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RES 2009-0015 - Agmt with RDG Schutte Wilscam Birge Inc for evaluation of police headquarters building I 0 4 1 "MAH, NF 0��. 8'P �� 'syRECEIVED Public Works Department zt' �"E � �_ Omaha/Douglas Civic Center c®k� w January13 2009 `� " _ PMj 1819 Farnam Street,Suite 601 °�, ` '' "ry, Omaha,Nebraska 68183-0601 °9 ¢- CITY C%P a E t (402)444-5220 �TED FEBR�}r *�/, , �� ! tA Fax(402)444-5248 City of Omaha Robert G.Stubbe,P.E. Mike Fahey,Mayor Public Works Director Honorable President and Members of the City Council, Transmitted herewith is a Resolution approving a professional services agreement for architect and engineering services with RDG Schutte Wilscam Birge, Inc. to provide professional services to formulate a master plan for future space requirements and evaluation of the existing Omaha Police Headquarters Building located at 505 South 15th Street. RDG Schutte Wilscam Birge, Inc. has agreed to perform the services detailed in exhibit "D" of the agreement for $49,860. The costs incurred will be paid for from the 2006 Public Facilities Bond Fund 13244, 2008 Issue Public Facilities Bond Organization 117513. • RDG Schutte Wilscam Birge, Inc. has filed the required Annual Contract Compliance Report Form, CC-1, in the Human Relations Department. The Public Works Department requests your consideration and approval of the attached Resolution and Agreement. • Res ectfully submitted, Referred to City Council for Consideration: /Z--/G-O g V:Ac ,r.� izz/aws&obert G. Stu be, P.E. Date f ce Dat e ublic Works Director Approved as to Funding: Approved: ; 1 qAc:)jar Carol A. Ebdon Date - Human Rights and Rela ions r�. 1 Date Finance Director Department !r-U 1190hxf ••43 o c go u;m 0 w rn B• O O o H •L_i n U sfi: ,�.. U 'Q.y a)N N N E U Q c "'" c m 0 d C O.o �oQU m O N O S, 2 I'� m • E v �Tj m c� 2" v u 1 m Msy> a EJN `, onC U Z f6 0 ..c 0 0 N.O — +,, CO ' C7awUFce n. CO• C d , Y t!� V, 5'8'M 8 ,0(O 4/ 0 ,o ere(0 V'-a-'0 -a-c W UdQ €m '' , co 1'� C 0 O O� CO sr N 0 0 N « O. R. C C7 co C.. H O U a a. o N C) 0 0 ? CO V' 0 0 0 0 0 O Ti N N V N N-• .0 a Q O• O . E N N c a' co o co a N cO —a N N COCO CD 0 0 7 ' N O 0 N O O 0) N V N N N ) C) CO a) n O m o -a.c 2 r` i c a COO 0 g E 0 o a a m f0 O N V' N CO 7 7 CO O 1 0 CO N • . V • C lNoyd • 9 10 n 3 . N 3 3 ( al a o p o Q E_p ' a >. N m 7 O 7 O = • M C) 0 • c N 1 c co co rn O CA H O O X l0 C O G. a C C) O 2 E `p o 8 m > C. c c c c m c 'G O 0 m 0 E m . • N d Z c) . c o E E m n a3 m a co p E@ W o 2 . w � o y o y § g, C .. l0 C T• -cgtr, la Cf C 22 C C K W E 4 C - N d d ov m > m i t e) vL• m P m > Y � `aoxD (naa o mH -0 3 c I- (` coet 1 N M a N (O f� aD N < (0 0 o 0 0 0 o o OM I Q: Q hall make every good faith effort to specifications. By submitting his/her bid, each meet said goal. Bidder gives assurance that the contractor will meet the City of Omaha's percentage goals set • PROFESSION/U.. SERVICES AGREEMENT THIS AGREEMENT is hereby made and entered into this 3 day of December,2008, by and between the City of Omaha, a municipal corporation located in Douglas County,.Nebraska (hereinafter referred to as the "City"), and RDG Schutte Wilscam Birge, Inc. (hereinafter referred to as the "Provider"), on the terms, conditions and provisions as set forth herein below. 1. PROJECT NAME AND DESCRIPTION City of Omaha Police Headquarters Preliminary Master Plan Il. DUTIES OF PROVIDER. A. Provider agrees to perform professional services, as set out and more fully described in the :.Proposal attached hereto, for the City, relative to the above-referenced project which is illustrated in Exhibit"D"attached hereto. Such services shall be:completed within a 200 day period after receipt of a purchase order from the City. B. Provider designates Joseph Lang, whose business address and phone number are 900 Farnam Street, Omaha, Nebraska, 402.3920133 as its project: manager.and contact person for this project. .. C. Provider agrees to maintain records and accounts, including personnel.,financial and property records; sufficient.to i:dentifCr and account for all costs pertaining to the.project and:certain other records as may required by the City to assure a proper accounting for all project:: funds: These records shall be made available to the City for audit purposes and shall be retained for period of five.(5)years after the expiration of this Agreement. D. Provider.:agrees to 'prepare a schedule..of compensation, detailing hourly rates for all compensated providers,employees,and subcontractors. E. Provider agrees-to complete,within.200 calendar days of-receipt of a purchase order from the City, the necessary 'services. The City recognizes that completion within this deadline is contingent upon timely response from utilities and City input. III. DUTIES OF CITY A. City designates Mike Oestmann whose business.address and phone number are 1523 South 24h Street, Omaha, 402-444-4575 as its contact, person for this project, who shall provide,a notice to proceed and such other written authorizations as are necessary to commence for proceed with the project and various aspects of it — +,, CO ' C7awUFce n. CO• C d , Y t!� V, 5'8'M 8 ,0(O 4/ 0 ,o ere(0 V'-a-'0 -a-c W UdQ €m '' , co 1'� C 0 O O� CO sr N 0 0 N « O. R. C C7 co C.. H O U a a. o N C) 0 0 ? CO V' 0 0 0 0 0 O Ti N N V N N-• .0 a Q O• O . E N N c a' co o co a N cO —a N N COCO CD 0 0 7 ' N O 0 N O O 0) N V N N N ) C) CO a) n O m o -a.c 2 r` i c a COO 0 g E 0 o a a m f0 O N V' N CO 7 7 CO O 1 0 CO N • . V • C lNoyd • 9 10 n 3 . N 3 3 ( al a o p o Q E_p ' a >. N m 7 O 7 O = • M C) 0 • c N 1 c co co rn O CA H O O X l0 C O G. a C C) O 2 E `p o 8 m > C. c c c c m c 'G O 0 m 0 E m . • N d Z c) . c o E E m n a3 m a co p E@ W o 2 . w � o y o y § g, C .. l0 C T• -cgtr, la Cf C 22 C C K W E 4 C - N d d ov m > m i t e) vL• m P m > Y � `aoxD (naa o mH -0 3 c I- (` coet 1 N M a N (O f� aD N < (0 0 o 0 0 0 o o OM I Q: Q hall make every good faith effort to specifications. By submitting his/her bid, each meet said goal. Bidder gives assurance that the contractor will meet the City of Omaha's percentage goals set TV. COMPENSATION AND PAYMENT A. The cost of services as specified in the Scope of Service shall be performed on a Fixed Fee basis,for the sum of Forty Nine Thousand Eight Hundred and Sixty Dollars (S49,860). B. Reim'bursable expenses shall be billed to the City by the Provider. C. INCREASE OF FEES • The parties hereto acknowledge that, as of the date of the execution of the Agreement, Section 10-142 of the Omaha Municipal Code provides as follows: Any amendment to contracts or purchases which taken alone increase the original fee as awarded (a) by ten percent, if the original fee is one hundred fifty thousand dollars(1150,000)or more, or(b)by seventy-five thousand dollars ($75,000) or more, shall be approved by the City Council in advance of the acceptance of any purchase in excess of such limits. However, neither contract nor purchase amendments will be split to avoid advance approval of the City Council. The originally approved scope and primary features of a contract or purchase will not be significantly revised as a result of amendment not approved in advance by the city council. The provisions of this section will be quoted in all future city contracts. Nothing in this section is intended to alter the authority of the mayor under section 5.16 of the Charter to approve immediate purchases. V. OWNERSHIP OF INSTRUMENTS OF SERVICE The City acknowledges the Provider's construction documents,including electronic files,as instruments of professional service.Nevertheless, upon completion of the services and payment in full of all monies due to the Provider,the final construction documents prepared under This Agreement shall become the property of the City. The City shall not reuse at another site or make any modification to the construction documents without the prior written authorization of the Provider.The City agrees,to the fullest extent permitted by law,to indemnify and hold harmless • the Provider,its officers,directors,,.employees and su.bconsuitants(collectively,Provider)against any damages,liabilities or costs, including reasonable attorneys'fees and defense costs,arising from or in any way connected with the unauthorized reuse or modification of the construction documents by the City,regardless of whether such reuse or modification is for use at the Project site or another site. VI. ADDITIONAL SERVICES In the event additional services for the aforementioned project not covered under this Agreement are required,Provider agrees to provide such services at a mutually agreed upon cost. VII.. INSURANCE REQUIREMENTS Provider shall .carry professional liability insurance in the minimum amount of one half million dollars and shall carry workers' compensation insurance in accordance with the statutory. requirements of the State of Nebraska. co a N cO —a N N COCO CD 0 0 7 ' N O 0 N O O 0) N V N N N ) C) CO a) n O m o -a.c 2 r` i c a COO 0 g E 0 o a a m f0 O N V' N CO 7 7 CO O 1 0 CO N • . V • C lNoyd • 9 10 n 3 . N 3 3 ( al a o p o Q E_p ' a >. N m 7 O 7 O = • M C) 0 • c N 1 c co co rn O CA H O O X l0 C O G. a C C) O 2 E `p o 8 m > C. c c c c m c 'G O 0 m 0 E m . • N d Z c) . c o E E m n a3 m a co p E@ W o 2 . w � o y o y § g, C .. l0 C T• -cgtr, la Cf C 22 C C K W E 4 C - N d d ov m > m i t e) vL• m P m > Y � `aoxD (naa o mH -0 3 c I- (` coet 1 N M a N (O f� aD N < (0 0 o 0 0 0 o o OM I Q: Q hall make every good faith effort to specifications. By submitting his/her bid, each meet said goal. Bidder gives assurance that the contractor will meet the City of Omaha's percentage goals set VIII. INDEMNIFICATION The Provider agrees,to the fullest extent permitted by law.to indemnify and hold harmless the City, its officers,directors and employees(collectively. City)against all damages, liabilities or costs, including reasonable attorneys'fees and defense costs,to the extent caused by the Provider's negligent.performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Provider is legally liable. The City agrees,to the fullest:extent permitted by law, to indemnify and hold harmless the Provider, its officers.directors, employees and subconsu.lt,ants(collectively,Provider)against all damages,liabilities or costs, including reasonable attorneys' fees and defense costs in connection with the Project,to the extent caused by theCity's negligent acts or the negligent acts of anyone for whom the City is legally liable.Neither the City.nor the Provider shall be obligated to indemnify the.:other party in any manner whatsoever for the other party's own negligence. IX. TERMINATION OF AGREEMENT • This Agreement may.be terminated by the City upon written notice to the provider of such termination and specifying the effective date at least-seven (7) days prior to the effective date of such termination. In the event of termination, the provider shall be.entitled to just.and equitable payment for services rendered to the date of termination, and all finished or unfinished documents, data surveys, studies, drawings, maps, models, reports or photographs shall become, at the City's option,its.property. • X. GENERAL CONDITIONS • • . . • A. Nondiscrimination. Provider shall trot, in the performance of this .Agreement, discriminate or permit: discrimination in violation of federal or state laws or local ordinances because of race, color, sec, age, or disability as recognized under 42 USCS 1.2101 et seq. and Omaha Municipal Code section 13-89,political or religious opinions,affiliations or national origin. B. Captions. •Captions used in this Agreement are for convenience and are not used in the construction:of this Agreement. .C. Applicable Laws, Parties to this Agreement shall conform teal] existing and applicable city • ordinances, resolutions, state laws, federal laws, and existing and applicable rules and regulations.Nebraska law will govern the terms and the performance under this Agreement. D. Interest'of.the City.Pursuant to Section 8.05 of the Horne Rule Charter,no elected official or any.officer or employee of the City shall have a financial interest, direct or indirect,in any . City Agreement. Any violation of this section with the knowledge of the person or corporation contracting with the,City shall render the Agreement voidable, by the Mayor or Council. E. Interest of the Provider. -The.Provider.covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance of services required to be performed under this Agreement; he further covenants that in the performance of this Agreement,no person having any such interest shall be employed. F. Merger. This Agreement shall not:be merged into any other oral or written agreement, lease or deed of any type. This is the complete and full agreement of the parties. • C lNoyd • 9 10 n 3 . N 3 3 ( al a o p o Q E_p ' a >. N m 7 O 7 O = • M C) 0 • c N 1 c co co rn O CA H O O X l0 C O G. a C C) O 2 E `p o 8 m > C. c c c c m c 'G O 0 m 0 E m . • N d Z c) . c o E E m n a3 m a co p E@ W o 2 . w � o y o y § g, C .. l0 C T• -cgtr, la Cf C 22 C C K W E 4 C - N d d ov m > m i t e) vL• m P m > Y � `aoxD (naa o mH -0 3 c I- (` coet 1 N M a N (O f� aD N < (0 0 o 0 0 0 o o OM I Q: Q hall make every good faith effort to specifications. By submitting his/her bid, each meet said goal. Bidder gives assurance that the contractor will meet the City of Omaha's percentage goals set • G. Modification. This Agreement contains the entire Agreement of the parties. No representations were made or relied upon by either party other than those that are expressly sat forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. H. Assignment. The Provider may not assign its rights under this Agreement without the express prior written consent of the City. 1. Strict Compliance. All provisions of this Agreement and each and every document that shall he attached shall be strictly complied with as written, and no substitution or change shall be made except upon written direction from authorized representative. J. Equal Employment Opportunity Clause. Annexed hereto as Exhibits "A","B","C","D" and "E" and made a part hereof by reference are the equal employment provisions of this contract. All reference in Exhibit. "A", "B", "C", "D" and "E" to "Contractor" shalt. mean "Provider". Refusal by the Provider to comply with any portion of this program as therein stated and described wi.11 subject the offending party to any or all of the following penalties: (I) Withholding of all future payments under the involved contracts to the 'Provider in violation until it is determined that the Provider is in compliance with the provisions of the contract; (2) Refusal of all future<bids for.any contracts with the City or any of its departments or divisions until such time as the provider demonstrates that he has established and shall carry out the policies of the program as herein outlined. EXECUTED this third day of December 2008. Provider By A ST i (Title) EXECU TED this I,day of JAIIRAW.,20 ATTES CITY OF OMAHA,A Municipal Corporation ByMalt c City Clerk Mayor '- `' .APPROVED AS TO<FORM: /a -i7-08 uty ity Attorney evised: 4/1;8/07 • ed in the construction:of this Agreement. .C. Applicable Laws, Parties to this Agreement shall conform teal] existing and applicable city • ordinances, resolutions, state laws, federal laws, and existing and applicable rules and regulations.Nebraska law will govern the terms and the performance under this Agreement. D. Interest'of.the City.Pursuant to Section 8.05 of the Horne Rule Charter,no elected official or any.officer or employee of the City shall have a financial interest, direct or indirect,in any . City Agreement. Any violation of this section with the knowledge of the person or corporation contracting with the,City shall render the Agreement voidable, by the Mayor or Council. E. Interest of the Provider. -The.Provider.covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance of services required to be performed under this Agreement; he further covenants that in the performance of this Agreement,no person having any such interest shall be employed. F. Merger. This Agreement shall not:be merged into any other oral or written agreement, lease or deed of any type. This is the complete and full agreement of the parties. • C lNoyd • 9 10 n 3 . N 3 3 ( al a o p o Q E_p ' a >. N m 7 O 7 O = • M C) 0 • c N 1 c co co rn O CA H O O X l0 C O G. a C C) O 2 E `p o 8 m > C. c c c c m c 'G O 0 m 0 E m . • N d Z c) . c o E E m n a3 m a co p E@ W o 2 . w � o y o y § g, C .. l0 C T• -cgtr, la Cf C 22 C C K W E 4 C - N d d ov m > m i t e) vL• m P m > Y � `aoxD (naa o mH -0 3 c I- (` coet 1 N M a N (O f� aD N < (0 0 o 0 0 0 o o OM I Q: Q hall make every good faith effort to specifications. By submitting his/her bid, each meet said goal. Bidder gives assurance that the contractor will meet the City of Omaha's percentage goals set PROTECTED AND/OR DIS ADV 4NTAGED BUSINESS CHECKLIST items Listed. Below must be submitted with Bid: 1. - Exhibit A -completed Protected and/or Disadvantaged Business Disclosure Participation Form. All PBE/DBE Subcontractors submitted on Exhibit.A must be certified with the City of Omaha Human Relations Department prior to the time of the bid opening. A current list is available on the City of Omaha's web site: www.ci.omahame.usidepartments/human relations, or can be requested through the Human Relations Department.at 402-444- 5.055. • • 2. - Verification in writing from each. PBE/DBE Subcontractor showing that the PBE/DBE Subcontractor has agreed to.perform the work identified on Exhibit A, Protected and/or Disadvantaged Business Disclosure Participation Form. Telephonic verifications will not be accepted. 3. E If you have not met the PBE/DBE goal established for this project, evidence of good faith efforts must be submitted with your'bid. Of you have questions regarding what constitutes a good faith effort please see the Protected and/or Disadvantaged Business Enterprise Participation contract specifications :or contact the Human Relations Department) 4. _. Exhibit B—completed.Contractor Employment Data Form.. • Should the bidder fail to comply with the above, its bid will be subject to rejection. . • In Addition please review all the specifications and hid enclosures to be certain of. a.complete and compliant bid. • 3/14/03 • isions until such time as the provider demonstrates that he has established and shall carry out the policies of the program as herein outlined. EXECUTED this third day of December 2008. Provider By A ST i (Title) EXECU TED this I,day of JAIIRAW.,20 ATTES CITY OF OMAHA,A Municipal Corporation ByMalt c City Clerk Mayor '- `' .APPROVED AS TO<FORM: /a -i7-08 uty ity Attorney evised: 4/1;8/07 • ed in the construction:of this Agreement. .C. Applicable Laws, Parties to this Agreement shall conform teal] existing and applicable city • ordinances, resolutions, state laws, federal laws, and existing and applicable rules and regulations.Nebraska law will govern the terms and the performance under this Agreement. D. Interest'of.the City.Pursuant to Section 8.05 of the Horne Rule Charter,no elected official or any.officer or employee of the City shall have a financial interest, direct or indirect,in any . City Agreement. Any violation of this section with the knowledge of the person or corporation contracting with the,City shall render the Agreement voidable, by the Mayor or Council. E. Interest of the Provider. -The.Provider.covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance of services required to be performed under this Agreement; he further covenants that in the performance of this Agreement,no person having any such interest shall be employed. F. Merger. This Agreement shall not:be merged into any other oral or written agreement, lease or deed of any type. This is the complete and full agreement of the parties. • C lNoyd • 9 10 n 3 . N 3 3 ( al a o p o Q E_p ' a >. N m 7 O 7 O = • M C) 0 • c N 1 c co co rn O CA H O O X l0 C O G. a C C) O 2 E `p o 8 m > C. c c c c m c 'G O 0 m 0 E m . • N d Z c) . c o E E m n a3 m a co p E@ W o 2 . w � o y o y § g, C .. l0 C T• -cgtr, la Cf C 22 C C K W E 4 C - N d d ov m > m i t e) vL• m P m > Y � `aoxD (naa o mH -0 3 c I- (` coet 1 N M a N (O f� aD N < (0 0 o 0 0 0 o o OM I Q: Q hall make every good faith effort to specifications. By submitting his/her bid, each meet said goal. Bidder gives assurance that the contractor will meet the City of Omaha's percentage goals set • • • PROTECTED AND DISADVANTAGED BUSINESS ENTERPRISE PROGRAMS Who Oualifi.es as a Protected /Disadvra.ntaued Business Enterprise? The term "Protected Business Enterprises" (PBE) is defined to be a business at least 51 percent of which is owned, controlled, and actively managed by protected class members (Black, Hispanic. Asian,or Pacific Islander,American Indian or Alaskan Native or Female). The term "Disadvantaged Business Enterprise" (DBE) is defined to be a small business that has been in existence for at least one year and has annual gross receipts of$150,000 or less. A DBE may include, but not limited to a business owned by a Protected class, but such business must meet two or other conditions set forth in the City of Omaha Contract Compliance Ordinance, Section 10-1.91.,M (1)through(5). What are the benefits of becominu certified as a PBE/DBE? Certification as a PBE or DBE provides greater exposure for work opportunities on City of Omaha projects. The names of all.certified.PBE/DBE'S appear in the PBE/DBE:directory, which is disseminated to local government agencies, contractors and to the public: City of Omaha contractors will use the PBE/DBE directory as a basic resource for soliciting Minority/Women/Small Business participation on City of Omaha Projects. The City of Omaha shall make every good-faith effort to award City contracts and City-assisted construction contracts to Disadvantaged Business Enterprises in amounts no.less than 10% of the .dollar volume of the applicable contracts awarded by the city. Other benefits include the authority, (but not a requirement), of the City Council to awards contract to a DBE that is not the lowest bidder. A contract or subcontract can be awarded to a DBE if determined by the City to be an acceptable cost higher than a competing lower bid except for specially assessed.Projects. A DBE company may be awarded the contract over the lowest bidder as long as the cost differential does not. exceed 3%. . If your business is not certified with the City of Omaha and you are interested in becoming certified as a Protected and/or Disadvantaged Business Enterprise please contact the Human Relations Department at 402-444-5055. The PBE/DBE applications, Contract.. Compliance Report Form.CC-1 and a current.P'BEIDBE City of Omaha certified directory are located on the City of Omaha website: v.ci.amaha.ne.us / click on "departments" / click on"Human Relations". ule Charter,no elected official or any.officer or employee of the City shall have a financial interest, direct or indirect,in any . City Agreement. Any violation of this section with the knowledge of the person or corporation contracting with the,City shall render the Agreement voidable, by the Mayor or Council. E. Interest of the Provider. -The.Provider.covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance of services required to be performed under this Agreement; he further covenants that in the performance of this Agreement,no person having any such interest shall be employed. F. Merger. This Agreement shall not:be merged into any other oral or written agreement, lease or deed of any type. This is the complete and full agreement of the parties. • C lNoyd • 9 10 n 3 . N 3 3 ( al a o p o Q E_p ' a >. N m 7 O 7 O = • M C) 0 • c N 1 c co co rn O CA H O O X l0 C O G. a C C) O 2 E `p o 8 m > C. c c c c m c 'G O 0 m 0 E m . • N d Z c) . c o E E m n a3 m a co p E@ W o 2 . w � o y o y § g, C .. l0 C T• -cgtr, la Cf C 22 C C K W E 4 C - N d d ov m > m i t e) vL• m P m > Y � `aoxD (naa o mH -0 3 c I- (` coet 1 N M a N (O f� aD N < (0 0 o 0 0 0 o o OM I Q: Q hall make every good faith effort to specifications. By submitting his/her bid, each meet said goal. Bidder gives assurance that the contractor will meet the City of Omaha's percentage goals set • UTILIZATION OF 3; Protected and/or Disadvantaged Business Enterprise Goals. PROTECTED ANDIOR DISADVANTAGED BUSINESS Bidders are hereby informed that pursuant to Sec. 10.200 and ENTERPRISES Executive Order No. F-11-02 the City of Omaha has a PBE Participation goal of no less than 13% and a DBE participation A. Protected and/or Disadvantaged Business Enterprise (PBE/DBE) goal of no less than 10%of the dollar volume of all•the contracts Participation Contract Specifications Pursuant to City of Omaha Contract that it awards. All bidders shall make every good faith effort to Compliance Ordinance. meet said goals. 1. It is the policy of the City of Omaha that. Protected and/or 4. The City of Omaha shall set specific goats for all contracts over Disadvantaged Business Enterprises shall have the maximum S200,000 to assist it in meeting its overall PBE/DBE goals set practicable opportunity to participate in the City of Omaha projects. forth above.The City of Omaha has established a PBE/DBE goal Consequently,the PBE/DBE requirements of Contract.Compliance of % of the dollar amount of the bid (Bid Total)for this Ordinance apply to this solicitation.In this regard,the Contractor to contract (if said contract is anticipated to be over $200.000). wham any award of this solicitation is made shall take all necessary Bidders shall make every good faith effort to meet said goal. and reasonable steps in accordance.with this solicitation to ensure that Protected and/or Disadvantaged Business Enterprises have 5. Bidders are informed that price alone does not constitute an the maximum opportunity to participate in the Contract. The acceptable basis for rejecting PBE/DBE bids unless the Bidder Contractor shall not discriminate on the basis of race, color, can demonstrate that no reasonable price can be obtained from a national origin, sex, religion, age or disability in the award or PBE/DBE. A Bidder's failures to meet the PBE/DBE goal or to performance of any contract or subcontract resulting from or show reasonable efforts to that end will, in the City of Omaha's relating to this solicitation. Failure to carry:out the pre-award discretion, constitute sufficient ground for bid rejection. Such requirements of these PBE/DBE specifications will be sufficient reasonable efforts may include,but are not limited to,some or all ground to reject the Bid.Failure of the Contractor to carry out the of the following: requirements of the PBE/DBE specifications shall .constitute a • material breach of the contract and may result in termination of the a. Attendance at time pre-bid conference,If any; contract.The Contractor shall use Its best efforts to cany out the PBE/DBE policy consistent with efficient performance on the b. Follow-up of initial solicitations of interest by contacting ProiectPBE/DBEs to determine with certainty whether the • PBE/DBEs are interested; 2. Bidders are hereby. informed that the City of Omaha has established goals for the participation of Protected and/or c, Efforts made to select portions of the work(including where Disadvantaged Business Enterphse.In all contracts thalm awards. appropriate, breaking down contracts into economically Subcontracts awarded, by the Bidder that is successful in this feasible units) proposed to be performed by PBE/DBEs in • sOlicitation, to firms owned by Protected and/or Disadvantaged order to increase the likelihood of achieving the PBE/DBE Business Enterprises is essential to the achievement of the City of goals; Omaha's PBE/DBE goals.Therefore,to be considered for award, Bidders must comply with the requirements of these PBE/DBE d. Efforts to negotiate with PBE/DBEs for specific sub-bids, specifications. By submitting his/her bid, each Bidder gives including at a minimum: assurance that the contractor will meet the City of Omaha's percentage.goals set forth•in the.PBE/DBE specifications for (1) The names, addresses, type of work to be participation by Protected and/or Disadvantaged Business 'subcontracted,and telephone numbers of PBE/DBEs Enterprises in the performance of any contract resulting from this that were contacted; • solicitation or,as an alternative,that the contractor has made or will (2) A description of the information provided to P8E/DBEs make good faith efforts toward meeting the PBE/DBE goals, and regarding the plans and specifications for portions of • will demonstrate to the City of Omaha's satisfaction that the the workto be performed;and, contractor has made such efforts. Bidders must submit with their (3) A detailed statement of the reasons why additional bids, on the form set'forth in the PBE/DBE specifications, the prospective agreements with PBE/DBEs needed to names, respective scope of'work, and the dollar values of each meet the:stated goals,were not reached. PBE/DBE subcontractor that the Bidder proposes for:participation in the contract work. In any case, Exhibits 'A' and"B' must be a. Advertisement in general circulation media, trade submitted with the bid.If the information so submitted indicates that association publications, and protected focus media for a the City•of Omaha goats will.not be met, the Bidder shall submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; • h. Efforts made to assist the PBE/DBEs contacted that needed assistance in obtaining bonding, lines of credit, or insurance (1) Rejection of the Bid required by the Bidder or the City of Omaha; (2) Withholding of payments to the Contractor until the Contractor complies;and/or • i. Designation,'tn writing.of a liaison officer who administers the (3) Cancellation, termination or suspension of the Bidder's Protected and/or Disadvantaged Business Enterprise Contract,in whole or in part:or utilization program; (4) Any other penalty set forth in the City of Omaha's j. 'Expansion of search for PBE/DBEs to a wider geographic Contract Compliance Ordinance. area than the area in which the Bidder generally seeks 7, For the information of Bidders, Contract Compliance Ordinance subcontractors it use of the customary solicitation area does outlines the City of Omaha's rules,'guidelines and criteria for(a) not result in meeting the goals by the Bidder,and, making determinations as to the legitimacy of PBE/DBEs, (b) k. Utilization of services of available protected community ensuring that contracts are awarded to Bidders that meet organizations, protected contractor's group, local. .state, and PBE/DBE goals' federal minority business assistance offices, and other organizations that provide assistance in the recruitment and 6. The Bidder/Contractor shall cooperate with the Human Relations placement of PBE/DBEs. . Department in any reviews of the Bidder/Contractor's procedures 6. The Bidder.must comply the following: � and practices with respect to the Protected and/or Disadvantaged P Y g Business Enterprise which the Human Relations Department may a. •Prior to award of this Contract all.Bidders shall submit:Exhibit fromtimetotime conduct. "A'. Protected and/or Disadvantaged Business Disclosure B. PBE/DBE Reporting and Record Keeping Requirements. •Participation Form.Exhibit'A'must be submitted with the bid, Bidder must also submit a copy of the written:bid submitted by 1. The Contractor shall submit periodic reports of:contracting the PBE/DBE sub ontractor to the Bidder or other verification with'Protected and/or Disadvantaged Business'Enterprises in writlna from the PBE/DBE subcontractor that said ie.such form and manner and at such time as prescribed by subcontractor has agreed to perform the:subcontracting work . the City of Omaha (Exhibit C.is .currently required to.be identified ie the bid:submitted by the Bidder, submitted-within 10 calendar days following the end of.each calendar quarter,from the start:of the:project). b. if Bidder fails to meet the(oats set forth above.Good Faith Efforts Documentation:must be submitted with bid. 2. The Contractor and subcontractors:shall betel access to their books,records,and accounts by the Human Relations. c, Also,prior to award of this contract all Bidders must submit Director or a designated representative for purpose of • Exhibit le"Contractor employment data form with the bid. investigation to ascertain compliance with these specified requirements. Such records shall be maintained by .the d'. The Bidder and any of its subcontractors that have been Contractor in a fashion that is readily accessible to the City 'designated by the Bidder as PBE and/or DBE must have been of Omaha fora minimum of three years foilowing'completion • approved as suclr by the Human Relations.Department prier. of this Contract. to.bid opening on the nroiect, e. After bid opening and during contract performance, Bidders 3, To ensure that all obligations.under:any contract awarded as and the Contractor,.as the case maybe,are required to make a result of this bid solicitation.are met,the City of.Omahawill every reasonable effort to replace a PBE/DBE subcontractor conduct specific reviews of the Contractor's PBE/DBE that is determined to bre unable to..pertorm successfully or is involvement efforts during contract performance. The not performing satisfactorily, with:another PBE and/or DBE, Contractor shall bring 'to -the attention of the ,Human prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; EXHIBIT ".A" PROTECTED AND/ORTklSAJ?VANTAGEI)BUSINESS DISCLOSURE PARTICIPATION FORM THIS FORM MUST BE SUBMITTED WITH THE BID in the performance of this contract.the contractor proposes and agrees to ninlie_good faith efforts to contract with.t.ti&lhkk Citt of Omaha certified.i'13E and/or DBEs, Should the below listed PRE andior ► BE subcontractor he deterniincd to be unable to perform.successfully or is not performing sntistitrtority, .the Contractor shrill ()brain prior approval from the Bunten iteintinus 1?eiartment Director or a designer..for substitution of the below listed subcontractor with.a.City ofOmahti certified POE and/or DBE. in submitting this form,the Bidder is eertifvlreg that it huts contacted City of Onialin fiurnan Relations Deportment prior to bid ()Denim!.regarding This •nroicct and has afforded subcontractors mrtiCipatine in the program the opportunity to submit bids on this project. 1 j Type of work and I Projected 7 i • contract item or parts , commencement • Name of.P.i3E and/or thereof to he iI and completion ''Agreed price with DBE Address performed t dote of work i PBf/DBEs Percentage(%:) 804t1 Davenport 'I Mtcchanictt?, f _ tvl.r...Group, inc. Omaha,.NE (iN i i a i t ctrirai& i�l� /OFT _ 7 75 iti�4 Plumbing 1 3/3111)9 1 1 t I Totals • t 'Dam-value of each PRFJf)BE.agreement must be listed in the"Agreed Price'column;total it)this column must equal the _..W .PRE/DBE goals. CERTIFICATION The Undersigned/Contractor certifies to the City ofOmoha that the utilization goals will be met either by goal achievement or good •faith effort at;documented, The•Urtdersi red/Contractor certifies that he/she has read, understands, and agrees to be bound by PBEfDBE Participation Contract Specifications, including the accompanying Exhibits, regarding PSE/Ui3E,and the other terms and conditions of the invitation for Bids, "fhc undersigns.further certifies that he/she is legally authorized by the.Bidder.to ntnkc the statements and representations in the PBEIDBE Participation Contract Specifications and tint said statements and rcpica.ntations are tote and correct to the best of his/her knowledge and belief. The undersigned will enter into format agreement(s)with Protected and/or Disadvantaged business enterprisers)(winch are otherwise deemed by the City of Omaha to be technically responsible to.perfume the work)fisted inthe:PRE/DBE Specifications at the price(a)set forth in E.xhibit.A conditioned upon execution of a contract by the undersigned with the City of Omaha. The Undersigned/Contractor agrees that if any of the • PBE/DBE Specification representations are made by the bidder knowing them to be false,or if there is.a failure by the successful bidder(i.e.the'Contractor)to implement the stated agreements,,intentions,objectives,pals,and comments set Forth herein without prior approval of the Director o'_tite Human Relations Department,such action shall constitute a material breach of the contract, entitlingthe City of Omaha re edl,the contractor's bid or to terminate the Contract for default. The right to so terminate shall be J in addition to and not in teat of n y other rights or remedies the City of Omaha way have for other defaults .index the Contract, under City of Orn in'r onlract C mpli truce Ordinance or otherwise. Additionally.the UiidersignedtContractcr will be subject to the terms of an; ' e :ontraci lards. • / i \ r -Signature • Title_— ��f.( grid Din (of Signing �1 1, /1,1Lr Finn or Corporate Name_£ Address- ,. , tom/ Tele phone Number z✓� /2 l�l/ ,.___.___ .. - 1 tutu_.._ _ I ` reasonable effort to replace a PBE/DBE subcontractor conduct specific reviews of the Contractor's PBE/DBE that is determined to bre unable to..pertorm successfully or is involvement efforts during contract performance. The not performing satisfactorily, with:another PBE and/or DBE, Contractor shall bring 'to -the attention of the ,Human prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; EXITIBIT "B" CONTRACTOR EMPLOYMENT DATA • IBIS FORM ?JEST BE SUBMITTED SITTB. 1.17LL BID BIDDERS A RECURS)10 SUBRIFTTeE FCLLOW1143 WCRIK.FORCE DATA WiTH EACH BD f:Taxied C aas is defined as Ela:k. lisbairic,Asian aldP )"c taaiti Arrerical Intim cr Alast'ai riti roe.Female) Trial Errnoyees Protected 0 me Males Pi°ear.•Ferrates Aan si orlArnerinl American Iota Total 1 Asir't or I Intan at Indian or Date Walk. PrOtected Blxie Htpaiic: Pacbc Bled; 4sparic Pacric Mite Alaslan Force °ass • tslarrier igairkr Alastan I Native- Native I 12,30CS 56 1 0 1 5 1 0 18 "Rater artl coestims no the RD or SPEOFICA11Ot6 tiredly tattle Puchsino Dangitsyst(4(2)40-f-400 or n!holm, on tid All tinders waded a coil-rad in the&raid cM,COD or n enut cart*vtith the 0:ntra:t tandiare Ordnalce and twe on Ile vitth the Human RalOtiors aPelfLiunl the Cbrtract OarrpG alcep1famCDi This rest stal be in effett far 24morths(Twit te cite lectved bthe R tatirms Dionrrent. Arri Queeticnsregadninte antract 'Carpiarce0rOnalce stald be dirtied to tre,Row RUC'cns Depatnvet gt(4044,5xM PLEASE PRNIT LEGBLY fq lot" Finns Name: RDG Schutte Wiiscarn Birge, Inc. 4 ,Date of Signing) Signature; Joseph Lanft Principal • , (Print Name) (Title) (Si 4.iature) . . ach PRFJf)BE.agreement must be listed in the"Agreed Price'column;total it)this column must equal the _..W .PRE/DBE goals. CERTIFICATION The Undersigned/Contractor certifies to the City ofOmoha that the utilization goals will be met either by goal achievement or good •faith effort at;documented, The•Urtdersi red/Contractor certifies that he/she has read, understands, and agrees to be bound by PBEfDBE Participation Contract Specifications, including the accompanying Exhibits, regarding PSE/Ui3E,and the other terms and conditions of the invitation for Bids, "fhc undersigns.further certifies that he/she is legally authorized by the.Bidder.to ntnkc the statements and representations in the PBEIDBE Participation Contract Specifications and tint said statements and rcpica.ntations are tote and correct to the best of his/her knowledge and belief. The undersigned will enter into format agreement(s)with Protected and/or Disadvantaged business enterprisers)(winch are otherwise deemed by the City of Omaha to be technically responsible to.perfume the work)fisted inthe:PRE/DBE Specifications at the price(a)set forth in E.xhibit.A conditioned upon execution of a contract by the undersigned with the City of Omaha. The Undersigned/Contractor agrees that if any of the • PBE/DBE Specification representations are made by the bidder knowing them to be false,or if there is.a failure by the successful bidder(i.e.the'Contractor)to implement the stated agreements,,intentions,objectives,pals,and comments set Forth herein without prior approval of the Director o'_tite Human Relations Department,such action shall constitute a material breach of the contract, entitlingthe City of Omaha re edl,the contractor's bid or to terminate the Contract for default. The right to so terminate shall be J in addition to and not in teat of n y other rights or remedies the City of Omaha way have for other defaults .index the Contract, under City of Orn in'r onlract C mpli truce Ordinance or otherwise. Additionally.the UiidersignedtContractcr will be subject to the terms of an; ' e :ontraci lards. • / i \ r -Signature • Title_— ��f.( grid Din (of Signing �1 1, /1,1Lr Finn or Corporate Name_£ Address- ,. , tom/ Tele phone Number z✓� /2 l�l/ ,.___.___ .. - 1 tutu_.._ _ I ` reasonable effort to replace a PBE/DBE subcontractor conduct specific reviews of the Contractor's PBE/DBE that is determined to bre unable to..pertorm successfully or is involvement efforts during contract performance. The not performing satisfactorily, with:another PBE and/or DBE, Contractor shall bring 'to -the attention of the ,Human prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; • • EXHIBIT "B" :CONTRACTOR EMPLOYMENT DATA THIS FORM MUST BE SUBMITTED WITH THE BII) BIDDERS ARE REQUIRED TO SUBMIT THE FOLLOWING WORK FORCE DATA WITH EACH BID (Protected Class is defined es Black, Hispanic,Asian and Pacific Islander,American Indian or Alaskan Native, Female.) Total Employees Protected Class Males Prate cted Class Females American American. Total Total Asian or Indian or Asian or Indian or • Work Protected Pacific Alaskan Pacific 'Alaskan Date Force Class Black 'Hispanic Id ande r Native Black ; Hispanici,Islander Native White • • 12/42008 64 21 0 2 5 0 1 13 Refer any questions regarding the BID or SPECIFICATIONS directly tothe Purchasing Department(402)444-5400 or as shown o: bid. All bidders awarded a contract in the amount of$5,000 or more m list comply with the Contract C ompliance.Ordinance and have on file with the Human Relations Department the Contradt Compliance Report (Form CC-1). This report than be in effect for '24 months from the date received:bythe Human Relations Department. Any Questions.regarding the Contract Compliance • Ordinance should be directed to the.Human Relations Department at(402)4445055. (PLEASE PRINT LEGIBLY OR TYPE.) • Firm's Name: M.E. •Group, Inc. 12/4/08 .(D*of Signing) . . Signature: Debora Swanson Principal. OIJ9.Li (Print Name) (Title) .(Sigiutturc) • . . _ L olumn must equal the _..W .PRE/DBE goals. CERTIFICATION The Undersigned/Contractor certifies to the City ofOmoha that the utilization goals will be met either by goal achievement or good •faith effort at;documented, The•Urtdersi red/Contractor certifies that he/she has read, understands, and agrees to be bound by PBEfDBE Participation Contract Specifications, including the accompanying Exhibits, regarding PSE/Ui3E,and the other terms and conditions of the invitation for Bids, "fhc undersigns.further certifies that he/she is legally authorized by the.Bidder.to ntnkc the statements and representations in the PBEIDBE Participation Contract Specifications and tint said statements and rcpica.ntations are tote and correct to the best of his/her knowledge and belief. The undersigned will enter into format agreement(s)with Protected and/or Disadvantaged business enterprisers)(winch are otherwise deemed by the City of Omaha to be technically responsible to.perfume the work)fisted inthe:PRE/DBE Specifications at the price(a)set forth in E.xhibit.A conditioned upon execution of a contract by the undersigned with the City of Omaha. The Undersigned/Contractor agrees that if any of the • PBE/DBE Specification representations are made by the bidder knowing them to be false,or if there is.a failure by the successful bidder(i.e.the'Contractor)to implement the stated agreements,,intentions,objectives,pals,and comments set Forth herein without prior approval of the Director o'_tite Human Relations Department,such action shall constitute a material breach of the contract, entitlingthe City of Omaha re edl,the contractor's bid or to terminate the Contract for default. The right to so terminate shall be J in addition to and not in teat of n y other rights or remedies the City of Omaha way have for other defaults .index the Contract, under City of Orn in'r onlract C mpli truce Ordinance or otherwise. Additionally.the UiidersignedtContractcr will be subject to the terms of an; ' e :ontraci lards. • / i \ r -Signature • Title_— ��f.( grid Din (of Signing �1 1, /1,1Lr Finn or Corporate Name_£ Address- ,. , tom/ Tele phone Number z✓� /2 l�l/ ,.___.___ .. - 1 tutu_.._ _ I ` reasonable effort to replace a PBE/DBE subcontractor conduct specific reviews of the Contractor's PBE/DBE that is determined to bre unable to..pertorm successfully or is involvement efforts during contract performance. The not performing satisfactorily, with:another PBE and/or DBE, Contractor shall bring 'to -the attention of the ,Human prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; • • EXHIBIT "C" QUARTERLY REPORT ON PROTECTED AND/OR DISADVANTAGED BUSINESS ENTERPRISES (This form must be submitted within 10 calendar days of the end of each calendar quarter, from the start of the project.) Company Name: Project Number: Project.Name: Total Contract.Amount: Calendar•Quarter Covered by this Report: 1": _3rd th 2" :4 Year.2d30 L Protected andlor Disadvantaged Contractors Instructions: List all Protected andlor•Disadvantaged Subcontractors which have performed work since Notice to Proceed (NTP), are currently performing work, and are contemplated to perform work during the duration of the City of Omaha Contracts. Name and total dollars committed and.paid. Name of Protected andlor Disadvantaged Dollars Paid During Dollars.Paid Since Business Enterprise Work Assignment Dollars Committed Quarter (NTP)to Date act C ompliance.Ordinance and have on file with the Human Relations Department the Contradt Compliance Report (Form CC-1). This report than be in effect for '24 months from the date received:bythe Human Relations Department. Any Questions.regarding the Contract Compliance • Ordinance should be directed to the.Human Relations Department at(402)4445055. (PLEASE PRINT LEGIBLY OR TYPE.) • Firm's Name: M.E. •Group, Inc. 12/4/08 .(D*of Signing) . . Signature: Debora Swanson Principal. OIJ9.Li (Print Name) (Title) .(Sigiutturc) • . . _ L olumn must equal the _..W .PRE/DBE goals. CERTIFICATION The Undersigned/Contractor certifies to the City ofOmoha that the utilization goals will be met either by goal achievement or good •faith effort at;documented, The•Urtdersi red/Contractor certifies that he/she has read, understands, and agrees to be bound by PBEfDBE Participation Contract Specifications, including the accompanying Exhibits, regarding PSE/Ui3E,and the other terms and conditions of the invitation for Bids, "fhc undersigns.further certifies that he/she is legally authorized by the.Bidder.to ntnkc the statements and representations in the PBEIDBE Participation Contract Specifications and tint said statements and rcpica.ntations are tote and correct to the best of his/her knowledge and belief. The undersigned will enter into format agreement(s)with Protected and/or Disadvantaged business enterprisers)(winch are otherwise deemed by the City of Omaha to be technically responsible to.perfume the work)fisted inthe:PRE/DBE Specifications at the price(a)set forth in E.xhibit.A conditioned upon execution of a contract by the undersigned with the City of Omaha. The Undersigned/Contractor agrees that if any of the • PBE/DBE Specification representations are made by the bidder knowing them to be false,or if there is.a failure by the successful bidder(i.e.the'Contractor)to implement the stated agreements,,intentions,objectives,pals,and comments set Forth herein without prior approval of the Director o'_tite Human Relations Department,such action shall constitute a material breach of the contract, entitlingthe City of Omaha re edl,the contractor's bid or to terminate the Contract for default. The right to so terminate shall be J in addition to and not in teat of n y other rights or remedies the City of Omaha way have for other defaults .index the Contract, under City of Orn in'r onlract C mpli truce Ordinance or otherwise. Additionally.the UiidersignedtContractcr will be subject to the terms of an; ' e :ontraci lards. • / i \ r -Signature • Title_— ��f.( grid Din (of Signing �1 1, /1,1Lr Finn or Corporate Name_£ Address- ,. , tom/ Tele phone Number z✓� /2 l�l/ ,.___.___ .. - 1 tutu_.._ _ I ` reasonable effort to replace a PBE/DBE subcontractor conduct specific reviews of the Contractor's PBE/DBE that is determined to bre unable to..pertorm successfully or is involvement efforts during contract performance. The not performing satisfactorily, with:another PBE and/or DBE, Contractor shall bring 'to -the attention of the ,Human prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; Contract Compliance Ordinance No..35344,Section 19-192 . Equal Employment Opportunity Clause During the performance of this contract,the contractor agrees as follows: 1) The contractor shall not discriminate against any employee applicant:for employment because of race, religion, color, sex, national origin. or disability as defined by the Americans With Disabilities Act of 1990 and Omaha Municipal Code 13-89. The contractor shall take affirmative action to ensure that • -• • applicants are employed and that employees are treated during employment without regard to their race, religion. color, sex or national origin. The contractor shall take all actions necessary to comply with the Americans With. Disabilities Act of'1990 and Omaha. Municipal Code (Chapter 13) including, hut. not limited to, reasonable accommodation. As used herein, the word "treated'shall mean and include,without. limitation. the following; Recruited, whether advertising or by other means; compensated; selected for training, including apprenticeship; promoted; upgraded., demoted: downgraded; transferred; laid off; and terminated. The contractor agrees to and shall post in conspicuous places, available to employees and applicants for employment, notices to be provided .by the contracting officers setting forth the provisions of this nondiscrimination clause. 2) The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor; state that all qualified applicants will receive consideration for employment without regard•to race,religion,color,sex or national origin. 3) The contractor shall send to each labor union or representative of workers with which'he has a collective bargaining agreement or other contract or understanding a notice advising the labor union or workers representative cif the contractor's commitments under the equal employment opportunity.clause of:the city • and-shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4) The contractor shall furnish to the contract.compliance officer all federal forms containing the information and reports required by the federal government for federal contracts under federal rules and regulations, and including the information required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; EXHIBIT '9)" SCOPE OF SERVICES • • CD o � � x.� a � o Ow. C.4. Z .-r chi, ,00.E .� ° ° 0 � � a O � o0 ...'° 0 ° cn CP z 0 W o Ua w ,� "' o �� a, "V c w o a ,.!. �. e �O O \ K o 0 o 0 O 0 0 CD N C4 e ¢. pa 0 _ _IlD ', ,.O p, _ 0 '� co ,-- O ,-t 0 ,� CM CD O x • O.1 ,fit .�-.. 0 N N UQ CD CMUQ ''d 0 • • F Gam' _-, ,/_, ?.:::- g 11::7141/1 By l Council ember JAN 2_7.2119 j--1_ 0? Adopted _ -- ,2‘ .dezoi `, City Cler/f;2 Approvedeiter°-- Mayor . . • - PLANNING o Des14.44 - ,' December 3,2008 • . Mr. Michael D.Oestmann Public Works Department . _ - ' City of Omaha 1523 South 24Ih Street Omaha,NE 68108 - RE: Programming and Master Planning • City of Omaha Police Headquarters Building RDG Planning&Design No.288.05 - Mike: Thank you for the opportunity to provide you with a proposal for theprogramming and master planning Of the City of Omaha Police Headquarters Building. The following is an outline of the scope of services: I. Objective of the Plan: Cursory evaluation of the existing City of Omaha Police Headquarters building. :B. Assessment of future.space.rieeds associated with the Headquarters building. C. Development of a Master plan,conceptually outlining thefuture stacking and blocking of space in the building. D. Identifying potential building expansion options. E. Development of preliminary project costs for the renovation and potential expansion of the building, F. Timelinefor implementation. II. Deliverables-,(Two Hard Copies and a PDF of the Following): A. Staff and area program summary, B. Space adjacency diagram. C. Existing building assessment. • D. Master plan concept drawings. „ E. Project Cost Estimates: 1. •Renovation.. • • 2. Addition. F. • Potential project timeline. Ill. Project Team: • • • A. RDG Planning&Design •Joe Lang,David Streebin,and Marty Shukert B. ME Group(Mechanical,Electrical,Plumbing and 1 Information Technology) Dave Brown C. AMI Environmental.. 1 61DG Plannini.)&Deri,j/s g00-1,anarrs on rite Mart . Suite 100 Tel 402.?:92.0 t3".'s 0• a et Omaha.Nebraska 60'02,5089 Fro,402,392.0413 WW W Hat/so.com PDG Schuttv tiVii:zion flt4q 1,Inc. rts required by the federal government for federal contracts under federal rules and regulations, and including the information required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; Mr. Michael D.Oestmann Public Works Department City of Omaha December 3,2008 Page 2 iIV. Scope of Work: A. Establishing the Future Vision: 1. Organizational meeting with Omaha Police Department(OPD), • 2. Vision workshop preparation. 3. Vision workshop with the OPD leadership. 4.. Summary vision document. B. Needs Assessment: 1. Preparation of information gathering questionnaires. 2. Kickoff meeting with the OPD planning participants, 3. Completion of the questionnaires by OPD:RDG to provide staff and area data entry. 4. RDG meeting with representatives from each OPD department. 5. Presentation of the program summary to the planning team. 6:. Update the staff and area needs assessment. 7. Presentation of the program summary to the OPD representatives for review and comment. 8. Update needs assessment, 9.. Publish needs assessment summary document. C. Existing Facility Evaluation: • 1. Documentation of the existing OPD department locations. 2: . Mechanical,electrical,and plumbing systems evaluation(see attached AMI proposal). 3: Environmental assessment(see attached AMI proposal). 4. Building core and shell architectural evaluation. 5. Existing facility evaluation summaryand presentation.. D. . Facility Master Plan Development: • 1. . Develop Facility Master Plan Options,Including: a. :Reconfiguration:of the existing building. b. :Preliminary facility expansion options. 2. Presentation of the master plan options for the:City planning team. 3. RDG to Refine the Master Plan Options: • a: Preparation of the master plan costs. b: Development of preliminary phasing plans. 4. Presentation of the master plan to.OPD representatives. 5. Refinement of the master plan options. 6, . Presentation of the final master plan. V. Draft Schedule to be Finalized at the,Organizational Meeting: • A. Vision: 1., Organizational Meeting December 22,2008 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; . ^ ' Mr.Michael O.Oogmonn Public Works Department City ofOmaha ^ Daoembnr3.2OO8 ' Page EL Needs Assessment: 1 Kick-Off Meeting with QPDPlanning Participants VYeeko[January 12.2008 2. OpD Complete Programming Questionnaires and Return boRDG -Week od January 10.2OU8 3. OPD Department Information Gathering Meetings Week of January 26.20O9 4. Presentation nf the Program Summary toDPD Week of February 2.200Q ' ' C. Existing Facility Assessment Janum920DQ D. Facility Master Plan: ` 1 PresentationufPreUminaryFociUtyWasterPlanu Week o[February 1B.2U88 2. Refinement ofthe Master Plan Options Week of Fabnzary23.%DO8 3. Presentation of the Refined Facility Plans Week of March&2O0O 4. Final ` 8y the End of March 2009 Vl. Compensation . ' Lump Sum:Q49,880,00 Sinoangy. RDG PLANNING&DESIGN / ' ^ Jboep`1angl\[A- ' :Phncip' JVVUlm ` Enclosure: .AM]Proposal dated December 1.2008 ` ME Group Proposal dated December t 2008 � ' ' — —' ' ' ` ' �V fi� ` � .. D. . Facility Master Plan Development: • 1. . Develop Facility Master Plan Options,Including: a. :Reconfiguration:of the existing building. b. :Preliminary facility expansion options. 2. Presentation of the master plan options for the:City planning team. 3. RDG to Refine the Master Plan Options: • a: Preparation of the master plan costs. b: Development of preliminary phasing plans. 4. Presentation of the master plan to.OPD representatives. 5. Refinement of the master plan options. 6, . Presentation of the final master plan. V. Draft Schedule to be Finalized at the,Organizational Meeting: • A. Vision: 1., Organizational Meeting December 22,2008 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; • ENVIRONMENTAL • December .1..2008 • Mr.Joseph 'iT. Lang RDG Planning&Design 900 Farnam.Street Omaha.NE 68102 RE: Proposal for Limited Asbestos and Lead Assessment Omaha Police Headquarters Building Omaha,NE • AMI Environmental Proposal No: 8250 Dear Mr. Lang: AMI.Environmental is pleased to present this proposal to conduct a "limited".assessment for asbestos-containing materials (ACM.$) and lead based paint. The intent for this assessment is to gather enough information to provide an engineering estimate for remediation efforts that by be impacted by renvoation.AMI's proposed scope of work and associated fees are as follows: SURVEY AREA. • The area(s) to be surveyed shall include all accessible common areas,corridors,offices,mechanical spaces,pipe tunnels and ceiling plenums within the designated areas of the facility.The area to be surveyed is estimated to be approximately 1,00,0.0.0 square feet. SITE INSPECTION AMI will visually inspect the defined survey area to determine the presence of ACMs and'lead that pose the biggest financial impact for renovation purposes.Pursuanttathis inspection,.AMI will: • • :Collect bulk samples of al.l identified materials suspected of:being.ACMs. All asbestos bulk samples shall be analyzed by a National Voluntary Laboratory Accreditation Program(NVLAP)- certified laboratory in accordance with the.Environmental Protection.Agency(EPA)recognized method, Polarized Light Microscopy(PLM). • Collect a..limited:number of shots to determine the existence oflead based.paint. • Identify and all materials confirmed to ACM,by type and location,within:the survey area. SURVEY REPORT AMI will produce and deliver an electronic report presenting the findings of the survey. The report. shall include: • A narrative description of the survey performed, limitations, its findings and recommendations, if appropriate. www.am ienvi ronrn e n ta J.co m 8802 S 13511' Street - Suite 100 • Omaha, NE 68138 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) 3 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; Proposal for Limited Asbestos and Lead Assessment Omaha Police Headquarters Building Omaha,NE AMI Environmental Proposal No:8250 - Page 2 of 2 • Tables summarizing all ACMs and lead identified during,the survey. • 81/2"x 11" color schematics depicting the locations of ACMs identified and their respective sample locations. • Engineering estimates for remediation. AMI will work closely with RDG to determine phasing and schedules as it.may impact the price for remediation. PROJECT SCHEDULE Site work shall begin within 10 days of notice to proceed. The survey report shall be delivered within 14 days after completion of the site work. PROPOSAL QUALIFICATIONS • CADD drawings of existing building to be provided electronically. • Areas not accessible during inspection will not be surveyed. • This is a limited assessment and shall,not be construed as a.comprehensive assessment for renovation purposes. Information obtained from this assessment can be used to conduct a more comprehensive assessment at:time of renovation. • cit.,of Omaha will provide AMI with.historical documents containing asbestos or lead inspection,data. SURyEVFEES • The lump sum fee for the proposed services is: S3520:00 Thank you for considering AMI Environmental. If you have any questions or require more information„please call me at your convenience. Respectfully submitted, ACCEPTANCE I hereby accept:this proposal. ,00 L.:ee' • Latry:J. Owens • Vice President RDG Planriing&Design • AMJ Gtoup.Inc. d/b/a AM] Environmental . Date • • wvvw.amienvironmental.com 8802 S 135th Street - Suite 100 • Omaha, NE 68138 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) • e report. shall include: • A narrative description of the survey performed, limitations, its findings and recommendations, if appropriate. www.am ienvi ronrn e n ta J.co m 8802 S 13511' Street - Suite 100 • Omaha, NE 68138 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) 3 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; . . • i , wirev,,,Megirrgrlecifil r a.0 4 0 i r r,-1 v,,,1)r.“5 I-r Sireei CtmaVcz Ni! •i;g114 ' I Lq.. r,,, (.11).2 :!.3A1.21, ',', • tzlx :40?) 334 (5889 •December 1,2008 Joe Lang RDG Planning and Design . 900 Farnam on the mail Suite 100 Omaha, NE 68102 Re: Omaha Police Headquarters ilitat,ter Plan . Dear Joe, M. E.Group, inc., is pleased to provide pricing and a feasibility study for MEP renovations based on near floor plans as generated by the"Matter Plan'''. Coordinate new floor plans with all ekitting MEP infrastructure as.required frit future planning. Coordinate all space requirements With new floor plans. Verify capacity and condition Of all-MEP equipment to comply with future*ulteraentt as outlined iri the new"Matter Plant'. This work Will require a , 1 maximum n of 65 hours of engineering tine...for completion at MEG's current rate structure for a total cotta$7,475. . , . , ff thesetenris aagreeatile,please sign and return a copy°finis document for ate files. Thank'you for. allOwin4 M. E Group,•Int:the opportunity tic provide this service,to RDG Planning and Design. If the requirements for the project change significantly,we reserve the riglitto review the final,scope and adjust our fee accordingly. i Sincerely, M, E,:GROUP, INC: 0 . , . David tkrown,PE: Principal,Vice President Accepted 6y: . RDSPlanning and Design Name: „ . Title • 1 • is ZA. GiVI.E. GROUP, ife.: ter. it.. Engineers * Consultants . . . _ . . 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) • e report. shall include: • A narrative description of the survey performed, limitations, its findings and recommendations, if appropriate. www.am ienvi ronrn e n ta J.co m 8802 S 13511' Street - Suite 100 • Omaha, NE 68138 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) 3 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; EXHIBIT "F" BREAKDOWN OF COSTS See Scope of Services,Exhibit " " D o � � x.� a � o Ow. C.4. Z .-r chi, ,00.E .� ° ° 0 � � a O � o0 ...'° 0 ° cn CP z 0 W o Ua w ,� "' o �� a, "V c w o a ,.!. �. e �O O \ K o 0 o 0 O 0 0 CD N C4 e ¢. pa 0 _ _IlD ', ,.O p, _ 0 '� co ,-- O ,-t 0 ,� CM CD O x • O.1 ,fit .�-.. 0 N N UQ CD CMUQ ''d 0 • • F Gam' _-, ,/_, ?.:::- g 11::7141/1 By l Council ember JAN 2_7.2119 j--1_ 0? Adopted _ -- ,2‘ .dezoi `, City Cler/f;2 Approvedeiter°-- Mayor RDg.. PLANNING•DESIGN Exhibit E. 2008 hourly rate schedule EXHIBIT A (1/1/2008) Principal $150.00 Construction Administrator $120.00 Project Manager $110.00 Architect 3 $90.00 Architect 2 $75.00 Architect 1 $65.00 Technical 3 $85.00 Technical 2 $65.00 Technical 1 $50.00 Interior Designer 3 $68.00 Interior Designer 2 $63.00 Interior Designer 1 $56.00 Planner 3 $68.00 • Planner 2 $60.00 Planner 1 $50.00 Graphic Designer $55.00 Clerical 2 $65.00 Clerical 1 $50.00 Student Intern $30.00 Future personnel will be placed in appropriate categories and billed at those rates with the rate schedule being updated accordingly. Standard Hourly Rate Schedule is subject to adjustment on January 1 of each year. • • • RDG Planning&Design 900 Farnam on the Mall Suite 100 Tel 402.392.0133 • • • Omaha,Nebraska 68102-5089 Fax 402.392.0413 www.rdgusa.com RDG Schutte Wilscam Birge,Inc. i Sincerely, M, E,:GROUP, INC: 0 . , . David tkrown,PE: Principal,Vice President Accepted 6y: . RDSPlanning and Design Name: „ . Title • 1 • is ZA. GiVI.E. GROUP, ife.: ter. it.. Engineers * Consultants . . . _ . . 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) • e report. shall include: • A narrative description of the survey performed, limitations, its findings and recommendations, if appropriate. www.am ienvi ronrn e n ta J.co m 8802 S 13511' Street - Suite 100 • Omaha, NE 68138 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) 3 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; RDg.. PLANNING•DESIGN Exhibit E. 2008 hourly rate schedule EXHIBIT A (1/1/2008) Principal $150.00 Construction Administrator $120.00 Project Manager $110.00 Architect 3 $90.00 Architect 2 $75.00 Architect 1 $65.00 Technical 3 $85.00 Technical 2 $65.00 Technical 1 $50.00 Interior Designer 3 $68.00 Interior Designer 2 $63.00 Interior Designer 1 $56.00 Planner 3 $68.00 Planner 2 $60.00 Planner 1 $50.00 Graphic Designer $55.00 Clerical 2 $65.00 Clerical 1 $50.00 Student Intern $30.00 Future personnel will be placed in appropriate categories and billed at those rates with the rate schedule being updated accordingly. Standard Hourly Rate Schedule is subject to adjustment on January 1 of each year. RDG Planning&Design 900 Farnam on the Mall Suite 100 Tel 402.392.0133 • • • Omaha,Nebraska 68102-5089 Fax 402.392.0413 www.rdgusa.com RDG Schulte Wilscam Birge,Inc. G Schutte Wilscam Birge,Inc. i Sincerely, M, E,:GROUP, INC: 0 . , . David tkrown,PE: Principal,Vice President Accepted 6y: . RDSPlanning and Design Name: „ . Title • 1 • is ZA. GiVI.E. GROUP, ife.: ter. it.. Engineers * Consultants . . . _ . . 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) • e report. shall include: • A narrative description of the survey performed, limitations, its findings and recommendations, if appropriate. www.am ienvi ronrn e n ta J.co m 8802 S 13511' Street - Suite 100 • Omaha, NE 68138 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) 3 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; C-25A CITY OF OMAHA • LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, architect and engineering services are needed to formulate a master plan for future space requirements and evaluation of the existing Omaha Police Headquarters Building located at 505 South 15th Street; and, WHEREAS, RDG Schutte Wilscam Birge, Inc. have agreed to provide professional services for the evaluation of the existing Omaha Police Headquarters Building as outlined in the attached agreement,which by this reference becomes part hereof; and, WHEREAS, RDG Schutte Wilscam Birge, Inc. will perform the services detailed in exhibit "D" of the agreement for a fee of $49,860 which will be paid from the 2006 Public Facilities Bond Fund 13244, 2008 Issue Public Facilities Bond Organization 117513. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the agreement for professional services with RDG Schutte Wilscam Birge, Inc., for evaluation of the existing Omaha Police Headquarters Building located at 505 South 15th Street, is hereby approved. BE IT FURTHER RESOLVED: THAT, the Finance Department is authorized to pay $49,860.00 for these professional services from the 2006 Public Facilities Bond Fund 13244, 2008 Issue Public Facilities Bond Organization 117513. 1189hxf APPROVED AS TO FORM: /7af CITY ATTORNEY DATE By -Councilmember Adopted` AN 1 3 2009 -p City Cle� / /49 \) JLt ! 5/ Approved: Mayor I.E. GROUP, ife.: ter. it.. Engineers * Consultants . . . _ . . 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) • e report. shall include: • A narrative description of the survey performed, limitations, its findings and recommendations, if appropriate. www.am ienvi ronrn e n ta J.co m 8802 S 13511' Street - Suite 100 • Omaha, NE 68138 800.828.8487 • 402.397.5001 • 402.397.3313 (fax) 3 2. Vision Workshop with OPD Leadership Week of January 5,2009 required by section 10-192 to 10-194,inclusive,and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to •paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties.and sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened with litigation as the.result:of such directions by the city,the city will enter into such litigation as is necessary to protect the interests of the city and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the contractor or the.city may request the United States to enter into such litigation to protect the interests of the United States. 6) The contractor shall file and shall cause his subcontractors, if any to file compliance reports•with the contractor in the same form and to the same extent as required by the federal government for federal • contracts under federal rules and regulations. Such compliance reports shall be filed with the contract. compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices,policies,programs and statistics of the contractor and his subcontractors. • '7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause, and section 10-193 in every subcontract of purchase order so that such provisions will be binding upon each subcontractor or vendor. PBE/DI3E Doc 12/5/02 • • prior to substituting such PBE/DBE,the Contractor shall seek Relations Director:any situation in which regularly scheduled approval from the Human Relations Department.The City of progress payments are not made to PBE/OBE. Omaha's Human Relations Department Director or a subcontractors, designee, shalt approve all:prior substitutions in writing in order•to ensure that the substituted firms are bona fide in submittinct.its bid,the Bidder istertifyina that it has contacted City of •PBE/DBEs Omaha Human Relations Department prior to bid openino regarding this protect and has afforded subcontractors participating :in the f. In the event of the.Contractor's non-compliance with the PBE/DBE program the opportunity to-submit bids onthis proiecl,Failure Protected and/or Disadvantaaed Business Enterprise to comply with the above shall resuli in the bid being reiected by the requirements of this Contract,the City of Omaha shall impose City of Omaha. such .contract sanctions as It may determine to be appropriate.including:but not limited to: • • • • all submit reasonable period before bids are due; good faith efforts documentation with their bid.The evidence must shove to the City of Omaha's satisfaction that the bidder has in good f, Notification, in writing, to a reasonable number al specific faith made every reasonable effort, in the City of Omaha's PBE/DBEs that their interest in contract work is solicited,in judgment,to meet such goals.If any bidder fails to submit;with the sufficient time to allow the PBE/DBEs to participate bid,the required information concerning PBE/DBE participation,or effectively; if, having failed to meet the City of Omaha's goals or faits to • demonstrate to the City of Omaha's satisfaction the bidder's good g. Concerning each PBE/DBE the Bidder contacted but faith efforts to do so,the City of Omaha may,in its discretion,reject rejected as unqualified, the reasons for the Bidder's the bid. conclusion; ^ 0 / On/ CD 1/40 � kkg� � � ( � CD \' w 7 @ ƒ 0 2 A / - E. t • 7 c• ] 0 § @ cr. z I iiBP} II ° o O L @ 0 uhiuftj s . \ ® g C q § _ § AG =p .� � 00 / ? • S \ & = o $1 8' •" m . 0 0 § 0 # q � / 8 0 0 o n . q o 7 « Ch o e \ m q o • • - ® - . , ' \ ' k › i 119 j--1_ 0? Adopted _ -- ,2‘ .dezoi `, City Cler/f;2 Approvedeiter°-- Mayor