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RES 2006-0401 - PO to ARAMARK Uniform Services for laundry and dry cleaning services • • • otAAHA,NFL, ; `,/�*I RECEIVED Fire Department U p�w( v t'rr«, n ! 1516 Jackson Street 06 ,APR —5 Pal 2: 0 f t,1 Omaha,Nebraska 68102-3110 f ,� , . (402)444-5700 �,04, ���y" April 25, 2006 C I ff y , , , FAX(402)444-6378 �'D PEBR O A H A, N r EA S E Robert C.Dahlquist City of Omaha Fire Chief Mike Fahey,Mayor Honorable President and Members of the City Council, Submitted herewith for your consideration is a Resolution authorizing the City of Omaha Fire Department to purchase laundry and dry cleaning services from ARAMARK Uniform Services, according to specifications. ARAMARK can clean 750 bed sheets at thirty-seven and a half cents (37.50) each, 250 pillow slips at sixteen cents (160) each, 100 continuous towels at $1.97 each and 200 dish towels at eleven cents (110) each, for a total of$540.25 per week. The quantity is an estimated amount. The following bid was the only one received, opened and tabulated on March 15, 2006. VENDOR TOTAL BID PER WEEK ARAMARK $540.25 Acceptance of the bid by ARAMARK Uniform Services for laundry and dry cleaning services of $540.25 per week is the lowest and best bid meeting specifications. The total amount estimated to be expended upon passage of this resolution is $25,932.00. The purchase cost of this acquisition shall be expended from the Omaha Fire Department's 2004 budget for laundry and dry cleaning services, Fund No. 11111, Organization 114526, Account Code 42217. The contractors have on file current Annual Contract Compliance Report forms (CC-1). As is City policy, the Human Rights and Relations Director will review the contract to ensure compliance with the Contract Compliance Ordinance. I respectfully request your approval of this Resolution. erel Appr ved: 3 • z9 o 6 3/3 V� Robert C. Dahlquis/ Date Gail Kinsey Tho pson Date Fire Chief Human Rights and Relations Director Approved as to Funding: Referred to City Council for Consideration: Carol A. Ebdon Date Mayor's Office Date Finance Director P:\OFD\13908pjm.doc • Z 0 CC LLI -. -S5 _ 0 ,I, , F. E 4::=?-6:1;,Irj, H V 0 .y • i Z � ?..<1: rtc="" -46 Ck '''::*' . . a H w 0 liAa H_ w Z V � ;. a 4. _ ,,,,, .1'4 N •-•-. 0 CC K & -. : .32 ., _I LU _ coo CO CO coo Ea Z 'Th m " c ^ t • .. ib'�!` E E •O a) m m m m I- 0) ea C c co F- c Z' °° Z v co -di • G' ) a °= o c E o co a= CI w Q L o f 0 • Z U c a Z' a Z+' Z � E m > o • _ V) J Ci a a)) c N m U O o> o �>, m 3 co Y =CD Cn CD CI3 o c - m W C. m 3 E a o 3 e0 0 3 a ) O a) N 7 o C) Z >. _C -g CD 3 c '- so Q OI— as c > o o �_ 0 2 CO0 co >- E a " a m a U o c O Z. . .0 L t W a N CD ` ' m 8as as as co Z 0 E ,, a) a) a) a) m J < m 2 n , = y m to to O O CI 2 0 u_ 0 w N N ON: CITY OF OMAHA LINEN,TOWELS(LAUNDERED)-OFD //C../ FROM: P.M.Burke Asst. Douglas County Purchasing Agent Published March 1,2006 , .902 Omaha-Douglas Civic Center NOT AN ORDER Page 1 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT Omaha,Nebraska 68183-0902 OF $500.00. Bid Closing Date 11:00 A.M. March 15,2006 IMPORTANT 4. If Federal Excise Tax applies,show amount of same and deduct. Bid must be in the office of the CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC CENTER, Exemption certificates will be furnished. Do not include tax in bid. 1819 Famam Street,Omaha,NE 68183-0011 by the dosing date and time indicated. in a sealed envelop marked BID ON: 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. CITY OF OMAHA LINEN,TOWELS(LAUNDERED).OFD 6. When submitting bid on items fisted,bidder may on a separate sheet,make .As evidence of good faith a bid bond or certified check must be submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. suggestions covering reduction in costs wherever this is possible through redesign,change of material or utilization of standard items or quantity change. . Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not desire to bid,return sheets with reasons for declining. Failure to do so have the right to appeal any decision to the City Council. Right is also reserved to will indicate your desire to be removed from our mailing list If you desire a copy of accept or reject any part of your bid unless otherwise indicated by you. tabulation,check l I. PLEASE DO NOT CALL FOR THIS INFORMATION. Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below: QUANTITY — DESCRIPTION UNIT PRICE EXTENSION It is the intent of the City of Omaha to enter into a yearly price agreement extendible on a month to month basis for . an additional 12 months at the option of the City and at the . ..- same price, to provide weekly delivery of linens, towels, etc., and laundering service for the Omaha Fire Department. Estimated The following is an average count on a weekly basis: 750 each Bed Sheets-Size 66"x 1O2"- -- - --_. ...- ----- -'B1Dreach $'-ii? `ZS-- $2ek as 250 each ;Pillow Slips —------------------- ..-------- _- -BID/each $-y 1 (p $ 1-1l'=.0(3 \ 100 each Continuous Towels _ - BID/each $ /, 7 7 $ 1 97, (2 0 200 each Dish Towels - BID/each $ i ! / $ 22. © G O. Bid to be based on TOTAL BID. WEEKLY TOTAL BID $ , 9/. Provide and install 80 continuous roller cabinets at the • locations listed on the attached sheet. Also supply laundry bags at no charge. ontractors can obtain a current City of Omaha Certified Protected Business Enterprise/Certified Business Enterprise(PBE/DBE)fisting from the City of Omaha website at i.d.omaha.ne.us. Click on'DEPARTMENTS';Click on'HUMAN RIGHTS&RELATIONS';Click on'PBEIDBE CERTIFIED DIRECTORY. idders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights&Relations Department the tract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights&Relations Department. Any questions regarding the tract Compliance Ordinance or PBE/DBE Listings should be directed to the Human Rights&Relations Department at(402)444-5055. efer any questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-7155 or as shown on bid. AR -MARK Uniform Services,a division of - ment Terms % Finn ARAMARK Uniform &Career Apparel,Inc. Incorporated in Delaware very(or completion) Name David Michaelson - . . - 'Signature - calendar days following award Title Vice President Phone 818-973-3720 Fax 818-973-3791 Address 115 B. First Street Burbank CA 91502 Street/P.O.Box City State Zip Email Address bill.chi'aro@uniform.aramark.com X REQUEST FOR BIDS ON: CITY OF OMAHA LINEN, TOWELS (LAUNDERED) -OFD • NOT AN ORDER Page 2 -otal start-up supply for all three shifts will be the responsibility of the successful bidder. 'he successful vendor shall maintain a reasonable standard of quality and service during the term of this contract. Failure perform to standards shall be cause for cancellation. to inventory charge shall be levied-charges will reflect actual use only. ocations are indicated on the attachment and may be added or deleted by the City. Deliveries and pickups to be once per 'eek at each location. OTE: REQUIREMENTS FOR BID BOND he surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current iition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check, r cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City, -lawful money of the United States, or a United States Government Bond(negotiable)are acceptable substitutes .r bond requirements. ISURANCE For City projects where the scope of work will be less than $200,000.00,the following levels of insurance will be required: le successful contractor shall provide a-certificate of insurance indicating(1)adequate workers'compensation; (2)public \ bility in an amount not less than$250,000 for injuries including accidental death to any person and subject to the same lit to each person in an amount of not less than $500,000 where more than one person is involved in any one accident; d(3)property damage insurance in an amount not less than$500,000;and naming the City of Omaha an additional insured. For City projects where the scope of work will exceed$200,000.00,the following levels of insurance will be required: e successful contractor shall provide a certificate of insurance indicating(1)adequate workers'compensation;(2)public 3ility in an amount not less than $1,000,000 for injuries including accidental death to any person and subject to the same limit each person in an amount of not less than$5,000,000 where more than one person is involved in any one accident;and property damage insurance in an amount not less than$500,000;and naming the City of Omaha an additional insured. r additional information, contact B/C Rob Prucha at 444-5737. bmit monthly billing to: Omaha Fire Division . Technical Services Bureau 1516 Jackson Street _ Omaha, Nebraska 68102 ARAMARK Uniform Services,a division of ARAMARK Uniform &Career Apparel,Inc. N ALL COPIES Firm By Title Vice Presi PH-8C (91) CONTINUATION SHEET EXHIBIT "A" • PROTECTED AND/OR DISADVANTAGED 'BUSINESS DISCLOSURE PARTICIPATION FORM NOT APPLICABLE THIS FORM MUST BE SUBMITTED WITH THE BID the performance of this contract, the contractor proposes and agrees to make good faith efforts to contract with eligible City of maha certified I'bt and/or Ubts. bhould the below listed PBE and/or UBt subcontractor be determined to be unable to perform Iccesstutly or is not performing satistactonly, the Contractor shall obtain prior approval from the Human Rights and Kelabons apartment Director or a designee, for substitution of the below listed subcontractor with a City of Omaha certified I'bt and/or Ubt. submitting this torm, the bidder is certifying that it has contacted City of Omaha Human Rights and Relations Department prior to d opening regarding this project and has afforded subcontractors participating in the program the opportunity to submit bids on this 'oject. I ype of work and Projected contract item or commencement Name of PBE parts thereof to be and completion *Agreed price with and/or DBE Address performed date of work PBE/DBEs Percentage(%) Totals oiler value of each PBE/DBE agreement must be listed in the"Agreed Price"column;total in this column must equal the PBE/DBE goals. ERTIFICATION e Undersigned/Contractor certifies to the City of Omaha that the utilization goals will be met either by goal achievement or good faith effort as documented. e Undersigned/Contractor certifies that he/she has read,understands,and agrees to be bound by PBE/DBE Participation Contract Specifications, including accompanying Exhibits,regarding PBE/DBE,and the other terms and conditions of the Invitation for Bids. The undersigned further certifies that he/she is ;ally authorized by the Bidder to make the statements and representations in the PBE/DBE Participation Contract Specifications and that said statements and iresentations are true and correct to the best of his/her knowledge and belief. The undersigned will enter into formal agreement(s)with Protected and/or sadvantaged business enterprise(s) (which are otherwise deemed by the City of Omaha to be technically responsible to perform the work) listed in the .E/DBE Specifications at the price(s) set forth in Exhibit A conditioned upon execution of a contract by the undersigned with the City of Omaha. The idersigned/Contractor agrees that if any of the PBE/DBE Specification representations are made by the bidder knowing them to be false, or if there is a lure by the successful bidder(i.e.the Contractor)to implement the stated agreements, intentions, objectives, goals, and comments set forth herein without or approval of the Director of the Human Rights and Relations Department,such action shall constitute a material breach of the contract,entitling the City of aaha to reject the contractor's bid or to terminate the Contract for default. The right to so terminate shall be in addition to,and not in lieu of,any other rights remedies the City of Omaha may have for other defaults under the Contract, under City of Omaha's Contract Compliance Ordinance or otherwise. ditionally,the Undersigned/Contractor will be subject to the terms of any future Contract Awards. lnature le Vice Press Date of Signing March 10, 2006 m or Corporate Name dress 115 N. First Street . Telephone Number 818-973-3720 Burbank, CA 91502 ARAMARK Uniform Services,a division of * ARAMARK Uniform &Career Apparel, Inc. EXHIBIT "B" CONTRACTOR EMPLOYMENT DATA BIDDERS ARE REQUIRED TO SUBMT THE FOLLOWING WORK FORCE DATA WITH EACH BID (Protected aass is defined as Black, Hispanic,Asian and Pacific Islander,American lndlan or Alaskan Native, Female.) Total Employees Protected Class Males Protected Gass Females American American - Total Total Asian or lndlan or Asian or Indian or lAbrk Protected Pacific Alaskan Pacific Alaskan Date Force aass Black Hispanic Islander Native Black Hispanic Islander Native -. White *Refer any questions regardingthe BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights and Relations Department the Contract Conpiia-ice Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Hurren Rights and Relations Department. Any Questions regarding the Contract Compliance Ordinance should be directed to the Hun-en Rights and Relations Department at(402)444-5055. (PLEASE PRINT LEGIBLY OR TYPE) ARAMARK Uniform Services,a division of ARAMARK Uniform&Career Apparel,Inc. 3/75/e) (Date of Signing) ignature: (�c � S C�h w 1 ,c.f tf tka7f (Print Name) • (Title) (Signature C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, one bid was received and opened on March 15, 2006, for laundry and dry cleaning services for linens and towels for the Omaha Fire Department's use; and, WHEREAS, the bid of ARAMARK Uniform Services, in the total amount of $25,932.00 is the only bid received and meets specifications, is attached hereto and by this reference made a part hereof; and, WHEREAS, the contractor has on file a current Annual Contract Compliance Report Form (CC-1), and the Human Rights and Relations Director will monitor the contract to ensure compliance with the contract compliance ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA; THAT, the bid of ARAMARK Uniform Services, in the total amount of $25,932.00 is accepted as the lowest and best bid, and the Purchasing Agent is directed to issue a Purchase Order in accordance with specifications for laundry and dry cleaning services for the Omaha Fire Department for 750 bed sheets, 250 pillow slips, 100 continuous towels, and 200 dish towels, said sum to be paid from the 2006 Fire Department budget, Fund 11111, Organization 11526, Account Code 42217. P:\OFD\13909pjm.doc APPROVED AS TO FORM: i.-06 CITY ATTORNEY DATE By10441"1 CX.3,4/44. Councilmember Adopted 2006 9-0 City Clerk 07* Approved Mayor '�.. O 0 o vim, 'zs b b CD C CD cw O 70 Orq N 1•. CD O Z CO Ul O oO p N0P� tn., O, p) 00 O '~7J`C N `' O 12. p-s A) CD C' p \ 0 a () p✓0 CD ¢ O Cs O O p c� r N � �, f�/�• W Ci �t V rr �-' Vn CD cn N p OOpi-• � "7 — - - C CD CaO --tUQ p" Po CD• • . i