RES 2004-0516 - PO to ARAMARK Uniform Services for laundry and dry cleaning services r ow.HA,Nlcd
`�`,/�"'s� RECEIVED Fire Department
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y t�l�����"'r Omaha,Nebraska 68102-3110
o�F:--_� •;`:'--•, (402)444-5700
y Janua 1 2004., FAX(402)444-6378
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O M A H A, NEBRASKA Robert C.Dahlquist
City of Omaha Fire Chief
Mike Fahey,Mayor
Honorable President
and Members of the City Council:
Submitted herewith for your consideration is a Resolution authorizing the City of Omaha Fire
Department to purchase laundry and dry cleaning services from ARAMARK Uniform Services,
according to specifications. ARAMARK can clean 750 bed sheets at thirty-five cents (350) each,
250 pillow slips at fifteen cents (150) each, 100 continuous towels at $1.75 each and 200 dish
towels at ten cents (10¢) each, for a total of $495.00 per week. The quantity is an estimated
amount.
•
The following bid was the only one received, opened and tabulated on November 26, 2003.
VENDOR TOTAL BID PER WEEK
ARAMARK $495.00
Acceptance of the bid by ARAMARK Uniform Services for laundry and dry cleaning services of
$495.00 per week is the lowest and best bid meeting specifications.
The total amount estimated to be expended upon passage of this resolution is $25,740.00.
The purchase cost of this acquisition shall be expended from the Omaha Fire Department's 2004
budget for laundry and dry cleaning services, Fund No. 11111, Organization 114526, Account
Code 42217.
The contractors have on file current Annual Contract Compliance Report forms (CC-1). As is
City policy, the Human Relations Director will review the contract to ensure compliance with the
Contract Compliance Ordinance.
I respectfully request your approval of this Resolution.
' - pect', lly sub fitted, A Refe ed to City Council for Consideration:
'�i i-7f / 3 /1. - ���a3
Robert C. Dahlq Date Mayor's Office Date
Fire Chief
Approved as to Funding: Approved:
� � 4q/o
3 /2/Sy°�
Stanley P. mf Date odgers, Ac ng Director Date
Finance Director Human Relations Department
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CITY OF OMAHA
le_.i
REQUEST FOR BID AND BID SHEET J.R.
ON:LINEN,TOWELS(LAUNDERED)
' FROM: Frank Barbour
Acting City Purchasing Agent Published November 12,2003
1003 Omaha-Douglas Civic Center NOT AN ORDER
1819 Famam Street Page 1
Omaha,Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT
OF $500.00.
Bid Closing Date •
11.00 A.M. November 26,2003
IMPORTANT
1. Bid must be in the office of the CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC CENTER, 4' If Federal Excise Tax applies,shove amount of same and deduct
1819 Famam Street Omaha,NE 68183-0011 by the dosing date and time indicated. Exemption certificates will be furnished. Do not include tax in bid.
in a sealed envelop marked BID ON:
5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
LINEN,TOWELS(LAUNDERED)
2.As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet make
su99estions covering reduction in costs wherever this is
possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION.
3.Right is reserved to accept or reject any or allbids in their entirety and the bidders shall redesign,change of material or utilization of standard items or quantity change.
�• If you do not desire to bid,return sheets with reasons for declining. Failure to do so
have the right to appeal any decision to the City Counal. Right is also reserved to
willicate your desire be removed from our mailing list. If you desire a copy of
accept or reject any part of your bid unless otherwise indicated by you.
tabulation,check[>
Quote your lowest price,best delivery and terms, O.B.delivery point on the item(s)listed below:
QUA TITY DESCRIPTION
It is the intent of the City of Omaha to enter into a yearly EXTENSION
price agreement extendible on a month to month basis for _
an additional 12 months at the option of the City and at the
same price, to provide weekly delivery of linens, towels, etc.,
and laundering service. The following is an average count _
Estimated on a weekly basis: -_ __ `�
750 each. Bed Sheets-Size 66"x 102"
250 each Pillow Slips BID/each $ ? $_
(j
100 each Continuous Towels BID/each $ ,J jj
$_ z? ,v
200 each Dish Towels BID/each $ / 7 i $ i `2
BID/each $ - /0 $ '..).a.c'O
Bid to be based on TOTAL BID.
WEEKLY TOTAL BID $ L%��_CA;
Provide and install 80 continuous roller cabinets at the
locations iisted on the attached sheet.
I
ntractors can obtain a current City of Omaha Certified Protected Business Enterprise/Certified Business Enterprise(PBEIDBE)fisting from the City of Omaha website at
a.omaha.ne.us. Click on"DEPARTMENTS";Click on'HUMAN RELATIONS";Click on'PBE/DBE CERTIFIED USTINGS".
ders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department
ict Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department Any questions regarding the
Kx Compliance Ordinance or PBE/DBE Listings should be directed to the Human Relations Department at(402)444-5055.
fer a uestions ardin the BID or SPECIFICATIONS di to the Purchasin De artment 402 0 or as shown on bid.
ARAMARK Uniform Services, a division of
lent Terms SSG' % Arm ARAMARK Uniform&Career Apparel,Inc.
Incorpor ted in Delaware
try(or completion) Name David S. Frail ��/
Signature /' l - ---...1----- --
t-•`-ti calendar days following award Title • Assistant SPr't
v Phone__g1R Fax
Address 115 N. First Street 818-973-3793
Street/P.O.Box BurbankCA
City State Zip-
Email Address bill.chiaro@uniform.aramark_com
. ' , ' CITY OF OMAHA
REQUEST FOR BIDS
• ON: LINENS,TOWELS (LAUNDERED)
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Total start-up supply for all three shifts will be the responsibility of the
successful bidder.
The successful vendor shall maintain a reasonable standard of
quality and service during the term of this contract. Failure to
perform to standards shall be cause for cancellation.
No inventory charge shall be levied-charges will reflect actual use
only.
Locations may be added or deleted by the City. Deliveries and
pickup to be once per week at the following:
Station 1 1516 Jackson Street
Station 3 3111 South 20th Street
Station 14 4702 South 25th Street
Station 20 2209 Florence Boulevard
Station 21 3454 Ames Avenue
Station 22 6310 Lindbergh Drive
Station 23 *_ 9090 North 30th Street S - -- _...„
Station 30 6936 F Street
Station 32 3434 South 84th Street -
Station 33 3232 South 42nd Street
Station 34 956 South 48th Street
Station 40 2304 Fontenelle Boulevard
Station 41 4515 North 61st Street
Station 42 3120 North 102nd Street
Station 43 5505 North 103rd Street
Station 52 10727 Pacific Street
Station 53 8001 Dodge Street
Station 55 2909 N. 144th Street
Station 56 16410 Pacific Street
Station 60 2929 South 129th Avenue
Station 61 11111 "I" Street
ARAMARK Uniform Services,a division of
ARAMARK Uniform&Career.Apparel,Inc.
SIGN ALL COPIES Firm
By
Title Assistant Secretary
CONTINUATION SHEET
PH-8C (91)
.' CITY OF OMAHA
REQUEST FOR BIDS
ON: LINENS,TOWELS (LAUNDERED)
NOT AN ORDER Page 3
QUANTITY •
DESCRIPTION UNIT PRICE EXTENSION
Station 63 16736 S Street
Station 65 7010 South 142nd Street
Training • 550 Turner Blvd.
INS I ANCE
For City projects where the scope of work will be less than
$200,000.00,the following levels of insurance will be required:
The successful contractor shall provide a certificate of insurance indicating _
(1)adequate workers'compensation;(2)public liability in an amount not less" - •.- v, .
than$250,000 for injuries including accidental death to any person and subject
-- to the same limit to each person in an amount of not less than$500,000 where
more than one person is involved in any one accident;and(3)property
damage insurance in an amount not less than$500,000;and naming the C
i
of Omaha an additional insured.
For City projects where the scope of work will exceed$200,000.00,the
following levels of insurance will be required:
• The successful contractor shall provide a certificate of insurance indicating ��
public liability in an amount not less
workers'compe
nsation;(2) .
• (1)adequate person and .
than$1,000,000 for injuries including accidental death to any
subject to the same limit to each person in an amount of not less than -M--
$5,000,000 where more than one person is involved in any
one$500,000;accident;and
and
(3)property damage insurance in an amount not lessthan
namingtii,e_ch of Omaha an additional insured.
•
For additional information, contact Joe Incontro at 444-5737.
Submit monthly billing to: •
Omaha Fire Division
Technical Services Bureau
1516 Jackson Street
Omaha, Nebraska 68102
ARAM ARK Uniform Services,a division
ARAMARK Uniform&Career Apparel,Inc.
Firm /
SIGN ALL COPIES By !�V
Title Assistant Secretary
CONTINUATION SHEET
PH-8C (91)
ADDENDUM TO REQUEST FOR BID
This Addendum to Request For Bid dated , 2003
(hereinafter "Service Contract"), is entered into , 2003, by and
between,City of Omaha ("CITY"), and ARAMARK Uniform Services, a division of _
ARAMARK Uniform & Career Apparel, Inc., a Delaware Corporation ("BIDDER").
CITY and BIDDER agree as follows:
The parties agree that the following revisions to the Service Contract shall be
incorporated into the Request For Bid: -
3. IMPORTANT, Page 1
Include the following language to read:
"CITY may terminate this Agreement during the initial term or any renewal term
for deficiencies in service and/or quality of Merchandise by informing BIDDER in
writing of the precise nature of the complaints; allowing BIDDER at least 30 days
to correct or begin to correct the complaints; giving written explanation of why it
believes BIDDER has failed to correct or begin to correct the described
complaints.
If CITY breaches this Service Contract by early termination, CITY agrees to pay
BIDDER liquidated damages (intended as a good faith pre-estimate of the actual
damages BIDDER would incur and not.a penalty), equal to the greater of 50% of -
the average weekly charges during the 3 months prior to termination times the
weeks remaining in the un-expired term, or the then current replacement charge
for all allied products and other inventory.
CITY agrees to pay all loss or damage charges and all unpaid statements upon
any termination or expiration of this Service Contract.
Any controversy or claim arising out of or relating to this Agreement shall be
settled by binding arbitration administered by the American Arbitration
Association under its Commercial Arbitration Rules, and judgment on the award
rendered by the arbitrator(s) may be entered in any court having jurisdiction
thereof."
INSURANCE
If the project is under$200,000, amend the language as follows:
(2) publommercial general liability in an amount not Ie&s than
$2,50,000 of$1,000,000 combined single limit per occurrence than $-250,000 for
injuries including accidental death to any person
�dama a insurance in an amount '
• ; and (3) property 9 I w:
; and naming including the CITY City of Omaha as an
additional insured except on Workers compensation with respect to the liability
arising out of the performance of BIDDER'S work under thisontrahe coverage is
INote # 1: We do not have per person coverage—
per occurrence.)
(Note #2: We do not have split limits for bodily injury and for property
damage—it is combined single limit.
(Note #3: The client is not specifically named as an additional insured,
but is included by a blanket provision it the policy where required by contract.)
If the project is in excess of $200,000, amend the language as follows:
(2) , commercial general
liability insurance in combination with excess for injuries including accidental
death
damage insurance combined single limit in an amount
aeside�i:; and (3) property '`
of$5,000,000 per occurrence; and naming including the I
CITY City of Omaha an additional insured except on Workers compensation with
respect to the liability arising out of the performance of BIDDER'S work under this
contract."
(All of the earlier explanations apply. In addition, please note that our
commercial general liability coverage is $1 M; to provide the required $5MM, we
include our excess policy.)
IN WITNESS WHEREOF, the parties hereto have executed this Addendum to
•
the Request For Bid as of the date first above written..
ARAMARK UNIFORM SERVICES, a division CITY OF OMAHA "--
of Aramark Uniform & Career Apparel, Inc
By: , By:
NAME: ,._ NAME: __ __
Title: Title:
I
2
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, one bid was received and opened on November 26, 2003, for
laundry and dry cleaning services for linens and towels for the Omaha Fire Department's use;
and,
WHEREAS, the bid of ARAMARK Uniform Services, in the total amount of
$25,740.00 is the only bid received and meets specifications, is attached hereto and by this
reference made a part hereof; and,
WHEREAS, the contractor has on file a current Annual Contract Compliance
Report Form (CC-1), and the Human Relations Director will monitor the contract to ensure
compliance with the contract compliance ordinance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA;
THAT, the bid of ARAMARK Uniform Services, in the total amount of
$25,740.00 is accepted as the lowest and best bid, and the Purchasing Agent is directed to issue a
Purchase Order in accordance with specifications for laundry and dry cleaning services for The
Omaha Fire Department for 750 bed sheets, 250 pillow slips, 100 continuous towels, and 200
dish towels, said sum to be paid from the 2004 Fire Department budget, Fund 11111,
Organization 114526, Account Code 42217.
APPROVED AS TO FORM:
CITY ATTORNEY DATE
By
ouncilmember
Adopted AN ' 1' 3 2004 Gf'O-:0 S :zc% C/
City Clerk
Approved, I '� ///5�7.
— _ a • Mayor
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