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RES 2001-2781 - Bid of Compaq Computers for desktop computers - a , pt,�1AHA,N�B+P,r OMAHA. i QIpl-Q C E q 4010)4 ,7..11 I'L-- = 01 OCT 22 Pr 12= 38 .er:tPOe 0 °44.DFEB10 CITY CLERK `"kirrie City of Omaha O Q N Q, N E R Q K fa ''�•� �`` Mike Fahey,Mayor Donald L.Carey Chief of Police (402)444-5666 FAX:444-4225 Honorable President 505 South 15th Street Omaha,Nebraska 68102-2769 www.opd.ci.omaha.ne.us and Members of the City Council, Steve A.Coufal Deputy Chief of Police Transmitted herewith is a Resolution authorizing the acceptance of the bid Compaq Computers for 90 Desktop Computers for the. Barbara J.Hauptman Omaha Police Department in the amount of$105,750.00. Deputy Chief of Police Brenda J.Smith The following vendors provided bids relative to the above mentioned PC's: Deputy Chief of Police CONTRACTOR BID D.I.T. Corporation $ 86,040.00 (Low Bid—rejected/does not meet specs) PC Mall, Inc. $104,490.00 (2nd Low Bid—rejected/does not meet specs) Compaq Computers $105,750.00 (3rd Low Bid -Best Bid/meets specs) The low bid from D.I.T. Corporation and the second low bid from PC Mall, Inc. for the 90 Desktop Computers do not meet specifications as outlined in the attached bid rejection letters. Therefore, the bid from Compaq Computers in the amount of $105,750.00 for 90 Desktop Computers has been found to be the best bid received within specifications. The vendor has a CC-1 on file with the Human Relations Department. Therefore, the Police Department recommends accepting the bid of Compaq Computers. Funds of $105,750.00 have been appropriated in Fiscal Year 2001, Local Law Enforcement Block Grant 2000, Fund 166, Agency 200, Organization 6205, Object 4410. The Finance Department is authorized to pay the cost from this account. Respectfully submitted, Approved: L Ibfls/off ; IDf 1i'0I on Carey, Chief of P ice Date nald L. Y•4' g 4 Date Police Department Human Relatio s Direc or Approved as to Funding: Referred to City ouncil for Consideration: `©- z2 ^ot Stanley P. Ti m Date-777e.44.,' /0/(574,/ f.,,, . s Office/ itl ■. ,e Finance Dire or`;6 ' P:\OPD I\1 0474f.doc A Nationally Accredited Law Enforcement Agency uTHA, , .-- OMAHAPOLICE Re Zc f �o ilii '.. o ETA*p;�� OR1TeD • PEBRVrPy Oe .%"t �44 h City of Omaha r4. ��ii` 1�C��(l A Mike Fahey,Mayor N�,• Donald L.Carey September 28,2001 Chief of Police (402)444-5666 FAX:444-4225 505 South 15th Street Omaha,Nebraska 68102-2769 D.I.T. Corporation www.opd.ci.omaha.ne.us Attn: Charles J. Kudlacz,Jr. Steve A.Coufal 2020 North 72nd Street Deputy Chief of Police Omaha,NE 68134 Barbara J.Hauptman Deputy Chief of Police RE: Bid on"100-125 Desktop Computers",which opened September 19,2001. Brenda J.Smith Deputy Chief of Police Dear Mr. Kudlacz: Section 10-110 of the Omaha Municipal Code allows a Department Director to reject any bidders bid because the bids received were non-compliant to specifications. This letter is to serve as written notice that your bid is being rejected because the bid does not meet the required specifications for the following reasons: 1. Must provide 24-hour,365-day-per-year telephone technical support for the life of the system. 2. Must provide 30-day,no-questions-asked return of system for full refund. 3. System manufacturer must be ISO 9002 certified. (A photocopy of documentation from ISO with certification number matching the bid specification must be included with your bid submittal.) must be Gartner GroupEnterprise-Tier or Middle-Tier certified. ecialty/Focus Specialty/Focus System manufacturer rpP Tier is not acceptable. (A photocopy of documentation from the Gartner Group identifying your product as certified must be included with your bid submittal.) 5. System must be certified compatible for use within a Microsoft Windows NT Server 4.0 / Windows 2000 Server network environment. Recommendation and resolution is being forwarded to the City Council to recommend award to another bidder. Within ten days after a bid is rejected, any rejected bidder may appeal to the City Council by filing with the City Clerk a written objection stating all reasons for the objection. Sincerely, &WU GI. L Cow-L i Don Carey Chief of Police DLC/ddr (80C) A Nationally Accredited Law Enforcement Agency Bid Rejection Letter Page 2 c: Deputy Chief Barbara J. Hauptman Captain Thomas H. Warren Gary Anderson, MIS Manager Steve Safley, Microsystems Support Specialist John Leming, Purchasing Agent Buster Brown, City Clerk Members of the City Council • O,QMpHA,N4,, OMAHA. POLICE ,47,e• - 1 r OT' ,,� .�► �,� ems. Oy , // r 4TFD FEBAVr City of Omaha Mike Fahey,Mayor September 28, 2001 Donald L.Carey Chief of Police (402)444-5666 FAX:444-4225 505 South 15th Street PC Mall, Inc. Omaha,Nebraska 68102-2769 Attn: Irene Patriotis www.opd.ci.omaha.ne.us 2555 West 190th Street Steve A.Coufal Torrance, CA 90504 Deputy Chief of Police Barbara J.Hauptman RE: Bid on"100-125 Desktop Computers ", which opened Deputy Chief of Police September 19, 2001. Brenda J.SmithDeputy Chief of Police Dear Ms. Patriotis: Section 10-110 of the Omaha Municipal Code allows a Department Director to reject any bidders bid because the bids received were non-compliant to specifications. This letter is to serve as written notice that your bid is being rejected because the bid does not meet the required specifications for the following reasons: 1. Must provide next-day delivery of replacement parts (subject to parts availability and shipping considerations) after the warranty period. 2. Must provide 30-day, no-questions-asked return of system for full refund. Recommendation and resolution is being forwarded to the City Council to recommend award to another bidder. Within ten days after a bid is rejected, any rejected bidder may appeal to the City Council by filing with the City Clerk a written objection stating all reasons for the objection. Sincerely, (t\51(1A, Ca/t1 Don Carey Chief of Police DLC/ddr (80C) A Nationally Accredited Law Enforcement Agency Bid Rejection Letter Page 2 c: Deputy Chief Barbara J. Hauptman Captain Thomas H. Warren Gary Anderson, MIS Manager Steve Safley, Microsystems Support Specialist John Leming, Purchasing Agent Buster Brown, City Clerk Members of the City Council x o m p o m m m D • O v, c • o m y CD N 3 a) fD P- g a. (D .--f C 03 N CO O O o -0 c. Z 'C) c = CD v n p sm O 0. 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REQUEST FOR BID AND BID SHEET • ON: OPD COMPUTERS \ W FROM: J.T.Leming Published August 29,2001 , Acting City Purchasing Agent NOT AN ORDER Page 1 1003 Omaha-Douglas Civic Center 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT Omaha,Nebraska 68183-0011 OF $5,000.00 IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE. Bid Closing Date 11:00 A.M. September 19,2001 ✓ IMPORTANT • 4. If Federal Excise Tax applies,show amount of same and deduct. Exemption certificates will be furnished. Do not include tax in bid. 1.Bid must be in the office of the CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC CENTER, 1819 Famam Street,Omaha,NE 68183-0011 by the closing date and time indicated. in a sealed envelop marked BID ON: 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. OPD COMPUTERS 6. When submitting bid on items listed,bidder may on a separate sheet,make 2.As evidence of good faith a bid bond or certified check must be submitted with bid. suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change. • 3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not desire to bid,return sheets with reasons for declining. Failure to do so have the right to appeal any decision to the City Council. Right is also reserved to will indicate your desire to be removed from our mailing list. If you desire a copy of accept or reject any part of your bid unless otherwise indicated by you. tabulation,check'Iji. PLEASE DO NOT CALL FOR THIS INFORMATION. Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION 'Estimated . 100-125 each Computers in accordance with the attached specifications (2 pages). r / MANF. &MODEL BID:cQ/�1 r� l &$ ra CA/ , BID/each $ •f / 76_ /00 4/ /7Sao BIDDERS ARE REQUIRED TO SUBMIT THE FOLLOWING DATA WITH EACH BID (Protected Class is defined as Black,Hispanic,Asian and Pacific Islander,American Indian or Alaskan Native, Female.) Total Employees . Protected Class Males Protected Class Females American American Total Total Asian or Indian or Asian or Indian or Work Protected Pacific Alaskan Pacific Alaskan Date Force Class Black Hispanic Islander Native Black Hispanic Islander Native White � • & 33sS2. t6sa3 tLitq 1212 ( "72 to-L1 5"14 82-3 34 lose * Refer any Questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department Any questions regarding the Contract Compliance Ordinance should be directed to the Human Relations Department at(402)444-5055. . (PLEASE PRINT LEGIBLY OR TYPE) . Payment Terms % t\ , 3o •Firma M. CO S Incorporated in re Delivery(or completion) Name Or 1 prrrL Co\C—_ Signatur K-3D calendar days following award Title.SPAN')C y- Phone 5 122-4D Ot T Fax — Address 1-77� N W 122C ' C I IV� -A 50 c)'S Street/P.O.Box City State Zip Email Address 1 br'\ • Gt r ‘1)k C" C.CYNN. i • CO r Omaha Police Department Computer Specification Sheet Below is a specification list for hardware, and software required by the Omaha Police eoDepartmeproductnt. A successful bidder will provide all items listed below while providing thelowest components or systems specified herein. This is for the urchase of 100 to 125 Com uter S stems excludin the monitors. Each Com uter System will have the following. Microsoft Windows 2000 Professional with Service Pack 2. Microsoft Office 2000 Professional. .,3" Mid Tower Case with 250 or 300-watt power supply, and extra vent fan. Must have 3 or more 5.25" expansion bays, and 2 or more 3.5" expansion bays. X with Socket 370 for Intel FCPGA Pentium HI. Supports Intel 815E, 820 or 820E0 2 Motherboardmore DIMM slot. Has 3 or PCI expansion ion slots. Has 1 AGP 4X Chipset. Has 5 0 r more pports, more RIMM slots. Supports ULTRA—ATA 100 form factor. Have 2 USB ports, 2 Serialpo , and 2 PS/2.ports. Has 1 Parallel port. tel Pentium III 933 MHz PC133 FSB Coppermine FCPGA with heat sink and cooling fan. 256 MB,Non ECC PC133 SDRAM, or 256MB Non ECC RDRAM. y 32MB 4X AGP Graphics Video Card Matrox or Nvidia. 20 GB EIDE ULTRA-ATA 100 7200RPM hard drive. 9! EIDE Internal 48X or faster CDROM drive. ).,0: 1.44MB 3.5" floppy drive. 1Com 10/100 Network Interface Card or Integrated 10/100 RJ45 Port. 12. Sound Blaster Compatible Card or Integrated audio. ,,/� Microsoft 3 buttoriPS/2 Mouse. 2 �-�7 � 104.- eyPS/2..Keyboard. 16t t f!Z ,1.5 Speakers. Signature: n Date: "1 Title: Page 2 of 2 Omaha Police Department Vendor Qualification Form The City of Omaha is cognizant that the long-term cost of purchasing a computer system includes far more than the initial purchase price. One component we strongly feel should accompany this purchase is the value-added promise of service and support. Please indicate your compliance of vendor after-sale service and support by using an "x" or "checkmark." By marking an "x" or "checkmark" in the appropriate box below, you certify that your firm will comply with the condition as stated. If you do not mark this box with an"x"or"checkmark," it indicates that your firm does not or cannot comply with the condition as set forth. A successful bidder in this purchasing category must comply with all twelve of the following vendor qualification statements in addition to providing the lowest cost for product components or systems specified herein. 1. ..2 Must provide 24-hour, 365-day-per-year telephone technical support for the life of the system. 2. ,! Must provide toll-free long distance or no-charge local telephone access to this technical support for the life of the system. 3. .!'Must provide telephone technical support for the life of the system at no charge to the City. 4. JeMust allow the City MIS division qualified technical staff to perform any and all problem determination and repair with vendor technical support during the warranty period without voiding the e warranty. Th t$ des hevtAZ r) 5. JMust provide next-day deliv f replacement pa s (subject to parts availability) during e warranty period. 6. ,Er Must provide pre-paid return of replaced parts during the warranty period. 7. .3Must provide next-day delivery of replacement parts (subject to parts availability and shipping considerations) after the warranty period. 8. Must provide no-obligation, no-cost (except shipping) evaluation of any available configuration for a minimum 30-day period. 9. .2"Must provide 30-day, no-questions-asked return of system for full refund. 10. System manufacturer must.be ISO 9002 certified. (A photocopy of documentation from ISO with certification number matching the bid specification must be included with your bid submittal.) 11,ErSystem manufacturer.must be Gartner Group Enterprise-Tier or Middle-Tier certified. Specialty/Focus_ Tier-is :not ,acceptable. (A photocopy of documentation from the Gartner Group identifying your product as certified must be included with your bid submittal.) 12,System must be certified compatible for use within a Microsoft Windows NT Server 4.0/ Windows 2000.Server network-environment. Page 1 of 2 . - 4••"—•:r.Y?:•;:'•ti:{•5}J5}}:•5r}:•TS.s.s::!:::}? n:::.• :T?f'tnK'.:tit:f• : '?4 v:.v}.t.i i.•J"t�:M1:i}:::.::• %y-`::$.*:::;:•::•>' :�tv w r Y:nJxv:v;:•vr::a•}:n .{y.r{�.J nsS•::r.:{.:i:::'..i: ":w•.,w;;.,. v: : a.:::: . Q } 5 g;r:v:.Yx4:::.. r4n # a � :: .r >h :•.? .v....:.:..: . v .}t.}.:. } .i: L,r:•:?:? i :! f{i'Yi:}}:'•. 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