Loading...
RES 2004-0136 - Smith Manufacturing appeals bid rejection for surface preparation grinder/scarifier {/ L N.uuT,euuo,Capinr (800)-653-9311 • 1610 S Dixie Highway,Pompano Beach,FL 33060 Ph:(954)941-9744 Fx:(954)545-0348 wwww.CARBIDECUTrERS.COM • t January 19,2004 Mr. Buster Brown City Clerk 1819 Farnham St., Suite LC-1 Omaha,NE 68183 RE: Bid for Surface Preparation Grinder/Scarifier Dear Mr. Brown: This letter of appeal is in response to the disqualification of the Smith Manufacturing bid due to noncompliance with bid specifications. Please find attached Addendum A to the Smith Manufacturing bid. The addendum states our response to the items stated as critical issues in Leanne Ziettlow's memo of December 19, 2003. We contend that none of the competitive machines meet the specification for drum width and the machine should be rebid based on a specification of 10"drum width. Thank you for your anticipated cooperation and please call if you have any questions. Yours truly, key1,42 Greg Mi Encl Sf° �_ (800)-653-9311 1610 S Dixie Highway,Pompano Beach,FL 33060 Ph:(954)941-9744 Fx:(954)545-0348 wa.CARB DECUTTERS.COM City of Omaha Bid for Surface Grinder/Scarifier Addendum A to Smith Manufacturing's Bid Item Specification Smith Bid Engine Honda 13 H.P., air cooled Meets specification Grinding Variable working width to a maximum of 12 inches Does not meet specification Grinding Must be able to grind 1/8" depth of concrete in a single Meets specification pass Grinding Shall have one(1)four shaft drum with tungsten carbide Exceeds specification, see tipped cutter note Note: The Smith drum has 50% more cutting capacity than the specified drum, which gives the City of Omaha increased value with longer cutter and drum life and increased production. The actual cutting width of the Smith drum is a full ten (10) inches and can be increased two (2) inches with the optional edger attachment. Further, the Smith drum has cutter shaft bushings, which are economical to replace and greatly extend the effective life of the drum. 1/19/04 • (800453-9311 • , m.�, 1610 S Dixie Highway,Pompano Beach,FL 33060 Ph:(954)941-9744 Fx:(954)545-0348 www.CARBIDECUTTERS,COM January 19, 2004 Mr. Norm Jackman, P E Acting Public Works Director 1819 Farnam St., Suite 601 Omaha,NE 68183 RE: Surface Preparation Grinder/Scarifier Dear Mr. Jackman: Thank you for your letter dated January 5, 2004,regarding the Smith Manufacturing bid for above. This letter will serve as formal notice that we are protesting the disqualification of our bid. Also, the deadline for our response is January 23, 2004, based on our receipt of Ms. Sue Preiner's letter dated January 13, 2004. Her letter included the required correct documentation which explained the reasons for the disqualification of our bid. A letter of appeal will be submitted by January 23, 2004, explaining why the Smith machine meets the bid specifications and/or is the best value for the city. Thank you for your anticipated cooperation and we look forward to answering any questions regarding our letter of appeal. Yo s truly, - 1 Greg C: Pat Burke,Purchasing Agent Buster Brown, City Clerk Jan 20 04 12: 03p p. l 111111:111411 .1**".""" *“.."--... S ..,. 000453.9311 1610 S Oda Highway,pompanoz-(95 Beach,FL 33060 Ph;(954)941.9744 Fa)1�5-0a1s k++w,cnRanxarrtno,wna January 19, 2004 a Mr. Buster Brown City Clerk arri rri 1819 Farnham St., Suite LC-1 - Omaha,NE 68183 MID (n. ? RE : Bid for Surface Preparation Grinder/Scarifier w Dear Mr. Brown: - This letter of appeal is in response to the disqualification of the Smith Manufacturing bid due to noncompliance with bid specifications. Please find attached Addendum A to the Smith Manufacturing bid, The addendum states our response to the items stated as critical issues in Leanne Ziettlow's memo of December 19,2003. We contend that none of the competitive machines meet the specification for drum width and t he machine should be rebid based on a specification of 10"drum width, Thank you for your anticipated cooperation and please call if you have any questions. Yours truly, Greg Mi-le4) Encl p. 2 Jan 20 04 12: 03p• 18001-653-9311 1610 S Dixie Highway,Pompano Beach,FL 33080 Ph:(954)941.9744Fx;(954)i46 0348 PYN.'.cARBloecurrEcp.0 W City of Omaha Bid for Surface Grinder/Scarifier Addendum A to Smith Manufacturing's Bid Item 0 S ecitication Smith Bid EngineHonda 13 .H,P.,air cooled Meets specification Grinding Variable working width to a maximum of 12 inches Does not meet specification Grinding Must be able to grind 1/8"depth of concrete in a single Meets specification pass Grinding Shall have one(1) four shaft drum with tungsten carbide Exceeds specification,see tipped cutter ._ note Note: The Smith drum has 50% more cutting capacity than the specified drum, which gives the City of Omaha increased value with longer cutter and drum life and increased production. The actual cutting width of the Smith drum is a full ten (10) inches and can be increased two (2) inches with the optional edger attachment. Further, the Smith drum has cutter shaft bushings, which are economical to replace and greatly extend the effective life of the drum- o - ,rn 111 9 ca 1/1.9/04 0MAHA,NE$ .ar „ t F • �� � � RECEIVED Public Works Department �� `LC'? `15 Omaha/Douglas Civic Center �� . ` I o(� JAN 13 AM I I' `�F 1819 Farnam Street,Suite 601 pA ry• Omaha,Nebraska 68183-0601 O�4TED FE130. CITY CLERK (402)444-5220 Telefax(402)444-5248 OMAHA, NEBRASKA City of Omaha Norm Jackman,P.E. Mike Fahey,Mayor Acting Public Works Director January 13, 2004 Mr. Steven Smith Smith Manufacturing 1610 S. Dixie Hwy. Pompano Beach, FL 33060 RE: Surface Preparation Grinder/Scarifier You were sent a letter dated January 5, 2004 rejecting the bid that you submitted to the City of Omaha for the purchase of a surface preparation grinder/scarifier. Inadvertently the wrong inter-office communication detailing the reasons for the rejection was attached. Please find enclosed a copy of that rejection letter and the correct attachment. I apologize for any inconvenience this might have caused. Sincerely, • PUBLIC WORKS DEPARTMENT Sue Preiner General Services Division Enclosures C: Pat Burke, Purchasing Agent Buster Brown, City Clerk Members of the City Council Dave North, Vehicle Maintenance Leanne Ziettlow, Traffic Maintenance �� �tAAHA,NF Public Works Department � Omaha/Dou as Civic Center z a 1819 Famam Street,Suite 601 'PA _ Omaha,Nebraska 68183-0601 o N. ailFge. (402)444-5220 oR"'7'Eo FEBO- Telefax(402)444-5248 City of Omaha Norm Jackman,P.E. Mike Fahey,Mayor January 5 2004 Acting Public Works Director Mr. Steven Smith Smith Manufacturing 1610 S. Dixie Hwy. Pompano Beach, FL 33060 RE: Surface Preparation Grinder/Scarifier Gentlemen: Section 10-110 of the Omaha Municipal Code allows a department director to reject any or all bids received for any City purchase or contract because the bids received were non- compliant to specifications. This letter is to serve as written notice that your bid is being rejected because the bid does not meet the required specifications as detailed in the attached inter-office communication. A resolution is being forwarded to the City Council to recommend award to another bidder. Within ten days after a bid is rejected, any rejected bidder may appeal to the City Council by filing with the City Clerk a written objection stating all reasons for the objection. Sincerely, Norm Jackman, P.E. Acting Public Works Director Enclosure C: Pat Burke, Purchasing Agent Buster Brown, City Clerk Members of the City Council Leanne Ziettlow, Traffic Maintenance INTER-OFFICE CON IIJNICATION December 19,2003 TO: Harry Owen, General Services Division FROM: Leanne Ziettlow, P.E.,Traffic Enginee i4\lA • SUBJECT: Rejection of Bidders for "Surface Grinder/ Tier" Bids were opened on December 4, 2003 for one "surface preparation grinder/ scarifier per specifiea.tions", see bid tabulation attached. This piece of equipment is for preparing street intersections for the installation of pavement marking tape. Traffic Engineering currently has one pavement grinder that was purchased in the early 1980s. We have ordered this new grinder to supplement the existing grinder due to the increase in our pavement marking tape installations. • The specification included twenty-one separate specification items for this grinder, including the below noted four: • ENGINE: Honda 13.H.P. air cooled. • GRINDING: Variable working width to a max of 12 inches. • GRNDNG: Must be able to grind 1/8" depth of concrete in a single pass. • GRINDING: Shall have one (1) four shaft drum with tungsten carbide tipped cutter. The above four items are crucial to the efficient and effective use of this grinder by the City of Omaha. These grinding specification items define the width and depth of the groove produced by the grinder. The engine was specified in order to provide good power to the grinding drum and cutters. - As shown on the bid tabulation, the City of Omaha received six bids offering a total of five different pieces of equipment. In reviewing this information, four of these grinders take exception to the grinding width (do not offer 12 inches of grinding width). One of these also takes exception to the grinding depth. In an example for the use of the grinder, an intersection could have 36 crosswalk bars (2' X 8') and 24 LF of 24" stop bar per leg (for a total of 384 LF of material). Estimating that with a 12 inch grinder an employee can grind 8 LF of surface every 5 minutes (24 inches wide), the employee would spend a total of 240 minutes grinding the intersection for pavement marking tape installation. 01,10.HA, Art • Cityo Omaha •Nebras a : �� �1I' t 1819 Farnam Suite LC 1 t� . Omaha, Nebraska 68183-0112 moo® a Buster Brown (402) 444-5550 City Clerk FAX (402) 444-5263 O4TFp FEBRNT.A January 20, 2004 Mr. Greg Miller - Smith Manufacturing 1610 S. Dixie Hwy. Pompano Beach, FL 33050 Dear Mr. Miller: Please be advised that your request to appeal the rejection of your company's bid submitted December 4, 2003, "Surface Preparation Grinder/Scarifier" was received by the City Clerk on January 20, 2004. Your appeal will be presented to the City Council of the City of Omaha on Tuesday, February 3, 2004. Please plan to be in attendance to present your appeal. The City Council meeting will be held in the Omaha/Douglas County Civic Center, 1819 Farnam Street, in the Legislative Chamber at 2:00 p.m. A copy of the agenda will be mailed to you on January 29, 2004 or may be obtained from the City of Omaha Web Site at "www.ci.omaha.ne.us". If you have further questions, please contact me at 444-5557. _ Sincerely, Buster Brown City Clerk BJB/kc xc: Norm Jackman, P.E., Acting Public Works Director Leanne Ziettlow, P.E., Traffic Engineering Pat Burke, City Purchasing Agent . N zNb N1 O . � o' � caI `C ch: b 'D7 No ti � 2 rA 11. 1 ' ,C2• P E-1)• . N C) a. 4 CD p c4 y ',n A' ' Cr Fr 6% p GP O CD oC)