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RES 2004-1208 - Agmt with US department of housing and urban development for reimbursement for processing housing discrimination complaints °�°MAHA,A,', �, 0c Office of the Mayoraoi . z ��c�3 �� j, �r. t ,. 1819 Farnam Street,Suite 300 7, [ �! � Omaha,Nebraska 68183 0300 °A` "' -.ry (ka 6 444-0300 °�'rFn essRr�y FAX:(402)444-6059 City of Omaha Mike Fahey,Mayor r 1 2,= —.! "0 rrii 11-1• r ; . ,7 a rD Honorable President , ; cn c and Members of the City Council, Attached for your..consideration is a Resolution authorizing the Omaha Human Relations Department to enter into a Cooperation Agreement with the U.S. Department of Housing and Urban Development to receive reimbursement for processing housing discrimination complaints for the time period of July 1, 2003,to September 30, 2004, in the amount of$138,973.00. Your favorable consideration of this request will be appreciated. Sincerely, 411 i it4 0.01.44,/ Mike Fahey, Mayor City of Omaha P:\Lawl\2345sap.doc _ Assistance Award/Amendment U.S.Department of Housing and Urban Development Office of Administration 1.Assistance Instrument 2.Type of Action ®Cooperative Agreement El Grant Award X Amendment#1 3.Instrument Number 4.Amendment Number 5.Effective Date of this Action 6.Control Number FF207K047008 1 10/01/2004 7. Name and Address of Recipient 8.HUD Administering Office Omaha Human Relations Department Kansas City, Kansas Regional Office 1819 Farnam Street—Suite 502 400 State Avenue • Omaha, NE 68183-0502 TIN: 47-6006304 Kansas City, KS 66101-2406 8a.Name of Administrator 8b.Telephone Number Robbie Herndon (913) 551-6889 10.Recipient Project Manager 9.HUD Government Technical Representative Gail Thompson, Director (402) 444-5000 Myrtle L. Wilson, Kansas City Govt. Tech. 11.Assistance Arrangement 12.Payment Method 13.HUD Payment Office - Cost Reimbursement ®Treasury Check Reimbursement DHUD,Ft,Worth Accounting Division ❑Cost Sharing ❑Advance Check 801 Cherry Street-PO Box 2905 ® Fixed Price ❑Automated Clearinghouse Ft. Worth,TX 76113 14.Assistance Amount 15.HUD Accounting and Appropriation Data Previous HUD Amount $137,833.00 15a.Appropriation Number 15b.Reservation number HUD Amount this action $138,973.00 864/50144 FHEO-07-04-01 Total HUD Amount $138,973.00 Amount Previously Obligated $ Recinient Amount $ Obligation by this action $138,973.00 Total Instrument Amount $138,973.00 Total Obligation $138,973.00 16.Description COOPERATIVE AGREEMENT FOR FAIR HOUSING ASSISTANCE PROGRAM COMPREHENSIVE FUNDING. THIS COOPERATIVE AGREEMENT(FF207K047008)IS BEING AMENDED TO INCREASE THE AMOUNT OF FUNDS FROM $137,833.00 TO$138,973.00,OR A TOTAL INCREASE OF$1,140.00,WHICH REPRESENTS AN INCREASE IN SEE FUNDS FOR FY 2004. THIS COOPERATIVE AGREEMENT IS ALSO BEING AMENDED TO CORRECT THE APPROPRIATION NUMBER IN BLOCK 15 ABOVE. ALL PARTNERSHIP INITIATIVE FUNDED PROJECTS MUST BE COMPLETED NO LATER THAN SEPTEMBER 30,2005. FY 2004 FUNDING SUMMARY: Contributions $ 24,170.00 Cause Case Funding 0.00 Administrative Funds $ 15,000.00 SEE Funds $ 17.640.00 Training $ 29,000.00 Partnership Initiative Funding $ 53,163.00 TOTAL $138,973.00 V L , 17. ® Recipient is required to ign a return three(3)copies 18.❑Recipient is not required to sign this document. of this document to th UD Administering Office 19.Recipient(By Name) 20.HUD(By Name) Mike Fahey. Mayor Robbie Herndon. Coonerative Agreement Officer Signature&Title Date(mm/dd'yyyy) Signature&Title Date(min/dd/yyyy) CdoWetatiiT6 Agreement Officer ~, f'onn HUD-1044(8/90) IIP n ref. Handbook 2210.17 • 1.; a.. ,.. fk';, n .'ci (:Ii'Y r�t(�()Ri t? ./ el �����^> 11 ''1 id. • k1:+:'C,wp S�v !-t':v it t!flV L.ie'3F ' 2004 CONTRIBUTIONS AGREEMENT Amendment #1 OMAHA HUMAN RELATIONS DEPARTMENT Contract#FF207K047008 September 1,2004 Total Contract Amount- $138,973.00 SCHEDULE OF ARTICLES 1. SCOPE OF WORK(FIXED PRICE) 2. PERIOD OF PERFORMANCE 3. INSPECTION AND ACCEPTANCE 4. CONDUCT OF WORK 5. INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT 6. USE OF COOPERATIVE AGREEMENT FUNDS 7. MAINTENANCE OF EFFORT 8. HUD'S SUBSTANTIAL INVOLVEMENT 9. ASSURANCES 10. USE OF CONSULTANTS 11. PUBLICATIONS AND NEWS RELEASES 12. REPRODUCTION OF REPORTS 13. FLOW DOWN PROVISIONS 14. DISPUTES 15. MAINTENANCE OF RECORDS 16. PROGRAM FUNDS CONTROL PLANS APPENDIX A: STATEMENT OF WORK (CONTRIBUTIONS AGENCIES ONLY) ATTACHMENTS: A — CRITERIA FOR PROCESSING B—Standards for Timeliness 1. SCOPE OF WORK(FIXED PRICE) The Recipient(or Agency)shall furnish all the necessary personnel,materials,services, equipment, facilities(except at otherwise specified herein)and otherwise do all things necessary for or incidental to the performance of the work set forth in the Statement of Work -and all Attachments for the firm fixed price set forth herein,including but not limited to, identifying staff assigned to carry out fair housing activities by name,position,salary, percentage of time spent carrying out fair housing responsibilities,and experience. 2. PERIOD OF PERFORMANCE The Recipient shall provide all services hereunder during the period of performance. For the FY2004 Cooperative Agreement,the period of performance is as follows: Complaint Processing: July 1,2003 through June 30,2004 AC, SFF,and Training: July 1,2003 through September 30,2004 Partnership Initiative(PI). To be determined based on the partnership activities approved(the cooperative agreement may remain open for this category only until all activities are completed) HDS Funding(HDS): To be determined based on completion of all activities in the six cities selected. Note: While the time allowed is September 30th,the GTR may change the timeframe to several days before the end of the fiscal year if that is necessary to complete closeout documentation. 3. INSPECTION AND ACCEPTANCE The Government Technical Monitor(GTM), if so delegated may accomplish inspection and acceptance of all but the final products. The Government Technical Representative(GTR) shall accomplish final acceptance of all products. 2 4. CONDUCT OF WORK During the effective period of this instrument,the GTR and/or the GTM identified in Block 9 of the cover page shall be responsible for monitoring the technical effort of the Recipient, unless the Recipient is notified in writing by the Grant/Cooperative Agreement Officer (G/CAO)of a replacement. Only the G/CAO identified in Block 8a has the power to authorize deviations from this instrument,including deviations from the Statement of Work. In the event the Recipient does deviate without written approval of the G/CAO, such deviation shall be at the risk of the Recipient, and any costs related thereto,shall be borne by the Recipient. 5. • INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT Agencies that have received Capacity Building Funds for three years are eligible for Contributions Funds. Contributions funding consists of five categories: Complaint Processing;Administrative Costs; Special Enforcement Efforts;Partnership Initiative, and Training. • Complaint Processing(CP)-For FY2004,Agencies will receive CP funds based solely on the number of complaints processed during the period filly 1, 9003 through June 30, 7004 For FY2004,the CP amount is,S1,800 per complaint, plus$500 for charged cases. You may calculate the CP amount by determining the number of complaints eligible for payment and multiplying$1,800 times the number of complaints-then identify the number of charged cases and add$500 for the number of cases charged during the period of performance. For example,if an agency has 100 complaints that were acceptably processed and 20 of those cases were charged the agency would get a total of$190,000(i.e., $1,800 x 100= $180,000 plus$500 x 20=$10,000 totals$190,000 to be assigned to the Agency in its complaint processing component. ■ The Contributions funding for FY 2004 is: $24,170.00. Note: If the Agency is entering its fourth year of participation in the FHAP (e.g., the first year of receipt of CP funds),use the number of complaints processed by the Agency in its third year of Capacity Building • Administrative Costs(AC)-Agencies that acceptably process 100 cases or more will receive no less than 10%of the Agency's annual FHAP payment amount for the preceding year or$15,000 whichever is more. 3 Administrative Cost funding for FY 2004 is: $15,000.00 • Special Enforcement Efforts (SEE)-Agencies Funding for FY 2004 based on the number of conciliations,settlements,and reasonable cause determinations. The funding amounts for eligible agencies ranged between approximately$800-$840 per action. The award that your agency received is based on information contained in TEAPOTS. Your award for SEE Funding is: $17,640.00. • Training-All Contributions Agencies are eligible to receive training funds. All training funds are to be used only for education efforts designed to further the purposes of the Agency's fair housing law or ordinance. Training funds are to be used in-accordance with the instructions in the Statement of Work. Training funding for FY 2004 is: $29,000.00. • Partnership initiative(P1)—All agencies are eligible to receive PI funds. The Agencies must submit a written SOW for the use of the PI funds. Once the Agency's PI amount has been established by the GTR and CAO,the Agency should be informed. The Agency will then submit the project it wishes to complete for the funds,include an SOW,and submit it to the GTR for approval. Agencies should understand that PI funds are for FY2004 only. • The Government Technical Representative(GTR)has approved partnership funds for fiscal year 2004. The Statement of Work has been approved for$53,163.00. The completion date for all funded partnership initiative projects is September 30,2005. • LIDS Funding(HDS)—Six cities in five regions have been designated for education and enforcement follow-up of the HDS 2000 study. The maximum amount for performance under the Articles of this Cooperative Agreement, Appendix, and Attachments,is the total amounts of all categories under Contributions(that is, Complaint Processing,Administrative Costs, Special Enforcement Efforts,Partnership Initiative,and Training). Payment under this Cooperative Agreement shall be made in accordance with the following schedule: • Complete draw down of the total amount assigned for CP is permitted at any point after June 30,2004 but before September 30,2004. • frawdowns under the SEE,PI,categories are permitted at the discretion of the GTR. For each of the three categories,the Agency has provided the GTR with a 4 SOW outlining the tasks it plans to complete for these funds. The GTR should use the SOW as a guide in determining how to structure drawdowns. For example,if the Agency requires a large payment(approximately 50%)in order to begin the project approved in the SOW by the GTR,then the GTR may permit the 50%draw down payment in accordance with the Agency's request. ■ Complete draw down of training funds is permitted after the Agency has trained the requisite number of staff set out in the SOW. Partial draw down of training funds may be permitted if the Agency needs such funds in order to attend HUD- sponsored training. The GTR should not permit the use of training funds for HUD-approved training before the Agency has made proper arrangements for attendance and participation in the HUD-sponsored training. .The Recipient shall follow the instructions in Attachment B on use of the LOCCS for requests for payment under the FHAP. If the Recipient does not draw down their funds using the LOCCS within sixty days after the expiration date of this Cooperative Agreement,the Agency forfeits those funds. Payment is subject to being withheld if it is the judgment of the GTM and GTR that the Recipient is not complying with all terms of the Cooperative Agreement,the Appendix and all Attachments hereto. A Narrative Report describing activities undertaken during the billing period pursuant to which payment is being requested is required. The Reports for Contributions should include: 1) A Case Processing Report—this should be accompanied by a listing of complaints acceptably processed,including the name of complainant,respondent, and date closed,date conciliation failed,date referred to legal for enforcement action,information on investigative and conciliation techniques;other performance criteria; and,descriptions of all activities undertaken on each administrative closure;and 2) An Outreach Plan—that should include a description of activities undertaken in support of case processing activities,to educate and provide outreach to the public,and to enhance caseload.The GTR/GTM should verify that the Agency is undertaking the education and outreach activities identified. The Agency may use its SEE,PI,or AC funds to accomplish tasks it wishes to complete regarding its outreach activities. Where the Department and the Agencies provide information electronically through the Title Eight Automated Paperless Office Tracking System(TEAPOTS)software or some other software applications,the information identified above need not be provided again in hard copy unless required by the GTR. 5 The Criteria for Processing are hereby incorporated as Attachment A,to the Schedule of Articles and a Guide for Testing is incorporated as Attachment A-1 The Administrative Requirements for Grants and Cooperative Agreements(Part 85)is a required attachment to this Cooperative Agreement. Part 85 is not attached hereto because of its size and copies have been attached to previous Cooperative Agreements with the Agency. However,the authorized Agency official must verify to the GTR/GTM that the Agency has a copy on file.If the authorized Agency official cannot verify that a copy of Part 85 is on file at the Agency,the GTR/GTM is required to provide the copy to the Agency. Part 85 can be assessed on the web at http•//frwehgate access gpo gov/cgi-hin/multidh cgi. 6. USE OF COOPERATIVE AGREEMENT FUNDS The Agency is entitled to receive the fixed amount stated in the Cooperative Agreement for satisfactory completion of the work to be performed regardless of costs incurred. However, the program regulations and this Schedule of Articles require that all activities for which FHAP funds are used must address, or have relevance to,matters affecting fair housing which are cognizable under the Fair Housing Act(42 U.S.C. 3600-19). 7. MAINTENANCE OF EFFORT The Agency must not unilaterally reduce the level of financial resources currently committed to fair housing complaint processing. Budget and staff reductions occasioned by legislative action outside the control of the Agency will not,alone,result in a determination of ineligibility. However,HUD will take such actions into consideration in assessing the ongoing viability of an Agency's fair housing program. Maintenance of effort includes,but is not limited to,the Agency spending at least 20 percent of its total annual budget on fair housing activities; not unilaterally reducing the level of financial resources currently committed to fair housing; and,refusal to provide information to assist in implementation or carry out the requirements of this cooperative agreement. 8. HUD's SUBSTANTIAL INVOLVEMENT A. HUD intends to have substantial involvement in the review and approval of all aspects of the work to be carried out as a result of an award under this Agreement. B. Anticipated substantial involvement shall include,but not be limited to the following: 6 1. Review and guidance in progress and upon completion of case investigations; 2. Requests for additional information on dual-filed cases to provide clarification or for completeness of a case investigation or file; 3. Development and presentation of National and field office location fair housing investigative training; 4. Participation in the development and presentation of in-house investigative training; 5. Participation in presentation of education and outreach programs; 6. Provision of appropriate directives and guidance for case processing; arid, 7. HUD's involvement also includes assistance in the investigation, settlement, and/or enforcement of fair housing cases dual-filed with the Department. 9. ASSURANCES The Recipient of FHAP funds agrees that it will not engage in any discriminatory actions in its administration of or in its employment and treatment of employees and/or clients and makes the following assurances to HUD as a condition for the receipt of FHAP funds. The Recipient also assures that it will: 1. Provide a drug-free workplace; 2. Cause to be performed required financial and compliance audits in accordance with the Single Audit Act; 3. Comply with the provision of the Hatch Act(5 U.S.C.)Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principle employment activities are funded in whole or part with Federal funds; 4. Establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain; 5. Comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C.-Sections 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R. 900, Subpart F); 7 6. Comply with all Federal statutes relating to nondiscrimination. These include but to:(a)Title VI of the Civil Rights Act of 1964(P.L. 88-352)which prohibits discrimination on the basis of race,color,or national origin;(b)Title DC of the Education Amendments of 1972,as amended(0 U.S.C. Sections 1681-1683,and 1685-1686),which prohibits discrimination on the basis of sex;© Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. Section 794),which prohibits discrimination on the basis of disability, (d)the Age Discrimination Act of 1975,as amended(42 U.S.C. Section 6101-6107),which prohibits discrimination on the basis of age; 7. Comply with all applicable requirements of Federal laws,executive orders,regulations,-and policies governing this program; and, 8. Comply with the requirements of the Resource Conservation and Recovery Act that mandates that State Agencies using Federal funds having procurement programs which give preference to products containing recycled materials when purchasing specific products identified in guidelines developed by the Environmental Protection Agency(40 CFR 247-253). 10. USE OF CONSULTANTS Salary payments to consultants under this instrument shall be the current rate of pay as evidenced by current pay vouchers and shall not exceed the equivalent of the maximum daily rate paid to GS-15, Step 1,Federal Employees. 11. PUBLICATIONS AND NEWS RELEASES A. Definition. For the purpose of this clause,"publication"includes: (1)Any document containing information for public consumption; or, (2) The act of,or any act that may result in,disclosing information to the public. B. Any products resulting from the education and outreach efforts of the Agency that are planned to be made available to the public through dedication,assignment by the Government,or other such means as the Secretary shall determine. GOVERNMENT OWNERSHIP OF OFFICIAL PRODUCTS OF WORK All interim and final reports and information,data analyses,special methodology, findings, and their related documents and work products, including reports,work sheets, survey instruments,computer tapes,and any other physical materials and products 8 produced directly under the SOW of this instrument are considered Official Products of Work,owned by the U.S. Government and held for the benefit of the public. PUBLICATION OF OFFICIAL PRODUCTS OF WORK Official Products of Work,quotations there from,paraphrasing,or disclosures of interim findings may not be published without the approval of the GTR for a period of sixty(60) days after acceptance of the product by the GTR. Thereafter,the Recipient shall be free to publish without HUD approval. ACKNOWLEDGEMENT AND DISCLAIMER All Official Products of Work,or any part thereof, and any Independent Products and Special Products arising out of this instrument,when published by Recipient or other participants in the work,shall contain the following acknowledgment and disclaimer: "The work that provided the basis for this publication was supported by funding under a Cooperative Agreement with the U.S.Department of Housing and Urban Development. The substance and findings of the work are dedicated to the public. The author and publisher are solely responsible for the accuracy of the statements and interpretations contained in this publication. Such interpretations do not necessarily reflect the views of the Government." NOTICE OF NEWS RELEASE AND PUBLIC ANNOUNCEMENTS Two copies of all press releases,formal announcements,and other planned,written issuances containing news or information concerning this instrument that may be made by the Recipient or its staff,or any subcontractor or other person or organization participating in the work of this instrument shall be provided to the GTR at the earliest possible time. News releases and other public announcements may not disclose any interim finding or quote or paraphrase any part of any Official Product of Work without complying with the Paragraph above on Acknowledgement and Disclaimer. The Agency agrees that no news releases,publications, studies,or other products involving FHAP funded activities will be released to the public without prior HUD approval. The Agency further agrees that it will submit any press release/news announcement,study and/or other products developed with FHAP funds to the GTR for review and approval of at least two weeks prior to its release,unless HUD agrees to waive the two-week submission requirements. Publications flyers,and other routine documents previously approved by the GTR and/or the Department,may be published without further HUD approval. 9 12. REPRODUCTION OF REPORTS In accordance with Government Printing and Binding Regulations,reproduction of reports, data or other written materials,if required herein,is authorized provided that the materials produced do not exceed 5,000 production units of any page and the items consisting of multiple pages do not exceed 25,000 production units in aggregate. 13. FLOW DOWN PROVISIONS The Recipient shall include provisions to carry out the purposes of this instrument in all contracts of employment with persons who perform any part of the work under this instrument, and with all subcontractors and other persons or organizations participating in any part of the work under this instrument. There shall be provisions for a further flow down of such requirements to each sub-tier of employees and subcontractors to the extent feasible. 14. DISPUTES During performance of the instrument,disagreements may arise between the Recipient and the GTR on various issues,such as the acceptability of complaints forwarded for approval. If a dispute concerning a question of fact arises,the G/CAO shall be the final authority on the matter and shall prepare a final decision,taking into account all facts and documentation presented. The decision of G/CAO shall be mailed, faxed,or telephonically provided to the Recipient. 15. MAINTENANCE OF RECORDS (a) The G/CAO and the GTR are to maintain all appropriate records relating to the implementation of this cooperative agreement for a period of 5 years for the GTR files and a period of 7 years for the G/CAO files. The files for the G/CAO are to be kept in a secure place and should be accessible to others only with the G/CAO's permission. After 7 and 5 years respectively,the records may be archived at the records center. 16. Authorized Purposes: 10 • The Fair Housing Act(FHAct), 42 U.S.C. § 3601 et seq., prohibits discrimination in the sale or rental of housing; in residential real estate-related transactions; in the provision of brokerage services; and in other housing-related activities. Section 810(f) of the FHAct allows the Secretary to refer complaints filed under that law to a Fair Housing Assistance Program(FHAP) agency whenever a complainant alleges a discriminatory housing practice within the jurisdiction of the State or local agency that has been certified as providing rights, remedies,procedures, and the availability of judicial review, which are substantially equivalent to those in the FHAct. Section 817 of the FHAct provides that the Secretary may assist State and local agencies in administering a fair housing law by providing them with financial assistance. The FHAP-is intended to provide financial assistance to State and local agencies administering fair housing laws and ordinances substantially equivalent to the FHAct and to provide the financial means to assist projects and activities designed to enhance compliance with the Fair Housing Law. These activities include programs of enforcement, and education and outreach through the establishment of Cooperative Agreements with State and local agencies. However, funds are predominantly used for reimbursement of fair housing enforcement activities. 11 CONTRIBUTIONS AGREEMENT FY2004—2005 APPENDIX A-STATEMENT OF WORK A. GENERAL REQUIREMENTS 1. The Recipient agrees to process those housing discrimination complaints arising within its jurisdiction,except as otherwise stated in this Statement of Work(SOW). The Recipient agrees to cooperate with HUD in handling of housing discrimination complaints under the Fair Housing Act, and the fair housing law enforced by the Agency in accordance with the Memorandum of Understanding or Interim Agreement and any amendments or revisions thereto executed during the course of this Agreement by the signatories. 2. The Recipient agrees to implement all appropriate directives provided by the Department. 3. The Recipient agrees to follow HUD's Technical Guidance in processing all dual-filed complaints under this Cooperative Agreement until the Department rescinds the requirement in writing to the Agencies. 4. The Recipient agrees to furnish all staffing information,and utilize staff consistent with such information as required by Article 1 of this Cooperative Agreement. 5. The Recipient may be required to participate in customer satisfaction evaluation activities under this Cooperative Agreement. The Recipient agrees to furnish all information collected from its customers to HUD in a form to be defined by the Department. 6. If the Recipient has aged cases,the Recipient is required to submit a plan to the GTR/GTM for handling its aged cases. 12 B. CONTRIBUTIONS The Recipient agrees to process housing discrimination complaints in accordance with A. above (General Requirements), and in accordance with the Criteria for Processing which are incorporated herein as Attachment A to the Schedule of Articles. The Recipient also agrees to augment its fair housing enforcement efforts by engaging in outreach and education, and engaging in training and technical assistance pursuant to the Memorandum of Understanding or the Interim Agreement. C. REPORTING REQUIREMENTS The Recipient agrees to provide the GTR timely information on all dual-filed complaints, from receipt to closure regardless of whether payment has been received. The progress of all dual-filed complaints from receipt through closure must be reported using the Title VIII Automated Paperless Office Tracking Systems(TEAPOTS)or other data and information systems technology agreed to by the Agency and the GTR/GTM. Failure to report the progress of a dual-filed complaint,from receipt through closure,using either TEAPOTS or another automated case tracking system in a procedure agreed upon by the Agency and the GTR may result in a reimbursement to HUD of up to 50%of the per case reimbursement amount including the amount for a charged case,if applicable,previously paid for that complaint(see III.0(2) of Attachment A(Criteria for Processing)). D. TRAINING The Recipient agrees to participate in mandatory FHAP training sponsored by HUD dealing with the handling and processing of dual-filed housing discrimination complaints. The mandatory training requirements apply to the HUD-sponsored training. HUD-sponsored training may be at least one HUD-sponsored National training conference and/or HUD-sponsored regional training. Agencies may meet the training requirements by ensuring that the requisite number of staff(which includes any person involved in the administration of the Agency's fair housing law),participate in training as required by this agreement. Please note that FHAP funds may only be used for those persons that have direct responsibility for the administration and performance of the fair housing law of the Agency. HUD will not count any employee attending HUD-sponsored training,who does not have responsibilities directly related to the administration of the Agency's fair housing law,for the Agency as having met its training requirements. 13 The Agency maybe permitted attendance and participation in HUD-approved training only after attendance and participation in HUD-sponsored training or if it can prove,to the GTR's satisfaction,that • it can satisfy the requirements for participation in HUD-sponsored training. The Agency must participate in training sponsored by the Department. The requisite number of persons that must be trained is seven(7)in 2004. State agencies will receive$34,000 and$29,000 for Localities for training seven persons. There is an additional$6,000 for training up to two attorneys. In order to receive the total allotment of training funds($34,000)for State and$29,000 for Localities, the Agency must train nine and seven persons respectively. The training is"required"for all . investigators carrying out duties under the Agency's fair housing law,policymakers involved in the . -- administration of the fair housing law,Data and Information Systems persons,attorneys, commissioners/board members,contract employees(under contract to carry out activities under the agency's fair housing law only), and other managers and staff of the agency providing assistance in the administration of the fair housing law. The Agency is required to provide the names and position titles to the GTR for review and approval for attendance at HUD-sponsored training. Approvals for attendance at other training may be accomplished by the GTR The GTR should consider the Agency's request where the Agency can prove to the GTR that training the requisite number of employees has been or can be accomplished. The training must have relevance to the implementation of the Agency's fair housing law.The GTR may consider such requests from the Agency on a case-bycase basis. 14 `c-25A, CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the Omaha Human Relations Department is a certified partner with the U.S. Department of Housing and Urban Development ("HUD") under the Fair Housing Assistance Program ("FHAP"), U.S.C. § 3601 et seq., which authorizes cooperation between local governmental agencies to provide programs and services to assist HUD carry out Fair Housing initiatives; and WHEREAS, the City of Omaha Human Relations Department and U.S. Department of Housing and Urban Development desire to enter into a Cooperation Agreement for the purpose of the City of Omaha Human Relations Department receiving reimbursement for processing housing discrimination complaints arising within its jurisdiction for HUD for the time period of July 1, 2003, to September 30, 2004, and in the amount of$138,973.00; and, WHEREAS, attached hereto as Exhibit "A" is the proposed Cooperation Agreement between the City of Omaha and the U.S. Department of Housing and Urban Development; and, WHEREAS, it is in the best interest of the City of Omaha to approve such Cooperation Agreement; and, WHEREAS, the Mayor recommends approval of such Cooperation Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the Cooperation Agreement between the Omaha Human Relations Department and the U.S. Department of Housing and Urban Development for reimbursement for processing housing discrimination complaints arising within its jurisdiction for HUD for the time period of July 1, 2003, to September 30, 2004, and in the amount of$138,973.00, attached hereto as Exhibit "A," is hereby approved. P*Law1\2346sap.doc APPROVED AS TO FO . ,e&z /47/ ad CITY ATTORNEY DATE P ra By 0ouncilmember Adopted • SEP 2 8 2004 6-0 9a9of1 .6‘7444 City Clerk Approved Mayor » ® 5 ® � ° d t) m S A . . \ 2 g R § \• ? 0 R < 0 7 \ \ \ O % \ P. a \ k 1-1 <O`0 / 0 0 \ \ 8 k` = ° — / ' a 0 \ o \'T." \ / CO } 9 'CM 0 ^ ® % ] / _ — /' O z ? 0 0 % O E \ / 2 3 ƒ \\ cr, q 7 ƒ 9 5 erg_ \ co 8 cr_ 6 / \ ? G' ) p § » = _ 2 ° ^ \ _ ° A . .� # b \ ƒ 0 7 ? ? , n 0 w , _ » % o o C cn q § . 7 CD • • \. . \ § *\ y �_ y \ ^/ °, _ . 1~