RES 2022-0261 - PO to Airtech Service, Inc for dehumidfying equipment for Common Ground indoor pool City Clerk Office Use Only:
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Publication Date(if pplic ble):
RESOLUTION NO.Z�
Agenda Date: 22
Department:
Submitter: i h1"- � •
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, a Purchase Order to Airtech Service, Inc. for dehumidifying equipment, which will exceed
$20,000.00 but will not exceed $65,000.00 for the Park Maintenance Division, for the Parks, Recreation and
Public Property Department; and,
WHEREAS, Airtech Service, Inc. has been factory trained in the serving of PoolPak equipment, and
for the last several years has been servicing and troubleshooting problems with PoolPak equipment at the
Common Ground indoor pool. By continuing to have AIRTECH SERVICE, INC. as the PoolPak service, we
are able to maintain warranty coverage on this system; therefore, Farmers National Company Lake is a sole
source vendor; providing a unique and non-competitive service/product, and as provided in Chapter 5.16 of
the Home Rule Charter 1956 as amended, no competitive bidding is necessary; and,
WHEREAS, Airtech Service, Inc. is a firm qualified to provide the product/service contemplated herein
in the amount not to exceed $65,000.00; and,
WHEREAS, Airtech Service, Inc. has complied with the City's Contract Compliance Ordinance No.
28885 in relation to Civil Rights - Human Relations; and,
WHEREAS, the Mayor has recommended acceptance of this pricing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
THAT, as recommended by the Mayor, the purchase order not exceed the amount of $65,000.00 to
Airtech Service, Inc. for dehumidifying equipment, at Common Ground indoor pool, located at 1701 Veterans
Drive, Omaha, NE, for the Parks, Recreation and Public Department, providing a unique and non-competitive
service as provided in Chapter 5.16 of the Home Rule Charter 1956 as amended, is hereby approved. That
the Finance Department of the City of Omaha is authorized to pay the Funds not to exceed in the amount of
$65,000.00 to Airtech Service Inc. from the General Fund No. 11111, Organization No. 115031, Park
Facilities Services.
APPROVED AS TO FORM:
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/DEPU'-Y CITY ATTORNEY DATE
Adopted: MAR .
Attest:
City Cler
Approved: _ A AAl 1444,
Mayor
Douglas County Purchasing Department
Unique Item Justification (Sole Source)
For City of Omaha and Douglas County
Department: Parks & Recreation
Vendor: Airtech Service, Inc. Vendor email: Pam@airtechomaha.com
Estimated annual Not to exceed Resolution#
expenditure: $65,000.00 (City only if over
$20K)
Product/Services PoolPak Servicing at Common Ground
requested:
Will federal grant monies be used to fund this spend? Yes X No
Place an "X" next to all entries that apply to the proposed product or service.
More than one entry may apply.
1. The listed vendor is the original manufacturer. There are no regional distributors.
(ATTACH: The manufacturer's written certification that no regional distributors exist).
*NOTE: Item No. 3 must also be completed.
2. The parts/equipment are not interchangeable with similar parts/equipment of another
manufacturer. (ATTACH: Memo explaining justification)
3. This is the only known (a) parts/equipment that will meet the need of the Department
or
(b) service that will perform the intended functional need of the Department.
(ATTACH: Memo detailing the specialized function or application.)
4. The parts/equipment are required from this source to permit standardization.
(ATTACH: Memo describing the basis for standardization request.)
5. This is the only known vendor that can supply this product.
(ATTACH: Memo explaining why no other vendor is acceptable)
6. X None of the above apply.
(ATTACH: Memo with detailed justification for the unique item/sole source request)
Email the following to Michelle.Horton@douglascounty-ne.gov for review:
(1) Completed and signed form, (2) department memo and (3) vendor quote/pricing.
The undersigned requests that the competitive procurement process be waived and that the
vendor identified as the supplier f the service or goods, be authorized as a unique source (sole
sour ) for e service o od
• 577-
Department Head/Elected Official Date
For Purchasing Department Only:
Eric J . Carlson Digitally signed by Eric J. Carlson
Approved by: Date: 2022.02.28 11 :44:54 -06'00'
Upon approval, this justification is valid for two (2) years from the date of signature and may be used to make
additional purchases for the same product listed on this form. City purchases $20,000.00 or more must have an
annual resolution.
Revised 02/2021 Neb. Rev. Stat. §23-3109(1)
PRPP/Parks
MEMO
TO: PURCHASING
FROM: UA FREY
DATE: February 28, 2022
SUBJECT: Airtech Service, Inc. PoolPak Servicing Contractor
Park Maintenance is requesting that Airtech Service be considered as a Sole Source
provider for the Park Maintenance Division at the Common Ground indoor pool's
dehumidifying equipment (aka PoolPak.
Airtech Service has been factory trained in the servicing of PoolPak equipment, and for
the last several years has been servicing and troubleshooting problems with the PoolPak
equipment at the Common Ground indoor pool. By continuing to have Airtech Service as
the PoolPak servicer, we are able to maintain warranty coverage on this system.
With Airtech's factory training and ongoing familiarity with the PoolPak system at
Common Ground, we feel it is in the best interest of both the PRPP Department and the
City of Omaha that Air Service should be considered the sole source for service on this
equipment.
Thank you,
Joshua Frey
Park Maintenance Manager