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RES 2009-0405 - PO from Carmichael Business Systems for digital video/audio recording system 0'y 0 1,0H 1,NF 4Gi'' OQ41 �}lf� CITY pp e"1l� CLERK d yap,�FD FEBR LJ i-y 4t E. @l ��,�n{ ? - City of Omaha O AH ,.NEB Rs S %A v4i , ��� / Mike Fahey,Mayor Eric W.Buske. a Chief of Police Omaha Police Department "To Serve and Protect" 505 South 15th Street Honorable President Omaha,Nebraska 68102-2769 (402)444-5600 and Members of the City Council, fax(402)444-5898 www.opd.ci.omaha.ne.us Transmitted herewith is a Resolution authorizing the acceptance of the proposal from Carmichael Business Systems in the amount of$148,703.00 for an iRecord Digital Video/Audio Recording System, Winscribe transcription software, and Olympus handheld digital recorders for Interrogations for the . Criminal Investigations Bureau of the Omaha Police Department. Proposals were received from the following vendors for the above mentioned project: CONTRACTOR ' Carmichael Business Systems Precise Digital The Omaha Police Department recommends entering into a purchase order to accept the proposal from Carmichael Business Systems. It was found to be the best proposal received. Carmichael Business Systems has a CC-1 on file with the Human Rights&Relations Department. Funds of $64,223.00 have been appropriated in the Year 2009, General Seized Assets Fund 12156, Organization 130711, Account 44245 Photo/Video/Recording Equipment; and funds of$84,480.00 have been appropriated in the Year 2009, General Seized Assets Fund 12156, Organization 130711, Account 44118'Photo/Video/Recording Equipment. The Finance Department is authorized to pay the cost from these accounts. Respectfully submitted, a. Approved: I D ,(G Eric W. Buske Date .. Human Ri is&Rel tons Dep . Date thief of Police teeJ Approved as to Fundin : Referred to City Council for Consideration: Zie, --4\ ' -- ' .MIS k )') (;h4 V:/�0—0 9 , Carol A. Ebdon Date Mayor's Office Date 1 Finance Director I:\OPD\1074ddr A Nationally Accredited Law Enforcement Agency sed by the State of Nebraska, and listed on the current edition of Circular 570 of the United States Dept.of the Treasury. • NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip • ��� Carmichael Business Systems L ee 7805 L St Omaha, NE 68127 iRecord Digital Video/Audio Recording System for Interrogations PREPARED FOR:Omaha Police Department Room A & B PREPARED BY: Bob Carmichael Carmichael Business Systems DATE: March 18,2009 QTY • DESCRIPTION PART# • List Price Extended List Price iRecord VI Professional 1 iRecord Vi Professional(2 Rooms)with 2x AN Port Licenses,Network Connectivity IR-VIPRO02A $15,995 $15,995 Option,1x Local Monitoring License,Local copy of iRecord Evidence Vault Professional Edition,Expands up to 4x NV Simultaneous Recording Ports,lx 500GB Local Storage, 5x iRecord Client Browser Advanced Licenses,(2)MPEG encoders,(2)WMV encoders, (2)DVD Recorder,Keyboard,17"Flat Screen,Audio Monitoring Speakers,Mouse, Includes Premium 1 year Hardware and 90 Day Software Warranty OR-DWS-001.IR22660212224. IR22660212401.W INTVPVR500MCE.PCB4400AVW. OPTIONS 1TB RAID1 Upgrade to iRecord System IR-1TBR1UPG $2,255 $0 Can only be ordered at time of system order Dry Contact Keyed ON/OFF Switch with Record Light IR22660242222 $125 $250 2 Must indicate surface/recessed mount and color:white,black 2-Port Dry Contact Breakout Box(required for dry contact closure) IR22660282222 $399 $399 1 One breakout box supports two switches Covert Camera $375 $0 0 2 Time/Date Generator device DS-DDT $208 $416 2 Covert Light Switch Microphone(Power Supply Included) CN-PZM11 LL $325 $650 1 16 Port Power Supply (Power Supply for Cameras,Microphones AL-R615DC616ULC $575 $575 and Accessories) ADDITIONAL OPTION Pre-Amps for existing microphones $199 SUB-TOTAL $18,285 II, Training and installation $1,800 Service contract first year 1/2 price $1,080 Two additional years service contract (not included in the total) $ 4,320.00 SYSTEM TOTAL $21,165 NOTES: TERMS:Net 10 days DELIVERY:Please allow 30-60 days from date of written purchase order for delivery. Please make purchase orders to:Carmichael Business Systems,7805 L Street,Omaha,NE 68127 Phone 402-339-4990 Fax 402-339-4616 0 QUOTATION IS VALID FOR 90 DAYS APPROVED BY TITLE PO# • Room A 8 B Page 1 • NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip C: cr rmic Business Systems Omaha, NE 68127 �e e"1:4 7 iRecord Digital Video/Audio Recording System for Interrogations PREPARED FOR:Omaha Police Department Polygraph Room PREPARED BY: Bob Carmichael Carmichael Business Systems DATE: March 18,2009 QTY I DESCRIPTION PART# List Price Extended List Price IRecord Vi Professional 1 iRecord Vi Professional(1 Room)with 1x AN Port License,Network Connectivity IR-VIPRO01A $11,995 $11,995 Option,1x Local Monitoring License,Local copy of iRecord Evidence Vault Professional Edition,Expands up to 4x AN Simultaneous Recording Ports,lx 500GB Local Storage, 5x(Record Client Browser Advanced Licenses,(1)MPEG encoder,(1)WMV encoder(1) DVD Recorder,Keyboard,17"Flat Screen,Audio Monitoring Speakers,Mouse,Includes Premium 1 year Hardware and 90 Day Software Warranty OR-DWS-001.IR22660212224.WINTVPVR150MCE.PCB4100AVW.MKM17LCDl OPTIONS 1TB RAID1 Upgrade to iRecord System IR-1TBRIUPG $2,255 $0 Can only be ordered at time of system order Dry Contact Keyed ON/OFF Switch with Record Light • IR22660242222 $125 $125 ' 1 Must indicate surface/recessed mount and color:white,black 1-Port Dry Contact Breakout Box(required for dry contact closure) IR22660282222 $399 $399 1 1 Time/Date Generator device DS-DDT $208 $208 0 Covert Camera $375 $0 1 Covert Light Switch Microphone(Power Supply Included) CN-PZM11 LL $325 $325 1 16 Port Power Supply (Power Supply for Cameras,Microphones AL-R615DC616ULC $575 $575 and Accessories) ADDITIONAL OPTION Pre-Amps for existing microphones $199 SUB-TOTAL $13,627 Training and installation $1,200 Service contract first year 1/2 price $810 Two additional years service contract (not included in the total) $ 3,240.00 SYSTEM TOTAL $15,637 NOTES: . TERMS:Net 10 days DELIVERY:Please allow 30-60 days from date of written purchase order for delivery. Please make purchase orders to:Carmichael Business Systems,7805 L Street,Omaha,NE 68127 Phone 402-339-4990 Fax 402-339-4616 0 • QUOTATION IS VALID FOR 90 DAYS • APPROVED BY TITLE PO# Polygraph Room Page 1 APPROVED BY TITLE PO# • Room A 8 B Page 1 • NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip (; ' _Carm05 ichaelLSt Business Systems gar las �� 8 _Omaha, NE 68127 iRecord Digital Video/Audio Recording System for Interrogations PREPARED FOR:Omaha Police Department Rooms C & D PREPARED BY: Bob Carmichael Carmichael Business Systems DATE: March 18,2009 QTY DESCRIPTION PART# List Price Extended List Price • iRecord Vi Professional 1 iRecord Vi Professional(2 Rooms)with 2x AN Port Licenses,Network Connectivity IR-VIPRO02A $15,995 $15,995 Option,1x Local Monitoring License,Local copy of iRecord Evidence Vault Professional Edition,Expands up to 4x AN Simultaneous Recording Ports,lx 500GB Local Storage,5x iRecord Client Browser Advanced Licenses,(2)MPEG encoders,(2)WMV encoders,(2) DVD Recorder,Keyboard,17"Flat Screen,Audio Monitoring Speakers,Mouse,Includes Premium 1 year Hardware and 90 Day Software Warranty (IR-DWS-001,IR22660212224, IR22660212401,WINTVPVR500MCE,PCB4400AVW,IR, OPTIONS 1TB RAID1 Upgrade to iRecord System IR-1TBR1UPG $2,255 $0 Can only be ordered at time of system order Dry Contact Keyed ON/OFF Switch with Record Light IR22660242222 $125 $250 2 Must indicate surface/recessed mount and color:white,black 2-Port Dry Contact Breakout Box (Required for dry contact closure) IR22660282222 $399 $399 1 One breakout box supports two switches 2 Time/Date Generator device IDS-DDT I I $208 $416 0 'Covert Camera I I I I I ' $375 I $0 2 I Covert Light Switch Microphone(Power Supply Included) I I CN-PZM11LL I I $325 I$650 1 16 Port Power Supply (Power Supply for Cameras,Microphones AL-R615DC616ULC $575 $575 and Accessories) ADDITIONAL OPTION Pre-Amps for existing microphones • $199 SUB-TOTAL $18,285 Training and installation $1,800 Service contract first year 1/2 price $1,080 Two additional years service contract (not included in the total) $ 4,320.00 SYSTEM TOTAL $21,165 NOTES: TERMS:Net 10 days DELIVERY:Please allow 30-60 days from date of written purchase order for delivery. _Please make purchase orders to:Carmichael Business Systems, 7805 L Street,Omaha,NE 68127 Phone 402-339-4990 Fax 402-339-4616 0 QUOTATION IS VALID FOR 90 DAYS • • • Rooms C&D Page 1 NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip ��� • Carmichael Business Systems (wee 7805 L St Omaha, NE 68127 iRecord Digital Video/Audio Recording System for Interrogations PREPARED FOR:Omaha Police Department Room E PREPARED BY: Bob Carmichael Carmichael Business Systems DATE: March 18,2009 QTY DESCRIPTION PART# List Price Extended List Price iRecord Vi Professional 1 iRecord Vi Professional(1 Room)with 1x AN Port License,Network Connectivity IR-VIPROOIA $11,995 $11,995 Option,1x Local Monitoring License,Local copy of iRecord Evidence Vault Professional Edition,Expands up to 4x AN Simultaneous Recording Ports,lx 500GB Local Storage, 5x iRecord Client Browser Advanced Licenses,(1)MPEG encoder,(1)WMV encoder(1) DVD Recorder,Keyboard,17"Flat Screen,Audio Monitoring Speakers,Mouse,Includes Premium 1 year Hardware and 90 Day Software Warranty (IR-DWS-001.IR22660212224.WINTVPVR15OMCE.PCB4100AVW.MKMI7LCD) OPTIONS 1TB RAID1 Upgrade to iRecord System IR-1TBR1UPG $2,255 $0 Can only be ordered at time of system order Dry Contact Keyed ON/OFF Switch with Record Light IR22660242222 $125 $125 1 Must indicate surface/recessed mount and color:white,black 1-Port Dry Contact Breakout Box(required for dry contact closure) IR22660282222 $399 $399 1 1 Time/Date Generator device DS-DDT ' $208 $208 1 Covert Camera -thermostat $399 $399 • 1 Covert Light Switch Microphone(Power Supply Included) CN-PZM11LL $325 $325 1 16 Port Power Supply(Power Supply for Cameras,Microphones AL-R615DC616ULC $575 $575 and Accessories) ADDITIONAL OPTION Pm-Amps for existing microphones $199 SUB-TOTAL $14,026 Training and installation $1,200 Service contract first year 112 price $810 Two additional years service contract (not included in the total) $ 3,240.00 SYSTEM TOTAL $16,036 NOTES: TERMS:Net 10 days DELIVERY:Please allow 30-60 days from date of written purchase order for delivery. Please make purchase orders to:Carmichael Business Systems,7805 L Street,Omaha,NE 68127 Phone 402-339-4990 Fax 402-339-4616 0 QUOTATION IS VALID FOR 90 DAYS APPROVED BY TITLE PO# Room E Page 1 -4616 0 QUOTATION IS VALID FOR 90 DAYS • • • Rooms C&D Page 1 NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip tVIA.2 Omaha Police DATE: March 16, 2009 Total for all rooms TOTAL ROOM IA& B $21,165.00 TOTAL POLYGRAPH $15,637.00 TOTAL ROOM C & D $21,165.00 TOTAL ROOM E $16,036.00 Total $74;003.00 5- 5' o p, °° cu �N . �as . f of Staff Date Human 'elationjDepart ent Date Parks, Recreation and fr& ) Public Property Department Approved as to Funding: LA4D\ Carol A. Ebdon, Director Date ' Finance Depai tiuent 644$ p:1169dkj • ice '. REMAINING AMOUNT $56,460.00 ANY QUESTIONS PLEASE CALL • To: Alex Hayes-Omaha Police ". a !� ..z•.��•r�.. __ s Date: March 16,2009 Olympus Quantity Price Total Olympus DS-5000 Handheld Digital recorders 150 $ 321.00 $48,150.00 Service Contract first year 150 $ 25.00 $ 3,750.00 Installation and Training Total $51,900.00 Note: Installation and Training will be done by your IT staff If we are asked to do installation and training your cost would be $2250. Service Contract second year is$55 per machine DS-5000 Suggested list$599 ice '. REMAINING AMOUNT $56,460.00 ANY QUESTIONS PLEASE CALL To: Chief Alex Hayes- Omaha Police Date: March 13, 2009 4 � 1� �.t.tt "+�+ � '��� `C ]S Winscribe #typist price per typist total Winscribe Transcription Software 15 $ 1,080 $ 16,200 Head sets and foot control 15 $ 200 $ 3,000 Head sets and foot control 1 No Charge No Charge Winscribe Installation and training $ 1,500 Software Assurance 15 $ 140 $ 2,100 Total $ 22,800 Note: Suggested list for WinScribe is $1650 per typist 1 -5000 Suggested list$599 ice '. REMAINING AMOUNT $56,460.00 ANY QUESTIONS PLEASE CALL RESOLUTION—ORDINARCEE ACI & OUND 09 APR 16 PM 43 To: Department Directors C 3 T C E�: 4 OMAHA: NEFIR4StC,4 From: Deputy Chief David L. Baker Police Services Bureau Date: April 8, 2009 1. Chief Buske / 4. Human Rights &Relations L7 2. Law Department � 5. Mayor's Office 3. Finance Department []/ Please sign and forward to the next Department for signature. Please call Daneen at x6158 after signature and when forwarding. Thank you. Subject: Resolution authorizing the acceptance of the proposal from Carmichael Business Systems in the amount of$148,703.00 Initiated by: Deputy Chief Alex Hayes Reason: For an iRecord Digital Video/Audio Recording System, Winscribe transcription software, and Olympus handheld digital recorders for Interrogations for CIB Contact Person: Deputy Chief Alex Hayes, x5688; Captain Adam Kyle, x5633 Funding: General Seized Assets Reviewed by Law: Deputy City Attorney Bob Hamer er Dry Contact Keyed ON/OFF Switch with Record Light IR22660242222 $125 $125 1 Must indicate surface/recessed mount and color:white,black 1-Port Dry Contact Breakout Box(required for dry contact closure) IR22660282222 $399 $399 1 1 Time/Date Generator device DS-DDT ' $208 $208 1 Covert Camera -thermostat $399 $399 • 1 Covert Light Switch Microphone(Power Supply Included) CN-PZM11LL $325 $325 1 16 Port Power Supply(Power Supply for Cameras,Microphones AL-R615DC616ULC $575 $575 and Accessories) ADDITIONAL OPTION Pm-Amps for existing microphones $199 SUB-TOTAL $14,026 Training and installation $1,200 Service contract first year 112 price $810 Two additional years service contract (not included in the total) $ 3,240.00 SYSTEM TOTAL $16,036 NOTES: TERMS:Net 10 days DELIVERY:Please allow 30-60 days from date of written purchase order for delivery. Please make purchase orders to:Carmichael Business Systems,7805 L Street,Omaha,NE 68127 Phone 402-339-4990 Fax 402-339-4616 0 QUOTATION IS VALID FOR 90 DAYS APPROVED BY TITLE PO# Room E Page 1 -4616 0 QUOTATION IS VALID FOR 90 DAYS • • • Rooms C&D Page 1 NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip * C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, Carmichael Business Systems submitted a proposal for an iRecord cc Digital Video/Audio Recording System, Winscribe transcription software, and Olympus handheld _`digital recorders for Interrogations for the Criminal Investigations Bureau of the Omaha Police Department'; and, WHEREAS, Carmichael Business Systems submitted a proposal in the amount of$148,703.00, which has been reviewed by the Omaha Police Department, with the assistance of DOT.Cornm, and determined to be the best proposal for this project; and, WHEREAS,the Mayor has recommended acceptance of this proposal. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT as recommended by the Mayor, the purchase, based upon the proposal from Carmichael Business Systems in the amount of$148,703.00 for an iRecord Digital Video/Audio Recording System, Winscribe transcription software, and Olympus handheld digital recorders for Interrogations for the Criminal Investigations Bureau of the Omaha Police Depai talent, is hereby approved. THAT the Purchasing Agent is authorized to issue a purchase order to Carmichael Business :Systems. BE IT FURTHER RESOLVED; THAT the Finance Department of the City of Omaha is authorized to pay $64,223.00 of the cost • of the iRecord Digital Video/Audio Recording System, Winscribe transcription software, and Olympus handheld,digital recorders from Fiscal Year 2009,i General Seized Assets Fund 12156, Organization 130711, Account 44245 Photo/Video/Recording Equipment; and $84,480.00 of the cost of the system from Fiscal Year 2009, General Seized Assets Fund 12156, Organization 130711, Account 44118 PhotoNideo/Recording Equipment. APPROVED AS TO FORM: CITY ATTORNEY DATE I:\OPD\1075ddr By/04,001 94....)444 Councilmember Adopted APR 2 8 2009 _d 1„,_ . City Cl /4b, Approved'a.'"114 Mayor ease make purchase orders to:Carmichael Business Systems,7805 L Street,Omaha,NE 68127 Phone 402-339-4990 Fax 402-339-4616 0 QUOTATION IS VALID FOR 90 DAYS APPROVED BY TITLE PO# Room E Page 1 -4616 0 QUOTATION IS VALID FOR 90 DAYS • • • Rooms C&D Page 1 NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip • cn Jy O a G 0O A '0 w CD w e ° �O oyu cipcm, i ).a. o 0a Crb cp.' '°a v7 `° a QN'aod. o Y0M C � �; ' fn., o ,a ci) aXS w 69 �' C CD v,'EA �. w o 0• O • • • Z C O ,,,,k,K .1 kI1UIiU D C. . v, Dn ~'kZ N O C ° '') °= � � 0 o o i ocR a o a arc a c •�° a' ao co a p A c0a a • 0CrQo � CDADwO ,-* t - c.. w o n N0o Ncn •• o5Ocr, i -h N ,,,. 0. CD W 5 ' ff,• ,-r a. CD'UQ CD m 0 CD CD A, CD m .'•s CD • `r 4. K.i1 . ' , R transcription software, and Olympus handheld digital recorders for Interrogations for the Criminal Investigations Bureau of the Omaha Police Depai talent, is hereby approved. THAT the Purchasing Agent is authorized to issue a purchase order to Carmichael Business :Systems. BE IT FURTHER RESOLVED; THAT the Finance Department of the City of Omaha is authorized to pay $64,223.00 of the cost • of the iRecord Digital Video/Audio Recording System, Winscribe transcription software, and Olympus handheld,digital recorders from Fiscal Year 2009,i General Seized Assets Fund 12156, Organization 130711, Account 44245 Photo/Video/Recording Equipment; and $84,480.00 of the cost of the system from Fiscal Year 2009, General Seized Assets Fund 12156, Organization 130711, Account 44118 PhotoNideo/Recording Equipment. APPROVED AS TO FORM: CITY ATTORNEY DATE I:\OPD\1075ddr By/04,001 94....)444 Councilmember Adopted APR 2 8 2009 _d 1„,_ . City Cl /4b, Approved'a.'"114 Mayor ease make purchase orders to:Carmichael Business Systems,7805 L Street,Omaha,NE 68127 Phone 402-339-4990 Fax 402-339-4616 0 QUOTATION IS VALID FOR 90 DAYS APPROVED BY TITLE PO# Room E Page 1 -4616 0 QUOTATION IS VALID FOR 90 DAYS • • • Rooms C&D Page 1 NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as signed thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. COMPLETION DATE: The contract completion date for this project shall be 31 July 2009. All work associated with the project shall be completed on or before this date, weather and site conditions permitting. PERFORMANCE BOND: Refer to Specification Section 00200, 'Instructions To Bidders°, Part 2.10, 'Bond Submission" and Section 00400, 'Performance, Payment Maintenance Bond'requirements. k �` SIGN ALL COPIES Firm P95i ( - L Co. -t"`Cc By ,I rt i eS CO TitleF5iivAckkg/ , understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with"GERALD R.FORD BIRTHSITE&GARDENS-RENOVATION,32nd&Woolworth Avenue,Omaha, Nebraska" in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and •Public Property Department for the lump sum of: nn f BASE BID: euctt.�r- ��VC. tUSpa /l, Ill 'e (ti red 4W aG`3 ($ 75 9©0 Note: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Testing Allowance,Unit Prices& Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBEIDBE Listings should be directed to the Human Relations Department at 402-444-5055.4y (Please Print Legibly or Type) Firm POSrO I �t r ar 114 L r Inco grated in ,Ur kitiaitt:C1(6( Name rt i eSe-tn_ Signature Title tual-0V Phone 'IOZ)332 2 163rFax(45) 33z-Z8f3 Address [3t g0 C ZZO * 6 0. NC 6 0Z0 Street/P.O.Box City Slate , Zip