RES 2004-0561 - PO to LawnSmith & Co Inc for renovation of playgrounds in Harvey Oaks Park t; m t
F 0,""""'^Fe Parks, Recreation &
�,�4's� R C C E I E Public Property Department
wir zei R n U� AP;p + g� Omaha/Douglas Civic Center
z ' -� v „ 4 29 .AFC 10: 16 1819 Famam Street,Suite 701
°'` Omaha,Nebraska 68183-0701
Aoq ��roCITY ., (402)444-5900
4pFA FE84�* �'�! / , U �t FAX(402)444-4921
City of Omaha Larry N.Foster
Mike Fahey,Mayor May 11, 2004 Acting Director
Honorable President
and Members of the City Council,
Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing
Agent to issue a Purchase Order to LawnSmith & Co., Inc., 3731 State Street, Omaha NE,
68112, to furnish all labor, materials and equipment necessary for the renovation of the
playgrounds in Harvey Oaks Park, 14848 West Center Road, Omaha, Nebraska, including but
not limited to the demolition/removal of existing play equipment, installation of new play
equipment, providing and installing benches and picnic tables, minor grading, drainage
improvements and seeding, for the Parks, Recreation and Public Property Department.
The following bids were received on April 14, 2004:
VENDOR BID
LAWNSMITH & CO., INC. $116,335.00
Dostals Construction $124,475.00
Swain.Construction $126,130.31
The Finance Department is authorized to pay the cost of this project in the total amount of
$116,335.00 from 2000 Parks & Recreation. Bond Fund No. 13352, Organization No. 131621
Recreation and Culture Bond, and Activity/Project No. 0356, Harvey Oaks Park Renovation,
year 2004 funding.
The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is
City policy, the Human Relations Director will review the contractor to ensure compliance.
I
S y
Honorable President
and Members of the City Council
Page 2
The Parks, Recreation and Public Property Department recommends the acceptance of the bid
from LawnSmith & Co., Inc. being the lowest and best bid received, and requests your
consideration and approval of this Resolution.
Respectfully submitted, Approved:
fCtLe iet/M,A6 171,2?-04
Larry N. Foster, Acting Director Date G it Kinsey Thompson , Directo Date
Parks, Recreation and Human Relations Department 1,012_,_
Public Property Department
Approved as to Funding: Referred to City Council for Consideration:
Wz3/04 2g-0/
Stanley P. m, Director Date Mayor's Office Date
Finance Department
P:\Prpp 1\10532pjm.doc
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HP:8B(03-2003)--„Blue Bid Form
Projects Over$20,000 and Under$200,000
CITY OF OMAHA
REQUEST FOR BID AND BID SHEET
ON Harvey Oaks Park Playground Renovations
FROM: Pat Burke Published: 31 March 2003
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1 of 6 Pages
1819 Famam Street
Omaha, Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
TO: AMOUNT OF 5% IF THE TOTAL AMOUNT
FOR THE ITEMS OFFERED IS $20,000 OR MORE
Bid Closing Date:
11:00 A.M. 14 April 2003 t.200
IMPORTANT
1. Bid must be in the office of the Acting CITY CLERK, LC-1, OMAHA-DOUGLAS CIVIC 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
CENTER, 1819 Farnam Street, Omaha, NE 68183-0011 by closing date and time 6.When submitting bid on items listed,bidder may on a separate sheet,make suggestions
indicated, in sealed envelope marked BID ON: Harvey Oaks Park Playground covering reduction in costs wherever this is po le through redesign,change of material
Renovations. or utilization of standard items or quantity ch ge.
2. As evidence of good faith a bid bond or certified check must be submitted with bid. 7.If you desire a copy of tabulation check l .Please do not call for this information.
FAILURE TO DO SO IS CAUSE FOR REJECTION 8. If you do not desire to bid,return shee s with reasons for declining.Failure to do so wit
3.Right is reserved to accept or reject any or all bids in their entirety.Right is also reserved to indicate your desire to be removed from our mailing list..
accept or reject any part of your bid unless otherwise indicated by you.
4. If Federal Excise Tax applies,show amount of same and deduct. Exemption certificates
will be furnished.Do not include tax in bid.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the terms(s)listed below:
This is to certify that the undersigned has read and examined (a)the advertisements, (b)the requirements for bidding and instructions to bidders and (c)
the specifications and drawings prepared by the Omaha Parks, Recreation & Public Property Dept. for the Harvey Oaks Park Playground
Renovations and that the bidder has made all the examinations and investigations required by said documents.
BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA NO I ,THROUGH I •
It is understood (a) that as to the contract which may be awarded upon this proposal, the Contract period will be the term beginning with the notice to
proceed and ending with the acceptance of the work, the number of consecutive calendar days hereinafter agreed on; and(b)that it is the intention of the
Park Planning Division that a contract shall be awarded to the bidder regarded by the City of Omaha as having submitted the lowest and best bid, having
regard for his fitness and capacity to furnish in sufficient quantities the quality of material considered by said Park Planning Division best to meet the
requirements of the Park Planning Division;material purchased for this project will be State of Nebraska and City sales tax exempt.
On the foregoing, understand that the bidder hereby offers and proposes to furnish all labor, all materials and all else whatsoever necessary to construct
and properly finish all the work in connection with"Harvey Oaks Park Playground Renovations"project,Harvey Oaks Park,14848 West Center Road,
Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation
and Public Property Department forthe lump sum of:
BASE BID:Or. -}-ail Y!C�.r JCL`7;ti-(21).Yi lc R ll^ Lfl1 t''jt2.�li Y': }��r:l t: l�1 t i'`[i,{ .� LI L 11
Note: Refer to page 2 of 6 for Completion Date and page 3 of 6 for Alternates,Testing Allowance and Unit Prices. Contractor must complete forms"Exhibit A",
page 5 of 6 and"Exhibit B",page 6 of 6 and submit them with their bid.
Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations
Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department
Any questions regarding the Contract Compliance Ordinance should be directed to the Human Relations Department at 402-444-5055.
i
(Please Print Legibly or Type) Firm Late nSm t'I1 - cc): i'l .. . Incorporated in I V C
•
�1' /(Slate)
Name t�V I.(.1.Y1 11� `.�11� 1 Signature �
Title P t S u i.1 vrb Phone(2 .)45=2, - , .(1y Fax. 45":-1 -(>,,-Q 7 g
Address --1,`7 'nYYV1 lift . 6 k : I.-a -t GJ L1 g
Street/P.O.Box amity-- — , State Zip
E-Mail Address
HP-BB(03-2603)-Blue Bid Form
Projects Over$20,000 and Under$200,000
CITY OF OMAHA
REQUEST FOR BID AND BID SHEET
ON Harvey Oaks Park Playground Renovations
NOT AN ORDER
Page 2 of 6 Pages
The bidder hereby states that the above total cost to the City of Omaha includes all material,taxes, insurance royalties;transportation charges,use
of all necessary tools and equipment, supervision, inspection and tests of materials, bond and overhead expense, all equipment furnished in
accordance with the requirements of the contract documents considered severally and collectively.
It is understood that the contract documents shall consist of the advertisement, the requirements for bidding and instruction to bidders, this
proposal, the contract documents titled"Harvey Oaks Park Playground Renovations", drawings LA-1 through LA-8, the drawing cover sheet,the
specifications and technical documents, dated 29 March 2004 and the duly executed agreement or contract proper, that, said documents are
complementary and that which is required, shown or specified by any one of these, shall be as binding as if required by all.
The bidder hereby represents that the price contained in this proposal is neither directly nor indirectly the result of any agreement or any secret
understanding with anyone with respect to any provisions contained in this proposal.
BID BOND:
In accordance with the requirements for bidding and instructions to bidders, there is deposited herewith a bid bond or a certified check payable to
the order of the City of Omaha, in the sum of:
goo_PoYe1/vt d - yz,m n ' i V1 y.Z3 td. ($ :� `�o C 4 t(U ),
which is at least five percent(5%)of the atdregat'a amount of the proposal.
It is agreed that, in the event the bidder is awarded a contract based on this proposal, or a part thereof and fails or refuses to execute a written
contract or fails to furnish a performance bond within ten days after the award of said contract,the sum deposited herewith shall be retained by the
City of Omaha as liquidated damages and not as a penalty, as it is expressly agreed that said sum is a fair measure of the damages which will be
sustained by the City of Omaha in case of any such failure or refusal on the part of the bidder. The said sum, however, will be returned to the
bidder, if and when he shall faithfully keep and perform all of the conditions set fourth in the advertisement and the requirements for bidding and
instructions to bidders, and furnish an acceptable surety bond. The surety company issuing said bond shall be licensed by the State of Nebraska,
and listed on the current edition of Circular 570 of the United States Dept.of the Treasury.
NOTICE:
Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete
and correct,in accordance with the instructions to bidders,it may be rejected as informal.
COMPLETION DATE:
The bidder agrees that construction will be completed within , �0 calendar days after approval of the purchase order for the work by
the Omaha City Council and receiving the "Notice To Proceed" from the Park Planner. Refer to Division 0, Section 00200, "Instructions To
Bidders", Part 2.15, "Computing Completion Date"for information on how to compute the number of calendar days to complete the work.
SIGN ALL COPIES Firm I t1 SY11 lL°'00. r1 yl 0,.
By .«t
Title Prosi d Q.y1
HP-88(03-2003)-Blue Bid Form
Projects Over$20,000 and Under$200,000
CITY OF OMAHA
REQUEST FOR BID AND BID SHEET
ON Harvey Oaks Park Playground Renovations
NOT AN ORDER
Page 3 of 6 Pages
TESTING ALLOWANCE:
Contractor shall include as part of his base bid an allowance of five hundred dollars($500.00)for testing services during the course of the project
Refer to Specification Section 01210,°Allowances"for additional information.
UNIT PRICES:
C.Y. = Cubic Yard S.F. = Square Foot S.Y. = Square Yard
V.F. = Vertical Foot L.F. = Linear Foot EA. = Each
The undersigned further proposes and agrees that if the amount of the work required be increased or decreased,by a request of the Owner, the
following supplemental Unit Prices will be the basic price in place for computing extra cost or credit Each Unit Price shall include all equipment,- ..
tools, labor, permits,fee, etc.incidental to the completion of the workinvolved based on the construction detail(s)on the Contract Drawings and all
materials listed in the noted Specification Section. Unit prices will be decreased ten percent(10%)if change requested is a reduction of work.
UNIT PRICE DESCRIPTION
1. Concrete Walk Pavement-Section 02527 $ . t!(! /S.F.
2. Playground Monolithic Conc.Curbing-Section 02527 $ i l^) /S.F.
3. Conc. Playground Curbing-Section 02542 $ t. ; .t11% /L.F.
4. 6'Long Bench-Section 02568 $ `T �'' _ 1/EA.
5. 48"Square Picnic Table with Four Seats-Section 02569 $ i.3 5 ry)/EA.
6. 48°Square Picnic Table with Three Seats-Section 02569 $ v ,(Y/EA.
7. 6°Dia. HDPE Pipe-Section 02720 - $ I:) .1') /L.F.
8. 4°Dia.PPT-Section 02720 $ t ry /L.F.
9. 12°Dia. PVC Lawn Inlet-Section 02720 $ ;T <—% f)) /EA.
10. Sand Play Surfacing-Section 02791 $ t ,1 (} /C.F.
11. 4°Thick Poured-In-Place Playground Surfacing-Section 02795 $ i'1, 0 /S.F.
12. Seeding &Hydromulching-Section 029361 $ t G /S.F.
13. Seeding &Erosion Control Blankets-Section 029361 $ 30 /S.F.
SIGN ALL COPIES Firm n_9j.(;11:StY1 ril1 JC TAA G.
By ..� . .� �`7`�
Title 1:-)0 ;4 0yrt
HP-8B(03-200.3)-Blue Bid Form
Projects Over$20,000 and Under$200,000
CITY OF OMAHA
REQUEST FOR BID AND BID SHEET
ON Harvey Oaks Park Playground Renovations
NOT AN ORDER
Page 4 of 6 Pages
PROTECTED AND DISADVANTAGED BUSINESS ENTERPRISE PROGRAMS:
Who Qualifies as a Protected/Disadvantaged Business Enterprise?
The term "Protected Business Enterprises" (PBE) is defined to be a business at least 51 percent of which is owned, controlled, and actively
managed by protected class members(Black, Hispanic,Asian, or Pacific Islander,American Indian or Alaskan Native or Female).
The term "Disadvantaged Business Enterprise" (DBE) is defined to be a small business that has been in existence for at least one year and has
annual gross receipts of$150,000 or less. A DBE may include, but not limited to a business owned by a Protected class,but such business must
meet two or other conditions set forth in the City of Omaha Contract Compliance Ordinance, Section 10-191,
M(1)through(5).
What are the benefits of becoming certified as a PBEIDBE?
Certification as a PBE or DBE provides greater exposure for work opportunities on City of Omaha projects. The names of all certified PBE/DBE'S
appear in the PBE/DBE directory,which is disseminated to local government agencies,contractors and to the public. City of Omaha contractors will
use the PBE/DBE directory as a basic resource for soliciting Minority/Women/Small Business participation on City of Omaha Projects.The City of
Omaha shall make every good-faith effort to award City contracts and City-assisted construction contracts to Disadvantaged Business Enterprises
in amounts no less than 10% of the dollar volume of the applicable contracts awarded by the city. Other benefits include the authority, (but not a
requirement),of the City Council to award a contract to a DBE that is not the lowest bidder. A contract or subcontract can be awarded to a DBE if
determined by the City to be an acceptable cost higher than a competing lower bid except for specially assessed Projects. A DBE company may
be awarded the contract over the lowest bidder as long as the cost differential does not exceed 3%.
If your business is not certified with the City of Omaha and you are interested in becoming certified as a Protected and/or Disadvantaged
Business Enterprise please contact the Human Relations Department at 402-444-5055.The PBEIDBE applications, Contract Compliance
Report Form CC-1 and a current PBE/DBE City of Omaha certified directory are located on the City of Omaha website,
www.ci.omaha.ne.us. Click on departments.Click on Human Relations.
PROTECTED ANDIOR DISADVANTAGED BUSINESS CHECKLIST:
ITEMS LISTED BELOW MUST BE SUBMITTED WITH BID
o 1. Exhibit A - completed "Protected and/or Disadvantaged Business Disclosure Participation Form". All PBE/DBE Subcontractors
submitted on Exhibit A must be certified with the City of Omaha Human Relations Department prior to the time of the bid opening. A current
list is available on the City of Omaha's web site,www.ci.omaha.ne.us/Departments/Human Relations or can be requested through the Human
Relations Department at 402-444-5055.
❑ 2. Verification in writing from each PBE/DBE Subcontractor showing that the PBE/DBE Subcontractor has agreed to perform the work
identified on Exhibit A, "Protected and/or Disadvantaged Business Disclosure Participation Form". Telephonic verifications will not be
accepted.
❑ 3. For projects under$200,000.00 in construction costs,there is no PBE/DBE goal established. The Bidder is still required to fill out Exhibit
"A' and Exhibit"B" and turn them in with their bid. Contact the City of Omaha Human Relations Department(402 444 5055) regarding any
questions you might have.
❑ 4. Exhibit B —completed "Contractor Employment Data Form". Should the bidder fail to comply with the above, its bid will be
subject to rejection. In Addition please review all the specifications and bid enclosures to be certain of a complete and compliant bid.
1
SIGN ALL COPIES Firm ;��,;'1 t7/1(WY\ cur, r� ( 71Lyl.
By ���..�. -7-,
Title {0.S.1 r1 0'1,1" .
HP-SB(03-2003)-Blue Bid Form
Projects Over$20,000 and Under$200,000
CITY OF OMAHA
REQUEST FOR BID AND BID SHEET
ON Harvey Oaks Park Playground Renovations •
NOT AN ORDER
Page 5 of 6 Pages
EXHIBIT"A"
PROTECTED AND/OR DISADVANTAGED BUSINESS DISCLOSURE PARTICIPATION FORM
THIS FORM MUST BE SUBMITTED WITH THE BID
In the performance of this contract, the contractor proposes and agrees to make good faith efforts to contract with eligible City of Omaha certified PBE and/or
DBEs. Should the below listed PBE and/or DBE subcontractor be determined to be unable to perform successfully or is not performing satisfactorily,the Contractor
shall obtain prior approval from the Human Relations Department Director or a designee, for substitution of the below listed subcontractor with a City of Omaha
certified PBE and/or DBE. In submitting this form,the Bidder is certifying that it has contacted City of Omaha Human Relations Department prior to bid opening
regarding this project and has afforded subcontractors participating in the program the opportunity to submit bids on this project.
Type of work and Projected commencement
contract item or parts and completion date of
Name of PBE and/or thereof to be performed work *Agreed price with
DBE Address PBE/DBEs Percentage(%)
,N 3 1 �� 1 i cab)
•
•
Totals
`Dollar value of each PBE/DBE agreement must be listed in the'Agreed Prices column;total in this column must equal the PBE/DBE goals.
CERTIFICATION
The Undersigned/Contractor certifies to the City of Omaha that the utilization goals will be met either by goal achievement or good faith effort as documented. The
Undersigned/Contractor certifies that he/she has read, understands, and agrees to be bound by PBE/DBE Participation Contract Specifications, including the
accompanying Exhibits,regarding PBE/DBE,and the other terms and conditions of the Invitation for Bids. The undersigned further certifies that he/she is legally
authorized by the Bidder to make the statements and representations in the PBE/DBE Participation Contract Specifications and that said statements and
representations are true and correct to the best of his/her knowledge and belief. The undersigned will enter into formal agreement(s) with Protected and/or
Disadvantaged business enterprise(s)(which are otherwise deemed by the City of Omaha to be technically responsible to perform the work)listed in the PBE/DBE
Specifications at the price(s) set forth in Exhibit A conditioned upon execution of a contract by the undersigned with the City of Omaha. The
Undersigned/Contractor agrees that if any of the PBEIDBE Specification representations are made by the bidder knowing them to be false,or if there is a failure by
the successful bidder(i.e.the Contractor)to implement the stated agreements,intentions,objectives,goals,and comments set forth herein without prior approval of
the Director of the Human Relations Department,such action shall constitute a material breach of the contract,entitling the City of Omaha to reject the contractor's
bid or to terminate the Contract for default. The right to so terminate shall be in addition to,and not in lieu of,any other rights or remedies the City of Omaha may
have for other defaults under the Contract,under City of Omaha's Contract Compliance Ordinance or otherwise. Additionally,the Undersigned/Contractor will be
subject to the terms of any future Contract Awards.
Signature :.� i'G_:Lt. 7,-. �' �•ZJ
Title 7 Date of Signing 4- i)1 6
Firm or Corporate Name h:10 J.V n Sy t,•14h (10• I.t')C�
Address 7 1 5 ��7.� 1• �l:Y'o^1 1�r. �M; . 6g l l - Telephone Number I�
HP-8B(03-2003)-Blue Bid Form
Projects Over$20,000 and Under$200,000
CITY OF OMAHA
REQUEST FOR BID AND BID SHEET
ON Harvey Oaks Park Playground Renovations
NOT AN ORDER
Page 6 of 6 Pages
EXHIBIT"B"
CONTRACTOR EMPLOYMENT DATA
BIDDERS ARE REQUIRED TO SUBMIT THE FOLLOWING WORK FORCE DATA WITH EACH BID 1
(Protected Class is defined as Black, Hispanic, Asian and Pacific Islander,American Indian or Alaskan Native, Female.)
Total Employees Protected Class Males Protected Class Females
American American
Total Total Asian or Indian or Asian or Indian or
Work Protected Pacific Alaskan Pacific Alaskan
Date Force Class Black Hispanic Islander Native Black Hispanic Islander Native White
4-1L-!)-- t l 4 1
*Refer any questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown
on bid. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and
have on file with the Human Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for
24 months from the date received by the Human Relations Department. Any Questions regarding the Contract Compliance
Ordinance should be directed to the Human Relations Department at(402)444-5055.
(PLEASE PRINT LEGIBLY OR TYPE)
•
Firm's Name: hIQ W 1')S\ 1 l tin R9) n • r t.11 !�.. Lf - 14 (-)24
(Date of Signing) r�
Signature: 1�'r LI l m . �Yti'1 l'Cti� 4'YO 2
(Print Name) (Title) (Signature)
AHA,
OF() NFeR Finance Department
Purchasing Division
Omaha/Douglas Civic Center
1819 Farnam Street,Suite 1003
too Omaha,Nebraska 68183-1003
'TD FEB103t' (402)444-5400
Fax(402)444-5423
City of Omaha P.M.Burke
Mike Fahey,Mayor Purchasing Agent
7 April 2004
NOTICE TO BIDDERS:
REQUEST FOR BID
ON
HARVEY OAKS PARK PLAYGROUND RENOVATIONS
Harvey Oaks Park
14848 West Center Road, Omaha, Nebraska
Closing Date: 14 April A.M.l 2004, 0
ADDENDUM NO. 1:
Modifications to the original specifications and drawings, dated 29 March 2004 as per the attached three
(3) pages.
ACKNOWLEDGE RECEIPT OF THIS.ADDENDUM BY SIGNING BELOW AND RETURNING THIS
ADDENDU OVER SHEET WITH YOUR BID.
Patrick B
City Purc gerti `
N LL) lVi k) +tip s CO
Name of Firm
•
y � _
Signed By
LL
Title
C-25A r • CITY OF OMAHA
M
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on April 14, 2004, to furnish all labor, materials,
and equipment for the renovation of the playgrounds in Harvey Oaks Park, 14848 West Center
Road Omaha, Nebraska, including but not limited to the demolition/removal of existing play
equipment, installation of new play equipment, providing and installing benches and picnic
tables, minor grading, drainage improvements and seeding, for the Parks, Recreation and Public
Property Department; and,
WHEREAS, LawnSmith & Co., Inc., 3731 State Street, Omaha NE 68112,
submitted the lowest and,best bid, within bid specifications, attached hereto and made a part
hereof, in the total amount of$116,335.00 and,
WHEREAS, LawnSmith & Co., Inc., has complied with the City's Contract
Compliance Ordinance No. 28885 in relation to Civil Rights - Human Relations; and,
WHEREAS, the Mayor has recommended acceptance of this bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the bid in the total amount of$116,335.00
from LawnSmith & Co., Inc., to furnish all labor, materials, and equipment for the renovation of
the playgrounds in Harvey Oaks Park, 14848 West Center Road Omaha, Nebraska, including but
not limited to the demolition/removal of existing play equipment, installation of new play
equipment, providing and installing benches and picnic tables, minor grading, drainage
improvements and seeding, is hereby accepted and the Purchasing Agent is authorized to issue a
purchase order in conformance herewith. Funds in this amount shall be paid from 2000 Parks &
Recreation Bond Fund No. 13352, Organization No. 131621, Recreation and Culture Bond, and
Activity/Project No. 0356, Harvey Oaks Renovation, year 2004 funding.
P:\Prppl\10533pjm.doc APPROVED AS TO FORM:
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CITY ATTORNEY DATE
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By
Councilmember
Adopted 1 1 2004 '2—0
- - - City Clerk
•
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Mayor
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