RES 2008-1191 - PO from Aramsco for air powered respirators OM�HA•NF -, r
Y
U��" �' Office of the Mayor
� ' ' ` ^ 1819 Famam Street,Suite 300
gd I c :
o''• '#. '�; ' Omaha,Nebraska 68183-0300
(402)444-5000
arF p FEaR°t' 11 C;..� FAX:(402)444-6059
TY' �'i�
City of Omaha `�M: f i.G;n
Mike Fahey,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution authorizing the payment to Aramsco, A Safeguard
Industrial Company in the amount of $81,809.00 for the purchase of 91 Purified Air Powered
Respirators for the Omaha Metro Medical Response System(OMMRS).
Aramsco is the sole manufacturer and vendor of this product and is a firm qualified to provide
the product contemplated herein. In accord with the provisions of Section 5.16 of the Home
Rule Charter, when there is a sole source vendor, the City Council may, by resolution, authorize
the Purchasing Division to issue a purchase order for the services.
The cost of the Purified Air Powered Respirators will be paid from the 2008 Federal Department
of Health and Human Services Assistant Secretary for the Preparedness and Response (ASPR)
Grant, award number BT-622-123108, approved by City Council on April 22, 2008 (Resolution
Number 574)
Funds of $81,809.00 have been appropriated in the ASPR Budget, Fund 12168, Organization
130758. The Finance Department is authorized to pay these costs from the listed account.
Approved as to Funding: Referred to City Council for Consideration:
(4,-<_.4 o $ ks 6g e' /fir
Carol A. Ebdon - Date ayor's Office Date
Finance Director
(44A1.1.4s 6.6rt
g//5/611/
Gail Kinsey-Tholfipson�
Human Rights and Relations ecTor
P:\MAY\1019k1c
ed SEP " 008 7-O
0/1)04_, _
City Clerly
ble€4%
O
Approved '
Mayor
of a
provider in good standing in one region may be accepted for the provider to be enrolled
in another region. Regions shall review and analyze all such documentation for
appropriateness and completeness. Any noted deficiency shall be corrected with the
provider. All enrollment documentation shall be available to the Department upon
request.
3. Service Provider must agree to a routine•verification of the prevention services delivered,
program fidelity and federal block grant requirements. Network Management and/or the
Department will complete verification.
4. Service Provider must agree to ensure continuity and comprehensiveness of services by
operating collaboratively with other community behavioral health prevention services and
providers. This shall include coordinating services with the Regional Prevention System
Coordination Office, other providers, the State BH Prevention Manager, and the
Department.
5. Service Provider must agree to comply with information reporting (including the
Prevention Data Set) required to maximize all federal funding.
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
?4
on or before
6:00 p.m. may be reimbursed for evening meal expenses. Noon meals may be reimbursed if -
the employee leaves on or before 11:00 a.m. (for overnight travel), or returns on or after 2:00
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
35
ei+
Page 2 of 4
A licant's Name.
recipient agrees to teach only the
certified standard G.R.E.A.T.curricula,and agrees to use the approved free student workbooks and approved free
graduation certificates. The grant recipient agrees not to reproduce,in whole or in part,in any format,the student
workbooks without prior BJA approval. Order forms are available at http://www.great-online.org/.
1f1^
OJP FORM 4000/2(REV.4.88
, , EQUIPMENT PROCUREMENT REQUEST FORM (EPRF)
National Bioterrorism Preparedness Program 93.889
BT-622-123108
Hospital Preparedness Program—
Pandemic Influenza Supplement (213,983.00)
Grant #U3RHS007554-01-02
ILC Dover PAPRS
AGENCY REQUESTING PURCHASE: OMMRS
DATE: 7-22-08
CONTACT INFORMATION: Phyllis Dutton
11128 John Galt Blvd. Suite 550
Omaha, NE 68137
(402) 717-1733
Phyllis.dutton@alegent.orq
SHIP TO: NOTE: PLEASE CONTACT JERRY NEVINS PRIOR TO SHIPMENT FOR ARRANGEMENTS TO
BE MADE FOR THE STORAGE AREA
AGENCY Immanuel Medical Center (OMMRS Storage area)
ADDRESS: 6901 N. 72nd. Street, Omaha NE 68122
CONTACT: Jerry Nevins
PHONE NUMBER: (402) 578-9656 (cell); (402) 231-7298 (pager); (402) 614-7298
FAX: (402) 572-3651
EQUIPMENT & COST as stated on approved spending plan budget: $81.818.10 (Task# 16.03)
Each piece of equipment costing$20,000 or more will go out to bid except equipment procured on a State Contract or the
piece of equipment is sole-source procurement.
AEL REFERENCE NUMBER: 01AR-05-COMB ILC Dover PAPRS (Task # 16.03)
ITEM DESCRIPTION/Specifications: Purified Air Powered Respirators that are CBRNE approved for
ACF Clinics to use with a pandemic influenza situation or a chemical exposure.
Bid 1 (Lowest Bid)
VENDOR: Aramsco
COMPANY REPRESENTATIVE: David W. Powell
ADDRESS: 1480 Grandview Ave. Paulsboro NJ 08066-1801
PHONE: 856-686-7700
FAX:
STATE CONTRACT#: BT-622-123108
UNIT COST: 865.00 X 91=78,715.00
QUANTITY: 91
91 x 34.00 PPE kit= 3,094.00
SHIPPING COST: $ N/A included in quote
SUBTOTAL: $ 81,809.00
TOTAL COST**: $ 81,809.00
7/29/2008 FY06 UASI Equipment Procurement Request Form pg 1
cTor
P:\MAY\1019k1c
ed SEP " 008 7-O
0/1)04_, _
City Clerly
ble€4%
O
Approved '
Mayor
of a
provider in good standing in one region may be accepted for the provider to be enrolled
in another region. Regions shall review and analyze all such documentation for
appropriateness and completeness. Any noted deficiency shall be corrected with the
provider. All enrollment documentation shall be available to the Department upon
request.
3. Service Provider must agree to a routine•verification of the prevention services delivered,
program fidelity and federal block grant requirements. Network Management and/or the
Department will complete verification.
4. Service Provider must agree to ensure continuity and comprehensiveness of services by
operating collaboratively with other community behavioral health prevention services and
providers. This shall include coordinating services with the Regional Prevention System
Coordination Office, other providers, the State BH Prevention Manager, and the
Department.
5. Service Provider must agree to comply with information reporting (including the
Prevention Data Set) required to maximize all federal funding.
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
?4
on or before
6:00 p.m. may be reimbursed for evening meal expenses. Noon meals may be reimbursed if -
the employee leaves on or before 11:00 a.m. (for overnight travel), or returns on or after 2:00
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
35
ei+
Page 2 of 4
A licant's Name.
recipient agrees to teach only the
certified standard G.R.E.A.T.curricula,and agrees to use the approved free student workbooks and approved free
graduation certificates. The grant recipient agrees not to reproduce,in whole or in part,in any format,the student
workbooks without prior BJA approval. Order forms are available at http://www.great-online.org/.
1f1^
OJP FORM 4000/2(REV.4.88
•
Bid 2 (Second-Lowest Bid)
VENDER:
COMPANY REPRESENTATIVE:
ADDRESS:
PHONE:
FAX:
STATE CONTRACT # (If applicable):
UNIT COST: $
QUANTITY:
SHIPPING COST: $
SUBTOTAL: $
TOTAL COST: $
Bid 3 (Highest Bid)
VENDER:
COMPANY REPRESENTATIVE:
ADDRESS:
PHONE:
FAX:
STATE CONTRACT# (If applicable):
UNIT COST: $
QUANTITY:
SHIPPING COST: $
SUBTOTAL: $
TOTAL COST: $
Yes X No Sole-Source Procurement? To purchase equipment from a sole-source, complete the
justification form and return it with this EPRF.
Yes X No Is the total cost of the equipment at or over$20,000.00? If the total cost of the lowest
bid is $20,000.00 or more, formal sealed competitive bids are required. Additionally, a
resolution is required to obtain Omaha City Council approval.
Yes X No Are all three quotes attached? (Or, in the case of a sole-source procurement, is the
quote from the sole-source attached?) Informal quotes are required and necessary to
expedite the bidding process.
CITY OF OMAHA USE ONLY: Mayor's Office Approval (JR, AF, or GB) PB Approval
FINANCE DEPT ONLY: EXPENSE CODE
All Information is mandatory to purchase equipment.This form must be completed.
Use this form for each different piece of equipment to be purchased. Attach budget justification document
7/29/2008 FY06 UASI Equipment Procurement Request Form pg 1
E: 856-686-7700
FAX:
STATE CONTRACT#: BT-622-123108
UNIT COST: 865.00 X 91=78,715.00
QUANTITY: 91
91 x 34.00 PPE kit= 3,094.00
SHIPPING COST: $ N/A included in quote
SUBTOTAL: $ 81,809.00
TOTAL COST**: $ 81,809.00
7/29/2008 FY06 UASI Equipment Procurement Request Form pg 1
cTor
P:\MAY\1019k1c
ed SEP " 008 7-O
0/1)04_, _
City Clerly
ble€4%
O
Approved '
Mayor
of a
provider in good standing in one region may be accepted for the provider to be enrolled
in another region. Regions shall review and analyze all such documentation for
appropriateness and completeness. Any noted deficiency shall be corrected with the
provider. All enrollment documentation shall be available to the Department upon
request.
3. Service Provider must agree to a routine•verification of the prevention services delivered,
program fidelity and federal block grant requirements. Network Management and/or the
Department will complete verification.
4. Service Provider must agree to ensure continuity and comprehensiveness of services by
operating collaboratively with other community behavioral health prevention services and
providers. This shall include coordinating services with the Regional Prevention System
Coordination Office, other providers, the State BH Prevention Manager, and the
Department.
5. Service Provider must agree to comply with information reporting (including the
Prevention Data Set) required to maximize all federal funding.
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
?4
on or before
6:00 p.m. may be reimbursed for evening meal expenses. Noon meals may be reimbursed if -
the employee leaves on or before 11:00 a.m. (for overnight travel), or returns on or after 2:00
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
35
ei+
Page 2 of 4
A licant's Name.
recipient agrees to teach only the
certified standard G.R.E.A.T.curricula,and agrees to use the approved free student workbooks and approved free
graduation certificates. The grant recipient agrees not to reproduce,in whole or in part,in any format,the student
workbooks without prior BJA approval. Order forms are available at http://www.great-online.org/.
1f1^
OJP FORM 4000/2(REV.4.88
• Quotation
Aran—fi
1480 GRANDVIEW AVE .;._.....;....: :>::»::>::>:::: «:....... .......
A SAFEGUARD INDUSTRIAL COMPANY PAUI.SBOItO NJ 08066-1801
PNAMOTMM
856 686 7700 07/24/08 S1291863
ORDER TO:
.........................
.........................
www.aramsco.com
1
QUOTE T0: SHIP TO:
ALEGENT HEALTH IKE FRIEDMAN . ALEGENT HLTH EMMANUEL MED CTR
PHYLLIS DUTTON COMMUNITY HEALTH ATTN PHYLLIS DUTTON
11128 JOHN BALT BLVD SUITE 550 6901 NORTH 72ND STREET
OMAHA, NE 68137 OMAHA, NE 68122-1799
;:.::•0gci.OR,:: ... ." ;;:<.;:<. T @f".T'0.lWHBfR.<..: .: . :..
jsnyder@aramsco.com
29034 QUOTE: OMMRSACC PAPR Jamie Snyder
..................:..............,.,...;-.. � 1./. ,.. .::::::: ....:..:.:'.:,:i..:::.:;,:
•r
�._x.y::.......:.:..::::�::�:::::::::.::.�:: �• � r.e:ri:r.•firi:�:•?is�i::•i:•ii:i•:�i:f.•ii::�:i::i�4:�ii:::�:i::•i::•::•i.i:•:i::�:::}:�:i:ii'•ii:{�:�:'•i:i:i�i:�i'•ie:t:.�•:::::r::{....... � :F:,'�i1"-"�"-...-.1^:}`r'W-..-..-.W..................-.
dpowell@aramsco.com
David W Powell BW BEST WAY NET 30 DAYS • ASAP
:!i:i?mWJYF1W
91ea ILC DOVER S-5500 SENTINEL XL 865 . 000 ea 78715 . 00
PAPR KIT - INCLUDES BLOWER,
BUTYL HOOD ASSEMBLY,
RECHARGEABLE NiMH BATTERY,
BATTERY CHARGER, WAIST BELT,
(3) CBRN CAP 2 CARTRIDGES, HP
ONE-SIZE-FITS ALL HEAD COVER,
HP BREATHING HOSE, (2) HP
CARTRIDGES, QUICK-LOC BELT,
FLOW METER AND NIOSH •
INSTRUCTION MANUAL - PACKED IN
A BLACK DUFFEL BAG WITH CUSTOM
EMBROIDERY "PROPERTY OF OMMRS"
IN WHITE 2" TALL STITCHING.
91kt 91063 XL JETGUARD HOSPITAL PPE KIT, 34 . 000/kt 3094 . 00
SIZE XLARGE
Subtotal 81809.00
This is a Quotation. Est Freight • 0.00
Est Tax 0. 00
Prices are firm for 30 days, subject to change without notice after 30 days.
Total 81809. 00
ness and completeness. Any noted deficiency shall be corrected with the
provider. All enrollment documentation shall be available to the Department upon
request.
3. Service Provider must agree to a routine•verification of the prevention services delivered,
program fidelity and federal block grant requirements. Network Management and/or the
Department will complete verification.
4. Service Provider must agree to ensure continuity and comprehensiveness of services by
operating collaboratively with other community behavioral health prevention services and
providers. This shall include coordinating services with the Regional Prevention System
Coordination Office, other providers, the State BH Prevention Manager, and the
Department.
5. Service Provider must agree to comply with information reporting (including the
Prevention Data Set) required to maximize all federal funding.
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
?4
on or before
6:00 p.m. may be reimbursed for evening meal expenses. Noon meals may be reimbursed if -
the employee leaves on or before 11:00 a.m. (for overnight travel), or returns on or after 2:00
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
35
ei+
Page 2 of 4
A licant's Name.
recipient agrees to teach only the
certified standard G.R.E.A.T.curricula,and agrees to use the approved free student workbooks and approved free
graduation certificates. The grant recipient agrees not to reproduce,in whole or in part,in any format,the student
workbooks without prior BJA approval. Order forms are available at http://www.great-online.org/.
1f1^
OJP FORM 4000/2(REV.4.88
JUSTIFICATION FOR NON-COMPETITIVE PROCUREMENT
• (SOLE SOURCE JUSTIFICATION)
ILC DOVER
PARAGRAPH 1: A brief description of the program and what is being contracted.
The OMMRS Equipment and Training committee has evaluated the ILC
Dover PARRS that is CBRNE Approved and at this time are requesting the
purchase for the ACF Phase 2 Clinics. We want to order a CBRNE CAP 2
PAPR system and the ILC Dover is the only one that has achieved this
rating.
PARAGRAPH 2: Explanation of why a non-competitive contract is necessary:
This ILC Dover PAPRS equipment is CBRNE approved with a CAP 2
rating and is the only one on the market with this rating. It has the
advantage of being able to replace the battery/filter with non
contamination of the wearer. Having this product will help protect
personnel while doing the decontamination procedure and the
battery needs to be replaced with one that is charged. This process
is able to be completed due to the configuration of the equipment.
The equipment also has an battery alarm system that notifies the
wearer that the battery is low and needs replaced.
PARAGRAPH 3: Time Contracts
This product is being purchased through the:
National Bioterrorism Preparedness Program 93.889
BT-622-123108
Hospital Preparedness Program—
Pandemic Influenza Supplement(213,983.00)
Grant#U3RHS007554-01-02
This contract which is from three separate funding streams has a very short time line for completion.
This equipment is being purchased through the funding that needs to be completed by 12-31-08.
PARAGRAPH 4: Uniqueness
This product is the only one that is on the market that has the CAP 2 rating and has the
qualities as mentioned on battery replacement, filter replacement, and the low battery alarm
system which helps protects the personnel from being exposed to contamination while
wearing the equipment and while doing the decontamination process.
PARAGRAPH 5: Other points that should be covered to make a convincing case.
Aramsco is the only Vendor that carries this particular equipment. Please note
the attached letter to verify this from ILC DOVER.The hood on this product is
also more durable and the face piece is crease resistant thus allowing for
better protection for the wearer.
10/20/2005 ODP Sole Source Justification Form pg 1
agree to a routine•verification of the prevention services delivered,
program fidelity and federal block grant requirements. Network Management and/or the
Department will complete verification.
4. Service Provider must agree to ensure continuity and comprehensiveness of services by
operating collaboratively with other community behavioral health prevention services and
providers. This shall include coordinating services with the Regional Prevention System
Coordination Office, other providers, the State BH Prevention Manager, and the
Department.
5. Service Provider must agree to comply with information reporting (including the
Prevention Data Set) required to maximize all federal funding.
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
?4
on or before
6:00 p.m. may be reimbursed for evening meal expenses. Noon meals may be reimbursed if -
the employee leaves on or before 11:00 a.m. (for overnight travel), or returns on or after 2:00
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
35
ei+
Page 2 of 4
A licant's Name.
recipient agrees to teach only the
certified standard G.R.E.A.T.curricula,and agrees to use the approved free student workbooks and approved free
graduation certificates. The grant recipient agrees not to reproduce,in whole or in part,in any format,the student
workbooks without prior BJA approval. Order forms are available at http://www.great-online.org/.
1f1^
OJP FORM 4000/2(REV.4.88
PARAGRAPH 6: A declaration that this action is in the best interest of the agency.
After evaluation of the product it was determined by the OMMRS Equipment and Training
Committee that this product is safer and meets their requirements for handling a CBRNE
event. .It is felt that this product will help protect the personnel wearing the equipment and is
in the best interest of OMMRS to purchase this product now and with future purchases.
10/20/2005 ODP Sole Source Justification Form pg 2
0 °CDOo ° N v, w / ,up ,,� \
Cr'n G ° `
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p0cr0cr ° g ,< 0O g ° `C3
CAD O 5 CCDD 0. O 0- CT O, CD CDCD
N
750 3,000
Commercial Transportation(2009-10) 4 750 3,000
Vehicle Mileage 2,500 .505 1,263
Total 9,363
Rev.4/97
Analyst
& It:?/u/a1Approve
ILCDOVER www.iicdover.com
creating what's next►>
To Whom It May Concern:
Please be advised that Aramsco is sole source on ILC Dover Sentinel XLTM part number S-5500. You may feel free
to contact me via cell at(302)233-2208 or by email at tgrasso@ilcdover.com if you have any comments or
questions.
Thank you for your consideration.
Warm Regards,
Tom Grasso
Tom Grasso
National Sales Manager—PPE
ILC Dover
Designer and Manufacturer of NASA's Space Suits
One Moonwalker Road, Frederica, Delaware USA 19946-2080 P: 302 335 3911 F: 302 335 0762
cor
p0cr0cr ° g ,< 0O g ° `C3
CAD O 5 CCDD 0. O 0- CT O, CD CDCD
N
750 3,000
Commercial Transportation(2009-10) 4 750 3,000
Vehicle Mileage 2,500 .505 1,263
Total 9,363
Rev.4/97
Analyst
& It:?/u/a1Approve
.4
c-25a CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Omaha Metropolitan Medical Response System (OMMRS)
seeks to purchase 91 Purified Air Powered Respirators in accordance with the requirements and
budget'of the 2008 Federal Department of Health and Human Services Assistant Secretary for
the Preparedness and Response (ASPR) Grant; and,
WHEREAS, this is a sole-source procurement based on Aramsco being the sole
manufacturer and vendor of this product; and,
WHEREAS, the mayor recommends your favorable consideration of this
Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the purchase 91 Purified Air Powered Respirators from
Aramsco for the Omaha Metro Medical Response System (OMMRS) in the amount of
$81,809.00 is hereby approved; and, that the Finance Department is authorized to pay this
amount! from the 2008 Federal Department of Health and Human Services Assistant Secretary
for the Preparedness and Response (ASPR) Grant, award number BT-622-123108, approved by
City Council on April 22, 2008 (Resolution Number 574).
P:\MAYI\1019klc.doc APPROVED AS TO FORM:
.6)4A'(-- 0J/
DEP CITY ATTORNEY DATE
By
„0„,c7i3,44.
Councilmember
Adopted S — 9 2008 ••�^
City Cler,���
Approve
Mayor
purchased through the funding that needs to be completed by 12-31-08.
PARAGRAPH 4: Uniqueness
This product is the only one that is on the market that has the CAP 2 rating and has the
qualities as mentioned on battery replacement, filter replacement, and the low battery alarm
system which helps protects the personnel from being exposed to contamination while
wearing the equipment and while doing the decontamination process.
PARAGRAPH 5: Other points that should be covered to make a convincing case.
Aramsco is the only Vendor that carries this particular equipment. Please note
the attached letter to verify this from ILC DOVER.The hood on this product is
also more durable and the face piece is crease resistant thus allowing for
better protection for the wearer.
10/20/2005 ODP Sole Source Justification Form pg 1
agree to a routine•verification of the prevention services delivered,
program fidelity and federal block grant requirements. Network Management and/or the
Department will complete verification.
4. Service Provider must agree to ensure continuity and comprehensiveness of services by
operating collaboratively with other community behavioral health prevention services and
providers. This shall include coordinating services with the Regional Prevention System
Coordination Office, other providers, the State BH Prevention Manager, and the
Department.
5. Service Provider must agree to comply with information reporting (including the
Prevention Data Set) required to maximize all federal funding.
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
?4
on or before
6:00 p.m. may be reimbursed for evening meal expenses. Noon meals may be reimbursed if -
the employee leaves on or before 11:00 a.m. (for overnight travel), or returns on or after 2:00
Adapted from the Nebraska Department of Health and Human Services System Documents in 2005
35
ei+
Page 2 of 4
A licant's Name.
recipient agrees to teach only the
certified standard G.R.E.A.T.curricula,and agrees to use the approved free student workbooks and approved free
graduation certificates. The grant recipient agrees not to reproduce,in whole or in part,in any format,the student
workbooks without prior BJA approval. Order forms are available at http://www.great-online.org/.
1f1^
OJP FORM 4000/2(REV.4.88
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One Moonwalker Road, Frederica, Delaware USA 19946-2080 P: 302 335 3911 F: 302 335 0762
cor
p0cr0cr ° g ,< 0O g ° `C3
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N
750 3,000
Commercial Transportation(2009-10) 4 750 3,000
Vehicle Mileage 2,500 .505 1,263
Total 9,363
Rev.4/97
Analyst
& It:?/u/a1Approve