ORD 35661 - PO to Brothers Cleaning Service Inc for janitorial services at Street Maintenance facilities ,� 'pH1AHA,nr4
�4`,��,,, RECEIVED Administrative Services Department
�✓9( '+R=) :# Omaha/Douglas Civic Center
�®' 4447 i 01 SUN 29 PM 4: 014 1819 Famam Street,Suite 706
,.�a.1 , Omaha,Nebraska 68183-0706
e°o ti (ka 6812) 44-5942
��rFo Feaa�tP FAX(402)444-5903
CITY CLERK
City of Omaha O M A H A N EB R Q SK��
David G.Johnson
Mike Fahey,Mayor Acting Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Bid Tabulation and an Ordinance authorizing the Purchasing Agent to issue a
Purchase Order in the total amount of$53,616.00 to Brothers Cleaning Service, Inc. for janitorial services
at all Street Maintenance facilities for a three year period beginning July 30, 2001, with price firm as bid
and extendable for two additional'one-year periods with an escalator provision.
The following bids were received on June 13, 2001:
Contractor Total Bid
BROTHERS CLEANING SERVICE, INC. $53,616.00
FBG Service Corporation $94,728.00
Brothers Cleaning Service, Inc. has on file a current Annual Contract Compliance Report Form (CC-1).
As is City policy, the Human Relations Director will review the contractor to ensure compliance with the
Contract Compliance Ordinance.
The Finance Depaitnient is authorized to pay the cost of these janitorial services through December 31,
2001 in the amount of $22,340.00 for the Street Maintenance Facilities from the General Fund 001,
Agency 100, Building Services Division Organization 1021. Starting January 1, 2002, the janitorial
services should be paid from Fund 103, Agency 140, Street Maintenance Organization 1420, Object 2560
in the amount of$31,276.00
The Administrative Services Department recommends the acceptance of the bid received from Brothers
Cleaning Service, Inc. in the amount of$53,616.00 and requests your consideration and approval of this
Ordinance. •
espectfully bm. , Referred to City Council for Consideration:
440/ ,gf- *-' dlig• 6(# Z -./ ?- 0(
Dave Johnson,A tm Director ^� f Date Mayor's Office/Title Date
g
Administrative Services Department
Approved: Approved: •<f
J
4/114 1."——'1' ‘ g/0( .
e , A 0-— go.7 9/0 I
Stanley P. Ti m, Acting Dir ctor Date Regi ald L. Youn_/ / Date
Finance Department Human Relations Director
P:\ASD\5963pjm.doc
is ,
ORDINANCE NO. _4 l 6/
AN ORDINANCE to accept the bid of Brothers Cleaning Service, Inc., in the amount of
$53,616, to approve a Purchase Order with such entity for the provision of janitorial
services at the Street Maintenance Facilities for the period July 30, 2001 to July 29, 2004,
extendable for two additional one-year periods; to authorize the Finance Department to
make payments to Brothers Cleaning Service, Inc. for the cost of such services in
accordance with such Purchase Order; and to provide an effective date.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That the bid of Brothers Cleaning Service, Inc.,.in the amount of$53,616.00,
for the furnishing of materials, labor and all else necessary to provide janitorial services at the
Street Maintenance Facilities for the period July 30, 2001 to July 29, 2001, extendable for two .
additional one-year periods, is hereby accepted and the Purchase Order is approved.
Section 2. That the Finance Department is authorized to make payments to Brothers
Cleaning Service, Inc. for the cost of such services in accordance with such Purchase Order from
the Building Services Division Organization 1021, Agency 100, General Fund 001 in the amount
of$22,340.00 until December 31, 2001 and from Street Maintenance Organization 1420, Agency
140, Fund 103 in the amount of$31,276.00, starting January 1, 2002.
INTRODUCED BY COUNCILMEMBER
APPROVED BY:
4
MAYOR OF THE CITY OF OM D E /
PASSED JUL 2 4 2001 '7-o
ATTEST:
C Y CLERK OFT E CIT OF OMAHA DAT
APPROVED AS FORM:
- 7 ?-a/
PAASD\5964pjm.doc CITY ATTORNEY DATE
t
CITY OF OMAHA M.w
. REQUEST FOR BID AND BID SHEET
ON: JANITORIAL SERVICES FOR STREET MAINTENANCE FACILITIES
FROM: J.T.Leming Published May 30,2001
Acting City Purchasing Agent NOT AN ORDER Page 1
1003 Omaha-Douglas Civic Center
1819 Famam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT
Omaha, Nebraska 68183-0011 OF 5% IF THE TOTAL AMOUNT FOR THE ITEM
OFFERED IS$20,000 OR MORE.
. Bid Closing Date
11:00 A.M. June 13, 2001
IMPORTANT 4. If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC CENTER,
1819 Famam Street Omaha,NE 68183-0011 by the closing date and time indicated.
in a sealed envelop marked BID ON: - 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
JANITORIAL SERVICES FOR STREET MAINTENANCE FACILITIES
6. When submitting bid on items listed,bidder may on a separate sheet make
2.As evidence of good faith a bid bond or certified check must be submitted with bid. suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not desire to bid,return sheets with reasons for declining. Failure to do so
have the right to appeal any decision to the City Council. Right is also reserved to will indicate your desire to be removed from our mailing list If you desire a copy of
accept or reject any part of your bid unless otherwise indicated by you. tabulation,check[ j.
PLEASE DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price, best delivery and terms, F.O.B.delivery point on the item(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Furnish all necessary labor and material as indicated,
equipment and supervision to perform satisfactory janitorial
services at the following street maintenance facilities:
52nd & Dayton (Southeast Joint-Use Facility)
• 140th & F Street
2606 North 26th Street
•
8750 Vernon Ave. (Northwest Joint-Use Facility)
Per the attached specifications (11 pages).
•
BIDDERS ARE REQUIRED TO SUBMIT THE FOLLOWING DATA WITH EACH BID
(Protected Class is defined as Black, Hispanic,Asian and Pacific Islander,American Indian or Alaskan Native, Female.) 1
Total Employees Protected Class Males Protected Class Females
American American
Total Total Asian or Indian or Asian or Indian or Total
Work Protected Pacific Alaskan Pacific Alaskan Female-
Date Force Class Black Hispanic Islander Native Black Hispanic Islander Native All Races
5 i) 1 3 S 3/ .R .se" / .5-0- C 2— --
Refer any questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department
the Annual Contract Compliance Report(Form CC-1). This report shall be in effect for 12 months from the date received by the Human Relations Department Any questions
regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita Vlademar at(402)444-5067 or Tony Acosta at(402)444 5053.
(PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms -- % Firm f26'i7�£fS &A IGI 12 .5t v/66i �''+�c— Inco rated in IP
`
/�
Delivery(or completion) Name ( CCU/ /34j 5 Signatu �. /,
calendar days following award_Mile P ~5//)C`J T Phone Fax
/Z_7 7 U Fax ?Z`'T,90 q
Address / 62 Jr ( ErJiJEby DZ _ Li&vt- i Abe eif D6S
_ Street/P.O. Box City State Zip
Email Address f3C sr 1-e. a 0 i A L C
l CITY OF OMAHA
REQUEST FOR BIDS
ON: JANITORIAL SERVICES FOR STREET MAINTENANCE FACILITIES
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
There are two distinct areas to be cleaned at the Southeast
Joint-Use Facility. One of these areas is a combination of the
Street Maintenance and Construction Division Offices. This
area is in the northeast portion of the building. The other area is
the Street Maintenance District Yard located in the southwest
portion of the building. These areas do not connect internally.
When going from one of these areas to the other, the area
being left is to be locked and secured from entry.
MONTHLY CHARGES $ 4/4b g
X12 =
TOTAL ANNUAL $ g
Bid to be awarded on Total Annual Bid. All weekly, monthly,
quarterly, semi-annual and annual services to be included in total
bid. Monthly charge to be 1/12 of total. •
Facility inspections are mandatory. Tour will begin at 8:30 AM on
Friday June 1, 2001, at the facility at 52nd & Dayton. By signing
r-
this bid, bidder certifies he has inspected job premises.
Questions regarding this bid may be directed to Charlie Garfield -
at(402)444-5997. (Cell 660-2482) -
SIGN ALL COPIES Firm 5,2 OT7.-6,23 eLE414nt4
— By £ L.IF,a /—O/i33
Title Piz. i 136 f T
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N° °E TO PUB as"--- THE DAILY RECORD
The following Ordinance has been set for
City Council hearing on July 17, 2001. at T/r A U/f,
AHA
2:00 o'clock p.m., in the Legislative OF O ly1
Chambers, Omaha/Douglas Civic Center, RONALD A. HENNINGSEN, Publisher
1819 Farnam Street, at which hearing all
persons interes-d m• be ears... . PROOF OF PUBLICATION
AN ORDIN•`b`,1c1S 1L: sxytr g '.f hB. bid 'of
Brothers Cleaning ',ervic`, nc{ in the
amount of$53,616, t. ..p'.ve-,; urchase UNITED STATES OF AMERICA,
Order with such env"liy -j.roviswn. of IT�eState ofNebraska,
janitorial services at t , re-t.-Maintenance District of Nebraska, SS
Facilities for the period:46't,;2001 to July
29,2004, extendible fd.T.'<dditional one- County of Douglas,
year periods; to authorize, 'the Finance City of Omaha.
Department to make payments'to Brothers I
Cleaning Service, Inc.for the cost of such
services in accordance with such Purchase JOHN P. EGLSAER
Order;and to provide an effective date. being dulydeposes BROWN, g sworn, and says that he is
City Clerk
7-13-01 ADVERTISING MANAGER
of THE DAILY RECORD,of Omaha,a legal newspaper,printed and
published daily in the English language, having a bona fide paid
circulation in Douglas County in excess of 300 copies, printed in
• Omaha,in said County of Douglas,for more than fifty-two weeks last
past; that the printed notice hereto attached was published in THE
DAILY RECORD,of Omaha,on
July 13, 2001
1,a per duringthat time was regularly published and
a'4kli.i_ pe gu Y
si ••4'i ion in the County t f Douglas, and State of
Rfibui}ps rr a.... 6.. 0 q ..
�y
{! • F,N�� .. _ ....; .... Su•,• .:• in my p oe[and sworn to
6 �'S before Tarp t Cl day of
,
Vk ',..N0'—
Notary Pu fo ty,
S of Nebraska
` —'NOTICE TO PUBLIC- THE DAILY RECORD�
ORDINANCE NO.accept
35661
OF O]OMAHA
AN ORDINANCE to acceptpttthe bid of
Brothers Cleaning Service, Inc., in the RONALD A. HENNINGSEN, Publisher
amount of E53,616, to approve a Purchase
Order with such entity for the provision of + PROOF OF PUBLICATION
janitorial services at the Street Maintenance
Facilities for the period July 30,2001 to July
29,2004, extendible for two additional one- II UNITED STATES OF AMERICA,
year periods; to authorize the Finance II
Department to make payments to Brothers The State of Nebraeka,
Cleaning Service,Inc.for the cost of such District of Nebraska, 89.
services in accordance with such Purchase County of Douglas,
Order;and to provide an effective date. City of Omaha,
SUMMARY:
AN ORDINANCE to accept the bid of
Brothers Cleaning Service, Inc.. in the JOHN P. EGLSAER
amount of$53,616, to approve a Purchase beingdulyde
Order with such entity for the provision of sworn, poses and says that he is
janitorial services at.the Street Maintenance
Facilities for the period July 30, 2001 to July ADVERTISING MANAGER
29,2004,extendible for two additional one-
year periods; to authorize the Finance
Department to make payments to Brothers of THE DAILY RECORD,of Omaha,a legal newspaper, rinted and
Cleaning Service, Inc.for the cost of such published daily in the English language, P
services in accordance with such Purchase $ having a bona fide paid
Order;and to provide an effective date. circulation in Douglas County in excess of 300 copies, printed in
PASSED: July 24, 2001, 7-0 Omaha,in said County of Douglas,for more than fifty-two weeks last
APPROVED BY:MIKE FAHEY 7/26/O1 past;
that the printed notice hereto attached was published in THE
I
MAYOR OF THE DAILY RECORD,OF OMAHA i, of Omaha,on
BUSTER BROWN,
City Clerk 8-1-01 i Au-guS.t..1 s..z0.01
That said Newspaper during that time was regularly published and
in ge ion in the County of Douglas, and State of
•
N e11�•
ddi outer S ribed in nay p hoe and sworn to
COMM before me this 1st
� day of
�IEXFPRF23. ,0 Augu t 0 01
it...v. 6,'i 4Q
q�QF MEW' Nota County,
State of Nebraska