RES 2008-1426 - ABM Janitorial Services appeals bid rejection on janitorial services - public safety center (withdrawn) JanitorialABM Janitorial
• /ABM. - RECEIVED C`-iiEF'S OFFICE 8410 K St. Ste.Omaha,NE 68127
Services OI,4(llii► Piii.11,E DEPT. Telephone:(402)342-1495
Facsimile:(402)342-2298
2008 OCT -I AM 9 5l
,
September 26, 2008
Eric W. 13uske -
Chief of Police
•
City of Omaha
505 15'h Street • .
Omaha, NE 68102-2769
RE: Bid on "Janitorial Services-Public Safety Training Center"'.
Dear Chief 13uske,
I am in receipt of your letter,dated 9/15/08, in which you state that a recommendation is
being made to award the contract for the Public Safety Training Center to a different
bidder. Your letter also states that the reason for this is that there arc some apparent
inaccuracies in our unit prices and extension totals when our bid was submitted. I would
like the opportunity to appeal this action by explaining to you why my numbers were
stated the way they were and what they mean in relation to what was requested from
purchasing.
When I entered the unit prices for each frequency requested, I did so by taking the annual
total bid amount and dividing it by a different factor for each frequency. For daily
services. I took the annual amount ($77,356.14)divided by the number of working days
in a year(251 with holidays)-and arrived at a unit price of S308.19. For weekly services,
1 took the annual amount.($77,356.14)divided by 52 weeks in a year to arrive at
$1,487.62 for a unit price. Finally, for monthly services I simply took the annual amount
(S77.356.14)and divided it by 12 months in a year to reach $6,446.35. So at this point. i
feel that there should be no discrepancy in the calculations for unit prices in my hid that
was proposed on 9/.10/08.
Under each line for unit price, there is a calculation that says. "x 12="" which I assumed
related to the extension column to the right. Since that was fairly vague. I assumed that if
the calculation was asking, for my total to be multiplied by 12 then it must be asking for a
monthly figure. However. that would never equate properly except i'or in the last
category where it actually asks for a monthly amount. My interpretation then of this
calculation was that it was asking for the total dollar figure for daily services in a month
multiplied by 12 (rather than just one daily amount by 12)and the total dollar figure for
weekly services in a month multiplied by 12 (rather than just one weekly amount by 12).
Doing it this way does lead to the annual amount. which is what was listed on each
extension line. The overall effect is that the unit prices arc correct, and the amounts listed
in the extension line represent the overall annual bid amount (with the rationale described
above).
a subsidiary of!M Industries Inc.
If you were looking for it differently,then the unit prices can simply be multiplied by 12
and substituted for the figure I listed in the extension line, but it doesn't seem to make
sense to me.
I hope that this letter helps convey clearly how my numbers were calculated. I do feel
strongly that we should retain the contract because our annual amount has not changed,
and the totals do calculate into the annual bid amount. I feel that perhaps our difference
is in seeing how the extension totals are interpreted.
Please let me know the status of your decision on this matter, we hope that we will be
able to hold onto this contract and continue to provide more services to the Omaha Police
Department. -
Respectfully,
Chris Carey
Branch Manager
ABM Janitorial
•
lrra r't:tr `h 12
i.
City of Omaha f7 l Sit
NTikc Fahcy,Mayor
• Eric W. Buske.
Chief of Police
September 15, 2008 Omaha Police Department
"To Serve and Protect"
505 South 15th Street
Omaha, Nebraska 68102-2 769
(402)444-5600
Mr. Chris Carey, Branch Manager fax(402)444.5898
ABM Janitorial www,opd.ci.ornalra.ne.us
8410"K" Street #14
Omaha, NE 68127
RE Bid on " Janitorial Services— Public Safety Training Center". which opened
September 10, 2008
Dear Mr. Carey:
The Omaha Police Department will be recommending that another bidder, other than yourself, be
awarded the aforementioned Janitorial Services— Public Safety Training Center Contract.
The unit prices and extension totals you provided in your bid are not accurate.
Recommendation is being forwarded to the City Purchasing Agent, and an Ordinance is being
forwarded to the City Council, to recommend award to another bidder.
Within ten days after a bid is rejected. any rejected bidder may appeal to the City Council by filing
with the City Clerk a written objection stating all reasons for the objection.
Sincerely. •
Eric W. Buske
Chief of Police
IWB/DLB/ddr
•
c: Deputy Chief David L. Baker Lieutenant Malt Lippold
Deputy Chief Mark Sundermeier Connie Percosky. Fleet d': Facilities
Captain Adam Kyle Pat Burke, Purchasing Agent
Captain Ruth Ann Popp Buster Brown, City Clerk
Lieutenant Todd Schmaderer Members of the City Council
A Nationally Accredited La►iv Enforcement Agency
feel that there should be no discrepancy in the calculations for unit prices in my hid that
was proposed on 9/.10/08.
Under each line for unit price, there is a calculation that says. "x 12="" which I assumed
related to the extension column to the right. Since that was fairly vague. I assumed that if
the calculation was asking, for my total to be multiplied by 12 then it must be asking for a
monthly figure. However. that would never equate properly except i'or in the last
category where it actually asks for a monthly amount. My interpretation then of this
calculation was that it was asking for the total dollar figure for daily services in a month
multiplied by 12 (rather than just one daily amount by 12)and the total dollar figure for
weekly services in a month multiplied by 12 (rather than just one weekly amount by 12).
Doing it this way does lead to the annual amount. which is what was listed on each
extension line. The overall effect is that the unit prices arc correct, and the amounts listed
in the extension line represent the overall annual bid amount (with the rationale described
above).
a subsidiary of!M Industries Inc.
.
City o as� a Omaha ebr , jjJjJ
`
1819 Farnam—Suit e C 1 L 2 "" .. G,.
rk
r
Omaha, Nebraska 68183-0112
0 �!�.:
Buster Brown (402) 444-5550
City Clerk FAX (402) 444-5263 04P4
7.
ED FEBR�"
October 7, 2008
A
Chris Carey •
ABM Janitorial Services
8410 K Street, Ste. 14
Omaha,NE 68127
Dear Mr. Carey:
This letter is notification that a hearing before the Omaha City Council on the appeal of
your bid rejection for "Janitorial Services-Public Safety Training Center" has been set for
October 21, 2008. The City
Council Meeting begins at 2:00 P.M. in the Legislative
Chamber, (LC-4), Omaha/Douglas Civic Center, 1819 Farnam Street, Omaha, Nebraska.
This is your opportunity to present your case to the City Council.
Sincerely yours,
Buster Brown
City Clerk
BJB:te
forwarded to the City Council, to recommend award to another bidder.
Within ten days after a bid is rejected. any rejected bidder may appeal to the City Council by filing
with the City Clerk a written objection stating all reasons for the objection.
Sincerely. •
Eric W. Buske
Chief of Police
IWB/DLB/ddr
•
c: Deputy Chief David L. Baker Lieutenant Malt Lippold
Deputy Chief Mark Sundermeier Connie Percosky. Fleet d': Facilities
Captain Adam Kyle Pat Burke, Purchasing Agent
Captain Ruth Ann Popp Buster Brown, City Clerk
Lieutenant Todd Schmaderer Members of the City Council
A Nationally Accredited La►iv Enforcement Agency
feel that there should be no discrepancy in the calculations for unit prices in my hid that
was proposed on 9/.10/08.
Under each line for unit price, there is a calculation that says. "x 12="" which I assumed
related to the extension column to the right. Since that was fairly vague. I assumed that if
the calculation was asking, for my total to be multiplied by 12 then it must be asking for a
monthly figure. However. that would never equate properly except i'or in the last
category where it actually asks for a monthly amount. My interpretation then of this
calculation was that it was asking for the total dollar figure for daily services in a month
multiplied by 12 (rather than just one daily amount by 12)and the total dollar figure for
weekly services in a month multiplied by 12 (rather than just one weekly amount by 12).
Doing it this way does lead to the annual amount. which is what was listed on each
extension line. The overall effect is that the unit prices arc correct, and the amounts listed
in the extension line represent the overall annual bid amount (with the rationale described
above).
a subsidiary of!M Industries Inc.
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he status of your decision on this matter, we hope that we will be
able to hold onto this contract and continue to provide more services to the Omaha Police
Department. -
Respectfully,
Chris Carey
Branch Manager
ABM Janitorial
•
2008 Oct 24 14: 50 ABM JANITORIAL 402 342 2298 p. 2
•
Janitorial ABM Janitorial
Services,pp 6410 K St. Ste.14
•' Omaha,NE 68127
Telephone:(402)342-1495
Facsimile:(402)342-2298
•
•
I 1 x
October 24,2008
•
Pat Burke
•
Douglas County Purchz sing
• 1819 Famam Street, #902 •
Omaha, NE 68183 j
Re: Bid on Public Safety Training Center
Dear Pat:
This letter is to inform you that as of today, October 24,2008, ABM Janitorial desires to
withdraw our bid from contention for services at the Police Public Safety Training
Center.
•
We appreciate the opportunity to bid and look forward to future opportunities with The
City of Omaha.
Respectfully,
• U-APC.‘
Chris Carey
Branch Manager •
•
•
a subsidiary of fia Industries Inc.
RECEIVED TIME OCT. 24. 4:00PM •
another bidder.
Within ten days after a bid is rejected. any rejected bidder may appeal to the City Council by filing
with the City Clerk a written objection stating all reasons for the objection.
Sincerely. •
Eric W. Buske
Chief of Police
IWB/DLB/ddr
•
c: Deputy Chief David L. Baker Lieutenant Malt Lippold
Deputy Chief Mark Sundermeier Connie Percosky. Fleet d': Facilities
Captain Adam Kyle Pat Burke, Purchasing Agent
Captain Ruth Ann Popp Buster Brown, City Clerk
Lieutenant Todd Schmaderer Members of the City Council
A Nationally Accredited La►iv Enforcement Agency
feel that there should be no discrepancy in the calculations for unit prices in my hid that
was proposed on 9/.10/08.
Under each line for unit price, there is a calculation that says. "x 12="" which I assumed
related to the extension column to the right. Since that was fairly vague. I assumed that if
the calculation was asking, for my total to be multiplied by 12 then it must be asking for a
monthly figure. However. that would never equate properly except i'or in the last
category where it actually asks for a monthly amount. My interpretation then of this
calculation was that it was asking for the total dollar figure for daily services in a month
multiplied by 12 (rather than just one daily amount by 12)and the total dollar figure for
weekly services in a month multiplied by 12 (rather than just one weekly amount by 12).
Doing it this way does lead to the annual amount. which is what was listed on each
extension line. The overall effect is that the unit prices arc correct, and the amounts listed
in the extension line represent the overall annual bid amount (with the rationale described
above).
a subsidiary of!M Industries Inc.
Page 1 of 1
Brown, Buster(CCIk)
From: Burke, Patrick(Prch)
Sent: Monday, October 27,2008 8:36 AM
To: Weaver, Warren (CCou); Brown, Buster(CCIk)
Cc: Kyle, Capt Adam (OPD); Baker, D/C Dave (OPD)
Subject: ABM's withdrawal of their bid under protest.
ABM Janitorial Services has withdrawn their bid for janitorial services at the Public Safety Training Facility. I
asked the Buyer,Janet Robbins,to call this supplier in to the office and discuss how to bid, and the requirements
of this bid. The Buyer explained how bids should be priced,the City's expectations, and that if there are
questions,to call the Purchasing Department, call the contact named on the bid, or come in face to face instead
of guessing.
In addition, another purpose for discussing the bid process with ABM is because this same supplier also bid on
OPD's carpet cleaning bid which opened this past Wednesday, October 21st. ABM bid thousands of dollars to
perform carpet cleaning at each OPD location, and the bid called for a bid based upon cost per square foot. The
lowest cost bidder was seven and one half cents(.075) per square foot;ABM indicated thousands of dollars per
square foot.
Chris Carey at ABM is the person who submits requirements for ABM. Mr. Carey now understands how to render
a responsive bid. I will be attending the Council meeting on October 28th in the event Council has additional
questions.
PMB
From: Burke, Patrick(Prch)
Sent: Friday, October 24, 2008 12:32 PM
To: Robbins,Janet(Prch)
Cc: Kyle, Capt Adam (OPD)
Subject: RE: JANITORIAL FOR THE TRAINING CENTER
They are withdrawing?
From: Robbins,Janet(Prch)
Sent: Friday, October 24, 2008 12:27 PM
To: Burke, Patrick (Prch); Kyle, Capt Adam (OPD)
Subject: JANITORIAL FOR THE TRAINING CENTER
AMB IS WITH DRAWING THEIR BID. THE LETTER WILL BE FAXED THIS AFTERNOON TO PAT.
JAN
10/27/2008
related to the extension column to the right. Since that was fairly vague. I assumed that if
the calculation was asking, for my total to be multiplied by 12 then it must be asking for a
monthly figure. However. that would never equate properly except i'or in the last
category where it actually asks for a monthly amount. My interpretation then of this
calculation was that it was asking for the total dollar figure for daily services in a month
multiplied by 12 (rather than just one daily amount by 12)and the total dollar figure for
weekly services in a month multiplied by 12 (rather than just one weekly amount by 12).
Doing it this way does lead to the annual amount. which is what was listed on each
extension line. The overall effect is that the unit prices arc correct, and the amounts listed
in the extension line represent the overall annual bid amount (with the rationale described
above).
a subsidiary of!M Industries Inc.
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he status of your decision on this matter, we hope that we will be
able to hold onto this contract and continue to provide more services to the Omaha Police
Department. -
Respectfully,
Chris Carey
Branch Manager
ABM Janitorial