their traffic counting equipment. Information from
their traffic counting program will serve as input to the development of transportation analysis
preformed by MAPA for La Vista and the development of traffic flow maps and related reports.
End Results. Updated travel, transportation system and financial data files and summaries of the changes
to these files.
•
• • •
SOCIO-ECONOMIC ESTIMATES AND FORECASTS (650)
Objective. To provide up-to-date socio-economic estimates and forecasts of regional data.
Work Activities.
1. Regional Estimates
Develop an annual set of regional and county level estimates for 2002 using past estimates and
building permit information. These estimates will include housing units, households, population,
selected population and household characteristics, employment and travel.
2. Regional Forecasts
Update, as necessary, the regional forecasts for population, households and housing units,
employment and income/auto ownership.
3. Small Area Estimates
Develop an annual set of small area estimates for population, households, housing units,
employment, and other basic variables used in the MAPA planning process.
4. Small Area Forecasts
Revise, as necessary, small area forecasts for basic trip generating variables (population,
households, income or auto ownership, and employment utilizing a land use forecasting/activity
allocation model. This activity will take into account local jurisdictions comprehensive land use plans
and involve analysis of data related to various influences on development patterns (densities,
topography, utilities, zoning, accessibility, etc).
End Results. Reports on regional and small area estimates and forecasts of socio-economic data.
GROWTH MONITORING/SOCIO-ECONOMIC DATA COLLECTION (660)
Work Activities.
Objective. To collect, maintain and update land use, employment, economic, population and housing data
needed for transportation planning and other agency needs.
1. Census of Population and Housing Data
Work with the 2000 Census numbers to redistrict local jurisdictions, develop population, housing,
income, and other data reports using Census 2000 numbers, and provide assistance to jurisdictions,
businesses, individuals, and organizations with projects involving census data.
2. Land Use File
Maintain the MAPA land use file based on the monitoring of land use change through secondary
sources.
3. Employment File
Maintain the MAPA employment file as an integrated computerized source describing the employers
of the region, their number of employees, industrial classification and location. Update the
employment file to 2000 using available state and local sources. Complete a summary report on
2001 employment patterns and 1990 to 2000 changes.
10
•
4. Economic Data
Maintain and update data pertaining to various economic measures at the regional and county level,
including work force, unemployment, income, wages, and cost of living. Relate this data to 1990
Census data.
5. Other Population and Housing Data
Maintain the MAPA construction permit file, apartment complex file, subdivision/SID file and, as
available, housing sales files to further define housing location and characteristics. Monitor other
local population characteristics, including auto ownership, vital statistics and school enrollment.
Monitor national trends in terms of population and housing characteristics (income, auto ownership,
persons per household, vital statistics, etc.).
6. Activity Centers File
Continue to maintain/develop files of non-residential activity centers (trip generators), including office
buildings, shopping centers, and possibly schools, hospitals, hotels/motels and public facilities.
7. Current and Proposed Developments
Continue the monitoring program that identifies major current or proposed residential, commercial,
industrial and public developments within the MAPA region. Link this information with ongoing major
data files (land use, employment, housing and activity centers) and with small area forecasts.
8. Data Exchange and Geographic Data Base
Maintain relationships for sharing and exchanging data and work in cooperation with other pubic and
private agencies to increase the availability of various types of data. Update the integrated
geographic data base system and develop other computerized tools to assist in the analysis and
manipulation of data. This will include: refinement of base maps as needed and expansion of
MAPA's computer mapping capacity. Work with jurisdictions in the MAPA region as they investigate
the development of a region-wide GIS system.
9. Metro Area GIS Photos
Participate in a consortium of the Cities of Bellevue, Blair, Council Bluffs, Omaha, Douglas and Sarpy
counties, Papio-MO River NRD, OPPD, and MAPA to purchase aerial photography to be used in the
development of digital orthophotos for the metro area.
End Results. Summaries of updated land use, employment, economic, population, and housing data.
REGIONAL ASSISTANCE
COMMUNITY DEVELOPMENT ASSISTANCE (710)
Objective. To provide technical assistance to jurisdictions in identifying community development needs
and the resources to meet those needs.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with city council and county boards to determine their
needs and provide information on available MAPA services. Visit with staff at least quarterly to
provide information and assistance in locating resources to meet identified community needs and
MAPA activities.
11
• •
2. Identify Community Development Needs
Review identified community needs with jurisdiction on an annual basis to determine if updates and
revisions are necessary. Work with jurisdictions to include identified community needs in an update
of the MAPA Regional Needs Assessment.
3. Technical Assistance
Provide jurisdictions information and assistance on all existing community development programs
available through federal, state and local programs. Assist jurisdictions in their strategic planning
efforts dealing with community development programs in their community.
4. Funding Assistance
Notify jurisdictions of funding available to their unit of government from federal, state and local
sources such as Community Development Block Grants, USDA Rural Development, and Land and
Water Conservation Funds. Expand outreach activities in seeking program and project funding
including work with the private sector. Assist jurisdictions in preparing applications for the various
grant and loan programs.
End Results. Meetings with elected officials and staffs in all MAPA jurisdictions. Documentation of the
number of communities that were assisted in the preparation of grant applications or other forms of
general assistance.
ECONOMIC DEVELOPMENT ASSISTANCE (720)
Objective. To provide technical assistance to jurisdictions to identify economic development needs and
the resources to meet those needs.
Work Activities.
1. Technical Assistance
Provide jurisdictions information and assistance on all existing economic development programs
available through the state Departments of Economic Development and other economic development
offices. This will include community profiles, CDBG programs, revitalization districts, improvement
districts, etc. Expand the contacts for notification of these programs and MAPA services and
products to the private sector, including chambers of commerce and financial institutions. Attend at
least two meetings a year of each MAPA Associate Chamber of Commerce. Assist jurisdictions in
their strategic planning efforts dealing with economic development programs in their community.
2. Small Business Administration Programs
Through contacts with jurisdictions, financial institutions, and chambers of commerce, notify
businesses located within the MAPA region of the existence of economic development
funding assistance available through the existing SBA 504 Certified Development Company. Provide
technical assistance to these businesses in completing the application process.
3. Overall Economic Development Plan
Continue the development of an Overall Economic Development Plan (OEDP)as part of an
Economic Development Administration (EDA) program for promoting and supporting development in
the five county MAPA region.
End Results. Documentation of grant and loan applications made on behalf of jurisdictions and
businesses in the region.
12
•
ENVIRONMENTAL TECHNICAL ASSISTANCE (730)
Work Activities.
Objective. To provide assistance and information to local jurisdictions on environmental matters.
1. Jurisdictional Technical Assistance
Provide technical assistance to jurisdictions on solid waste, hazardous waste, water quality, and other
environmental concerns.
2. Environmental Resource Analysis Information
Provide environmental resource analysis information to jurisdictions, organizations and citizens and
assist jurisdictions in using data for review of development proposals and plan preparation.
3. Maintain Federal Emergency Management Administration Data
Maintain Federal Emergency Management Administration data and coordinate activities with
jurisdictions.
End Results. Documentation of environmental assistance and information provided to local jurisdictions
and citizens.
TRANSPORTATION TECHNICAL ASSISTANCE (740)
Objective. To provide assistance to local jurisdictions in their development of project level studies and to
provide information to assist local jurisdictions in determining priorities for their transportation projects.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
Provide technical assistance and related transportation system travel, financial and socio-economic
data to the states and local jurisdictions as requested to assist in conducting corridor, location, sub-
area, feasibility and other project level studies.
2. Transportation Assistance to Local jurisdictions for Project Development
Provide transportation related information, evaluation techniques, and technical assistance as
requested to help jurisdictions determine local priorities, develop transportation plans and programs,
and implement individual projects.
3. Public Hearings/Information Meetings
Attend public information meetings relating to projects proposed by the states and local jurisdictions
and provide support for projects from the regional planning perspective.
4. Transit Technical Assistance
MAT will continue to provide technical support and information to the MAT Transit Advisory
Committee, Council Bluffs Transit Task Force, MOBY Advisory Committee and local jurisdictions.
This will include assisting in the development of Council Bluffs' State Transit Assistance application,
review of long range transit plans and review of proposed developments taking into consideration
transit impacts.
End Results. Reports on assistance and information provided to local jurisdictions on project level
activities.
13
•
IOWA COMMUNITY DEVELOPMENT ASSISTANCE (750)
Objective. To provide technical assistance to Iowa jurisdictions to identify community and economic
development needs and the resources to meet them.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with the city councils and county boards to determine
their needs and provide information on available programs and MAPA services. Visit with staff at
least quarterly to provide information and assistance in locating resources to meet identified
community needs. Coordinate development efforts with the Community College, Business
Development Center, Electric Co-ops and other service providers.
2. Identify Community Development Needs. 1
Review identified community needs with jurisdictions on an annual basis to determine if updates and
revisions are necessary. Work with jurisdictions to include identified community needs in a
Community Builder Program.
3. Technical Assistance.
Provide jurisdictions information and assistance on all existing community and economic
development programs available through the Iowa Department of Economic Development, Iowa
Department of Natural Resource, federal and local programs. This will include community profiles,
CDBG programs, revitalization districts, improvement districts, etc. Expand the contacts for
notification of these programs to the private sector, including chambers of commerce and financial
institutions. Assist jurisdictions in their strategic planning efforts dealing with community and
economic development programs.
4. Funding Assistance.
Notify jurisdictions of funding available to local government from federal, state and local sources such
as Community Development Block Grants, CEBA, USDA Rural Development, EDA, EPA, L&WCF,
Historic Preservation and REAP through Grant Alerts and direct contact. Expand outreach activities
in seeking program and project funding including work with the private sector. Assist jurisdictions in
preparing applications for the grant and loan programs.
End Results. Meetings with elected officials and their staffs from all MAPA Iowa jurisdictions twice during
the year. Documentation of the number of communities or businesses that were assisted in the
preparation of grant and loan applications or other forms of general assistance.
COOPERATIVE PURCHASING (770)
Objective. To purchase goods and equipment for members in a cost efficient manner.
Work Activities.
1. Promote Participation Ascertain Needs and Administer the Program.
Advocate the cost-savings of cooperative purchasing. Maintain staff contact to promote the
cooperative purchasing program, ascertain the needs of member jurisdictions and take orders,
purchase, deliver, invoice and surcharge program participants.
End Results. Document services to member jurisdictions through a summary report that will also include
number of members, frequency of purchase and items purchased.
1
14
• •
MANAGEMENT ASSISTANCE (790)
Objective. To provide management and administrative assistance to member jurisdictions.
Work Activities.
1. Management and Administrative Services
Provide management and administrative services of a non-contractual nature.
2. Area-wide Police Testing Program
Provide management and administrative services for the MAPA Centralized Organization for Police
Selection (COPS) Program.
End Results. Documentation of management and administrative assistance provided to member
jurisdictions in monthly program reports.
PUBLIC INVOLVEMENT/INFORMATION
PUBLIC FORUMS AND WORKSHOPS (180)
Objective. To provide and support public forums and workshops that identify and discuss timely topics or
high visibility special subjects of a regional significance.
Work Activities.
1. Provide Technical Support
Provide technical staff support to sponsor, co-sponsor, or develop public forums and workshops.
2. Provide Clerical Support
Provide clerical staff support to sponsor, co-sponsor, or develop public forums and workshops.
3. Attend Public Forums and Workshops
Attend selected public forums and workshops that deal with issues of a regional significance.
End Results. Attend or sponsor public forums or workshops of regional significance.
PUBLICATIONS (810)
Objective. To publicize MAPA activities and accomplishments to MAPA member jurisdictions, state and
local officials and the public.
Work Activities.
1. What's Happening
Develop, produce and disseminate monthly issues of"WHAT'S HAPPENING for Community
Leaders" newsletter.
2. Annual Report and Community Assistance Report
Develop, produce and disseminate the MAPA Annual Report. Prepare and disseminate the
15
• •
Community Assistance Report.
3. Regional Officials Directory
Update and maintain a listing of all elected and appointed public officials for the MAPA region.
Publish MAPA Regional Directory.
End Results. Publication of twelve issues of"What's Happening,"the MAPA Annual Report and
Community Assistance Report.
TRANSPORTATION INFORMATION (840)
Objective. To provide transportation-related data to public and private sector representatives.
Work Activities.
1. Transportation Information to Public/Private Sector
Provide transportation data to the private sector and the general public as necessary and/or
available. This information will include current, intermediate and long range forecasted traffic
volumes, current and forecasted socio-economic data, and transportation plan and program
information, both long and short range.
2. Transit Information
MAT will provide transit data and assistance to public bodies, the private sector and the general
public as necessary and available.
End Results. Documentation of transportation-related data provided to the private sector and the general
public.
PUBLIC INFORMATION AND PRODUCT DEVELOPMENT (850)
Objective. To increase member jurisdictions'and the public and private sectors' awareness and use of
MAPA products and services.
Work Activities.
1. Public Information Materials
Develop and update public information about the MAPA planning process and MAPA products and
present them to the general public, news media, community-based groups and new MAPA
participants. Continue the MAPA Regional Citizenship and Service Awards.
2. Product Development
Develop information products from various data information (population, housing, land use,
employment)collected and used in MAPA program areas. This will include 1990 population and
housing reports, land use summaries, employment and traffic growth reports and the MAPA Regional
Directory. Make these products available to MAPA members and other public and private sector
concerns.
3. Professional Library/Data Acquisitions
Collect and maintain acquisitions for the agency's professional and data libraries. Catalog the MAPA
data library.
16
• •
4. Regional Catalog of Attractions
Pursue bi-state funding through state and local Tourism and Arts Councils to develop a regional
catalog of important regional attractions - museums, outdoor art work, important architecture, trails,
recreation sites, etc., and include suggestions for mini regional get-away days or week-ends.
End Results. Regional Citizenship and Service awards, MAPA Regional Directory, products developed
from data information generated by MAPA programs, and short information handouts developed on
employment, population, housing, and other MAPA data items.
ADMINISTRATION
POLICY AND ADMINISTRATIVE FORUMS (190)
Objective. To maintain and coordinate policy and administrative forums.
Work Activities.
1. Council of Officials Administration
2. Board of Directors Administration
3. Finance Committee Administration
4. Retirement Committee Administration
End Results. Agendas, information packets, minutes and a record of follow-up actions.
COMMUNITY DEVELOPMENT ADMINISTRATION (920)
Objective. To provide for administration of MAPA's Community/Economic Development programs.
Work Activities.
1. Program Administration
Provide administrative support for the Community/Economic Development programs.
2. Contracts
Develop proposals, negotiate contracts for programs, provide contract activity, monitoring and
reporting.
3. FY 2003 Work Program
Develop Community/Economic Development sections of the agency work program for Fiscal Year
2003.
End Results. Quarterly reports on Community/Economic Development programs and a Fiscal Year 2003
Work Program.
17
• •
TRANSPORTATION PROGRAM ADMINISTRATION (940)
Objective. To provide for efficient administration of MAPA's Transportation programs.
Work Activities.
1. Program Administration
Provide administrative support for Transportation programs.
2. Contracts
Develop proposals, negotiate contracts for programs, provide contract activity monitoring and
reporting.
3. FY 2003 Work Program
Develop the transportation Unified Work Program for Fiscal Year 2003.
End Results. Quarterly reports on Transportation programs and a Fiscal Year 2003 Work Program.
EMPLOYEE BENEFIT ADMINISTRATION (970)
Objective. To provide for administration of the agency's employee benefit program.
Work Activities.
1. Retirement and Deferred Compensation
Provide management of the agency retirement and deferred compensation programs.
2. Group Health and Life Insurance
Provide assistance in follow-up on claims, enrollment, changes, and answer questions on the agency
group health and life program.
End Results. Management and administration of the MAPA employee benefit program.
FISCAL MANAGEMENT (980)
Objective. To maintain an internal fiscal and financial management control system that meets acceptable
standards of federal, state and local funding sources.
Work Activities.
1. Fiscal Management
Develop, maintain and monitor fiscal management reports, the agency budget, accounting and
bookkeeping system.
2. Audit
Prepare and support work for the annual financial and compliance audit.
End Results. Preparation of a FY 2001 financial and compliance audit with no significant findings or
material weaknesses.
18
• •
GENERAL AGENCY ADMINISTRATION (990)
Objective. Maintain ongoing general administrative and management activities not directly assigned to
specific projects, but that support the agency as a whole.
Work Activities.
1. Management and Administrative Activities
Plan, organize, and supervise implementation of policies and programs. Coordinate and implement
regional goals and objectives, maintain cooperation and communication between members.
Maintain and implement the agency's administrative polices and procedures.
2. Participate in Related Associations
Participate in related associations of benefit to agency programs and management. These include
but are not limited to the National Association of Regional Councils, Nebraska Regional Officials
Commission, Iowa Association of Regional Councils, Nebraska Association of Counties, Iowa State
Association of Counties, Iowa League of Municipalities and Nebraska League of Municipalities.
3. FY 2003 Work Program
Develop administrative section of work program for fiscal year 2003.
4. Personnel
Develop, implement and maintain the agency's personnel polices and procedures.
5. Contracts
Prepare contracts for administrative and program related activities. Monitor contract reporting,
assure contract compliance.
6. Agency Liability Insurance
Determine specifications, complete applications,file claims, etc.
7. Clerical
Maintain clerical support operations for the agency including word processing, central filing system,
telephone, copying, and processing mail.
8. Computer Support
Provide hardware, software and communications support for in-house and host station computer
access.
End Results. Maintain general administrative and management activities for the agency.
•
19
.
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NONDISCRIMINATION CLAUSES
During the performance of this contract,the contractor,for itself, its assignees and successors
in interest(hereinafter referred to as the"contractor"), agrees as follows:
(1) Compliance with Regulations: The Contractor will comply with the Regulations of the
Department of Transportation relative to nondiscrimination in federally assisted programs
of the Department of Transportation(Title 49,Code of Federal Regulations, Parts 21 and
27, hereinafter referred to as the Regulations),which are herein incorporated by
reference and made a part of this contract.
(2) Nondiscrimination: The contractor,with regard to the work performed by it after award
and prior to completion of the contract work,will not discriminate on the ground of
handicap, race,color or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not
participate either directly or indirectly in the discrimination prohibited by Section 21.5 of
the Regulations, including employment practices when the contract covers a program set
forth in Appendix"A,""B,"and"C"of Part 21 of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the contractor for work
to be performed under a subcontract, including procurements of materials or equipment,
each potential subcontractor or supplier shall be notified by the contractor of the
contractor's obligations under this contract and the Regulations relative to
nondiscrimination on the ground of handicap, race,color or national origin.
(4) Information and Reports: The contractor will provide all information and reports required
by the Regulations,or orders and instructions issued pursuant thereto,and will permit
access to its books, records,accounts,other sources of information,and its facilities as
may be determined by the State Highway Department or the Federal Highway
Administration to be pertinent to ascertain compliance with such Regulations,orders and
instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this information,the contractor shall
so certify to the State Highway Department,or the Federal Highway Administration as
appropriate,and shall set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract,the State Highway Department shall impose
such contract sanctions as it or the Federal Highway Administration may determine to be
appropriate,including but not limited to,
(a) withholding of payments to the contractor under the contract until the contractor
complies,and/or
(b) cancellation,termination or suspension of the contract,in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6)in every subcontract,including procurements of materials and leases of
equipment, unless exempt by the Regulations,order,or instructions issued pursuant
thereto.The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State,and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
4110
Certification for Grants, Loans, and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that:
(1) No federal appropriated funds have been paid or will be paid,by or on behalf of the
• undersigned,to any person for influencing or attempting to influence an officer or employee of
any Federal agency,a Member of Congress,an officer or employee of Congress,or an
employee of a Member of Congress in connection with the awarding of any Federal contract,
the making of any Federal grant,the making of any Federal loan,the entering into of any
cooperative agreement,and the extension,continuation,renewal,amendment,or modification
of any Federal contract,grant, loan,or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any Federal agency,
a Member of Congress,an officer or employee of Congress,or an employee of a Member of
Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the
undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report
Lobbying",in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers(including subgrants,and contracts and
subcontracts under grants,subgrants,loans,and cooperative agreements)which exceed
$100,000,and that all such subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352,Title 31,U.S.Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than$10,000 and not more than$100,000 for each such failure.
PLN5-HZ
•
EXHIBIT"C"
:d
Members: METROPOLITAI REA PLANNING AGENCY *Ail
�e• Douglas County,NE 2222 Cuming Street., Omaha, Nebraska 68102 4328
Bennington Phone: (402) 444-6866 Fax: (402) 342-0949 IMO m A pA
Boys Town
Elkhorn In the MAPA Region: 1-800-827-6866
WM
Omaha
www.mapacog.org A Council of Governments
Omaha City Council
Ralston •
Valley
Waterloo
•
Sarpy County,NE
Bellevue
Gretna
La Vista June 12, 2001
Papillion
Springfield
Washington County,NE MEMORANDUM
Arlington
Blair TO: FY 2002 Cognizant Agent
Fort Calhoun FY 2002 Grantors
Herman
Kennard
Washington FR: Louis C. Violi, Executive Director
•
Mills County,IA RE: Revised MAPA FY 2002 Cost Allocation Plan
Emerson
Glenwood The FY 2002 Cost Allocation Plan is being submitted to the cognizant agent for review and
Hastings
Henderson approval because of Paragraph 2.d.3 page 11-6 of FTA Circular 5010.1, March 17, 1983. The
Malvern method of allocating costs, the cost allocation plan and the accounting system are maintained
Pacific Junction as in previous years.
Silver City
• TABLE 1
Pottawattamie County,IA
Avoca FY 01 FY 01
Carson
Carter Lake Initial YTD FY 2002
Council Bluffs • Budget (10 mos.) Proposed
Crescent
Hancock Indirect Personnel Rate 39% 43% 43%
Macedonia
McClelland
Minden Indirect Non-Personnel Rate 20% 21% 23%
Neola
Oakland TOTAL RATE 59% 64% 66%
Treynor
Underwood
Walnut
• TABLE 2
Bellevue Public Schools
Council Bluffs Planning INDIRECT PERSONNEL COSTS Commission
Golden Hills Resource
Conservation 8 Development Indirect Personnel/Direct Personnel = Indirect Personnel Rate
District
Iowa Western Community College FY 01 FY 01
Metro Area Transit Initial YTD FY 2002
Metropolitan Community Budget (10 mos.) Proposed
College
Metropolitan Utilities District
Millard Public Schools 258,781 39% 186,880_43% 248,005=43°/d
Millard Suburban Fire District 657,450 437,448 580,528
Omaha Airport Authority
Omaha Housing Authority
Omaha Planning Board
Omaha Public Power District
Papillion/La Vista Public
Schools
Papio-Missouri River
Natural Resources District EXHIBIT D
Pony Creek Drainage District
Ralston Public Schools
Valley Fire Protection
District#5 1
•
r • •
June 12,2001 Memorandum TABLE 3
Page 2
NONPERSONNEL COSTS
FY 01 FY 01 FY 2002
Initial YTD Proposed
Direct Indirect Direct Indirect Direct Indirect
Printing 17,053 2,947 12,454 1,877 17,380 2,620 •
Telephone 2,040 3,960 614 4,001 798 5,202
Supplies 4,358 5,642 5,411 4,563 6,510 5,490
Rent 46,800 38,999 46,800
Equipment 6,500 3,285 7,000
Travel 18,055 11,945 12,791 9,234 17,423 12,577
Insurance 12,000 8,456 12,000
Audit 5,400 4,500 6,000
Data 16,058 3,942 12,360 820 18,756 1,244
Member/Ref. 12,998 7,002 6,706 5,605 9,805 8,195
Annual Dinner& 1,200 1,063 1,200 .
Forum Regis.
Postage 7,254 1,746 6,259 619 9,100 900
Public Notice 8,447 53 8,511 45 9,947 53
Retirement 5,000 4,167 5,000
Capital Outlay 17,000 5.379 17.000
TOTAL 86,263 131,137 65,106 92,613 89,719 131,281
FY 01 Budget Indirect Non-Personnel Costs 131.137 =20% Indirect NP Rate FY 01 Initial
(Inital) Direct Personnel Costs 657,450
FY 01 YTD Indirect Non-Personnel Costs 92,613 =21% Indirect NP Rate FY 01 YTD
(10 mos.) Direct Personnel Costs 437,448
FY 2002 Budget Indirect Non-Personnel Costs 131,281 =23% Indirect NP Rate FY 2002 Proposed
(Proposed) Direct Personnel Costs 580,528
•
OMAHA-COUNCIL BLUFFS METROPOLITAN AREA PLANNING AGENCY (MAPA)
PROPOSED COST ALLOCATION PLAN
July 1, 2001
SECTION 1.
•
GENERAL
The Cost Allocation Plan of MAPA is the basis of assigning costs equitably to all projects during each
fiscal year. Under the plan, the total costs assigned to each project are comprised of both direct and
indirect costs. All direct and indirect costs are further identified as to personnel and non-personnel
costs. The distinctions of cost allocation are described in the following definitions.
DEFINITIONS
Direct Personnel Costs are gross costs of all personnel that have direct assignment or responsibilities
identifiable to specific projects. Personnel accounted for under direct personnel costs are included in
Schedule A.
Direct Non-Personnel Costs are the cost of non-personnel items or service clearly incurred by specific
projects. Direct non-personnel costs include project related items such as contracted services, project
report publishing, and reproductions, travel, reference materials, staff development, long-distance
telephone calls, postage, memberships, public notices, data processing, forums, and other costs
similarly identifiable to specific projects. (See Schedule B).
Indirect Personnel Costs are gross costs of all personnel that are not directly assigned to specific
projects but rather are signed to support all project activities. Personnel accounted for under indirect
personnel costs are included in Schedule C.
Indirect Non-personnel Costs are the costs of all non-personnel items or services that are not directly
attributed to specific projects but rather are attributed to overall operations of the agency including all
projects. Indirect non-personnel costs include such administrative items as office rent, equipment
rent/maintenance, base telephone, audit, depreciation, insurance/bonds, office supplies, agency annual
meeting, and other such costs similarly attributed to total agency and all project support. (See Schedule
D).
In-kind services will be treated as a direct expense to those projects directly benefiting from this service.
An hourly rate that is consistent with regular rates paid for similar work will be used to determine the
value of personal services. Travel and supplies contributed must be valued, per MAPA Administrative
Policy and Procedures. (See Schedule E).
COST ALLOCATION TO PROJECTS
Each project that is active during the fiscal year receives an allocation of costs on a monthly (*) basis as
follows:
A. Direct personnel costs for the month
B. Direct non-personnel costs for the month
C. A share of all indirect costs for the month
The monthly share of indirect costs charged to each project is determined by the ratio of each respective
project's direct personnel costs relative to the total direct personnel costs of all projects.
1
•
SUPPORTING DATA
Attached hereto are the following schedules which clarify all cost items included in the MAPA Cost
Allocation Plan:
Schedule A- Direct Personnel
Schedule B- Direct
Non-Personnel
Schedule C - Indirect Personnel •
Schedule D - Indirect Non-Personnel
Schedule E - In-Kind Services
NOTE (*) - Exceptions
1. Adjustments to Depreciation (if necessary) -annual basis
2. Adjustments to Retirement Administration - annual basis
2
SCHEDULE A
DIRECT PERSONNEL (*)
Job Title
Program Director
Principal Planner
Planner
Information Officer
Associate Planner
Assistant Planner
Graphics Specialist
Planning Technician I, II, Ill, IV
Secretary
Clerk Typist
Clerk (Data Entry)
Intern
Contracted Salaries
NOTE(*)
If direct personnel are assigned to administrative functions, their time will be recognized as an indirect
charge.
Titles of job classifications may be changed by the Board of Directors or Executive Director.
3
•
•
SCHEDULE B
DIRECT NON-PERSONNEL
Cost Assignable to Specific Projects
Long Distance Telephone
Travel and Professional Development
Contracted Services
Data Processing Services
Forums
Professional Memberships and Reference Materials
Postage
Printing and Reproductions
Contract Audits
Public Notices
And any other line item costs that warrant direct assignment.
4
• •
SCHEDULE C
INDIRECT PERSONNEL (*)
Job Title
Executive Director
Administrative Services Director
Fiscal Officer
Administrative Assistant
Administrative Secretary
Secretary
Receptionist/Clerk Typist
Clerk
Intern
Contracted Services
NOTE (*)
These positions may have some time assigned as direct when assigned to a specific project activity.
Titles and job classifications may be changed by the Board of Directors or the Executive Director.
5
SCHEDULE D
INDIRECT NON-PERSONNEL
Cost Benefiting the Agency as a Whole not Assignable to Specific Projects
Base Telephone
Office Supplies
Equipment Rent- Maintenance
Office Rent
Depreciation on Furniture, Fixtures and Equipment
Bond and Insurance Premiums
Annual Meeting Costs
Agency Audit
Retirement Plan Administration
Public Notices
SCHEDULE E
IN-KIND SERVICES
Personal Services
Travel
Supplies
Other
•
•
O •
SECTION 2.
PROJECT COST ALLOCATION TO GRANTS
The Cost Allocation Plan of MAPA is the basis of assigning project costs and project support to grantors
and the grantee.
At the quarter end the actual dollar amount of funds available will determine the percent of support of
each funding agency during the requisition period.
Funds available include federal, state, local transportation and local general and funds contracted for
and/or authorized by the funding agencies and the Board of Directors or the Finance Committee.
Actual cash sales, cooperative purchasing receipts, and forum registration receipts will be recognized in
the month received and are authorized to be expended at the time of receipt by the Board of Directors.
Costs by work activity in addition to work element will be determined whenever funding is specific to an
activity.
•
• .-ah.
ft
MAPA SALARY SCHEDULES
Effective July 1, 2000
Position Pay Range Code Pay Range
Minimum Maximum
Executive Director 12 66,504 87,792
Program Director 11 52,896 69,840
Admin. Serv. Director 10 45,000 59,424
Principal Planner 9 43,008 56,784
Planner 8 35,208 46,488
Information Officer 8 35,208 46,488
•
Fiscal Officer 8 35,208 46,488
Assoc. Planner 7 31,224 41,232
Asst. Planner 6 29,328 38,736
Graphics Specialist 6 29,328 38,736
Planning Tech. IV 5 27,336 36,096
Admin. Assistant 5 27,336 36,096
Admin. Secretary 4 25,320 33,432
Ping. Tech III 3 23,256 30,720
Secretary 3 23,256 30,720
Ping. Tech. II 2 19,440 25,682
Clerk Typist - 2 19,440 25,680
Clerk 1 15,552 20,544
Planning Tech I 1 15,552 20,544
Intern 1 15,552 20,544
•
•
z �
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Metropolitan Area Planning Agency (MAPA), established by
Inter-Local Agreement, is carrying out the provisions of the Transportation Equity Act for the
21st Century which requires increased comprehensive planning efforts in the development of
transportation systems; and,
WHEREAS, the Metropolitan Area Planning Agency (MAPA) desires to contract
with the City of Omaha to perform certain transportation planning activities identified in Section
134 of Title 23 United States Code as amended by the Transportation Equity Act for the 21st
Century; and,
WHEREAS, the proposed Contract between the Metropolitan Area Planning
Agency (MAPA) and the City of Omaha, sets forth that the City of Omaha, through its Planning
Department, agrees to perform planning activities which will include the evaluation of the effects
of population, housing, land use, and developmental trends on the City of Omaha street systems;
and,
WHEREAS, the Metropolitan Area Planning Agency (MAPA) agrees to
compensate the City of Omaha for the services rendered by the City of Omaha Planning
Department in an amount not to exceed One Hundred One Thousand, Three Hundred and Forty-
Eight and No/100 Dollars($101,348.00) less independent audit and inspection fees; and,
WHEREAS, the City of Omaha agrees to contribute in cash or in-kind services in
an amount not to exceed Twenty Five Thousand, Three Hundred and Thirty-Seven and No/100
Dollars ($25,337.00); and,
WHEREAS, it is in the best interests of the residents of the City of Omaha to
enter into such a proposed Contract with the Metropolitan Area Planning Agency; and,
WHEREAS, the Metropolitan Area Planning Agency has complied with the
Contract Compliance Ordinance No. 28885 in relation to Civil Rights-Human Relations; and,
WHEREAS, the Mayor has recommended approval of such proposed Contract
with the Metropolitan Area Planning Agency.
By
Councilmember
Adopted
City Clerk
Approved
Mayor
I
r
C-25A ''l
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr
PAGE 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the attached Contract between the Metropolitan Area Planning Agency
and the City of Omaha, setting forth that the City of Omaha, through its Planning Department,
agrees to perform planning activities which will include the evaluation of the effects of
population, housing, land use, and the developmental trends on the City of Omaha street systems,
is hereby approved, and the Mayor and City Clerk are hereby authorized to execute and attest the
attached Contract In-kind services provided by the Planning Department or funds in the amount
of Twenty-Five Thousand, Three Hundred and Thirty-Seven and No/100 Dollars ($25,337.00)
shall be paid from the Planning Department,Fund 001, Agency 110, Organization 1122.
APPROVED AS TO FORM:
4s(CITY ATTORNEY DATE
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Adopted `SEP 1 8..20 1 (5 O
•
_City Clerk
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. ?
Mayor
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