RES 2001-2780 - Bid from Dell Marketing LP for server . . .
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OMAHA•NF A OMAHA POlJ�- 1 T S.� °..._
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�'rFDFESO CITY CLERK, 44P4R1 ��
City of Omaha OMAHA, NEBf?Ac1';A
Mike Fahey,Mayor
Donald L.Carey
Chief of Police
Honorable President (402)444-5666
FAX:444-4225
and Members of the City Council, 505 South 15th Street
Omaha,Nebraska 68102-2769
www.opd.ci.omaha.ne.us
Transmitted herewith is a Resolution authorizing the acceptance of Steve A.Coufal
the bid from Dell Marketing L.P. for a Dell PowerEdge 6400 Deputy Chief of Police
Server for the Omaha Police Department LRMS (Law Records Barbara J.Hauptman '
Management System) in the amount of$14,514.00. Deputy Chief of Police
Brenda J.Smith
The following vendors provided bids relative to the above mentioned laptops: Deputy Chief of Police
• CONTRACTOR BID
Dell Marketing L.P. $14,514.00 (2ND LOW BID - BEST BID)
Gateway Companies, Inc. $12,971.30 (LOW BID—REJECTED-DOES NOT MEET SPECS)
Future Ware $16,142.00
Micron $28,599.12
The low bid from Gateway for the Dell PowerEdge 6400 Server does not meet specifications
because Gateway did not bid the Dell brand server. Therefore, the bid from Dell Marketing L.P.
in the amount of$14,514.00 for a Dell PowerEdge 6400 Server has been found to be the best bid
received within specifications. The vendor has a CC-1 on file with the-Human Relations
Department. Therefore, the Police Department recommends accepting the bid of Dell Marketing
L.P. Funds of$14,514.00 have been appropriated in Fiscal Year 2001, Fund 001, Agency 132,
Organization 1350, Object 4410. The Finance Department is authorized to pay the cost from this
account.
Respectfully submitted, Approve
z7
/0/3/0/ /D l7 a
on Carey, Chief Police Date Regina L. Young Date
Police Department Human Relations Director
Appr.ved as to Funding: Referred to City C uncil for Consideration:
41 ;Iii)1171-44,(-44,••--›* / l f la-/ -0(
Stanley P. T Date ayor's Of e/Title Date
Finance Director ep
P:\OPD1\10436f.doc
A Nationally Accredited Law Enforcement Agency el
yJt oVLAHA,,,,•FeR POLICE ,'.
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'P-iTfD FEHR‘-.. . C
City of Omaha +�a
Mike Fahey,Mayor
Donald L Carey
September 17, 2001 Chief of Police
(402)444-5666
FAX:444-4225
505 South 15th Street
Omaha,Nebraska 68102-2769 1
Gateway Companies, Inc. www.opd.ci.omaha.ne.us
Attn: Keith J. Frauendorfer Steve A.Coufal
610 Gateway Drive N. Deputy Chief of Police
Sioux City, SD 57049 Barbara J.Hauptman
Deputy Chief of Police
RE: Bid on " Dell PowerEdge 6400 Server", which opened Brenda J.Smith
June 28, 2001. Deputy Chief of Police
Dear Mr. Frauendorfer:
Section 10-110 of the Omaha Municipal Code allows a department director to reject any bidders bid
because the bids received were non-compliant to specifications. This letter is to serve as written
notice that your bid is being rejected because the bid does not meet the required specifications, as you
did not bid Dell 6400 unit. Recommendation is being forwarded to City Purchasing to recommend
award to another bidder.
Within 10 days after a bid is rejected, any rejected bidder may appeal to the City Council by filing
with the City Clerk a written objection stating all reasons for the objection.
Sincerely,
VU CA4J41
Don Carey
Chief of Police
DLC/ddr
c: Deputy Chief Barbara Hauptman
Captain Thomas H. Warren
Mr. Gary Anderson
John Leming, Purchasing Agent
Buster Brown, City Clerk
Members of the City Council
A Nationally Accredited Law Enforcement Agency
SEP 17 '01 09:55AM CITY OF OMAHA PURCH 402 444 5423 P.5
FAXSR: A Fax was received on 06/12/01 at 04:03:1T Page 9 •
.]UN 12 '01 03:05PM CITY OF'OMAHA PUR(ctr �9?L„4441m5423 P.9 J.T.L.
REQUEST FOR BID AND BID SHEET
ON: SEWER,DELL 8400
FROM: J.T.Laming Pubilehed June 11,2001 Page 1
Acting City Purchasing Agent NOT AN ORDER
1003 Omehe.Dougla$Chile Center
1819 Farnan1 Street
Omaha,NebraaKil e8183-0O1 1 Sid Clasing Date June 26,2001
11:00 AM.
IMPORTANT 4.BID MUST INCLUDE DELIVERY OR SHIPPING CHARGES,
1,Sid must be in the office cf the CITY PURCHASING AG!NT,1003 OMAHA•DOUIGtAS 8.When submitting bid on items listed,bidder may an a separate chest mare
CIVIC CENTER,1819 Famam SLMeet,Omaha,NE 881934011 by dosing date end time suggatmne c ovartng.reduction in costs whentver thle Is possible through
Indicated,In a sealed envelop marked SID ON: redolga,change of mateed or uliirstion of*tended Items or quantity dunge.
SERVER,DELL 8400
2.Right is reserved to accept or M ed any or all bids In their entirely and the bidders shah 8. If you deatre a copy of tabulation,check J•
have the right to appeal any decision to the City Council, Right Is also reserved to PLEASE DO NOT CALL FOR THIS IN dRMATfON.
accept or reject any part of your bid unless otnenvhs Indicated by yoU, 7, If you do not desire la bid,return attests with mesons for clobljning. Failure to do
3.If Federal bolas Tax applies,show amount of seine end deduct
so will indicate your beast:be removed tom our mailing IYL
Exemption certificate wit be furnished. Do not Include tax in bid. _
uo very(sweat price,best delivery and terms.F.0.13.defVerY► nt en the tfeNIT PRm(Iy1i.ICE d belowt
DESCRIPTION I exl R11Tu'
1 U
1 each Server, Dell PowerEdge 8400 or equal.
The unit must inct f the fol Items•
Dell PowerEdge 8400,700MHz/1M Cache, PIIIX, Redundant Power Supplies(220-0859)
Dell PowerEdge 84X0, 700 MHz, 1 MB Quad Processors, Factory Install (311.4112)
•
2 GB RAM, 8 x 266 MB Registered DIMMs,for Dell PowerEdge 8400/6450, Factory install (311-4112)
No Keyboard Option, Factory Install (310-3281)
• Monitor Option-None(320.0068)
1;44 MB, 3.5" Floppy DrivE►,..for-Dell'°PawerEdge_Servers, Factory Install(340-0808)
Microsoft NTS 4.0 on CkI3, Client Access Licenses,OEM Packaging, US Version, Factory Install oso•2185)
Mouse Option None(310-0024)
2 Each, Intel Processor 1000 FIBER, Network Interface Cards,Servers(430-0487)
24/48X BLACK, COMPACT DISKDRIVE, IDE,for DELL POWEREDGE 8400(313-7850)
•
BIDDERS'ARE REQUIRltD TO SUBMIT THE FOLLOWING DATA WITH EACH lID
(Protected Clash Is defined as Stook,Hispanic,Mien end Pacific Islander,American Indian or Alaskan c�cl �aa Female.)
Total rmToyemp � �roaa�ad Class baths --ArrtenCin
ntalets
American^'
t
Asian or Indian or Aden or Indian or Total
Total Total Pacific Alaskan Peat Alaskan Female
Work Cltected
Date Force Class Slack Hispanic Islander Native flack Hispanic Islander Native MI aces
Peter any questions regarding the EID or SPECIFICATIONS directly to the Purchasing Department(d02)444-5400 or as shown en bid.
All bidders awarded a contract In the amount of 0,000 or mere must comply with the Contract Compliance Ordinance and have on the with the Human Relations Deparmet
the Annual Contract Compliance Report(form CC-I). This report shall be In effect for 12 months from the data received by the Human Relations Depertl►ent. Any questions
regarding the Contract Compliance Ordinance should be directed to Contract C.o�8E PRINT LEGIBLYe ar at TY02) 44-5087 or Tony Auto at(402)444 4055.
E)
Payment Terms, 0 .. Ylrm
bell Marketin L.P. Incorporated In
y Ann Watters, Signature ��6�' -�� +1i�
,,,, Delivery(or completion) Est 14—3 6*Name
�_w Proposal Specialisphone 800-981--3355 teax 512-723-7331
calendar ?tile /
One Dell Way, Round Rock TX 78682 _
*ARO barring unforseen Address -- City --'-9t�� Xlp
complications Street/P.O,Box
EmeilAddreu ann_watters@dell.com
SEP 17 '01 09:56AM CITY OF OMAHA PURCH 402 444 5423 P.6
FA?' 2: A P'.tx was received on 06/12/01 at 04:03:17 Page 10
JUN 12 '01 03:OSPM CITY OF 0ManyP
Utal 6 4 A5423 P.10
REQUEST FOR BIDS
ON: !SERVER, DELL 6400
NOT AN ORDER Page 2
lgrAITITY DESCRIPTION UNIT FRIG EXTENSION
•
Electronic Documentation on CD(310.0438)
380, Hard Drive, U180M, 10K, PowerEdge 8400,OTM(540-8721)
38G, Hard Drive, U180M, 10K, PowerEdge B400,OTM (340.6721)
4X360, Ultre3, SCSI, 10K RPM, Herd Drive, PowerEdge 8450(340-8723)
2x9G, Hard Drive, U3, Hard Drives Removable Cage, PowerEdge 8400(340-8813)
PERC3, DC, 128M8, 2 Internal&0 External Channels,with documentation (340-2487)
Config#24, Split Sackplane:RAID 1/RAID 5, Hard Drlva•In Cage, (AR1R5/MS),for Dell PowerEdge 6400,
Factory Install(340790)
Rack, Rapid-Roll,7U, Customer Kit,W, Factory Install(310-0618)
Type 1 Contract-Same Day 4•Haur 5x10 Parts&Labor On-Site Response Initial Year(902.3350)
Type 1 Contract•Sams Day 4-Hour 6x10 Parts&Labor On-Site Response 2 YR Extended(902-3722)
On-Site Installation Declined(900-9997)
Fen, 8X000/4X000, Spare, Factory Install(910-5054)
Power Supply,6X00/4X00, Spare, Factory Install(310.5055)
8-Bay Split 2 X 4 Hard Drive Cage, 1"Only,for Dell PowerEdge 44004400, Factory Install (340-5773)
If bidding on an or equal, provide out sheets as well as a list of ell
components that will be included on server.
should be directed to Gary questions Anderson at
(402)444-3482,
BID 814 ,514 .00
mompuom
SION ALL COPIES Firm Dell Marketing L.P.
By Ann Watters fix► 11...t411.4(
Ylu)
CONTINUATION SHEET
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SEP 17 '01 09:53AM CITY OF OMAHA PURCH 402 444 5423 P.1
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SEP 17 '01 09:54AM CITY OF OMAHA PURCH 402 444 5423 P.3
Finance Department
e4, Purchasing Division
;, ,.,,,�-•(;�� OmahalDo►cg4ar Civic Center
° 1819 Farnam Street,Suite 1003
%74-i!(��`.v ?; Omaha.Nebcaaka 68183.1003
� r %w "; ti (402)444-5400
°o -t en PSea" Fax(402)444-5423
r
City of Omaha J.T.Laming
Mike Fahey,Mayor • Acting Purchasing Agent
June 19, 2001
NOTICE TO BIDDERS:
REQUEST FOR BID
• ON
SERVER, DELL 6400
Previously Scheduled Closing Date: June 25, 2001 at 11:00 A.M.
Revised Closing Date: June 28, 2001 at 11:00 A.M.
ADDENDUM #1:
Delete the wording "or equal" from the first page of the bid.
Delete the wording on the second page of the bid referencing "If bidding on an or
equal...."
Change the bid opening date to June 28, 2001.
ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING BELOW AND
RETURNING THIS ADDENDUM WITH YOUR BID.
G'
J. T. Leming
Acting City Purchasing Agent
JTL:js GATEWAY
N e of Firm
• igned KEITH J. FRAUENDORFER
MANAGER BIDSJPROPOSAT,
Title
SEE GATEWAY'S FINAL OFFER ATTACHED.
THIS QUOTATION IS SUBJECT TO THE TERMS OF THE CURRENT AGREEMENT SIGNED BY YOU AND GATEWAY,
OR ABSENT AN AGREEMENT, IT IS SUBJECT TO GATEWAY'S STANDARD TERMS OF SALE AND THE
APPLICABLE PRODUCT AND SERVICE WARRANTIES.
C-25A • CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on June 28, 2001 for a Dell PowerEdge 6400
Server for the Omaha Police Department LRMS (Law Records Management System); and,
WHEREAS, Dell Marketing L.P. submitted a bid of $14,514.00; being the best
bid received within specifications for the server; and,
WHEREAS, the Mayor has recommended acceptance of this bid.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the bid of Dell Marketing L.P., for a Dell
PowerEdge 6400 Server in the amount of $14,514.00, which is incorporated herein by this
reference, for the Omaha Police Department LRMS (Law Records Management System), is
hereby accepted and the same hereby approved.
BE IT FURTHER RESOLVED:
THAT the Finance Department of the City of Omaha is authorized to pay the cost
of the server from Fiscal Year 2001, Fund 001, Agency 132, Organization 1350, Object 4410.
APPROVED AS TO FORM:
>100,11ITt ATTORNEY DA
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