ORD 36930 - Lease with HP Financial services for computers , F oNtAHA,NFe omaha V public library
ti`,��a s� Everything you want to know.And more.
ct;.�� rn, rt,�,. pp Rivkah K.Sass
T;,.te' ': R .l 1 iV E O Director
f® �� 1�� � 215 South 15th Street
off'.= .;ti
Ao,f or�� JAM 18 Omaha,Nebraska 68102-1629
02)444-4800
FD FEBR
Fax:(402)444-4504
Cityof Omaha 'i L c..: `t4
www.omaha.lib.ne.us
Mike Fahey,Mayor 81
r, VI ' .. G `i ": 3]+;
Honorable President '
and Members of the City Council,
Transmitted herewith is an ordinance approving a lease with HP Financial Services for 76
computers to provide public access and support staff services to the public throughout the Omaha
Public Library system.
This lease is an addition to an existing contract with HP Financial Services as approved in
Ordinance 36124, dated December 17, 2002. State contract based pricing is the basis for this
lease. Pricing and lease are based on Western States Contracting Alliance (WSCA) Master
agreement 90-00151.
This award is for a three (3) year period. The lease cost is firm for the length of the agreement.
The annual cost is anticipated to be $31,118.73. Additional costs related to the lease are
estimated at$9,000.
The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is
City policy, the Human Relations Director will review the contractor to ensure compliance with
the Contract Compliance Ordinance. ,
Funds for this service,will be paid from the 2004, and subsequent years, General Fund 11111,
Organization 117017, Object 42474.
The Library requests your consideration and approval of the attached Ordinance.
Respectfully Submitted, Referred t Cit Council for Consideration: .
(U-ittit4 'lSr
05-
Rivkah K. Sass Date Mayor's Office Date
Library Director
Approved as to Funding: Approved:
C . a 11-11 CZ' Ike61 / 7/y
am ^x'""
Carol A. Ebdon Date Gail Kinsey Theo psonn Date
Finance Director Human Relations Director
P:\LIB\11593pjm.doc '
•
ORDINANCE NO. el?JO
AN ORDINANCE to approve and authorize payment to HP Financial Services for the lease of
76 new personal computers, HP Compaq dc7100, by the Omaha Public Library involving
the payment of money from appropriations of more than one year in accordance with
Section 5.17 of the Home Rule Charter of the City of Omaha, 1956, as amended; to
authorize the lease payments in the amount of $31,118.73 annually be paid from a
specific account; and to provide an effective date.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That the extension of an existing contract authorized by Ordinance # 36124,
passed December 17, 2002 with HP Financial Services, is hereby accepted and the Purchase .
Order approved to provide lease financing for 76 new HP Compaq dc7100 personal computers,
per attached specifications, to the Omaha Public Library for a three year period.
Section 2. The Western States Contracting Alliance (WSCA ) state contract based lease
pricing, the existing contract; and its terms and conditions-are on file in the City Clerk's office.
This lease of 76 computers shall run from the date this Ordinance takes effect and will end 36
months after the delivery date of the equipment. The lease price will be firm. HP Financial
Service has on file a current Annual Contract Compliance Report Form (CC-1). As is City
policy the Human Relations Director will review the Contractor for compliance with the
Contract Compliance Ordinance.
Section 3. HP financial Services will submit an annual invoice which will be paid after
receipt at the current rate, as bid, per amounts listed on the attached document, with payments
anticipated to be $31,118.73 annually. An additional business personal property tax surcharge
ORDINANCE NO. &g0
PAGE 2
willestimatedleasecoststoreturn the equipment is
be required, and is to be $3,800.00. End of e
estimated to be $5,200.00
Section 4. That funds for this service will be paid from the 2004, and subsequent years,
General Fund 11111,Organization 117017, Object 42474.
INTRODUCED BY COUNCILMEMBER?PIM •
APPROVED BY:
•2//e/405—.
PASSED •
FEB - 8 2OOS MAYOR OF THE CITY F OMAHA DATE
ATTEST:
.?� 4
CITY CLERK.OF THE CITY OF OMAHA DATE
APPROVED AS TO FORM:
7-de(
CITY ATTORNEY DATE
P:\LIB\11592pjm.doc
PRICE QUOTATION Page 1 of 3
Quote Number: 454418-5
December 03,2004 JDavenport@omaha.lib.ne.us
Provided by: Aaron Bennis
Contract:WESTERN STATES CONTRACTING ALLIANCE(WSCA)(90-00151)
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for 30 days
from quote date above.Please include the quote number and contract from this quote on the corresponding purchase order.
Item Part No. Descri•tion Qt . Unit Price Extended
Group: A
1. HP Compaq dc7100 Convertible Minitower 1 $1,045.00 $1,045.00
PUBLIC COMPUTERS
DX438AV Product-HP Compaq Business Desktop dc7100 CMT
DY422AV#ABA Operating system-Microsoft«Windows«XP Professional SP2
PB626AV Processor-Intel« Pentium«4 530(3.00E GHz)with 800-MHz Front
Side Bus, 1024KB L2 Cache
Thermal kit-Thermal Kit-dc7100 CMT
DX129AV Memory-2GB DDR Synch Dram PC3200(400-MHz)Non ECC(4 x
512)
DX074AV Removable storage- 1.44MB Diskette Drive for CMT
DX090AV 1st hard drive-80GB 7200rpm Serial ATA
DX143AV Optical drive-16X/40X DVD-ROM with+R Read
Video/graphics-Integrated Intel®Media Accelerator 900
Network card-Integrated Broadcom NetXtreme Gigabit ethernet
Sound card-Integrated Intel®audio with premium internal speaker
DX752AV#ABA Keyboard-USB Standard keyboard
DX093AV Mouse-USB 2-Button Optical Scroll mouse
PA271AV#ABA Country kit-dc7100 Country kit for CMT and SFF
Restore CD-dc7100 Restore CD
Warranty-3/3/3(parts/labor/next business day on-site)limited
warranty
2. P9013A#ABA HP V7550 17"CRT Flat Face Plate CRT-Carbon/silver 1 $140.00 $140.00
SUB TOTAL: $1,185.00
Group: B
3. HP Compaq dc7100 Convertible Minitower 1 $1,190.00 $1,190.00
LIBRARY STAFF COMPUTERS
DX438AV Product-HP Compaq Business Desktop dc7100 CMT
DY422AV#ABA Operating system-Microsoft«Windows«XP Professional SP2
PB626AV Processor-Intel« Pentium«4 530(3.00E GHz)with 800-MHz Front
Side Bus, 1024KB L2 Cache
Thermal kit-Thermal Kit-dc7100 CMT
DX129AV Memory-2GB DDR Synch Dram PC3200(400-MHz)Non ECC(4 x
512)
DX074AV Removable storage-1.44MB Diskette Drive for CMT
DX090AV 1st hard drive-80GB 7200rpm Serial ATA
DX151AV Optical drive-8X 4.7GB DVD+R/RW Drive
Note: For detailed warranty information,please link to"URL"for more information www.hp.com/go/specificwarrantvinfo. Sales
taxes added where applicable.Freight is FOB Destination.
.1[
3111
t
PRICE QUOTATION Page 2of3
Quote Number: 454418-5
December 03,2004 JDavenport@omaha.lib.ne.us
Provided by: Aaron Bennis
Contract:WESTERN STATES CONTRACTING ALLIANCE(WSCA)(90-00151)
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for 30 days
from quote date above.Please include the quote number and contract from this quote on the corresponding purchase order.
Item Part No. Descri•tion Qt . Unit Price Extended
DX082AV Video/graphics-ATI RNX300SE PCI-Express 128MB-full height
Network card-Integrated Broadcom NetXtreme Gigabit ethernet
Sound card-Integrated Intel®audio with premium internal speaker
DX752AV#ABA Keyboard-USB Standard keyboard
DX093AV Mouse-USB 2-Button Optical Scroll mouse
PA271AV#ABA Country kit-dc7100 Country kit for CMT and SFF
Restore CD-dc7100 Restore CD
Warranty-3/3/3(parts/labor/next business day on-site)limited
warranty
4. P9625A#ABA HP L1730 17"TFT Flat Panel Monitor-Analog/Digital& 1 $350.00 $350.00
Multimedia
SUB TOTAL: $1,540.00
TOTAL PRICE : $2,725.00
GET MORE FOR YOUR MONEY
Make the most of your budget and protect against technology obsolescence. Lease these HP products with a
purchase price of$2,725.00 for 36 months for as little as$84.61 per month.At the end of the lease,send the
equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair
market value.*
GET MORE WITH HP FINANCIAL SERVICES
For more information,call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a
financial services representative who specializes in supporting government and education entities.
*The monthly payment amount is for a lease commencing on or before 1/2/2005 with a term of 36 months and a fair market
value purchase option at the end of the lease term.This and other leasing and financing options are available through
Hewlett-Packard Financial Service Company(HPFSC)or one of its affiliates to qualified education and state and local
customers in the U.S.and subject to credit approval and execution of standard HPFSC documentation.Fees and other
restrictions may apply.This is not a commitment to lease.Rates and payments are subject to change at any time without
notice.Leasing and financing options for Federal governmental agencies(subject to a$50,000 minimum)are available from
Hewlett-Packard Company.
Note: For detailed warranty information,please link to"URL"for more information www.hp.com/qo/specificwarrantvinfo. Sales
taxes added where applicable.Freight is FOB Destination.
. 1291
PRICE QUOTATION Page3of3
Quote Number: 454418-5
December 03,2004 JDavenport@omaha.Iib.ne.us
Provided by: Aaron Bennis
Contract:WESTERN STATES CONTRACTING ALLIANCE(WSCA)(90-00151)
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for 30 days
from quote date above.Please Include the quote number and contract from this quote on the corresponding purchase order.
Item Part No. Descri•tion Qt . Unit Price Extended
Comments: Reference Big Deal#10072672
•
Note: For detailed warranty information,please link to"URL"for more information www.hp.com/goispecificwarrantvinfo. Sales
taxes added where applicable.Freight is FOB Destination.
-o -o co
( . TZ0
3 $ < i
o c- 2Q
ƒ ƒ ƒ cr a - 5 CD
¢ -9 2 / k a 2
§ 7 ƒ e2CD0E C
a E o
■ »J «
) ? @ 54
73 2 g
\
co 0
0
3
a B -I 40 -0 0 0
o.
§ 3 3
g = 2
-0 & -5 k /
b _, m 1, c wE -
$ $ - -, @ cm
0 0 ■ c
0 0 E 2 E
Cl' CD 0)
/ '1
§ 13 ■ ■
_ 2 « ■ 0
/ 7 - g 3 -'
0 0 0 0 0 0 E 1 c 11
co 7 S.
m � -0 o A) ■ )
E ° § E
>
7 0 X ®
In . o @ g o 1 §
$ - 0 / 0 A
■ = 1
0 0 0 o c
-61 6969-69-69.64 69 4,9 � o o
2 E
CD
z a
-ir
/ � 0 SI 3
0 ƒ .
TA401411401 401 401 411 4010 � cis
= E
0
co p 0
@ cn
/ c tv U
d % d 5
$
. . o
c
§
cn
.. *
m
* F
CD• CD o
-1
o
• m ?
S y
CD CDo
CD ? O
..
C_ S CD
O fA
3 a
CD "• c.
0 3 CD
-. .c m
CD CD
? � o
o
=. 3 E5'
CO n
w m
c m
CD o
o a =
re. er7
(D m
0-
CD
mm
d
s_cs
m o
m <
O. n-
o 13
O.
wcp
CO
0
® Hewlett-Packard Company
L4] 20555 SH 249
Houston,TX 77070
www.hp.com
invent
December 21st,2004
Janet Davenport
Director of Technology
Omaha Public Library
215 South 15th Street
Ohama,NE 68102
Dear Janet:
Please use this letter as confirmation that upon receipt of a Purchase Order and the latest available financial
statement from the Omaha Public Library,HP Financial Services will be in a position to place the Library's
technology equipment order with HP directly. The Omaha Public Library already has a Master Lease
Agreement in place with HP Financial Services and therefore it is not necessary to sign new documents in order
for us to place the equipment order on your behalf.
Since the Library is using WSCA Contract number 90-00151,it is not necessary for the Library to place the
equipment order out to bid for these items are in the WSCA Contract.
If you have any further questions,please feel free to give me a call at(708)974-3621.
Sincerely,
Sam Natale
708-974-3621
Financial Area Manager,Midwest
HP Financial Services
Equipment Value Tax Estimate
Purchase Price $94,675.00 0.021
85% $ 80,473.75 $1,689.95
65% $ 61,538.75 $1,292.31
41% $ 38,816.75 $815.15
Estimated 3 year expense $3,797.41
Estimated Return Shipping costs $5,000
Estimated Additional Costs $8,797.41
Public Sector Sales
December 03,2004
Dear JDavenport@omaha.lib.ne.us,
Thank you for your recent interest in Hewlett-Packard Public Sector Sales.Award-winning Hewlett-Packard products are
designed to deliver high-performance technology,powerful networking and legendary Hewlett-Packard quality-all at a value
that your budget demands.From handheld PCs to AlphaServer Supercomputers,Hewlett-Packard provides a single resource
for complete solutions that meet all your computing needs.You can rely on Hewlett-Packard for the performance,uptime,and
efficiency you need to keep your agency running smoothly and hassle-free.Every Hewlett-Packard product is designed and
tested to provide industry-standard compatibility and investment protection.And,with special maintenance services,easy
ordering and flexible financing,Hewlett-Packard makes buying the right solution for your organization easier and more
convenient than ever.
Attached is the price quotation you requested.When submitting a purchase order directly to Hewlett-Packard,please be
certain to include the requested information on the Ordering Information page attached to this quotation.Including the
necessary information will ensure the accurate and timely processing of your order through Hewlett-Packard Public Sector.
You may order online at http://welcome.hp.com/country/us/enq/solutions/pub sector.html or fax in your purchase order at
800-825-2329.
-Please reference this contract:WESTERN STATES CONTRACTING ALLIANCE(WSCA)
Contract (90-00151)terms and conditions.
-The terms and conditions of the WESTERN STATES CONTRACTING ALLIANCE(WSCA)
Contract (90-00151)will apply to any order placed as a result of this inquiry;no other terms or
conditions shall apply. .
If you should have questions regarding this quotation or need any other assistance,please contact your.Public Sector sales
representative.
Sincerely,
Aaron Bennis -
Inside Sales Representative
(888)202-4682
•
raj
Public Sector Sales
Ordering Information
It's never been easier to place your direct orders with Hewlett-Packard.Now you can have fast,accurate service with special options designed to
personalize,process and expedite your shipments with higher levels of accuracy.Ordering Hewlett-Packard products is as simple as picking up the
phone,using the fax machine,or logging onto the Hewlett-Packard Public Sector website at
http://welcome.hp.com/country/us/eno/solutions/pub sector,html
Online ordering
With the Hewlett-Packard Online Store,you can create quotes with real-time pricing;place an order using a credit card
or purchase order,keep up-to-date on the latest product promotions and pricing available on your contract,
inquire about order status and view product/price information-all from your desktop PC.Visit
http://welcome.hp.com/countrv/us/eno/solutionslpub sector.html
Faxing Option
Faxing your order is convenient,too.Simply fill out your request on the customer purchase order and send
to 1-800-825-2329.Your order will be promptly handled,and you can call a Customer Service Representative to confirm your order.
Personalized Telesales
To provide more personal service to you,our telephone sales and order administration representatives are assigned by territory.This
means you can reach a dedicated government,education,or medical sales team every time you call-giving you added value by letting
you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements.
To request a quote,check product availability,and other related questions,call your Telesales Representative.
Order Accuracy •
To ensure the accurate and timely processing of your order,please verify that your purchase order includes the following information:
o Bill-to address,
o Ship-to address,
o Purchase order number,
o Part number,description,and price,
o Contract#and name
o Reseller of choice
o Contact name,phone number,and email address,
o Special delivery requirements
o Requested delivery date
o Signature of authorized purchaser
o Please note the Hewlett Packard must be listed as the vendor.
Tax-Exempt Certificate Requirements
All tax-exempt accounts should have a tax-exempt certificate on file with Hewlett-Packard to avoid having sales tax added to their invoice.This
certificate needs to be provided only once.If you are ordering for the first time,please include with your order or account application.
Free Configuration Services(excludes non-configure to order IPG product)
When you purchase Hewlett-Packard products through Public Sector,you become eligible for configuration of Hewlett-Packard hardware options and
upgrades at NO extra cost.To request this free service,clearly state on your purchase order which options and upgrades you would like installed and
list each configuration separately.Once an order is placed,in-stock items require 2-4 business days for installation.
HP Credit
Hewlett-Packard's financing programs can help your agency purchase or lease HP solutions.To inquire more about a customized financial solution
proposal call your Telesales Representative.
Order Tracking and Status
All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis.Orders are shipped within seven days of receipt
provided all items are in stock and all necessary information has been properly included on your purchase order.(Remember that ship complete orders
can be delayed if a particular item is not currently in stock.)To inquire about the status of your order,you can either log on to
rtto://welcome.hp.comlcountrv/uslenq/solutions/pub sector.htmlor call your corresponding Customer Service Representative.
Returned Merchandise
A return material authorization number(RMA)is required for all returns to be processedReturns may be requested within 30 days of shipment.
Please call your Public Sector Customer Service Representative in order to have an RMA assigned.Please have a copy of the packing slip available
when you call.
Customer Relationship and Sales For Public Sector Sales
Fax:800-825-2329
Education:800-888-3224 Higher Ed:877-480-4433 STL:888-202-4682 Returns: 800-888-3224 x1060
cu c c 73
rD W rD W C
r.a a
c � `
O 0
z z
�. c • _JN-
X rn
z 72
r.
z
WII-Ir)UIHOZ
(I)
n
rn
c m a 3 G
CD 0) O rr u p al rD 0 F"
a) 0 ,,- S O ,-,. 7i Z
co 3 kg, ry j '< *CT CD o z
C.Jv 43 k �+' O O 0, ry {� -o a Z
a.ro 3r* °) 73 = wo_ cm
0) = 3 C_ O rD = n• re.
rD N CD = rD co `< O nO p) 0
• m3Cm- noc3tn-0
) C p. a. � n r.,. <. O
n CD 0 N <
nr" o O r rD
CD 'aO O c = O
C FRS = Fr -I.17 -� ❑.
.--r 1-• O rD 7 rt �. S Ol
= +-• rD rD = O 3
W 5- 0 = -, orDo CD -i ,t _a rD CDD
CD N •0
a) 0)
70
77 7 CD m
CD • ! o CA
O m
5.
u
`O -I
I
-I
0
• •.
n
c
Z.
m , z
0 0 �- r
cD
•z
'NOTICE TO PUBLIC" THE DAILY RECORD
The following Ordinance has been set for
City Co ncil hearing inth onL February 1,200s, OF O,V L - H -
at 2:00 p.m., the Legislative Chambers, 1�/��A
Omaha/Douglas Civic Center, 1819 Farnam
Street, at which hearing all persons. RONALD A. HENNINGSEN, Publisher
interested,may be heard.
AN ORDINANCE to approve and PROOF OF PUBLICATION
authorize payment to HP Financial Services
for the lease of 76 new personal computers,
HP Compaq dc7100, by the Omaha Public UNITED STATES OF ANIERICA,
Library involving the payment of money
from appropriations of more than one year The State of Nebraska,
in accordance with Section 5.17 of the Home SS.
Rule Charter of the City of Omaha, 1956, as District of Nebraska,
amended; to authorize the lease payments County of Douglas,
in the amount of $31,118.73 annually be Cityof Omaha,
paid from a specific account;and to provide
an effective date.
BUSTER BROWN, LYNDA K.HENNINGSEN
City Clerk
1-28-05
being duly sworn,deposes and says that she is
ASSOCIATE PUBLISHER
of THE DAILY RECORD, of Omaha, a legal newspaper, printed and
published daily in the English language, having a bona fide paid
circulation in Douglas County in excess of 300 copies, printed in
Omaha,in said County of Douglas,for more than fifty-two weeks last
past; that the printed notice hereto attached was published in THE
DAILY RECORD,of Omaha,on
January 28 , 2005
That s aper during that time was regularly published and
in g /`yam the Co f Doug , State of Nebraska.
Ct,.
ypesencan rfore
me thisday of
i $ Janu ry 2005
'• Notary Pu i i f ouglas County,
�'i' rs,F1%, to of Nebraska
"NOTICE TO PUBLIC' THE DAILY RECORD
ORDINANCE NO.36930
AN ORDINANCEpayment to approveialand OF OMAHA
authorize payment to HP Financial Services
for the lease of 76 new personal computers,
HP Compaq dc7100, by the Omaha Public RONALD A. HENNINGSEN, Publisher
Library involving the payment of money
from appropriations of more than one year PROOF OF PUBLICATION
in accordance with Section 5.17 of the Home
Rule Charter of the City of Omaha, 1956, as
amended; to authorize the lease payments UNITED STATES OF AMERICA,
in the amount of $31,118.73 annually be
paid from a specific account;and to provide The State of Nebraska, SS.
an effective date. District of Nebraska,
SUMMARY:
AN ORDINANCE to approve and County of Douglas,
authorize payment to HP Financial Services Cityof Omaha,
for the lease of 76 new personal computers,
HP Compaq dc7100, by the Omaha Public
•Library involving the payment of money LYNDA K. HENNINGSEN
from appropriations of more than one year
in accordance with Section 5.17 of the Home beingdulysworn,deposes and says that she is
Rule Charter of the City of Omaha, 1956, as P Y
amended; to authorize the lease payments
in the amount of $31,118.73 annually be . ASSOCIATE PUBLISHER
paid from a specific account;and to provide
an effective date. of THE DAILY RECORD, of Omaha, a legal newspaper,printed and
PASSED: February 8,2005, 7-0
APPROVED BY: published daily in the English language, having a bona fide paid
MIKE FAHEY 2/10/05 circulation in Douglas County in excess of 300 copies, printed in
MAYOR OF THE
CITY OF OMAHA Omaha,in said County of Douglas,for more than fifty-two weeks last
BUSTER BROWN, past; that the printed notice hereto attached was published in THE
City Clerk
2-16-05 DAILY RECORD,of Omaha,on _-
February 16 , 2005
at7said Vewspaper during that time was regularly published and
res.:-:.c,'
nerd c -of ation in the Coun Douglas, tate of Nebraska.
7
scri din my presence and sw to before
r'D` a;2Y _q •
ZPublisrher's Fee�N $•' 7Gi'3 • 90 me this 16thfo5
day of
Ad$itional Copies �1 Febru„fry
90
/FrC «�r '2 Notary Publi fo o as County,
I.a r
tate nN r a