RES 2003-1271 - PO to Mallard Sand & Gravel for sand/gravel mix •
014
�,�Iki; Public Works Department
ry
� a Omaha/Dou as Civic Center .
�7',f 1 1819 Famam Street,Suite 601
oAry� September 23, 2003 Omaha,Nebraska 68183-0601
o �° (402)444-5220
47'ED FEgO3r Telefax(402)444-5248
City of Omaha Norm Jackman,P.E.
Mike Fahey,Mayor Acting Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Bid Tabulation and a Resolution authorizing the Purchasing Agent to
issue a purchase order to Mallard Sand & Gravel as primary supplier and to Lyman-
Richey Sand and Gravel Company as alternate supplier on the bid for approximately 20,000 tons
of sand/gravel mix to be delivered to Street Maintenance Facilities. This mixture is used on City
streets in the winter season to afford better traction in icy conditions.
The following bids were received on August 13, 2003.
Contractor Bid Per Ton
Primary Secondary
Material Material
MALLARD SAND &GRAVEL $7.01 $5.80 (RECOMMENDED BID-
PRIMARY SUPPLIER)
Lyman-Richey Sand and
Gravel Company $7.19 $5.93 (Alternate Supplier)
A copy of the bidding documents is on file and available for inspection and review in the City
Clerk's Office.
The contractors have on file a current Annual Contract Compliance Report Form (CC-1). As is
City policy, the Human Relations Director will review the contractors to ensure compliance with
the Contract Compliance Ordinance.
The Finance Department is authorized to pay the cost of approximately 20,000 tons of
sand/gravel mix from the Snow and Ice Control Organization 116154, Street and Highway
Allocation Fund 12131, year 2003 funding.
Honorable President
and Members of the City Council
Page 2
The Public Works Department recommends the acceptance of the bid from Mallard Sand &
Gravel as primary supplier in the amount of $7.01 per ton, and Lyman-
Richey Sand and Gravel Company as alternate supplier in the amount of$7.19 per ton, being the
lowest and best bid received, and requests your consideration and approval of this Resolution.
Sincerely, Referred to City Council for Consideration:
J'—/v-oar
Jac a ,P.E. Da ef17 Mayor's face Date
Acting Dire for
Approved as to Funding: Approved:
ag/z 103 7/9/a)
StanleyP. Ti Date Chris Rodgers Date
g
Finance Director Acting Human Relations Director
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REQUEST FCR 310 AND B10 SHEET F.B.
• , ON: SAND-GRAVEL
FROM: • Frank Bartcur Published. July 30. 2003
Acting C:y Purchasing Agent NOT AN ORDER t Page 1
' 103 Omaha-Douglas Civic Center
1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT
Omaha, Nebraska 68183-0011 OF S500.00 IF THE TOTAL AMOUNT FOR THE ITEM
OFFERED IS $20,000 OR MORE,
Bid Closing Date
11:00 A.M. August 13,2003
IMPORTANT 4. If Federal Excise Tax applies,show.amount 9f;sarrie nd deduct.
Exemption certificatesiI-Wi( ci fiirmshed. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC CENTER,
1819 Famam Street,Omaha,NE 68183-0011 by the closing date and time indicated.
in a sealed envelop marked 81D ON: 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
SAND-GRAVEL
6. When submitting bid on items listed,bidder may on a separate sheet,make
2. As evidence of good faith a bid bond or certified check must be submitted with bid. suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not desire to bid,return sheets with reasons for declining. Failure to do so
have the right to appeal any decision to the City Council. Right is also reserved to will indicate your desire to be removed from our mailing list. If you desire a copy of
accept or reject any part of your bid unless otherwise indicated by you. tabulation,check( j.
PLEASE DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price, best delivery and terms, F.O.B.delivery point on the item(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Sand - Gravel furnished and delivered to various locations
in the City of Omaha, all as per the City's four(4) sheets of
specifications dated June 26, 2002.
To be delivered as needed throughout a one-year period,
ending October 31, 2004. Successful bidder to be paid on
a monthly basis.
Estimated
20,000 tons SAND -GRAVEL - Primary material BID/ton $ —7_0 I $ IL1tVaOD
Secondary material ASTM C-33 BID/ton $ J - b $ I\'r 000
Quantities given are estimated only.
Questions regarding this bid may be directed to Fred Thole .
at(402) 444-4940
•
All contractors can obtain a current City of Omaha Certified Protected Business EnterpriselCertified Business Enterprise(PBEIDBE)listing from the City of Omaha website at
www.d.omaha.ne.us. Click on'DEPARTMENTS";Click on"HUMAN RELATIONS":Click on'PBEIDBE CERTIFIED LISTINGS'.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the
Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department. Any questions regarding the
Contract Compliance Ordinance or PBE/OBE Listings should be directed to the Human Relations Department at(402)444-5055.
* Refer any questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
,, (PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms 1b0 % Firm I) QMG-r4 Sc 4 CriXI"J ' COU Incor
(vy,�.� �-J/r
Delivery(or completion) Name m\�lGeL Signature :
,. Si
��t calendar days following award Title ?Pt—) Phone
CL(Od) .3.5/ 5 Fax(too)35' 4'-', 1 7
Address ` •0, (03P Vgl�t-y 4,006.
Street/P.O.Box // City State Zip
Email Address MukkGt 4i ` v t�6')- r t •- �}L�
•
' " CITY OF OMAHA
REQUEST FOR BIDS
ON: SAND - GRAVEL
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
PERFORMANCE BOND
within
bond of 5 000.00 It
The contractor shall provide a performance $ ,
ten (10) calendar days from award of the contract.
NOTE: REQUIREMENTS FOR BID OR PERFORMANCE BOND
The surety company issuing the bid bond or the performance
bond should be licensed by the State of Nebraska and listed
on the current edition of Circular 570 of the United States
Department of the Treasury. A certified check, an official bank
check, or cashier's checks drawn on a national bank or a bank
chartered under the laws of the state, payable to the city, or
lawful money of the United States, or a United States
Government Bond (negotiable) are acceptable substitutes for
bond requirements.
•
SIGN ALL COPIES Firm 1.-)Q,\\qr 9 �51��1 4 L✓t--qsA C L•
By (fl d1'
• Title re_5
CONTINUATION SHEET
PH-8C (91)
•
• • EXHIBIT "A„
PROTECTED AND/OR DISADVANTAGED BUSINESS
DISCLOSURE PARTICIPATION FORM
THIS FORM MUST BE SUBMITTED WITH THE BID
In the performance of this contract, the contractor proposes and agrees to make good faith efforts to
contract with eligible City of Omaha certified PBE and/or DBEs. Should the below listed PBE andlor DBE
subcontractor be determined to be unable to perform successfully or is not performing satisfactorily, the
Contractor shall obtain prior approval from the Human Relations Department Director or a designee, for
substitution of the below listed subcontractor with a City of Omaha certified PBE and/or DBE. In submitting
this form, the Bidder is certifying that it has contacted City of Omaha Human Relations Department prior to
bid opening regarding this project and has afforded subcontractors participating in the program the
opportunity to submit bids on this project.
Type of work and Projected
contract item or commencement
Name of PBE parts thereof to be and completion 'Agreed price with
and/or DBE Address performed date of work PBE/DBEs Percentage (%)
tceo o act c,+r.is I 1-14‘o► ice. u per,, .55 8 c0 :n 7o
Sv-x.ln Cbr� i 11 1.t4 . c cc,rv-k-rrN 1
' I
Totals I O 5
'Dollar value of each PBE/DBE agreement must be listed in the"Agreed Price" column; total in this column must
equal the PBE/DBE goals.
CERTIFICATION
The Undersiened/Contractor certifies to the City of Omaha that the utilization goals will be met either by goal achievement or
good faith effort as documented. The Undersigned/Contractor certifies that he/she has read, understands,and agrees to be bound
by PBE/DBE Participation Contract Specifications, including the accompanying Exhibits, regarding PBE/DBE, and the other
terms-and-conditions of the Invitation for Bids. The undersigned further certifies that he/she is legally authorized by the Bidder
to make the statements and representations in the PBE/DBE Participation Contract Specifications and that said statements and
representations are true and correct to the best of his/her knowledge and belief. The undersigned will enter into formal
agreement(s)with Protected and/or Disadvantaged business enterprise(s) (which are otherwise deemed by the City of Omaha to
be technically responsible to perform the work) listed in the PBE/DBE Specifications at the price(s) set forth in Exhibit A
conditioned upon execution of a contract by the undersigned with the City of Omaha. The Undersigned/Contractor agrees that if
any of the PBE/DBE Specification representations are made by the bidder knowing them to be false,or if there is a failure by the
successful bidder(i.e. the Contractor) to implement the stated agreements, intentions, objectives, goals, and comments set forth
herein without prior approval of the Director of the Human Relations Department_ such action shall constitute a material breach
of the contract,entitling the City of Omaha to reject the contractor's bid or to terminate the Contract for default. The right to so
terminate shall be in addition to, and not in lieu of, any other rights or remedies the City of Omaha may have for other defaults
under the Contract, under City of Omaha's Contract Compliance Ordinance or otherwise. Additionally, the
Undersigned/Contractor •ill be subj t to the terms of any future Contract Awards.
z/Signature
Title pre Date of Signing 63/ (a/o-3
Firm or Corporate Name f I /0 t
7C 7 �r c ( Co
Address?a• L 0.,,,`1ey nz Telephone Number (-LOa- 35" 'mac S 7
cpceoccil
•
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08/12/2003 12:30 402-5713667 SWAIN COt'STRUCTION PAGE 02
•
Qy�AHA.6,
Human Relations Department
c"!Tier ,+> ��^ Oets3ha/Dougias Givie Center
to t 1819 Flamm Strut,Suits 502
Omaha.Nebraska68183-0502
4Tt rE1wV (402)444-5055
Tetefax(402)444-5058
City of Omaha Reginald L Young
Mike Fahey,Mayor Director
March 26, 2003
Mrs.Linda Swain •
Swain Construction,Inc.
6002 N_89 th Circle
Omaha,Ne68134
CERTIFICATION FOR PROTECTED BUSINESS
ENTERPRISE
The Human Relations Department has received your application to be recognized by the
City of Omaha as a protected business enterprise (a.k.a. minority/female business
enterprise). We are please to inform you that your firm meets the eligibility requirements
for recognition as a protected business enterprise. Should there be any changes in the
controlling interests of your firm, or change of address/telephone number, please notify
this office of the changes in writing. This 'Protected Business Enterprise" certification
shall be in effect, for 24 months from the date noted on this report. We would like to - -
thank you for completing the form for certification which we feel will strengthen the
city's program to assist your firm in its efforts to market to corporations majortP
nationwide.
If you have any questions relative to this communication, please contact me at 402-444-
5055,
Sincere! ,
Reginald Yo , Direct4ar ./ •
Omaha Human Relations Department
, 08/12/2003 12:30 402-5713667 SWAIN CONSTRUCTION PAGE 01
,a
PROPOSAL
SWAIN CONSTRUCTION, INC.
6002 N. 89TH CIRCLE
OMAHA, NE 68134
(402) 571-1110
r
to: Mallard Sand&Gravel Phone:
P.O. Box 638 [Date:
Valley, NE 68064 359-5287 08/12/03
Job Namelt,ocatlon
Attn: Mike Stratman City Ice Control
Fax Number: rob Phone:
359-2917
We hereby submit specifications and estimates for:
DESCRIPTION QTY UNIT PRICE TOTAL
Hauling only of Ica Control Material 20,000 TON $ 2.79 $ 55,800.00
•
Swain Construction is a PBE certified with the City of Cmaha
WE HEREBY PROPOSE to furnish material and labor-complete In accordance with the above speclflcatiorw,for the sum of:
Field Measured after installation re It
An material a dbenntsed to be as specified_ All work to be oompietid it a Authorize
workmanlike manner accadinp to standard pisctbes. M etteretlon or deviation from Si nalt ) r,4-4/
dodos sp.ciicsnone Involving extra costs wit be executed only upon written Melt9
and nil beame an extra c+nergeover and*Wire the*Minute. Al evearnents Note: This proposal may be
contingent upon*Dikes,*cadent*or d.l.)u beyond our contra. Over to urn nre. withdrawn by us If not accepted within days,
tornado and other neceseery insurtr+w. OW waken are tally amoral by
wakman's Compensation Insurance.
Acceptance of Proposal-The above prices,specifications —�
and condistlons are satisfactory and are hereby accepted.You ""t7�
are authorized to do the work as specified. Payment will be Signature
made as outlined above.
Date of Acceptance: C,V/'ai/L'13 Signature
EXHIBIT "B"
CONTRACTOR EMPLOYMENT DATA
BIDDERS ARE REQUIRED TO SUBMIT THE FOLLOWING WORK FORCE DATA WITH EACH BID
(Protected Class is defined as Black, Hispanic, Asian and Pacific Islander, American Indian or Alaskan Native, Female.)
Total Employees Protected Class Males Protected Class Females
American American
Total Total Asian or Indian or Asian or Indian or
Work Protected Pacific Alaskan Pacific Alaskan
Date Force Class Black Hispanic Islander Native Black Hispanic Islander Native White
t/UfO3 1(0
a a
Refer any questions regarding the BID or SPECIFICATIONS directl o the Purchasing Department (402) 444-5400 or as shown
on bid All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance
and have on file with the Human Relations Department the Contract Compliance Report(Form CC-I). This report shall be in
effect for 24 months from the date received by the Human Relations Department. Any Questions regarding the Contract
Compliance Ordinance should be directed to the Human Relations Department at (402) 444-5055.
(PLEASE PRINT LEGIBLY OR TYPE)
Firm's Name: t I ta\r`4t'tJ ,0.00) Ct`Rvet e.0 - 8ll!`0`3
(Date of Signing)
Signature: f
(Print Name) (Title) (Signature)
•
-25A
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on August 13, 2003, for the 'purchase of
approximately 20,000 tons of sand/gravel mix to be delivered to Street Maintenance Facilities;
and,
WHEREAS, Mallard Sand & Gravel submitted a bid of $7.01 per ton, being the
lowest and best bid received for sand/gravel mix.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the bid of$7.01 per ton from Mallard Sand & Gravel for the purchase of
approximately 20,000 tons of sand/gravel mix to be delivered to Street Maintenance Facilities, a
copy of the bid documents is attached and made a part hereof, being the lowest and best bid
received be accepted.
BE IT FURTHER RESOLVED:
THAT, the Purchasing Agent be authorized to issue a Purchase Order to Mallard
Sand&Gravel for approximately 20,000 tons of sand/gravel mix. ,
'i
THAT, the bid of$7.19 per ton received from Lyman-Richey Sand and Gravel, as
alternate supplier on an "if needed"basis,be accepted and a purchase order issued.
BE IT ALSO FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of the purchase of
approximately 20,000 tons of sand/gravel mix from the Snow and Ice Control Organization
116154, Street and Highway Allocation Fund 12131, year 2003 funding.
APPROVED AS TO FORM:
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CITY ATTORNEY DATE
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By di
� '--- _' Councilmember
Adopted -\SEP 2 3 3.:2003 7
d;''./,' '''- '-' - / 97g26 45
- ,'• .4 City Clerk
Approved `:::. R 9 -03
-— ' ' Mayor
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