RES 2007-0674 - Agmt with NDOR for safety enhancing improvements at 108th St and Old Maple Rd 1
a
oMAxe.NFd
�. `„ RECEIVED Public Works Department
6..r "+�.,r,,_ a Omaha/Douglas Civic Center
►� CJ .A f�' �E] 1819 Famam Street,Suite 601
®i rloci► � June 5, 2007 MAY
rlt! M4 U
o� ..ry 11 i 1 s r Omaha,Nebraska 68183 0601
A e� (402)444-5220
O•Q'�ED FEBR�� Fax(402)444-5248
CITY CLERK
City of Omaha SKA Robert G.Stubbe,P.E.
Mike Fahey,Mayor ���` A r �� Public Works Director 1
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving the Program Agreement between the City of
Omaha and the State of Nebraska Department of Roads to construct safety enhancing
improvements at 108th Street and Old Maple Road. This project is identified as Federal Aid
Project HSIP-5011(10), State Control No. 22257.
The State of Nebraska Department of Roads will submit the project for eligibility for Federal
Hazard Elimination Funds from the Federal Highway Administration whereby $593,360 of the
eligible project construction cost will be paid from such monies. The City will be responsible for
the remaining local share in the amount of $345,640 and any cost determined ineligible for
Federal assistance.
The actual cost of the project and the City's share will be determined following a bidding process
undertaken by the Nebraska Department of Roads, at which time the City Council will be advised
of the bid results and asked to authorize a contract award to the lowest responsible bidder. The
City's share of the project cost will be paid from the Street and Highway Allocation Fund 12131,
Traffic Capital Organization 116189.
The Public Works Department requests your consideration and approval of the attached
Resolution and Agreement.
Respectfully submitted, Referred to City Council for Consideration:
,S/S-o A5- 2 I-0 7
Robert G. Stubbe, P.E. Date Mayor's Office Date
Public Works Director
Approved as to Funding: This action has been reviewed and found to
be in conformance with the Master Plan
c. a, A„ Eta 5-, co, '07
Carol A. Ebdon/ Date c) Steven N. Jense' ,; P Date
Finance Director Planning Director
P:\PW 1\17284maf.doc
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41 STATE OF NEBRASKA
i m j s' ;,4..4;q Dave Heineman- DEPARTMENT OF ROADS
1.A.
2 Governor John L.Craig,Director
�!!y!! R.A. 4.7�=t 1500 Highway 2•PO Box 94759•Lincoln NE 68509-4759
set
",4cH is Phone(402)471-4567•FAX(402)479-4325•www.dor.state.ne.us
June21, 2007
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Mr. Buster Brown = `�
Clerk ' rn
Omaha Douglas Civic Center 2> C"
1819 Farnam Street t
rn
Omaha, NE 68183 r
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Re: HSIP-5011(10) ..
Control No. 22257
Agreement No. XL0726
Dear Mr. Brown:
Enclosed for your files is one original of a fully executed agreement between the City of Omaha
and this department pertaining to a proposed improvement to the intersection of 108th Street and
Old Maple Road in Omaha under project HSIP-5011(10).
Sincerely,
frt./
Jerry Adams
Hwy. Agreements Tech.
Planning and Project Development Division
JA/N4-DD
Enclosure
xc: T.W. Weander, District 2 Engineer
J. Knott/Don Turek
C. Quackenbush
File
An Equal Opportunity/Affirmative Action Employer
of $345,640 and any cost determined ineligible for
Federal assistance.
The actual cost of the project and the City's share will be determined following a bidding process
undertaken by the Nebraska Department of Roads, at which time the City Council will be advised
of the bid results and asked to authorize a contract award to the lowest responsible bidder. The
City's share of the project cost will be paid from the Street and Highway Allocation Fund 12131,
Traffic Capital Organization 116189.
The Public Works Department requests your consideration and approval of the attached
Resolution and Agreement.
Respectfully submitted, Referred to City Council for Consideration:
,S/S-o A5- 2 I-0 7
Robert G. Stubbe, P.E. Date Mayor's Office Date
Public Works Director
Approved as to Funding: This action has been reviewed and found to
be in conformance with the Master Plan
c. a, A„ Eta 5-, co, '07
Carol A. Ebdon/ Date c) Steven N. Jense' ,; P Date
Finance Director Planning Director
P:\PW 1\17284maf.doc
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AGREEMENT
BETWEEN
CITY OF OMAHA
AND
THE STATE OF NEBRASKA
DEPARTMENT OF ROADS
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Project No.HSIP-5011(10)
Control No.22257 low
Intersection off&Old Maple Road
Safety Improvements
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y City Clerk
City of Omaha
1819 Farnam Street
Omaha,NE 68183
(402)444-5552
(402)444-5263 Fax
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5/29/2007
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AGREEMENT
CITY OF OMAHA
STATE OF NEBRASKA, DEPARTMENT OF ROADS
PROJECT NO. HSIP-5011(10), STATE CONTROL NO.22257
INTERSECTION OF 108TH&OLD MAPLE ROAD
SAFETY IMPROVEMENTS
THIS AGREEMENT, made and entered into by and between the City of Omaha,
hereinafter referred to as the"City",and the State of Nebraska,Department of Roads,hereinafter
referred to as the"State",
WITNESSETH:
WHEREAS, certain street improvements in the City have been designated as being eligible
for Federal Hazard Elimination(HSIP)Funds by the Department of Transportation, Federal
Highway Administration,hereinafter called the FHWA,in compliance with Federal laws pertaining
thereto,and
WHEREAS, HSIP Funds have been made available by Title 23 of the United States Code,
providing for improvements on eligible city streets,and
WHEREAS,the Federal share payable will be a maximum of 80 percent of the eligible
costs, up to a maximum of$593,360,and
WHEREAS, regulations for implementing the provisions of the above mentioned act
provide that the Federal share of the cost of those projects will be paid only to the State,and
WHEREAS,the City agrees to supervise the contract letting and ensure that the project
receives the same degree of supervision and inspection as a project constructed under a contract
let and directly supervised by the State,and
WHEREAS,the regulations further permit the use of funds other than State funds in
matching Federal Funds for improvements to those city streets,and
WHEREAS,the State is willing to cooperate to the end of obtaining Federal approval of the
proposed work and Federal Funds for the construction of the proposed improvement,with the
understanding that no State Funds are to be expended on this project,and
WHEREAS,if the City is to receive Federal participation for any portion of the work on the
proposed project, it is necessary all phases of work comply with Federal requirements and
procedures, and
WHEREAS,the funding for the project under this agreement, includes pass-through
monies from the Federal Highway Administration(FHWA). If a non-federal entity expends
$500,000 or more in total federal awards in a fiscal year,then the A-133 audit is required as
explained further in this agreement,and
1 07 26
Carol A. Ebdon/ Date c) Steven N. Jense' ,; P Date
Finance Director Planning Director
P:\PW 1\17284maf.doc
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WHEREAS, Federal Regulations provide that the City shall not profit or otherwise gain
from local property assessments that exceed the City's share of project costs,and
WHEREAS,the City desires this project as shown on attached EXHIBIT"A"be constructed
under the designation of Project No.HSIP-5011(10),as evidenced by the Resolution of the City
dated the day of ,2007,attached as EXHIBIT"B"and
made a part of this agreement,and
WHEREAS,the total project cost which includes: preliminary engineering,
Right-of-Way, nonbetterment utility rehabilitation,construction and construction engineering is
estimated to be$939,000,and
WHEREAS,the project is described as follows:
Improvements to the intersection of 108th Street and Old Maple Road will include:
improving geometrics,adding left turn lanes and rebuild the exiting traffic signal to accommodate
the new turn lanes.
NOW THEREFORE, in consideration of these facts,the State and City agree as follows:
SECTION 1. The State shall present the project to the FHWA for its approval, if necessary.
SECTION 2. The funding for the project under this agreement includes pass-through federal
monies from the FHWA. According to the Single Audit Act Amendments of 1996(signed into law
by President Clinton on July 5, 1996)and the implementing regulations contained in OBM
Circular A-133,the A-133 Audit is required if the non-federal entity expends$500,000 or more in
total federal awards in a fiscal year. Non-federal entity means state and local governments and
non-profit organizations.
The City shall have its finance officer or auditor review the situation to determine what the
City must do to comply with this federal mandate. If applicable,the expenditures related to the
FHWA should be shown in the Supplementary Schedule of Expenditures of the Federal Awards
under U.S. Department of Transportation as a pass-through Nebraska Department of Roads,
Federal CFDA Number 20.205. If an A-133 Audit is performed,the City shall send the audit
report to the Nebraska Department of Roads,Highway Audits Manager,P.O. Box 94759, Lincoln,
NE 68509-4759.
SECTION 3. The City shall perform or cause to be performed a preliminary survey and all
necessary plans, specifications and estimates for the proposed work. The City shall acquire any
or all permits necessary to accomplish the project.
SECTION 4. The City shall locate and reference or have located and referenced all section
corners,quarter section corners and sub-division lot corners required for construction of the
proposed project in accordance with Section 39-1708 et.seq., R.R.S. 1943 as amended.
Project No. HSIP-5011(10) -2-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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• SECTION 5. ENVIRONMENTAL RESPONSIBILITY
The City shall be responsible to complete any federally required environmental actions
and documents for this project,and get them approved by the State and the FHWA prior to
proceeding with appraising and acquiring any right-of-way for the project.
When it is determined that a public hearing is a federal requirement for the project,the
City shall offer an opportunity for a location or design hearing or combined location and design
public hearing.
If a public hearing is required,the City shall contact the State's Public Hearing Officer
(PHO)prior to doing any public hearing activity, so the PHO can advise the City of the proper
procedures and policies for conducting the hearing. The City can contact the State's PHO by
calling(402)479-4871.
SECTION 6. The City shall provide the State with current project schedules,submittal dates and
critical milestone dates. The City shall notify and keep the State informed on all project issues.
The City shall notify the State of all project coordination meetings. The State must be invited to
the project Plan-In-Hand,public meetings/hearings, preconstruction meeting and the final
inspection.
SECTION 7. Any preliminary engineering services to be performed by the City,State or by a
Consultant will be funded solely with.City Funds and will not be eligible for Federal participation.
SECTION 8. The City or its Consultant shall design the project according to the current
publications of State of Nebraska Standard Specifications for Highway Construction,AASHTO
Policy on Geometric Design of Highways and Streets,the Minimum Design Standards of the
Board of Classifications and Standards and the Americans with Disabilities Act(ADA)
Accessibility Guidelines. All plans,specifications and bid proposals,permits and any other
contract documents must be submitted to and approved by the State prior to any bid letting. Any
deviations from the above publications must be approved by the State.
SECTION 9. The State and City agree that the construction engineering,which is an eligible
project expense and which includes construction management,staking, inspection and field
testing,will be accomplished by City forces or a State Certified Consultant selected by the City.
The City agrees,if a Consultant is to be selected,that the method of selection and the
resulting agreement between the Consultant and the City must conform to the State's standard
practices and will be subject to State review and concurrence prior to agreement execution
between the City and the Consultant.
The City shall provide a Project Manager to oversee the project and to ensure that the
construction engineering performed by City forces or the City's Consultant comply with
Project No. HSIP-5011(10) -3-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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requirements for Federal funding. The Project Manager's services include, but are not limited to,
attending the preconstruction conference,keeping the State Representative informed of project
start and ending dates and other scheduled construction milestones,project management as
required and preparing contractor change orders and supplemental agreements.
The inspection,sampling and testing of all materials must be done in accordance with
the current State of Nebraska Standard Specifications for Highway Construction,the State
Materials Sampling Guide, Quality Assurance Program for Construction,and the State Standard
Methods of Tests(www.dor.state.ne.us)or AASHTO or ASTM procedures. The City shall
provide adequate quality assurance on the project and will be responsible for the sampling and
delivery of project materials for testing to a qualified laboratory. In all cases,the State will
provide a State Representative designated by the State on a part-time basis,who will serve to
inspect the project to ensure that the City is in compliance with the plans,contracts,scope of
work, regulations,statutes,etc., in order that Federal Funds may be expended on the project.
Upon project completion,the City shall complete and sign a State DR Form 299,"Notification of
Project Completion and Materials Certification"and provide it to the State Representative for
further action.
The City by signing DR Form 299 certifies that all sampling and test results of materials
used on the project, manufacturer's certificates of compliance and manufacturer's certified test
reports meet contract requirements and are on file with the City and the City shall make them
available for inspection to the State and the FHWA or their authorized representatives when
requested in writing to do so.
The State Representative assigned to the project will conduct a final review of the project
and will determine if the project is acceptable. If the State Representative determines the project
is acceptable,the State Representative will sign the DR Form 299 and send it to the District
Engineer for signature. The District Engineer will forward the form to the State's Urban Engineer
for signing, project closeout and final payment. If the State Representative determines the
project is not acceptable,the State Representative will notify the City's Project Manager in writing
of what needs to be done to bring the project into compliance for acceptability before the State
Representative will sign the DR Form 299 and recommend the project for closeout. The City
shall contact the State's District Engineer for State Representative assignment. It is understood
that any construction engineering services furnished by the State will be part of the cost of the
project and the State's expenses will be included as costs of the project as specified in the
reimbursement section of this agreement.
Project No. HSIP-5011(10) -4-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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SECTION 10. The City shall advertise and conduct a letting and•receive bids for the
contemplated improvement. Prior to advertising the project for bids,the City shall submit a
Right-of-Way Certificate and final plans package(100 percent plans,specifications,engineers
estimate,status of utilities,environmental coordination letters, permits and contract bidding
documents)to the Urban Engineer for review. The State will review the submitted items and give
the City direction on proceeding with advertising the project for bids. Upon direction from the
State for the City to advertise,the City shall not open the bids for a minimum of 21 calendar days
after the first advertisement is published in the newspapers. The City shall submit its selection of
low bidder and supporting documents to the State for concurrence prior to awarding of the
construction contract to the successful low bidder. The City shall sign the contract or contracts
and shall send copies of the signed contract(s), including copies of the awarded final plans
package to the State's Urban Engineer,and District Engineer.
SECTION 11. The total project cost which includes: preliminary engineering, Right-of-Way,
nonbetterment utility rehabilitation, construction and construction engineering is estimated to be
$939,000. The City's share is to be 100 percent of the preliminary engineering costs,
Right-of-Way costs,all costs over the maximum Federal amount and 20 percent of all other
actual eligible costs which is estimated to be$345,640. The State agrees to reimburse the City,
using Federal Funds,for 80 percent of the actual eligible cost of the improvement up to a
maximum of$593,360. Both the City and State recognize this is a preliminary estimate and the
final cost may be higher or lower. Progress billings to reimburse the City may be submitted no
more often than monthly. The State will reimburse 95 percent of the actual eligible expenses
until the 5 percent retention reaches a maximum amount of$25,000. Once the maximum
retention is obtained,the State will reimburse 100 percent of the actual eligible expenses. The
final settlement between the State and the City will be made after final review and approval by
the State and after an audit, if deemed necessary by the State,has been performed to verify
actual eligible costs. The City shall reimburse the State for any overpayments discovered by the
State or its authorized representative.
The City further agrees,that if reimbursement to the State is required on this project, and if
the City is unable to or does not make reimbursement within 60 calendar days after the State
notifies the City of such required reimbursement;the State by this agreement is authorized to
withhold money from highway funds apportioned or to be apportioned to the City, in an amount
equal to the required reimbursement to the State.
Costs incurred by the State with respect to the entire project will be a part of the cost of the
project to be paid out of City and Federal Funds. The State may,at its discretion, initiate
Project No. HSIP-5011(10) -5-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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progress invoices for costs incurred by the State during the progression of the project and the
City agrees to pay those invoices within thirty days of their receipt. The City's share of the total
project cost will be all costs not paid for by Federal Funds.
The criteria contained in Part 31 of the Federal Acquisition Regulations System
(48 CFR 31)will be applied to determine the allowability of costs incurred by the City under this
agreement.
Final payment consisting of the retention withheld minus the State incurred expenses will
not be reimbursed to the City until the City has filed a completed State DR Form 299 with the
State, and both the City and the State have signed it. Once the DR Form 299 is signed by the
State,no further reimbursement requests will be accepted by the State and the FHWA.
SECTION 12. The City understands that payment for the costs of this project,whether they be
services,engineering, Right-of-Way,utilities, material or otherwise,are the sole responsibility of
the City where Federal participation is not allowable or available. Therefore,where the Federal
government refuses to participate in this project or any portion of this project,the City will be
responsible for full project payment with no cost or expense to the State in this project or any
portion of this project. Should this project be abandoned before completion,the City shall pay all
costs incurred by the State prior to such abandonment.
The City shall maintain all books,documents,papers,accounting records and other
evidence pertaining to costs incurred and shall make such material available at its office at all
reasonable times during the contract period and for three years from the date of final payment
under this agreement;such records to be available for inspection by the State and the FHWA or
any authorized representatives of the Federal government,and the City shall furnish copies to
those mentioned in this section when requested to do so.
SECTION 13. The Federal share of this project must be reduced by any project specific local
property assessments that exceed the appropriate local share on this project. This is subject to
State review.
SECTION 14. Because the City is to receive Federal Funds for any part of this project,the City
shall perform the services for all phases of work, including, but not limited to preliminary
engineering,acquisition of Right-of-Way,construction(includes construction engineering),etc.,
according to Federal procedures and requirements. Although Federal Funds may be allocated to
the project,all phases or certain phases of work will become ineligible for Federal Funds if
Federal procedures and requirements are not met.
Project No. HSIP-5011(10) -6-
Intersection of 108th Street and Old Maple Road
Safety Improvements
qual to the required reimbursement to the State.
Costs incurred by the State with respect to the entire project will be a part of the cost of the
project to be paid out of City and Federal Funds. The State may,at its discretion, initiate
Project No. HSIP-5011(10) -5-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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Prior to beginning any phase of work on the proposed project,the City shall contact the
Urban Engineer for direction and assistance to ensure that all project work will be accomplished
according to Federal procedures and requirements.
SECTION 15. If the City performs any part of the work on this project itself,the City shall abide
by the provisions of the Nebraska Fair Employment Practices Act as provided by Neb.Rev.Stat.
§48-1101,through 48-1126, and all regulations relative to nondiscrimination in federally assisted
programs of the Department of Transportation,Title 49 CFR,Parts 21 and 27 as set forth in
DISCRIMINATION CLAUSES Section of this agreement.
SECTION 16. The City shall have on file with the State an acceptable drug-free workplace
policy.
SECTION 17. DISADVANTAGED BUSINESS ENTERPRISES
A. Policy
The City shall ensure that disadvantaged business enterprises as defined in 49 CFR
Part 26 will have the maximum opportunity to participate in the performance of contracts financed
in whole or in part with Federal Funds under this agreement. Consequently,the disadvantaged
business requirements of 49 CFR Part 26 are hereby made a part of and incorporated by this
reference into this agreement.
B. Disadvantaged Business Enterprises Obligation
The City and State shall ensure that disadvantaged business enterprises as defined in 49
CFR Part 26 have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with Federal Funds provided under this agreement. In
this regard,the City shall take all necessary and reasonable steps in accordance with 49 CFR
Part 26 to ensure that disadvantaged business enterprises have the maximum opportunity to
compete for and perform contracts. The City shall not discriminate on the basis of race,color,
national origin, or sex in the award and performance of FHWA assisted contracts.
The City,acting as a subrecipient of Federal-aid funds on this project shall adopt the
disadvantaged business enterprise program of the State for the Federal-aid contracts the City
enters into on this project.
Failure of the City to carry out the requirements set forth above shall constitute breach of
contract and,after the notification of the FHWA,may result in termination of the agreement or
contract by the State or such remedy as the State deems appropriate.
SECTION 18. NONDISCRIMINATION CLAUSES
During the performance of this agreement,the City,for itself, its assignees and successors in
interest agrees as follows:
Project No. HSIP-5011(10) -7-
Intersection of 108th Street and Old Maple Road
Safety Improvements
ts are not met.
Project No. HSIP-5011(10) -6-
Intersection of 108th Street and Old Maple Road
Safety Improvements
qual to the required reimbursement to the State.
Costs incurred by the State with respect to the entire project will be a part of the cost of the
project to be paid out of City and Federal Funds. The State may,at its discretion, initiate
Project No. HSIP-5011(10) -5-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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(1) Compliance with Regulations: The City shall comply with the Regulations of the
Department of Transportation relative to nondiscrimination in federally assisted programs
of the Department of Transportation(Title 49, Code of Federal Regulations, Parts 21
and 27,hereinafter referred to as the Regulations),which are herein incorporated by
reference and made a part of this agreement.
(2) Nondiscrimination: The City,with regard to the work performed by it after award and prior
to completion of the contract work,shall not discriminate on the basis of disability, race,
color, sex, religion or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The City shall not
participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations,including employment practices when the contract covers a program set forth
in Appendixes"A,""B,"and"C"of Part 21 of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the City for work to be
performed under a subcontract, including procurements of materials or equipment,each
potential subcontractor or supplier shall be notified by the City of the City's obligations
under this agreement and the Regulations relative to nondiscrimination on the basis of
disability, race,color,sex,religion or national origin.
(4) Information and Reports: The City shall provide all information and reports required by the
Regulations,or orders and instructions issued pursuant thereto,and shall permit access to
its books,records,accounts,other sources of information,and its facilities as may be
determined by the State or the FHWA to be pertinent to ascertain compliance with such
Regulations,orders and instructions. Where any information required of a contractor is in
the exclusive possession of another who fails or refuses to furnish this information,the City
shall so certify to the State,or the FHWA as appropriate,and shall set forth what efforts it
has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the City's noncompliance with the
nondiscrimination provisions of this agreement,the State will impose such contract
sanctions as it or the FHWA may determine to be appropriate, including but not limited to,
(a) withholding of payments to the City under this agreement until the City complies,
and/or
(b) cancellation,termination or suspension of this agreement, in whole or in part.
(6) Incorporation of Provisions: The City shall include the provisions of paragraph(1)through
(6)in every subcontract, including procurements of materials and leases of equipment,
Project No. HSIP-5011(10) -8-
Intersection of 108th Street and Old Maple Road
Safety Improvements
project to be paid out of City and Federal Funds. The State may,at its discretion, initiate
Project No. HSIP-5011(10) -5-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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unless exempt by the Regulations,order,or instructions issued pursuant thereto. The City
•
shall take such action with respect to any subcontract or procurement as the State or the
FHWA may direct as a means of enforcing such provisions including sanctions for
noncompliance; provided, however,that,in the event a contractor becomes involved in,or
is threatened with,litigation with a subcontractor or supplier as a result of such direction,
the City may request the State to enter into such litigation to protect the interests of the
State,and in addition,the City may request the United States to enter into such litigation to
protect the interests of the United States.
SECTION 19. Changes to the City street which affect the function or operation of the
improvement made either during construction or after the project is completed,will require prior
approval of the State. Requests for changes during project construction must be made to the
State Representative who will then forward the request to the Urban Engineer for final approval.
Upon project completion and final inspection,the City shall send one set of"As-Built"plans
to the State's Urban Engineer.
SECTION 20. Upon project completion,the City shall maintain this project at its own expense,
and make provisions each year for the maintenance costs involved in properly maintaining this
facility. The City will release and hold harmless the State and FHWA from any suits brought
against the State arising out of the City's construction and maintenance.
SECTION 21. Any utility rehabilitations or installations made within the Right-of-Way of this
project after execution of this agreement must be in accordance with the provisions of Federal-
Aid Highway Policy Guide,23 CFR 645A,"Utility Relocations,Adjustments and
Reimbursement", and Federal-Aid Policy Guide,23 CFR 645B,"Accommodation of Utilities"
issued by the U.S. Department of Transportation, FHWA,or a State approved Utility
Accommodation Policy. In order to receive Federal-Aid Funds for this improvement,the City
shall follow the current"Policy for Accommodating Utilities on State Highway Right-of-Way."
Anv work within the State Right-of-Wav requires a permit. The City shall contact the District
Engineer or Permits Officer to determine if a permit or permits is needed for the project and to
make application for those permits if necessary.
All nonbetterment municipally owned and operated utility rehabilitation costs within the
corporate limits of the City will become a project cost,but that outside of the corporate limits,only
the nonbetterment portion of the rehabilitation costs of facilities currently occupying private
Right-of-Way will be reimbursed. Further,there will be no Federal reimbursement for private or
nonmunicipally owned and operated utilities if they are located on public Right-of-Way, however,
nonbetterment costs of privately owned and operated utilities will be reimbursed if they exist on
Project No. HSIP-5011(10) -9-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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privately owned Right-of-Way and it is necessary to rehabilitate the utilities due to this project. All
such reimbursements must be based on items and estimates submitted by the utility and
approved by the City and State. Should this proiect necessitate the nonbetterment rehabilitation
of any privately owned and operated utilities,then the City shall send the State an estimate of
those nonbetterment utility rehabilitation costs prior to the work being done. The City shall pay
for utilitynonbetterment rehabilitation and then bill the State for those eligible reimbursement
9
costs. All reimbursements will be based on the actual costs of material,services and labor. This
will be subject to audit, if the State deems that one is necessary.
SECTION 22. The Federal law governing acquisition and relocation on federally assisted
projects is Public Law 91-646,the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970,commonly called just the Uniform Act. The City shall comply with the
Uniform Act,the State's Right-of-Way Acquisition guide for LPA's and the State's Right-of-Way
Manual.
The Uniform Act applies whenever Federal dollars are used in any phase of a project,such
as planning,environmental assessment, right-of-way,or construction. The Uniform Act must
be followed even if there is NO Federal funding in the right-of-way phase. When applicable,
the State's Relocation Assistance Act, Neb.Rev. Stat.76-214 through 76-1238 applies on all
projects.
Prior to beginning Right-of-Way appraisals and acquisition,the City shall submit to the
State Right-of-Way plans, Right-of-Way legal descriptions and a Right-of-Way estimate for review
and approval. If acceptable,the State will issue a Notice-to-Proceed with the Right-of-Way work
phase.
The City shall present to the State,a Right-of-Way Certificate that certifies the City has
complied with the Uniform Act requirements and that the project is ready for construction. The
State will grant the City authorization to proceed with the construction phase of the project, if the
documentation submitted by the City supports the Right-of-Way Certificate.
SECTION 23. The City at no cost to the project,shall clear the present Right-of-Way on this
project of all advertising signs. The City at no cost to the project,shall clear any other privately
owned facility or thing that may interfere with the construction, maintenance and operation of the
improvement planned for this project, and keep the old and new Right-of-Way free of future
encroachments, except those authorized by permit.
SECTION 24. The City shall certify after accomplishment,that any Right-of-Way for this
improvement not donated in compliance with the FHWA guidelines will be acquired in
Project No. HSIP-5011(10) - 10-
Intersection of 108th Street and Old Maple Road
Safety Improvements
of privately owned and operated utilities will be reimbursed if they exist on
Project No. HSIP-5011(10) -9-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970 as amended,49 CFR 24,and the State's Right-of-Way Manual as approved by FHWA.
SECTION 25. Traffic control during project construction must conform to the Manual on Uniform
Traffic Control Devices. Before final acceptance of the project by the State,all signing and
marking must be in conformance with the current Manual on Uniform Traffic Control Devices.
SECTION 26. The State and City agree that:
(a) Pursuant to Section 8.05 of the Home Rule Charter, no elected official or any officer
or employee of the City will have a financial interest,direct or indirect,in any city contract. Any
violation of this section with the knowledge of the person or corporation contracting with the City
will render the contract or agreement voidable by the Mayor or Council.
(b) This agreement contains the entire agreement of the City and State. No
representations were made or relied upon by City or State other than those that are expressly
set forth herein. No agent,employee or other representative of City or State is empowered to
alter any of the terms in this agreement unless done in writing and signed by an authorized
officer of the City and State.
IN WITNESS WHEREOF,the City and State have caused these presents to be executed
by their proper officials thereunto duly authorized as of the dates below indicated.
EXECUTED by the City this day of 9 ,2007.
WITNESS: CITY OF OMAHA
Buster Brown Mike Fahey
a
ity lerk Mayor' c)tit-----
EXECUTED by the State this /341 day of J i. r k ,2007. .
STATE OF NEBRASKA
DEPARTMENT OF ROADS
James J. Knott, P.E.
Are.el/ AILIJ
,.Roadway Design Engineer
RECOMMENDED: 1
Timothy .We er
i' `� � /(2,,-`-t ` Rai:
Distract 2 Engin APPROVED AS TO FORM:
AGR8-DI r'''•
DEPUTY CITY ATTORNEY
/7—
Project No. HSIP-5011(10) -11 -
Intersection of 108th Street and Old Maple Road I " + 6
Safety Improvements
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improvement planned for this project, and keep the old and new Right-of-Way free of future
encroachments, except those authorized by permit.
SECTION 24. The City shall certify after accomplishment,that any Right-of-Way for this
improvement not donated in compliance with the FHWA guidelines will be acquired in
Project No. HSIP-5011(10) - 10-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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Project No. HSIP-5011(10) -9-
Intersection of 108th Street and Old Maple Road
Safety Improvements
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OMAHA
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Intersection of 108th Street and Old Maple Road
Safety Improvements
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c-25a CITY OF OMAHA
LEGISLATIVE CHAMBER
•
Omaha,Nebraska I
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City of Omaha and the State of Nebraska Department of Roads
desire to construct safety enhancing improvements at 108th Street and Old Maple Road; and,
WHEREAS, this project, identified as Federal Aid Project HSIP-5011(10) and
State Control No. 22257 and is eligible for assistance from the Federal Highway Administration
in accord with the terms of the attached Agreement which by this reference is made a part
hereof; and,
WHEREAS, the City's local share of this project is estimated to be $345,640 and
Federal Highway Administration funds will cover the remaining $593,360 for the project; and,
WHEREAS, the City's share of $345,640 will be paid from the Street and
Highway Allocation Fund 12131, Traffic Capital Organization 116189.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the Program Agreement between the City
of Omaha and the State of Nebraska Department of Roads providing for construction of safety
enhancing improvements at 108th Street and Old Maple Road, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the City's estimated
$345,640 share of the project cost from the Street and Highway Allocation Fund 12131, Traffic
Capital Organization 116189.
APPROVED AS TO FORM:
P:\PW 1\17283maf.doc l �7
CITY ATTORNEY DATE
/0
By (74j .
Cou cilmember
Adopted ' N - 5...2007 -7- G7
/‘40
- City Clerk
d?. ..—Approved . -'
h-"(24
a�
Mayor
anklin Si
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C.N. 22257 EXHIBIT A
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Intersection of 108th Street and Old Maple Road
Safety Improvements
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1819 Farnam Street
Omaha,NE 68183
(402)444-5552
(402)444-5263 Fax
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5/29/2007
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