RES 2009-1183 - Bid from US Asphalt Co for work in Whitehawk Park •
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of D AHA=N 4 Parks,Recreation &
�� ,� t � Public Property Department
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tYi Omaha/Douglas Civic Center
cZ,�,S� fl0s n P t: y 1819 Farnam Street,Suite 701
Omaha,Nebraska 68183 0701
t,o4''T ot,41- (402)444-5900
ED FEBR ( 1- t FAX(402)444-4921
City of Omaha OM A, N'E:,BR4 SK
Jim Suttle,Mayor October 20, 2009
Honorable President
and Members of the City Council,
Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing
Agent to issue a Purchase Order to U.S. Asphalt Co., Inc. to furnish all labor, materials and
equipment necessary for the paving of three parking lots and related improvements to include,
but not be limited to minor excavation, installing paving, striping lots, concrete sidewalk,
handicapped curb ramps and minor grading and seeding in Whitehawk Park, located south of
194th Street and"F" Street for the Parks,Recreation and Public Property Department.
The following bids were received on September 23, 2009: .
VENDOR BID
U.S. ASPHALT CO. $ 97,987.20 (BEST BID) •
CYC $111,218.28
Swain $113,079.00
Navarro $139,956.00
Ronco $151,300.00
TAB $152,745.20
The Finance Department is authorized to pay the cost of this project in the total amount of
$97,987.20 from 2006 Park and Recreation Bond Fund No. 13354, Organization No. 117314,
and Activity No. 2215, Parking Lots.
The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is
City policy,the Human Relations Director will review the contractor to ensure compliance.
The Parks, Recreation and Public Property Department recommends the acceptance of the bid
from U.S. Asphalt Co. being the lowest and best bid received, and requests your consideration
and approval of this Resolution.
est delivery and terms,F.O.B.delivery point on the item(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
The City of Omaha and Douglas County are interested in
establishing a 12 month price agreement for Sand&Gravel (see
attached specifications).
Estimated: CITY OF OMAHA:
20,000 Tons SAND&GRAVEL—Primary Material BID/ton: $ $ L 71 4 00
10 tons Secondary Material ASTM C-33 CO--4ran • BID/ton: $ 7 r" $ 73
Estimated: DOUGLAS COUNTY:
12,750 tons Gravel for surfacing BID/ton: $ no b;.v $ — 0
9,250 47B Fine aggregate for concrete BID/ton: $ 5� $ 79 ,a,73
CITY OF OMAHA TOTAL BID: $ $ ( 1 Li 7.3
DOUGLAS COUNTY TOTAL BID: $ $ 7 i a?3
GRAND TOTAL: $ $ paso,7 (C)
(5%Bid Bond is to be based
Questions on this bid should be directed to: upon this amount)
CITY-Scott McIntyre at(402)444-4930
COUNTY-Tom McDonald at(402)444-6372
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights&Relations Department the
Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights&Relations Department. Any questions regarding the
Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444-5055.
* Refer any questions regarding the BID or SPECIFICATIONS directly to the Purchasing Department(402)444-7155 or as shown on bid.
(PLEASE PRINTj LEGIBLY OR TYPE)
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Respectfully submitted, Approved:
/63/
Steve Scarpello, A tin Director Date Human'Ri htadvRelations Date
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Parks,Recreation and
Public Property Department
Approved as to Funding: Referred to City Council for Consideration:
62- /0709 jan;to yares ► Ol (9 (p
Pam Spaccarotella, Director Date Mayor's Office Date
Finance Department
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RETURNING THIS SHEET WITH YOUR BID.
John R. LeMay, Douglas County Purchasing Agent
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• Bid Form(Rev.02-2009)
• DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Whitehawk Park Parking Lot Paving
FROM: P.M.Burke Published: 9 September 2009
Asst.Douglas County Purchasing Agent
902 Omaha-Douglas Civic Center NOT AN ORDER Page 1 of 3 Pages
1819 Farnam Street
Omaha,Nebraska 68183-0902
BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF 5%IF THE
TO: TOTAL AMOUNT FOR THE ITEMS OFFERED IS$20,000 OR MORE. BID BOND
• OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO"CITY OF OMAHA".
• Bid Closing Date:
11:00 A.M. 23 September 2009
IMPORTANT
1. Bid must be in the office of the Acting CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
CENTER, 1819 Farnam Street,Omaha. NE 68183-0011 by closing date and time 6.When submitting bid on items listed,bidder may on a separate sheet,make suggestions
indicated,in sealed envelope marked BID ON:Whitehawk Park Parking Lot Paving. covering reduction in costs wherever this is possible through redesign,change of material
2.As evidence of good faith a bid bond or certified check in the amount of 5%of the bid must or utilization of standard items or quantity change.
be submitted with bid.Bid Bond or certified check shall be made payable to the"City of 7.If you do not desire to bid,return sheets with reasons for declining.Failure to do so will
Omaha'. FAILURE TO 00 SO IS CAUSE FOR REJECTION Indicate yourfiesire to be removed from our mailing list If you desire a copy of tabulation
3.Right is reserved to accept or reject any or all bids in their entirety and the bidders shall check[I
have the right to appeal any decision to the City Council. Right Is also reserved to accept PLEASE DO NOT CALL FOR THIS INFORMATION.
or reject any part of your bid unless otherwise indicated by you.
4.If Federal Excise Tax applies,show amount of same and deduct. Exemption certificates
will be furnished.Do not include tax in bid.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the terms(s)listed below
This is to certify that the undersigned has read and examined (a)the advertisements, (b)the requirements for bidding and instructions to bidders and (c)
the specifications and drawings prepared by the Park Planning Division,Omaha Parks, Recreation &Public Property Department for the Whitehawk
Park Parking Lot Paving and that the bidder has made all the examinations and investigations required by said documents.
BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA NO 1 ,THROUGH I •
It'is understood (a) that as to the contract which may be awarded upon this proposal, the Contract period will be the term beginning with the notice to
proceed and ending with the acceptance of the work, the number of consecutive calendar days hereinafter agreed on;and(b)that it is the intention of the
Park Planning Division that a contract shall be awarded to the bidder regarded by the City of Omaha as having submitted the lowest and best bid, having
regard for his fitness and capacity to furnish in sufficient quantities the quality of material considered by said Park Planning Division best to meet the •
requirements of the Park Planning Division;material purchased for this project will be State of Nebraska and City sales tax exempt.
On the foregoing,understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and
properly finish all the work in connection with "Whitehawk Park Parking Lot Paving,South 194th Street from just North of F Street to J Street,Omaha,
Nebraska"in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and Public
Property Department for the lump sum of:
,,^^ • 1 {{
BASE BID: i1'1rYI•d-v Semen thous/-rtr3 Y1-int hu►a>oge10 Et6kilt) AeOtY7 01Y.1-.4-1C1
r O�O
n0 tw-e+2 Lenrs f$ 47 7 )
Note: Refer to page 2 of 3 fof Bid Bond,Completion Date&Performance Bond and page 3'of 3 for Insurance Requirements,Testing Allowance,Unit Prices&
Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the
Contract Documents.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department Any questions regarding the Contract Compliance
Ordinance or PBEIDEB Listings should be directed to the Human Relations Department at 402-444-5055.
(Please Print Legibly or Type) Firm . U.S. ASPHALT CO. Incor rated in �144s6.
tt tate)
Name aiLltaQ1 4. tgex, Signature
• Title . Phone Ld'o?-P 95-6166 Fax 1o?-$'9S-3`97
Address )t3o fiLs '6 6 4O 0i1r14 44 4¢.9Q 139
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Bid Form(Rev.02-2009) •
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Whitehawk Park Parking Lot Paving
NOT AN ORDER
Page 2 of 3 Pages
The bidder hereby states that the above total cost to the City of Omaha includes ail material,taxes,insurance royalties;transportation charges,use
of all necessary tools and equipment, supervision, inspection and tests of materials, bond and overhead expense, all equipment furnished in
accordance with the requirements of the contract documents considered severally and collectively.
It is understood that the contract documents shall consist of the advertisement,the re uirA�.jments for bidding and instr Ilion to bidders,this proposal,
the contract documents titled" W01;tv o-•u ys Q) t1,4YtK b J r4 -APt.- " and the
duly executed agreement or contract proper; that,said documents are complementary and that which is required, shown or specified by any one of
these,shall be as binding as if required by all.
The bidder hereby represents that the price contained in this proposal is neither directly nor indirectly the result of any agreement or any secret
understanding with anyone with respect to any provisions contained in this proposal.
BID BOND:
In accordance with the requirements for bidding and instructions to bidders,there is deposited herewith a bid bond or a certified check payable to the
City of,on t in th �of: $, ',} ,j
1� On� � p -� j(� Ain 0 v.YI ($ ),which
is at least five percent(5%)of the aggregate amount of the proposal.
It is agreed that, in the event the bidder is awarded a contract based on this proposal, or a part thereof and fails or refuses to execute a written
contract or fails to furnish a performance bond within ten days after the award of said contract,the sum deposited herewith shall be retained by the
City of Omaha as liquidated damages and not as a penalty,as it is expressly agreed that said sum is a fair measure of the damages which will be
sustained by the City of Omaha in case of any such failure or refusal on the part of the bidder. The said sum,however,wilt be returned to the bidder,
if and when he shall faithfully keep and perform all of the conditions set fourth in the advertisement and the requirements for bidding and instructions
to bidders,and furnish an acceptable surety bond. The surety company issuing said bond shall be licensed by the State of Nebraska,and listed on
the current edition of Circular 570 of the United States Dept.of the Treasury.
NOTICE:
Unless the foregoing proposal is free from alterations,additions and deductions and unless the name of the bidder as signed thereto is complete and
correct,in accordance with the instructions to bidders,it may be rejected as informal.
COMPLETION DATE:
The bidder agrees that construction will be completed within 3 o calendar days after approval of the purchase order for the work by
the Omaha City Council and receiving the"Notice To Proceed"from the Park Planner. Refer to Division 0,Section 00200,"Instructions To Bidders",
Part 2.15,"Computing Completion Date"for information on how to compute the number of calendar days to complete the work.
PERFORMANCE BOND:
Refer to Specification Section 00200, "Instructions To Bidders", Part 2.10, "Bond Submission" and Section 00400, "Performance, Payment
Maintenance Bond"requirements.
SIGN ALL COPIES
Firm t '' LT CO.
By -4-00..,
Title q. ,
ng Lot Paving,South 194th Street from just North of F Street to J Street,Omaha,
Nebraska"in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and Public
Property Department for the lump sum of:
,,^^ • 1 {{
BASE BID: i1'1rYI•d-v Semen thous/-rtr3 Y1-int hu►a>oge10 Et6kilt) AeOtY7 01Y.1-.4-1C1
r O�O
n0 tw-e+2 Lenrs f$ 47 7 )
Note: Refer to page 2 of 3 fof Bid Bond,Completion Date&Performance Bond and page 3'of 3 for Insurance Requirements,Testing Allowance,Unit Prices&
Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the
Contract Documents.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department Any questions regarding the Contract Compliance
Ordinance or PBEIDEB Listings should be directed to the Human Relations Department at 402-444-5055.
(Please Print Legibly or Type) Firm . U.S. ASPHALT CO. Incor rated in �144s6.
tt tate)
Name aiLltaQ1 4. tgex, Signature
• Title . Phone Ld'o?-P 95-6166 Fax 1o?-$'9S-3`97
Address )t3o fiLs '6 6 4O 0i1r14 44 4¢.9Q 139
- Street!P.O.Box • • City• • • • • State • • Zip
•
E-Mail Address
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Bid Form(Rev.02-2009)
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Whitehawk Park Parking Lot Paving
•
NOT AN ORDER
Page 3 of 3 Pages
INSURANCE REQUIREMENTS:
Refer to Specification Section 00500, "General Conditions of the Contract for Construction", Part 2.15, "Contractor's Insurance' for insurance
requirements.
TESTING ALLOWANCE:
Contractor shall include as part of his base bid an allowance of one thousand five hundred dollars and no cents($1,500.00)for testing services
during the course of the project. Refer to Specification Section 01210,'Allowances"for additional information.
UNIT PRICES:
C.Y. = Cubic Yard S.F. = Square Foot S.Y. = Square Yard
V.F. = Vertical Foot L.F. = Linear Foot EA. = Each
The undersigned further proposes and agrees that if the amount of the work required be increased or decreased,by a request of the Owner, the
following supplemental Unit Prices will be the basic price in place for computing extra cost or credit. Each Unit Price shall include all equipment,
tools,labor, permits,fee, etc. incidental to the completion of the work involved based on the construction detail(s)on the Contract Drawings and all
materials listed in the noted Specification Section. Unit prices will be decreased ten percent(10%)if change requested is a reduction of work.
UNIT PRICE DESCRIPTION
1. 5-1/2"thick Fiber—reinforced Concrete Walk Pavement-Section 02527 $ /SF
2. Striping-Section 02540 $ ' /LF
•
3. Seeding(Only)-Section 02936 $ `
' • /SF
L2
4. Hydromulching(Only)-Section 02936 $ /SF
•
L1.Q. ,'`'rl;pIT CO
SIGN ALL COPIES Firm
. .
By
Title <
is expressly agreed that said sum is a fair measure of the damages which will be
sustained by the City of Omaha in case of any such failure or refusal on the part of the bidder. The said sum,however,wilt be returned to the bidder,
if and when he shall faithfully keep and perform all of the conditions set fourth in the advertisement and the requirements for bidding and instructions
to bidders,and furnish an acceptable surety bond. The surety company issuing said bond shall be licensed by the State of Nebraska,and listed on
the current edition of Circular 570 of the United States Dept.of the Treasury.
NOTICE:
Unless the foregoing proposal is free from alterations,additions and deductions and unless the name of the bidder as signed thereto is complete and
correct,in accordance with the instructions to bidders,it may be rejected as informal.
COMPLETION DATE:
The bidder agrees that construction will be completed within 3 o calendar days after approval of the purchase order for the work by
the Omaha City Council and receiving the"Notice To Proceed"from the Park Planner. Refer to Division 0,Section 00200,"Instructions To Bidders",
Part 2.15,"Computing Completion Date"for information on how to compute the number of calendar days to complete the work.
PERFORMANCE BOND:
Refer to Specification Section 00200, "Instructions To Bidders", Part 2.10, "Bond Submission" and Section 00400, "Performance, Payment
Maintenance Bond"requirements.
SIGN ALL COPIES
Firm t '' LT CO.
By -4-00..,
Title q. ,
ng Lot Paving,South 194th Street from just North of F Street to J Street,Omaha,
Nebraska"in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and Public
Property Department for the lump sum of:
,,^^ • 1 {{
BASE BID: i1'1rYI•d-v Semen thous/-rtr3 Y1-int hu►a>oge10 Et6kilt) AeOtY7 01Y.1-.4-1C1
r O�O
n0 tw-e+2 Lenrs f$ 47 7 )
Note: Refer to page 2 of 3 fof Bid Bond,Completion Date&Performance Bond and page 3'of 3 for Insurance Requirements,Testing Allowance,Unit Prices&
Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the
Contract Documents.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department Any questions regarding the Contract Compliance
Ordinance or PBEIDEB Listings should be directed to the Human Relations Department at 402-444-5055.
(Please Print Legibly or Type) Firm . U.S. ASPHALT CO. Incor rated in �144s6.
tt tate)
Name aiLltaQ1 4. tgex, Signature
• Title . Phone Ld'o?-P 95-6166 Fax 1o?-$'9S-3`97
Address )t3o fiLs '6 6 4O 0i1r14 44 4¢.9Q 139
- Street!P.O.Box • • City• • • • • State • • Zip
•
E-Mail Address
h M 00 •--- 00 h F" C-
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4: T h V) M h d' 0o O h 00 N O -
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DOUGLAS COUNTY
PURCHASING DEPARTMENT
1819 FARNAM STREET
902 CIVIC CENTER
OMAHA NEBR 68183
PHONE(402)444-7155 FAX(402)444-5423
18 September 2009
NOTICE TO BIDDERS:
REQUEST FOR BID
ON
WHITEHAWK PARK PARKING LOT PAVING
South 194th and°F"Streets Street,Omaha,Nebraska
Closing Date: 23 September 2009, 11:00 A.M. •
ADDENDUM NO.1:
• Modifications to the original specifications and drawings,dated 9 September 2009 as per the attached four
(4)pages.
ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING BELOW AND RETURNING THIS
ADDENDUM COVER SHEET WITH YOUR BID.
Patrick M.Burke
Asst. Douglas County Purchasing Agent
U.S.ASPHALT CO.
Name o irm
Sign By
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C 25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on September 23, 2009, to furnish all labor,
materials and equipment necessary for the paving of three parking lots and related improvements
to include, but not be limited to minor excavation, installing paving, striping lots, concrete
sidewalk, handicapped curb ramps and minor grading and seeding in Whitehawk Park, located
south of 194th Street and "F" Street for the Parks, Recreation and Public Property Department;
and,
WHEREAS, U.S. Asphalt Co. submitted the lowest and best bid, within bid
specifications, attached hereto and made a part hereof, in the total amount of$97,987.20; and,
WHEREAS, U.S. Asphalt Co., has complied with the City's Contract Compliance
Ordinance No. 28885 in relation to Civil Rights -Human Relations; and,
WHEREAS, the Mayor has recommended acceptance of this bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the bid in the total amount of$97,987.20,
from U.S. Asphalt Co., to furnish all labor, materials and equipment necessary for the paving of
three parking lots and related improvements to include, but not be limited to minor excavation,
installing paving, striping lots, concrete sidewalk, handicapped curb ramps and minor grading
and seeding in Whitehawk Park, located south of 194th Street and "F" Street for the Parks,
Recreation and Public Property. Department is hereby accepted and the Purchasing Agent is
authorized to issue a purchase order in conformance herewith. Funds in this amount shall be
paid from the 2006 Park and Recreation Bond Fund No. 13354, Organization No. 117314, and
Activity No. 2215, Parking Lots.
APPROVED AS TO FORM: •
' q 0/41d_
TY CITY ATTORNEY DATE
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By 54117 444•44444.
Councilmember
Adopted T 2 0 2009 ‘-0 •
44
t Cit Clerk/e0/01
Approve
ce,e0 :21.
Mayor 1
eturned to the bidder,
if and when he shall faithfully keep and perform all of the conditions set fourth in the advertisement and the requirements for bidding and instructions
to bidders,and furnish an acceptable surety bond. The surety company issuing said bond shall be licensed by the State of Nebraska,and listed on
the current edition of Circular 570 of the United States Dept.of the Treasury.
NOTICE:
Unless the foregoing proposal is free from alterations,additions and deductions and unless the name of the bidder as signed thereto is complete and
correct,in accordance with the instructions to bidders,it may be rejected as informal.
COMPLETION DATE:
The bidder agrees that construction will be completed within 3 o calendar days after approval of the purchase order for the work by
the Omaha City Council and receiving the"Notice To Proceed"from the Park Planner. Refer to Division 0,Section 00200,"Instructions To Bidders",
Part 2.15,"Computing Completion Date"for information on how to compute the number of calendar days to complete the work.
PERFORMANCE BOND:
Refer to Specification Section 00200, "Instructions To Bidders", Part 2.10, "Bond Submission" and Section 00400, "Performance, Payment
Maintenance Bond"requirements.
SIGN ALL COPIES
Firm t '' LT CO.
By -4-00..,
Title q. ,
ng Lot Paving,South 194th Street from just North of F Street to J Street,Omaha,
Nebraska"in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and Public
Property Department for the lump sum of:
,,^^ • 1 {{
BASE BID: i1'1rYI•d-v Semen thous/-rtr3 Y1-int hu►a>oge10 Et6kilt) AeOtY7 01Y.1-.4-1C1
r O�O
n0 tw-e+2 Lenrs f$ 47 7 )
Note: Refer to page 2 of 3 fof Bid Bond,Completion Date&Performance Bond and page 3'of 3 for Insurance Requirements,Testing Allowance,Unit Prices&
Alternates(if applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-444-5900 or as noted in the
Contract Documents.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Relations Department Any questions regarding the Contract Compliance
Ordinance or PBEIDEB Listings should be directed to the Human Relations Department at 402-444-5055.
(Please Print Legibly or Type) Firm . U.S. ASPHALT CO. Incor rated in �144s6.
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