RES 2002-0298 - Bid from Midland Computers for Microsfot Backoffice Cor cliient access licenses _ 033
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T,®z' i � � Ronald R.Heezen,Ph.D.
'" Library Director
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° � CITY CLE:',K
.'ED FEBr�
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OMAHA, N R ;;K. Verda H.Bialac
City of Omaha Assistant Director
Mike Fahey,Mayor
215 South 15th Street
Honorable President Omaha,Nebraska 68102-1629
(402)444-4800
Fax: (402)444-4504
and members of the City Council www.omaha.lib.ne.us
Attached to this are a Bid Tabulation and a Resolution requesting the approval of the bid of
Midland Computers for the purchase of 350 Microsoft Backoffice Core CAL (Client Access
Licenses), meeting the specification attached, for the Omaha Public Library System. These
licenses will allow the library to utilize computer software to manage library desktop computers
and distribute software from a central location over the network. These software licenses are
needed to ensure the library is legally compliant in its use of network software.
The following bids were received on December 26, 2001:
Midland Computers $24,850.00
Shea Technologies $24,920.00
The Library recommends the lowest and best bid meeting specifications from Midland
Computers be accepted. The funds for the purchase of the Backoffice Client Access Licenses
will come from 2001 Library Non Personal 001, Agency 160, Organization 1604.
The contractor has on file a current Annual Contract Compliance Report Form (CC-I). As is
City policy, the Human Relations Director will review the contractor to ensure compliance with
the Contract Compliance Ordinance.
The intent of this purchase is to increase efficiency and more effectively utilize staff resources of
the Omaha Public Library through use of computer network software to centrally manage
desktop computers in all Library System locations.
Honorable President
and Members of the City Council
Page -2-
I respectfully recommend approval of this Resolution which would accept the bid of Midland
Computers as the lowest and best bid in compliance with the specifications.
Respectfully submitted, Referred to City Counc. for Consideration:
/44ticey_tv
Ronald R. Heezen, Ph.D DØ Mayors Offic Date
Planning Director
Approved as to Funding: Approved:
l �y oz
Stanley P. Date /Z . Youn Da e
Finance Director Human Relation irector
P:\LIB\2635sap.doc
City Of Omaha ii
Purchasing Division
TABULATION OF BIDS ON: ,. ?` ►
MICROSOFT BACKOFFICE CORE CAL 1s
Date of Opening ` \� v
V.
December 26,2001 J J tl
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Department As Read in Bid Committee j J �,r
Library
Purch.Agent: v
UNIT UNIT UNIT UNIT UNIT UNIT UNIT
Quantity DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE PRICE
350 each Micosoft Backoffice Core Cal. I I I U 1 I I I
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Cash Discount
Delivery
,_ City Of Omaha
Purchasing \r) ,
Division \I ; K, •
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TABULATION OF BIDS ON: }- " ` j
MICROSOFT BACKOFFICE CORE CAL „J �
s
Date of Opening
December 26,2001
As Read in Bid Committee 1� .<\
Department s. t
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Library Purch.Agent:
UNIT L UNIT UNIT UNIT UNIT UNIT UNIT
Quantity
DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE PRICE
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350 each Micosoft Backoffice Core Cal.
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City Of Omaha
Purchasing Division
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TABULATION OF BIDS ON: J
MICROSOFT BACKOFFICE CORE CAL N.
`,)
Date of Opening •
December 26,2001 K
Department As Read in Bid Committee r\v J
Library Purch.Agent:
UNIT UNIT UNIT UNIT UNIT UNIT UNIT
Quantity DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE PRICE
350 each Micosoft Backoffice Core Cal. •
BID/each IIMBITIMMIE ■_■ ._® .111 ��i • . a • Ill III II■_. I . . U_._•
III I UU U I II
Cash Discount
Delivery
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(. CITY OF OMAHA J.T. .
REQUEST FOR BID AND BID SHEET
ON: MICROSOFT BACKOFFICE CORE CAL i
FROM: Frank Barbour Published December 12,2001
City Purchasing Agent NOT AN ORDER Page 1
1003 Omaha-Douglas Civic Center
1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT
Omaha,Nebraska 68183-0011 OF 5% IF THE TOTAL AMOUNT FOR THE ITEM
OFFERED IS$20,000 OR MORE.
Bid Closing Date
11:00 A.M. December 26,2001
IMPORTANT • 4. If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC CENTER,
1819 Famam Street,Omaha,NE 68183-0011 by the closing date and time indicated.
in a sealed envelop marked BID ON: 5. BID MUST_INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
MICROSOFT BACKOFFICE CORE CAL •
6. When submitting bid on ferns listed,bidder may on a separate sheet,make
2.As evidence of good faith a bid bond or certified check must be submitted with bid. suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change.
3.Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not desire to bid,return sheets with reasons for declining. Failure to do so
have the right to appeal any decision to the City Council. Right is also reserved to will indicate your desire to be removed from our mailing list If you desire a copy of
accept or reject any part of your bid unless otherwise indicated by you. tabulation,check[ I.
. PLEASE DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below:
QUANTITY .DESCRIPTION UNIT P1110E z EXTENSION
350 each Microsoft Backoffice Core Cal. Pricing must be Department
of Education pricing. License will be used at local
libraries.
BlD/each $ +7I $ `1 S 50
If you have any questions, contact Janet Davenport
at(402)444-4836.
BIDDERS ARE REQUIRED TO SUBMIT THE FOLLOWING DATA WITH EACH BID
(Protected Class is defined as Black,Hispanic,Asian and Pacific Islander,American Indian or Alaskan Native,Female.)
Total Employees Protected Class Males Protected Class Females
American American
Total Total Asian or Indian or • Asian or Indian or
Work Protected Pacific Alaskan Pacific Alaskan
Date Force Class Black Hispanic Islander Native Black Hispanic Islander Native White
1�- n �� (y 0 0 0 0 0 '0 0 C (-
Refer any questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
All bidders awarded a con ct in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department
the Contract Complian port(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department Any questions
regarding the Contra C plian Ord' ce should be directed to the Human Relations Department at(402)444-5055. .
(PLEASE PRINT LEGIBLY OR TYPE)
•
Payment Te ° Firm m A1CAC1C\ om pA ter corpora n
Delivery(or completion) Name
��l1t./(..Ue- Pret.AG d I ' �j Signature G
calendar days following award Title n-rc l r7r r�f- iCX�r -r'L1' Phone Y�-Vo1 l-$ l� Fax y0�`• V f 1 `�1'(0
Address I I N i 4 CO. (9nter 9NA (�Ma na • NE (A LM
Street/P.O.Box City State Zip
Email Address a pc LLU I ®m+r'1(.ocr p.c on-t• '�J
CITY OF OMAHA J.T. .
REQUEST FOR BID AND BID SHEET
ON: MICROSOFT BACKOFFICE CORE CAL
FROM: Frank Barbour Published December 12,2001
City Purchasing Agent NOT AN ORDER Page 1
1003 Omaha-Douglas Civic Center
1819 Famam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT
Omaha,Nebraska 68183-0011 OF 5% IF THE TOTAL AMOUNT FOR THE ITEM
OFFERED IS$20,000 OR MORE.
Bid Closing Date
11:00 A.M. December.26,2001
IMPORTANT 4.if Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1.Bid must be In the office of the CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC CENTER,
1819 Famam Street,Omaha,NE 68183-0011 by the dosing date and time indicated.
in a sealed envelop marked BID ON: 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
MICROSOFT BACKOFFICE CORE CAL
6. When submitting bid on items listed,bidder may on a separate sheet,make
2.As evidence of good faith a bid bond or certified check must be submitted with bid. suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change.
3.Right Is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not desire to bid,return sheets with reasons for declining. Failure to do so
have the right to appeal any decision to the City Council. Right is also reserved to will indicate your desire to be removed from our mailing list. If you desire a copy of
accept or reject any part of your bid unless otherwise indicated by you. tabulation,check[ ].
PLEASE DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
350 each Microsoft Backoffice Core Cal. Pricing must be Department
of Education pricing. License will be used at local
libraries.
BID/each $ $
If you have any questions,contact Janet Davenport
at(402)444-4836.
BIDDERS ARE REQUIRED TO SUBMIT THE FOLLOWING DATA WITH EACH BID
(Protected Class is defined as Black,Hispanic,Asian and Pacific Islander,American Indian or Alaskan Native,Female.)
Total Employees Protected Class Males Protected Class Females
American American
Total Total Asian or Indian or Asian or Indian or
Work Protected Pacific Alaskan Pacific Alaskan
Date Force Class Black Hispanic Islander Native Black Hispanic Islander Native White
* Refer any questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department
the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department. Any questions
regarding the Contract Compliance Ordinance should be directed to the Human Relations Department at(402)444-5055.
(PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms % Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address
Street/P.O.Box City State Zip
Email Address
All bidders are to comply with the Omaha Contract Compliance Program as follows:
Civil Rights Compliance—Omaha Contract Compliance Program Revised effective 8/15/2001.
DEFINITIONS:
Disadvantaged Business Enterprise
DBE must meet all of the following criteria:
(1)Has been in existence for at least one year and
(2)Not an affiliate or subsidiary of a business dominant in its field of operation and
(3)Is not: a manufacturer's rep; a franchise; a business where the owner is an owner or part owner of another
similar business; or a non-stocking retailer or wholesaler and
(4)At time of application as evidenced by its income tax returns, gross receipts have not exceeded$150,000.00 and
(5) The net worth of individual owners may not exceed the sum of$150,000.00 after excluding the individual's equity
in their primary residence. "Owner"includes a spouse,parents and/or children living in the household And
(6)Individual owners may not hold more than 20%ownership in any other single business. "Owner"includes a
spouse,parents and/or children living in the household
When the business completes five years of participation in the program or its gross receipts reach the sum of$500,000.00 for
a fiscal year or any one or more of the owners'net worth reaches the sum of$250,000.00 as calculated in subsections (5)
and(6), whichever occurs first, said business will be decertified and no longer participate in the program.
Protected Class
PC consists of
(a) Black
(b) Hispanic
(c) Asian and Pac flc Islander
(d) American Indian or Alaskan Native
(e) Female
Protected Business Enterprise
PBE consists of
(a) 51% of a business owned, controlled and actively managed by PC members
(b) 51% of the stock of a publicly owned business is owned and controlled by PC Members
(c) Provided that PC ownership and interests are real and continuing and not created for the purpose of complying to
obtain a contract or subcontract
In Compliance Employer
ICE consists of
(a) An employer that has at least 25%of PCs as the total number of employees in full or part time positions
(b) Provided that these PC positions are not created for the purpose of complying to obtain a contract or subcontract
It has been declared necessary and expedient to require certain provisions in contracts with the City of Omaha to promote
equality of opportunity in employment without regard to race,creed,color, sex,religion or national origin. This will promote
and encourage socially and/or economically disadvantaged Omaha businesses to compete for city contracts and to encourage
diversity by the City in the award City contracts and to promote equality of access to city contracts.
"Contractor"is defined as any person,partnership,corporation, association or joint venture which has been awarded a
contract, and includes every subcontractor on such a contract.
"Subcontractor" is defined as any person,partnership, corporation,association or joint venture which supplies any of the
work, labor services, supplies,equipment,materials or any combination of the foregoing under a contract with the contractor
on a contract.
1 of 3
.
The term "lowest and best bid"whenever used in this division shall include authority but not a requirement to award
a contract to a disadvantaged business enterprise that is not the low bidder,but who is awarded a contract or
subcontract determined by the city to be an acceptable cost higher than a competing lower bid,except for specially
assessed projects.The cost differential in each contract shall not exceed 3%.
The Finance Director shall administer and enforce,maintain and report contract statistics, for quarterly reports, determine
which program goals are met,advise departments"lowest and best"bid determinations and attaining program goals,
implementing rules and procedures, and making fiscal determinations for compliance with the program.
10-192 All contracts hereafter entered into by the city shall incorporate an equal employment opportunity clause,which shall
read as follows:
All Bidders are required to comply with the Omaha Contract Compliance Program.
During the performance of this contract,the contractor agrees as follows:
a) The contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex,
age, disability or national origin. The contractor shall take affirmative action to ensure that applicants are employed and the employees
are treated during employment without regard to their race, religion, color, sex or national origin. As used herein, the word "treated"
shall mean and include,without limitation,the following: recruited,whether by advertising or by other means; compensated; selected for
training, including apprenticeship; promoted; upgraded; demoted; downgraded; transferred; laid off; and terminated. The contractor
agrees to and shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by the
contracting offices setting forth the provisions of this nondiscrimination clause.
b) The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, or
national origin, age,disability.
c) The contractor shall send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding, a notice advising the labor union or workers' representative of the contractor's
commitments under the equal employment opportunity clause of the city and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
d) The contractor shall furnish to the contract compliance officer all federal forms containing the information and
reports required by the federal government for federal contracts under federal rules and regulations, including the
information required by sections 10-192 to 10-194, inclusive, and shall permit reasonable access to his records. Records
accessible to the contract compliance officer shall be those,which are related to paragraphs(a)through(g)of this subsection.
The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein.
e) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of
enforcing the provisions of paragraphs(a)through (g)herein, including penalties and sanctions for noncompliance; however,
in the event the contractor becomes involved in or is threatened with litigation as the result of such directions by the city,the
city will enter into such litigation as is necessary to protect the interests of the city and to effectuate the provisions of this
division; and in case of contracts receiving federal assistance,the contractor or the city may request the United States to enter
into such litigation to protect the interests of the United States.
f) The contractor shall file and shall cause his subcontractors, if any, to file compliance reports with the contractor in
the same form and the same extent as required by the federal government for federal contracts under federal rules and
regulations. Such compliance reports shall be filed with the contract compliance officer. Compliance reports filed at such
times as directed shall contain information as to the employment practices, policies, programs and statistics of the contractor
and his subcontractors.
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g) The contractor shall include the provisions of paragraphs (a) through (g) of this section, "Equal employment
opportunity clause."And section 10-193 in every subcontract or purchase order so that such provisions will be binding upon
each subcontractor or vendor.
10-194 All notices to bidders published shall include as part of the specifications the condition that all bidders are required to
comply with the Omaha Contract Compliance Program.
As part of the bid documents,each bidder files contract employment reports that confirms:
(a) That the contractor has notified community organizations that they have employment opportunities available and
shall maintain records or any responses
(b) That the contractor maintains a file of names and addresses of each PC worker referred and what action taken in
respect to these referred workers,and if the worker was not employed,the reasons therefore. If such worker was not
sent to the union hiring hall for referral or if such worker was not employed by the contractor,the contractor's file
shall document this and the reasons therefore.
(c) Contractors will contact the contract compliance officer when the union or unions that the contractor has a collective
bargaining agreement have not referred a minority worker sent by the contractor or if there is information that the
union referral process has impeded his goal.
(d) That the contractor has solicited bids for subcontractors from PC subcontractors engaged in trades covered by their
regulations, including circulation to minority associations.
(e) Contractor certifies that all employees directly involved with the contract will be given a discrimination prevention
presentation approved by HR in one of the following:
a. Contractor has a Bureau of Apprenticeship(BAT)approved apprentice program
b. The company EEOC officer has attended a City of Omaha HRD course and then teaches all employees
involved with the contract
c. All employees involved with the contract who have a direct contract with the public attend a discrimination
presentation course presented by HR
(f) If a complaint is filed against the contractor and found to be valid by HR,all employees involved in the complaint
will attend a HR discrimination course before the company can be awarded future contracts and/or received final
payment for the current contract.
10-200 Award of City contracts to PBEs, and ICEs,and DBEs.
(a) Commencing on 1/1/2001,the City shall make a good faith effort feasible to award supply, service and construction
contracts in amounts in no less as determined by the Finance Director by 12/31 of the prior year,to proportionate to
the percentage the PBE bears to the total business in the proposed contract industry. These goals shall apply to the
dollar volume of those contracts.
(b) Commencing on 1/1/2001,the City shall make a good faith effort feasible to award supply, service, and construction
contracts to DBEs in amounts no less than 10%of dollar volume of contracts awarded by the City.
(c) Exclusions to these percentages are contracts awarded to public utilities and other governmental units. Contracts
awarded in amounts of$1,000.00 or less shall be specifically excluded from the total contracts awarded but not from
the total volume of contracts awarded.
3 of 3
c-isA r` CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on December 26, 2001 for the purchase of 350
Microsoft Backoffice Core CAL (Client Access Licenses) for the Omaha Public Library System;
and,
WHEREAS, Midland Computer submitted a bid in the amount of$24,850.00 for
the specified network software licenses; and,
WHEREAS, the bid of Midland Computer is the lowest and best bid meeting
specifications; and,
WHEREAS, Midland Computer has on file a current Annual Contract
Compliance Report Form (CC-1), and as is City policy, the Human Relations Director will
review the Contractor for compliance with the Contract Compliance Ordinance; and,
WHEREAS, it would be in best interest of the residents of the City of Omaha that
this bid be approved; and,
WHEREAS, the funds for this purchase come from the 2001 Library Non
Personal 001, Agency 160, Organization 1604.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the bid of Midland Computer as recommended by the Mayor, for the
purchase of 350 Microsoft Backoffice Core CAL (Client Access Licenses) per specifications in
the amount of$24,850.00 is approved.
BE IT FURTHER RESOLVED:
THAT, the funds for this purchase will be paid from the 2001 Library Non
Personal 001, Agency 160, Organization 1604. .
P:\LIB\2.634sap.doc PPROVED A S TO FORM:
lD' .
1 � - 3-oz-
E' TY Y ATTORNEY DATE
.ell
10
By
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- , •. icilmember
k
Adopted b j ?'—
City Clerk
7/
Approved.. ...... .. ..'p
Mayor
NO. .... 9/
-" Resolution by
Res. that the bid of Midland Computer as d-diuty
recommended by the Mayor, for the purchase
of 350 Microsoft Backoffice Core CAL
(Client Access Licenses) per specifications in
the amount of $24,850.00 is approved. That
the funds for this purchase will be paid from kr'
the 2001 Library Non Personal 001, Agency °,
160, Organization 1604.
P:\L.IB\2634sap.doc
Presented to City Council
FEB 5, 2002
Adopted r c
6&u3ter grown
City Clerk