RES 2008-1416 - Amendment to agmt with Ehrhart Griffin & Associates for combined sewer separation project in 20th-27th Sts and Clark to Lake Sts gea
` ��/ff�Are.°.? y'F
�‘�MAHA,N6
:' Alt" RE IV0 Public Works Department
Gi- 7
M r� j' i� � Umaha/Douglas Civic Center
. October 2008 n p 01
c:®�Pi► � 21 , 08 OCTUt, i t1 i � 3: �- 1819 Farnam Street,Suite 601
o., ;ter'
N�`ry Omaha,Nebraska 68183-0601
��ren r sBR`'*� Ali C Rat (402)444-5220
s 4., Fax(402)444-5248
City of Omaha OMAHA, �����:ti,:a„s��
Robert G.Stubbe,P.E.
•
Mike Fahey,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving Amendment No. 2 to an Engineering Agreement
with Ehrhart Griffin & Associates first approved by the City Council on April 12, 2005, by
Resolution No. 417. The amendment covers final design services including preparation of plans
and specifications, detailed cost estimate and other documents for bidding this combined sewer
separation project located in the vicinity of 20th to 27th Streets and Clark to '1,al e Street. The
scope of services is detailed in attached Amendment No. 2 to the Agreement.
Ehrhart Griffin & Associates has agreed to perform the engineering services listed in
Amendment No. 2 for the sum of$121,704.25. Funding for this amendment will come from the
Sanitary Sewer Improvement Fund 21124, Sewer Separation Organization 116912, year 2008
expenditure.
Ehrhart Griffin & Associates has filed the required Annual Contract Compliance Report Form in
the Human Relations Department.
The Public Works Department requests your consideration and approval of the attached
Resolution and Amendment.
Respectfully submitted, Referred 'ty Council for Consideration:
34 -Do & ?C �'J
ert G. Stubbe, P.E. Date Mayor's Office Date
ublic Works Director
Approved as to Funding: Approved:
,c,,-,-0- (1- 411—PL>-- (Nkolo g Lid ' /0 / p
Carol A. Ebdon ADate Gail Kinsey Tho pson Date
Finance Director P Human Rights and Relations Director
1154hxf
18,910.21 •
By: •
ROLOFF'CONSTRUCTION
Z�
> A:
Dz 11
TO
—tj
g m ar,g a; -1 a - 8 p R.t,o 85 >
o ' os �i 31 ro g; _. 1_'
�a I i s; - g8 i I„8 le
- �� I 1 1' S S a an =x
Vi
0.
�g I ss l i.= - a
1 1 g ..
I.i '.' F.8- 1 g I ''''' 'a..t(o> f.'1' kij __._ g
- -• � r g ' �..Aansrr
gV I s4
I
•
CARRELL to
p ' EL." 6c ASSOC W.TE^.�ANC_ �q N
6 N COSVRYEYORS ffi C0NSl8�.'PA ow-vs
FINAL PLAT 5004 South 110th Street Omaha,NE 68137 0
• 402-331-2333 / FAX: 402-331-6077
a WILCOX'S 2ND ADDITION TO OMAHA REPLAT 7
1___.
- -
his subcontractors, if any to file compliance reports with the
contractor in the same form and to the same extent as required by the federal government for federal
contracts under federal rules and regulations. Such compliance reports shall be filed with the contract
compliance officer. Compliance reports filed at such times as directed shall contain information as to the
employment practices,policies, programs and statistics of the contractor and his subcontractors.
7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal
Employment Opportunity Clause," and section 10-193 in every subcontract of purchase order so that such
provisions will be binding upon each subcontractor or vendor.
PBE/DBE Doc 12/5/02
Total) for this contract (if said contract is
Enterprises is essential to the achievement of the anticipated to be over $200,000). Bidders shall
City of Omaha's PBE/DBE goals. Therefore, to make every good faith effort to meet said goal.
be considered for award, Bidders must comply
with the requirements of these PBE/DBE 5. Bidders are informed that price alone does not
specifications. By submitting his/her bid, each constitute an acceptable basis for rejecting
Bidder gives assurance that the contractor will PBE/DBE bids unless the Bidder can
meet the City of Omaha's percentage goals set demonstrate that no reasonable price can be
forth in the PBE/DBE specifications for obtained from a PBE/DBE. A Bidder's failure to
participation by Protected and/or Disadvantaged meet the PBE/DBE goal or to show reasonable
AMENDMENT NO. 2
TO THE AGREEMENT FOR ENGINEERING SERVICES
FOR OPW 50762 ---26th & GRANT AREA
SEWER SYSTEM RENOVATION& SEPARATION IMPROVEMENTS
The Professional Services Agreement between the City of Omaha, Nebraska(OWNER) and
Ehrhart Griffin &Associates dated March 6th, 2005 for professional services to prepare an
engineering study and preliminary alternatives report for the combined sewer system in the
area bounded by Lake St. on the north, Clark St. on the south,North Expressway(27th) on
the west, and 20th St. on the east, is hereby amended as follows:
A description of the scope of work and services to be performed is stated in Exhibit A.
In summary, this amendment incorporates additional services for:
Additional work to complete final design plans and specifications of the
selected alternative for sewer separation consisting of preparation of final
plans,technical specifications, detailed cost estimate, and other documents
necessary for bidding due to the increase in project pipe length and depth,
and selection of trenchless construction for the sanitary sewer work.
Compensation for the services in the Amendment shall be on an hourly basis as outlined in
Section IV of the March 6th, 2005 agreement. The agreed upon cost for this additional work
is stated in Exhibit A. The maximum amount for the services covered by this amendment
shall not exceed $121,704.25 without prior written authorization by the City of Omaha.
In accordance with the provisions of the March 6th, 2005 Agreement, the Amendment is
executed on o 3 , 2008.
"OWNER" "ENGINEER"
CITY OF OMAHA,NEBRASKA EHRHART GRIFFIN & ASSOCIATES
Omaha/Douglas Civic Center 3552 Farnam Street
1819 Farnam St., Suite 601 Omaha,NE 68131
Omaha,NE 68183
yhdaa4 W\f UiA)2
D* ii t J. a,LEzitc
ATTEST:. • APPROVED AS TO FORM:
•
;7 g
it, lerk u y City Attorney
proved as to Funding: Approved:
,c,,-,-0- (1- 411—PL>-- (Nkolo g Lid ' /0 / p
Carol A. Ebdon ADate Gail Kinsey Tho pson Date
Finance Director P Human Rights and Relations Director
1154hxf
18,910.21 •
By: •
ROLOFF'CONSTRUCTION
Z�
> A:
Dz 11
TO
—tj
g m ar,g a; -1 a - 8 p R.t,o 85 >
o ' os �i 31 ro g; _. 1_'
�a I i s; - g8 i I„8 le
- �� I 1 1' S S a an =x
Vi
0.
�g I ss l i.= - a
1 1 g ..
I.i '.' F.8- 1 g I ''''' 'a..t(o> f.'1' kij __._ g
- -• � r g ' �..Aansrr
gV I s4
I
•
CARRELL to
p ' EL." 6c ASSOC W.TE^.�ANC_ �q N
6 N COSVRYEYORS ffi C0NSl8�.'PA ow-vs
FINAL PLAT 5004 South 110th Street Omaha,NE 68137 0
• 402-331-2333 / FAX: 402-331-6077
a WILCOX'S 2ND ADDITION TO OMAHA REPLAT 7
1___.
- -
his subcontractors, if any to file compliance reports with the
contractor in the same form and to the same extent as required by the federal government for federal
contracts under federal rules and regulations. Such compliance reports shall be filed with the contract
compliance officer. Compliance reports filed at such times as directed shall contain information as to the
employment practices,policies, programs and statistics of the contractor and his subcontractors.
7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal
Employment Opportunity Clause," and section 10-193 in every subcontract of purchase order so that such
provisions will be binding upon each subcontractor or vendor.
PBE/DBE Doc 12/5/02
Total) for this contract (if said contract is
Enterprises is essential to the achievement of the anticipated to be over $200,000). Bidders shall
City of Omaha's PBE/DBE goals. Therefore, to make every good faith effort to meet said goal.
be considered for award, Bidders must comply
with the requirements of these PBE/DBE 5. Bidders are informed that price alone does not
specifications. By submitting his/her bid, each constitute an acceptable basis for rejecting
Bidder gives assurance that the contractor will PBE/DBE bids unless the Bidder can
meet the City of Omaha's percentage goals set demonstrate that no reasonable price can be
forth in the PBE/DBE specifications for obtained from a PBE/DBE. A Bidder's failure to
participation by Protected and/or Disadvantaged meet the PBE/DBE goal or to show reasonable
! ExHIBIrA
September 11, 2008
Ms. Sue Marino; P.E.
CITY OF OMAHA PUBLIC WORKS DEPARTMENT
1819 Farnam Street, Suite 600
Omaha, Nebraska 68183
RE: 26th and Grant Area Sewer Separation
RNC 50672 ,
EGA Project No. 061103
Dear Sue,
Please accept this letter as consideration for a request for contract amendment to the above
referenced project between the City and EGA.
Our original contract status was based upon a projected project cost of$ 1,944,550.48, as
identified under Paragraph 1.3 of the EGA contract and was amended for further extended
study of the area north of Lake Street in the following manner:
• Original contract amount $ 184,239.61 (9.47% of cost opinion)
• Expanded study area $ 19,500.00
Current contract amount $ 203,740.00
Contract amendment $ 121,704.25
Amended contract amount $ 325,444.25
As we have discussed, the,final.d.esign_of..this project was,based upon the expanded study area
and recommendations set forth in the final report and accepted by the Department. The
expanded design parameters consisted of approximately 13,660 lineal feet (compared to 8,550
lineal feet in our original proposal) of storm and sanitary sewer pipe.
In effect, based upon our previous agreement, this letter of contract amendment would be in the
amount of$ 121,704.25. All terms and conditions of the original contract would remain
unchanged.
Please do not hesitate ih calling me with any questions or comments. The City of Omaha, and
the Public Works Department in particular, is our most valued client and we value your input and
friendship.
Sincerely,
EHRHART GRIFFIN &ASSOCIAT
N_)1-'"
1101. 4. 2_,_
Daniel J. Dolezal, "..E.
Accep`ted'this'" " ' day'of ' • 2008 I t
t;,z
By:
EHRHART GRIFFIN &ASSOCIATES•3552 FARNAM STREET•OMAHA, NEBRASKA 68131 •402-551-0631
;7 g
it, lerk u y City Attorney
proved as to Funding: Approved:
,c,,-,-0- (1- 411—PL>-- (Nkolo g Lid ' /0 / p
Carol A. Ebdon ADate Gail Kinsey Tho pson Date
Finance Director P Human Rights and Relations Director
1154hxf
18,910.21 •
By: •
ROLOFF'CONSTRUCTION
Z�
> A:
Dz 11
TO
—tj
g m ar,g a; -1 a - 8 p R.t,o 85 >
o ' os �i 31 ro g; _. 1_'
�a I i s; - g8 i I„8 le
- �� I 1 1' S S a an =x
Vi
0.
�g I ss l i.= - a
1 1 g ..
I.i '.' F.8- 1 g I ''''' 'a..t(o> f.'1' kij __._ g
- -• � r g ' �..Aansrr
gV I s4
I
•
CARRELL to
p ' EL." 6c ASSOC W.TE^.�ANC_ �q N
6 N COSVRYEYORS ffi C0NSl8�.'PA ow-vs
FINAL PLAT 5004 South 110th Street Omaha,NE 68137 0
• 402-331-2333 / FAX: 402-331-6077
a WILCOX'S 2ND ADDITION TO OMAHA REPLAT 7
1___.
- -
his subcontractors, if any to file compliance reports with the
contractor in the same form and to the same extent as required by the federal government for federal
contracts under federal rules and regulations. Such compliance reports shall be filed with the contract
compliance officer. Compliance reports filed at such times as directed shall contain information as to the
employment practices,policies, programs and statistics of the contractor and his subcontractors.
7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal
Employment Opportunity Clause," and section 10-193 in every subcontract of purchase order so that such
provisions will be binding upon each subcontractor or vendor.
PBE/DBE Doc 12/5/02
Total) for this contract (if said contract is
Enterprises is essential to the achievement of the anticipated to be over $200,000). Bidders shall
City of Omaha's PBE/DBE goals. Therefore, to make every good faith effort to meet said goal.
be considered for award, Bidders must comply
with the requirements of these PBE/DBE 5. Bidders are informed that price alone does not
specifications. By submitting his/her bid, each constitute an acceptable basis for rejecting
Bidder gives assurance that the contractor will PBE/DBE bids unless the Bidder can
meet the City of Omaha's percentage goals set demonstrate that no reasonable price can be
forth in the PBE/DBE specifications for obtained from a PBE/DBE. A Bidder's failure to
participation by Protected and/or Disadvantaged meet the PBE/DBE goal or to show reasonable
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: f •---
WHEREAS, the City Council on April 12, 2005 approved an engineering agreement with
Ehrhart Griffin & Associates by resolution No. 417, for a preliminary engineering study and
utility survey for a combined sewer separation project located in the vicinity of 20th to 27th
Streets and Clark to Lake Street; and,
WHEREAS, it is necessary to amend this engineering agreement with Ehrhart Griffin &
Associates to perform final design services including preparation of plans and specifications,
detailed cost estimate and other documents for bidding this project, with details of the services
spelled out in the attached Amendment No. 2, which by this reference becomes a part herein;
' and,
WHEREAS, the cost of engineering services for this amendment is estimated to be
$121,704.25 which will be paid from the Sanitary Sewer Improvement Fund 21124, Sewer
Separation Organization 116912, year 2008 expenditure; and, 1
WHEREAS, the Public Works Department requests City Council's approval of
Amendment No. 2 to the engineering Agreement with Ehrhart Griffin & Associates for final
design services including preparation of plans and specifications, detailed cost estimate and other
documents for bidding this combined sewer separation project located in the vicinity of 20th to
27th Streets and Clark to Lake Street.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Public Works Department requests that
Amendment No. 2 to the Agreement with Ehrhart Griffin & Associates for final design services,
including preparation of plans and specifications, detailed cost estimate and other documents for
bidding this combined sewer separation project located in the vicinity of 20th to 27th Streets and
Clark to Lake Street,be approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay a total of$121,704.25 for this work,
coming from the Sanitary Sewer Improvement Fund 21124, Sewer Separation Organization
116912, year 2008 expenditure.
/Nis,
By (74.14/44 APPROVED AS TO FORM:
Councilmember
Adopted 2 1- 0 / �' �� 4"
�i
.. .. . . . I Y ATTORNEY DATE
' : - City Clerk /
7
Approved./% / 'I/
Mayor
-1 a - 8 p R.t,o 85 >
o ' os �i 31 ro g; _. 1_'
�a I i s; - g8 i I„8 le
- �� I 1 1' S S a an =x
Vi
0.
�g I ss l i.= - a
1 1 g ..
I.i '.' F.8- 1 g I ''''' 'a..t(o> f.'1' kij __._ g
- -• � r g ' �..Aansrr
gV I s4
I
•
CARRELL to
p ' EL." 6c ASSOC W.TE^.�ANC_ �q N
6 N COSVRYEYORS ffi C0NSl8�.'PA ow-vs
FINAL PLAT 5004 South 110th Street Omaha,NE 68137 0
• 402-331-2333 / FAX: 402-331-6077
a WILCOX'S 2ND ADDITION TO OMAHA REPLAT 7
1___.
- -
his subcontractors, if any to file compliance reports with the
contractor in the same form and to the same extent as required by the federal government for federal
contracts under federal rules and regulations. Such compliance reports shall be filed with the contract
compliance officer. Compliance reports filed at such times as directed shall contain information as to the
employment practices,policies, programs and statistics of the contractor and his subcontractors.
7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal
Employment Opportunity Clause," and section 10-193 in every subcontract of purchase order so that such
provisions will be binding upon each subcontractor or vendor.
PBE/DBE Doc 12/5/02
Total) for this contract (if said contract is
Enterprises is essential to the achievement of the anticipated to be over $200,000). Bidders shall
City of Omaha's PBE/DBE goals. Therefore, to make every good faith effort to meet said goal.
be considered for award, Bidders must comply
with the requirements of these PBE/DBE 5. Bidders are informed that price alone does not
specifications. By submitting his/her bid, each constitute an acceptable basis for rejecting
Bidder gives assurance that the contractor will PBE/DBE bids unless the Bidder can
meet the City of Omaha's percentage goals set demonstrate that no reasonable price can be
forth in the PBE/DBE specifications for obtained from a PBE/DBE. A Bidder's failure to
participation by Protected and/or Disadvantaged meet the PBE/DBE goal or to show reasonable
th
r; V. N 5 0 0• h i-t <j' FOS Cjrzt a
,.< 69 O O O n , ",.
co A Co
P N,•8 N 0 n M O C4 °
En
co O "CD �t O j OCT' pt. cn p O
�
d
OA
0EPOq
, CD N P" E > N
k N 0 to '� '� "�h` I
Q- \ 0 1-t NI o cf)
- - cro:.: 0N -, y , �
e# o
N ' • a sCNC C O (D °
ac v n.t — D `
•
V V " aQ-n
n p, 'TJ P �' r-•t
° QAAGR N' Q- P C O C Q - � 0
•
•
•
•
•
.
•
4 •
•
•
•
•
Fund 21124, Sewer
Separation Organization 116912, year 2008 expenditure; and, 1
WHEREAS, the Public Works Department requests City Council's approval of
Amendment No. 2 to the engineering Agreement with Ehrhart Griffin & Associates for final
design services including preparation of plans and specifications, detailed cost estimate and other
documents for bidding this combined sewer separation project located in the vicinity of 20th to
27th Streets and Clark to Lake Street.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Public Works Department requests that
Amendment No. 2 to the Agreement with Ehrhart Griffin & Associates for final design services,
including preparation of plans and specifications, detailed cost estimate and other documents for
bidding this combined sewer separation project located in the vicinity of 20th to 27th Streets and
Clark to Lake Street,be approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay a total of$121,704.25 for this work,
coming from the Sanitary Sewer Improvement Fund 21124, Sewer Separation Organization
116912, year 2008 expenditure.
/Nis,
By (74.14/44 APPROVED AS TO FORM:
Councilmember
Adopted 2 1- 0 / �' �� 4"
�i
.. .. . . . I Y ATTORNEY DATE
' : - City Clerk /
7
Approved./% / 'I/
Mayor
-1 a - 8 p R.t,o 85 >
o ' os �i 31 ro g; _. 1_'
�a I i s; - g8 i I„8 le
- �� I 1 1' S S a an =x
Vi
0.
�g I ss l i.= - a
1 1 g ..
I.i '.' F.8- 1 g I ''''' 'a..t(o> f.'1' kij __._ g
- -• � r g ' �..Aansrr
gV I s4
I
•
CARRELL to
p ' EL." 6c ASSOC W.TE^.�ANC_ �q N
6 N COSVRYEYORS ffi C0NSl8�.'PA ow-vs
FINAL PLAT 5004 South 110th Street Omaha,NE 68137 0
• 402-331-2333 / FAX: 402-331-6077
a WILCOX'S 2ND ADDITION TO OMAHA REPLAT 7
1___.
- -
his subcontractors, if any to file compliance reports with the
contractor in the same form and to the same extent as required by the federal government for federal
contracts under federal rules and regulations. Such compliance reports shall be filed with the contract
compliance officer. Compliance reports filed at such times as directed shall contain information as to the
employment practices,policies, programs and statistics of the contractor and his subcontractors.
7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal
Employment Opportunity Clause," and section 10-193 in every subcontract of purchase order so that such
provisions will be binding upon each subcontractor or vendor.
PBE/DBE Doc 12/5/02
Total) for this contract (if said contract is
Enterprises is essential to the achievement of the anticipated to be over $200,000). Bidders shall
City of Omaha's PBE/DBE goals. Therefore, to make every good faith effort to meet said goal.
be considered for award, Bidders must comply
with the requirements of these PBE/DBE 5. Bidders are informed that price alone does not
specifications. By submitting his/her bid, each constitute an acceptable basis for rejecting
Bidder gives assurance that the contractor will PBE/DBE bids unless the Bidder can
meet the City of Omaha's percentage goals set demonstrate that no reasonable price can be
forth in the PBE/DBE specifications for obtained from a PBE/DBE. A Bidder's failure to
participation by Protected and/or Disadvantaged meet the PBE/DBE goal or to show reasonable