RES 2009-0487 - Agmt with NDOR for safety improvements to intersection of 42nd and Dodge Sts 0
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AA \ / 's� RECEIVED
Public Works Department
iti✓ rct va,
— .;hf;`i ,k3 N 09 y W y� Omaha/.Douglas Civic Center
f� Pzo May 1 9, 2009 ! �(' J I81)Farnam Street,Suite G01
o�A y }' ti Omaha,Nebraska 68183-0601
O�4TFD FEBR�'r�1 CITY �..!;,i i t" (402)444-5220
E R.t F i.b4 Fax(402)444-5248
City of Omaha Robert G.Stubbe,P.E.
Mike Fahey,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving a Program Agreement between the City of
Omaha and the State of Nebraska Department of Roads for safety improvements to the
intersection of 42nd Street and Dodge Street. This project is identified as Federal Aid Project
MAPA-5057(11) and State Control No. 22381.
This intersection is eligible for Federal Surface Transportation Funds administered by the State
of Nebraska Department of Roads. Eighty percent (80%) of the eligible project construction cost
will be paid from such monies. The City will be responsible for the remaining 20% local share
for the portion of the project. The City's portion of the cost is estimated to be $17,250.00.
The actual cost of the project will be determined after bids are received, at which time the City
Council will be advised of the bid results and asked to authorize a contract award to the lowest
responsible bidder. The City's share of the project cost will be paid from the Street and Highway
Allocation Fund 12131, Traffic Capital Organization 116189.
The Public Works Department requests your consideration and approval of the attached
Resolution and Agreement.
Respectfully submitted, This action has been reviewed and found to
be in conformance with the Master Plan.
Robert G. Stubbe, P.E. Date v Steven N. 'ensen, A P, LA Date
Public Works Director Planning I recta
Approved as to Funding: Referred to City Council for Consideration:
,t�R. (.-"W-. .,- 4'�3 t q—zCarol A. Ebdon Date May(7 €
Offic Date
Finance Director
15>
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contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as a result of
such direction, the City may request the State to enter into such litigation to protect the
interests of the State, and in addition, the City may request the United States to enter into
such litigation to protect the interests of the United States.
Project No. MAPA-5121(2) - 11 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
tives when
requested in writing to do so.
Project No. MAPA-5121(2) - 8 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
y work phase.
PA-5121 2
Project No. MA ( ) - 6 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
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STATE OF NEBRASKA
174A.,:t 4.1 Dave Heineman DEPARTMENT OF ROADS
s,, Governor
h,1j\gRCH- ab'-�' Phone(402)471-4567•FAX(402)479-4325•owwnu.dorr..state ne us
June 23, 2009
Mr. Buster Brown
Clerk
Omaha Douglas Civic Center
1819 Farnam St.
i_ Omaha NE 68183
Re: Project No. MAPA-5057(11)
Control No. 22381
Agreement No. BL0918
Dear Mr. Brown:
Enclosed for your files is one original of a fully executed agreement between the City of Omaha
and this department pertaining to a proposed improvement with new traffic signals installed at the
intersection of 42nd and Dodge Streets.
Sincerely,
afig0242
Jerry Adams
Hwy. Agreements Tech.
Planning and Project Development Division
JA/N4-A2
Enclosure
xc: T. W. Weander, District 2 Engineer
J. Knott/D. Turek
C. Quackenbush
File
An Equal Opportunity/Affirmative Action Employer
for Federal Surface Transportation Funds administered by the State
of Nebraska Department of Roads. Eighty percent (80%) of the eligible project construction cost
will be paid from such monies. The City will be responsible for the remaining 20% local share
for the portion of the project. The City's portion of the cost is estimated to be $17,250.00.
The actual cost of the project will be determined after bids are received, at which time the City
Council will be advised of the bid results and asked to authorize a contract award to the lowest
responsible bidder. The City's share of the project cost will be paid from the Street and Highway
Allocation Fund 12131, Traffic Capital Organization 116189.
The Public Works Department requests your consideration and approval of the attached
Resolution and Agreement.
Respectfully submitted, This action has been reviewed and found to
be in conformance with the Master Plan.
Robert G. Stubbe, P.E. Date v Steven N. 'ensen, A P, LA Date
Public Works Director Planning I recta
Approved as to Funding: Referred to City Council for Consideration:
,t�R. (.-"W-. .,- 4'�3 t q—zCarol A. Ebdon Date May(7 €
Offic Date
Finance Director
15>
1264hxf
contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as a result of
such direction, the City may request the State to enter into such litigation to protect the
interests of the State, and in addition, the City may request the United States to enter into
such litigation to protect the interests of the United States.
Project No. MAPA-5121(2) - 11 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
tives when
requested in writing to do so.
Project No. MAPA-5121(2) - 8 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
y work phase.
PA-5121 2
Project No. MA ( ) - 6 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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AGREEMENT
CITY OF OMAHA
STATE OF NEBRASKA, DEPARTMENT OF ROADS
PROJECT NO. MAPA-5057(11), STATE CONTROL NO. 22381
INTERSECTION OF 42ND AND DODGE STREETS
INTERSECTION IMPROVEMENTS
THIS AGREEMENT, made and entered into by and between the City of Omaha,
hereinafter referred to as the "City", and the State of Nebraska, Department of Roads,
hereinafter referred to as the "State",
WITNESSETH:
WHEREAS, certain streets in the City have been designated as being eligible for Surface
Transportation Program (STP) Funds by the Department of Transportation, Federal Highway
Administration, hereinafter called the FHWA, in compliance with Federal laws pertaining
thereto, and
WHEREAS, STP Funds have been made available by Title 23 of the United States Code,
providing for improvements on eligible City Streets, and
WHEREAS, the Federal share payable on any portion of a STP project will be a
maximum of 80 percent of the eligible costs, and
WHEREAS, regulations for implementing the provisions of the above mentioned act
provide that the Federal share of the cost of those projects will be paid only to the State, and
WHEREAS, the regulations further permit the use of funds other than State funds in
matching Federal Funds for the improvements of those streets, and
WHEREAS, the State is willing to cooperate to the end of obtaining Federal approval of
the proposed work and Federal Funds for the construction of the proposed improvement, with
the understanding that no State Funds are to be expended on this project, and
WHEREAS, the State's responsibility is to provide quality assurance and project
oversight to ensure that the project is designed, constructed and managed according to Federal
rules and regulations. The State will notify the City when Federal funding will be withheld or
lost, and
WHEREAS, if the City is to receive Federal participation for any portion of the work on
the proposed project, it is necessary all phases of work comply with Federal requirements and
procedures, and
WHEREAS, the City shall supervise the contract letting and ensure that the project
receives the same degree of supervision and inspection as a project constructed under a
contract let and directly supervised by the State, and
LO 18
1264hxf
contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as a result of
such direction, the City may request the State to enter into such litigation to protect the
interests of the State, and in addition, the City may request the United States to enter into
such litigation to protect the interests of the United States.
Project No. MAPA-5121(2) - 11 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
tives when
requested in writing to do so.
Project No. MAPA-5121(2) - 8 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
y work phase.
PA-5121 2
Project No. MA ( ) - 6 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
• ,--•AO•!V' • ",- ' II 54'.... ' •
:',." $F';'.1* ''11e4:?' ' 1!1!-0,.!..! •!•.:::', !r* .-''•i - F•!•,h!il ,Ei::.:-.,., '.- '''c'•
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WHEREAS, Federal Regulations provide that the City shall not profit or otherwise gain
from local property assessments that exceed the City's share of project costs, and
WHEREAS, the funding for the project under this agreement, includes pass-through
monies from the Federal Highway Administration (FHWA). If a non-federal entity expends
$500,000 or more in total federal awards in a fiscal year, then the A-133 audit is required as
explained further in this agreement, and
WHEREAS, the City desires that this project as shown on attached EXHIBIT "A" be
constructed under the designation of Project No. MAPA-5057(11), as evidenced by the
Resolution of the City dated the tk day of A Fr I , 2009, attached
as EXHIBIT "B" and made a part of this agreement, and
WHEREAS, the total cost of the project which includes: preliminary engineering, final
design, Right-of-Way, nonbetterment utility rehabilitation, construction and construction
engineering is currently estimated to be $86,250, and
WHEREAS, the project is described as follows:
New traffic signals are to be installed at the intersection of 42nd and Dodge Streets.
Improvements include the installation of new combination mast arm signal/lighting poles, traffic
signals, signs, pedestrian signals, street lights, conduit, and wiring.
NOW THEREFORE, in consideration of these facts, the City and State agree as follows:
SECTION 1. The State shall present this project to the FHWA for its approval, if necessary.
SECTION 2. The City understands that payment for the costs of this project, whether they be
services, engineering, Right-of-Way, utilities, material or otherwise, are the sole responsibility of
the City where Federal participation is not allowable or available. Therefore, where the Federal
government refuses to participate in the project or any portion of the project the City is
responsible for full project payment with no cost or expense to the State in the project or portion
of the project. Should the project be abandoned before completion, the City shall pay all costs
incurred by the State prior to such abandonment.
The City shall maintain all correspondence files, books, documents, papers, field notes,
quantity tickets, accounting records and other evidence pertaining to costs incurred and shall
make such material available at its office at all reasonable times during the contract period and
for three years from the date of final payment under this agreement; such records must be
available for inspection by the State and the FHWA or any authorized representatives of the
Federal government, and the City shall furnish copies to those mentioned in this section when
requested to do so.
Project No. MAPA-5057(11) - 2 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
requested in writing to do so.
Project No. MAPA-5121(2) - 8 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
y work phase.
PA-5121 2
Project No. MA ( ) - 6 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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SECTION 3. The City shall have on file with the State an acceptable drug-free workplace
policy.
SECTION 4. Because the City is to receive Federal Funds for any part of this project, the City
shall perform the services for all phases of work, including, but not limited to preliminary
engineering, environmental studies, acquisition of Right-of-Way, construction (includes
construction engineering), etc., according to Federal procedures and requirements. Although
Federal Funds may be allocated to the project, all phases or certain phases of work will become
ineligible for Federal Funds if Federal procedures and requirements are not met.
Prior to beginning any phase of work on the proposed project, the City shall contact the
State's Local Projects Section Urban Engineer for direction and assistance to ensure that all
project work will be accomplished according to Federal procedures and requirements.
SECTION 5. If the City performs any part of the work on this project itself, the City shall abide
by the provisions of the Nebraska Fair Employment Practices Act as provided by Neb.Rev.Stat.
§48-1101, through 48-1126, and all regulations relative to nondiscrimination in federally
assisted programs of the Department of Transportation, Title 49 CFR, Parts 21 and 27 as set
forth in the DISCRIMINATION CLAUSES Section of this agreement.
SECTION 6. The funding for the project under this agreement includes pass-through federal
monies from the FHWA. According to the Single Audit Act Amendments of 1996 (signed into
law by President Clinton on July 5, 1996) and the implementing regulations contained in OBM
Circular A-133, the A-133 Audit is required if the non-federal entity expends $500,000 or more
in total federal awards in a fiscal year. Non-federal entity means state and local governments
and non-profit organizations.
The City shall have its finance officer or auditor, review the situation to determine what
the City must do to comply with this federal mandate. If applicable, the expenditures related to
the FHWA should be shown in the Supplementary Schedule of Expenditures of the Federal
Awards under U.S. Department of Transportation as a pass-through Nebraska Department of
Roads, Federal CFDA Number 20.205. If an A-133 Audit is performed, the City shall send the
audit report to the Nebraska Department of Roads, Highway Audits Manager, P.O. Box 94759,
Lincoln, NE 68509-4759.
SECTION 7. The City shall provide the State with current project schedules, submittal dates and
critical milestone dates. The City shall notify and keep the State informed on all project issues.
The City shall notify the State of all project coordination meetings. The State must be invited to
the project environmental scoping meeting, Plan-In-Hand field review, public meetings/hearings,
preconstruction meeting and the final inspection.
Project No. MAPA-5057(11) - 3 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
ts
y work phase.
PA-5121 2
Project No. MA ( ) - 6 -
Intersections of 13th and Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
• ,--•AO•!V' • ",- ' II 54'.... ' •
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SECTION 8. The total cost of the project which includes: preliminary engineering, final design,
Right-of-Way, nonbetterment utility rehabilitation, construction and construction engineering is
currently estimated to be $86,250. The City's share is to be 20 percent of all actual eligible
costs which is estimated to be $17,250. The State agrees to reimburse the City, using Federal
Funds, for 80 percent of the actual eligible costs of the improvement which is estimated to be
$69,000. Both the City and State recognize this is a preliminary estimate and the final cost may
be higher or lower. Progress billings to reimburse the City may be submitted no more often
than monthly. The State will reimburse 95 percent of the eligible 80 percent Federally Funded
expenditures until the 5 percent retention reaches a maximum amount of$25,000. Once the
maximum retention is obtained, the State will reimburse 100 percent of the eligible 80 percent
Federally Funded expenditures. The final settlement between the State and the City will be
made after final review and approval by the State and after an audit, if deemed necessary, has
been performed to verify actual costs. The City shall reimburse the State for any overpayments
discovered by the State or its authorized representative.
The City further agrees, that if reimbursement to the State is required on this project, and
if the City is unable to or does not make reimbursement within 60 calendar days after the State
notifies the City of such required reimbursement; the State by this agreement is authorized to
withhold money from State Highway funds apportioned or to be apportioned to the City, in an
amount equal to the required reimbursement to the State.
Project coordination and quality assurance review costs incurred by the State with
respect to the entire project will be part of the cost of the project to be paid out of City and
Federal Funds. The State may, at its discretion, initiate progress invoices for costs incurred by
the State during the progression of the project and the City agrees to pay such invoices within
thirty days of receipt. The City's share of the total project cost will be all costs not paid for by
Federal Funds.
The criteria contained in Part 31 of the Federal Acquisition Regulations System
(48 CFR 31) will be applied to determine the allowability of costs incurred by the City under this
agreement.
Final payment consisting of the retention withheld minus the State incurred expenses will
not be reimbursed to the City until the City has filed a completed State DR Form 299 with the
State, and both the City and the State have signed it. Once the DR Form 299 is signed by the
City, no reimbursement requests will be accepted by the State and the FHWA.
SECTION 9. The parties agree that preliminary engineering, which includes project design,
plan development, environmental studies and final design, will be accomplished by the City or a
Project No. MAPA-5057(11) -4 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
tersections of 13th and Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
• ,--•AO•!V' • ",- ' II 54'.... ' •
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State certified Consultant selected by the City. If a Consultant is to be selected, the method of
procurement and evaluation must follow all guidelines and requirements outlined in the State's
Federal Aid Guidelines Manual for LPA's. That State will review and approve the Request for
Proposals prior to advertising. Any PE work performed prior to Federal authorization and
receipt of a Notice to Proceed will not be eligible for Federal Aid.
It is understood by the parties that the State will rely on the professional performance and
ability of the City or their Consultant. Any examination by the State, or acceptance or use of the
work product of the City or their consultant will not be considered to be a full and
comprehensive examination and will not be considered an approval of the work product of the
City or their Consultant which would relieve the City from any liability or expense that would be
connected with the City's sole responsibility for the propriety and integrity of the professional
work to be accomplished by the City.
SECTION 10. The City or its Consultant shall design the project according to the current
AASHTO Policy on Geometric Design of Highways and Streets, the Nebraska Minimum Design
Standards of the Board of Public Roads Classifications and Standards and to the Americans
with Disabilities Act (ADA) Accessibility Guidelines. All plans, specifications and bid proposals,
permits and any other contract documents must be submitted to and reviewed by the State prior
to any bid letting by the City. Any deviations from the above publications must be approved by
the State.
SECTION 11. ENVIRONMENTAL RESPONSIBILITY
The City shall be responsible to complete any federally required environmental actions,
commitments, and documents for this project, and receive approval by the State and the FHWA
prior to proceeding with appraising property, acquiring any right-of-way, or final design for the
project.
When it is determined that a public hearing is a federal requirement for the project, the
City shall offer an opportunity for a location or design hearing or combined location and design
public hearing.
If a public hearing is required, the City shall contact the State's Public Hearing Officer
(PHO) prior to doing any public hearing activity, so the PHO can advise the City of the proper
procedures and policies for conducting the hearing. The City can contact the State's PHO by
calling (402) 479-4871.
SECTION 12. Any utility rehabilitations or installations made within the Right- of-Way on this
project after execution of this agreement must be in accordance with the provisions of
Federal-Aid Highway Policy Guide, 23 CFR 645A, "Utility Relocations, Adjustments and
Project No. MAPA-5057(11) - 5 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
evelopment, environmental studies and final design, will be accomplished by the City or a
Project No. MAPA-5057(11) -4 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
tersections of 13th and Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
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Reimbursement", and Federal-Aid Policy Guide, 23 CFR 645B, "Accommodation of Utilities"
issued by the U.S. Department of Transportation, Federal Highway Administration, or a State
approved Utility Accommodation Policy. In order to receive Federal-Aid Funds for this
improvement, the City shall follow the current "Policy for Accommodating Utilities on State
Highway Right-of-Way." Any work within the State Right-of-Way requires a permit. The City
shall contact the State's District Engineer or Permits Officer to determine if a permit or permits
is needed for the project and to make application for those permits if necessary.
All nonbetterment municipally owned and operated utility rehabilitation costs within the
corporate limits of the city will become a project cost, but that outside the corporate limits, only
the nonbetterment portion of the rehabilitation costs of facilities currently occupying private
Right-of-Way will be reimbursed. Further, there will be no Federal reimbursement for private or
nonmunicipally owned and operated utilities if they are located on public Right-of-Way,
however, nonbetterment costs of privately owned and operated utilities will be reimbursed if
they exist on privately owned Right-of-Way and it is necessary to rehabilitate the utilities due to
this project. All such reimbursements will be based on items and estimates submitted by the
utility and approved by the City and State. Should this project necessitate the nonbetterment
rehabilitation of any privately owned and operated utilities, then the City shall send the State an
estimate of those nonbetterment utility rehabilitation costs prior to the work being done. The
City shall pay for utility nonbetterment rehabilitation and then bill the State for those eligible
reimbursement costs. All reimbursements will be based on the actual costs of material,
services and labor. This will be subject to audit, if the State deems that one is necessary.
SECTION 13. The Federal law governing acquisition and relocation on federally assisted
projects is Public Law 91-646, the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, commonly called just the Uniform Act. The City shall comply with the
Uniform Act, and the State's Right-of-Way Acquisition guide for new LPA's.
The Uniform Act applies whenever Federal dollars are used in any phase of a project, such
as planning, engineering, environmental studies, or construction. The Uniform Act must be
followed even if there is NO Federal funding in the right-of-way phase. The State's
Relocation Assistance Act, Neb. Rev. Stat. 76-214 through 76-1238 applies on all projects.
Prior to beginning Right-of-Way appraisals and acquisition, the City shall submit to the
Local Projects Section Urban Engineer Right-of-Way plans, legal descriptions and an estimate
for review and approval. If acceptable, the State will issue the City a Notice-to-Proceed with the
right-of-way work phase.
Project No. MAPA-5057(11) - 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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The City shall present to the State, a Right-of-Way Certificate that certifies the City has •
complied with the Uniform Act requirements and that the project is ready for construction. The
State will grant the City authorization to proceed with the construction phase of the project, if
the documentation submitted by the City supports the Right-of-Way Certificate.
SECTION 14. The City at no cost to the project, shall clear the present Right-of-Way of this
project of all advertising signs. The City at no cost to the project, shall clear any other privately
owned facility or thing that may interfere with the construction, maintenance and operation of
the improvement planned in this project, and keep the old and new Right-of-Way free of future
encroachments, except those authorized by permit.
SECTION 15. The City shall locate and reference or have located and referenced all section
corners, quarter section corners and subdivision lot corners required for construction of the
proposed project in accordance with Section 39-1708 et. seq., R.R.S. 1943 as amended.
SECTION 16. The Federal share of this project must be reduced by any project specific local
property assessments that exceed the appropriate local share on this project. This is subject to
State review.
SECTION 17. The City shall certify after accomplishment, that any Right-of-Way for this
improvement not donated in compliance with FHWA guidelines will be acquired in accordance
with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as
amended, 49 CFR 24, and the State's Right-of-Way Manual as approved by FHWA.
SECTION 18. The City shall advertise and conduct a letting and receive bids for the
contemplated improvement. Prior to advertising the project for bids, the City shall submit a
Right-of-Way Certificate and the final plans package (100 percent plans, specifications,
engineers' estimate, status of utilities, environmental permits and contract bidding documents)
to the State's Local Projects Section Urban Engineer for review. The State will review the
submitted items and give the City direction on proceeding with advertising the project for bids.
Upon direction from the State for the City to advertise, the City shall not open the bids for a
minimum of 21 calendar days after the first advertisement is published in the newspapers. The
City shall submit its selection of low bidder and supporting documents to the State for
concurrence prior to awarding of the construction contract to the successful low bidder. The
City shall sign the contract or contracts and shall send copies of the signed contract(s),
to the State's Local Projects copies of the awarded final plans package Section Urban
Engineer, and District Engineer.
Project No. MAPA-5057(11) - 7 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
Notice-to-Proceed with the
right-of-way work phase.
Project No. MAPA-5057(11) - 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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SECTION 19. The State and City agree that the construction engineering, which is an eligible
project expense and which includes construction management, staking, inspection and field
testing, will be accomplished by City forces or a State Certified Consultant selected by the City.
The City agrees, if a Consultant is to be selected, that the method of procurement and
evaluation and the resulting agreement between the Consultant and the City must conform to
the State's standard practices and will be subject to State review and concurrence prior to
agreement execution between the City and the Consultant. Any CE work performed prior to
Federal authorization and receipt of a NTP will not be eligible for Federal funding.
The City shall provide a Project Manager to oversee the project and to ensure that the
construction engineering performed by City forces or the City's Consultant comply with
requirements for Federal funding. The Project Manager's services include, but are not limited
to, arranging the preconstruction conference, keeping the State's District Construction
Representative informed of project start and ending dates, and other scheduled construction
milestones, and project management as required and preparing contractor change orders and
supplemental agreements.
The inspection, sampling and testing of all materials must be done in accordance with
the current State of Nebraska Standard Specifications for Highway Construction, the State
Materials Sampling Guide, Quality Assurance Program for Construction, and the State
Standard Methods of Tests (www.transportation.nebraska.gov) or applicable AASHTO or ASTM
procedures. The City shall provide adequate quality control, construction administration on the
project and will be responsible for the sampling and delivery of project materials for testing to a
qualified laboratory. In all cases, the State will provide a State District Construction
Representative designated by the State on a part-time basis, who will inspect the project,
perform quality assurance, and ensure that the City is in compliance with the contract, plans,
specifications, scope of work, regulations, statutes, etc., in order that Federal Funds may be
expended
ended on the project. Upon project completion, the City shall complete and sign a State
DR Form 299, "Notification of Project Completion and Materials Certification" and provide it to
the State District Construction Representative for further action.
The City by signing DR Form 299 certifies that all sampling and test results of materials
used on the project, manufacturer's certificates of compliance and manufacturer's certified test
reports meet contract requirements and are on file with the City and the City shall make them
available for inspection to the State and the FHWA or their authorized representatives when
requested in writing to do so.
Project No. MAPA-5057(11) - 8 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
- 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
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The State District Construction Representative assigned to the project will conduct a final
review of the project and will determine if the project is acceptable. If the State District
Construction Representative determines the project is acceptable, the State District
Construction Representative will sign the DR Form 299 and send it to the State District
Engineer for signature. The State District Engineer will forward the form to the State's Local
Projects Section Urban Engineer for signing, project closeout and final payment. If the State
District Construction Representative determines the project is not acceptable, the State District
Construction Representative will notify the City's Project Manager in writing of what needs to be
done to bring the project into compliance for acceptability before the State District Construction
Representative will sign the DR Form 299 and recommend the project for closeout. The City
shall contact the State's District Engineer for State District Construction Representative
assignment. It is understood that any construction engineering services furnished by the State
will be part of the cost of the project and the State's expenses will be included as costs of the
project, as specified in the reimbursement section of this agreement.
SECTION 20. Changes to the City streets which affect the function or operation of the
improvement made either during construction or after the project is completed, will require prior
approval of the State. Requests for changes during project construction must be made to the
State Representative who will then forward it to the Local Projects Section Urban Engineer for
final approval.
Upon project completion and final review, the City shall send one set of"As-Built" plans to
the State's Local Projects Section Urban Engineer and one set to the State's District Engineer.
SECTION 21. Upon project completion, the City shall maintain the project at its own expense,
and agrees to make provisions each year for the maintenance costs involved in properly
maintaining this facility. The City shall also be responsible for any required environmental
commitments and monitoring after the construction of the project. The City will release and
hold harmless the State and FHWA from any suits brought against the State arising out of the
City's construction and maintenance.
SECTION 22. Traffic control during project construction must conform with the Manual on
Uniform Traffic Control Devices. Before final acceptance of the project by the State, all signing
and marking must be in conformance with the current Manual on Uniform Traffic Control
Devices.
Project No. MAPA-5057(11) - 9 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
State and the FHWA or their authorized representatives when
requested in writing to do so.
Project No. MAPA-5057(11) - 8 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
- 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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SECTION 23. DISADVANTAGED BUSINESS ENTERPRISES
A. Policy
The City shall ensure that disadvantaged business enterprises as defined in 49 CFR
Part 26 shall have the maximum opportunity to participate in the performance of contracts
financed in whole or in part with Federal Funds under this agreement. Consequently, the
disadvantaged business requirements of 49 CFR Part 26 are hereby made a part of and
incorporated by this reference into this agreement.
B. Disadvantaged Business Enterprises Obligation
The City and State shall ensure that disadvantaged business enterprises as defined in 49
CFR Part 26 have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with Federal Funds provided under this agreement. In
this regard, the City shall take all necessary and reasonable steps in accordance with 49 CFR
Part 26 to ensure that disadvantaged business enterprises have the maximum opportunity to
compete for and perform contracts. The City shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of FHWA assisted contracts.
The City, acting as a subrecipient of Federal-aid funds on this project shall adopt the
disadvantaged business enterprise program of the State for the Federal-aid contracts the City
enters into on this project.
Failure of the City to carry out the requirements set forth above shall constitute breach of
contract and, after the notification of the FHWA, may result in termination of the agreement or
contract by the State or such remedy as the State deems appropriate.
SECTION 24. NONDISCRIMINATION CLAUSES
During the performance of this agreement, the City, for itself, its assignees and successors in
interest agrees as follows:
(1) Compliance with Regulations: The City shall comply with the Regulations of the
Department of Transportation relative to nondiscrimination in federally assisted programs
of the Department of Transportation (Title 49, Code of Federal Regulations, Parts 21 and
27, hereinafter referred to as the Regulations), which are herein incorporated by
reference and made a part of this agreement.
(2) Nondiscrimination: The City, with regard to the work performed by it after award and prior
to completion of the contract work, shall not discriminate on the basis of disability, race,
color, sex, religion or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The City shall not
participate either directly or indirectly in the discrimination prohibited by Section 21.5 of
Project No. MAPA-5057(11) - 10 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
ements
State and the FHWA or their authorized representatives when
requested in writing to do so.
Project No. MAPA-5057(11) - 8 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
- 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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the Regulations, including employment practices when the contract covers a program set
forth in Appendix "A," "B," and "C" of Part 21 of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the City for work to be
performed under a subcontract, including procurements of materials or equipment, each
potential subcontractor or supplier shall be notified by the City of the City's obligations
under this agreement and the Regulations relative to nondiscrimination on the basis of
disability, race, color, sex, religion or national origin.
(4) Information and Reports: The City shall provide all information and reports required by
the Regulations, or orders and instructions issued pursuant thereto, and will permit
access to its books, records, accounts, other sources of information, and its facilities as
may be determined by the State or the FHWA to be pertinent to ascertain compliance
with such Regulations, orders and instructions. Where any information required of a
contractor is in the exclusive possession of another who fails or refuses to furnish this
information, the City shall so certify to the State, or the FHWA as appropriate, and shall
set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the City's noncompliance with the
nondiscrimination provisions of this agreement, the State will impose such contract
sanctions as it or the FHWA may determine to be appropriate, including but not limited to,
(a) withholding of payments to the City under this agreement until the City complies,
and/or
(b) cancellation, termination or suspension of this agreement, in whole or in part.
(6) Incorporation of Provisions: The City shall include the provisions of paragraph (1)
through (6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The City shall take such action with respect to any subcontract or procurement
as the State or the FHWA may direct as a means of enforcing such provisions including
sanctions for noncompliance: Provided, however, that, in the event a contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as a result of
such direction, the City may request the State to enter into such litigation to protect the
'interests of the State, and in addition, the City may request the United States to enter into
such litigation to protect the interests of the United States.
Project No. MAPA-5057(11) - 11 -
Intersection of 42"d and Dodge Streets
Intersection Improvements
authorized representatives when
requested in writing to do so.
Project No. MAPA-5057(11) - 8 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
- 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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SECTION 25. It is mutually agreed that the final approval of the project will be made by the
State and that final project close-out and final payment cannot be made to the City until the
project has been approved by the State.
SECTION 26. The State and City agree that:
(a) Pursuant to Section 8.05 of the Home Rule Charter, no elected official or any officer
or employee of the City will have a financial interest, direct or indirect, in any city contract. Any
violation of this section with the knowledge of the person or corporation contracting with the City
will render the contract or agreement voidable by the Mayor or Council.
(b) This agreement contains the entire agreement of the City and State. No
representations were made or relied upon by City or State other than those that are expressly
set forth herein. No agent, employee or other representative of City or State is empowered to
alter any of the terms in this agreement unless done in writing and signed by an authorized
officer of the City and State.
IN WITNESS WHEREOF, the City and State hereto have caused these presents to be
executed by their proper officials thereunto duly authorized as of the dates below indicated.
EXECUTED by the City this �/-day of �� , 2009.
y
WITNESS: - CITY OF OMAHA
Sandra L. Nose's , Mike Fahey
yvt,414A ‘).0.4..er
Cit Clerk, ��
DEBUTY y � Mayor74
EXECUTED by the State this /a day of , 2009.
STATE OF NEBRASKA
DEPARTMENT OF ROADS
Jim Wilkinson, P.E.
C--41;1 ifidAtie"-‘
Lo al Projects DrWision Engineer
RECOMMENDED:
Timothy W Weander, P.E.
Distri 2 Engin
AGR14-NK APPROVED AS TO FORM:
oil-,
DEPUTY CITY ATTORNEY
Project No. MAPA-5057(11) - 12 -
Intersection of 42nd and Dodge Streets B Intersection Improvements
materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The City shall take such action with respect to any subcontract or procurement
as the State or the FHWA may direct as a means of enforcing such provisions including
sanctions for noncompliance: Provided, however, that, in the event a contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as a result of
such direction, the City may request the State to enter into such litigation to protect the
'interests of the State, and in addition, the City may request the United States to enter into
such litigation to protect the interests of the United States.
Project No. MAPA-5057(11) - 11 -
Intersection of 42"d and Dodge Streets
Intersection Improvements
authorized representatives when
requested in writing to do so.
Project No. MAPA-5057(11) - 8 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
- 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
• ,--•AO•!V' • ",- ' II 54'.... ' •
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ILLIAM aI a W LL AM OMAHA ^� a (�Ii HI tiI
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PROJECT LOCATION
mApA..... 5057(in EXHIBIT ',Ai,
C.N. 22381
ited States to enter into
such litigation to protect the interests of the United States.
Project No. MAPA-5057(11) - 11 -
Intersection of 42"d and Dodge Streets
Intersection Improvements
authorized representatives when
requested in writing to do so.
Project No. MAPA-5057(11) - 8 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
- 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
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c-25a CITY OF OMAHA
• LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, a Program Agreement with the Nebraska Department Hof Roads for safety
improvements of the intersection of 42nd Street and Dodge Street is required before any work can
begin; and,
WHEREAS, this project, identified as Federal Aid Project MAPA-5057(11) and State
Control No. 22381 is eligible for assistance from the Federal Highway Administration in accord
with the terms of the attached Agreement which by this reference is made a part hereof; and,'
WHEREAS, this intersection is eligible for Federal Surface Transportation Funds which
will pay for 80% of the cost; and,
WHEREAS, the remaining 20% local share, estimated to be $17,250.00 will be paid
from the Street and Highway Allocation Fund 12131, Traffic Capital Organization 116189.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Program Agreement with the Nebraska
Department of Roads for the safety improvements of the intersection of 42na Street and Dodge
Street, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the City's estimated $17,250.00
share of the cost from the Street and Highway Allocation Fund 12131, Traffic Capital
Organization 116189.
yet
1263hxf APPROVED AS TO FORM:
- rCITY ATTORNEY DATE
By /0144.41 /�..,J ' .
Councilmember
Adopted MAY 1 9 2009: 6 -4
. V' ��0?
yid City Clerk
Approved. (5"eV 09
Mayor
¢ i
HONIARD a a CY- EY AVE I >
Crir H EmIE JACK SON
Y IA
sr
ofru
In
Aln
rn.
111 V; SAINT
JONES In JDNES Q
LEA✓ENVDRT m 74 AM
y a / H Z y MARLY
W- � �
v MASON
'2 4 2
st,— �— _ li
.
—Z PIERCE a "' at y ~ a PIERCE
PJPPLET,IN AVE e a e y H POP'LE ON N POPPLETON
I > W
ILLIAM aI a W LL AM OMAHA ^� a (�Ii HI tiI
fV o
PROJECT LOCATION
mApA..... 5057(in EXHIBIT ',Ai,
C.N. 22381
ited States to enter into
such litigation to protect the interests of the United States.
Project No. MAPA-5057(11) - 11 -
Intersection of 42"d and Dodge Streets
Intersection Improvements
authorized representatives when
requested in writing to do so.
Project No. MAPA-5057(11) - 8 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
- 6 -
Intersection of 42nd and Dodge Streets
Intersection Improvements
d Harney and Howard Streets
Intersection Improvements
day o
• EXPIRES
Add 4j onal Co/pies $ o Ma / 20
If J441,6 90\ • ,'S,----
k OF NES Notary P is' and or ouglas County,
��•'vow.,,.4'7' tate of Nebraska 1
• ,--•AO•!V' • ",- ' II 54'.... ' •
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