ORD 42969 - Bid Award to General Fire & Safety for fire alarm testing services for PW Facilities Management ORDINANCE NO. LI 2.11.0
AN ORDINANCE to accept the bid from General Fire & Safety for fire alarm system testing
services for Facilities Management, in the amount of $42,450.00 per year, for a period of
one (1) year, with sole option by the City to extend the price agreement for up to five (5)
additional one-year periods; providing for the payments from appropriations of more than
one year in accordance with Section 5.17 of the Home Rule Charter of 1956 as amended;
to provide for payments from a specific account; and to provide an effective date hereof.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That the bid from General Fire & Safety for fire alarm system testing
services, for a one (1) year term, with the sole option by the City to extend the price agreement
for up to five (5) additional one-year terms, is hereby accepted.
Section 2. The payments for these services shall be made from appropriations of
more than one year in accord with Section 5.17 of the Home Rule Charter of the City of Omaha
of 1956, as amended.
Section 3. That the Finance Department is authorized to pay the cost of fire alarm
system testing services according to actual usage, not to exceed $42,450.00, General Fund
11111, Contract Administration Organization 116261.
Section 4. That the City of Omaha Purchasing Agent is authorized to issue a purchase
order for fire alarm system testing services.
ORDINANCE NO. 42,quc1
PAGE TWO
Section 5. That this Ordinance, being administrative in nature, shall take effect and be in
full force upon date of its passage.
INTRODUCED BY COUNCILMEMBER
Ape, Oin-A
APPROVED BY:
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MAYOR OF THE CITY OF OMAHA DATE
PASSED `UnC_ 2022
ATTEST:
7- azz_
CITY CLERK OF T CITY OF OMAHA DATE
APPROVED AS TO FORM:
. 7/2sl/olz�
DEPUTY CITY ATTORNEY DATE
001 7cvr
BID BOND: 5.00% CB
Douglas County Purchasing
TABULATION OF BIDS ON: CITY OF OMAHA
Fire Alarm System Testing Associated Fire Protection General Fire & Safety
Date of Opening Department
Wednesday, April 20, 2022 FACILITIES MANAGEMENT
Quantity DESCRIPTION Unit Extended Unit Extended
Price Price B Price Price C
TOTAL BID: $88,552.00 $42,450.00
Bid Bond Received: YES YES
Terms:
Delivery:
1 of 1
CB
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
BID ON: CITY OF OMAHA Fire Alarm System Testing
RETURN BIDS TO: Published: April 6,2022
CITY CLERK Page 1
1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF 5%
LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE.
Omaha,NE 68183 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CT on Wednesday,April 20,2022
IMPORTANT
1. Bid must be in the office of the CITY CLERK,1819 Farnam Street LC-1, 4 Right is reserved to accept or reject any or all bids In their entirety and the bidders shall
Omaha-Douglas Civic Center,Omaha,NE 68183 have the right to appeal any decision to the Omaha City Council and/or the Douglas County
by the opening date and time Indicated in a sealed envelope marked: Board of Commissions.
BID ON:CITY OF OMAHA Fire Alarm System Testing 5 When submitting bid on Items listed,bidder may on a separate sheet,make
2. As evidence of good faith a bid bond or certified check must be submitted with bid. suggestions covering reduction in costs wherever this Is possible through
Bid bond or certified check shall be made payable to'City of Omaha' redesign,change of material or utilization of standard items or quantity change.
FAILURE TO DO SO IS CAUSE FOR REJECTION, 6 Bid tabulation are available on the Douglas County Purchasing website:
3 The City of Omaha and Douglas County are tax exempt Tax exempt certificates www.douglascountypurchasing.org. DO NOT CALL FOR THIS INFORMATION.
will be provided upon request
Bid your lowest price,best delivery and terms,F.O.B.delivery point on tFe item(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Fire Alarm System Testing
as per the attached specifications.
Bidders must input bid prices into Attachment 1 and include
a hard copy with their submitted bid.
TOTAL BID: $42.450.00
(5%Bid Bond is to be based
There will be a pre-bid meeting on Monday,April 11,2022, at 9:00 upon this amount,if
am in the conference room located at 1523 S 24th Street, Omaha, $20,000.00 or more)
NE 68108.
Questions regarding this bid should be sent via email to bidquestions@douglascounty-ne.gov. Vendor must include the bid title
in the subject line.
The deadline to submit questions on this bid is 11:00 a.m. on the Thursday before the bid opening date. Answers to questions
will be posted via an addendum no later than the Friday before bid opening at www.douglascountypurchasing.org.
(PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms 0 %Net 30 Firm:General Fire &Safety Incorporated In:1964
Delivery(or completion) Name:Sean Albrecht Signature: 3a.44y, 6taa t
1 calendar days following awar Title:Director of Account Management Phone:402-556-6100 Fax: Type text here
Address:13002 I Street
Street/P.O.Box City Omaha State Nebraska Zip 68137
Email Address: seana@gfsomaha.com
DOUGLAS COUNTY REQUEST FOR BID
Fire Alarm System Testing
NOT AN ORDER Page 2
BID CLAUSES -TERMS AND CONDITIONS
Requirement for Bid Bond: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on
the current edition of Circular 570 of the United States Department of the Treasury. A certified check,an official bank check, or
cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha,or lawful
money of the United States,or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements.
LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE
CAUSE FOR REJECTION OF BID. If a bidder submits more than one bid,only one bid bond is required; however,the 5%bid bond
must be calculated using the highest bid amount of all submitted bids.
Conflict of Interest: Pursuant to all state and local rules,CONTRACTOR assures the City of Omaha(CITY)that no elected Official
or any officer or CITY employee shall have a financial interest,direct or indirect,in any CITY agreement. In the performance of this
agreement, CONTRACTOR will avoid all conflicts of interests or appearances of conflict of interest. CONTRACTOR will report any
conflict of interest immediately to the CITY. CONTRACTOR did not and will not provide any money or other benefit of any kind to
any CITY employee in the procuring of,facilitation of,and execution of or during the duration of this Agreement.
Communication with Staff: From the date this bid is issued until a contract is awarded, communication regarding this solicitation
between potential vendors and individuals employed by the City of Omaha. Only written communication via email to
bidquestions@douglascounty-ne.gov is permitted. Once an award is made the vendor will be permitted to speak with person(s)
participating in contract negotiations. Violation of these conditions may be considered sufficient cause to reject a vendor's
bid and/or selection irrespective of any other condition. The following exceptions to these restrictions are permitted: (1)
Contacts made pursuant to any pre-existing contracts or obligations; (2)City staff and/or vendor staff present at a Pre-Proposal
Conference, if scheduled,when recognized by the City as staff facilitating the meeting for the purpose of addressing questions;and
(3) Presentations, key personnel interviews,clarification sessions or discussions to finalize a contract,as requested by the City of
Omaha.
Unavailability of Funding: Due to possible future reductions including but not limited the City of Omaha(CITY), State and/or
Federal appropriations,the CITY cannot guarantee the continued availability of funding for this Agreement, notwithstanding the
consideration stated in this Agreement. In the event funds to finance this Agreement become unavailable either in full or in part due
to such reduction in appropriations,the CITY may terminate the Agreement or reduce the consideration upon notice in writing to
Contractor. The notice shall be delivered by certified mail, return receipt requested,or in person with proof of delivery. The CITY
shall be the final authority as to the availability of funds. The effective date of such Agreement termination or reduction in
consideration shall be specified in the notice as the date of service of the notice or the actual effective date of the CITY, State
and/or Federal funding reduction,whichever is later. Provided, that reduction shall not apply to payments made for services
satisfactorily completed prior to the effective date. In the event of a reduction of consideration,Contractor may cancel this
Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to CITY.
Assignment and Delegation: This Agreement is exclusive to the Parties and rights may not,be assigned nor duties delegated by
either Party except on prior written consent of the other. Any attempted assignment or delegation without such approval shall be
void and shall constitute a material breach of contract. Any and all additional fees,charges,costs or expenses,which result from an
approved assignment or delegation, shall be paid by the assigning/delegating Party.
Termination: The City of Omaha may terminate the awarded contract at any time if the vendor fails to carry out the terms or fails to
make substantial progress toward the fulfillment of the contract obligations. In such event,the City shall provide the vendor with
thirty(30)days written notice of conditions which endanger contract performance. If after such notice the vendor fails to remedy
these conditions,the City may send a certified letter to the vendor for immediate cancellation of the contract. In such event,the City
would receive a pro-rated portion of the value of the performance bond depending on the value of the remaining portion of the
contract. The City will give the vendor sixty(60)days'notice of termination of contract if appropriations cease.The City of Omaha
may also terminate the agreement for any reason upon 30 days'notice.
Payment Terms: Net 30 payment terms shall apply to all invoices billed to the City of Omaha. Payment of invoice amount will occur
within 30 days following receipt of invoice or receipt of goods/services,whichever is later.
Drug Free Policy: CONTRACTOR assures the City of Omaha that CONTRACTOR has established and maintains a drug free
workplace policy.
SIGN ALL COPIES Firm General Fire&Safety
By c�Oo.N-.cQ�2c
Title Director of Account Management
CONTINUATION SHEET
DOUGLAS COUNTY REQUEST FOR BID
Fire Alarm System Testing
NOT AN ORDER Page 3
BID CLAUSES -TERMS AND CONDITIONS
FEDERAL DEBARMENT OR SUSPENSION
Has bidder or its principals been debarred or suspended from Federal contracts'?
YES X NO (failure to provide a response may be cause for rejection of bid)
Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation in
Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this agreement
becomes debarred or suspended such Party shall notify the City of Omaha immediately.
Form CC-1: All bidders awarded a City contract in the amount of$10,000 or more must comply with the Contract Compliance
Ordinance by having a current Contract Compliance Report(Form CC-1)on file with the Human Rights&Relations Department.
This report shall be in effect for 24 months from the date received by the Human Rights&Relations Department. Any questions
regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444-
5055. Bidders are encouraged to use the following webllnk to determine if they have a current Form CC-1 on file
(search by company name): https:/lhumanrlghts.cltyofomaha.org/cc-1-search
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb.Rev. Stat.§48-1122,
the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee,or applicant for
employment to be employed in the performance of this Agreement,with respect to hire,tenure,terms,conditions,or privileges of
employment because of the race, color, religion,sex, disability, or national origin of the employee or applicant.
Non-Discrimination: Both Parties agree that in accordance with 42 USCS 12101 et seq.,the Nebraska Fair Employment
Practice Act-Neb.Rev.Stat.§48-1122,and Omaha Municipal code 13-89,they will not discriminate against any employee or
applicant for employment,to be employed in the performance of this Agreement,with respect to hire,tenure,terms,conditions, or
privileges of employment because of the age, race,color, religion,sex,disability,or national origin of the employee or applicant.
None of the Parties shall,in the performance of this Agreement,discriminate or permit discrimination in violation of federal or
state laws or local ordinances.
E-Verlfy: New Employee Work Eligibility Status(Neb.Rev.Stat.§4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility
status of new employees physically performing services within the state of Nebraska. A federal immigration verification system
means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant
Responsibility Act of 1996, 8 U.S.C. 1324a,known as the E-Verify Program,or an equivalent federal program designated by the
United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly
hired employee. If the Contractor is an individual or sole proprietorship,the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form,available on the Department of Administrative
Services website at www.das.state.ne.us.
2. If the Contractor indicates on such attestation form that he or she is a qualified alien,the Contractor agrees to provide the US
Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States
using the Systematic Alien Verification for Entitlements(SAVE)Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be
disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb.Rev.Stat.§4-108.
Joint Governmental Purchases:The City of Omaha has been authorized to join with other public corporations or units of
government within the State of Nebraska in the cooperative procurement of materials,equipment,work, or services. With the
consent of the successful bidder the City may use the public competitive bid secured herein for the procurement of future
materials,equipment,work,or services under the same terms, conditions, and prices offered by the bidder herein. Bidders are
requested to indicate below if they are willing to extend the pricing,terms,and conditions of this bid to other City of Omaha
departments, Douglas County departments,or other government agencies, if the bidder is the successful bidder. If the
successful bidder replies Yes to this provision,other City of Omaha departments,Douglas County departments, and other
government agencies may enter into a contract with the successful bidder for the purchase of the goods and/or services
described herein based on the terms,conditions,and prices offered by the successful bidder to the City of Omaha.
X YES NO
SIGN ALL COPIES Firm General Fire&Safety
By 5'oa,o.-4&taci
Title Director of Account Management
CONTINUATION SHEET
Type text here
DOUGLAS COUNTY REQUEST FOR BID
Fire Alarm System Testing
NOT AN ORDER Page 4
BID CLAUSES-TERMS AND CONDITIONS
INSURANCE: Each bidder must provide a Certificate of Insurance with their bid documents which details their current
levels of coverage.
FOLLOWING AWARD OF CONTRACT:The awarded contractor shall provide a Certificate of Insurance with coverage levels that
meet or exceed the levels stated in the bid specifications and must name the CITY OF OMAHA as an additional insured for the
term of the agreement. Certificates of Insurance are required before service begins.
INDEPENDENT VENDOR: Both parties understand and agree that(vendor)is an independent vendor under the provisions of
this Agreement and not employed by or otherwise affiliated with Douglas County(COUNTY)or the City of Omaha(CITY).
Employees of vendor(if any)are not employees of COUNTY/CITY. Each Party shall pay all wages,salaries and other amounts
due its employees and shall be responsible for all reports,obligations, and payments pertaining to social security taxation, income
tax withholding,workers'compensation,unemployment compensation,group insurance coverage, collective bargaining
agreements or any other such similar matters. Both parties understand and agree that vendor is solely responsible for acquiring
and maintaining,for the term of this Agreement, adequate general and special liability insurance, including but not limited to
workers'compensation insurance, sufficient to protect vendor's ability to complete performance under this Agreement. Neither
Party shall have any authority to bind the other by or with any contract or agreement,nor to impose any liability upon the other.All
acts and contracts of-each shall be in its own name and not in the name of the other.
EXTRAORDINARY EVENTS: In the event of a pandemic, natural disaster,terroristic attack, or closure of a facility due to
construction, remodeling or sale or any other extraordinary event which results in one, some or all of the listed facilities in this
Agreement being closed for two weeks or more,the City may discontinue services upon immediate notice.
Liquidated damages shall be assessed at a rate of 1%of the total purchase order amount per calendar day that satisfactory
performance is not fully complete. Satisfactory performance shall occur on or before the date agreed to at the time of the bid or
purchase award between the City and the awarded bidder. Satisfactory performance shall also be deemed to include product or
purchase compliance with all specifications set forth in the bid award. The amount of liquidated damages shall be deducted from
any monies due the awarded bidder by the City. If applicable,when the monies due to the awarded bidder are not sufficient to
satisfy the City's liquidated damages,the awarded bidder shall submit payment to the City the amount to satisfy any outstanding
liquidated damages owed within 10 days of the date of non-performance.
The City may,at its sole discretion, allow"excusable delays"when assessing if liquidated damages are applicable. An excusable
delay is defined as a delay that causes disruption to the installation schedule but which is beyond the awarded bidder's control.
Excusable delay may include delays caused by weather,strikes,or natural disasters. Any determination of excusable delay by
the City shall be limited in time and scope and shall not be a guarantee or promise of future determinations of excusable delay by
the City.
Unit Pricing: If unit pricing is requested but a bidder only provides a total price(extension),then it may be cause for rejection of
the bid. In the event of a calculating error, unit price(s)in the submitted bid document prevails. Bidder shall not be allowed to
change their unit price(s)due to a calculating error.
Quantities are estimated. Depending on bid pricing and budget,the City may purchase more or less than the quantities listed.
CONSUMER PRICE INDEX CLAUSE: Following the initial contract term, the awarded bidder may propose price
increases for any contract extensions offered by the City. Price increases must be requested 30 days prior to
proposed increase and must be justified with documentation (e.g. reports, manufacturer statements, invoices, etc.).
Proposed price increases will be reviewed by the City,who at their sole discretion will either approve or reject the
proposed increase.
SIGN ALL COPIES Firm General Fire&Safety
By3 462,2C_%Lt--
Title Director of Account Management
CONTINUATION SHEET
Responsible Contractor Compliance Form
RC-1
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1. Regulation: 0i1'tn FtSt-'
A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require:
1.That all contractors who submit a bid to City of Omaha shall designate a representative who on
behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form
(RC-1). An incomplete or unsigned RC-1 form will make your bid null and void.
2. Filing this Report(please initial in the boxes below):
Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully
STA authorized to perform employment in the United States and that the Contractor and all sub-
contractors shall use E-Verify to determine work eligibility.
STA Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of
Employee law(Neb.Rev.Stat.Section 48-2901 et seq.).
STA Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards
Law(Neb.Rev.Stat.Section 73-104 et seq.).
STA Contractor has not been convicted of any tax violations(local,State and Federal)within the last
three years from the date this bid is submitted.
Contractor has not,upon final determination by the Occupational Safety and Health
STA Administration,been convicted of a criminal,repeat,or willful violation of the Occupational
Safety and Health Act(OSHA)or been convicted of 3 (three)separate"serious"OSHA violations
within the past three(3)years.
STA Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project
comply with the provisions of the Responsible Contractor Compliance Form RC-1.
2a i-,4Qee2a,it- 04.19.2022
Signature Date
By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false
information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub-
contractors can be subject to immediate disqualification and prohibited from any future City of Omaha
contract for a period of 10 years.
EMPLOYEE CLASSIFICATION ACT:
Each contractor who performs construction or delivery service pursuant to this contract shall
submit with their bid submission an affidavit attesting that (1) each individual performing
services for such contractor is properly classified under the Nebraska Employee Classification
Act, 2010 LB 563 ("the Act"); (2) such contractor has completed a Federal I-9 Immigration form
and has such form on file for each employee performing services; (3) such contractor has
complied with Neb. Rev. Stat. Section 4-114 (Federal Immigration Verification System--E-
Verify); (4) such contractor has no reasonable basis to believe that any individual performing
services for such contractor is an undocumented worker; and (5) as of the time of the contract,
such contractor is not barred from contracting with the state or any political subdivision pursuant
to the Act. The contractor shall follow the provisions of the Act. A violation of the Act by a
contractor is grounds for rescission of the contract by City of Omaha/Douglas County.
CONTRACTOR shall follow the provisions of the Employee Classification Act (Act). A
violation of the Act will be a material breach and, in addition to any other remedies, be grounds
for immediate contract rescission. If CONTRACTOR is performing construction or providing
delivery service, CONTRACTOR shall submit an affidavit that complies with the
Act. CONTRACTOR will also ensure that all subcontractors performing services for Contractor
will also complete affidavits that comply with the Act. Contractor may submit the affidavit(s)
with their bid submission. In all circumstances, Contractor shall provide the affidavits
before work or services are undertaken pursuant to this Agreement.
Following award, if CONTRACTOR changes or adds additional subcontractors,
CONTRACTOR shall ensure that the subcontractor provides an Employee Classification Act
affidavit to Douglas County Purchasing Department before that subcontractor begins work or
services.
All Employee Classification Act affidavits shall be sent to: Douglas County Purchasing Agent,
1819 Farnam Street, Room 902, Omaha NE 68183.
FAIR LABOR STANDARDS:
CONTRACTOR agrees to maintain FAIR LABOR STANDARDS as defined in Neb. Rev Stat §
73-104. CONTRACTOR has filed with Douglas County (City/County Purchasing) a statement
that it is complying with and will continue to comply with, fair labor standards as provided in
Neb. Rev. Stat. §§73-102 & 73-104. In addition, CONTRACTOR assures County that it will
continue to comply with statutory fair labor standards throughout its performance under this
contract.
0
AFFIDAVIT FOR EMPLOYEE CLASSIFICATION ACT &FAIR LABOR
STANDARDS
1, Heath Koontz , being first duly sworn under oath, state and
depose as follows:
1. I am competent to testify to, and have personal knowledge of,the matters stated in
this affidavit.
2. I am (a contractor) or (the authorized agent of the contractor) for
General Fire and Safety Equipment Co.of Omaha Inc. Company, (hereinafter "Contractor"). I attest to the
following: (a) each individual performing services for Contractor is properly classified under
the Nebraska Employee Classification Act, ("the Act"), (b) Contractor has completed a federal I-
9 immigration form and has such form on file for each employee performing services, (c)
Contractor has complied with Neb. Rev. Stat. §4-114 (use of federal immigration verification
system), (d) Contractor has no reasonable basis to believe that any individual performing
services for Contractor is an undocumented worker, (e) as of the time of the contract, Contractor
is not barred from contracting with the state or any political subdivision pursuant to the Act, and
(f) Contractor is complying with and will continue to comply with, fair labor standards as
provided in Neb.Rev.Stat. §§73-102 & 73-104, as applicable and as amended hereinafter.
Contractor will also ensure that all subcontractors execute affidavits in compliance with the Act.
FURTHER AFFIANT SAYETH NAUGHT.
Affiantt(Contracto6
SUBSCRIBED AND SWORN TO before me this c> Lblay of AO t \ , 2
_7%,
GENERAL NOTARY State of Nebraska j�,j��ti1 /,C lu0/1 GI l�.HT
�' 'W a" ea My Coma. �eR;csNotary P( 1.0
blic
J
CITY OF OMAHA
PUBLIC WORKS DEPARTMENT
FACILITIES MANAGEMENT
SPECIFICATIONS FOR FIRE ALARM TESTING
SECTION 1- GENERAL REQUIREMENTS
1.1 SUMMARY OF WORK
A. The work covered by this specification consists of furnishing all labor, equipment,
supplies and materials to provide semi-annual and annual fire protection system
testing for the attached City of Omaha "Facilities List" including additional time for
service calls, as needed.
B. The City of Omaha recommends that all contractors visit each facility to
familiarize themselves with each fire protection system included in the bid
package.
C. It shall be the responsibility of the bidders to familiarize themselves with the
services to be performed and the environment in which the work is to be
performed prior to submitting a bid. Lack of knowledge concerning any or all
parts of the work shall not be considered after bid opening.
1.2 REPAIR LIMITATIONS
A. The contractor shall make any necessary repairs in order to leave the fire control
system in working order when finished. These repairs at each site shall not
exceed a total of$500.00, without prior authorization.
B. If repair costs will exceed $500.00 the contractor must call for authorization from
the city representative and may be required to submit a proposal. The proposal
will be reviewed by the city representative and the contractor may be given
verbal approval and/or notified in writing if approved.
1.3 CARRYING ON WORK
A. The Contractor may be required to start work immediately after notification to
proceed.
B. The City of Omaha will require the contractor to provide a schedule listing of all
upcoming inspections at least two (2) weeks prior to inspections.
C. The contractor will be responsible for submitting a report for each inspection
performed along with invoices associated with inspections. The report can be on
Page 1 of 7
the contractor's standard report form. Submit a report to FMD within 48 hours of
completion of the inspection along with the invoice for that inspection report.
D. Systems that have an automatic dialer for monitoring shall be tested. Such
testing shall include the following at a minimum:
1. Testing of dialer for operation of hardware.
2. Verification of receipt of signal at reporting station.
3. Confirmation of code readout at the reporting station.
Contractor shall submit written documentation certifying the completion of the
above procedure, along with detailed problem or other issue descriptions should
there be any non-operational components of the system. Submit a report to FMD
within 48 hours of completion of the testing.
E. The contractor will also be responsible for submitting a one-time detailed report
on each facility's fire alarm system. This report is to be done on each facility and
should include a detailed list of all specific components of each system by make,
model, and serial number. This can be developed once a contract has been
awarded.
•
F. Contractor will provide a report showing the completion list of all
inspections/service work performed on a bi-monthly basis. All sites will be
compiled into one master spreadsheet.
1.3 SAFETY
A. All work and materials shall be in accordance with local, state, and federal
building codes and local rules and regulations. Any known violations of codes
shall be reported to the City of Omaha representative.
1.4 RESPONSE
A. Contractor shall be available for emergency system repairs at all times.
Contractor shall provide regular business phone contact information (during
regular business hours) and an emergency phone contact for any issues which
develop after regular business hours. The contractor shall provide a response
time of two (2) hours maximum for emergency calls, measured from the time of
the first report to the contractor.
B. Informational requests shall be responded to within 24 hours of the request. Such
response shall either answer the informational request or provide information as
to the date when the request shall be answered.
C. When a request for a specific inspection is made, the Contractor shall respond by
email or fax confirming the request within 24 hours of such request.
Page 2 of 7
D. The contractor shall notify FMD when the work has been completed, and\submit
copies of any service notices or other pertinent paperwork related to the request
for service as well as the invoice at the same time as service/inspection reports.
1.5 PERFORMANCE REVIEW
A. The City of Omaha may review, at any time, the services provided and reports
submitted to verify that the service is, in fact, being properly and adequately
performed. Any lack of service, complaints, or deficiencies in the performance of
the contractor shall be submitted to the contractor in writing for correction.
B. Problems or deficiencies of significant importance or of a continual nature, or
failure of the contractor to correct deficiencies within 30 days shall constitute
cause for termination-of contract services, upon seven (7) days written notice.
1.6 PAY REQUEST
A. Payments due to the contractor shall be made once a month based on each job
being listed and invoiced. Reports should be submitted with each invoice.
Invoices for:
Police Facilities
Omaha Public Safety Training Facility
Library Facilities
Fire Facilities
Public Works Facilities
Parking Garages
Shall be sent to: Facilities Management, 1523 South 24th St. Omaha, NE 68108.
Email: Facilities.ManagementAcitvofomaha.orq
Invoices for:
Recreation Facilities
Parks & Pavilions_
Golf Facilities
Shall be sent to: Parks and Recreation, 1819 Farnam St., Suite 701, Omaha, NE
68183. Email: Brian.Hartlevacitvofomaha.orq,
1.7 CONTRACT TIME
A. The term of this contract shall be for a period of one (1) year. At the sole option
of the City of Omaha, this agreement and its provisions thereof may be extended
for up to five (5) one-year terms. Extensions of the contract shall be at the option
of the City of Omaha, exercised by the Director of Public Works or his designated
representative.
Page 3 of 7
B. At the end of each contract year, the contract maybe reviewed and the unit price
revised as appropriate for the next year, up to seventy-five (75) percent of the
difference between the US Labor Department's Consumer price index for all
urban consumers (CPI-U) for the Anniversary month of the contract and the initial
month of the current contact year. The revised price will be negotiated with the
contractor. Revised prices cannot exceed the limits calculated by the following
formulas.
The index obtained from the Region VII US Department of Labor, Bureau of Labor
Statistics, will be used in the formula below to the nearest cent.
CPI for the anniversary month — CPI for the last anniversary month=difference.
Difference x .75 = Adjusted Difference
Last years anniversary month CPI + adjusted difference =Adjusted CPI
Adjusted C.P.I. = PRF = Price Revision Factor
Last year's anniversary month CPI
PRF x (Original or adjusted Unit Price) = New unit price for next year's agreement
Escalator Clause for Anniversary Date Increase or Decrease will remain continuously in
effect during any contract extensions. The price revisions factor shall also be applied to
hourly rates for extra work or overtime services.
Contractor must notify the City of Omaha in writing and receive approval before
changing pricing.
1.8 INSURANCE
A. For City projects where the scope of work will be less than $200,000.00, the
following levels of insurance will be required: The successful contractor shall
provide a certificate of insurance indicating (1) adequate workers compensation;
(2) public liability in an amount not less than $250,000 for injuries including
accidental death to any person and subject to the same limit to each person in an
amount of not less than $500,000 where more than one person is involved in any
one accident; and (3) property damage insurance in an amount not less than
$500,000; and naming the City of Omaha an additional insured.
1.9 CONTRACT METHOD
A. The contractor is to prepare his bid on this contract based on all required annual
and semi-annual testing at each of the locations shown on the attached "Facility
List" for the entire year, plus 100 hours for regular service calls, 50 hours for after
hour service calls, and 20 hours for holiday service calls. See BASE BID
EXAMPLE (estimated Service Call Hours are being included only for bid
Page 4 of 7
calculations). Payment will be made on actual work expended in each category
throughout the year.
For example:
REGULAR SERVICE CALL AFTER HOURS SERVICE HOLIDAY SERVICE
7:00 AM -4:30 PM CALL CALL
4:30 PM—7:00 AM
1 MAN CREW 1 MAN CREW 1 MAN CREW
$ 40 /hr. $ 50 /hr. $ 60 /hr.
Semi-Annual Testing from Facilities list for the year $10,000
Annual Testing from Facilities list $10,000
Regular Service $40 x 100 estimated crew hours = $ 4,000
After Hours Service $50 x 50 estimated crew hours = $ 2,500
Holiday Service $60 x 20 estimated crew hours= $ 1,200
Total $27,700
EXAMPLE BASE BID $27,700
1.10 POINT OF CONTACT
A. Questions regarding this bid should be directed to bidquestions@douglascounty-
ne.gov.
B. During Contract Operations all questions pertaining to the fire alarm system
testing shall be directed to the city representative to be named after the contract
award.
C. If unable to complete all work at each facility upon the initial visit the contractor
must report job status to the city representative, the contact person listed above
and/or the facility manager on site; before leaving the facility.
SECTION 2 — FIRE ALARM TESTING
PART 1 - GENERAL
2.1 SUBMITTALS
A. Company profile including years of service with Fire Alarm Systems.
Page 5 of 7
B. Qualifications of key individuals.
C. Provide experience resumes for all personnel to be used under this contract.
D. References
E. Provide a cost breakdown for each facility for the annual and semi-annual
testing.
2.2 QUALITY ASSURANCE
A. Contractor must be certified to test, repair, and install fire alarm and sprinkler
systems.
B. Three (3) years' experience in fire alarm protection system testing shall be
required of all personnel on the job.
C. Must be certified to test backflow devices for the fire sprinkler system.
D. Services shall be provided by qualified and trained personnel.
E. Perform the semi-annual and an annual test of the fire alarm and sprinkler
system, in accordance with all city and state codes, contractor must also provide
and submit paperwork to the proper agencies after testing.
F. A background check will be completed by the Omaha Police Department on all
service employees for appropriate clearance to secure areas.
G. All materials and labor will have a one year warranty.
2.3 EQUIPMENT AND SUPPLIES
A. The successful bidder shall furnish all equipment and routine supplies necessary to
fulfill the requirements of this contract.
B. Contractor shall supply up to three (3) sprinkler heads and the required wrench for
the sprinkler head box at each facility. If more than three per year are required for
replacements and/or repairs, the City of Omaha will then pay materials cost only for
the replacement sprinkler head and/or wrench thereafter. If the contractor uses a
head for an emergency repair then they will note it on the invoice and a replacement
head will be returned to the box material charge only for the head.
Page6of7
PART 3—PRODUCTS
3.1 MANUFACTURERS
A. The contractor must be authorized to do work on the systems listed on the
facilities list.
3.2 MATERIALS
A. When making repairs, the repair materials shall be of like material of the existing
fire alarm system.
C. The successful contractor must have the equipment, materials, and personnel to
perform repairs.
D. Material prices will be paid on a cost plus 10%.
PART 4— EXECUTION
4.1 REPAIR
A. Make repairs as outlined in this specification.
B. The contractor will be required to clean up all debris generated by the repair.
C. All non-emergency repair work should be completed within a two (2) week
period. All paperwork of repairs should be sent along with an invoice. This
paperwork should be sent to Facilities.Managementna cityofomaha.orq or
Brian.HartleyOcityofomaha.orq depending on the location of the inspection
and/or repairs.
Page 7 of 7
City of Omaha Attachment 1: Fire Alarm System Testing
Bidders must input pricing in the Unit Price column. Note that the Extended Price is formatted to auto-calculate
based on Unit Price entered by bidder. Item bid must meet or exceed the specifications of the item listed. Bidder
must not alter or revise this spreadsheet or format. Doing so will result in your bid being deemed non-responsive. A
hard copy of Attachment 1 must be included with the bidder's submitted bid.
Name&Title of person completing this form: Sean Albrecht-Director of Account Management
• Bidder Company Name: General Fire and Safety Equipment Co.of Omaha
Line Part Description and Number Quantity UOM (1) Unit Extended Price
(estimated) Price
1 Semi-annual testing from facility list for the year 1 lump sum 1,500.00 $1,500.00
2 Annual testing from facility list 1 lump sum $16,500.00 $16,500.00
3 Regular service call(based on one-person crew) 100 hours $85.00 $8,500.00
4 After-hours service call (based on one-person crew) 50 hours $85.00. $4,250.00
.5 Holiday service call(based on one-person crew) 20 hours $85.00 $1,700.00
6 Fire Marshal&admin fee per inspection 200 lump sum $50.00 $10,000.00
7 $0.00
- 8 $0.00
9 $0.00
10 $0.00
}� # r t4r1 , ALL OR NONE TOTAL BIDjPleaseput this amounton Page 1�: o $42,450.00
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