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ORD 35612 - Rescind Ord 35505 and award contract to Sharpe Enterprises Inc for grounds maintenance y ' Parks, Recreation & QNIAHA,NFa . }.__ qYJ o �� Public Property Department u ;,...q Ji; Omaha/Douglas Civic Center �agr ,45 o f :-." Pll f: 35 1819 Farnam Street,Suite 701 ®' � J�I Omaha,Nebraska 68183-0701 o,„'-y �'n (402)444-5900 AOR Pk :? l..C R K FAX(402)444-4921 �TFDFEBR�r City of of Omaha C;'4 ` ,t : .�R A S K A Larry N.Foster Acting Director Hal Daub,Mayor May 22, 2001 Honorable President and Members of the City Council, The attached Ordinance approves the bid of Sharpe Enterprises for grounds maintenance of Package Three. This grounds maintenance was already approved by Ordinance #35505 on February 13, 2001, awarding the contract to low bidder Tree Barn. However, Tree Barn was unable to acquire a Performance Bond, and therefore, formally requested the withdrawal of their bid. In order to provide turf maintenance services to these areas, the second low bidder, Sharpe Enterprises, was issued a purchase order to provide these services. Passage of this Ordinance formally accepts their bid for this work. The following bids were received on December 6,2000: CONTRACTOR BIDS Tree Barn $ 38,647.00 SHARPE ENTERPRISES $ 60,518.00 Blade Masters $ 67,177.00 M&A Enterprises $ 75,825.00 Montemarano Landscapes,Inc. $165,660.00 The above bid reflects the total estimated bid. This agreement will be for a one year period ending December 31, 2001. The City reserves the right to extend this contract for a period of two additional years at the same bid price. Maximum extension is through year 2003. Funds for this maintenance have been appropriated in the year 2001 General Fund No. 001, Agency 120, and Organization 1215, Grounds Maintenance Contracts. The Finance Department is authorized to pay the cost of the maintenance from these accounts. The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. Honorable President and Members of the City Council Page-2- The Parks, Recreation and Public Property Department recommends the acceptance of the bid from Tree Barn being the lowest and best estimated bid received, within the bid specifications, requests. your consideration and acceptance of the contract and approval of this Ordinance. Resp lly submitted, 'eferred • City C 0 uncil C,nsiderat. n: Larry N. Oster,Acting Director 1 2 Parks,Recreation and ayor's Office/Title /' C Date Public Property Department Approved as to Funding: Approved: di. /10/ °)V-eifiLi P05 ,i_i /44-eA-4 6/0/ Stanley P. Date Kellie Paris-Asaka Date Acting Finance Department Directo ""°' Human Relations Director P:\Prppl\1764p.doe 1 ORDINANCE NO. 35/ Z AN ORDINANCE to rescind Ordinance#35505, passed on February 13, 2001, which awarded a one year contract with the right to extend the contract for a period of two additional one- year extensions, at the same bid price, to Tree Barn, for grounds maintenance at Package Three; to award the contract instead to the second lowest bidder, Sharpe Enterprises, Inc.; to authorize payment in accordance therewith; to authorize the Purchasing Agent to issue a purchasing order; and to provide an effective date. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That Ordinance #35505, passed on February 13, 2001, which awarded a one year contract with the right to extend the contract for a period of two additional one-year extensions, at the same bid price, to Tree Barn, for grounds maintenance at Package Three, is hereby rescinded for a failure by Tree Barn to provide a performance bond required by such contract and bid specifications. Section 2 That the bid of $60,518.00 of Sharpe Enterprises Inc., the second lowest bidder, for a period of one year with an extension provision of two one-year extensions, attached hereto as Exhibit "A" is hereby accepted. Section 3. That the Finance Director is authorized to make payments in accordance therewith from year 2001 General Fund 001, Agency 120, and Organization 1215, Grounds Maintenance Contracts. The Finance Department is authorized to pay the cost of the maintenance from these accounts. Section 4. That the City of Omaha Purchasing Agent is authorized to issue a Purchase Order for this contract. ORDINANCE NO. (5564), PAGE -2- Section 5. That this Ordinance, not being of legislative character, shall be in force and take effect immediately from and after its date of passage. INTRODUCED BY COUNCILMEMBER ` 7711a , APPROVED BY: MAYOR OF THE CIT F OMAHA/T PASSED JUN 12 2001. 7-l' ATTEST: /G7 fCI T" CLERK OF E CITY OF 0 DATE APPROVED AS TO FORM: -- ..t� ro)-0/ 74iITY ATTORNEY DATE P:\Prppl\1765p.doc • EXHIBIT A CITY OF OMAHA ;MNl•/ REQUEST FOR BID AND BID SHEET ON: GROUNDS MAINTENANCE PACKAGE 3 (Walnut Grove, Pheasant Run, Timber Creek,'Discovery) . FROM: P.M. Burke Published November 22, 2000 City Purchasing Agent 1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1 1819 Farnam Street Omaha, Nebraska 68183-0011 Bid Closing Date December 6,2000 11:00 A.M. IMPORTANT 4.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 1. Bid must be in the office of the CITY PURCHASING AGENT,1003 5.When submitting bid on items listed,bidder may on a separate sheet, OMAHA-DOUGLAS CIVIC CENTER,1819 Farnam Street,Omaha,NE make suggestions covering reduction in costs wherever this is 68183-0011 by closing date and time indicated,in sealed envelope possible through redesign,change of material or utilization of standard marked BID ON items or quantity change. GROUNDS PATCE PKG 3(Walnut Grove,Pheasant Run,Timber Creek,Discovery) 6.Ifyou desire a copyof tabulation check =. Right is reserved to accept or reject any or all bids in their entirety.Right l I. is also reserved to accept or reject any part of your bid unless otherwise Please do not call for this information. indicated by you. 7.If you do not desire to bid,return sheets with reasons for declining. 3.!f Federal Excise Tax applies,show amount of same and deduct. Failure to do so will indicate your desire to be removed from our Exemption certificates will be furnished.Do not include tax in bid. mailing list. Quote your lowest price,best delivery and terms,F.O.B. delivery point on the item(s) listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Grounds Maintenance of Package Three per attached specifications (11 pages)dated October, 2000, and drawings,6 pages. • i•ii bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita Viademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. (Please Print Legibly or Type) ` /_ /C Payment Terms % �r Firm 7��i�/5 L—,v -'�.e/S ES.fN, In orated in y \ Signature / Cam'" Delivery(or completion) Name ( C/. V!+' 1�` calendar days following award Title { 1 iA. Phone —GI 7 5— Fax Address l57 2- e /fY tO/!xa- �� (, �1 37 Street/P.O.Box City State Zip Email Address HP-8B1 (94) • CITY Y OF O1'viAHA REQUEST FOR BIDS ON: GROUNDS MTCE PKG 3 (Walnut Grove, Pheasant Run, Timber Creek, Discovery) NOT AN ORDER Paae 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION WALNUT GROVE/BRYAN PARK Park and Right-Of-Way Maintenance �,( 32 each Weekly Cleanup BID/each $ �G' $ 10 each Biweekly Cleanup BID/each $ (% $ 4 each Cultivation BID/each $ / $ 24 each Mowing-Trimming BID/each $ ),3 $ v-c;t:y00 1 each Fertilizing BID $ ' 700 1 each Weed Control BID $ /`,<0 0 1 each Seeding (1 acre) BID Pesticide Application 1 each Mites BID $ C' 1 each Aphids BID $ 1 each Zimmerman BID $ 1 each Ash Borer BID $ � 1 each Oyster Shell BID $ 1 1 each Bag Worm BID $ 1' 1 each Tussock BID $ ;J: TOTAL ANNUAL BID $ 34 CCO SIGN ALL COPIES Firm c i /}� /�i��S�S /c/ BY e ,7r- S �� Title CONTINUATION SHEET PH-8C (91) CITY OF OMAHA REQUEST FOR BIDS ON: GROUNDS MTCE PKG 3 (Walnut Grove, Pheasant Run,Timber Creek, Discovery) NOT AN ORDER Page 3 QUANTITY DESCRIPTION UNIT PRICE EXTENSION�' PHEASANT RUN/LINDEN PLACE Park and Right-Of-Way Maintenance 32 each Weekly Cleanup BID/each $ ./ $ 10 each Biweekly Cleanup BID/each $ $ '� 4 each Cultivation BID/each $ �. $ 24 each Mowing-Trimming BID/each $ / S7J $ 1 each Fertilizing BID $ -.rb C 1 each Weed Control BID $ 5Z 0 4 each Weeding BID/each $ $ 1 each Seeding (1 acre) BID $ "::: Pesticide Application 7 1 each Mites BID $ ' 1 each Aphids BID $ 1 each Zimmerman BID $ 1 each Ash Borer BID $ l�. 1 each Oyster Shell BID $ 1 each Bag Worm BID $ •`( 1 each Tussock BID $ !�TOTAL ANNUAL BID $ 57 Y, SIGN ALL COPIES Firm 5/7`, 1,2pa F.iv7— ,e/.SFc •J tC By a i .5 r5�2-i6- Title D jii- CONTINUATION SHEET PH-8C (91) , CITY OF OMAHA REQUEST FOR BIDS ON: GROUNDS MTCE PKG 3 (Walnut Grove, Pheasant Run,Timber Creek, Discovery) NOT AN ORDER Page 4 QUANTITY DESCRIPTION UNIT PRICE EXTENSION TIMBER CREEK Park and Right-Of-Way Maintenance 32 each Weekly Cleanup BID/each $ $ Y- 10 each Biweekly Cleanup BID/each $ $ • 2 each Clean Up Island BID/each $ / $ 24 each Mowing-Trimming BID/each $ -i $ 7g Y.F. 1 each Fertilizing BID $ - 1 each Weed Control BID $ 6 � 4 each Weeding BID/each $ ,617 $ 1 each Seeding (1 acre) BID $ 4'!� Pesticide Application 1 each Mites BID $ 1 each Aphids BID $ 1 each Zimmerman BID $ � 1 each Ash Borer BID $ 1 each Oyster Shell BID $ 1 each Bag Worm BID $ BID $ 1 each Tussock C� d TOTAL ANNUAL BID $ /600 SIGN ALL COPIES Firm S471,p, ,i)E E r- 2,P �S�C By /CO/li 5;-/AWv2c Title 6 w,L —�� PH-8C (91) CONTINUATION SHEET CITY OF OMAHA REQUEST FOR BIDS ON: GROUNDS MTCE PKG 3 (Walnut Grove, Pheasant Run,Timber Creek, Discovery) NOT AN ORDER Page 5 QUANTITY DESCRIPTION UNIT PRICE EXTENSION DISCOVERY SUBDIVISION Park and Right-Of-Way Maintenance 32 each Weekly Cleanup BID/each $ $ 10 each Biweekly Cleanup BID/each $ / $ ,� • 24 each Mowing-Trimming BID/each $ $ Q 5U 1 each Fertilizing BID $ 7JG 1 each Weed Control BID $ 7`1� 2 each Parking Lot Treatment BID/each $ 'Ij(`�[; $ 1 each Seeding (1 acre) BID $ 2 each Aerification BID/each $ ` %'% $ J� Pesticide Application 1 each Mites BID $ 1 each Aphids BID $ �7 1 each Zimmerman BID $ 1 each Ash Borer BID $ n' 1 each Oyster Shell BID $ K 1 each Bag Worm BID $ - 1 each Tussock BID ._ $ TOTAL ANNUAL BID $ /O 5 4. ALL OR NONE-TOTAL ANNUAL BID $ (9 O��S (For Entire Package 3) SIGN ALL COPIES Firm S /j 2 //VTE2 /2/S&7)- Byn. 5� 'c Title 72 -041 7Z _ CONTINUATION SHEET PH-8C (91) • ti CITY OF OMAHA REQUEST FOR BIDS ON: GROUNDS MTCE PKG 3 (Walnut Grove, Pheasant Run,Timber Creek, Discovery) NOT AN ORDER Page 6 QUANTITY DESCRIPTION UNIT PRICE EXTENSION The above units are an estimate. The City reserves the right to add or subtract from the contract work based on the unit costs. • The estimated quantities will be used to determine the overall lowest and best bid. Certified Applicator's Name Registration Card Number 4//:::3 v S7_4 ` 3 Expiration DateZ-- Arborist License Number INSURANCE The successful contractor shall provide a certificate of insurance indicating adequate worker's compensation, public liability in an amount not less than $1,000,000. for injuries including accidental death to any person and subject to the same limit to each person in an amount of not less than $5,000,000. where more than one person is involved in any one accident; and property damage insurance in an amount not less than $500,000. and the City of Omaha an additional insured. PERFORMANCE BOND The contractor shall provide a performance bond equal to his bid within ten (10) calendar days from award of the contract. NOTE: REQUIREMENT FOR BID BOND The surety company issuing either the bid bond or the performance bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. Questions can be answered by Park Maintenance at(402)444-5956. SIGN ALL COPIES Firm 44,, -A/7-&72P0/SC-� By INN f,;64/1,yE Title PH-SC (91) CONTINUATION SHEET 1297 r295 STONY BROOK / ,I LOT S r a ' ,( ��aw..... e l0! 9 V• Rya Cr • t3e1 " '+L+ STONY BROOK PLACE LO 1' a n• l °y ' ... i ,.a., II Y i o +. a 1 LOT S T LOT ♦ LOT t •••• 111 CO • TS LOT 2 NL )'r nrv449 nQSYl.+]C4JOP000p_t,p+Lr is' _,1 ' aita annT LOT 9 2]1T JT+ ]re 319 ]eD 301 f / J1OMI SPOOK e00 p-u9Pn F e . 1 Je., S LOT I i,./ LP 23e r 139 BERRY CIRCLE rn a 4 Ina ^zaa, JrJ I -a9' or r ..,e•,.^ ., ' 3 ,. e a I zJ. z.:• 1 r I ' v. an ]TO ae9ir ]0+ 2JJ x92 ]ea aei Je] ]e• ]ea ]ee . e] 4 1232 • ` Q e2 N z.. 354 ,Je ,,, ,a, 12 STONY BROOK R E P A T -1.-C - 1293 SI/2 NE1/4 1 1 - 1 4 - 1 1 LEGEND ,___ .__— • •PARK .-- ......--............_ RIGHT OF WAY :-- ;:�;,%\\J5 • 1 �,I �,.t 253119 S i• _9 S. ' 4a - `y.... \`--_• 1�l'i'.r.._.;y.I .1 i 49 • :'O !I • __ • __. 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J O 1 O_ c • `II:•% C2 m elnx n o o �. r m i- z -- -NOTICE TO PUBLIC- t THE DAILY�R�ECORD Ir The following Ordinance has been set for OF OMAHA ` City Council hearing on June 5,2001, at 2:00 o'clock p.m., in the Legislative RONALD A. HENNINGSEN, Publisher 18 9 Farnam Omaha/Douglas t Civic Cen all PROOF OF PUBLICATION 1819 Farnam Street, at which hearing all persons interested,may be heard. AN ORDINANCE to rescind Ordinance UNITED STATES OF AMERICA, #35505, passed on February 13,2001,which awarded a one year contract with the right to The State of Nebraska extend the contract for a period of two DfstrlotofNebraska, as. additional one-year extensions, at the same I County of Douglas bid price, to Tree Barn, for grounds City ofOrnaha, • maintenance at Package Three;to award the • contract instead to the second lowest bidder, Sharpe Enterprises, Inc.; to authorize JOHN P. EGLSAER payment in accordance therewith; to I authorize the Purchasing Agent to issue a being duly sworn,deposes and says that he is purchasing order; and to provide an 1 effective date. BUSTER BROWN, ADVERTISING MANAGER City Clerk 5-25-01 of THE DAILY RECORD,of Omaha,a legal ga newspaper, p per,printed and published daily in the English language, having a bona fide paid circulation in Douglas County in excess of 300 copies, printed in Omaha,in said County of Douglas,for more than fifty-two weeks last past; that the printed notice hereto attached was published in THE DAILY RECORD,of Omaha,on May 25, 2001 Th .� r ; , : it-,r during that time was regularly published and In . • .EY r r:, . t in the County of Douglas, and State of • F bu isIlt8TAlify16 70I .`rib na :..MISSION 1 % .,PI • .a su in my presen and sworn I •! t..'d Y .. ,, ' •705 before me this 5th O y or ;i i� ........... 6�2.„se. May Notary Public or g County, of Nebraska "NOTICE TO PUBLIC`- THE DAILY RECORD ORDINANCE.NO.35612 OF OMAHA AN ORDINANCE to rescind Ordinance #35505, Passed on February 13,2001,which ' RONALD A. HENNINGSEN,Publisher awarded 2eoco year contractfo pert the right to I, PROOF OF PUBLICATION extend the contract for a period of two I, additional one-year extensions, at the same bid price, to Tree Barn, for grounds UNITED STATES OF AMERICA, 'maintenance at Package Three;to award the contract instead to the second lowest bidder, The State of Nebraska, Sharpe Enterprises, Inc.; to authorize District of Nebraska, ss, ipatrnent in accordance therewith; to flotudyof Douglas. authorize the Purchasing Agent to issue a City Of Omaha. purchasing order; and to provide an effective date. SUMMARY: JOHN P. EGLSAER AN ORDINANCE to rescind Ordinance .#35505, passed on February 13,2001,which being duly sworn.deposes and says that he Is awarded a one year contract with the right to extend the contract for a period of two additional one-year extensions, at the same ADVERTISING MANAGER bid price, to Tree Barn, for grounds maintenance at Package Three;to award the contract instead to the second lowest bidder, of THE DAILY RECORD,of Omaha,a legal newspaper,printed and Sharpe Enterprises, Inc.; to authorize published daily in the English language, having a bona fide paid payment in accordance therewith; to authorize the Purchasing Agent to issue a circulation in Douglas County in excess of SOO copies, printed In purchasing order; and to provide an Omaha,in said County of Douglas,for more than fifty-two weeks last effective date. past: that the printed notice hereto attached was published in THE PASSED: June 12,2001, 7-0 APPROVED BY: 6/14/01 DAILY RECORD,of Omaha,on MIKE FAHEY MAYOR OF THE CITY OF OMAHA June 20, 2001 BUSTER BROWN, City Clerk 6-20-01 That said Newspaper during that time was regularly published and in genefal circulition in the County of Douglas, and State of Nebrasia'a.•••••••.Vi EPA;(-7/ -- Prib> is Fee $ 2 5'Z, i) r d 4'�S AR a ti;••YI j. •A Strcleri my p sworn to • EX 113c-25 A 0 �%4 beforeme 0t ii day of talk— $.. .... June 01' • lfI 'Ofi qy OO'1;0 : 25 x. ......... ..... otary u and i r glae-Aounty. State of Nebraska