RES 2022-0694 - Payment to Bibliotheca LLC for RFID System - 2022 ' ] City Clerk Office Use Only:
RESOLUTION NO.2D2i - /
-o Publication Date (if ppli able):
Agenda Date: 022
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Department {�-
Submitter: £ / M C/C/1Q
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, Section 5.16 of the Home Rule Charter of the City of Omaha, 1956, provides that
competitive bidding shall not be required in purchasing unique or non-competitive articles or services, and the
City Council may authorize the Purchasing Division to issue a purchase order for these purchases by
Resolution; and,
WHEREAS, Bibliotheca, LLC is a firm which provides unique or non-competitive articles or
services; and,
WHEREAS, Omaha Public Library desires to purchase such articles or services from
Bibliotheca, LLC in an amount not to exceed $70,206.00 for the annual support and maintenance of the radio
frequency identification (RFID) system for a one (1)-year term beginning September 4, 2022 and ending on
September 3, 2023; and,
WHEREAS, the Mayor of the City of Omaha has recommended the authorization of this
payment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
THAT, as recommended by the Mayor, in accordance with Section 5.16 of the Home Rule
Charter of the City of Omaha, 1956, Omaha Public Library is hereby authorized to purchase unique or non-
competitive articles or services from Bibliotheca, LLC in an amount not to exceed $70,206.00 for the annual
support and maintenance of the radio frequency identification (RFID) system for a one (1)-year term
beginning September 4, 2022 and ending on September 3, 2023; and,
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay $70,206.00 for the cost of purchases from
the 2022 General Fund 11111, Organization 117017.
1329j1g APPROVED AS TO
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� DEP Y CITY ATTORNEY DA
Adopted: JUL 19 ZOZZ1
•
Attest: —
City Clerk
Approved:
Mayor
Quote Date: 5/11/2022 ■ l biblioLhecd
Quote Number: QUO-169780-N1K7 �J �J
transforming libraries
Service & Maintenance/Extended Warranty Quote
Invoice To: System Main Location:
Omaha Public Library(NE) -Main Omaha Public Library(NE) -Main-W.Dale Clark
Jason Goossen Library
Jason Goossen
215 South 15th St.
Omaha NE 68102 215 South 15th St.
US Omaha NE 68102
US
jgoossen@omahalibrary.org
Tel: 402.444.4831
Contract Number:US--140500-F6M4
Term:9/4/2022-9/3/2023
Renewal
Item ID Item Type Quantity Sale Price(USD) Sub Total
SUP000002-000-US ANNUAL SUPPORT&MAINTENANCE 1.000 $70,206.00 $70,206.00
Contract Term:Sep 04,2022-Sep 03,2023
Total $70,206.00
(Less Sales Tax):
bibliotheca Contact:
Contract Team
Service-renewals-us@bibliotheca.com
Tel: 800-328-0067
Terms & Conditions:
Service and Maintenance prices exclude any applicable sales tax.If tax-exempt,a copy of Tax Exemption Certificate is required with Purchase
Order for all tax-exempt customers.
Terms are NET 30 Days from Date of Invoice.
Quotes are good for 180 days.
Bibliotheca,LLC
3169 Holcomb Bridge Rd.,Ste.200 Telephone-800-328-0067
Norcross,GA 30071,USA www.bibliotheca.com
Page 1 of 4
Quote Date: 5/11/2022 ill bibliotheca
Quote Number: QUO-169780-N1K7
transforming libraries
Service & Maintenance/Extended Warranty Quote
Location Asset Name Serial# Start Date End Date Price
Omaha Public Library, Bess Johnson selfCheck 500 full height kiosk B14575 9/4/2022 9/3/2023 $1,299.00
Elkhorn
Omaha Public Library,Millard selfCheck 500 full height kiosk B14576 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,Willa Cather selfCheck 500 full height kiosk B14993 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,Millard selfCheck 500 full height kiosk B14571 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,Milton R.Abrahams selfCheck 500 full height kiosk B15142 ' 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,South Omaha selfCheck 500D desktop kiosk B14566 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,W.Clarke Swanson selfCheck 500D desktop kiosk B14573 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,W.Clarke Swanson selfCheck 500D desktop kiosk B14564 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,W.Dale Clark selfCheck 500D desktop kiosk B14565 9/4/2022 9/3/2023 $1,299.00
r
Omaha Public Library,W.Dale Clark RFID gate Direct mount,4 aisle 5916164 9/4/2022 9/3/2023 $2,849.00
Omaha Public Library,W.Dale Clark RFID gate Direct mount,4 aisle 5916165 9/4/2022 9/3/2023 $2,849.00
Omaha Public Library,Charles B. selfCheck 500D desktop kiosk 814980 9/4/2022 9/3/2023 $1,299.00
Washington
Omaha Public Library,W.Dale Clark selfCheck 500D desktop kiosk B15141 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library(NE) -Main RFID gate Direct mount,4 aisle TEMPSN0641 1 9/4/2022 9/3/2023 $2,849.00
Omaha Public Library(NE) -Main RFID gate Direct mount,4 aisle TEMPSN06412 9/4/2022 9/3/2023 $2,849.00
Omaha Public Library(NE) -Main staffConnectTM gate Individual License 9/4/2022 9/3/2023 $99.00
License (Year 1)
Omaha Public Library(NE) -Main staffConnectlM gate Individual License 9/4/2022 9/3/2023 $99.00
License (Year 1)
Omaha Public Library(NE) -Main staffConnectTM gate Individual License 9/4/2022 9/3/2023 $99.00
License (Year 1)
Omaha Public Library(NE) -Main staffConnectTM gate Individual License 9/4/2022 ' 9/3/2023 $99.00
License(Year 1)
Omaha Public Library(NE) -Main staffConnectTM gate Individual License • 9/4/2022 9/3/2023 $99.00
License(Year 1)
Omaha Public Library(NE) -Main staffConnectTM gate Individual License 9/4/2022 9/3/2023 , $99.00
License(Year 1) I
Omaha Public Library(NE) -Main staffConnectTM gate Individual License 9/4/2022 9/3/2023 $99.00
License(Year 1)
Omaha Public Library(NE) -Main staffConnectTM gate Individual License 9/4/2022 9/3/2023 $99.00
License (Year 1)
Omaha Public Library,Benson RFID gate premium Direct Mount, 1 6118329 9/4/2022 9/3/2023 r $1,949.00
aisle
Omaha Public Library,Saddlebrook RFID gate premium Direct Mount, 1 5903275 9/4/2022 9/3/2023 $1,949.00
aisle
Omaha Public Library,W.Clarke Swanson RFID gate premium Direct Mount, 1 6118330 9/4/2022 9/3/2023 $1,949.00
aisle
Omaha Public Library,Charles B. RFID gate premium Direct Mount, 1 6118327 9/4/2022 9/3/2023 l $1,949.00
Washington aisle
Omaha Public Library,Charles B. REID gate premium Direct Mount, 1 6118328 9/4/2022 9/3/2023 $1,949.00
Washington aisle
Omaha Public Library(NE)-Main libraryConnect Annual Subscription Subscription • 9/4/2022 9/3/2023 $7,499.00
(35 Devices)
t—
Omaha Public Library,Milton R.Abrahams RFID gate premium Direct Mount,2 6199432 9/4/2022 9/3/2023 $2,399.00
aisle
Omaha Public Library,South Omaha RFID gate Direct Mount,2 aisle 5916163 9/4/2022 9/3/2023 $1,949.00
Omaha Public Library,Millard RFID gate Direct Mount,4 aisle 5916166 9/4/2022 9/3/2023 ^ $2,849.00
Omaha Public Library(NE) -Main quickConnect selfCheck NoveList Subscription 9/4/2022 . 9/3/2023 ' $4,999.00
(Enterprise 10+)
Omaha Public Library,Milton R.Abrahams selfCheck 500 full height kiosk B14992 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,Benson selfCheck 500 full height kiosk B15139 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,Bess Johnson selfCheck 500 full height kiosk B14557 9/4/2022 9/3/2023 $1,299.00
Elkhorn
Omaha Public Library,Saddlebrook selfCheck 500D desktop kiosk B14547 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,Saddlebrook selfCheck 500D desktop kiosk B14549 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,Milton R.Abrahams selfCheck 500D desktop kiosk B14550 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library, Florence selfCheck 500D desktop kiosk B14981 9/4/2022 9/3/2023 $1,299.00
Bibliotheca,LLC
3169 Holcomb Bridge Rd.,Ste.200 Telephone-800-328-0067
Norcross,GA 30071,USA www.bibliotheca.com
Page 2 of 4
Quote Date: 5/11/2022 ill bibliotheca
Quote Number: QUO-169780-N1K7
transforming libraries
Service & Maintenance/Extended Warranty Quote
Omaha Public Library, Millard selfCheck 500D desktop kiosk B14548 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library, Millard selfCheck 500D desktop kiosk B14997 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,AV Sorensen selfCheck 500D desktop kiosk B15145 9/4/2022 9/3/2023 $1,299.00
Omaha Public Library,South Omaha selfCheck 500D desktop kiosk B14991 9/4/2022 9/3/2023 $1,299.00
Bibliotheca,LLC
3169 Holcomb Bridge Rd.,Ste.200 Telephone-800-328-0067
Norcross,GA 30071,USA www.bibliotheca.com
Page 3 of 4
Quote Date: 5/11/2022 ill bibliotheco
Quote Number: QUO-169780-N 1 K7
transforming libraries
Service & Maintenance/Extended Warranty Quote
Terms & Conditions Continued:
WHAT IS COVERED:
Hardware:In consideration of payment of the agreement price,Bibliotheca will furnish labor and replacement parts necessary to maintain the Equipment specified
in this agreement in proper operating condition during the term of this agreement,provided that the Equipment is installed by an authorized Bibliotheca Service
Provider and used as directed.This Service Agreement covers Equipment failure during normal usage.Bibliotheca agrees to provide:
• On-site remedial maintenance during On-Site Coverage Hours(except for depot repair agreements)When Bibliotheca is notified that the Equipment is not
in good working order.Bibliotheca will provide a toll-free telephone number for Customer to place,and Bibliotheca will receive,Equipment maintenance
service calls twenty-four(24)hours per day,seven(7)days per Week.
• All labor,service parts and Equipment modifications Bibliotheca deems necessary to maintain the Equipment in good working order.All service parts will
be furnished on an exchange basis and will be new parts or parts of equal quality.For certain Equipment,Bibliotheca reserves the right to replace the
entire unit with new equipment or equipment of equal quality when Bibliotheca determines that replacement is more economical than on-site repair.All
Equipment and service parts removed for replacement become the property of Bibliotheca.
Software:In consideration of payment of the agreement price,Bibliotheca will furnish over-the-phone software support and remote troubleshooting of the Bibliotheca
Software specified in this agreement as well as updates necessary to maintain the Bibliotheca Software specified in this agreement in proper operating condition
during the term of this agreement,provided that the Bibliotheca Software is installed and used as directed.Bibliotheca agrees to provide:
• All software configuration modifications Bibliotheca deems necessary to maintain the Bibliotheca Software in good working order
• Bibliotheca Software updates
• Internet Filter list updates(as applicable)
• A toll-free telephone number for Customer to place and Bibliotheca to receive software support calls.Over-the-phone software support calls may be
placed twenty-four(24)hours per day,seven(7)days per week.Calls will be addressed during Bibliotheca Software Support Coverage Hours in the order
they were received.
WHAT IS NOT COVERED:The basic maintenance fee does not include and Bibliotheca is not obligated to provide or perform repair of damage or increase in service
time caused by(i)failure of Customer to provide continually a proper operating environment and supply of power as prescribed by the Equipment manufacturer;(ii)
accident;(iii)Acts of God,including but not limited to fire,flood,water,wind and lightning;(iv)neglect,abuse or misuse;(v)failure of Customer to follow Bibliotheca's
published operating instructions;(vi)modification,service or repair of the Equipment by other than Bibliotheca authorized personnel;(vii)use of Equipment for
purposes other than for which designed;(viii)painting or refinishing the equipment;(ix)relocation of the equipment;(x)replacement of broken or damaged
cabinetry;to include items such as lattices,base covers,book check covers,etc.;(xi)electrical work external to the Equipment;(xii)cosmetic restoration(e.g.,filling
of holes in floor or walls,plugging or wire run openings,removal of tape residue,etc.)after removal or relocation of equipment for any reason;(xiii)restoration of
Equipment performance when it has been degraded by placement of unauthorized interference sources within the affected range of said equipment;(xiv)service
requests related to use of markers(strips)other than those manufactured by Bibliotheca or its authorized distributor(s),(xv)modification,or repair of the Bibliotheca
Software by other than Bibliotheca authorized personnel;(xvi)use of the Bibliotheca Software for purposes other than for which designed;(xvii)virus/hacker activity;
(xviii)Non-Bibliotheca Software related updates and upgrades including,but not limited to,Operation System,Anti-Virus,Intrusion Detection.(xix)labor or materials
associated with consumables such as receipt printer paper,separator jaws,patron counter batteries,and similar items.
RENEWAL:This agreement is NOT automatically renewable.If a renewal agreement is offered by Bibliotheca,the agreement price quoted will reflect the age of the
product and the service costs at the time of renewal.
ENTIRE AGREEMENT:This instrument sets forth the entire agreement between the parties,and no representation,promise or condition not contained herein shall
modify these terms whether made prior to or subsequent to the execution of this agreement.
Submit Purchase Order by fax to 1-877-689-2269 or by email to service-renewals-us@bibliotheca.com.
Accepted By:
Accepted Date:
Customer Purchase Order Number:
Bibliotheca,LLC
3169 Holcomb Bridge Rd.,Ste.200 Telephone-800-328-0067
Norcross,GA 30071,USA www.bibliotheca.com
Page 4 of 4