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ORD 38892 - Agmts for funding for law enforcement programs ea a/� i�pAAHA,NF6 j�-' Q/^� jf fin{ U,.� ��isi, R L...V E 1\d E L! ��i Office of the Mayor n®'•�v �lly I 0NOV -5 AM 9: 36 1819 Farnam Street,Suite 300 o•, •_ Omaha,Nebraska 68183-0300 lAOR (402)444-5000 ' eD FEBRvr�y C 1 ' ,� 'L.E R Il T FAX:(402)444-6059 OMAHA, ENE BRASK City of Omaha Jim Suttle,Mayor Honorable President and Members of the City Council, Attached is an Ordinance to approve contracts (a)the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Juvenile Court in the amount of$77,000; (b) • the City of Omaha and the.Douglas County Board of Commissioners for the Douglas County Sheriffs Office in the amount of$20,000; (c) the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Department of Corrections in the amount of$28,000; (d)the City of Omaha and the.Douglas County Board of Commissioners for the Douglas County District Court,Fourth Judicial District in'theamount of$35,000; and (e)the City of Omaha and the Douglas County Board of.Cominissioners.for the Douglas County Attorney's Office in the amount of$63,000. The total amount contracted to Douglas County is $223,000. The funds will be used by Douglas County departments for local law enforcement programs, crime prevention programs, prosecution and court program, corrections programs, and technology improvements;as outlined in the 2010 Edward Byrne Memorial Justice Assistance Grant program narrative and budget. The contracts are budgeted and funded from the 2010 Edward Byrne Memorial Justice Assistance Grant#:201'0-DJBx-`1 i 14-.Fund 12148, Organization 130734. Your favorable consideration is respectfully requested. Respectfully Submitted, Approved as to Funding: ti 10 //-3-VO �. 11 My,or's Office Date Pam Spaccarotella Date eir of Omaha Finance Director Approved, lad /� I f ��o -- Thomas Marfis Date . Human Rights and Relati s P:\MYR\1084ajg and administration of • the plan:and. • WHEREAS,the period of the remaining time until January 1,2011,when a provider of a managed care plan or third-party That aiti°Newbpaper during that time was regularly published and administration services and a blood bodily in g al'cit,olaIation an the County of Douglas,and State of Nebraska. fluid exposure program must be in piece to .• provide such services not sufficient to • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • ORDINANCE NO. Jy'er9 2 AN ORDINANCE (1) to approve (a) an Agreement between the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Juvenile Court in the amount of $77,000; (b) an Agreement between the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Sheriff's Office in the amount of $20,000; (c) an Agreement between the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Department of Corrections in the amount of $28,000; (d) an Agreement between the City of Omaha and the Douglas County Board of Commissioners for the Douglas County District Court, Fourth Judicial District in the amount of$35,000; and (e) an Agreement between the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Attorney's Office in the amount of $63,000; and (2) to authorize funding for such agreements from the 2010 Edward Byrne Memorial Justice Assistance Grant, #2010-DJ-BX-1114, Fund 12148, Organization 130734; to provide funding for local law enforcement programs, crime prevention programs, prosecution and court program, corrections programs, and technology improvements; to authorize payment from such grant funding and involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; and, to provide for the effective date hereof. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That the City of Omaha has been awarded the 2010'Edward Byrne Memorial Justice Assistance Grant, #2010-DJ-BX-1114 from the Department of Justice,, Office of Justice Programs, Bureau of Justice Assistance for local law enforcement programs, crime prevention Your favorable consideration is respectfully requested. Respectfully Submitted, Approved as to Funding: ti 10 //-3-VO �. 11 My,or's Office Date Pam Spaccarotella Date eir of Omaha Finance Director Approved, lad /� I f ��o -- Thomas Marfis Date . Human Rights and Relati s P:\MYR\1084ajg and administration of • the plan:and. • WHEREAS,the period of the remaining time until January 1,2011,when a provider of a managed care plan or third-party That aiti°Newbpaper during that time was regularly published and administration services and a blood bodily in g al'cit,olaIation an the County of Douglas,and State of Nebraska. fluid exposure program must be in piece to .• provide such services not sufficient to • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • ORDIINANCE NO. 38'e'902 PAGE-2- programs, prosecution and court program, corrections programs, and technology improvements in the amount of$627,500 during the period of October 1, 2009 to September 30, 2013. Section 2. That, as recommended by the Mayor the contracts between (a) the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Juvenile Court in the amount of $77,000; (b) the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Sheriff's Office in the amount of$20,000; (c) the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Department of Corrections in the amount of$28,000; (d) the City of Omaha and the Douglas County Board of Commissioners for the Douglas County District Court, Fourth Judicial District in the amount of $35,000; and (e) the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Attorney's Office in the amount of$63,000 are hereby approved. Section 3. That, the terms of the Agreements shall extend through.the award period of October 1, 2009 through September 30, 2013. In conformity with Section 5.17 of the Home Rule Charter, expenditures as outlined in the attached agreements, from such grant funds and involving appropriations of more than one year, are hereby authorized and the Finance Director is authorized to make payments from the 2010 Edward Byrne Memorial Justice Assistance Grant, #2010-DJ-BX-1114, Fund 12148, Organization 130734, in accordance therewith. Section 4. That this ordinance being administrative, and not legislative, in character shall be in full force and take effect immediately upon passage. rams, Bureau of Justice Assistance for local law enforcement programs, crime prevention Your favorable consideration is respectfully requested. Respectfully Submitted, Approved as to Funding: ti 10 //-3-VO �. 11 My,or's Office Date Pam Spaccarotella Date eir of Omaha Finance Director Approved, lad /� I f ��o -- Thomas Marfis Date . Human Rights and Relati s P:\MYR\1084ajg and administration of • the plan:and. • WHEREAS,the period of the remaining time until January 1,2011,when a provider of a managed care plan or third-party That aiti°Newbpaper during that time was regularly published and administration services and a blood bodily in g al'cit,olaIation an the County of Douglas,and State of Nebraska. fluid exposure program must be in piece to .• provide such services not sufficient to • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • ORDIINANCE NO. J Fgc90Z. PAGE -3- INTRODUCED BY COUNCILMEMBER APPROVED BY: 0. ,C �► I� __ 0„ THE CITY OF OMAHA DATE PASSED DEC 1 4 2010 & -o ATTEST: 1.11,,,�' /2//6�/d C Y CLERK.•F THE CITY Of OMAHA DATE APPROVED AS TO FORM: / -;'/ 0 DEP' CITY ATTORNEY DATE P:\MYR\1084ajg and statistics of the contractor and his subcontractors. (7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal employment opportunity clause," and section 10-193 in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc i AGREEMENT This Agreement is made and entered into this day of , 2010 by and between the City of Omaha, a municipal corporation (herein referred to as "the City") and the Douglas County Board of Commissioners, for the Douglas County Attorney's Office, 100 Hall of Justice, 17th and Farnam Street, Omaha, Nebraska 68183 (hereinafter referred to as "Contractor"). WHEREAS, the City of Omaha has received funds from the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114; and, WHEREAS, the City has agreed to administer the 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114 (hereinafter referred to as "Grant Award"); and, WHEREAS, the City wishes to contract with the Contractor as described below, to obtain the Contractor's services in the implementation of the Grant Award. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following, along with all other obligations expressed or implied in this Agreement: A. The Contractor shall provide the following services and be responsible to provide project requirements as stated more fully in the Grant Award, Special Conditions, Program Narrative, Detailed Budget and as outlined below: The Contractor will fund salary and benefits for and implement a Litigation Support Manager, to provide technical and analytical assistance for the information management needs for the Douglas County Attorney's Office, including the case management system and litigation support operations. Litigation Support Manager; Salary & Benefits $63,000/year x 1 year $63,000 B. The Contractor will comply with all of the guidelines and requirements of the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance which are applicable to this Project specifically and is fully set forth herein. C. The Contractor shall comply with all reporting, data collection and evaluation requirements, as prescribed by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, and Grant Award and submit all reporting, data collection and evaluation to the City on a quarterly basis as required for the life of the award and during the term of this Agreement. The Grant Award period is October 1, 2009 to September 30, 2013. gram must be in piece to .• provide such services not sufficient to • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • D. The Contractor will be responsible for all aspects of the project including day-to- day management, bidding, purchasing, installation and implementation. The identity of the chief executive of the Contractor and any changes thereof shall be provided to the City. E. The Contractor shall allow the City to have access to the Contractor's records and program site for the purpose of financial and/or program audits, as may be required in the sole discretion of the City or its authorized designee. The contractor shall retain all grant documents for a minimum of three years following the completion of this agreement. F. The Contractor will implement and enforce, as to its employees, drug-free workplace policy substantiality similar to the City of Omaha's policy which is on file with the Human Resources Department. II. COMPENSATION The City shall compensate the Contractor in an amount not to exceed, under any circumstances, $63,000 ("Maximum Compensation"). The City shall advance $31,500.00 to the Contractor contemporaneous with the execution of this Agreement. Following the execution of this Agreement and during the term of this Agreement only the City will disburse the remaining Compensation to the Contractor upon request for costs contemplated and reimbursable under the project provided that such requests must be submitted by September 30, 2013. All receipts shall be maintained and made available as requested for auditable evidence by the Contractor. All requests for reimbursement shall be submitted to the City of Omaha, Mayor's Office, Gail • Braun, Grant Administrator, 1819 Farnam Street, Suite 300, Omaha,Nebraska 68183. Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall be the property of the Contractor. In the event that the Contractor breaches any provision of this Agreement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. III. TERM This Agreement shall become effective on the date of execution and shall terminate on September 30, 2013. Permissible expenditures under this grant incurred after October 1, 2009 will be paid as if they occurred after the effective date. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. - 2 - • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • IV. INDEMNITY To the extent allowed by law, the Contractor covenants and agrees to indemnify and hold harmless the City of Omaha,their officers, agents and employees, their successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature asserted by Contractor or by anyone else, for personal injury or death, or property damage in any way arising out of or resulting from the acts of the Contractor's employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in defending against any claims made against the City of Omaha provided, however, that the Contractor shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the City, its agents or employees. The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly, contingently or otherwise, affects or might affect the other parties. V. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability, political or religious opinions, affiliations or national origin. - 3 - e. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. - 2 - • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • VII. CAPTIONS Captions used in this contract are for convenience and are not used in the construction of this contract. VIII. APPLICABLE LAW Parties to this contract shall conform to all existing and applicable city ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this contract. IX. CONFLICT OF INTEREST A. No elected official nor any officer or employee of the City shall, during their tenure and one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or the Contractor. B. , The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance required to be performed under this Agreement; it further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. X. WARRANTY AS TO COMMISSIONS • Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission,percentage, brokerage, or contingent fee. XI. MERGER This Agreement shall not be merged into any other oral or written contract, lease or deed of any type. This is the complete and full agreement of the parties. - 4 - t to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability, political or religious opinions, affiliations or national origin. - 3 - e. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. - 2 - • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • XII. MODIFICATION This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. XIII. ASSIGNMENT Neither party may assign its rights under this Agreement without the express prior written consent of the other party. XIV. CONTRACT DOCUMENTS Contractor is responsible for review of and compliance with each of the terms of this Agreement. The parties agree that this Agreement shall include, as if fully set forth herein, the Grant Award, Special Conditions, Program Narrative and Detailed Budget which are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: (a) CITY OF OMAHA Jim Suttle, Mayor Office of the Mayor 1819 Farnam Street, Suite 300 Omaha,Nebraska 68183 Contact: Gail Braun, Grant Administrator Phone: (402) 444-5286 (b) CONTRACTOR Douglas County Board of Commissioners Commissioner Mary Ann Borgeson, Chair 1819 Farnam Street, LC 2 Omaha,Nebraska 68183 Contact: Catherine Hall, Criminal Justice Grant Officer Phone: (402)444-7400 - 5 - all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability, political or religious opinions, affiliations or national origin. - 3 - e. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. - 2 - • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • EXECUTED this /474 day of ' terr �roir"— , 2010. CITY OF OMAHA,NEBRASKA DOUGLAS COUNTY BOARD OF COMMISSIONERS • J., Suttle, 'yor l ate Mary Borgeson, air Da ATTEST: 4 DOUGLAS COUNTY ATTORNEY'S OFFICE �� o`� C /0 3')at) rown Cit ,Clerk Date ISonald Kleine, County Attorney Date uster � ,; y APPROVED AS TO FORM: Depu Ci Attorney Date - 6 - subcontractors. (7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal employment opportunity clause," and section 10-193 in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc yea 4 :ray-44 k•+� i: ., ` tt • • • ate Mary Borgeson, air Da ATTEST: 4 DOUGLAS COUNTY ATTORNEY'S OFFICE �� o`� C /0 3')at) rown Cit ,Clerk Date ISonald Kleine, County Attorney Date uster � ,; y APPROVED AS TO FORM: Depu Ci Attorney Date - 6 - subcontractors. (7) The contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal employment opportunity clause," and section 10-193 in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc ',...go..,,,,,,,,,,nDepartment of Justice % ... Office ofJustice Programs t PAGE I OF 5 '';. ;� Bureau of Justice Assistance Grant • I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2010-DJ-BX-1I I4 City of Omaha 505 South 15th Street 5.PROJECT PERIOD:FROM 10/01/2009 TO 09/30/2013 Omaha,NE 68102 BUDGET PERIOD:FROM 10/01/2009 TO 09/30/2013 6.AWARD DATE 09/01/2010 ' 7.ACTION IA.GRANTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial 240316768 00 9.PREVIOUS AWARD AMOUNT $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $627,500 FY 2010 Justice Assistance Grant Program I I.TOTAL AWARD $627,500 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY FOR GRANT This project is supported under FY 10(BJA-JAG)42 USC 3750,et seq. 15.METHOD OF PAYMENT GPRS • AGENCY APPROVAL -_ GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL • 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H.Burch II Jim Suttle Acting Director Mayor • 17.SIGNATURE OF APPROVING OFFICIAL 19.SIG URE OF AUTH RIZED RR CIPIENT OFFICIAL 19A.DATE (.5.2)-„,...._.IA...-, ....--1._,= /3 J/D • AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. 1DJUGT2638 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 627500 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV.4-88) ure bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability, political or religious opinions, affiliations or national origin. - 3 - e. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. - 2 - • `� tlth�,�•''• � allow complebon of another request for C;' _ proposals process,selection of a Provider .' • Subscribed in my presence and sworn to befo e and sty up and initiation of services;and, V 2 VC T 6R WHEREAS, the City's current m naged 95.00 are plan provider.OHARA has agreed to Ppklisher3Fee `•-S me this 22nd ay of continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • w L, Department of Justice °-,+^ Office of Justice Programs AWARD CONTINUATION - Bureau of Justice Assistance SHEET PAGE 2 OF s "A Grant PROJECT NUMBER 2010-DJ-BX-1114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-I33,Audits of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OJP Financial Guide,Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either I)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the OIG by- mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania-Avenue,N.W. ' Room 4706 Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 • Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OJP. • 7. 'The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. OJP FORM 4000/2(REV.4-88) 4 / I f continue providing cenifed managed care plan cesin•the sa terms and Additional Copies S. ' conditions as are correnuy in effect in the /fr;.�.. •. 7 until another request for proposals `t 9 ' 00 / interim can be completed:and. mi x. ?•:-[�.- ?. • WHEREAS,method hereto as Exhibits 1 ..�,'y ' Notary Pu in f o s County, and 2 and incorporated herein by this 3 of Nebraska o reference arethe proposed Agreements between the City and OHARA for such programs for the period January 1, 2011, through December 31,2011;and WHEREAS,it is in the best interests of the citizens of the City o1 Omaha to utilize a managed care plan for workers' compensation injuries and illnesses and to provide a blood bodily fluid exposure grogram for its employees and to approve such Agree ents With OHARA for an interim• r period of one year. SUMMARY: AN ORDINANCE to approve two • Agreements with OHARA. ILC, for the • purpose of providing a naged care plan for work-related injuriaa and illnesses and a - blood bodily fluid exposure program for a ' . one-year period from January 1, 2011. to December 31,2011. • • WHEREAS,the City of Omaha is a self. cured employer for purposes of and subject to the Nebraska Workers' Compensation Act;and, • WHEREAS, such Act authorizes the • provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • • Department of Justice a"`.• Office of Justice Programs AWARD CONTINUATION •° �,. Bureau of Justice Assistance SHEET PAGE 3 OF 5 ' «c Grant PROJECT NUMBER 2010-DJ-BX-I 114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 8. To support public safety and justice information sharing,OJP requires the grantee to use the National Information Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.gov/implementationguide.php. • • 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,orproselytization.Recipients of direct grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the , grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some circumstances,consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. 1 1. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must conform to the grant program requirements as stated in BJA program guidance. 12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For list of State Information Technology Points of Contact,go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046. 14. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • ;,;' ,, Department of Justice ,,,-----...) Office of Justice Programs AWARD CONTINUATION °(°+� Bureau of Justice Assistance SHEET PAGE 4 oP s -;y - Grant PROJECT NUMBER 2010-DJ-BX-1114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees•to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is • determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 17. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond • the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Department of Justice Office of Justice Programs AWARD CONTINUATION k'i a i Bureau of Justice Assistance SHEET PAGE 5 OF 5 Grant PROJECT NUMBER 2010-DJ-BX-I114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA),P.L. 103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted ' through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to • submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk • designation: 20. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. 21. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded with these funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,will complete required online(intemet-based)task force training.The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award,or once every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force • oversight and accountability.Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). • 22. Recipient may not expend,or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN)informing the recipient of the approval. 23. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant FY 2010- FY 2014 Overview of the FY 2010 Justice Assistance Grant is taken from the Request for Proposal The Edward Byrne Memorial Justice Assistance Grant(JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions,per 42 U.S.C. 3751(a). The deadline for the FY 2010 Justice Assistance Grant is June 30, 2010. JAG funds support all components of the criminal justice system, from multijurisdictional drug and.gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems,processes, and procedures. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training,personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice-related research and evaluation activities that will improve or enhance: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Application Reviews The eligible unit of local government applying for a JAG award must make the grant application available for review to the governing body and the public for comment. The FY 2010 Justice Assistance Grant will be reviewed by the City Council for a minimum of 30 days, starting on May 28, 2010. There will be a formal opportunity for public comment during the second reading of the ordinance on June 15, 2010 as well as throughout the thirty day period. Non-Supplanting Federal funds must be used to supplement existing state and local funds for program activities and must not replace those funds that have been appropriated for the same purpose. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Disparate Certification A disparate allocation occurs when a city or municipality is scheduled to receive one-and-one- half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crime. Multiple disparate allocations occur when multiple cities or municipalities are collectively eligible to receive four times (400 percent) more than the county. The City of Omaha and Douglas County are eligible for disparate certification. The City of Omaha and Douglas County have agreed upon the following re-allocation of the FY2010 JAG funds. State Jurisdiction Name Government Eligible Eligible Joint Type Individual Allocation Allocation NE DOUGLAS COUNTY County $35,095 NE CITY OF OMAHA Municipal $592,406 $627,501 Omaha $592,406 Douglas County $35,095 $627,501 Joint Application Award Amount Funding based on the following conditions: 3.98%Admin is off the total allocation amount x $627,501 =$25,000 Balance of funds are divided 60/40 $627,501 - $25,000 = $602,501 dollars available for program funding Omaha 60% $ 361,500 Douglas County 40% $ 241,001 $602,501 The Memorandum of Understanding between the City of Omaha, Nebraska and County of Douglas, Nebraska was approved by the Douglas County Board of Commissioners on May 18, 2010, and by the City Council of the City of Omaha on June 22, 2010. Attached is the Memorandum of Understanding for review(attachment 5). The City of Omaha is the applicant and fiscal agent for the joint funds in the award amount of$627,501 as indicated in the Memorandum of Understanding(MOU). Please email any comments regarding the FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG)—Local Solicitation, Omaha/Douglas County Justice Assistance Grant to the following people by end of business day Monday June 28, 2010. Gail Braun, Grant Administrator gbraun@ci.omaha.ne.us Alec Gorynski, Assist. Grant Administrator alec.gorynskiAci.omaha.ne.us Catherine Hall, Douglas County Grant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant. FY 2010- FY 2014 Program Narrative—Attachment 1 City of Omaha Omaha Police Department Purpose Area: Law Enforcement Programs ($146,960) As part of its community policing effort, the Omaha Police Department (OPD) engages in evidence-based and data-driven overtime operations that maximize resources by targeting emerging and chronic neighborhood crime problems. When used strategically, these operations suppress already existing crime and help prevent future crimes. Recently, OPD has teamed with the Nebraska State Patrol in its focused policing efforts, using computer data to concentrate patrols on crime "hot spots" where gun violence and other illegal gang activities are most prevalent. During the first quarter of 2010, these patrols led to 1,378 traffic tickets or warnings, clearance of 28 outstanding criminal arrest warrants, three arrests for carrying concealed handguns, one arrest of a felon carrying a gun, and confiscation of two stolen guns. There continues to be a need for overtime operations as crime and violence in Omaha, especially in the northeastern quadrant part of the city, continues to rise. OPD overtime dollars will fund targeted patrol operations with the goal of maintaining public safety while reducing violent crime, drug abuse, and illegal gang activities. These operations complement and promote OPD's community safety outreach programs, and include: Intensive Patrol, Selective Enforcement, Violent Offender Locates, Warrant Sweeps, Special Targeting for Known Offenders, and Traffic Enforcement. Omaha Police Department's (OPD)Air Support Unit provides aerial assistance to ground patrol and specialized units. Air Support utilizes helicopters to provide rapid response, tactical insight, and airborne assessment of incidents. OPD helicopters act as force multipliers in June 30,2010 City of Omaha,Nebraska Page 3 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ty Grant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha's approximately 120 square mile urban and suburban environment, which enhances officer and public safety, and reduces the incidence and public fear of crime. Helicopters assist officers with apprehension of suspects, and are the safest means to conduct high-risk traffic pursuits and leverage security of high-risk infrastructure during events that create enhanced homeland security threats. Air Support is a highly effective tool in surveillance of narcotics suspects and searches for missing children and vulnerable adults, and allows redeployment of ground officers to other priority calls. Air Support assists agencies in numerous area counties, including Douglas, Washington, Sarpy, Cass, Hall, and Dodge Counties in Nebraska, and Pottawattamie, Mills, Harrison and Shelby counties in Iowa. Piloting police helicopters requires highly-skilled and trained individuals with Commercial Flight Instructor training and Commercial Pilot Certification. The Omaha Police Department will utilize grant funds to send two (2) flight officers to training, which will result in Commercial Pilot Certification. Total Law Enforcement Programs: $146,960 Omaha Police Department Purpose Area: Crime Prevention and Education Programs ($18,764) • The Omaha Police Department's Community Resource Center(CRC) acts as a liaison between the Department and Neighborhood Watch Groups,Neighborhood Associations, grassroots community groups, and individuals within the community who want help with crime prevention efforts. The CRC helps neighborhoods develop and promote a better and safer quality of life by utilizing numerous crime prevention resources and programs. The CRC provides presentations to community groups regarding crime prevention and neighborhood safety issues and supplies a variety of printed materials to supplement their efforts. The School Resource Officer(SRO)program also falls under the command of the CRC. Since 1995, SROs have June 30,2010 City of Omaha, Nebraska Page 4 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 -DJ-BX-1114 Program Narrative-Attachment 1 ty Grant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • worked in conjunction with local school districts to enhance the relationship between police officers and students,parents and school staff members, and to promote overall positive • citizenship. The School Resource Officer(SRO)program also encompasses Omaha's Truancy Abatement Officers and Gang Resistance Education and Training(GREAT)program. Grant funds will provide needed equipment and training to officers assigned to these programs and other crime prevention programs that will help them effectively work toward crime prevention in local schools and the Omaha community. The OPD Training Unit consists of thirteen(13) sworn officers and three (3) civilian employees working in a state-of-the-art, dedicated, Omaha Police Department-owned training facility. The training facility features two indoor shooting ranges, a large driving track, and a main building with offices, classrooms; a defensive tactics mat room, a Fire Arms Training System (FATS) simulator room, and other key facilities. The Training Unit uses this facility to conduct recruit classes for new police officers, in-service training for OPD employees, continuing education courses for employees of the OPD and surrounding agencies, qualification courses for retired law enforcement officers, and Citizen's Academy courses. Grant funds will be used to obtain equipment necessary for the Training Unit to meet training requirements for Omaha Police Department personnel, as well as to meet training obligations involving other agencies and area programs. Equipment Purchases will include a reactionary driving light system, high definition video cameras, a portable public announcement (PA) system,protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. Total Crime Prevention and Education Programs: $18,764 June 30,2010 City of Omaha,Nebraska Page 5 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 -DJ-BX-1114 Program Narrative-Attachment 1 ty Grant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha Police Department Purpose Area: Planning, Evaluation,and Technology Improvement Programs ($195,776) With more than 1,000 authorized sworn and non-sworn employees in four bureaus, workforce management is among the most challenging activities confronting the Omaha Police Department(OPD) administrative staff Not only must minimum and constant staffing levels be maintained to support the citizens of Omaha, but OPD's employees and staff positions must meet specific qualifications. The complexity is magnified by the need for round-the-clock coverage and vehicle requirements for multiple and varied shift schedules across all units and precincts. Incorporating bargaining agreements, OPD policies, and City of Omaha Human Resources constraints also lend to the complexity. To ease the administrative burden and more efficiently manage its workforce, OPD will utilize grant funds to implement TeleStaff technology. TeleStaff will be used to manage duty rosters, automate vacancy filling, improve overtime management, strategically deploy resources in emergencies, send and receive work communications, share information with third party solutions,produce management reports, and ensure equitable and consistent adherence to governing policies. Due to the constant possibility of a criminal or terrorist attack, security at the Omaha Police Department(OPD) Central Headquarters is essential. OPD recently upgraded security at controlled entry points by installing proximity card readers to restrict access to unauthorized personnel. This system tracks the time, location, and party responsible for each access. The system also allows for differing levels of clearance within OPD Central Headquarters, each individual possessing varying access of entry. The main lobby door allows free public access to the front desk area, while other entry points are completely off limits to all but authorized • personnel.Now that access to the building is more effectively controlled, the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • cameras for recording and monitoring activities in and around the building. Currently, OPD utilizes sixteen analog cameras that have intermittent problems, or do not function at all. These cameras record information, but the quality is poor and storage is limited to 90 days. Grant funds will allow OPD to upgrade to a digital surveillance system that will more effectively monitor the grounds from a central surveillance point, allow multiple cameras to be accessed at once, and increase data storage capacity. Total Planning, Evaluation, and Technology Improvement Programs: $195,776 City of Omaha Grant Administration ($25,000) The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds, provide progress reports, monitor grant expenditures, and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records, preparation of all warrants, pre-audit of all purchase orders, invoices, payroll, and disbursements, accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts, distinct from other sources of revenue. All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the "A-133 Single Audit Act, as amended, June 1996." Total Grant Administration: $25,000 Total City of Omaha: $386,500 June 30,2010 City of Omaha,Nebraska Page 7 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 front desk area, while other entry points are completely off limits to all but authorized • personnel.Now that access to the building is more effectively controlled, the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • Douglas County Purpose Area: Prosecution and Court Programs Douglas County Attorney's Office ($63,000) The Douglas County Attorney's Office actively prosecutes criminals to the fullest extent of the law. To effectively respond to the volume and complexity of cases, including an increase in those related to gang shootings, the Douglas County Attorney's Office must have the capability to provide judges and juries with the evidence in a comprehensive and clear manner. The Douglas County Attorney's Office is currently in the process of implementing a case management system that provides access to data and information among the Douglas County Justice System. To manage information and data sharing, and prepare evidence and data for use in litigation, the Douglas County Attorney's Office requires a full time dedicated staff. A Litigation Support Manager would be responsible for providing technical and analytical assistance in two specialty areas which support the information management needs of the Douglas County Attorney's office: the case management system and the litigation support operations. The Douglas County Attorney's Office will use funding to hire a Litigation Support Manager to plan, create and coordinate litigation support services (including trial preparation and presentation) in response to attorney needs; install, configure and maintain litigation support equipment; develop standards and procedures for applications; and analyze, define and create case database and litigation support specifications. The position will be funded for one year with sustainment of the position through future grant funds. Total Prosecution and Court Programs: $63,000 June 30,2010 City of Omaha,Nebraska Page 8 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 rized • personnel.Now that access to the building is more effectively controlled, the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Planning,Evaluation and Technology Improvement Program Douglas County Juvenile Court($77,000) The Douglas County Juvenile Court is comprised of five judges who handle over 2,600 cases annually and serves the largest county in Nebraska. The Juvenile Court seeks project management and business process review to assist in the transition from its current electronic case management system to the state judicial branch system (JUSTICE) used by a majority of courts in the State of Nebraska. JUSTICE project management includes development of a case management system tailored to the unique needs of the Douglas County Juvenile Court, working with the Juvenile Court to develop an implementation plan, conversion of all data and case files to electronic format, installation of JUSTICE case management system, and to plan the re- engineering of court operations in conjunction with the implementation in 2011. Grant funds will be utilized to contract with a consultant to act as a project manager for the Juvenile Court's conversion from CJIS to JUSTICE and to plan the re-engineering of court operations in conjunction with final implementation in 2011. • Douglas County District Court of Nebraska,Fourth Judicial District($30,000) The Douglas County District Court is made up of sixteen judges and two Judicial Referees who handle over 16,000 cases and a population of approximately 500,000. The Court is currently migrating to the state judicial branch system software (JUSTICE) and is need of a graphical user interface to the JUSTICE scheduling system. The scheduling system as it presently exists is cumbersome and in need of upgrading so staff can utilize the scheduling module. The scheduling model will allow court personnel to better management the large caseload that is distributed among the sixteen judges. Grant funds will be utilized to contract with a consultant who can provide licensing, programming development, and implementation of June 30,2010 City of Omaha,Nebraska Page 9 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 4 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • a graphical user interface, compatible with the needs of the Douglas County District Court of Nebraska, Fourth Judicial District. Douglas County Juvenile Assessment Center($15,000) The Juvenile Assessment Center(JAC) is the central agency in Douglas County charged with performing assessment services for youth who have committed a status offense or have had police contact in Douglas County. The JAC provides a setting in which the corresponding activities of the primary youth serving agencies (Law Enforcement, Probation, County Attorney's Office) may be integrated. The JAC was designed using the Office of Juvenile Justice and Delinquency Prevention Community Assessment Center Program Model. The JAC is a triage center, suggesting the most effective and efficient services available. Youth are referred to the JAC by the Juvenile Prosecutor if they are a viable candidate for diversion services. A JAC Specialist schedules an appointment with the youth and gathers the necessary information to assess the youth. All data collected is confidential and cannot be used against the youth in court. The JAC Specialists conduct interviews and assessments then develops a case plan according to the unique needs of the youth and provides referrals for services. The Specialist continuously monitors the progress of the youth and forwards completion or failure of case plans to the Juvenile Prosecutor who will either dismiss charges or file court proceedings. In addition to assessment and diversion, the JAC plays an integral role regarding juvenile services and communication in the Omaha Metro/Douglas County area and actively utilizes the opportunity as a unique agency to provide links between the systems and service providing public and private agencies. Here, the JAC provides important information and data to other agencies in order to data driven decisions in the development of programs and the provision on services to juveniles in Douglas County. The JAC currently utilizes a case management system that tracks accurate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 . City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • will be utilized to enhance the JAC Case Management System to allow for reports to be shared with the community and to assist in the development of a county-wide comprehensive plan for juveniles. Douglas County Clerk of the District Court($5,000) The Douglas County Clerk of the District Court is the official record keeper for the District Court Nebraska, Fourth Judicial District, and the Douglas County Juvenile Court of the Fourth Judicial District. As the official record keeper, the Clerk's main function is to provide records to court officials, the public and interested parties, while protecting the integrity of the official court record. The Clerk's office currently must.manually track the location of each file and seeks funding to upgrade the file tracking capability. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to track files and follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County Adult Probation ($3,000) The Douglas County Adult Probation Office is responsible for the community supervision of over 7000 adult probationers. The probation office has three satellite locations in the City of Omaha. Each location serves as a reporting center for probationers who are convicted of felony and misdemeanor crimes, including but not limited to crimes of domestic violence, sex offenses, offenders engaged in violent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 . City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • particular location has experienced persistent vandalism of personal and state cars and gang graffiti sprayed on the buildings, among a number of other criminal acts. Cameras and posted signs will serve as a deterrent to that activity. To ensure employee safety and security and to protect sensitive information, records and equipment,the Adult Probation Office seeks funding to purchase digital security cameras and recording equipment for one satellite location. Total Technology Improvement Program: $130,000 June 30,2010 City of Omaha,Nebraska Page 12 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 0-193 in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc Douglas County Purpose Area: Law Enforcement Programs Sheriff's Office($20,000) The Douglas County Sheriff's Office (DCSO) is responsible for providing security for the City/County Government Building and the Hall of Justice. Building security includes controlling entry and exit points, maintaining control within and around the perimeter of the facilities, and responding to emergency situations. The DCSO is constantly evaluating effective counterterrorism programs that will prevent violent attacks against the government by both domestic and international extremist organizations. Employees of both the Civic Center and the Hall of Justice have experienced an increase in protests by recalcitrant individuals. Whether these protestors are mentally unstable, upset over a government issue, or, as in recent occurrences, members of a militant anti-government group,the threat of violence is real and present. To further its desire to provide a safe environment for those who work at or visit the Hall • of Justice and Civic Center, the DCSO is requesting funding for safety enhancement equipment to be installed at each entrance screening station. The new cameras will be monitored by deputies assigned to the County and District Court Security Divisions. Surveillance upgrades will assist the DCSO with ensuring that the current system is updated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 eet crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 . City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Corrections and Community Corrections Programs Douglas County Corrections ($28,000) The Douglas County Department of Corrections (DCDC)has been accredited by the American Correctional Association since August 2008. In accordance with accreditation standards, DCDC custody staff receives 40 hours of in-service training annually. In an effort to more effectively and efficiently offer training to staff, DCDC intends to transition some curriculum from a pedagogical delivery of information to a self-paced, on-line methodology. This e-learning approach to facilitating instruction reduces the amount of time staff are required to sit in a classroom and enhances the Department of Corrections' ability to more easily amend lesson plans. Douglas County Department of Corrections is requesting $28,000 to begin development of the Training Unit's e-learning capabilities. Funding will support development, licensing and start up costs for the new e-learning system. Total Corrections and Community Corrections Programs: $28,000 Total Douglas County: $241,000 Total City of Omaha and Douglas County JAG Allocation: $627,501 June 30,2010 City of Omaha,Nebraska Page 14 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 updated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 eet crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 . City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Project/Budget Period: Budget Narrative—Attachment 2 A.Personnel Name/Position Computation Cost City of Omaha Omaha Police Department Overtime $42/hr x 3,372.86 overtime hours $141,660 TOTAL: $141,660 Budget Narrative: City of Omaha The City of Omaha is requesting$141,660 in overtime funds for police officers. Overtime enforcement operations will complement and promote community safety outreach programs to maintain public safety • and reduce violent crime. Special enforcement operations are evidence-based and data-driven and include Intensive Patrol, Selective Enforcement, Violent Offender Locates, Warrant Sweeps, Special Targeting for known Sex Offenders, and Traffic Enforcement. B. Fringe Benefits Name/Position Computation Cost N/A C. Travel Purpose of Travel Item Computation Cost Ciry of Omaha Air Support Training: Tuition $3,500 x 1 Officer $3,500 Airfare $450/ticket x 1 Officer $450 Lodging $135 x 5 nights x 1 Officer $675 Meals $71/day x 1 Officer x 4 days $284 First/Last Day $53.25/day x 1 Officer x 2 days $107 Car Rental $47.33/day x 6 days $284 Subtotal: $5,300 National Crime Prevention Council Annual Conference: Tuition $800 x 2 Officers $1,600 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 2 Officers x 5 nights $1,190 Meals $61 per day x 2 Officers x 4 days $488 First/Last Days $45.75 per day x 2 Officers x 2 days $183 Incidentals $35/person x 2 Officers $70 Subtotal: $4,131 • June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 1 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 e in Douglas County. Grant funds June 30,2010 . City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • National Association of School Resource Officers(NASRO)Conference: Tuition $500 tuition x 2 Officers $1,000 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 5 nights x 2 Officers $1,190 Meals $61 per day x 5 days x 2 Officers $610 First/Last Days $45.75 per day x 2 days x 2 Officers $183 Incidentals(shuttle) $35 round trip x 2 Officers $70 • Subtotal: $3,653 TOTAL: $13,084 Budget Narrative: Ciry of Omaha The City of Omaha is requesting$5,300 for Omaha Police Department(OPD)Air Support Training. One Omaha Police Department(OPD)Air Support Unit officer will obtain a license from California Aviation Services in Riverside, California. Funds will allow the officer to obtain a Commercial Flight Instructor's License. The City of Omaha is requesting$4,131 for two OPD officers to attend the National Crime Prevention Council annual conference.Attendance will allow officers assigned to Community Resource Center programs such as Business Watch and Neighborhood Watch to acquire information necessary to plan and conduct well-organized and safe community events and programs. The City of Omaha is requesting$3,653 for two OPD officers to attend the National Association of School Resource Officers(NASRO)conference. Attendance will provide cutting edge training for School Resource Officers, and afford an opportunity for officers to see how other jurisdictions,cities, and school districts combat problems experienced by youth. The City of Omaha's Travel Policies will be utilized. The City of Omaha Travel Policies uses the Federal GSA per diem guidelines. • June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 2 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 e in Douglas County. Grant funds June 30,2010 . City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nd may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • D. Equipment Item Computation Cost City of Omaha TeleStaff Police Scheduling Technology: Enterprise Software License $140/employee x 1,000 $140,000 Implementation Services $37/employee x 1,000 $37,000 Phase 2 Implementation Services $5/employee x 1,000 $5,000 Sybase Concurrent Connections $125/connection x 48 $6,000 12-Port Telephony Hardware $3,000 x 1 unit $3,000 12-Port Telephony License $2,100 x 1 unit $2,100 Gateway Manager Interface Manager $5,000 x 1 unit $5,000 Multi-Agency&Early Signing Discounts $198,100 x 17.43%discount (-$34,524) SubTotal: $163,576 Security Camera System: Digital Security Cameras $1,200/camera x 16 $19,200. Flat Screen Monitor $5,000 x 1 unit $5,000 Labor and Materials $25/hr x 80.hrs+$6,000 materials $8,000 SubTotal: $32,200 Training Unit Equipment Purchases: Reactionary Driving Light System $2,675 x 1 system $2,675 Flip Video Ultra HD Video Cameras $166.66/camera x 3 $500 Portable Public Announcement(PA) System $1,200 x 1 system $1,200 • Airsoft Protective Training Masks $25/mask x 30 $750 Airsoft Electric Training Rifles $84.62/rifle x 13 $1,100 Motion Master Grappling Dummies $250/dummie x 2 $500 Polycom Teleconferencing Phone $255 x 1 phone $255 SubTotal: $6,980 Community Resource Center Purchases: Multi-Media Projector $1,000 x 1 projector $1,000 SubTotal: $1,000 City of Omaha Total: $203,756 Douglas County Douglas County Sheriff's Office: Dell 510 Power Edge Server $6,020/unit x 1 unit $6,020 7 TB raw storage,4 gig RAM Maintenance Contract for Dell Server $441/unit x 1 unit $441 Pelco mini dome cameras $335/unit x 6 units $2,010 Eight Channel camera power supply $90/unit x I unit $90 Louroe Microphone Base Stations $390/unit x 2 units $780 Louroe VerifactC Microphones $135/unit x 5 units $675 Video Balan $20/unit x 12 units $240 Cable, Conduit,Fittings $2,250/unit x 1 unit $2,250 Dell Optiplex 780 Minitower PSU $1,500/unit x 3 units $4,500 Summit X250e Stacking Ports $1,500/unit x 1 unit $1,500 Installation for all equipment $1,494/unit x 1 unit $1,494 Subtotal: $20,000 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 3 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)-Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 he Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OJP FORM 4000/2(REV.4-88) e of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Clerk of the District Court: Opus Professional RMS, Server License $2,753/unit x 1 unit $2,735 Opus Professional RMS, $1,970/unit x 1 unit $1,970 Server Maintenance User License Honeywell USB bar code scan $295/unit x 1 unit $295 Subtotal: $5,000 Adult Probation: DVR-4 Channel $815.67/unit x 1 unit $815.67 250 GB hard drive, DVD burner Outdoor camera $389.14/unit x 1 unit $389.14 High-resolution vandal resistant day/night tinted dome Indoor camera $370.35/unit x 1 unit $370.35 High-resolution vandal resistant dome Outdoor pendant wall mount $79.95/unit x 1 unit $79.95 Power supply $83.39/unit x 1 unit $83.39 Installation $1037.54/unit x 1 unit $1,037.54 Wire,mounting focusing camera,programming DVR 19"monitor $224.96/unit x 1 unit $224.96 Subtotal: $3,001 Total Douglas County: $28,001 Total Equipment: $231,757 Budget Narrative: City of Omaha The City of Omaha is requesting$163,576 for TeleStaff Police Scheduling Technology. The Omaha Police Department(OPD)will utilize TeleStaff technology to manage duty rosters, automate vacancy filling, improve overtime management, conduct emergency staffing, send and receive work communications, share information with third party solutions, produce management reports,and ensure equitable and consistent adherence to governing policies. Funds will provide the software, implementation, web access,and hardware to implement the system. The vendor is providing a 17.4% discount for the total cost of the system. The City of Omaha is requesting$32,200 for a security system upgrade at OPD Central Headquarters.A complete digital security camera system will be installed at OPD Headquarters to replace the current analog system that is outdated and functions minimally. Clarity, recording,and monitoring capabilities will be improved. The sixteen digital security cameras will transmit to a central monitor that can view one or a combination of cameras simultaneously. The system will complement OPD's recent controlled access upgrades,thereby providing a comprehensive building security system. The City of Omaha requests $6,980 for OPD Training Unit equipment purchases. Purchases will include a reactionary driving light system, high definition(HD)video cameras,a portable public announcement (PA) system, protective training masks,electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving. HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos. The PA system will facilitate effective communication and safety at gun ranges during training exercises.Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • during tactical force-on-force training exercises. Electric training rifles resemble actual rifles in appearance and feel. These rifles will ensure realistic tactical force-on-force training for OPD personnel. Grappling dummies will be used for defensive tactics training for both recruits and current OPD personnel during in-service trainings. The teleconferencing phone will allow OPD Training Unit personnel, who are housed at a separate Public Safety Training Center,to teleconference with others,both within and outside the Department. Douglas County Douglas County is requesting$20,000 for security equipment for the Douglas County Sheriffs Office. The Sheriff's Office provides security at all Civic Buildings in Omaha. Equipment purchases include surveillance,audio and related equipment to increase security in and around the Hall of Justice and the City-County building, including courtrooms and offices. Douglas County is requesting$5,000 to update to the electronic tracking system for the Clerk of the District Court's files.Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County is requesting$3,000 for a security system for an Adult Probation office location to include camera, vandal resistant dome, mounting, power supply, digital video recorder,and LCD monitor. The funds will cover the one time purchase and installation of security equipment. E. Supplies Supply Items Computation Cost City of Omaha CRC Supplies/Youth Incentives $62.50/month x 48 months $3,000 TOTAL: $3,000 Budget narrative: City of Omaha The City of Omaha is requesting$3,000 for Community Resource Center(CRC) Supplies. The CRC is the outreach component of the Omaha Police Department and provides Community Policing resources to ' the public. Office supplies and printed materials will be used to administer public events and provide printed educational handouts to citizens. F. Construction Item • Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 tive training masks,electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving. HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos. The PA system will facilitate effective communication and safety at gun ranges during training exercises.Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • G. Consultants/Contracts Item Computation Cost Douglas County • Douglas County Attorney's Office Litigation Support Manager; Salary&Benefits $63,000/year x 1 year $63,000 Subtotal: $63,000 Douglas County Juvenile Court: Project Management—JUSTICE Implementation Off Site Work $45/hour x 270 hours $12,150 Juvenile Court Site Visits $2,012/staff x 3 staff x 3 site visits $18,108 (travel and consultant time) Project Management—Business Process Review/Implementation Business Process Workshops $3,500/staff x 4 staff x 2 workshops $28,000 (travel and consultant time) Business Process Review Report Preparation $45/hour x 416.49 hours $18,742 Subtotal: $77,000 District Court of Nebraska,Fourth Judicial District: • LANSA RAMP instance license $30,000 $30,000 Subtotal: $30,000 Douglas County Department Corrections: Crimcast LMS,Annual License(300 Students) $51.485/student x 300 students $15,445 Crimcast Server, Hardware Installation, Setup $4,900 $4,900 Annual hardware maintenance $3,000 $3,000 LMS Basic GUI Setup $4,655 $4,655 Subtotal: $28,000 Douglas County Juvenile Assessment Center: Management Reports Complete Specialist Breakout Report $2,500/report module x 1 $2,500 Lag Time Specialist Report $2,000/report module x 1 $2,000 Completions by Specialist Report $2,000/report module x 1 $2,000 Service Provider Reports Referral Reports $3,000/report module x 1 $3,000 Completions Reports $1,200/report module x 1 $1,200 Demographic Reports Race Breakout Reports $1,400/report module x 1 $1,400 Truancy Reports Youth in Program $900/report module x 1 $ 900 Recidivism Reports Total Numbers Breakout Report $2,000/report module x 1 $2,000 Subtotal: $15,000 Total Douglas County:$213,000 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 6 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 Item • Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 tive training masks,electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving. HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos. The PA system will facilitate effective communication and safety at gun ranges during training exercises.Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Budget Narrative: • Douglas County The Douglas County Attorney's Office is requesting$63,000 to hire a Litigation Support Manager for one year. A Litigation Support Manager will be hired at an annual rate of$63,000, including salary and benefits. This to exercise responsibility for providing technical and analytical assistance for the information management needs of the Douglas County Attorney's Office, including the case management system and the litigation support operations. The position will be sustained through future grants. Douglas County is requesting$77,000 for a consultant to act as a project manager for the Juvenile Court's conversion from the Criminal Justice Information System to the JUSTICE case management system and to plan the re-engineering of court operations in conjunction with the implementation in 2011. Project Management for the JUSTICE implementation will include both off-site preparation work and site visits to Omaha. The costs for the site visits to Douglas County include both consultant time and travel expenses. Offsite work includes reviewing project deliverables, developing implementation process, responding to issues as they arise, and follow-up. Site visits include project meetings, software testing, data conversion and training. Business Process Review/Implementation with include costs associated with workshops in Douglas County and the development of a Business Process Review Recommendation Report. The costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • H. Other Costs Description Computation Cost City of Omaha Grant Administration $6,250/year x 4 years $25,000 Total Other Costs: $25,000 The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds,provide progress reports,monitor grant expenditures,and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records,preparation of all warrants,pre-audit of all purchase orders, invoices,payroll, and disbursements,accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts,distinct from other sources of revenue.All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the"A-133 Single Audit Act, as amended, June 1996." I. Indirect Costs Description Computation Cost N/A • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 8 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ess Review Recommendation Report. The costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • FY 2010 JAG Budget Summary Budget Category City of Omaha Douglas County Total A.Personnel $141,660 - $141,660 B.Fringe Benefits - - - C.Travel $13,084 - $13,084 D.Equipment $203,756 $28,001 $231,757 E. Supplies $3,000 - $3,000 F. Construction - - - G. Contracts - $213,000 $213,000 H.Other $25,000 - $25,000 I.Indirect - - - TOTAL: $386,500 $241,001 $627,501 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 9 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc • AGREEMENT This Agreement is made and entered into this day of , 2010 by and between the City of Omaha, a municipal corporation (herein referred to as "the City") and the Douglas County Board of Commissioners, for the Douglas County District Court, • Fourth Judicial District, 1701 Farnam Street, 5th Floor Omaha,NE 68183 (hereinafter referred to as "Contractor"). WHEREAS, the City of Omaha has received funds from the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114; and, WHEREAS, the City has agreed to administer the 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114 (hereinafter referred to as "Grant Award"); and, WHEREAS, the City wishes to contract with the Contractor as described below, to obtain the Contractor's services in the implementation of the Grant Award. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following, along with all other obligations expressed or implied in this Agreement: • A. The Contractor shall provide the following services and be responsible to provide project requirements as stated more fully in the Grant Award, Special Conditions, Program Narrative, Detailed Budget and as outlined below: The Contractor will install and utilize updates to the JUSTICE Case Management system to include a new user interface screen overlay and scanning and filing equipment to increase the efficiency of the Douglas County District Court of Nebraska Fourth Judicial District staff in scheduling court hearings and trials and maintaining court documents. Douglas County District Court of Nebraska,Fourth Judicial District LANSA RAMP instance license $30,000/unit x 1 unit $30,000 Opus Professional RMS, Server License $2,753/unit x 1 unit $2,735 Opus Professional RMS, $1,970/unit x 1 unit $1,970 Server Maintenance User License Honeywell USB bar code scan $295/unit x 1 unit $295 Total: $35,000 B. The Contractor will comply with all of the guidelines and requirements of the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance which are applicable to this Project specifically and is fully set forth herein. comparable to their own learning style. The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • C. The Contractor shall comply with all reporting, data collection and evaluation requirements, as prescribed by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, and Grant Award and submit all reporting, data collection and evaluation to the City on a quarterly basis as required for the life of the award and during the term of this Agreement. The Grant Award period is October 1, 2009 to September 30, 2013. D. The Contractor will be responsible for all aspects of the project including day-to- day management, bidding, purchasing, installation and implementation. The identity of the chief executive of the Contractor and any changes thereof shall be provided to the City. E. The Contractor shall allow the City to have access to the Contractor's records and program site for the purpose of financial and/or program audits, as may be required in the sole discretion of the City or its authorized designee. The contractor shall retain all grant documents for a minimum of three years following the completion of this agreement. • F. The Contractor will implement and enforce, . as to its employees, drug-free workplace policy substantiality similar to the City of Omaha's policy which is on file with the Human Resources Department. II. COMPENSATION The City shall compensate the Contractor in an amount not to exceed, under any circumstances, $35,000 ("Maximum Compensation"). The City shall advance $17,500.00 to the Contractor contemporaneous with the execution of this Agreement. Following the execution of this Agreement and during the term of this Agreement only the City will disburse the remaining Compensation to the Contractor upon request for costs contemplated and reimbursable under the project provided that such requests must be submitted by September 30, 2013. All receipts shall be maintained and made available as requested for auditable evidence by the Contractor. All requests for reimbursement shall be submitted to the City of Omaha, Mayor's Office, Gail Braun, Grant Administrator, 1819 Farnam Street, Suite 300, Omaha,Nebraska 68183. Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall be the property of the Contractor. In the event that the Contractor breaches any provision of this Agreement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - ly set forth herein. comparable to their own learning style. The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • III. TERM This Agreement shall become effective on the date of execution and shall terminate on September 30, 2013. Permissible expenditures under this grant incurred after October 1, 2009 will be paid as if they occurred after the effective date. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. IV. INDEMNITY To the extent allowed by law,the Contractor covenants and agrees to indemnify and hold harmless the City of Omaha, their officers, agents and employees, their successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature asserted by Contractor or by anyone else, for personal injury or death, or property damage in any way arising out of or resulting from the acts of the Contractor's employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in defending against any claims made against the City of Omaha provided, however,that the Contractor shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the City, its agents or employees. The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly, contingently or otherwise, affects or might affect the other parties. V. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability,political or religious opinions, affiliations or national origin. VII. CAPTIONS Captions used in this contract are for convenience and are not used in the construction of this contract. VIII. APPLICABLE LAW Parties to this contract shall conform to all existing and applicable city ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this contract. IX. CONFLICT OF INTEREST A. No elected official nor any officer or employee of the City shall, during their • tenure and one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or the Contractor. B. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance required to be performed under this Agreement; it further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. X. WARRANTY AS TO COMMISSIONS Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • XI. MERGER This Agreement shall not be merged into any other oral or written contract, lease or deed of any type. This is the complete and full agreement of the parties. XII. MODIFICATION This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. XIII. ASSIGNMENT Neither party may assign its rights under this Agreement without the express prior written consent of the other party. XIV. CONTRACT DOCUMENTS Contractor is responsible for review of and compliance with each of the terms of this Agreement. The parties agree that this Agreement shall include, as if fully set forth herein, the Grant Award, Special Conditions, Program Narrative and Detailed Budget which are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: - 5 - Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • (a) CITY OF OMAHA Jim Suttle, Mayor Office of the Mayor 1819 Farnam Street, Suite 300 Omaha,Nebraska 68183 Contact: Gail Braun, Grant Administrator Phone: (402) 444-5286 (b) CONTRACTOR Douglas County Board of Commissioners Commissioner Mary Ann Borgeson, Chair 1819 Farnam Street, LC 2 Omaha,Nebraska 68183 Contact: Catherine Hall, Criminal Justice Grant Officer Phone: (402) 444-7400 EXECUTED this /1• ` day of c' �.4‘ , 2010. CITY OF OMAHA,NEBRASKA DOUGLAS COUNTY BOARD OF COMMISSIONERS C , '.. / /% /1 /6�/0 210 uttle, Mayor ate Mary A Borgeson, C="'r Date ATTEST: DOUGLAS COUNTY DISTRICT COURT FOURTH JUDICIAL DISTRICT 4111 k 10-7-10 /©� e'er. aster Brown, City Clerk Date Doug Jo •on, • dministrator Date APPROVED AS TO FORM: (� Cf///q7P-5—`/ 0 Deputy ity Attorney Date - 6 - are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: - 5 - Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • ;; N• Department of Justice :,s `'" Office of Justice Programs a - � T; �`i Bureau of Justice Assistance PAGE I OF 5 Grant • • • I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2010-DJ-BX-I 114 City of Omaha 505 South 15th Street 5.PROJECT PERIOD:FROM 10/01/2009 TO 09/30/2013 Omaha,NE 68102 BUDGET PERIOD:FROM 10/01/2009 TO 09/30/2013 6.AWARD DATE 09/0I2010 • 7.ACTION IA.GRANTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial 240316768 00 9.PREVIOUS AWARD AMOUNT $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $627,500 FY 2010 Justice Assistance Grant Program 1 I.TOTAL AWARD $627,500 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY FOR GRANT This project is supported under FY I0(BJA-JAG)42 USC 3750,et seq. 15.METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16.TYPED D TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H.Burch II Jim Suttle Acting Director Mayor • • 17.SIGNATURE OF APPROVING OFFICIAL 19.SIG URE OF AUTH RIZED R CIPIENT OFFICIAL I9A.DATE /31ie AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. JDJUGT2638 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 627500 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV.4-88) • • II are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - The budget reflects costs related to start-up,annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • Department of Justice Office of Justice Programs AWARD CONTINUATION I SHEET PAGE 2 OF 5 o�' ';" Bureau of Justice Assistance 1 Grant PROJECT NUMBER 2010-DJ-BX-1 114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OW)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, • Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OJP Financial Guide,Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of govemment,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either I)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the 01G by- • mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania•Avenue,N.W. Room 4706 Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its 'subsidiaries,without the express prior written approval of OJP. 7. The recipient agrees to-comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. OJP FORM 4000/2(REV.4-88) ata is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner: The JAC is requesting the development of three management report modules,two service provider report modules,one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 h funds that would,in the absence of Federal funds,be made available for law enforcement activities. 0113 FORM 4000/2(REV.4-88) rograms policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. • 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Department of Justice Office of Justice Programs AWARD CONTINUATION h % �`"''� SHEET PAGE 3 OF 5 �� -"r�, Bureau of Justice Assistance Grant PROJECT NUMBER 2010-DJ-BX-I114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 8. To support public safety and justice information sharing,OJP requires the grantee to use the National Information Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.gov/implementationguide.php. • 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. • 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the , grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some circumstances,consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. • 11. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must conform to the grant program requirements as stated in BJA program guidance. 12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OW determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For.a list of State Information Technology Points of Contact,go to http://www.it.ojp.gov/default.aspx7area=policyAndPractice&page=1046. 14. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • 7,;,';:,, Department of Justice /71� �;'.,, Office of Justice Programs AWARD CONTINUATION �+ '6" Bureau of Justice Assistance SHEET PAGE 4 OF 5 , ,5 Grant PROJECT NUMBER 2010-DJ-BX-I 114 AWARD DATE 09/01/2010 • SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 17. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing . account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Department of Justice ;'/' v.'' Office of Justice Programs AWARD CONTINUATION T ja 4 Bureau of Justice Assistance SHEET PAGE 5 OF 5 USI'IC1.�__°� Grant PROJECT NUMBER 2010-DJ-BX-I 114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA),P.L. 103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 20. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. 21. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded with these funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,will complete required online(intemet-based)task force training.The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award,or once every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). 22. Recipient may not expend,or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN)informing the recipient of the approval. 23. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant FY 2010-FY 2014 Overview of the FY 2010 Justice Assistance Grant is taken from the Request for Proposal The Edward Byrne Memorial Justice Assistance Grant(JAG)Program is the primary provider of federal criminal justice funding to state and local jurisdictions,per 42 U.S.C. 3751(a). The deadline for the FY 2010 Justice Assistance Grant is June 30, 2010. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training,personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice-related research and evaluation activities that will improve or enhance: • Law enforcement programs.. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Application Reviews The eligible unit of local government applying for a JAG award must make the grant application available for review to the governing body and the public for comment. The FY 2010 Justice Assistance Grant will be reviewed by the City Council for a minimum of 30 days, starting on May 28, 2010. There will be a formal opportunity for public comment during the second reading of the ordinance on June 15, 2010 as well as throughout the thirty day period. Non-Supplanting Federal funds must be used to supplement existing state and local funds for program activities and must not replace those funds that have been appropriated for the same purpose. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Disparate Certification A disparate allocation occurs when a city or municipality is scheduled to receive one-and-one- half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crime. Multiple disparate allocations occur when multiple cities or municipalities are collectively eligible to receive four times(400 percent)more than the county. The City of Omaha and Douglas County are eligible for disparate certification. The City of Omaha and Douglas County have agreed upon the following re-allocation of the FY2010 JAG funds. State Jurisdiction Name Government Eligible Eligible Joint Type Individual Allocation Allocation NE DOUGLAS COUNTY County $35,095 NE CITY OF OMAHA Municipal $592,406 $627,501 1 Omaha $592,406 Douglas County $35,095 $627,501 Joint Application Award Amount Funding based on the following conditions: 3.98%Admin is off the total allocation amount x $627,501 = $25,000 Balance of funds are divided 60/40 $627,501 - $25,000= $602,501 dollars available for program funding Omaha 60% $ 361,500 Douglas County 40% $ 241,001 $602,501 The Memorandum of Understanding between the City of Omaha,Nebraska and County of Douglas,Nebraska was approved by the Douglas County Board of Commissioners on May 18, 2010, and by the City Council of the City of Omaha on June 22, 2010. Attached is the Memorandum of Understanding for review(attachment 5). The City of Omaha is the applicant and fiscal agent for the joint funds in the award amount of$627,501 as indicated in the Memorandum of Understanding(MOU). Please email any comments regarding the FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG)—Local Solicitation, Omaha/Douglas County Justice Assistance Grant to the following people by end of business day Monday June 28, 2010. Gail Braun, Grant Administrator gbraun@ci.omaha.ne.us Alec Gorynski, Assist. Grant Administrator alec.gorynski@ci.omaha.ne.us Catherine Hall, Douglas County Grant Officer catherine.hall@dc4dc.corn June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant. FY 2010- FY 2014 Program Narrative—Attachment 1 City of Omaha Omaha Police Department Purpose Area: Law Enforcement Programs ($146,960) As part of its community policing effort,the Omaha Police Department(OPD) engages in evidence-based and data-driven overtime operations that maximize resources by targeting emerging and chronic neighborhood crime problems. When used strategically, these operations suppress already existing crime and help prevent future crimes. Recently, OPD has teamed with the Nebraska State Patrol in its focused policing efforts, using computer data to concentrate patrols on crime "hot spots"where gun violence and other illegal gang activities are most prevalent. During the first quarter of 2010, these patrols led to 1,378 traffic tickets or warnings, clearance of 28 outstanding criminal arrest warrants, three arrests for carrying concealed handguns, one arrest of a felon carrying a gun, and confiscation of two stolen guns. There continues to be a need for overtime operations as crime and violence in Omaha, especially in the northeastern quadrant part of the city, continues to rise. OPD overtime dollars will fund targeted patrol operations with the goal of maintaining public safety while reducing violent crime, drug abuse, and illegal gang activities. These operations complement and promote OPD's community safety outreach programs, and include: Intensive Patrol, Selective Enforcement, Violent Offender Locates, Warrant Sweeps, Special Targeting for Known Offenders, and Traffic Enforcement. Omaha Police Department's (OPD) Air Support Unit provides aerial assistance to ground patrol and specialized units. Air Support utilizes helicopters to provide rapid response,tactical insight, and airborne assessment of incidents. OPD helicopters act as force multipliers in June 30,2010 City of Omaha,Nebraska Page 3 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Officer catherine.hall@dc4dc.corn June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha's approximately 120 square mile urban and suburban environment, which enhances officer and public safety, and reduces the incidence and public fear of crime. Helicopters assist officers with apprehension of suspects, and are the safest means to conduct high-risk traffic pursuits and leverage security of high-risk infrastructure during events that create enhanced homeland security threats. Air Support is a highly effective tool in surveillance of narcotics suspects and searches for missing children and vulnerable adults, and allows redeployment of ground officers to other priority calls. Air Support assists agencies in numerous area counties, including Douglas, Washington, Sarpy, Cass, Hall, and Dodge Counties in Nebraska, and Pottawattamie, Mills, Harrison and Shelby counties in Iowa. Piloting police helicopters requires highly-skilled and trained individuals with Commercial Flight Instructor training and Commercial Pilot Certification. The Omaha Police Department will utilize grant funds to send two (2) flight officers to training, which will result in Commercial Pilot Certification. Total Law Enforcement Programs: $146,960 • Omaha Police Department Purpose Area: Crime Prevention and Education Programs ($18,764) The Omaha Police Department's Community Resource Center(CRC) acts as a liaison between the Department and Neighborhood Watch Groups,Neighborhood Associations, grassroots community groups, and individuals within the community who want help with crime prevention efforts. The CRC helps neighborhoods develop and promote a better and safer quality of life by utilizing numerous crime prevention resources and programs. The CRC provides presentations to community groups regarding crime prevention and neighborhood safety issues and supplies a variety of printed materials to supplement their efforts. The School Resource Officer(SRO)program also falls under the command of the CRC. Since 1995, SROs have June 30,2010 City of Omaha,Nebraska Page 4 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 J-BX-1114 Program Narrative-Attachment 1 Officer catherine.hall@dc4dc.corn June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • worked in conjunction with local school districts to enhance the relationship between police officers and students,parents and school staff members, and to promote overall positive citizenship. The School Resource Officer(SRO) program also encompasses Omaha's Truancy Abatement Officers and Gang Resistance Education and Training(GREAT)program. Grant funds will provide needed equipment and training to officers assigned to these programs and other crime prevention programs that will help them effectively work toward crime prevention in local schools and the Omaha community. The OPD Training Unit consists of thirteen (13) sworn officers and three (3) civilian employees working in a state-of-the-art, dedicated, Omaha Police Department-owned training facility. The training facility features two indoor shooting ranges, a large driving track, and a main building with offices, classrooms; a defensive tactics mat room, a Fire Arms Training System (FATS) simulator room, and other key facilities. The Training Unit uses this facility to conduct recruit classes for new police officers, in-service training for OPD employees, continuing education courses for employees of the OPD and surrounding agencies, qualification courses for retired law enforcement officers, and Citizen's Academy courses. Grant funds will be used to obtain equipment necessary for the Training Unit to meet training requirements for Omaha Police Department personnel, as well as to meet training obligations involving other agencies and area programs. Equipment Purchases will include a reactionary driving light system, high definition video cameras, a portable public announcement (PA) system,protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. Total Crime Prevention and Education Programs: $18,764 June 30,2010 City of Omaha,Nebraska Page 5 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 age 4 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 J-BX-1114 Program Narrative-Attachment 1 Officer catherine.hall@dc4dc.corn June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha Police Department Purpose Area: Planning,Evaluation,and Technology Improvement Programs ($195,776) With more than 1,000 authorized sworn and non-sworn employees in four bureaus, workforce management is among the most challenging activities confronting the Omaha Police Department(OPD) administrative staff.Not only must minimum and constant staffing levels be maintained to support the citizens of Omaha, but OPD's employees and staff positions must meet specific qualifications. The complexity is magnified by the need for round-the-clock coverage and vehicle requirements for multiple and varied shift schedules across all units and precincts. Incorporating bargaining agreements, OPD policies, and City of Omaha Human Resources constraints also lend to the complexity. To ease the administrative burden and more efficiently manage its workforce, OPD will utilize grant funds to implement TeleStaff technology. TeleStaff will be used to manage duty rosters, automate vacancy filling, improve overtime management, strategically deploy resources in emergencies, send and receive work communications, share information with third party solutions,produce management reports, and ensure equitable and consistent adherence to governing policies. Due to the constant possibility of a criminal or terrorist attack, security at the Omaha Police Department(OPD) Central Headquarters is essential. OPD recently upgraded security at controlled entry points by installing proximity card readers to restrict access to unauthorized personnel. This system tracks the time, location, and party responsible for each access. The system also allows for differing levels of clearance within OPD Central Headquarters, each individual possessing varying access of entry. The main lobby door allows free public access to the front desk area, while other entry points are completely off limits to all but authorized personnel. Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • cameras for recording and monitoring activities in and around the building. Currently, OPD utilizes sixteen analog cameras that have intermittent problems, or do not function at all. These cameras record information, but the quality is poor and storage is limited to 90 days. Grant funds will allow OPD to upgrade to a digital surveillance system that will more effectively monitor the grounds from a central surveillance point, allow multiple cameras to be accessed at once, and increase data storage capacity. Total Planning,Evaluation, and Technology Improvement Programs: $195,776 City of Omaha Grant Administration ($25,000) The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds, provide progress reports, monitor grant expenditures, and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records,preparation of all warrants,pre-audit of all purchase orders, invoices, payroll, and disbursements, accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts, distinct from other sources of revenue. All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the "A-133 Single Audit Act, as amended, June 1996." Total Grant Administration: $25,000 Total City of Omaha: $386,500 June 30,2010 City of Omaha,Nebraska Page 7 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 the front desk area, while other entry points are completely off limits to all but authorized personnel. Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Prosecution and Court Programs Douglas County Attorney's Office($63,000) The Douglas County Attorney's Office actively prosecutes criminals to the fullest extent of the law. To effectively respond to the volume and complexity of cases, including an increase in those related to gang shootings, the Douglas County Attorney's Office must have the capability to provide judges and juries with the evidence in a comprehensive and clear manner. The Douglas County Attorney's Office is currently in the process of implementing a case management system that provides access to data and information among the Douglas County Justice System. To manage information and data sharing, and prepare evidence and data for use in litigation,the Douglas County Attorney's Office requires a full time dedicated staff. A Litigation Support Manager would be responsible for providing technical and analytical assistance in two specialty areas which support the information management needs of the Douglas County Attorney's office: the case management system and the litigation support operations. The Douglas County Attorney's Office will use funding to hire a Litigation Support Manager to plan, create and coordinate litigation support services (including trial preparation and presentation)in response to attorney needs; install, configure and maintain litigation support equipment; develop standards and procedures for applications; and analyze, define and create case database and litigation support specifications. The position will be funded for one year with sustainment of the position through future grant funds. Total Prosecution and Court Programs: $63,000 June 30,2010 City of Omaha,Nebraska Page 8 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 but authorized personnel. Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Planning,Evaluation and Technology Improvement Program Douglas County Juvenile Court($77,000) The Douglas County Juvenile Court is comprised of five judges who handle over 2,600 cases annually and serves the largest county in Nebraska. The Juvenile Court seeks project management and business process review to assist in the transition from its current electronic case management system to the state judicial branch system (JUSTICE) used by a majority of courts in the State of Nebraska. JUSTICE project management includes development of a case management system tailored to the unique needs of the Douglas County Juvenile Court, working with the Juvenile Court to develop an implementation plan, conversion of all data and case files to electronic format, installation of JUSTICE case management system, and to plan the re- engineering of court operations in conjunction with the implementation in 2011. Grant funds will be utilized to contract with a consultant to act as a project manager for the Juvenile Court's conversion from CJIS to JUSTICE and to plan the re-engineering of court operations in conjunction with final implementation in 2011. Douglas County District Court of Nebraska,Fourth Judicial District($30,000) The Douglas County District Court is made up of sixteen judges and two Judicial Referees who handle over 16,000 cases and a population of approximately 500,000. The Court is currently migrating to the state judicial branch system software (JUSTICE) and is need of a graphical user interface to the JUSTICE scheduling system. The scheduling system as it presently exists is cumbersome and in need of upgrading so staff can utilize the scheduling module. The scheduling model will allow court personnel to better management the large caseload that is distributed among the sixteen judges. Grant funds will be utilized to contract with a consultant who can provide licensing, programming development, and implementation of June 30,2010 City of Omaha,Nebraska Page 9 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • a graphical user interface, compatible with the needs of the Douglas County District Court of Nebraska, Fourth Judicial District. Douglas County Juvenile Assessment Center($15,000) The Juvenile Assessment Center(JAC) is the central agency in Douglas County charged with performing assessment services for youth who have committed a status offense or have had police contact in Douglas County. The JAC provides a setting in which the corresponding activities of the primary youth serving agencies(Law Enforcement, Probation, County Attorney's Office) may be integrated. The JAC was designed using the Office of Juvenile Justice and Delinquency Prevention Community Assessment Center Program Model. The JAC is a triage center, suggesting the most effective and efficient services available. Youth are referred to the JAC by the Juvenile Prosecutor if they are a viable candidate for diversion services. A JAC Specialist schedules an appointment with the youth and gathers the necessary information to assess the youth. All data collected is confidential and cannot be used against the youth in court. The JAC Specialists conduct interviews and assessments then develops a case plan according to the unique needs of the youth and provides referrals for services. The Specialist continuously monitors the progress of the youth and forwards completion or failure of case plans to the Juvenile Prosecutor who will either dismiss charges or file court proceedings. In addition to assessment and diversion, the JAC plays an integral role regarding juvenile services and communication in the Omaha Metro/Douglas County area and actively utilizes the opportunity as a unique agency to provide links between the systems and service providing public and private agencies. Here, the JAC provides important information and data to other agencies in order to data driven decisions in the development of programs and the provision on services to juveniles in Douglas County. The JAC currently utilizes a case management system that tracks accurate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • will be utilized to enhance the JAC Case Management System to allow for reports to be shared with the community and to assist in the development of a county-wide comprehensive plan for juveniles. Douglas County Clerk of the District Court($5,000) The Douglas County Clerk of the District Court is the official record keeper for the District Court Nebraska, Fourth Judicial District, and the Douglas County Juvenile Court of the Fourth Judicial District. As the official record keeper,the Clerk's main function is to provide records to court officials,the public and interested parties, while protecting the integrity of the official court record. The Clerk's office currently must manually track the location of each file and seeks funding to upgrade the file tracking capability. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to track files and•follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County Adult Probation ($3,000) The Douglas County Adult Probation Office is responsible for the community• supervision of over 7000 adult probationers. The probation office has three satellite locations in the City of Omaha. Each location serves as a reporting center for probationers who are convicted of felony and misdemeanor crimes, including but not limited to crimes of domestic violence, sex offenses, offenders engaged in violent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • particular location has experienced persistent vandalism of personal and state cars and gang graffiti sprayed on the buildings, among a number of other criminal acts. Cameras and posted signs will serve as a deterrent to that activity. To ensure employee safety and security and to protect sensitive information,records and equipment,the Adult Probation Office seeks funding to purchase digital security cameras and recording equipment for one satellite location. Total Technology Improvement Program: $130,000 June 30,2010 City of Omaha,Nebraska Page 12 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc Douglas County Purpose Area: Law Enforcement Programs Sheriffs Office($20,000) The Douglas County Sheriff's Office (DCSO) is responsible for providing security for the City/County Government Building and the Hall of Justice. Building security includes controlling entry and exit points,maintaining control within and around the perimeter of the facilities, and responding to emergency situations. The DCSO is constantly evaluating effective counterterrorism programs that will prevent violent attacks against the government by both domestic and international extremist organizations. Employees of both the Civic Center and the Hall of Justice have experienced an increase in protests by recalcitrant individuals. Whether these protestors are mentally unstable, upset over a government issue, or, as in recent occurrences,members of a militant anti-government group,the threat of violence is real and present. To further its desire to provide a safe environment for those who work at or visit the Hall of Justice and Civic Center,the DCSO is requesting funding for safety enhancement equipment to be installed at each entrance screening station. The new cameras will be monitored by deputies assigned to the County and District Court Security Divisions. Surveillance upgrades will assist the DCSO with ensuring that the current system is updated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 engaged in violent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Corrections and Community Corrections Programs Douglas County Corrections ($28,000) The Douglas County Department of Corrections(DCDC)has been accredited by the American Correctional Association since August 2008. In accordance with accreditation standards, DCDC custody staff receives 40 hours of in-service training annually. In an effort to more effectively and efficiently offer training to staff, DCDC intends to transition some curriculum from a pedagogical delivery of information to a self-paced, on-line methodology. This e-learning approach to facilitating instruction reduces the amount of time staff are required to sit in a classroom and enhances the Department of Corrections' ability to more easily amend lesson plans. Douglas County Department of Corrections is requesting$28,000 to begin development of the Training Unit's e-learning capabilities. Funding will support development, licensing and start up costs for the new e-learning system. Total Corrections and Community Corrections Programs: $28,000 Total Douglas County: $241,000 Total City of Omaha and Douglas County JAG Allocation: $627,501 June 30,2010 City of Omaha,Nebraska Page 14 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 engaged in violent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Project/Budget Period: Budget Narrative—Attachment 2 A.Personnel Name/Position Computation Cost City of Omaha Omaha Police Department Overtime $42/hr x 3,372.86 overtime hours $141,660 TOTAL: $141,660 Budget Narrative: City of Omaha The City of Omaha is requesting$141,660 in overtime funds for police officers. Overtime enforcement operations will complement and promote community safety outreach programs to maintain public safety and reduce violent crime. Special enforcement operations are evidence-based and data-driven and include Intensive Patrol, Selective Enforcement,Violent Offender Locates, Warrant Sweeps, Special Targeting for known Sex Offenders, and Traffic Enforcement. B. Fringe Benefits Name/Position Computation Cost N/A C. Travel Purpose of Travel Item Computation Cost City of Omaha Air Support Training: Tuition $3,500 x 1 Officer $3,500 Airfare $450/ticket x 1 Officer $450 Lodging $135 x 5 nights x 1 Officer $675 Meals $71/day x 1 Officer x 4 days $284 First/Last Day $53.25/day x 1 Officer x 2 days $107 Car Rental $47.33/day x 6 days $284 Subtotal: $5,300 National Crime Prevention Council Annual Conference: Tuition $800 x 2 Officers $1,600 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 2 Officers x 5 nights $1,190 Meals $61 per day x 2 Officers x 4 days $488 First/Last Days $45.75 per day x 2 Officers x 2 days $183 Incidentals $35/person x 2 Officers $70 Subtotal: $4,131 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 1 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 sive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • National Association of School Resource Officers(NASRO)Conference: Tuition $500 tuition x 2 Officers $1,000 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 5 nights x 2 Officers $1,190 Meals $61 per day x 5 days x 2 Officers $610 First/Last Days $45.75 per day x 2 days x 2 Officers $183 Incidentals(shuttle) $35 round trip x 2 Officers $70 Subtotal: $3,653 TOTAL: $13,084 Budget Narrative: City of Omaha The City of Omaha is requesting$5,300 for Omaha Police Department(OPD)Air Support Training. One Omaha Police Department(OPD)Air Support Unit officer will obtain a license from California Aviation Services in Riverside,California. Funds will allow the officer to obtain a Commercial Flight Instructor's License. The City of Omaha is requesting$4,131 for two OPD officers to attend the National Crime Prevention Council annual conference.Attendance will allow officers assigned to Community Resource Center programs such as Business Watch and Neighborhood Watch to acquire information necessary to plan and conduct well-organized and safe community events and programs. The City of Omaha is requesting$3,653 for two OPD officers to attend the National Association of School Resource Officers(NASRO)conference.Attendance will provide cutting edge training for School Resource Officers, and afford an opportunity for officers to see how other jurisdictions,cities, and school districts combat problems experienced by youth. The City of Omaha's Travel Policies will be utilized.The City of Omaha Travel Policies uses the Federal GSA per diem guidelines. • June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 2 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 sive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 riation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • D. Equipment Item Computation Cost City of Omaha TeleStaff Police Scheduling Technology: Enterprise Software License $140/employee x 1,000 $140,000 • Implementation Services $37/employee x 1,000 $37,000 Phase 2 Implementation Services $5/employee x 1,000 $5,000 Sybase Concurrent Connections $125/connection x 48 $6,000 12-Port Telephony Hardware $3,000 x 1 unit $3,000 12-Port Telephony License $2,100 x 1 unit $2,100 Gateway Manager Interface Manager $5,000 x 1 unit $5,000 Multi-Agency&Early Signing Discounts $198,100 x 17.43%discount (-$34,524) SubTotal: $163,576 Security Camera System: Digital Security Cameras $1,200/camera x 16 $19,200 Flat Screen Monitor $5,000 x 1 unit $5,000 Labor and Materials $25/hr x 80 hrs+$6,000 materials $8,000 SubTotal: $32,200 Training Unit Equipment Purchases: Reactionary Driving Light System $2,675 x 1 system $2,675 Flip Video Ultra HD Video Cameras $166.66/camera x 3 $500 Portable Public Announcement(PA) System $1,200 x 1 system $1,200 Airsoft Protective Training Masks $25/mask x 30 $750 Airsoft Electric Training Rifles $84.62/rifle x 13 $1,100 Motion Master Grappling Dummies $250/dummie x 2 $500 Polycom Teleconferencing Phone $255 x 1 phone $255 • SubTotal: $6,980 Community Resource Center Purchases: Multi-Media Projector $1,000 x 1 projector $1,000 SubTotal: $1,000 City of Omaha Total: $203,756 Douglas County Douglas County Sheriff's Office: Dell 510 Power Edge Server • $6,020/unit x 1 unit $6,020 7 TB raw storage,4 gig RAM Maintenance Contract for Dell Server $441/unit x 1 unit $441 Pelco mini dome cameras $335/unit x 6 units $2,010 Eight Channel camera power supply $90/unit x I unit $90 Louroe Microphone Base Stations $390/unit x 2 units $780 Louroe VerifactC Microphones $135/unit x 5 units $675 Video Balan $20/unit x 12 units $240 Cable, Conduit,Fittings $2,250/unit x 1 unit $2,250 Dell Optiplex 780 Minitower PSU $1,500/unit x 3 units $4,500 Summit X250e Stacking Ports $1,500/unit x 1 unit $1,500 Installation for all equipment $1,494/unit x 1 unit $1,494 Subtotal: $20,000 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 3 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)-Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 al Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 er 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • OJP FORM 4000/2(REV.4-88) s incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Clerk of the District Court: Opus Professional RMS, Server License $2,753/unit x 1 unit $2,735 Opus Professional RMS, $1,970/unit x 1 unit $1,970 Server Maintenance User License Honeywell USB bar code scan $295/unit x 1 unit $295 Subtotal: $5,000 Adult Probation: DVR-4 Channel $815.67/unit x 1 unit $815.67 250 GB hard drive, DVD burner Outdoor camera $389.14/unit x 1 unit $389.14 High-resolution vandal resistant day/night tinted dome Indoor camera $370.35/unit x 1 unit $370.35 High-resolution vandal resistant dome Outdoor pendant wall mount $79.95/unit x 1 unit $79.95 Power supply $83.39/unit x 1 unit $83.39 Installation $1037.54/unitx 1 unit $1,037.54 Wire,mounting focusing camera, programming DVR 19"monitor $224.96/unit x 1 unit $224.96 Subtotal: $3,001 Total Douglas County: $28,001 • Total Equipment: $231,757 Budget Narrative: City of Omaha The City of Omaha is requesting$163,576 for TeleStaff Police Scheduling Technology. The Omaha Police Department(OPD)will utilize TeleStaff technology to manage duty rosters, automate vacancy filling, improve overtime management,conduct emergency staffing, send and receive work communications,share information with third party solutions, produce management reports,and ensure equitable and consistent adherence to governing policies. Funds will provide the software, implementation,web access, and hardware to implement the system.The vendor is providing a 17.4% discount for the total cost of the system. The City of Omaha is requesting$32,200 for a security system upgrade at OPD Central Headquarters.A complete digital security camera system will be installed at OPD Headquarters to replace the current analog system that is outdated and functions minimally. Clarity,recording, and monitoring capabilities will be improved. The sixteen digital security cameras will transmit to a central monitor that can view one or a combination of cameras simultaneously. The system will complement OPD's recent controlled access upgrades,thereby providing a comprehensive building security system. The City of Omaha requests $6,980 for OPD Training Unit equipment purchases.Purchases will include a reactionary driving light system,high definition(HD)video cameras,a portable public announcement (PA)system, protective training masks, electric training rifles,grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving. HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises.Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • during tactical force-on-force training exercises. Electric training rifles resemble actual rifles in appearance and feel. These rifles will ensure realistic tactical force-on-force training for OPD personnel. Grappling dummies will be used for defensive tactics training for both recruits and current OPD personnel during in-service trainings. The teleconferencing phone will allow OPD Training Unit personnel, who are housed at a separate Public Safety Training Center,to teleconference with others,both within and outside the Department. Douglas County Douglas County is requesting$20,000 for security equipment for the Douglas County Sheriff's Office. The Sheriffs Office provides security at all Civic Buildings in Omaha. Equipment purchases include surveillance,audio and related equipment to increase security in and around the Hall of Justice and the City-County building, including courtrooms and offices. Douglas County is requesting$5,000 to update to the electronic tracking system for the Clerk of the District Court's files.Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County is requesting$3,000 for a security system for an Adult Probation office location to include camera, vandal resistant dome,mounting,power supply, digital video recorder, and LCD monitor. The funds will cover the one time purchase and installation of security equipment. • E. Supplies Supply Items Computation Cost City of Omaha CRC Supplies/Youth Incentives $62.50/month x 48 months $3,000 TOTAL: $3,000 • Budget narrative: City of Omaha The City of Omaha is requesting$3,000 for Community Resource Center(CRC) Supplies. The CRC is the outreach component of the Omaha Police Department and provides Community Policing resources to the public. Office supplies and printed materials will be used to administer public events and provide printed educational handouts to citizens. F. Construction Item Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 training masks, electric training rifles,grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving. HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises.Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • G. Consultants/Contracts • Item Computation Cost Douglas County Douglas County Attorney's Office Litigation Support Manager; Salary&Benefits $63,000/year x 1 year $63,000 Subtotal: $63,000 Douglas County Juvenile Court: Project Management—JUSTICE Implementation • Off Site Work $45/hour x 270 hours $12,150 Juvenile Court Site Visits $2,012/staff x 3 staff x 3 site visits $18,108 (travel and consultant time) Project Management—Business Process Review/Implementation Business Process Workshops $3,500/staff x 4 staff x 2 workshops $28,000 (travel and consultant time) Business Process Review Report Preparation $45/hour x 416.49 hours $18,742 Subtotal: $77,000 District Court of Nebraska,Fourth Judicial District: LANSA RAMP instance license $30,000 $30,000 Subtotal: $30,000 Douglas County Department Corrections: • Crimcast LMS,Annual License(300 Students) $51.485/student x 300 students $15,445 Crimcast Server,Hardware Installation, Setup $4,900 $4,900 Annual hardware maintenance $3,000 $3,000 LMS Basic GUI Setup $4,655 $4,655 Subtotal: $28,000 Douglas County Juvenile Assessment Center: Management Reports Complete Specialist Breakout Report $2,500/report module x 1 $2,500 Lag Time Specialist Report $2,000/report module x 1 $2,000 Completions by Specialist Report $2,000/report module x 1 $2,000 Service Provider Reports Referral Reports $3,000/report module x 1 $3,000 Completions Reports $1,200/report module x 1 $1,200 Demographic Reports Race Breakout Reports $1,400/report module x 1 $1,400 Truancy Reports Youth in Program $900/report module x 1 $ 900 Recidivism Reports Total Numbers Breakout Report $2,000/report module x 1 $2,000 Subtotal: $15,000 Total Douglas County:$213,000 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 6 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 training masks, electric training rifles,grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving. HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises.Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). • 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Budget Narrative: Douglas County The Douglas County Attorney's Office is requesting$63,000 to hire a Litigation Support Manager for one year. A Litigation Support Manager will be hired at an annual rate of$63,000, including salary and benefits. This to exercise responsibility for providing technical and analytical assistance for the information management needs of the Douglas County Attorney's Office, including the case management system and the litigation support operations. The position will be sustained through future grants. Douglas County is requesting$77,000 for a consultant to act as a project manager for the Juvenile Court's conversion from the Criminal Justice Information System to the JUSTICE case management system and to plan the re-engineering of court operations in conjunction with the implementation in 2011. Project Management for the JUSTICE implementation will include both off-site preparation work and site visits to Omaha. The costs for the site visits to Douglas County include both consultant time and travel expenses. Offsite work includes reviewing project deliverables,developing implementation process, responding to issues as they arise, and follow-up. Site visits include project meetings, software testing, data conversion and training. Business Process Review/Implementation with include costs associated with workshops in Douglas County and the development of a Business Process Review Recommendation Report. The costs for the workshops include travel expenses and the consultants'time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • H. Other Costs Description Computation Cost City of Omaha Grant Administration $6,250/year x 4 years $25,000 • Total Other Costs: $25,000 The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds,provide progress reports, monitor grant expenditures,and initiate and maintain grant contracts. The.City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records;preparation of all warrants,pre-audit of all purchase orders, invoices,payroll, and disbursements,accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts,distinct from other sources of revenue.All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the"A-133 Single Audit Act, as amended, June 1996." I. Indirect Costs Description Computation Cost N/A • • June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 8 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ion Report. The costs for the workshops include travel expenses and the consultants'time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • FY 2010 JAG Budget Summary Budget Category City of Omaha Douglas County Total A.Personnel $141,660 - $141,660 B.Fringe Benefits - - - C.Travel $13,084 - $13,084 D.Equipment $203,756 $28,001 $231,757 E. Supplies $3,000 - $3,000 F. Construction - - - G. Contracts - $213,000 $213,000 H.Other $25,000 - $25,000 I.Indirect - - - TOTAL: $386,500 $241,001 $627,501 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 9 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 2 such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc • AGREEMENT This Agreement is made and entered into this day of , 2010 by and between the City of Omaha, a municipal corporation (herein referred to as "the City") and the Douglas County Board of Commissioners, for the Douglas County Department of Corrections, 710 S. 17th Street, Omaha Nebraska 68102 (hereinafter referred to as "Contractor"). WHEREAS, the City of Omaha has received funds from the Department of Justice, Office of Justice Programs, Bureau of.Justice Assistance, 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114; and, WHEREAS, the City has agreed to administer the 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114 (hereinafter referred to as "Grant Award"); and, WHEREAS, the City wishes to contract with the Contractor as described below, to obtain the Contractor's services in the implementation of the Grant Award. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following, along with all other obligations expressed or implied in this Agreement: A. The Contractor shall provide the following services and be responsible to provide project requirements as stated more fully in the Grant Award, Special Conditions, Program Narrative, Detailed Budget and as outlined below: The Contractor will develop and implement the Department of Corrections e-learning trainingcapabilities, improving the effectiveness of the Department of Corrections p p g training unit to train corrections staff at a pace and in a manner that they are most comfortable. Douglas County Corrections e-learning Crimcast LMS,Annual License $51.485/student x 300 students $15,445 • Crimcast Server,Hardware Installation $4,900 $4,900 Annual hardware maintenance $3,000 $3,000 LMS Basic GUI Setup $4,655 $4,655 Total: $28,000 B. The Contractor will comply with all of the guidelines and requirements of the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance which are applicable to this Project specifically and is fully set forth herein. ies. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • C. The Contractor shall comply with all reporting, data collection and evaluation requirements, as prescribed by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, and Grant Award and submit all reporting, data collection and evaluation to the City on a quarterly basis as required for the life of the award and during the term of this Agreement. The Grant Award period is October 1, 2009 to September 30, 2013. D. The Contractor will be responsible for all aspects of the project including day-to- day management, bidding, purchasing, installation and implementation. The identity of the chief executive of the Contractor and any changes thereof shall be provided to the City. E. The Contractor shall allow the City to have access to the Contractor's records and program site for the purpose of financial and/or program audits, as may be required in the sole discretion of the City or its authorized designee. The contractor shall retain all grant documents for a minimum of three years following the completion of this agreement. F. The Contractor will implement and enforce, as to its employees, drug-free workplace policy substantiality similar to the City of Omaha's policy which is on file with the Human Resources Department. II. COMPENSATION The City shall compensate the Contractor in an amount not to exceed, under any circumstances, $28,000.00 ("Maximum Compensation"). The City shall advance $14,000.00 to the Contractor contemporaneous with the execution of this Agreement. Following the execution of this Agreement and during the term of this Agreement only the City will disburse the remaining Compensation to the Contractor upon request for costs contemplated and reimbursable under the project provided that such requests must be submitted by September 30, 2013. All receipts shall be maintained and made available as requested for auditable evidence by the Contractor. All requests for reimbursement shall be submitted to the City of Omaha, Mayor's Office, Gail Braun, Grant Administrator, 1819 Farnam Street, Suite 300, Omaha, Nebraska 68183. Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall be the property of the Contractor. In the event that the Contractor breaches any provision of this Agreement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - s comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • III. TERM This Agreement shall become effective on the date of execution and shall terminate on September 30, 2013. Permissible expenditures under this grant incurred after October 1, 2009 will be paid as if they occurred after the effective date. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. • IV. INDEMNITY To the extent allowed by law, the Contractor covenants and agrees to indemnify and hold harmless the City of Omaha,their officers, agents and employees, their successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature asserted by Contractor or by anyone else, for personal injury or death, or property damage in any way arising out of or resulting from the acts of the Contractor's employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in defending against any claims made against the City of Omaha provided, however,that the Contractor shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the City, its agents or employees. The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly, contingently or otherwise, affects or might affect the other parties. V. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - s costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability,political or religious opinions, affiliations or national origin. VII. CAPTIONS Captions used in this contract are for convenience and are not used in the construction of this contract. VIII. APPLICABLE LAW Parties to this contract shall conform to all existing and applicable city ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this contract. IX. CONFLICT OF INTEREST A. No elected official nor any officer or employee of the City shall, during their tenure and one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or the Contractor. B. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance required to be performed under this Agreement; it further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. X. WARRANTY AS TO COMMISSIONS Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - UNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - s costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • XI. MERGER This Agreement shall not be merged into any other oral or written contract, lease or deed of any type. This is the complete and full agreement of the parties. XII. MODIFICATION This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. XIII. ASSIGNMENT Neither party may assign its rights under this Agreement without the express prior written consent of the other party. XIV. CONTRACT DOCUMENTS Contractor is responsible for review of and compliance with each of the terms of this Agreement. The parties agree that this Agreement shall include, as if fully set forth herein,the Grant Award, Special Conditions, Program Narrative and Detailed Budget which are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: • • • - 5 - oyed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - UNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - s costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • (a) CITY OF OMAHA Jim Suttle, Mayor Office of the Mayor 1819 Farnam Street, Suite 300 Omaha,Nebraska 68183 Contact: Gail Braun, Grant Administrator Phone: (402) 444-5286 (b) CONTRACTOR Douglas County Board of Commissioners Commissioner Mary Ann Borgeson, Chair 1819 Farnam Street, LC 2 Omaha,Nebraska 68183 Contact: Catherine Hall, Criminal Justice Grant Officer Phone: (402) 444-7400 EXECUTED this /i7 day of ,b 44!'"' , 2010. CITY OF OMAHA,NEBRASKA DOUGLAS COUNTY BOARD OF COMMISSIONERS Oir J7/OD 10-Lb VD ef'Suttle,'ayor Date Mary nn Borgeso , air Date ATTEST: p DOUGLAS COUNTY DEPARTMENT OF CORRECTIONS _ ��- 4 d o /6 7 70 Buster Brown, City Clerk, Date J f Newton, Director Date APPROVED AS TO FORM: ( Cl/vIA/( /6-/ 6 Depitty ity Attorney Date - 6 - Narrative and Detailed Budget which are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: • • • - 5 - oyed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - UNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - s costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • -> Department of Justice • :Ye,,. , ' Office of Justice Programs ° sg ;;S %::' -,' Bureau of Justice Assistance Grant PAGE I OF 5 . I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2010-DJ-BX-I 114 City of Omaha 505 South 15th Street 5.PROJECT PERIOD:FROM 10/01/2009 TO 09/30/2013 Omaha,NE 68102 BUDGET PERIOD:FROM 10/01/2009 TO 09/30/2013 6.AWARD DATE 09/01/2010 ' 7.ACTION IA.GRANTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial 240316768 00 9.PREVIOUS AWARD AMOUNT $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $627,500 FY 2010 Justice Assistance Grant Program I I.TOTAL AWARD $627,500 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY.FOR GRANT This project is supported under FY 10(BJA-JAG)42 USC 3750,et seq. • 15.METHOD OF PAYMENT . GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H.Burch II Jim Suttle Acting Director Mayor • 17.SIGNATURE OF APPROVING OFFICIAL 19.SIG URE OF AUTH RIZED R CIPIENT OFFICIAL I 9A.DATE u1 -.--.1%.,= NM AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. JDIUGT2638 . FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 627500 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV.4-88) ment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - s costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • • T;,,. _., Department of Justice • Office of Justice Programs AWARD CONTINUATION • ° 66�=I- Bureau of Justice Assistance SHEET PAGE 2 OF 5 Grant PROJECT NUMBER 2010-DJ-BX-1114 AWARD DATE 09/0I/2010 SPECIAL CONDITIONS • 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a 1 violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OJP Financial Guide,Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the OIG by- mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania:Avenue,N.W. Room 4706 Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cr 28 C.F.R.parts 66,70. OJP FORM 4000/2(REV.4-88) riminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module,and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) . e protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. GJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • r'"'•• Department of Justice Office of Justice Programs AWARD CONTINUATION TN PAGE 3 OF 5 Bureau of Justice Assistance SHEET °ff Grant PROJECT NUMBER 2010•DJ-BX-1114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 8. To support public safety and justice information sharing,OJP requires the grantee to use the'National Information Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.gov/implementationguide.php. 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some circumstances,consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. • II. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must conform to the grant program requirements as stated in BJA program guidance. 12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For list of State Information Technology Points of Contact,go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046. 14. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 5 • ,. off Grant PROJECT NUMBER 2010-DJ-BX-1 1 14 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and • e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 17. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • �,. Department of Justice 5r y,;. Office of Justice Programs AWARD CONTINUATION ", 7? 'I Bureau of Justice Assistance SHEET PAGE 5 OF 5 `�a /� � rf Grant PROJECT NUMBER 2010-DJ-BX-1 114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA),P.L. 103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 20. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. 21. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded with these funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,will complete required online(intemet-based)task force training.The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award,or once every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). 22. Recipient may not expend,ordrawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN)informing the recipient of the approval. 23. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant FY2010- FY2014 Overview of the FY 2010 Justice Assistance Grant is taken from the Request for Proposal The Edward Byrne Memorial Justice Assistance Grant(JAG)Program is the primary provider of federal criminal justice funding to state and local jurisdictions, per 42 U.S.C. 3751(a). The deadline for the FY 2010 Justice Assistance Grant is June 30, 2010. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems,processes, and procedures. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training,personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice-related research and evaluation activities that will improve or enhance: • Law enforcement programs. • Prosecution and court programs. • • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Application Reviews The eligible unit of local government applying for a JAG award must make the grant application available for review to the governing body and the public for comment. The FY 2010 Justice Assistance Grant will be reviewed by the City Council for a minimum of 30 days, starting on May 28, 2010. There will be a formal opportunity for public comment during the second reading of the ordinance on June 15, 2010 as well as throughout the thirty day period. Non-Supplanting Federal funds must be used to supplement existing state and local funds for program activities and must not replace those funds that have been appropriated for the same purpose. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Disparate Certification A disparate allocation occurs when a city or municipality is scheduled to receive one-and-one- half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crime. Multiple disparate allocations occur when multiple cities or municipalities are collectively eligible to receive four times (400 percent)more than the county. The City of Omaha and Douglas County are eligible for disparate certification. The City of Omaha and Douglas County have agreed upon the following re-allocation of the FY2010 JAG funds. State Jurisdiction Name Government Eligible Eligible Joint Type Individual Allocation Allocation NE DOUGLAS COUNTY County $35,095 NE CITY OF OMAHA Municipal $592,406 $627,501 Omaha $592,406 Douglas County $35,095 $627,501 Joint Application Award Amount Funding based on the following conditions: 3.98%Admin is off the total allocation amount x $627,501 = $25,000 Balance of funds are divided 60/40 $627,501 -$25,000 = $602,501 dollars available for program funding Omaha 60% $ 361,500 Douglas County 40% $ 241,001 $602,501 The Memorandum of Understanding between the City of Omaha, Nebraska and County of Douglas,Nebraska was approved by the Douglas County Board of Commissioners on May 18, 2010, and by the City Council of the City of Omaha on June 22, 2010. Attached is the Memorandum of Understanding for review(attachment 5). The City of Omaha is the applicant and fiscal agent for the joint funds in the award amount of$627,501 as indicated in the Memorandum of Understanding(MOU). Please email any comments regarding the FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation, Omaha/Douglas County Justice Assistance Grant to the following people by end of business day Monday June 28, 2010. Gail Braun, Grant Administrator gbraun@ci.omaha.ne.us Alec Goryriski, Assist. Grant Administrator alec.gorynski@ci.omaha.ne.us Catherine Hall, Douglas County Grant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant FY 2010- FY 2014 Program Narrative—Attachment 1 City of Omaha Omaha Police Department Purpose Area: Law Enforcement Programs ($146,960) As part of its community policing effort, the Omaha Police Department (OPD)engages in evidence-based and data-driven overtime operations that maximize resources by targeting emerging and chronic neighborhood crime problems. When used strategically, these operations suppress already existing crime and help prevent future crimes. Recently, OPD has teamed with the Nebraska State Patrol in its focused policing efforts, using computer data to concentrate patrols on crime "hot spots" where gun violence and other illegal gang activities are most prevalent. During the first quarter of 2010, these patrols led to 1,378 traffic tickets or warnings, clearance of 28 outstanding criminal arrest warrants, three arrests for carrying concealed handguns, one arrest of a felon carrying a gun, and confiscation of two stolen guns. There continues to be a need for overtime operations as crime and violence in Omaha, especially in the northeastern quadrant part of the city, continues to rise. OPD overtime dollars will fund targeted patrol operations with the goal of maintaining public safety while reducing violent crime, drug abuse, and illegal gang activities. These operations complement and promote OPD's community safety outreach programs, and include: Intensive Patrol, Selective Enforcement,Violent Offender Locates, Warrant Sweeps, Special Targeting for Known Offenders, and Traffic Enforcement. Omaha Police Department's (OPD) Air Support Unit provides aerial assistance to ground patrol and specialized units. Air Support utilizes helicopters to provide rapid response, tactical insight, and airborne assessment of incidents. OPD helicopters act as force multipliers in June 30,2010 City of Omaha,Nebraska Page 3 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 rant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha's approximately 120 square mile urban and suburban environment, which enhances officer and public safety, and reduces the incidence and public fear of crime. Helicopters assist officers with apprehension of suspects, and are the safest means to conduct high-risk traffic pursuits and leverage security of high-risk infrastructure during events that create enhanced homeland security threats. Air Support is a highly effective tool in surveillance of narcotics suspects and searches for missing children and vulnerable adults, and allows redeployment of ground officers to other priority calls. Air Support assists agencies in numerous area counties, including Douglas, Washington, Sarpy, Cass, Hall, and Dodge Counties in Nebraska, and Pottawattamie, Mills, Harrison and Shelby counties in Iowa. Piloting police helicopters requires highly-skilled and trained individuals with Commercial Flight Instructor training and Commercial Pilot Certification. The Omaha Police Department will utilize grant funds to send two (2) flight officers to training, which will result in Commercial Pilot Certification. Total Law Enforcement Programs: $146,960 Omaha Police Department Purpose Area: Crime Prevention and Education Programs ($18,764) The Omaha Police Department's Community Resource Center(CRC) acts as a liaison between the Department and Neighborhood Watch Groups,Neighborhood Associations, grassroots community groups, and individuals within the community who want help with crime prevention efforts. The CRC helps neighborhoods develop and promote a better and safer quality of life by utilizing numerous crime prevention resources and programs. The CRC provides presentations to community groups regarding crime prevention and neighborhood safety issues and supplies a variety of printed materials to supplement their efforts. The School Resource Officer(SRO)program also falls under the command of the CRC. Since 1995, SROs have June 30,2010 City of Omaha,Nebraska Page 4 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 #2010-DJ-BX-1114 Program Narrative-Attachment 1 rant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • worked in conjunction with local school districts to enhance the relationship between police officers and students,parents and school staff members, and to promote overall positive citizenship. The School Resource Officer(SRO)program also encompasses Omaha's Truancy Abatement Officers and Gang Resistance Education and Training(GREAT)program. Grant funds will provide needed equipment and training to officers assigned to these programs and other crime prevention programs that will help them effectively work toward crime prevention in local schools and the Omaha community. The OPD Training Unit consists of thirteen(13) sworn officers and three (3) civilian employees working in a state-of-the-art, dedicated, Omaha Police Department-owned training facility. The training facility features two indoor shooting ranges, a large driving track, and a main building with offices, classrooms; a defensive tactics mat room, a Fire Arms Training System (FATS) simulator room, and other key facilities. The Training Unit uses this facility to conduct recruit classes for new police officers, in-service training for OPD employees, continuing education courses for employees of the OPD and surrounding agencies, qualification courses for retired law enforcement officers, and Citizen's Academy courses. Grant funds will be used to obtain equipment necessary for the Training Unit to meet training requirements for Omaha Police Department personnel, as well as to meet training obligations involving other agencies and area programs. Equipment Purchases will include a reactionary driving light • system, high definition video cameras, a portable public announcement (PA) system,protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. Total Crime Prevention and Education Programs: $18,764 • June 30,2010 City of Omaha, Nebraska Page 5 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 #2010-DJ-BX-1114 Program Narrative-Attachment 1 rant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha Police Department Purpose Area: Planning, Evaluation, and Technology Improvement Programs ($195,776) With more than 1,000 authorized sworn and non-sworn employees in four bureaus, workforce management is among the most challenging activities confronting the Omaha Police Department(OPD) administrative staff. Not only must minimum and constant staffing levels be maintained to support the citizens of Omaha, but OPD's employees and staff positions must meet specific qualifications. The complexity is magnified by the need for round-the-clock coverage and vehicle requirements for multiple and varied shift schedules across all units and precincts. Incorporating bargaining agreements, OPD policies, and City of Omaha Human Resources constraints also lend to the complexity. To ease the administrative burden and more efficiently manage its workforce, OPD will utilize grant funds to implement TeleStaff technology. TeleStaff will be used to manage duty rosters, automate vacancy filling, improve overtime management, strategically deploy resources in emergencies, send and receive work communications, share information with third party solutions,produce management reports, and ensure equitable and consistent adherence to governing policies. Due to the constant possibility of a criminal or terrorist attack, security at the Omaha Police Department(OPD) Central Headquarters is essential. OPD recently upgraded security at controlled entry points by installing proximity card readers to restrict access to unauthorized personnel. This system tracks the time, location, and party responsible for each access. The system also allows for differing levels of clearance within OPD Central Headquarters, each individual possessing varying access of entry. The main lobby door allows free public access to the front desk area, while other entry points are completely off limits to all but authorized • personnel. Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 f 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • cameras for recording and monitoring activities in and around the building. Currently, OPD utilizes sixteen analog cameras that have intermittent problems,or do not function at all. These cameras record information, but the quality is poor and storage is limited to 90 days. Grant funds will allow OPD to upgrade to a digital surveillance system that will more effectively monitor the grounds from a central surveillance point, allow multiple cameras to be accessed at once, and increase data storage capacity. Total Planning, Evaluation, and Technology Improvement Programs: $195,776 City of Omaha Grant Administration ($25,000) The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds, provide progress reports, monitor grant expenditures, and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records,preparation of all warrants, pre-audit of all purchase orders, invoices, payroll, and disbursements, accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts, distinct from other sources of revenue. All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the "A-133 Single Audit Act, as amended, June 1996." Total Grant Administration: $25,000 Total City of Omaha: $386,500 June 30,2010 City of Omaha,Nebraska Page 7 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 nt desk area, while other entry points are completely off limits to all but authorized • personnel. Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 f 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Prosecution and Court Programs Douglas County Attorney's Office ($63,000) The Douglas County Attorney's Office actively prosecutes criminals to the fullest extent of the law. To effectively respond to the volume and complexity of cases, including an increase in those related to gang shootings,the Douglas County Attorney's Office must have the capability to provide judges and juries with the evidence in a comprehensive and clear manner. The Douglas County Attorney's Office is currently in the process of implementing a case management system that provides access to data and information among the Douglas County Justice System. To manage information and data sharing, and prepare evidence and data for use in litigation,the Douglas County Attorney's Office requires a full time dedicated staff. A Litigation Support Manager would be responsible for providing technical and analytical assistance in two specialty areas which support the information management needs of the Douglas County Attorney's office: the case management system and the litigation support operations. The Douglas County Attorney's Office will use funding to hire a Litigation Support Manager to plan, create and coordinate litigation support services (including trial preparation and presentation)in response to attorney needs; install, configure and maintain litigation support equipment; develop standards and procedures for applications; and analyze, define and create • case database and litigation support specifications. The position will be funded for one year with sustainment of the position through future grant funds. Total Prosecution and Court Programs: $63,000 June 30,2010 City of Omaha,Nebraska Page 8 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 o all but authorized • personnel. Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 f 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • Douglas County Purpose Area: Planning, Evaluation and Technology Improvement Program Douglas County Juvenile Court($77,000) The Douglas County Juvenile Court is comprised of five judges who handle over 2,600 cases annually and serves the largest county in Nebraska. The Juvenile Court seeks project management and business process review to assist in the transition from its current electronic case management system to the state judicial branch system (JUSTICE)used by a majority of courts in the State of Nebraska. JUSTICE project management includes development of a case management system tailored to the unique needs of the Douglas County Juvenile Court, working with the Juvenile Court to develop an implementation plan, conversion of all data and case files to electronic format, installation of JUSTICE case management system, and to plan the re- engineering of court operations in conjunction with the implementation in 2011. Grant funds will be utilized to contract with a consultant to act as a project manager for the Juvenile Court's conversion from CJIS to JUSTICE and to plan the re-engineering of court operations in conjunction with final implementation in 2011. Douglas County District Court of Nebraska,Fourth Judicial District($30,000) The Douglas County District Court is made up of sixteen judges and two Judicial Referees who handle over 16,000 cases and a population of approximately 500,000. The Court is currently migrating to the state judicial branch system software (JUSTICE) and is need of a graphical user interface to the JUSTICE scheduling system. The scheduling system as it presently exists is cumbersome and in need of upgrading so staff can utilize the scheduling module. The scheduling model will allow court personnel to better management the large caseload that is distributed among the sixteen judges. Grant funds will be utilized to contract with a consultant who can provide licensing, programming development, and implementation of June 30,2010 City of Omaha,Nebraska Page 9 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Y2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 f 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • a graphical user interface, compatible with the needs of the Douglas County District Court of Nebraska, Fourth Judicial District. Douglas County Juvenile Assessment Center($15,000) The Juvenile Assessment Center(JAC) is the central agency in Douglas County charged with performing assessment services for youth who have committed a status offense or have had police contact in Douglas County. The JAC provides a setting in which the corresponding activities of the primary youth serving agencies (Law Enforcement, Probation, County Attorney's Office) may be integrated. The JAC was designed using the Office of Juvenile Justice and Delinquency Prevention Community Assessment Center Program Model. The JAC is a triage center, suggesting the most effective and efficient services available. Youth are referred to the JAC by the Juvenile Prosecutor if they are a viable candidate for diversion services. A JAC Specialist schedules an appointment with the youth and gathers the necessary information to assess the youth. All data collected is confidential and cannot be used against the youth in court. The JAC Specialists conduct interviews and assessments then develops a case plan according to the unique needs of the youth and provides referrals for services. The Specialist continuously monitors the progress of the youth and forwards completion or failure of case plans to the Juvenile Prosecutor who will either dismiss charges or file court proceedings. In addition to assessment and diversion, the JAC plays an integral role regarding juvenile services and communication in the Omaha Metro/Douglas County area and actively utilizes the opportunity as a unique agency to provide links between the systems and service providing public and private agencies. Here, the JAC provides important information and data to other agencies in order to data driven decisions in the development of programs and the provision on services to juveniles in Douglas County. The JAC currently utilizes a case management system that tracks accurate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • will be utilized to enhance the JAC Case Management System to allow for reports to be shared with the community and to assist in the development of a county-wide comprehensive plan for juveniles. Douglas County Clerk of the District Court($5,000) The Douglas County Clerk of the District Court is the official record keeper for the District Court Nebraska, Fourth Judicial District, and the Douglas County Juvenile Court of the Fourth Judicial District. As the official record keeper, the Clerk's main function is to provide records to court officials, the public and interested parties, while protecting the integrity of the official court record. The Clerk's office currently must manually track the location of each file and seeks funding to upgrade the file tracking capability. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to track files and follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County Adult Probation ($3,000) The Douglas County Adult Probation Office is responsible for the community supervision of over 7000 adult probationers. The probation office has three satellite locations in the City of Omaha. Each location serves as a reporting center for probationers who are convicted of felony and misdemeanor crimes, including but not limited to crimes of domestic violence, sex offenses, offenders engaged in violent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • particular location has experienced persistent vandalism of personal and state cars and gang graffiti sprayed on the buildings, among a number of other criminal acts. Cameras and posted signs will serve as a deterrent to that activity. To ensure employee safety and security and to protect sensitive information,records and equipment,the Adult Probation Office seeks funding . to purchase digital security cameras and recording equipment for one satellite location. Total Technology Improvement Program: $130,000 • June 30,2010 City of Omaha,Nebraska Page 12 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Budget Narrative-Attachment 2 2 such provisions will be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc Douglas County Purpose Area: Law Enforcement Programs • Sheriff s Office($20,000) • The Douglas County Sheriffs Office (DCSO) is responsible for providing security for the City/County Government Building and the Hall of Justice. Building security includes controlling entry and exit points, maintaining control within and around the perimeter of the facilities, and responding to emergency situations. The DCSO is constantly evaluating effective counterterrorism programs that will prevent violent attacks against the government by both . domestic and international extremist organizations. Employees of both the Civic Center and the Hall of Justice have experienced an increase in protests by recalcitrant individuals. Whether these protestors are mentally unstable, upset over a government issue, or, as in recent occurrences,members of a militant anti-government group, the threat of violence is real and present. To further its desire to provide a safe environment for those who work at or visit the Hall of Justice and Civic Center,the DCSO is requesting funding for safety enhancement equipment to be installed at each entrance screening station. The new cameras will be monitored by deputies assigned to the County and District Court Security Divisions. Surveillance upgrades will assist the DCSO with ensuring that the current system is updated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Corrections and Community Corrections Programs Douglas County Corrections ($28,000) The Douglas County Department of Corrections (DCDC) has been accredited by the American Correctional Association since August 2008. In accordance with accreditation standards, DCDC custody staff receives 40 hours of in-service training annually. In an effort to more effectively and efficiently offer training to staff, DCDC intends to transition some curriculum from a pedagogical delivery of information to a self-paced, on-line methodology. This e-learning approach to facilitating instruction reduces the amount of time.staff are required to sit in a classroom and enhances the Department of Corrections' ability to more easily amend lesson plans. Douglas County Department of Corrections is requesting$28,000 to begin development of the Training Unit's e-learning capabilities. Funding will support development, licensing and start up costs for the new e-learning system. Total Corrections and Community Corrections Programs: $28,000 Total Douglas County: $241,000 Total City of Omaha and Douglas County JAG Allocation: $627,501 • June 30,2010 City of Omaha,Nebraska Page 14 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Project/Budget Period: Budget Narrative—Attachment 2 A.Personnel Name/Position Computation Cost City of Omaha Omaha Police Department Overtime $42/hr x 3,372.86 overtime hours $141,660 TOTAL: $141,660 Budget Narrative: City of Omaha The City of Omaha is requesting$141,660 in overtime funds for police officers. Overtime enforcement operations will complement and promote community safety outreach programs to maintain public safety and reduce violent crime. Special enforcement operations are evidence-based and data-driven and include Intensive Patrol, Selective Enforcement, Violent Offender Locates, Warrant Sweeps, Special Targeting for known Sex Offenders, and Traffic Enforcement. B. Fringe Benefits Name/Position Computation Cost N/A C. Travel Purpose of Travel Item Computation Cost City of Omaha Air Support Training: • Tuition $3,500 x 1 Officer $3,500 Airfare $450/ticket x 1 Officer $450 Lodging $135 x 5 nights x 1 Officer $675 Meals $71/day x 1 Officer x 4 days $284 First/Last Day $53.25/day x 1 Officer x 2 days $107 Car Rental $47.33/day x 6 days $284 Subtotal: $5,300 National Crime Prevention Council Annual Conference: Tuition $800 x 2 Officers $1,600 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 2 Officers x 5 nights $1,190 Meals $61 per day x 2 Officers x 4 days $488 First/Last Days $45.75 per day x 2 Officers x 2 days $183 Incidentals $35/person x 2 Officers $70 Subtotal: $4,131 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 1 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 nile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • National Association of School Resource Officers(NASRO)Conference: Tuition $500 tuition x 2 Officers $1,000 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 5 nights x 2 Officers $1,190 Meals $61 per day x 5 days x 2 Officers $610 First/Last Days $45.75 per day x 2 days x 2 Officers $183 Incidentals(shuttle) $35 round trip x 2 Officers $70 Subtotal: $3,653 TOTAL: $13,084 Budget Narrative: City of Omaha The City of Omaha is requesting$5,300 for Omaha Police Department(OPD)Air Support Training. One Omaha Police Department(OPD)Air Support Unit officer will obtain a license from California Aviation Services in Riverside,California. Funds will allow the officer to obtain a Commercial Flight Instructor's License. The City of Omaha is requesting$4,131 for two OPD officers to attend the National Crime Prevention Council annual conference.Attendance will allow officers assigned to Community Resource Center programs such as Business Watch and Neighborhood Watch to acquire information necessary to plan and conduct well-organized and safe community events and programs. The City of Omaha is requesting$3,653 for two OPD officers to attend the National Association of School Resource Officers(NASRO)conference.Attendance will provide cutting edge training for School Resource Officers, and afford an opportunity for officers to see how other jurisdictions,cities, and school districts combat problems experienced by youth. The City of Omaha's Travel Policies will be utilized. The City of Omaha Travel Policies uses the Federal GSA per diem guidelines. • June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 2 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ka Page 1 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 nile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 propriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • D. Equipment Item Computation Cost City of Omaha TeleStaff Police Scheduling Technology: Enterprise Software License $140/employee x 1,000 $140,000 Implementation Services $37/employee x 1,000 $37,000 Phase 2 Implementation Services $5/employee x 1,000 $5,000 Sybase Concurrent Connections $125/connection x 48 $6,000 12-Port Telephony Hardware $3,000 x 1 unit $3,000 12-Port Telephony License $2,100 x 1 unit $2,100 Gateway Manager Interface Manager $5,000 x 1 unit $5,000 Multi-Agency&Early Signing Discounts $198,100 x 17.43%discount (-$34,524) SubTotal: $163,576 Security Camera System: Digital Security Cameras $1,200/camera x 16 $19,200 Flat Screen Monitor $5,000 x 1 unit $5,000 Labor and Materials $25/hr x 80 hrs+$6,000 materials $8,000 SubTotal: $32,200 Training Unit Equipment Purchases: Reactionary Driving Light System $2,675 x 1 system $2,675 Flip Video Ultra HD Video Cameras $166.66/camera x 3 $500 Portable Public Announcement(PA) System $1,200 x 1 system $1,200 Airsoft Protective Training Masks $25/mask x 30 $750 Airsoft Electric Training Rifles $84.62/rifle x 13 $1,100 Motion Master Grappling Dummies $250/dummie x 2 $500 Polycom Teleconferencing Phone $255 x 1 phone $255 SubTotal: $6,980 Community Resource Center Purchases: Multi-Media Projector $1,000 x 1 projector $1,000 SubTotal: $1,000 City of Omaha Total: $203,756 Douglas County Douglas County Sheriff's Office: Dell 510 Power Edge Server $6,020/unit x 1 unit $6,020 7 TB raw storage,4 gig RAM Maintenance Contract for Dell Server $441/unit x 1 unit $441 Pelco mini dome cameras $335/unit x 6 units $2,010 Eight Channel camera power supply $90/unit x I unit $90 Louroe Microphone Base Stations $390/unit x 2 units $780 Louroe VerifactC Microphones $135/unit x 5 units $675 Video Balan $20/unit x 12 units $240 Cable,Conduit, Fittings $2,250/unit x 1 unit $2,250 Dell Optiplex 780 Minitower PSU $1,500/unit x 3 units $4,500 Summit X250e Stacking Ports $1,500/unit x 1 unit $1,500 Installation for all equipment $1,494/unit x 1 unit $1,494 • Subtotal: $20,000 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 3 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)-Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) ance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Clerk of the District Court: Opus Professional RMS, Server License $2,753/unit x 1 unit $2,735 Opus Professional RMS, $1,970/unit x 1 unit $1,970 Server Maintenance User License Honeywell USB bar code scan $295/unit x 1 unit $295 Subtotal: $5,000 Adult Probation: DVR-4 Channel $815.67/unit x 1 unit $815.67 250 GB hard drive,DVD burner Outdoor camera $389.14/unit x 1 unit $389.14 High-resolution vandal resistant day/night tinted dome Indoor camera $370.35/unit x 1 unit $370.35 High-resolution vandal resistant dome Outdoor pendant wall mount $79.95/unit x 1 unit $79.95 Power supply $83.39/unit x 1 unit $83.39 Installation $1037.54/unit x 1 unit $1,037.54 Wire, mounting focusing camera, programming DVR 19"monitor $224.96/unit x 1 unit $224.96 Subtotal: $3,001 Total Douglas County: $28,001 Total Equipment: $231,757 Budget Narrative: City of Omaha The City of Omaha is requesting$163,576 for TeleStaff Police Scheduling Technology. The Omaha, • Police Department(OPD)will utilize TeleStaff technology to manage duty rosters,automate vacancy filling, improve overtime management, conduct emergency staffing, send and receive work communications,share information with third party solutions,produce management reports,and ensure equitable and consistent adherence to governing policies. Funds will provide the software, implementation, web access,and hardware to implement the system. The vendor is providing a 17.4% discount for the total cost of the system. The City of Omaha is requesting$32,200 for a security system upgrade at OPD Central Headquarters.A complete digital security camera system will be installed at OPD Headquarters to replace the current analog system that is outdated and functions minimally. Clarity, recording,and monitoring capabilities will be improved. The sixteen digital security cameras will transmit to a central monitor that can view one or a combination of cameras simultaneously. The system will complement OPD's recent controlled access upgrades,thereby providing a comprehensive building security system. The City of Omaha requests$6,980 for OPD Training Unit equipment purchases.Purchases will include a reactionary driving light system, high definition(HD)video cameras,a portable public announcement (PA)system, protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles.These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 arned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • during tactical force-on-force training exercises. Electric training rifles resemble actual rifles in appearance and feel.These rifles will ensure realistic tactical force-on-force training for OPD personnel. Grappling dummies will be used for defensive tactics training for both recruits and current OPD personnel during in-service trainings. The teleconferencing phone will allow OPD Training Unit personnel, who are housed at a separate Public Safety Training Center,to teleconference with others,both within and outside the Department. Douglas County Douglas County is requesting$20,000 for security equipment for the Douglas County Sheriffs Office. The Sheriff's Office provides security at all Civic Buildings in Omaha. Equipment purchases include surveillance,audio and related equipment to increase security in and around the Hall of Justice and the City-County building, including courtrooms and offices. Douglas County is requesting$5,000 to update to the electronic tracking system for the Clerk of the District Court's files. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County is requesting$3,000 for a security system for an Adult Probation office location to include camera, vandal resistant dome, mounting,power supply,digital video recorder, and LCD monitor. The funds will cover the one time purchase and installation of security equipment. E. Supplies Supply Items Computation Cost City of Omaha CRC Supplies/Youth Incentives $62.50/month x 48 months $3,000 TOTAL: $3,000 Budget narrative: City of Omaha The City of Omaha is requesting$3,000 for Community Resource Center(CRC)Supplies. The CRC is the outreach component of the Omaha Police Department and provides Community Policing resources to the public. Office supplies and printed materials will be used to administer public events and provide printed educational handouts to citizens. F. Construction Item Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 tem, protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles.These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 arned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • G. Consultants/Contracts Item Computation Cost Douglas County Douglas County Attorney's Office Litigation Support Manager; Salary&Benefits $63,000/year x 1 year $63,000 Subtotal: $63,000 Douglas County Juvenile Court: Project Management—JUSTICE Implementation Off Site Work $45/hour x 270 hours $12,150 Juvenile Court Site Visits $2,012/staff x 3 staff x 3 site visits $18,108 (travel and consultant time) Project Management—Business Process Review/Implementation Business Process Workshops $3,500/staff x 4 staff x 2 workshops $28,000 (travel and consultant time) Business Process Review Report Preparation $45/hour x 416.49 hours $18,742 Subtotal: $77,000 District Court of Nebraska,Fourth Judicial District: LANSA RAMP instance license $30,000 $30,000 Subtotal: $30,000 Douglas County Department Corrections: Crimcast LMS,Annual License(300 Students) $51.485/student x 300 students $15,445 Crimcast Server,Hardware Installation, Setup $4,900 $4,900 Annual hardware maintenance $3,000 $3,000 LMS Basic GUI Setup $4,655 $4,655 Subtotal: $28,000 Douglas County Juvenile Assessment Center: Management Reports Complete Specialist Breakout Report $2,500/report module x 1 $2,500 Lag Time Specialist Report $2,000/report module x 1 $2,000 Completions by Specialist Report $2,000/report module x 1 $2,000 Service Provider Reports Referral Reports $3,000/report module x 1 $3,000 Completions Reports $1,200/report module x 1 $1,200 Demographic Reports Race Breakout Reports $1,400/report module x 1 $1,400 • Truancy Reports Youth in Program $900/report module x 1 $ 900 Recidivism Reports Total Numbers Breakout Report $2,000/report module x 1 $2,000 Subtotal: $15,000 Total Douglas County:$213,000 • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 6 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 utation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 tem, protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles.These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 arned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • Budget Narrative: Douglas County The Douglas County Attorney's Office is requesting$63,000 to hire a Litigation Support Manager for one year. A Litigation Support Manager will be hired at an annual rate of$63,000, including salary and benefits. This to exercise responsibility for providing technical and analytical assistance for the information management needs of the Douglas County Attorney's Office, including the case management system and the litigation support operations. The position will be sustained through future grants. Douglas County is requesting$77,000 for a consultant to act as a project manager for the Juvenile Court's conversion from the Criminal Justice Information System to the JUSTICE case management system and to plan the re-engineering of court operations in conjunction with the implementation in 2011.Project Management for the JUSTICE implementation will include both off-site preparation work and site visits to Omaha. The costs for the site visits to Douglas County include both consultant time and travel expenses. Offsite work includes reviewing project deliverables, developing implementation process, responding to issues as they arise,and follow-up. Site visits include project meetings, software testing, data conversion and training. Business Process Review/Implementation with include costs associated with workshops in Douglas County and the development of a Business Process Review Recommendation Report. The-costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska, Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • H. Other Costs Description Computation Cost City of Omaha Grant Administration $6,250/year x 4 years $25,000 Total Other Costs: $25,000 The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management,disburse grant funds,provide progress reports,monitor grant expenditures,and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records,preparation of all warrants, pre-audit of all purchase orders, invoices,payroll, and disbursements, accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts,distinct from other sources of revenue.All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the"A-133 Single Audit Act,as amended, June 1996." I. Indirect Costs Description Computation Cost N/A • June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 8 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 the development of a Business Process Review Recommendation Report. The-costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska, Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • FY 2010 JAG Budget Summary Budget Category City of Omaha Douglas County Total A.Personnel $141,660' - • $141,660 B.Fringe Benefits - - - C.Travel $13,084 - $13,084 D.Equipment $203,756 $28,001 $231,757 E. Supplies $3,000 - $3,000 F. Construction - - - G. Contracts - $213,000 $213,000 H.Other $25,000 - $25,000 I.Indirect - - - TOTAL: $386,500 $241,001 $627,501 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 9 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 • ill be binding upon each subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc AGREEMENT This Agreement is made and entered into this day of , 2010 by and between the City of Omaha, a municipal corporation (herein referred to as "the City") and the Douglas County Board of Commissioners, for the Douglas County Sheriff's Office, 3601 N 156th Street Street, Omaha,Nebraska 68116 (hereinafter referred to as "Contractor"). WHEREAS, the City of Omaha has received funds from the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114; and, WHEREAS, the City has agreed to administer the 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114 (hereinafter referred to as "Grant Award"); and, WHEREAS, the City wishes to contract with the Contractor as described below, to obtain the Contractor's services in the implementation of the Grant Award. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following, along with all other obligations expressed or implied in this Agreement: A. The Contractor shall provide the following services and be responsible to provide project requirements as stated more fully in the Grant Award, Special Conditions, Program Narrative, Detailed Budget and as outlined below: • The Contractor will purchase, install and maintain security equipment for use in and around the Douglas County Hall of Justice and the Omaha-Douglas Civic Center, including offices and courtrooms. Douglas County Sheriff's Office Security Equipment • Dell 510 Power Edge Server $6,020/unit x 1 unit $6,020 7 TB raw storage,4 gig RAM Maintenance Contract for Dell Server $441/unit x 1 unit $441 Pelco mini dome cameras $335/unit x 6 units $2,010 Eight Channel camera power supply $90/unit x I unit $90 Louroe Microphone Base Stations $390/unit x 2 units $780 Louroe VerifactC Microphones $135/unit x 5 units $675 Video Balan $20/unit x 12 units $240 Cable,Conduit,Fittings $2,250/unit x 1 unit $2,250 Dell Optiplex 780 Minitower PSU $1,500/unit x 3 units $4,500 Summit X250e Stacking Ports $1,500/unit x 1 unit $1,500 Installation for all equipment $1,494/unit x 1 unit $1,494 Total: $20,000 1 cts costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • B. The Contractor will comply with all of the guidelines and requirements of the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance which are applicable to this Project specifically and is fully set forth herein. C. The Contractor shall comply with all reporting, data collection and evaluation requirements, as prescribed by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, and Grant Award and submit all reporting, data collection and evaluation to the City on a quarterly basis as required for the life of the award and during the term of this Agreement. The Grant Award period is October 1, 2009 to September 30, 2013. D. The Contractor will be responsible for all aspects of the project including day-to- day management, bidding, purchasing, installation and implementation. The identity of the chief executive of the Contractor and any changes thereof shall be provided to the City. E. The Contractor shall allow the City to have access to the Contractor's records and program site for the purpose of financial and/or program audits, as may be required in the sole discretion of the City or its authorized designee. The contractor shall retain all grant documents for a minimum of three years following the completion of this agreement. F. The Contractor will implement and enforce, as to its employees, drug-free workplace policy substantiality similar to the City of Omaha's policy which is on file with the Human Resources Department. II. COMPENSATION The City shall compensate the Contractor in an amount not to exceed, under any circumstances, $20,000 ("Maximum Compensation"). The City shall advance $10,000.00 to the Contractor contemporaneous with the execution of this Agreement. Following the execution of this Agreement and during the term of this Agreement only the City will disburse the remaining Compensation to the Contractor upon request for costs contemplated and reimbursable under the project provided that such requests must be submitted by September 30, 2013. All receipts shall be maintained and made available as requested for auditable evidence by the Contractor. All requests for reimbursement shall be submitted to the City of Omaha, Mayor's Office, Gail Braun, Grant Administrator, 1819 Farnam Street, Suite 300, Omaha,Nebraska 68183. Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall be the property of the Contractor. In the event that the Contractor breaches any provision of this Agreement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - r develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • III. TERM This Agreement shall become effective on the date of execution and shall terminate on September 30, 2013. Permissible expenditures under this grant incurred after October 1, 2009 will be paid as if they occurred after the effective date. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. IV. INDEMNITY To the extent allowed by law, the Contractor covenants and agrees to indemnify and hold harmless the City of Omaha, their officers, agents and employees, their successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature asserted by Contractor or by anyone else, for personal injury or death, or property damage in any way arising out of or resulting from the acts of the Contractor's employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in defending against any claims made against the City of Omaha provided, however, that the Contractor shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the City, its agents or employees. The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly, contingently or otherwise, affects or might affect the other parties. V. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. _ 3 _ ement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - r develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability, political or religious opinions, affiliations or national origin. VII. CAPTIONS Captions used in this contract are for convenience and are not used in the construction of this contract. VIII. APPLICABLE LAW Parties to this contract shall conform to all existing and applicable city ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this contract. IX. CONFLICT OF INTEREST A. No elected official nor any officer or employee of the City shall, during their tenure and one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or the Contractor. B. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance required to be performed under this Agreement; it further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. X. WARRANTY AS TO COMMISSIONS Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any. agreement for commission, percentage, brokerage, or contingent fee. - 4 - AUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. _ 3 _ ement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - r develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • XI. MERGER This Agreement shall not be merged into any other oral or written contract, lease or deed of any type. This is the complete and full agreement of the parties. XII. MODIFICATION This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. XIII. ASSIGNMENT Neither party may assign its rights under this Agreement without the express prior written consent of the other party. XIV. CONTRACT DOCUMENTS Contractor is responsible for review of and compliance with each of the terms of this Agreement. The parties agree that this Agreement shall include, as if fully set forth herein, the Grant Award, Special Conditions, Program Narrative and Detailed Budget which are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: (a) CITY OF OMAHA Jim Suttle, Mayor Office of the Mayor 1819 Farnam Street, Suite 300 Omaha,Nebraska 68183 Contact: Gail Braun, Grant Administrator Phone: (402) 444-5286 - 5 - The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. _ 3 _ ement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - r develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • (b) CONTRACTOR Douglas County Board of Commissioners Commissioner Mary Ann Borgeson, Chair 1819 Farnam Street, LC 2 Omaha,Nebraska 68183 Contact: Catherine Hall, Criminal Justice Grant Officer Phone: (402) 444-7400 EXECUTED this //# day of �� _, 2009. CITY OF OMAHA,NEBRASKA DOUGLAS COUNTY BOARD OF COMMISSIONERS e. .,i,. . _L//,"% f /, ♦ IC12�0 10 Suttl , ayor Date Mary nn orgeso' Chair I ate ATTEST:-' ' DOUGLAS COUNTY SHERIFF'S OFFICE / -.TA Buster Brown, City Clerk ate imothy ing, Sheriff gate APPROVED AS TO FORM: eivirtA /p'/)--t ,, Depu rty Attorney Date - 6 - subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc . r sy • , • s i' • • 1 68183 Contact: Catherine Hall, Criminal Justice Grant Officer Phone: (402) 444-7400 EXECUTED this //# day of �� _, 2009. CITY OF OMAHA,NEBRASKA DOUGLAS COUNTY BOARD OF COMMISSIONERS e. .,i,. . _L//,"% f /, ♦ IC12�0 10 Suttl , ayor Date Mary nn orgeso' Chair I ate ATTEST:-' ' DOUGLAS COUNTY SHERIFF'S OFFICE / -.TA Buster Brown, City Clerk ate imothy ing, Sheriff gate APPROVED AS TO FORM: eivirtA /p'/)--t ,, Depu rty Attorney Date - 6 - subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc • ° ; Department of Justice la'.'- " ..;,." Office of Justice Programs A `,a�`i =;�4- Bureau of Justice Assistance PAGE I of s p. Grant U;T Ck. ' I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2010-DJ-BX-1114 City of Omaha 505 South 15th Street 5.PROJECT PERIOD:FROM 10/01/2009 TO 09/30/2013 Omaha,NE 68102 BUDGET PERIOD:FROM 10/01/2009 TO 09/30/2013 6.AWARD DATE 09/01/2010 ' 7.ACTION IA.GRANTEE IRSNENDOR N0. 8.SUPPLEMENT NUMBER Initial 240316768 00 9.PREVIOUS AWARD AMOUNT $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $627,500 FY 2010 Justice Assistance Grant Program 11.TOTAL AWARD $627,500 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY,FOR GRANT This project is supported under FY 10(BJA-JAG)42 USC 3750,et seq. 15.METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H.Bards II Jim Saute Acting Director Mayor • 17.SIGNATURE OF APPROVING OFFICIAL 19.SIG URE OF AUTH RIZED R CIPIENT OFFICIAL I9A.DATE (.. :::),____.14..... .----1,.,= //aiid . AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. JDJUGT2638 . FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 627500 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV:4-88) as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. _ 3 _ ement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - r develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • , '�-',.NTpp�1,, Department of Justice ,�/°! �'L� +' Office ofJustice Programs AWARD CONTINUATION I. ° ','0c SHEET PAGE 2 OF 5 ' ��: Bureau of Justice Assistance �; /11 v�7 ,< Grant PROJECT NUMBER 2010-DJ-BX-1114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OJP Financial Guide,Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of govemment,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either I)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the OIG by- mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,N.W. Room 4706 ,, . Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 ,Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. • OW FORM 4000/2(REV.4-88) ment, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module,one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 law enforcement activities. OJP FORM 4000/2(REV.4-88) grams policies and • procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OJP FORM 4000/2(REV.4-88) section 22.23. • OJP FORM 4000/2(REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • Department of Justice fizy " Office of Justice Programs AWARD CONTINUATION g' Bureau of Justice Assistance SHEET PAGE 3 OF 5 Grant • PROJECT NUMBER 2010-DJ-BX-I 114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 8. To support public safety and justice information sharing,OJP requires the grantee to use the National Information Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.gov/implementationguide.php. • 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation goveming"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some circumstances,consider religion as a basis for employment. See http://www.ojp.gov/aboutiocr/equal_fbo.htm. • I I. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must • conform to the grant program requirements as stated in BJA program guidance. 12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 • C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For list of State Information Technology Points of Contact,go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046. 14. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • <`, ;',;;.,, Department of Justice ;+ "n;'a Office of Justice Programs AWARD CONTINUATION °� "1 Bureau of Justice Assistance • SHEET PAGE 4 OF 5 ,',2--- Grant • PROJECT NUMBER. 2010-DJ-BX-I 114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is • determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 17. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • ;,;:�;' Department of Justice • 7-''u �''�'), Office of Justice Programs AWARD CONTINUATION • �;a • 1°i'� _ s Bureau of Justice Assistance • SHEET PAGE 5 OF 5 „.,0,: Grant • • PROJECT NUMBER 2010-DJ-BX-1 1 14 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government • Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted ' through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 20. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. 21. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded with these funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,will complete required online(intemet-based)task force training.The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award,or once every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). 22. Recipient may not expend,or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN)informing the recipient of the approval. 23. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant FY 2010-FY 2014 Overview of the FY 2010 Justice Assistance Grant is taken from the Request for Proposal The Edward Byrne Memorial Justice Assistance Grant(JAG)Program is the primary provider of federal criminal justice funding to state and local jurisdictions,per 42 U.S.C. 3751(a). The deadline for the FY 2010 Justice Assistance Grant is June 30, 2010. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems,processes, and procedures. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training,personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice-related research and evaluation activities that will improve or enhance: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Application Reviews The eligible unit of local government applying for a JAG award must make the grant application available for review to the governing body and the public for comment. The FY 2010 Justice Assistance Grant will be reviewed by the City Council for a minimum of 30 days, starting on May 28, 2010. There will be a formal opportunity for public comment during the second reading of the ordinance on June 15, 2010 as well as throughout the thirty day period. Non-Supplanting Federal funds must be used to supplement existing state and local funds for program activities and must not replace those funds that have been appropriated for the same purpose. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Disparate Certification A disparate allocation occurs when a city or municipality is scheduled to receive one-and-one- half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crime. Multiple disparate allocations occur when multiple cities or municipalities are collectively eligible to receive four times (400 percent)more than the county. The City of Omaha and Douglas County are eligible for disparate certification. The City of Omaha and Douglas County have agreed upon the following re-allocation of the FY2010 JAG funds. State Jurisdiction Name Government .Eligible Eligible Joint Type Individual Allocation Allocation NE DOUGLAS COUNTY County $35,095 NE , CITY OF OMAHA Municipal $592,406 $627,501 Omaha $592,406 Douglas County $35,095 $627,501 Joint Application Award Amount Funding based on the following conditions: 3.98%Admin is off the total allocation amount x $627,501 = $25,000 Balance of funds are divided 60/40 $627,501 -$25,000= $602,501 dollars available for program funding Omaha 60% $ 361,500 Douglas County 40% $ 241,001 $602,501 The Memorandum of Understanding between the City of Omaha,Nebraska and County of Douglas, Nebraska was approved by the Douglas County Board of Commissioners on May 18, 2010, and by the City Council of the City of Omaha on June 22, 2010. Attached is the Memorandum of Understanding for review(attachment 5). The City of Omaha is the applicant and fiscal agent for the joint funds in the award amount of$627,501 as indicated in the Memorandum of Understanding(MOU). Please email any comments regarding the FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG)—Local Solicitation, Omaha/Douglas County Justice Assistance Grant to the following people by end of business day Monday June 28, 2010. Gail Braun, Grant Administrator gbraun@ci.omaha.ne.us Alec Gorynski,Assist. Grant Administrator alec.gorynski@ci.omaha.ne.us Catherine Hall, Douglas County Grant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant_ FY 2010-FY 2014 • Program Narrative—Attachment 1 City of Omaha Omaha Police Department Purpose Area: Law Enforcement Programs ($146,960) As part of its community policing effort, the Omaha Police Department (OPD) engages in evidence-based and data-driven overtime operations that maximize resources by targeting emerging and chronic neighborhood crime problems. When used strategically,these operations suppress already existing crime and help prevent future crimes. Recently, OPD has teamed with the Nebraska State Patrol in its focused policing efforts, using computer data to concentrate patrols on crime "hot spots"where gun violence and other illegal gang activities are most prevalent. During the first quarter of 2010, these patrols led to 1,378 traffic tickets or warnings, clearance of 28 outstanding criminal arrest warrants, three arrests for carrying concealed handguns, one arrest of a felon carrying a gun, and confiscation of two stolen guns. There continues to be a need for overtime operations as crime and violence in Omaha, especially in the northeastern quadrant part of the city, continues to rise. OPD overtime dollars will fund targeted patrol operations with the goal of maintaining public safety while reducing violent crime, drug abuse, and illegal gang activities. These operations complement and promote OPD's community safety outreach programs, and include: Intensive Patrol, Selective Enforcement, Violent Offender Locates, Warrant Sweeps, Special Targeting for Known Offenders, and Traffic Enforcement. Omaha Police Department's (OPD) Air Support Unit provides aerial assistance to ground patrol and specialized units. Air Support utilizes helicopters to provide rapid response,tactical insight, and airborne assessment of incidents. OPD helicopters act as force multipliers in June 30,2010 City of Omaha,Nebraska Page 3 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 l@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha's approximately 120 square mile urban and suburban environment, which enhances officer and public safety, and reduces the incidence and public fear of crime. Helicopters assist officers with apprehension of suspects, and are the safest means to conduct high-risk traffic pursuits and leverage security of high-risk infrastructure during events that create enhanced homeland security threats. Air Support is a highly effective tool in surveillance of narcotics suspects and searches for missing children and vulnerable adults, and allows redeployment of ground officers to other priority calls. Air Support assists agencies in numerous area counties, including Douglas, Washington, Sarpy, Cass, Hall, and Dodge Counties in Nebraska, and Pottawattamie, Mills, Harrison and Shelby counties in Iowa. Piloting police helicopters requires highly-skilled and trained individuals with Commercial Flight Instructor training and Commercial Pilot Certification. The Omaha Police Department will utilize grant funds to send two (2) flight officers to training, which will result in Commercial Pilot Certification. Total Law Enforcement Programs: $146,960 Omaha Police Department Purpose Area: Crime Prevention and Education Programs ($18,764) The Omaha Police Department's Community Resource Center(CRC) acts as a liaison between the Department and Neighborhood Watch Groups,Neighborhood Associations, grassroots community groups, and individuals within the community who want help with crime prevention efforts. The CRC helps neighborhoods develop and promote a better and safer quality of life by utilizing numerous crime prevention resources and programs. The CRC provides presentations to community groups regarding crime prevention and neighborhood safety issues and supplies a variety of printed materials to supplement their efforts. The School Resource Officer(SRO)program also falls under the command of the CRC. Since 1995, SROs have June 30,2010 City of Omaha,Nebraska Page 4 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 • sv e-Attachment 1 l@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • worked in conjunction with local school districts to enhance the relationship between police officers and students,parents and school staff members, and to promote overall positive citizenship. The School Resource Officer(SRO)program also encompasses Omaha's Truancy Abatement Officers and Gang Resistance Education and Training (GREAT)program. Grant funds will provide needed equipment and training to officers assigned to these programs and other crime prevention programs that will help them effectively work toward crime prevention in local schools and the Omaha community. The OPD Training Unit consists of thirteen(13) sworn officers and three (3) civilian employees working in a state-of-the-art, dedicated, Omaha Police Department-owned training facility. The training facility features two indoor shooting ranges, a large driving track, and a main building with offices, classrooms; a defensive tactics mat room, a Fire Arms Training System (FATS) simulator room, and other key facilities. The Training Unit uses this facility to conduct recruit classes for new police officers, in-service training for OPD employees, continuing education courses for employees of the OPD and surrounding agencies, qualification courses for retired law enforcement officers, and Citizen's Academy courses. Grant funds will be used to obtain equipment necessary for the Training Unit to meet training requirements for Omaha Police Department personnel, as well as to meet training obligations involving other agencies and area programs. Equipment Purchases will include a reactionary driving light system, high definition video cameras, a portable public announcement(PA) system, protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. Total Crime Prevention and Education Programs: $18,764 June 30,2010 City of Omaha, Nebraska Page 5 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 f 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 • sv e-Attachment 1 l@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha Police Department Purpose Area: Planning,Evaluation, and Technology Improvement Programs ($195,776) With more than 1,000 authorized sworn and non-sworn employees in four bureaus, workforce management is among the most challenging activities confronting the Omaha Police Department(OPD) administrative staff. Not only must minimum and constant staffing levels be maintained to support the citizens of Omaha, but OPD's employees and staff positions must meet specific qualifications. The complexity is magnified by the need for round-the-clock coverage and vehicle requirements for multiple and varied shift schedules across all units and precincts. Incorporating bargaining agreements, OPD policies, and City of Omaha Human Resources constraints also lend to the complexity. To ease the administrative burden and more efficiently manage its workforce, OPD will utilize grant funds to implement TeleStaff technology. TeleStaff will be used to manage duty rosters, automate vacancy filling, improve overtime management, strategically deploy resources in emergencies, send and receive work • communications, share information with third party solutions,produce management reports, and ensure equitable and consistent adherence to governing policies. Due to the constant possibility of a criminal or terrorist attack, security at the Omaha Police Department(OPD) Central Headquarters is essential. OPD recently upgraded security at controlled entry points by installing proximity card readers to restrict access to unauthorized personnel. This system tracks the time, location, and party responsible for each access. The system also allows for differing levels of clearance within OPD Central Headquarters, each individual possessing varying access of entry. The main lobby door allows free public access to the front desk area, while other entry points are completely off limits to all but authorized personnel.Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • cameras for recording and monitoring activities in and around the building. Currently, OPD utilizes sixteen analog cameras that have intermittent problems,or do not function at all. These cameras record information, but the quality is poor and storage is limited to 90 days. Grant funds will allow OPD to upgrade to a digital surveillance system that will more effectively monitor the grounds from a central surveillance point, allow multiple cameras to be accessed at once, and increase data storage capacity. Total Planning,Evaluation, and Technology Improvement Programs: $195,776 City of Omaha Grant Administration ($25,000) The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds, provide progress reports, monitor grant expenditures, and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records, preparation of all warrants, pre-audit of all purchase orders, invoices, payroll, and disbursements, accountability of city owned special assessments andenterprise funds. All grant funds are maintained in separate s property, P � p accounts, distinct from other sources of revenue. All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the "A-133 Single Audit Act, as amended, June 1996." Total Grant Administration: $25,000 Total City of Omaha: $386,500 June 30,2010 City of Omaha,Nebraska Page 7 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 mpletely off limits to all but authorized personnel.Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Prosecution and Court Programs Douglas County Attorney's Office ($63,000) The Douglas County Attorney's Office actively prosecutes criminals to the fullest extent of the law. To effectively respond to the volume and complexity of cases, including an increase in those related to gang shootings, the Douglas County Attorney's Office must have the capability to provide judges and juries with the evidence in a comprehensive and clear manner. The Douglas County Attorney's Office is currently in the process of implementing a case management system that provides access to data and information among the Douglas County Justice System. To manage information and data sharing, and prepare evidence and data for use in litigation,the Douglas County Attorney's Office requires a full time dedicated staff. A Litigation Support Manager would be responsible for providing technical and analytical assistance in two specialty areas which support the information management needs of the Douglas County Attorney's office: the case management system and the litigation support operations. The Douglas County Attorney's Office will use funding to hire a Litigation Support Manager to plan, create and coordinate litigation support services (including trial preparation and presentation) in response to attorney needs; install, configure and maintain litigation support equipment; develop standards and procedures for applications; and analyze, define and create case database and litigation support specifications. The position will be funded for one year with sustainment of the position through future grant funds. Total Prosecution and Court Programs: $63,000 • June 30,2010 City of Omaha,Nebraska Page 8 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 l but authorized personnel.Now that access to the building is more effectively controlled,the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Planning, Evaluation and Technology Improvement Program Douglas County Juvenile Court($77,000) The Douglas County Juvenile Court is comprised of five judges who handle over 2,600 cases annually and serves the largest county in Nebraska. The Juvenile Court seeks project management and business process review to assist in the transition from its current electronic case management system to the state judicial branch system (JUSTICE)used by a majority of courts in the State of Nebraska. JUSTICE project management includes development of a case management system tailored to the unique needs of the Douglas County Juvenile Court, working with the Juvenile Court to develop an implementation plan, conversion of all data and case files to electronic format, installation of JUSTICE case management system, and to plan the re- engineering of court operations in conjunction with the implementation in 2011. Grant funds will be utilized to contract with a consultant to act as a project manager for the Juvenile Court's conversion from CJIS to JUSTICE and to plan the re-engineering of court operations in conjunction with final implementation in 2011. Douglas County District Court of Nebraska, Fourth Judicial District ($30,000) The Douglas County District Court is made up of sixteen judges and two Judicial Referees who handle over 16,000 cases and a population of approximately 500,000. The Court is currently migrating to the state judicial branch system software (JUSTICE) and is need of a graphical user interface to the JUSTICE scheduling system. The scheduling system as it presently exists is cumbersome and in need of upgrading so staff can utilize the scheduling module. The scheduling model will allow court personnel to better management the large caseload that is distributed among the sixteen judges. Grant funds will be utilized to contract with a consultant who can provide licensing,programming development, and implementation of June 30,2010 City of Omaha,Nebraska Page 9 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 f 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • a graphical user interface, compatible with the needs of the Douglas County District Court of Nebraska, Fourth Judicial District. Douglas County Juvenile Assessment Center($15,000) The Juvenile Assessment Center(JAC) is the central agency in Douglas County charged with performing assessment services for youth who have committed a status offense or have had police contact in Douglas County. The JAC provides a setting in which the corresponding activities of the primary youth serving agencies (Law Enforcement, Probation, County Attorney's Office) may be integrated. The JAC was designed using the Office of Juvenile Justice and Delinquency Prevention Community Assessment Center Program Model. The JAC is a triage center, suggesting the most effective and efficient services available. Youth are referred to the JAC by the Juvenile Prosecutor if they are a viable candidate for diversion services. A JAC Specialist schedules an appointment with the youth and gathers the necessary information to assess the youth. All data collected is confidential and cannot be used against the youth in court. The JAC Specialists conduct interviews and assessments then develops a case plan according to the unique needs of the youth and provides referrals for services. The Specialist continuously monitors the progress of the youth and forwards completion or failure of case plans to the Juvenile Prosecutor who will either dismiss charges or file court proceedings. In addition to assessment and diversion, the JAC plays an integral role regarding juvenile services and communication in the Omaha Metro/Douglas County area and actively utilizes the opportunity as a unique agency to provide links between the systems and service providing public and private agencies. Here, the JAC provides important information and data to other agencies in order to data driven decisions in the development of programs and the provision on services to juveniles in Douglas County. The JAC currently utilizes a case management system that tracks accurate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • will be utilized to enhance the JAC Case Management System to allow for reports to be shared with the community and to assist in the development of a county-wide comprehensive plan for juveniles. Douglas County Clerk of the District Court($5,000) The Douglas County Clerk of the District Court is the official record keeper for the District Court Nebraska, Fourth Judicial District, and the Douglas County Juvenile Court of the Fourth Judicial District. As the official record keeper, the Clerk's main function is to provide records to court officials,the public and interested parties, while protecting the integrity of the official court record. The Clerk's office currently must manually track the location of each file and seeks funding to upgrade the file tracking capability. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to track files and follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County Adult Probation ($3,000) The Douglas County Adult Probation Office is responsible for the community supervision of over 7000 adult probationers. The probation office has three satellite locations in the City of Omaha. Each location serves as a reporting center for probationers who are convicted of felony and misdemeanor crimes, including but not limited to crimes of domestic violence, sex offenses, offenders engaged in violent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One Page 11 of 14 June 30,2010 City of Omaha,Nebraska Pa g FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • particular location has experienced persistent vandalism of personal and state cars and gang graffiti sprayed on the buildings, among a number of other criminal acts. Cameras and posted signs will serve as a deterrent to that activity. To ensure employee safety and security and to protect sensitive information, records and equipment, the Adult Probation Office seeks funding to purchase digital security cameras and recording equipment for one satellite location. Total Technology Improvement Program: $130,000 June 30,2010 City of Omaha,Nebraska Page 12 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FORM: eivirtA /p'/)--t ,, Depu rty Attorney Date - 6 - subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc Douglas County Purpose Area: Law Enforcement Programs Sheriff s Office($20,000) The Douglas County Sheriff's Office (DCSO) is responsible for providing security for the City/County Government Building and the Hall of Justice. Building security includes controlling entry and exit points, maintaining control within and around the perimeter of the facilities, and responding to emergency situations. The DCSO is constantly evaluating effective counterterrorism programs that will prevent violent attacks against the government by both domestic and international extremist organizations. Employees of both the Civic Center and the Hall of Justice have experienced an increase in protests by recalcitrant individuals. Whether these protestors are mentally unstable, upset over a government issue, or, as in recent occurrences, members of a militant anti-government group,the threat of violence is real and present. To further its desire to provide a safe environment for those who work at or visit the Hall of Justice and Civic Center, the DCSO is requesting funding for safety enhancement equipment to be installed at each entrance screening station. The new cameras will be monitored by deputies assigned to the County and District Court Security Divisions. Surveillance upgrades will assist the DCSO with ensuring that the current system is updated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 lent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One Page 11 of 14 June 30,2010 City of Omaha,Nebraska Pa g FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Corrections and Community Corrections Programs Douglas County Corrections ($28,000) The Douglas County Department of Corrections (DCDC)has been accredited by the American Correctional Association since August 2008. In accordance with accreditation standards, DCDC custody staff receives 40 hours of in-service training annually. In an effort to more effectively and efficiently offer training to staff, DCDC intends to transition some curriculum from a pedagogical delivery of information to a self-paced, on-line methodology. This e-learning approach to facilitating instruction reduces the amount of time staff are required to sit in a classroom and enhances the Department of Corrections' ability to more easily amend lesson plans. Douglas County Department of Corrections is requesting $28,000 to begin development of the Training Unit's e-learning capabilities. Funding will support development, licensing and start up costs for the new e-learning system. Total Corrections and Community Corrections Programs: $28,000 Total Douglas County: $241,000 Total City of Omaha and Douglas County JAG Allocation: $627,501 June 30,2010 City of Omaha,Nebraska Page 14 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 lent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One Page 11 of 14 June 30,2010 City of Omaha,Nebraska Pa g FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Project/Budget Period: Budget Narrative—Attachment 2 A.Personnel Name/Position Computation Cost City of Omaha Omaha Police Department Overtime $42/hr x 3,372.86 overtime hours $141,660 TOTAL: $141,660 Budget Narrative: City of Omaha The City of Omaha is requesting$141,660 in overtime funds for police officers. Overtime enforcement operations will complement and promote community safety outreach programs to maintain public safety and reduce violent crime. Special enforcement operations are evidence-based and data-driven and include Intensive Patrol, Selective Enforcement,Violent Offender Locates, Warrant Sweeps, Special Targeting for known Sex Offenders, and Traffic Enforcement. B. Fringe Benefits Name/Position Computation Cost N/A C. Travel Purpose of Travel Item Computation Cost City of Omaha Air Support Training: Tuition $3,500 x 1 Officer $3,500 Airfare $450/ticket x 1 Officer $450 Lodging $135 x 5 nights x 1 Officer $675 Meals $71/day x 1 Officer x 4 days $284 First/Last Day $53.25/day x 1 Officer x 2 days $107 Car Rental $47.33/day x 6 days $284 Subtotal: $5,300 National Crime Prevention Council Annual Conference: Tuition $800 x 2 Officers $1,600 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 2 Officers x 5 nights $1,190 Meals $61 per day x 2 Officers x 4 days $488 First/Last Days $45.75 per day x 2 Officers x 2 days $183 Incidentals $35/person x 2 Officers $70 Subtotal: $4,131 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 1 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 tachment 1 ile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • National Association of School Resource Officers(NASRO)Conference: Tuition $500 tuition x 2 Officers $1,000 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 5 nights x 2 Officers $1,190 Meals $61 per day x 5 days x 2 Officers $610 First/Last Days $45.75 per day x 2 days x 2 Officers $183 Incidentals(shuttle) $35 round trip x 2 Officers $70 Subtotal: $3,653 TOTAL: $13,084 Budget Narrative: City of Omaha The City of Omaha is requesting$5,300 for Omaha Police Department(OPD)Air Support Training. One Omaha Police Department(OPD)Air Support Unit officer will obtain a license from California Aviation Services in Riverside,California. Funds will allow the officer to obtain a Commercial Flight Instructor's License. The City of Omaha is requesting$4,131 for two OPD officers to attend the National Crime Prevention Council annual conference.Attendance will allow officers assigned to Community Resource Center programs such as Business Watch and Neighborhood Watch to acquire information necessary to plan and conduct well-organized and safe community events and programs. The City of Omaha is requesting$3,653 for two OPD officers to attend the National Association of School Resource Officers(NASRO)conference. Attendance will provide cutting edge training for School Resource Officers, and afford an opportunity for officers to see how other jurisdictions,cities, and school districts combat problems experienced by youth. The City of Omaha's Travel Policies will be utilized.The City of Omaha Travel Policies uses the Federal GSA per diem guidelines. • June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 2 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 tachment 1 ile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 ice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 iscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • D. Equipment Item Computation Cost City of Omaha TeleStaff Police Scheduling Technology: Enterprise Software License $140/employee x 1,000 $140,000 Implementation Services $37/employee x 1,000 $37,000 Phase 2 Implementation Services $5/employee x 1,000 $5,000 Sybase Concurrent Connections $125/connection x 48 $6,000 12-Port Telephony Hardware $3,000 x 1 unit $3,000 12-Port Telephony License $2,100 x 1 unit $2,100 Gateway Manager Interface Manager $5,000 x 1 unit $5,000 Multi-Agency&Early Signing Discounts $198,100 x 17.43%discount (-$34,524) SubTotal: $163,576 Security Camera System: Digital Security Cameras $1,200/camera x 16 $19,200 Flat Screen Monitor $5,000 x 1 unit $5,000 Labor and Materials $25/hr x 80 hrs+$6,000 materials $8,000 SubTotal: $32,200 Training Unit Equipment Purchases: Reactionary Driving Light System $2,675 x 1 system $2,675 Flip Video Ultra HD Video Cameras $166.66/camera x 3 $500 Portable Public Announcement(PA) System $1,200 x 1 system $1,200 Airsoft Protective Training Masks $25/mask x 30 $750 Airsoft Electric Training Rifles $84.62/rifle x 13 $1,100 Motion Master Grappling Dummies $250/dummie x 2 $500 Polycom Teleconferencing Phone $255 x 1 phone $255 SubTotal: $6,980 Community Resource Center Purchases: Multi-Media Projector $1,000 x 1 projector $1,000 SubTotal: $1,000 City of Omaha Total: $203,756 Douglas County Douglas County Sheriffs Office: Dell 510 Power Edge Server $6,020/unit x 1 unit $6,020 7 TB raw storage, 4 gig RAM Maintenance Contract for Dell Server $441/unit x 1 unit $441 Pelco mini dome cameras $335/unit x 6 units $2,010 Eight Channel camera power supply $90/unit x I unit $90 Louroe Microphone Base Stations $390/unit x 2 units $780 Louroe VerifactC Microphones $135/unit x 5 units $675 Video Balan $20/unit x 12 units $240 Cable, Conduit, Fittings $2,250/unit x 1 unit $2,250 Dell Optiplex 780 Minitower PSU $1,500/unit x 3 units $4,500 Summit X250e Stacking Ports $1,500/unit x 1 unit $1,500 Installation for all equipment $1,494/unit x 1 unit $1,494 Subtotal: $20,000 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 3 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)-Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 Y2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 3. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • OJP FORM 4000/2(REV.4-88) and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Clerk of the District Court: Opus Professional RMS, Server License $2,753/unit x 1 unit $2,735 Opus Professional RMS, $1,970/unit x 1 unit $1,970 Server Maintenance User License Honeywell USB bar code scan $295/unit x 1 unit $295 Subtotal: $5,000 Adult Probation: DVR-4 Channel $815.67/unit x 1 unit $815.67 250 GB hard drive, DVD burner Outdoor camera $389.14/unit x 1 unit $389.14 High-resolution vandal resistant day/night tinted dome Indoor camera $370.35/unit x 1 unit $370.35 High-resolution vandal resistant dome Outdoor pendant wall mount $79.95/unit x 1 unit $79.95 Power supply $83.39/unit x 1 unit $83.39 Installation $1037.54/unit x 1 unit $1,037.54 Wire,mounting focusing camera, programming DVR 19"monitor $224.96/unit x 1 unit $224.96 Subtotal: $3,001 Total Douglas County: $28,001 Total Equipment: $231,757 Budget Narrative: City of Omaha The City of Omaha is requesting$163,576 for TeleStaff Police Scheduling Technology. The Omaha Police Department(OPD)will utilize TeleStaff technology to manage duty rosters, automate vacancy filling, improve overtime management,conduct emergency staffing, send and receive work communications, share information with third party solutions, produce management reports,and ensure equitable and consistent adherence to governing policies. Funds will provide the software, implementation,web access,and hardware to implement the system. The vendor is providing a 17.4% discount for the total cost of the system. The City of Omaha is requesting$32,200 for a security system upgrade at OPD Central Headquarters.A complete digital security camera system will be installed at OPD Headquarters to replace the current analog system that is outdated and functions minimally. Clarity, recording, and monitoring capabilities will be improved. The sixteen digital security cameras will transmit to a central monitor that can view one or a combination of cameras simultaneously. The system will complement OPD's recent controlled access upgrades,thereby providing a comprehensive building security system. The City of Omaha requests $6,980 for OPD Training Unit equipment purchases. Purchases will include a reactionary driving light system, high definition(HD)video cameras, a portable public announcement (PA) system, protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone.. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 nt funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • during tactical force-on-force training exercises. Electric training rifles resemble actual rifles in appearance and feel. These rifles will ensure realistic tactical force-on-force training for OPD personnel. Grappling dummies will be used for defensive tactics training for both recruits and current OPD personnel during in-service trainings.The teleconferencing phone will allow OPD Training Unit personnel, who are housed at a separate Public Safety Training Center,to teleconference with others, both within and outside the Department. Douglas County Douglas County is requesting$20,000 for security equipment for the Douglas County Sheriff's Office. The Sheriff's Office provides security at all Civic Buildings in Omaha. Equipment purchases include surveillance,audio and related equipment to increase security in and around the Hall of Justice and the City-County building, including courtrooms and offices. Douglas County is requesting$5,000 to update to the electronic tracking system for the Clerk of the District Court's files. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County-is requesting$3,000 for a security system for an Adult Probation office location to include camera,vandal resistant dome,mounting, power supply,digital video recorder,and LCD monitor. The funds will cover the one time purchase and installation of security equipment. E. Supplies Supply Items Computation Cost City of Omaha CRC Supplies/Youth Incentives $62.50/month x 48 months $3,000 TOTAL: $3,000 Budget narrative: City of Omaha The City of Omaha is requesting$3,000 for Community Resource Center(CRC) Supplies. The CRC is the outreach component of the Omaha Police Department and provides Community Policing resources to the public. Office supplies and printed materials will be used to administer public events and provide printed educational handouts to citizens. F. Construction Item Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 stem, protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone.. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 nt funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • G. Consultants/Contracts Item Computation Cost Douglas County Douglas County Attorney's Office Litigation Support Manager; Salary&Benefits $63,000/year x 1 year $63,000 Subtotal: $63,000 Douglas County Juvenile Court: Project Management—JUSTICE Implementation Off Site Work $45/hour x 270 hours $12,150 Juvenile Court Site Visits $2,012/staff x 3 staff x 3 site visits $18,108 (travel and consultant time) Project Management—Business Process Review/Implementation Business Process Workshops $3,500/staff x 4 staff x 2 workshops $28,000 (travel and consultant time) Business Process Review Report Preparation $45/hour x 416.49 hours $18,742 Subtotal: $77,000 District Court of Nebraska,Fourth Judicial District: LANSA RAMP instance license $30,000 $30,000 Subtotal: $30,000 Douglas County Department Corrections: Crimcast LMS,Annual License(300 Students) $51.485/student x 300 students $15,445 Crimcast Server,Hardware Installation, Setup $4,900 $4,900 Annual hardware maintenance $3,000 $3,000 LMS Basic GUI Setup $4,655 $4,655 Subtotal: $28,000 Douglas County Juvenile Assessment Center: Management Reports Complete Specialist Breakout Report $2,500/report module x 1 $2,500 Lag Time Specialist Report $2,000/report module x 1 $2,000 Completions by Specialist Report $2,000/report module x 1 $2,000 Service Provider Reports Referral Reports $3,000/report module x 1 $3,000 Completions Reports $1,200/report module x 1 $1,200 Demographic Reports Race Breakout Reports $1,400/report module x 1 $1,400 Truancy Reports Youth in Program $900/report module x 1 $ 900 Recidivism Reports Total Numbers Breakout Report $2,000/report module x 1 $2.000 Subtotal: $15,000 Total Douglas County:$213,000 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 6 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 stem, protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone.. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles. These images can then be easily downloaded for editing, and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 nt funds in the trust fund(including any interest earned)during the period of the grant.Grant funds •(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Budget Narrative: Douglas County The Douglas County Attorney's Office is requesting$63,000 to hire a Litigation Support Manager for one year. A Litigation Support Manager will be hired at an annual rate of$63,000, including salary and benefits. This to exercise responsibility for providing technical and analytical assistance for the information management needs of the Douglas County Attorney's Office, including the case management system and the litigation support operations. The position will be sustained through future grants. Douglas County is requesting$77,000 for a consultant to act as a project manager for the Juvenile Court's conversion from the Criminal Justice Information System to the JUSTICE case management system and to plan the re-engineering of court operations in conjunction with the implementation in 2011.Project Management for the JUSTICE implementation will include both off-site preparation work and site visits to Omaha. The costs for the site visits to Douglas County include both consultant time and travel expenses.Offsite work includes reviewing project deliverables,developing implementation process, responding to issues as they arise, and follow-up. Site visits include project meetings, software testing, data conversion and training. Business Process Review/Implementation with include costs associated with workshops in Douglas County and the development of a Business Process Review Recommendation Report. The costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • H. Other Costs Description Computation Cost City of Omaha Grant Administration $6,250/year x 4 years $25,000 Total Other Costs: $25,000 The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds, provide progress reports,monitor grant expenditures,and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records,preparation of all warrants,pre-audit of all purchase orders, invoices, payroll, and disbursements, accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts,distinct from other sources of revenue.All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the"A-133 Single Audit Act, as amended, June 1996." I. Indirect Costs Description Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 8 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 iew Recommendation Report. The costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed,the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • FY 2010 JAG Budget Summary . Budget Category City of Omaha Douglas County Total A.Personnel $141,660 - $141,660 B.Fringe Benefits - - - C. Travel $13,084 $13,084 D.Equipment $203,756 $28,001 $231,757 E. Supplies $3,000 - $3,000 • F. Construction - - - G. Contracts - $213,000 $213,000 H.Other $25,000 - $25,000 I.Indirect - - - TOTAL: $386,500 $241,001 $627,501 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 9 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 te - 6 - subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc AGREEMENT This Agreement is made and entered into this day of , 2010 by and between the City of Omaha, a municipal corporation (herein referred to as "the City") and the Douglas County Board of Commissioners, for the Douglas County Juvenile Court, Room 600, Hall of Justice 17th and Farnam, Omaha, NE 68183 (hereinafter referred to as "Contractor"). WHEREAS, the City of Omaha has received funds from the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114; and, WHEREAS, the City has agreed to administer the 2010 Edward Byrne Memorial Justice Assistance Grant Program, #2010-DJ-BX-1114 (hereinafter referred to as "Grant Award"); and, WHEREAS, the City wishes to contract with the Contractor as described below, to obtain the Contractor's services in the implementation of the Grant Award. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following, along with all other obligations expressed or implied in this Agreement: A. The Contractor shall provide the following services and be responsible to provide project requirements as stated more fully in the Grant Award, Special Conditions, Program Narrative, Detailed Budget and as outlined below: The Contractor will plan and implement the conversion to the JUSTICE Case Management System for the Douglas County Juvenile Court in 2011, including the re- engineering of court operations throughout the conversion period. Project Management—JUSTICE Implementation Off Site Work $45/hour x 270 hours $12,150 Juvenile Court Site Visits $2,012/staff x 3 staff x 3 site visits $18,108 (travel and consultant time) Project Management—Business Process Review/Implementation Business Process Workshops $3,500/staff x 4 staff x 2 workshops $28,000 (travel and consultant time) Business Process Review Report $45/hour x 416.49 hours $18,742 Total: $77,000 B. The Contractor will comply with all of the guidelines and requirements of the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance which are applicable to this Project specifically and is fully set forth herein. he classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • C. The Contractor shall comply with all reporting, data collection and evaluation requirements, as prescribed by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, and Grant Award and submit all reporting, data collection and evaluation to the City on a quarterly basis as required for the life of the award and during the term of this Agreement. The,Grant Award period is October 1, 2009 to September 30, 2013. D. The Contractor will be responsible for all aspects of the project including day-to- day management, bidding, purchasing, installation and implementation. The identity of the chief executive of the Contractor and any changes thereof shall be provided to the City. E. The Contractor shall allow the City to have access to the Contractor's records and program site for the purpose of financial and/or program audits, as may be required in the sole discretion of the City or its authorized designee. The contractor shall retain all grant documents for a minimum of three years following the completion of this agreement. F. The Contractor will implement and enforce, as to its employees, drug-free workplace policy substantiality similar to the City of Omaha's policy which is on file with the Human Resources Department. II. COMPENSATION • The City shall compensate the Contractor in an amount not to exceed, under any circumstances, $77,000 ("Maximum Compensation"). The City shall advance $38,500.00 to the Contractor contemporaneous with the execution of this Agreement. Following the execution of this Agreement and during the term of this Agreement only the City will disburse the remaining Compensation to the Contractor upon request for costs contemplated and reimbursable under the project provided that such requests must be submitted by September 30, 2013. All receipts shall be maintained and made available as requested for auditable evidence by the Contractor. All requests for reimbursement shall be submitted to the City of Omaha, Mayor's Office, Gail Braun, Grant Administrator, 1819 Farnam Street, Suite 300, Omaha,Nebraska 68183. Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall be the property of the Contractor. In the event that the Contractor breaches any provision of this Agreement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. - 2 - their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • III. TERM This Agreement shall become effective on the date of execution and shall terminate on September 30, 2013. Permissible expenditures under this grant incurred after October 1, 2009 will be paid as if they occurred after the effective date. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. IV. INDEMNITY To the extent allowed by law, the Contractor covenants and agrees to indemnify and hold harmless the City of Omaha,their officers, agents and employees, their successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature asserted by Contractor or by anyone else, for personal injury or death, or property damage in any way arising out of or resulting from the acts of the Contractor's employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in defending against any claims made against the City of Omaha provided, however,that the Contractor shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the City, its agents or employees. The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly, contingently or otherwise, affects or might affect the other parties. V. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to th e Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability, political or religious opinions, affiliations or national origin. VII. CAPTIONS Captions used in this contract are for convenience and are not used in the construction of this contract. VIII. APPLICABLE LAW Parties to this contract shall conform to all existing and applicable city ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this contract. IX. CONFLICT OF INTEREST A. No elected•official nor•any officer or employee of the City shall, during their tenure and one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or the Contractor. B. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance required to be performed under this Agreement; it further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. X. WARRANTY AS TO COMMISSIONS Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - TY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to th e Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • XI. • MERGER This Agreement shall not be merged into any other oral or written contract, lease or deed of any type. This is the complete and full agreement of the parties. XII. MODIFICATION This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. XIII. ASSIGNMENT Neither party may assign its rights under this Agreement without the express prior written consent of the other party. XIV. CONTRACT DOCUMENTS Contractor is responsible for review of and compliance with each of the terms of this Agreement. The parties agree that this Agreement shall include, as if fully set forth herein, the Grant Award, Special Conditions, Program Narrative and Detailed Budget which are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: - 5 - tractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - TY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to th e Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • (a) CITY OF OMAHA Jim Suttle, Mayor Office of the Mayor 1819 Farnam Street, Suite 300 Omaha,Nebraska 68183 Contact: Gail Braun, Grant Administrator Phone: (402) 444-5286 (b) CONTRACTOR Douglas County Board of Commissioners Commissioner Mary Aim Borgeson, Chair 1819 Farnam Street, LC 2 Omaha,Nebraska 68183 Contact: Catherine Hall, Criminal Justice Grant Officer Phone: (402) 444-7400 EXECUTED this /Pi day of 7/er— , 2010. CITY OF OMAHA,NEBRASKA DOUGLAS COUNTY BOARD OF COMMISSIONERS �. . , /i/� 4 4G`/o YMary Suttle, ayor Date / Borgeson air Date ATTEST: DOUGLAS COUNTY JUVENILE COURT i, AG , Io /L1- a-oI Bus er Brown, C.ty ClerkDate gal__ rtis, Administrator Date APPROVED AS TO FORM: C-714,1F7 0-5 �( Dep City Attorney Date - 6 - t forth herein, the Grant Award, Special Conditions, Program Narrative and Detailed Budget which are attached hereto. XV. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: - 5 - tractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage, brokerage, or contingent fee. - 4 - TY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to th e Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • ,'J. Department of Justice • Off ice of Justice Programs . sc 8. .a,d`sll• i'�%'= . `s Bureau of Justice Assistance Grant PAGE I OF 5 • • I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2010-DJ-BX-I 114 City orOmaha 505 South 15th Street 5.PROJECT PERIOD:FROM 10/01/2009 TO 09/30/2013 Omaha,NE 68102 BUDGET PERIOD:FROM 10/01/2009 TO 09/30/2013 6.AWARD DATE 09/01/2010 7.ACTION IA.GRANTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial 240316768 00 ' 9.PREVIOUS AWARD AMOUNT $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $627,500 FY 2010 Justice Assistance Grant Program I I.TOTAL AWARD $627,500 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY,FOR GRANT This project is supported under FY 10(BJA-JAG)42 USC 3750,et seq. • 15.METHOD OF PAYMENT GPRS AGENCY APPROVAL -, GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H.Burch II Jim Settle Acting Director Mayor 17.SIGNATURE OF APPROVING OFFICIAL 19.SIG URE OF AUTH RIZED R CIPIENT OFFICIAL I 9A.DATE (.. ::),..--.4. `.,= NM AGENCY USE ONLY • 20.ACCOUNTING CLASSIFICATION CODES 21. JDJUGT2638 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 627500 01P FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV.4-88) The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to th e Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the CITY or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. - 3 - start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC)is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • [STgF" Department of Justice ,..a' t ,`'' Office of Justice Programs AWARD CONTINUATION 1 `, f=4' Bureau of Justice Assistance SHEET PAGE 2 OF 5 ,-,,LY._„ Grant PROJECT NUMBER 2010-DJ-BX-1114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 1 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OJP Financial Guide,Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ 01G any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either I)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the OIG by- mail: Office of the Inspector General - U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,N.W. ' Room 4706 Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. OJP FORM 4000/2(REV.4-88) /4, ' , nization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 crease the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. • • OW FORM 4000/2(REV.4-88) s and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. • OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • `F;,,,,�. Department of Justice '; ;4 . —`'�'' Office of Justice Programs AWARD CONTINUATION $ �-' SHEET PAGE 3 OF 5 Bureau of Justice Assistance � _,,« --- Grant PROJECT NUMBER 2010-DJ-BX-1 1 14 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 8. To support public safety and justice information sharing,OJP requires the grantee to use the National Information Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.gov/implementationguide.php. • • 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some circumstances,consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. • 11. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must conform to the grant program requirements as stated in BJA program guidance. 12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For.a list of State Information Technology Points of Contact,go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046. 14. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • I r;'L, Department of Justice Office of Justice Programs AWARD CONTINUATION °�n =' Bureau of Justice Assistance SHEET PAGE 4 OF 5 ° """4.5 Grant PROJECT NUMBER 2010-DJ-BX-I114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including • properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; • d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at . http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment ' of that funded program or activity. 17. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • j;;'„;. Department of Justice % ','„ Office of Justice Programs AWARD CONTINUATION " Bureau of Justice Assistance •SHEET PAGE 5 OF 5 ,; �s .:" " Grant I PROJECT NUMBER 2010-DJ-BX-1114 AWARD DATE 09/01/2010 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted ' through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed • information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation: 20. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. 21. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded with these funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,will complete required online(intemet-based)task force training.The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award,or once every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). 22. Recipient may not expend,or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice • (GAN)informing the recipient of the approval. 23. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant FY 2010-FY 2014 Overview of the FY 2010 Justice Assistance Grant is taken from the Request for Proposal The Edward Byrne Memorial Justice Assistance Grant(JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions,per 42 U.S.C. 3751(a). The deadline for the FY 2010 Justice Assistance Grant is June 30, 2010. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections,treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems,processes, and procedures. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training,personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice-related research and evaluation activities that will improve or enhance: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Application Reviews The eligible unit of local government applying for a JAG award must make the grant application available for review to the governing body and the public for comment. The FY 2010 Justice Assistance Grant will be reviewed by the City Council for a minimum of 30 days, starting on May 28, 2010. There will be a formal opportunity for public comment during the second reading of the ordinance on June 15, 2010 as well as throughout the thirty day period. Non-Supplanting Federal funds must be used to supplement existing state and local funds for program activities and must not replace those funds that have been appropriated for the same purpose. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Disparate Certification A disparate allocation occurs when a city or municipality is scheduled to receive one-and-one- half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crime. Multiple disparate allocations occur when multiple cities or municipalities are collectively eligible to receive four times (400 percent) more than the county. The City of Omaha and Douglas County are eligible for disparate certification. The City of Omaha and Douglas County have agreed upon the following re-allocation of the FY2010 JAG funds. State Jurisdiction Name Government Eligible Eligible Joint Type Individual Allocation Allocation NE DOUGLAS COUNTY County $35,095 NE CITY OF OMAHA Municipal $592,406 $627,501 Omaha $592,406 Douglas County $35,095 $627,501 Joint Application Award Amount Funding based on the following conditions: 3.98% Admin is off the total allocation amount x $627,501 = $25,000 Balance of funds are divided 60/40 $627,501 - $25,000 = $602,501 dollars available for program funding Omaha 60% $ 361,500 Douglas County 40% $ 241,001 $602,501 The Memorandum of Understanding between the City of Omaha, Nebraska and County of Douglas, Nebraska was approved by the Douglas County Board of Commissioners on May 18, 2010, and by the City Council of the City of Omaha on June 22, 2010. Attached is the Memorandum of Understanding for review(attachment 5). The City of Omaha is the applicant and fiscal agent for the joint funds in the award amount of$627,501 as indicated in the Memorandum of Understanding(MOU). Please email any comments regarding the FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation, Omaha/Douglas County Justice Assistance Grant to the following people by end of business day Monday June 28, 2010. Gail Braun, Grant Administrator gbraun@ci.omaha.ne.us Alec Gorynski, Assist. Grant Administrator alec.gorynski@ci.omaha.ne.us Catherine Hall, Douglas County Grant Officer catherine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation Omaha/Douglas County Justice Assistance Grant. FY 2010- FY 2014 Program Narrative—Attachment 1 City of Omaha Omaha Police Department Purpose Area: Law Enforcement Programs ($146,960) As part of its community policing effort, the Omaha Police Department(OPD) engages in evidence-based and data-driven overtime operations that maximize resources by targeting emerging and chronic neighborhood crime problems. When used strategically, these operations suppress already existing crime and help prevent future crimes. Recently, OPD has teamed with the Nebraska State Patrol in its focused policing efforts, using computer data to concentrate patrols on crime "hot spots" where gun violence and other illegal gang activities are most prevalent. During the first quarter of 2010, these patrols led to 1,378 traffic tickets or warnings, clearance of 28 outstanding criminal arrest warrants, three arrests for carrying concealed handguns, one arrest of a felon carrying a gun, and confiscation of two stolen guns. There continues to be a need for overtime operations as crime and violence in Omaha, especially in the northeastern quadrant part of the city, continues to rise. OPD overtime dollars will fund targeted patrol operations with the goal of maintaining public safety while reducing violent crime, drug abuse, and illegal gang activities. These operations complement and promote OPD's community safety outreach programs, and include: Intensive Patrol, Selective Enforcement, Violent Offender Locates, Warrant Sweeps, Special Targeting for Known Offenders, and Traffic Enforcement. Omaha Police Department's (OPD) Air Support Unit provides aerial assistance to ground patrol and specialized units. Air Support utilizes helicopters to provide rapid response, tactical insight, and airborne assessment of incidents. OPD helicopters act as force multipliers in June 30,2010 City of Omaha,Nebraska Page 3 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 therine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • Omaha's approximately 120 square mile urban and suburban environment, which enhances officer and public safety, and reduces the incidence and public fear of crime. Helicopters assist officers with apprehension of suspects, and are the safest means to conduct high-risk traffic pursuits and leverage security of high-risk infrastructure during events that create enhanced homeland security threats. Air Support is a highly effective tool in surveillance of narcotics • suspects and searches for missing children and vulnerable adults, and allows redeployment of ground officers to other priority calls. Air Support assists agencies in numerous area counties, including Douglas, Washington, Sarpy, Cass, Hall, and Dodge Counties in Nebraska, and Pottawattamie, Mills, Harrison and Shelby counties in Iowa. Piloting police helicopters requires highly-skilled and trained individuals with Commercial Flight Instructor training and Commercial Pilot Certification. The Omaha Police Department will utilize grant funds to send two (2) flight officers to training, which will result in Commercial Pilot Certification. Total Law Enforcement Programs: $146,960 Omaha Police Department Purpose Area: Crime Prevention and Education Programs ($18,764) The Omaha Police Department's Community Resource Center(CRC) acts as a liaison between the Department and Neighborhood Watch Groups,Neighborhood Associations, grassroots community groups, and individuals within the community who want help with crime prevention efforts. The CRC helps neighborhoods develop and promote a better and safer quality of life by utilizing numerous crime prevention resources and programs. The CRC provides presentations to community groups regarding crime prevention and neighborhood safety issues and supplies a variety of printed materials to supplement their efforts. The School Resource Officer(SRO)program also falls under the command of the CRC. Since 1995, SROs have June 30,2010 City of Omaha,Nebraska Page 4 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 rogram Narrative-Attachment 1 therine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • • worked in conjunction with local school districts to enhance the relationship between police officers and students,parents and school staff members, and to promote overall positive citizenship. The School Resource Officer(SRO)program also encompasses Omaha's Truancy Abatement Officers and Gang Resistance Education and Training(GREAT)program. Grant funds will provide needed equipment and training to officers assigned to these programs and other crime prevention programs that will help them effectively work toward crime prevention in local schools and the Omaha community. The OPD Training Unit consists of thirteen (13) sworn officers and three (3) civilian employees working in a state-of-the-art, dedicated, Omaha Police Department-owned training facility. The training facility features two indoor shooting ranges, a large driving track, and a main building with offices, classrooms; a defensive tactics mat room, a Fire Arms Training System(FATS) simulator room, and other key facilities. The Training Unit uses this facility to conduct recruit classes for new police officers, in-service training for OPD employees, continuing education courses for employees of the OPD and surrounding agencies, qualification courses for retired law enforcement officers, and Citizen's Academy courses. Grant funds will be used to obtain equipment necessary for the Training Unit to meet training requirements for Omaha Police Department personnel, as well as to meet training obligations involving other • agencies and area programs. Equipment Purchases will include a reactionary driving light system, high definition video cameras, a portable public announcement(PA) system,protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. Total Crime Prevention and Education Programs: $18,764 • June 30,2010 City of Omaha,Nebraska Page 5 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 rogram Narrative-Attachment 1 therine.hall@dc4dc.com June 30,2010 City of Omaha,Nebraska Page 2 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Omaha Police Department Purpose Area: Planning,Evaluation, and Technology Improvement Programs ($195,776) With more than 1,000 authorized sworn and non-sworn employees in four bureaus, workforce management is among the most challenging activities confronting the Omaha Police Department(OPD) administrative staff.Not only must minimum and constant staffing levels be maintained to support the citizens of Omaha, but OPD's employees and staff positions must meet specific qualifications. The complexity is magnified by the need for round-the-clock coverage and vehicle requirements for multiple and varied shift schedules across all units and precincts. Incorporating bargaining agreements, OPD policies, and City of Omaha Human Resources constraints also lend to the complexity. To ease the administrative burden and more efficiently manage its workforce, OPD will utilize grant funds to implement TeleStaff technology. TeleStaff will be used to manage duty rosters, automate vacancy filling, improve overtime management, strategically deploy resources in emergencies, send and receive work communications, share information with third party solutions,produce management reports, and ensure equitable and consistent adherence to governing policies. Due to the constant possibility of a criminal or terrorist attack, security at the Omaha Police Department(OPD) Central Headquarters is essential. OPD recently upgraded security at . controlled entry points by installing proximity card readers to restrict access to unauthorized personnel. This system tracks the time, location, and party responsible for each access. The system also allows for differing levels of clearance within OPD Central Headquarters, each individual possessing varying access of entry. The main lobby door allows free public access to the front desk area, while other entry points are completely off limits to all but authorized personnel.Now that access to the building is more effectively controlled, the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • cameras for recording and monitoring activities in and around the building. Currently, OPD utilizes sixteen analog cameras that have intermittent problems,or do not function at all. These cameras record information, but the quality is poor and storage is limited to 90 days. Grant funds will allow OPD to upgrade to a digital surveillance system that will more effectively monitor the grounds from a central surveillance point, allow multiple cameras to be accessed at once, and increase data storage capacity. Total Planning, Evaluation, and Technology Improvement Programs: $195,776 City of Omaha Grant Administration ($25,000) The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds,provide progress reports, monitor grant expenditures, and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accounting system that is responsible for the maintenance of general account records, preparation of all warrants, pre-audit of all purchase orders, invoices, payroll, and disbursements, accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts, distinct from other sources of revenue. All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the "A-133 Single Audit Act, as amended, June 1996." Total Grant Administration: $25,000 Total City of Omaha: $386,500 June 30,2010 City of Omaha,Nebraska Page 7 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 access to the front desk area, while other entry points are completely off limits to all but authorized personnel.Now that access to the building is more effectively controlled, the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Prosecution and Court Programs Douglas County Attorney's Office($63,000) The Douglas County Attorney's Office actively prosecutes criminals to the fullest extent of the law. To effectively respond to the volume and complexity of cases, including an increase in those related to gang shootings, the Douglas County Attorney's Office must have the capability to provide judges and juries with the evidence in a comprehensive and clear manner. The Douglas County Attorney's Office is currently in the process of implementing a case management system that provides access to data and information among the Douglas County Justice System. To manage information and data sharing, and prepare evidence and data for use in litigation,the Douglas County Attorney's Office requires a full time dedicated staff. A Litigation Support Manager would be responsible for providing technical and analytical assistance in two specialty areas which support the information management needs of the Douglas County Attorney's office: the case management system and the litigation support operations. The Douglas County Attorney's Office will use funding to hire a Litigation Support Manager to plan, create and coordinate litigation support services (including trial preparation and presentation) in response to attorney needs; install, configure and maintain litigation support equipment; develop standards and procedures for applications; and analyze, define and create case database and litigation support specifications. The position will be funded for one year with sustainment of the position through future grant funds. Total Prosecution and Court Programs: $63,000 June 30,2010 City of Omaha,Nebraska Page 8 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 limits to all but authorized personnel.Now that access to the building is more effectively controlled, the next phase in Omaha Police Department's (OPD) Central Headquarters security upgrade is to enhance security June 30,2010 City of Omaha,Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Planning, Evaluation and Technology Improvement Program Douglas County Juvenile Court($77,000) The Douglas County Juvenile Court is comprised of five judges who handle over 2,600 cases annually and serves the largest county in Nebraska. The Juvenile Court seeks project management and business process review to assist in the transition from its current electronic case management system to the state judicial branch system (JUSTICE) used by a majority of courts in the State of Nebraska. JUSTICE project management includes development of a case management system tailored to the unique needs of the Douglas County Juvenile Court, working with the Juvenile Court to develop an implementation plan, conversion of all data and case files to electronic format, installation of JUSTICE case management system, and to plan the re- engineering of court operations in conjunction with the implementation in 2011. Grant funds will be utilized to contract with a consultant to act as a project manager for the Juvenile Court's conversion from CJIS to JUSTICE and to plan the re-engineering of court operations in conjunction with final implementation in 2011. Douglas County District Court of Nebraska,Fourth Judicial District($30,000) The Douglas County District Court is made up of sixteen judges and two Judicial Referees who handle over 16,000 cases and a population of approximately 500,000. The Court is currently migrating to the state judicial branch system software (JUSTICE) and is need of a graphical user interface to the JUSTICE scheduling system. The scheduling system as it presently exists is cumbersome and in need of upgrading so staff can utilize the scheduling module. The scheduling model will allow court personnel to better management the large caseload that is distributed among the sixteen judges. Grant funds will be utilized to contract with a consultant who can provide licensing, programming development, and implementation of June 30,2010 City of Omaha,Nebraska Page 9 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Nebraska Page 6 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • a graphical user interface, compatible with the needs of the Douglas County District Court of Nebraska, Fourth Judicial District. Douglas County Juvenile Assessment Center($15,000) The Juvenile Assessment Center(JAC) is the central agency in Douglas County charged with performing assessment services for youth who have committed a status offense or have had police contact in Douglas County. The JAC provides a setting in which the corresponding activities of the primary youth serving agencies (Law Enforcement, Probation, County Attorney's Office) may be integrated. The JAC was designed using the Office of Juvenile Justice and Delinquency Prevention Community Assessment Center Program Model. The JAC is a triage center, suggesting the most effective and efficient services available. Youth are referred to the JAC by the Juvenile Prosecutor if they are a viable candidate for diversion services. A JAC Specialist schedules an appointment with the youth and gathers the necessary information to assess the youth. All data collected is confidential and cannot be used against the youth in court. The JAC Specialists conduct interviews and assessments then develops a case plan according to the unique needs of the youth and provides referrals for services. The Specialist continuously monitors the progress of the youth and forwards completion or failure of case plans to the Juvenile Prosecutor who will either dismiss charges or file court proceedings. In addition to assessment and diversion, the JAC plays an integral role regarding juvenile services and communication in the Omaha Metro/Douglas County area and actively utilizes the opportunity as a unique agency to provide links between the systems and service providing public and private agencies. Here, the JAC provides important information and data to other agencies in order to data driven decisions in the development of programs and the provision on services to juveniles in Douglas County. The JAC currently utilizes a case management system that tracks accurate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • will be utilized to enhance the JAC Case Management System to allow for reports to be shared with the community and to assist in the development of a county-wide comprehensive plan for juveniles. Douglas County Clerk of the District Court($5,000) The Douglas County Clerk of the District Court is the official record keeper for the District Court Nebraska, Fourth Judicial District, and the Douglas County Juvenile Court of the Fourth Judicial District. As the official record keeper,the Clerk's main function is to provide records to court officials,the public and interested parties, while protecting the integrity of the official court record. The Clerk's office currently must manually track the location of each file and seeks funding to upgrade the file tracking capability. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to track files and follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County Adult Probation ($3,000) The Douglas County Adult Probation Office is responsible for the community supervision of over 7000 adult probationers. The probation office has three satellite locations in the City of Omaha. Each location serves as a reporting center for probationers who are convicted of felony and misdemeanor crimes, including but not limited to crimes of domestic violence, sex offenses, offenders engaged in violent street crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 rate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • particular location has experienced persistent vandalism of personal and state cars and gang graffiti sprayed on the buildings, among a number of other criminal acts. Cameras and posted signs will serve as a deterrent to that activity. To ensure employee safety and security and to protect sensitive information, records and equipment,the Adult Probation Office seeks funding to purchase digital security cameras and recording equipment for one satellite location. Total Technology Improvement Program: $130,000 June 30,2010 City of Omaha,Nebraska Page 12 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 t(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 te - 6 - subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc Douglas County Purpose Area: Law Enforcement Programs • Sheriff's Office($20,000) The Douglas County Sheriff's Office (DCSO) is responsible for providing security for the City/County Government Building and the Hall of Justice. Building security includes controlling entry and exit points, maintaining control within and around the perimeter of the facilities, and responding to emergency situations. The DCSO is constantly evaluating effective counterterrorism programs that will prevent violent attacks against the government by both domestic and international extremist organizations. Employees of both the Civic Center and the Hall of Justice have experienced an increase in protests by recalcitrant individuals. Whether these protestors are mentally unstable, upset over a government issue, or, as in recent occurrences, members of a militant anti-government group,the threat of violence is real and present. To further its desire to provide a safe environment for those who work at or visit the Hall of Justice and Civic Center, the DCSO is requesting funding for safety enhancement equipment to be installed at each entrance screening station. The new cameras will be monitored by deputies assigned to the County and District Court Security Divisions. Surveillance upgrades will assist the DCSO with ensuring that the current system is updated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 reet crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 rate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Douglas County Purpose Area: Corrections and Community Corrections Programs Douglas County Corrections ($28,000) The Douglas County Department of Corrections(DCDC)has been accredited by the American Correctional Association since August 2008. In accordance with accreditation standards, DCDC custody staff receives 40 hours of in-service training annually. In an effort to more effectively and efficiently offer training to staff, DCDC intends to transition some curriculum from a pedagogical delivery of information to a self-paced, on-line methodology. This e-learning approach to facilitating instruction reduces the amount of time staff are required to sit in a classroom and enhances the Department of Corrections' ability to more easily amend lesson plans. Douglas County Department of Corrections is requesting$28,000 to begin development of the Training Unit's e-learning capabilities. Funding will support development, licensing and start up costs for the new e-learning system. Total Corrections and Community Corrections Programs: $28,000 Total Douglas County: $241,000 Total City of Omaha and Douglas County JAG Allocation: $627,501 June 30,2010 City of Omaha,Nebraska Page 14 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 em is updated and kept in a constant state of readiness. Total Law Enforcement Programs: $20,000 June 30,2010 City of Omaha,Nebraska Page 13 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 reet crimes, persistently mentally ill clients, chemically dependent clients and others. Each location houses several dozen probation department employees, sensitive court files, and equipment owned by Douglas County. One June 30,2010 City of Omaha,Nebraska Page 11 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 rate and comprehensive data on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • City of Omaha/Douglas County,Nebraska FY 2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Local Solicitation • Project/Budget Period: Budget Narrative—Attachment 2 A.Personnel Name/Position Computation Cost City of Omaha Omaha Police Department Overtime $42/hr x 3,372.86 overtime hours $141,660 TOTAL: $141,660 Budget Narrative: City of Omaha The City of Omaha is requesting$141,660 in overtime funds for police officers. Overtime enforcement operations will complement and promote community safety outreach programs to maintain public safety and reduce violent crime. Special enforcement operations are evidence-based and data-driven and include Intensive Patrol, Selective Enforcement,Violent Offender Locates, Warrant Sweeps, Special Targeting for known Sex Offenders,and Traffic Enforcement. B. Fringe Benefits Name/Position Computation Cost N/A C. Travel Purpose of Travel Item Computation Cost City of Omaha Air Support Training: Tuition $3,500 x 1 Officer $3,500 Airfare $450/ticket x 1 Officer $450 Lodging $135 x 5 nights x 1 Officer $675 Meals $71/day x 1 Officer x 4 days $284 First/Last Day $53.25/day x 1 Officer x 2 days $107 Car Rental $47.33/day x 6 days $284 Subtotal: $5,300 National Crime Prevention Council Annual Conference: Tuition $800 x 2 Officers $1,600 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 2 Officers x 5 nights $1,190 Meals $61 per day x 2 Officers x 4 days $488 First/Last Days $45.75 per day x 2 Officers x 2 days $183 Incidentals $35/person x 2 Officers $70 Subtotal: $4,131 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 1 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ta on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • National Association of School Resource Officers(NASRO)Conference: Tuition $500 tuition x 2 Officers $1,000 Airfare $300 per ticket x 2 Officers $600 Lodging $119 per day x 5 nights x 2 Officers $1,190 Meals $61 per day x 5 days x 2 Officers $610 First/Last Days $45.75 per day x 2 days x 2 Officers $183 Incidentals(shuttle) $35 round trip x 2 Officers $70 Subtotal: $3,653 TOTAL: $13,084 Budget Narrative: City of Omaha The City of Omaha is requesting$5,300 for Omaha Police Department(OPD)Air Support Training. One Omaha Police Department(OPD)Air Support Unit officer will obtain a license from California Aviation Services in Riverside, California. Funds will allow the officer to obtain a Commercial Flight Instructor's License. The City of Omaha is requesting$4,131 for two OPD officers to attend the National Crime Prevention • Council annual conference.Attendance will allow officers assigned to Community Resource Center programs such as Business Watch and Neighborhood Watch to acquire information necessary to plan and conduct well-organized and safe community events and programs. The City of Omaha is requesting$3,653 for two OPD officers to attend the National Association of School Resource Officers(NASRO)conference. Attendance will provide cutting edge training for School Resource Officers, and afford an opportunity for officers to see how other jurisdictions,cities, and school districts combat problems experienced by youth. The City of Omaha's Travel Policies will be utilized. The City of Omaha Travel Policies uses the Federal GSA per diem guidelines. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 2 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 Page 1 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ta on juvenile crime in Douglas County. Grant funds June 30,2010 City of Omaha,Nebraska Page 10 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 of the appropriation and may be expended during the following 3 years, for a total of 4 grant period years. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. June 30,2010 City of Omaha,Nebraska Page 1 of 14 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • D. Equipment Item Computation Cost City of Omaha TeleStaff Police Scheduling Technology: Enterprise Software License $140/employee x 1,000 $140,000 Implementation Services $37/employee x 1,000 $37,000 Phase 2 Implementation Services $5/employee x 1,000 $5,000 Sybase Concurrent Connections $125/connection x 48 $6,000 12-Port Telephony Hardware $3,000 x 1 unit $3,000 12-Port Telephony License $2,100 x 1 unit $2,100 Gateway Manager Interface Manager $5,000 x 1 unit $5,000 Multi-Agency&Early Signing Discounts $198,100 x 17.43%discount (-$34,524) SubTotal: $163,576 Security Camera System: Digital Security Cameras $1,200/camera x 16 $19,200 Flat Screen Monitor $5,000 x 1 unit $5,000 Labor and Materials $25/hr x 80 hrs+ $6,000 materials $8,000 SubTotal: $32,200 Training Unit Equipment Purchases: Reactionary Driving Light System $2,675 x 1 system $2,675 Flip Video Ultra HD Video Cameras $166.66/camera x 3 $500 Portable Public Announcement(PA) System $1,200 x 1 system $1,200 Airsoft Protective Training Masks $25/mask x 30 $750 Airsoft Electric Training Rifles $84.62/rifle x 13 $1,100 Motion Master Grappling Dummies $250/dummie x 2 $500 Polycom Teleconferencing Phone $255 x 1 phone $255 SubTotal: $6,980 Community Resource Center Purchases: Multi-Media Projector $1,000 x 1 projector $1,000 SubTotal: $1,000 City of Omaha Total: $203,756 Douglas County Douglas County Sheriff's Office: Dell 510 Power Edge Server $6,020/unit x 1 unit $6,020 7 TB raw storage,4 gig RAM Maintenance Contract for Dell Server $441/unit x 1 unit $441 Pelco mini dome cameras $335/unit x 6 units $2,010 Eight Channel camera power supply $90/unit x I unit $90 Louroe Microphone Base Stations $390/unit x 2 units $780 Louroe VerifactC Microphones $135/unit x 5 units $675 Video Balan $20/unit x 12 units $240 Cable,Conduit, Fittings $2,250/unit x 1 unit $2,250 Dell Optiplex 780 Minitower PSU $1,500/unit x 3 units $4,500 Summit X250e Stacking Ports $1,500/unit x 1 unit $1,500 Installation for all equipment $1,494/unit x 1 unit $1,494 Subtotal: $20,000 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 3 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)-Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Grant#2010-DJ-BX-1114 Program Narrative-Attachment 1 225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. • • • OW FORM 4000/2(REV.4-88) the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Clerk of the District Court: Opus Professional RMS, Server License $2,753/unit x 1 unit $2,735 Opus Professional RMS, $1,970/unit x 1 unit $1,970 Server Maintenance User License Honeywell USB bar code scan $295/unit x 1 unit $295 Subtotal: $5,000 Adult Probation: DVR-4 Channel $815.67/unit x 1 unit $815.67 250 GB hard drive,DVD burner • Outdoor camera $389.14/unit x 1 unit $389.14 High-resolution vandal resistant day/night tinted dome Indoor camera $370.35/unit x 1 unit $370.35 High-resolution vandal resistant dome Outdoor pendant wall mount $79.95/unit x 1 unit $79.95 Power supply $83.39/unit x 1 unit $83.39 Installation $1037.54/unit x 1 unit $1,037.54 Wire,mounting focusing camera, programming DVR 19"monitor $224.96/unit x 1 unit $224.96 Subtotal: $3,001 Total Douglas County: $28,001 Total Equipment: $231,757 Budget Narrative: City of Omaha The City of Omaha is requesting$163,576 for TeleStaff Police Scheduling Technology. The Omaha Police Department(OPD)will utilize TeleStaff technology to manage duty rosters, automate vacancy filling, improve overtime management, conduct emergency staffing, send and receive work communications, share information with third party solutions, produce management reports,and ensure equitable and consistent adherence to governing policies. Funds will provide the software, implementation, web access, and hardware to implement the system. The vendor is providing a 17.4% discount for the total cost of the system. The City of Omaha is requesting$32,200 for a security system upgrade at OPD Central Headquarters.A complete digital security camera system will be installed at OPD Headquarters to replace the current analog system that is outdated and functions minimally. Clarity, recording,and monitoring capabilities will be improved. The sixteen digital security cameras will transmit to a central monitor that can view one or a combination of,cameras simultaneously. The system will complement OPD's recent controlled access upgrades,thereby providing a comprehensive building security system. The City of Omaha requests$6,980 for OPD Training Unit equipment purchases. Purchases will include a reactionary driving light system, high definition(HD)video cameras,a portable public announcement (PA)system,protective training masks, electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles.These images can then be easily downloaded for editing,and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • during tactical force-on-force training exercises. Electric training rifles resemble actual rifles in appearance and feel.These rifles will ensure realistic tactical force-on-force training for OPD personnel. Grappling dummies will be used for defensive tactics training for both recruits and current OPD personnel during in-service trainings.The teleconferencing phone will allow OPD Training Unit personnel, who are housed at a separate Public Safety Training Center,to teleconference with others,both within and outside the Department. Douglas County Douglas County is requesting$20,000 for security equipment for the Douglas County Sheriff's Office. The Sheriff's Office provides security at all Civic Buildings in Omaha. Equipment purchases include surveillance,audio and related equipment to increase security in and around the Hall of Justice and the City-County building, including courtrooms and offices. Douglas County is requesting$5,000 to update to the electronic tracking system for the Clerk of the District Court's files. Upgrading entails a file labeling system that contains a file number and a barcode to enable electronic tracking of each file and its location. The electronic system enables the Clerk's office to follow-up on the location of each file in an efficient manner. These capabilities do not currently exist and will greatly enhance the Clerk's capability in protecting the court record. Douglas County is requesting$3,000 for a security system for an Adult Probation office location to include camera,vandal resistant dome,mounting, power supply, digital video recorder,and LCD monitor. The funds will cover the one time purchase and installation of security equipment. E. Supplies Supply Items Computation Cost City of Omaha CRC Supplies/Youth Incentives $62.50/month x 48 months $3,000 TOTAL: $3,000 Budget narrative: City of Omaha The City of Omaha is requesting$3,000 for Community Resource Center(CRC)Supplies. The CRC is the outreach component of the Omaha Police Department and provides Community Policing resources to the public. Office supplies and printed materials will be used to administer public events and provide printed educational handouts to citizens. F. Construction Item Computation Cost N/A June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 1 e training masks, electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles.These images can then be easily downloaded for editing,and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • G. Consultants/Contracts Item Computation Cost Douglas County • Douglas County Attorney's Office Litigation Support Manager; Salary&Benefits $63,000/year x 1 year $63,000 Subtotal: $63,000 Douglas County Juvenile Court: Project Management—JUSTICE Implementation Off Site Work • $45/hour x 270 hours $12,150 Juvenile Court Site Visits $2,012/staff x 3 staff x 3 site visits $18,108 (travel and consultant time) Project Management—Business Process Review/Implementation Business Process Workshops $3,500/staff x 4 staff x 2 workshops $28,000 (travel and consultant time) Business Process Review Report Preparation $45/hour x 416.49 hours $18,742 Subtotal: $77,000 District Court of Nebraska,Fourth Judicial District: LANSA RAMP instance license $30,000 $30,000 • Subtotal: $30,000 Douglas County Department Corrections: Crimcast LMS,Annual License(300 Students) $51.485/student x 300 students $15,445 Crimcast Server, Hardware Installation, Setup $4,900. $4,900 Annual hardware maintenance $3,000 $3,000 LMS Basic GUI Setup $4,655 $4,655 Subtotal: $28,000 Douglas County Juvenile Assessment Center: Management Reports Complete Specialist Breakout Report $2,500/report module x 1 $2,500 Lag Time Specialist Report $2,000/report module x 1 $2,000 Completions by Specialist Report $2,000/report module x 1 $2,000 Service Provider Reports Referral Reports $3,000/report module x l $3,000 Completions Reports $1,200/report module x 1 $1,200 Demographic Reports Race Breakout Reports $1,400/report module x 1 $1,400 Truancy Reports Youth in Program $900/report module x 1 $ 900 Recidivism Reports Total Numbers Breakout Report $2,000/report module x 1 $2,000 • Subtotal: $15,000 Total Douglas County:$213,000 June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 6 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 0 rev7-12-2010 City of Omaha, Nebraska Page 5 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 1 e training masks, electric training rifles, grappling dummies, and a teleconferencing phone. The reactionary driving light system will be used during emergency driving operations training and other trainings that help officers' reaction skills and braking time,thereby training officers to safely react to unexpected obstacles while driving.HD video cameras will be used to film training scenarios and other activities from multiple angles.These images can then be easily downloaded for editing,and compiled into training videos.The PA system will facilitate effective communication and safety at gun ranges during training exercises. Training masks will replace aging masks to protect OPD personnel June 30,2010 rev7-12-2010 City of Omaha,Nebraska Page 4 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 ust fund(including any interest earned)during the period of the grant.Grant funds .(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • Budget Narrative: Douglas County The Douglas County Attorney's Office is requesting$63,000 to hire a Litigation Support Manager for one year. A Litigation Support Manager will be hired at an annual rate of$63,000, including salary and benefits. This to exercise responsibility for providing technical and analytical assistance for the information management needs of the Douglas County Attorney's Office, including the case management system and the litigation support operations. The position will be sustained through future grants. Douglas County is requesting$77,000 for a consultant to act as a project manager for the Juvenile Court's conversion from the Criminal Justice Information System to the JUSTICE case management system and to plan the re-engineering of court operations in conjunction with the implementation in 2011. Project Management for the JUSTICE implementation will include both off-site preparation work and site visits to Omaha. The costs for the site visits to Douglas County include both consultant time and travel expenses. Offsite work includes reviewing project deliverables,developing implementation process, responding to issues as they arise,and follow-up. Site visits include project meetings, software testing, data conversion and training. Business Process Review/Implementation with include costs associated with workshops in Douglas County and the development of a Business Process Review Recommendation Report. The costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed, the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 e amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • H. Other Costs Description Computation Cost City of Omaha Grant Administration $6,250/year x 4 years $25,000 Total Other Costs: $25,000 The City of Omaha will serve as the fiscal agent for the FY 2010 Justice Assistance Grant. The City of Omaha will provide fiscal grant management, disburse grant funds,provide progress reports,monitor grant expenditures,and initiate and maintain grant contracts. The City of Omaha Finance Department has established and maintained an accountingsystem that is responsible for the maintenance of general Y P account records,preparation of all warrants,pre-audit of all purchase orders, invoices,payroll, and disbursements,accountability of city owned property, special assessments and enterprise funds. All grant funds are maintained in separate accounts,distinct from other sources of revenue.All grant draw downs and expenditures are attached to the specific grant and tracked separately from all other expenditures. The City of Omaha is in compliance of all requirements of the"A-133 Single Audit Act,as amended, June 1996." I. Indirect Costs Description Computation Cost N/A • June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 8 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 Recommendation Report. The costs for the workshops include travel expenses and the consultants' time conducting the workshops. The two workshops are necessary to complete a comprehensive review of the current Juvenile Court Processes. Douglas County District Court of Nebraska,Fourth Judicial District is requesting$30,000 to assist primarily with licensing and programming development for the District Court's development of the LANSA(vendor)general user interface screen overlay. The general user interface screen overlay will allow District Court staff to utilize the scheduling module that is currently not utilized. The funding will be used to identify initial project scope and define the variables needed to be accomplished with this technology improvement. Once the program development is completed, the Court will look to other areas for general user interface overlay. Douglas County Department of Corrections is requesting$28,000 to begin development of the Department of Corrections' Training Unit's e-learning capabilities. The new e-learning component of the required in-service training offered annually will allow custody staff to spend less time in the classroom and move at a pace that is comparable to their own learning style. The budget reflects costs related to start-up, annual license agreement(per student cost)and customization. Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 e amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • 1 FY 2010 JAG Budget Summary Budget Category City of Omaha Douglas County Total A.Personnel $141,660 - $141,660 B.Fringe Benefits - - - C. Travel $13,084 - $13,084 D.Equipment $203,756 $28,001 $231,757 E. Supplies $3,000 - $3,000 F. Construction - - - G. Contracts - $213,000 $213,000 H.Other $25,000 - $25,000 I.Indirect - - - TOTAL: $386,500 $241,001 $627,501 June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 9 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 - 6 - subcontractor or vendor. p:\law-city council documents\2010\10237dae.doc 9 CITY ATTORNEY DATE P:\FIN\1009vg1.doc r 0 c c m to m W C n 1.41 n C 70 70 ,--• D t - H A zz �` 2 n O i = F-1 i 0 0 n 0 . 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Douglas County Juvenile Assessment Center(JAC) is requesting$15,000 to further develop data sharing and report preparation from the JAC Case Management System. The case management system provides data to systematically track all juveniles in the justice system upon referral by the County Attorney until a final resolution of the case is reached. Data is used by local law enforcement, criminal justice entities, and community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 e amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • V t Al v Jt r -NOTICE TO PUBLIC" • THE DAILY RECORD . The following Ordinance has been set for City Council Hearing on,December 7, w I AH 2010,at 2:00 p.m.: OF OMA AN ORDINANCE (1) to approve (a) an Agreement between the City of Omaha and RONALD A. HENNINGSEN, Publisher the Douglas County Boardof PROOF OF PUBLICATION Commissioners for the Douglas..County Juvenile Court in the amount of$17,000;(b) an Agreement between the City of Omaha and the Douglas County Board Jof UNITED STATES OF AMERICA, Commissioners for the Douglas County Sheriffs Office in the amount of S20,003; tel The State of Nebraska, SS. an Agreement between the City of Omaha District of Nebraska, and the Douglas County Board of • Commissioners for the Douglas County County of Douglas, Department of Corrections in the amount of Cityof Omaha,S28,000;(d)an Agreement between the City of Omaha and the Douglas County Board of Commissioners for the Douglas County J.BOYD District Court, Fourth Judicial District in the amount of 535,000; and (e) an Agreement between the City of Omaha and the Douglas being duly sworn,deposes and says that she is County Board of Commissioners for the Douglas County Attorneys Office in the LEGAL EDITOR amount of S63,000; and (2) to.authorize funding for such agreements front the 2010 of THE DAILY RECORD, of Omaha, a legal newspaper, printed and Edward Byrne Memorial Justice'Assistance Grant, #2010-DJ-BX-1114, Fuhd 12148, published daily in the English language, having a bona fide paid Organization 130734;to provide.funding for circulation in Douglas County in excess of 300 copies, printed in local law enforcement programs, crime prevention programs,:prosecution and court , Omaha,in said County of Douglas,for more than fifty-two weeks last program, corrections programs, and past; that the printed notice hereto attached was published in THE technology improvements; ,to authorize payment from such grant funding and DAILY RECORD, involving appropriations of more than one of Omaha,on year in conformity with Section 5.17 of the November 26 2010 Home Rule Charter, and, to provide for the effective date hereof. BUSTER BROWN, City Clerk 11-26-10 i Thar aaicl paper during that time was regular published and in ca�Garck oin the County of Douglas, d St f Nebraska. • �Q.;G��a�RAr ll�p N[)TAR• Y Subscribed in my presen d sw • to before a �i1SS1°N • fish& fp.;es $ ,. 0 me this 6't day of ditional Copi s • \ ► e -.. . - , 20 10 MAY 6, . c- ra r sTAIrfitfr ��129 . 0 0 a/ ; Notary ' bli ' : • •y11 ouglas County, tate of •.raska d community organization to ensure programs, services and plans are data driven approaches. Funds will provide for the customization and development of reports that will provide the data in an accurate and timely manner. The JAC is requesting the development of three management report modules,two service provider report modules, one demographic report module, one truancy report module, and one recidivism report module. The cost for the development of each report module varies on the complexity and amount of data involved in the report module. June 30,2010 rev7-12-2010 City of Omaha, Nebraska Page 7 of 9 FY2010 Edward Byrne Memorial Justice Assistance Grant(JAG)—Award#2010-DJ-BX-1114 Budget Narrative-Attachment 2 e amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. OJP FORM 4000/2(REV.4-88) cies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 • / — ,"NOTICE TO PUBLIC" I THE DAILY RECORD ORDINANCE NO.38892 ANORDINANCE (1) approve (a) an OF OMAHA Agreement between the City of Omaha and ' the Douglas County Board of Commissioners for the Douglas County RONALD A. HENNINGSEN, Publisher Juvenile Court in the amount of$77,000;lb) an Agreement between the City of Omaha PROOF OF PUBLICATION r and the Douglas County Board of Commissioners for 'the Douglas County t Om Sheriffs Office the amount of S20, lc) UNITED STATES OF AMERICA, • an Agreement between the City of Omaha and the Douglas County Board of The State of Nebraska, t Commissioners for the Douglas County ss. - • Department of Corrections in the amount of : District of Nebraska, ' $28,000;(d)an Agreement between the City of County of Douglas, Omaha and the Douglas County Board of. Commissioners for the Douglas County City of Omaha, District Court, Fourth Judicial District in the amount of $35,000; and (el an Agreement 14 between the City of Omaha and the Douglas J. BOYI) County Board of Commissioners for the,, Douglas County Attorneys Office in the being duly sworn,deposes and says that she is a amount of $63,000; and (2) to authorize funding for such.agreements from the 2010 LEGAL EDITOR I Edward Byrne Memorial Justice Assistance I OrganizationGrgn #20 1 0734;to provide4, Fund 121fo of THE DAILY RECORD, of Omaha, a legal newspaper, rinted and 130734;to funding for g p local law enforcement programs, crime published daily in the English language, having a bona fide paid prevention programs,prosecution and court program, corrections programs, and • circulation in Douglas County in excess of 300 copies, printed in technology improvements; to authorize Omaha,in said County of Douglas,for more than fifty-two weeks last payment from such grant funding and involving appropriations of more than one past; that the printed notice hereto attached was published in THE year in conformity with Section 5.17 of the Home Rule Charter; and, to provide for the DAILY RECORD,of Omaha,on _ effective date SUMMARY:hereof. December 22 , 2010 AN ORDINANCE 111 to approve (a) an Agreement between the City of Omaha and the Douglas County Board of Commissioners for the Douglas County Juvenile Court in the amount of$77,000; (b) an Agreement between the City of Omaha and the Douglas County Board of That a ,• wspaper during that tune was re ly published and Commissioners for the Douglas County Sheriffs Office in the amount of$20,000; (c) pairn 'in the Coun of Das teofNebraska. an Agreement between the City of Omahaand the Douglas County Board oh' :cER, •• 1Commissioners for the Douglas CountySubscribed' presenceandswornto fore Department of Corrections in the amount of 528,000;(d)an Agreement between the City of NOV:" . ' 3/ 00 22nd day of Omaha and the Douglas County Board of 1 i3lishh8rfsrk? e,ON $ ri• methiS y Commissioners for the.Douglas County E.� District Cotirt, Fourth Judicial District in the �'Add}tional Copies• 20 1 0 amount of $35,000; and tel an Agreement A • between the City of Omaha and the Douglas ...•.•/(�� 6ta71•.' Q County Board of Commissioners for the �. 53 . 00 Douglas County Attorneys Office in the sTgiE OFV;F0ti= Notary P is in r lAc..Caunty, amofunding for nt of $ uch agreement and s from to authorizethe 2010 1T�,�'>S—'•5 St of Nebr ska \ Edward Byrne Memorial Justice Assistance Grant, #2010-DJ-BX-1114, Fund 12148, ' Organization 130734; to provide funding for local law enforcement programs, crime prevention programs, prosecution and court program, corrections programs, and technology improvements; to authorize payment from such grant funding and involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; and, to provide for the effective date hereof. PASSED:December 14,2010,6-0 nraanvrr'i RV' are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. OW FORM 4000/2(REV.4-88) OW FORM 4000/2(REV.4-88) REV.4-88) provision of medical,surgical,hospital,and rehabilitation services through a certified managed care plan;and, WHEREAS, the City of Omaha has • employees who are risk for exposure to blood and bodily fluid exposure and desires to provide such employees with testing and • follow-up care through a program Operated with access appropdete health care • professionals;and. • WHEREAS,in August 2010,the City of Omaha issued a request for proposals for providing a managed care plan or third•party administration services for workers ompensetion and a blood bodily fluid exposure program for the period 2011•2013, and, WHEREAS, the City's current certified managed care plan provider.OHARA,LLC, (hereafter OHARAI, responded to such • request for proposals;and. WHEREAS,after review in September and October 2010 of the nine responses to such request for proposals, the City hes determined to reject an such responses due to budgetary concerns and additional Issues related to outsourcing and administration of the plan;and. WHEREAS,the period of the remaining lime until January 1,2011,when a provider of a managed c e plan or mire-party administration services and a blood bodily fluid exposure program must be in place to provide such s not sufficient to allow c mpletionncof another request for proposals-process,selection of a provider and set up and initiation of services;and, WHEREAS, the Citys current managed • care plan provider,OHARA has agreed to continue providing certified managed care plan services the same terms and • conditions as currently in effect in the • interim until another request for proposals process can be completed;and, WHEREAS,attached hereto as Exhibits 1 and 2 and Incorporated herein by this reference are the proposed Agreements between the City and OHARA for such. programs for the period January 1. 2011. through December 31,2011;and • WHEREAS,it is in the best Interests of the citizens of the City of Omaha to utilize a managed plan for workers compensation enjures and illnesses and to provide a blood bodily fluid exposure • program for its employees and to approve puch Agreementswith OHARA loran interim eriod of onr. PASSED:December 1a,2010.60 APPROVED BY: JIM SUTTLE 12/16/10 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-22-10 •