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ORD 38887 - Agmt with HDR Engineering Inc for OLRR program ONIABA'N 4FN Fey Planning Department t ► 2� RE( hid,{ _ 1 6415 .,�� a_�� Omaha/Douglas Civic Center ~ 1819 Farnam Street,Suite 1100 ? I� Omaha,Nebraska 68183 �®.r�:!' '�', n,�m d 0NOV � ��( ��' � (402)444-5150 o.� . ?,o ry op q.'� [[,,t.:.,, Telefax(402)444-6140 4r4D FEBR�� ern.! ;y`A 1.:`3 ,` p ° '�,4'` R.E. Cunningham,RA,F.SAME City of Omaha . ' Director Jim Suttle,Mayor Honorable President and Members of the City Council, Transmitted here within is an Ordinance to approve a professional services agreement with HDR Engineering, Inc. ("HDR") to provide marketing and engagement services for the Omaha/Lincoln Retrofit Ramp-up (OLRR) Program over a three year period ending May 25, 2013. The OLRR Program is wholly funded by a Ten Million 00/00 ($10,000,000.00) grant (No. DE- EE0003578) to the City of Omaha from the American Recovery and Reinvestment Act grant administered through the Department of Energy (DOE) Office of Energy Efficiency and Renewable Energy's EECBG Competitive Grant Program — Omaha/Lincoln Retrofit Ramp-up Program. HDR has agreed to provide these marketing and engagement services, at a cost not to exceed Five Hundred and Twenty-five Thousand Dollars ($525,000.00), and the Ordinance authorizes the Finance Department to make payments from Fund No. 17112, Organization No. 117792. Funding for this agreement will be provided wholly by the grant monies awarded to the City of Omaha from the Department of Energy. HDR has on file a current Annual Contract Compliance Form (CC-1). As is City policy, the Human Rights and Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. The Planning Department requests your consideration and approval of the attached Ordinance. Respectfully submitted, Referred to City Council for Consideration: PI Sim) R. . Cunningham, RA, F. SAME Date May 's ffice Date ei Planning Director Approved as to Funding: Approved: -/r--/ &AO'n260 i l .1 4715/1O Pamela Spaccarotella Date Thomas C. MarfisiDate Finance Director Human Rights and Relations Dir for p:\LAW-COUNCIL DOCUMENTS\2010\20036v1j sist the Planning Department develop the Omaha/Lincoln Retrofit Ramp- up (OLRR) Program as required by the That s:'!Akit. r,tsTaper during that time was r•: arly published and United States Department of Energy Office (DOE) of EnergyEfficiency in g; c.�y��u]] >t in the County of Dougl. :r.• • of Nebraska. and Renewable - �'et•`•'7r'C75� �r Energy's Energy Efficiency and Conservation C� Block Grant Competitive Grant Program '• �p�P-..G04ERg4 '••. ('Retrofit Ramp-up Grant"; and, involving ' y Subscribed in my pr f•n d sworn to bef,41 the payment of money from appropriations of more than one year in accordance with l TARY -/� 22nd Section 5.17 of the Home Rule Charter of ''ulilishe '� le•,eSSl0$ �'T u me this of 1956, as amended; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . ORDINANCE NO. .3fSf7 AN ORDINANCE approving a professional services agreement with HDR Engineering, Inc., to prepare and administer marketing and engagement services in order to carry out the strategic communications, engage program participants, and develop consumer information tools for the Omaha/Lincoln Retrofit Ramp-up (OLRR) Program as required by the United States Department of Energy Office (DOE) of Energy Efficiency and Renewable Energy's Energy Efficiency and Conservation Block Grant Competitive Grant Program ("Retrofit Ramp-up Grant"); and involving the payment of money from appropriations of more than one year in accordance with Section 5.17 of the Home Rule Charter of 1956, as amended; to authorize the Finance Department to pay for the services as outlined in the agreement documents; to authorize payments from a specific account; and to provide an effective date hereof. WHEREAS, the City of Omaha Planning Department has applied for and received Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) funded by the American Recovery and Reinvestment Act which is administered through the DOE. WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and Marketing/Engagement. Funding for this agreement will be provided wholly by the grant monies awarded to the City of Omaha from the Department of Energy. HDR has on file a current Annual Contract Compliance Form (CC-1). As is City policy, the Human Rights and Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. The Planning Department requests your consideration and approval of the attached Ordinance. Respectfully submitted, Referred to City Council for Consideration: PI Sim) R. . Cunningham, RA, F. SAME Date May 's ffice Date ei Planning Director Approved as to Funding: Approved: -/r--/ &AO'n260 i l .1 4715/1O Pamela Spaccarotella Date Thomas C. MarfisiDate Finance Director Human Rights and Relations Dir for p:\LAW-COUNCIL DOCUMENTS\2010\20036v1j sist the Planning Department develop the Omaha/Lincoln Retrofit Ramp- up (OLRR) Program as required by the That s:'!Akit. r,tsTaper during that time was r•: arly published and United States Department of Energy Office (DOE) of EnergyEfficiency in g; c.�y��u]] >t in the County of Dougl. :r.• • of Nebraska. and Renewable - �'et•`•'7r'C75� �r Energy's Energy Efficiency and Conservation C� Block Grant Competitive Grant Program '• �p�P-..G04ERg4 '••. ('Retrofit Ramp-up Grant"; and, involving ' y Subscribed in my pr f•n d sworn to bef,41 the payment of money from appropriations of more than one year in accordance with l TARY -/� 22nd Section 5.17 of the Home Rule Charter of ''ulilishe '� le•,eSSl0$ �'T u me this of 1956, as amended; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . ORDINANCE NO. L3ftf9 Page 2 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That the City Council of the City of Omaha hereby authorizes the expenditures for the Omaha/Lincoln Retrofit Ramp-up (OLRR) Program Marketing/Engagement Implementation as listed in the agreement documents, which by this reference are made a part hereof. Section 2. That the Finance Department is authorized to pay the fees for this agreement in an amount not to exceed Five Hundred Twenty Five Thousand 00/00 Dollars ($525,000.00) with an end date for the agreement on May 25, 2013. Section 3. That the payments to HDR Engineering, Inc. shall be made from the Retrofit Ramp-up Grant monies, Fund No. 17112, Organization No. 117792, which was accepted by City Council on June 29, 2010, through Ordinance No. 38762. Section 4. That this Ordinance, being administrative in nature, shall take effect and be in full force upon the date of its passage. INTRODUCED BY COUNCILMEMBER :/' �� i �� APPROVED BY: PASSED DEC � 4 2010 �-p � • • HE CITY OF OMAHA ate ATTES"" - T'-CLERK O , E.CITY'OF OMAH ate APPROVED AS TO FORM: I Cs CO CI Y ATTORNEY Date p:\LAW-COUNCIL DOCUMENTS\2010\20037v1j Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and Marketing/Engagement. Funding for this agreement will be provided wholly by the grant monies awarded to the City of Omaha from the Department of Energy. HDR has on file a current Annual Contract Compliance Form (CC-1). As is City policy, the Human Rights and Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. The Planning Department requests your consideration and approval of the attached Ordinance. Respectfully submitted, Referred to City Council for Consideration: PI Sim) R. . Cunningham, RA, F. SAME Date May 's ffice Date ei Planning Director Approved as to Funding: Approved: -/r--/ &AO'n260 i l .1 4715/1O Pamela Spaccarotella Date Thomas C. MarfisiDate Finance Director Human Rights and Relations Dir for p:\LAW-COUNCIL DOCUMENTS\2010\20036v1j sist the Planning Department develop the Omaha/Lincoln Retrofit Ramp- up (OLRR) Program as required by the That s:'!Akit. r,tsTaper during that time was r•: arly published and United States Department of Energy Office (DOE) of EnergyEfficiency in g; c.�y��u]] >t in the County of Dougl. :r.• • of Nebraska. and Renewable - �'et•`•'7r'C75� �r Energy's Energy Efficiency and Conservation C� Block Grant Competitive Grant Program '• �p�P-..G04ERg4 '••. ('Retrofit Ramp-up Grant"; and, involving ' y Subscribed in my pr f•n d sworn to bef,41 the payment of money from appropriations of more than one year in accordance with l TARY -/� 22nd Section 5.17 of the Home Rule Charter of ''ulilishe '� le•,eSSl0$ �'T u me this of 1956, as amended; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . EXHIBIT A- SCOPE OF SERVICES Scope of Work/Timeline PROPOSED SCOPE OF WORK FOR STAGE 1: November 2010 to June 2011 A. Strategic Communications for Program Implementation TASK 1. Develop and implement a comprehensive marketing strategy for the overall program. Objective A comprehensive marketing strategy for the Program will be developed to attract desired participants, identify target markets,create strategies and tools to reach those audiences, and establish a Program brand and name. Scope A.1.1. Identify Categories of Stage 1 Target Markets of Program Participants and stakeholders. • Identify and record Green Zone ownership, location, and building type. • Identify the fifty(50) most high-touch and high-tech socially-connected individuals (aka the "Big 50")within the Green Zones of both communities,for a total of 200 contacts. High- touch individuals will be identified through qualitative attributes like ADT signage in windows and community involvement,while high-tech individuals will be identified through the MindMixer web application. • Identify grassroots outreach opportunities and stakeholders within the Green Zones, including community gathering places, local employers and businesses, elected officials, NGOs, agencies,and local and national interest groups. A.1.2. Develop a Comprehensive Marketing Strategy for Stage 1. • Develop a strategy document that identifies appropriate marketing and engagement tools to reach each Target Market. • Develop a schedule of meetings, distribution dates, contacts and opportunities to educate and engage targets in both the residential and commercial building categories based on tiered category of Target Markets. • One (1) meeting will be held with the combined Market Strategy, Consumer Information and Neighborhood Advocacy workgroups to review draft strategies, progress reports and provide feedback. A.1.3. Develop a schedule of Program implementation for market-stratified groups. A.1.4. Develop a media plan (including earned,shared and paid advertising opportunities)that achieves visibility and corresponds with Program events.Talking points for each phase of the project will be developed to ensure messaging is constant,transparent and consistent. A.1.5. Create a Program Brand and Name • Develop a new Program name and a new Green Zone project name. • Develop a program logo and associated color palette for use on all program collateral. • Develop a program tagline. Omaha/Lincoln Retrofit Ramp-up Program 1 of 10 Marketing/Engagement Implementation in the County of Dougl. :r.• • of Nebraska. and Renewable - �'et•`•'7r'C75� �r Energy's Energy Efficiency and Conservation C� Block Grant Competitive Grant Program '• �p�P-..G04ERg4 '••. ('Retrofit Ramp-up Grant"; and, involving ' y Subscribed in my pr f•n d sworn to bef,41 the payment of money from appropriations of more than one year in accordance with l TARY -/� 22nd Section 5.17 of the Home Rule Charter of ''ulilishe '� le•,eSSl0$ �'T u me this of 1956, as amended; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • Develop a Creative Brief of project templates for consistent formatting and design of all outreach materials including: o Letterhead o Newsletter o Quarterly Report o Boards o Fact Sheets o PowerPoint o Brochures o CD Label o Program Information Packets A.1.6. Develop Marketing Strategy Tools • Mind Mixer: Develop and deploy the web application to reach a broader online community that is focused on energy and resource conservation issues in Omaha and Lincoln. • Assist and coordinate in the development and implementation of tools identified in the Marketing Strategy.Tools can include but are not limited to Direct Mail, Promotional Content,Video,Social Media, Meeting in a Box and"Earn Your Audit" Program. A.1.7. Coordinate Content for Quarterly Reports • Coordinate content and design of public Quarterly Report. Key Understandings • Douglas and Lancaster County data will be used for subtask A.1.1. • All material will be provided to the City for review; comments and edits will be provided to HDR within one(1)week of receipt. A single round of City review is provided for in the budget. • A draft of progress report will be provided to Program Staff one(1)week in advance of the Market Strategy,Consumer Information and Neighborhood Advocacy workgroups. • Two(2) HDR team members will attend of the workgroup meeting. • Preliminary logos and names will be posted to the web for electronic voting by the Leverage Partners;voting open be o en for a three-day period. • Market stratification includes financial groups, including low-income groups, high and low FICO Score groups, and property ownership groups, including owner-occupied, property management and tenant-occupied properties. • All deliverables in this task will be electronic; no production, printing or postage costs are assumed in this task. • All files submitted to Program staff will be in Microsoft Word or Adobe PDF. • Assume one(2).DOE Quarterly Report and one(2) public Quarterly Report during Stage 1 • Meeting logistics,agendas, materials and minutes will be developed for workgroup meetings.Assumes three(3)agendas and minutes will be prepared for Stage 1, and g g workgroup meetings will be held in Omaha. • The City will be responsible for all correspondence with the media, including distribution of material,as well as any paid advertising fees. Deliverables • Marketing Strategy Progress Reports o A progress report of the Marketing Strategy will be provided to Program Staff one(1) week in advance of the Market Strategy, Consumer Information and Neighborhood Advocacy workgroup. • Marketing Strategy o Draft submitted Thursday, February 10, 2011. Omaha/Lincoln Retrofit Ramp-up Program 2 of 10 Marketing/Engagement Implementation ey from appropriations of more than one year in accordance with l TARY -/� 22nd Section 5.17 of the Home Rule Charter of ''ulilishe '� le•,eSSl0$ �'T u me this of 1956, as amended; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • o Final submitted Monday, February 28, 2011. • Program Name, Logo and Tagline o Three (3)names, logos and taglines to be submitted December 8, 2010. o Final name, logo and tagline submitted December 22, 2010. • A Creative Brief o Final submitted December 22, 2010. .■ Public Quarterly Report o Layout and Content for two(2) public Quarterly Reports for Stage 1. Planned Meetings • One (1) meeting with the combined Market Strategy, Consumer Information and Neighborhood Advocacy workgroups. TASK 2. Coordination of and collaboration with Leverage Partners. Objective To effectively engage and coordinate with the Leverage Partners to deploy a successful marketing and engagement strategy. Scope A.2.1. Conduct Leverage Partners Engagement and Coordination Interviews • Schedule, plan and facilitate individual interviews with each Leverage Partner. • Discuss marketing strategy and gather points of contact for existing communication tools within partner organizations,such as bill stuffers, employee and customer newsletters, media campaigns,websites and e-mail distributions. • Follow-up conversations, if needed,will be conducted via telephone. A.2.2. Facilitate Leverage Partner Workgroup Management • Twenty-four(24)workgroup meetings are assumed. • Facilitate workgroup activities including: notetaking, preparing agendas,facilitating sessions and logistical coordination. • Assist with the development of systematic tools to support workgroup-identified goals, objectives and implementation measures. A.2.3. MindMixer will be used to generate ideas, prioritize implementation and facilitate ongoing discussion of important Program issues in tandem with the project management software, Base Camp, managed by Program staff. A.2.4. Annual Leverage Partner Meeting • HDR will attend the Annual Leverage Partner meeting. Key Understandings • Thirty(30) Leverage Partner Interviews are anticipated and will be held face-to-face for one (1) hour each. It is assumed that two(2) HDR team members will attend Partner Interviews. Ten (10)total follow-up phone conversations are assumed. HDR will prepare meeting summaries from Leverage Partner Engagement and Coordination Meetings. • The City will provide detailed contact information for the Leverage Partners and introduce the interview concept to the Leverage Partners through an e-mail. • All Leverage Partner Interviews will be completed within twenty-seven (27)days of Notice to Proceed;any exceptions will be communicated to the City. Mileage is included for two(2) meetings in Lincoln and two(2) meetings in Omaha; no meeting facilities fees are included in this task. • HDR will develop agendas, materials and minutes for workgroup meetings. Omaha/Lincoln Retrofit Ramp-up Program 3 of 10 Marketing/Engagement Implementation of more than one year in accordance with l TARY -/� 22nd Section 5.17 of the Home Rule Charter of ''ulilishe '� le•,eSSl0$ �'T u me this of 1956, as amended; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • Two(2) HDR team members will attend all workgroup meetings. Mileage is included for no more than four(4) meetings in Lincoln. • The Annual Leverage Partner Meeting will be a half-day format; no expenses for materials, facilities, meals,transportation or hotel rooms for the Annual Leverage Partner Meeting attendees are included in this task. • Five(5) HDR team members will participate in the Annual Leverage Partner Meeting. • Program Staff will facilitate, coordinate meeting location, logistics and meeting invitations for the Annual Leverage Partner Meeting. HDR can assist or manage this task as an out-of- scope item. Deliverables None Planned Meetings • A total of thirty(30) Leverage Partner Interviews and ten (10)follow-up phone conversations are anticipated. • Twenty-four(24)workgroup meetings. • One (1)Annual Partner Meeting. TASK 3. Work in partnership with the Technical Services Implementation team to connect program participants with auditing/retrofitting work. Objective To develop a detailed strategy for Program communications and collaboration with the Technical Services Implementation Team and contractors. Scope A.3.1. Participate in a Program Kick-off Meeting:The City will host a project kick-off meeting for the Program Staff,the Marketing and Engagement Implementation Team,and the Technical Services Implementation Team. A.3.2. Participate in regular Status Meetings: Regular meetings will be held with Program staff and the Technical Services Implementation Team to discuss the marketing and engagement process, review work to date, collaborate on tool development,and coordinate scheduling of participant services.These meetings will be held in person or via conference call as prescribed in the Project Kick-off Meeting. A.3.3. Facilitate and manage a Strategic Issues Management Team and Protocol • Establish a strategic issues management(SIM)team of Program staff,Technical Implementation Team members,and Marketing and Engagement Implementation Team members. A communications protocol will be established at the onset of the project that will be updated as necessary to help manage and track participant communications, as well as to initiate appropriate and timely responses.The response procedure will be specific to participant type and project phase. • Initiate and manage weekly team conference call meetings to review responses. Key Understandings • The City will arrange the meeting logistics, including meeting invitations, meeting materials and meeting minutes for the Project Kick-off meeting,status meetings and SIM Meetings; it is assumed that all meetings will be held in Omaha via conference call or web meeting. Status Meetings and SIM Meetings will be held in conjunction; assume no more than a one- hour weekly meeting. • The City will develop a SIM team to include a representative from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • Two(2) HDR team members are anticipated for each status meeting. • Two(2) HDR team members will participate in each SIM meeting. • The City will review and provide comments on all materials within one week of receipt. • No printing costs are assumed in this task. Deliverables • Communications Protocol o Draft submitted December 8, 2010. o Final submitted December 22, 2010. Planned Meetings • Kick-off Meeting. • Twenty-four(24)weekly Status Meetings and SIM Team meetings are anticipated in Stage 1. B. Recruitment and Enrollment of Program Participants TASK 1. Design program participant intake process. Objective Work in partnership with the Technical Services Implementation Team to develop a standard enrollment verification process(based on eligibility criteria),as well as a standard intake process for each building type. Scope • B.1.1. Develop a systematic approach for Participant Administration • Identify,train and coordinate grassroots community Recruiters through the implementation of the marketing strategy. • Identify,train and manage Participant Navigators,who will be assigned to program participants for the duration of the audit, retrofit and reporting phases post-Stage 1. • Develop management tools and communications protocols for Participant Navigators. • Host eight(8)orientation meetings for community Recruiters;four(4)each in Lincoln and Omaha. • Host four(4)orientation meetings for Participant Navigators. B.1.2. Develop and manage a Participation Management and Tracking System • HDR's proprietary contact database system will be utilized to help track outreach, contacts, mailing lists and program participation in Stage 1. • Identify contact lists including Contractor,federal agency, owner-occupants,tenants, property managers, non-occupant owners, participant (audit or retrofit)and Leverage Partners. Key Understandings • HDR will serve in the Participant Navigator role for Stage 1. • Two(2) HDR team members will lead the community Recruiter and Participant Navigator Orientation meetings; HDR will develop agendas and summaries for all meetings. • The contact database will be retired in future stages as the Technical Implementation Team develops a comprehensive system that can manage all data;existing data in HDR's system will be migrated to the enterprise system once created. • The City will provide HDR with any existing contact lists they are currently managing for the program;to be provided on the HDR contact template. Omaha/Lincoln Retrofit Ramp-up Program 5 of 10 Marketing/Engagement Implementation all or web meeting. Status Meetings and SIM Meetings will be held in conjunction; assume no more than a one- hour weekly meeting. • The City will develop a SIM team to include a representative from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • Management Tools and Communications Protocol for Recruiters and Participant Navigators will be developed and refined throughout Stage 1. • All data delivered to the City will be exported into an Excel spreadsheet. • No printing is assumed in this task. Deliverables • Online Contact Form submitted January 7, 2011. • Management Tools and Communications Protocol for Recruiters and Participant Navigators Final Submitted May 30, 2010. Planned Meetings • Assume eight(8)orientation meetings for community Recruiters,four(4)each in Lincoln and Omaha. • Assume four(4)orientation meetings for Participant Navigators. TASK 2. In partnership with the Technical Implementation Team,organize interested participants based on eligibility criteria; explain financing options available to interested participants based on information provided by the Financial Mechanism Group. Objective Eligible participants will be organized into different groups based on building type and geographic location. Participant Navigators will introduce the process,schedule and financing options available for additional retrofitting work. Scope B.2.1. Conduct Participant Orientations • Program Participants will be grouped by building type and geographic location in partnership with the Technical Implementation Team and Program staff. Each group will be assigned a contractor(s), and a Participant Navigator who will facilitate a single Participant Orientation per group. Participant Navigators will plan logistics, send meeting invitations, track RSVPs, establish agendas and supporting materials and submit meeting summaries. Key Understandings • HDR will act as Participant Navigator for Stage 1; additional Participant Navigators for future stages will be identified and trained during Stage 1 to begin Participant Administration in Stage 2. • Participant Navigator will act as the single point of contact for participants through the orientation, audit, retrofit, and reporting phases of the Program. • There will be fourteen (14) Participant Orientations in Stage 1; assumes thirty(30) . participants at each meeting fora total of four-hundred participants (400). • Two(2) HDR team members will attend and manage the Participant Orientation Meetings in Stage 1. • HDR will coordinate and produce direct mail invitations for each orientation meeting; assumes a total of 400 single-sided, black-and-white letters sent by first class mail; no additional printing is assumed in this task. • Facility fees are not included in this task; HDR will be responsible for refreshments at all Participant Orientations. Deliverables • None Planned Meetings • Fourteen (14) Participant Orientation meetings are assumed for Stage 1. Omaha/Lincoln Retrofit Ramp-up Program 6 of 10 Marketing/Engagement Implementation ve from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • TASK 3. Enroll program participants. Objective Develop and deploy electronic and paper enrollment tools for Recruiters to utilize. Scope B.3.1. Develop electronic and paper enrollment tools to be used for participant enrollment for both residential and non-residential Program Participants. • B.3.2. Provide local dedicated enrollment lines for both residential and non-residential Program Participants in each Green Zone. Key Understandings • HDR will establish enrollment procedures, provide oversight and facilitate enrollment of Participants in Stage 1. • Local enrollment phone lines and paper enrollment forms will be provided as a supplement to the web-based enrollment system for interested participants who do not have access to the web;all data will be logged into the web-based system.A database or interface will be developed to standardize the collection and sharing of data between Program teams. • Two-hundred (200)single-sided, black-and-white paper enrollment tools will be produced; no additional production, printing or postage costs are assumed in this task. • Phone lines will be automated; not managed by a live person. • HDR will utilize the Participant Navigator Communications Protocol to outline the enrollment process, including data entry from paper enrollment forms and data from enrollment phone lines. • HDR will maintain an electronic library of all data received during enrollment. • Management of the enrollment phone lines will be provided by HDR in Stage 1. • All material will be provided to the City for review; comments and edits will be provided to HDR within one(1)week of receipt. A single round of City review is provided for in the budget. • HDR will establish dedicated enrollment lines through an outside provider. Four(4) phone lines are assumed with a maximum of three mailboxes; assumes two(2)scripts each quarter,for a total of eight(8)scripts in Stage 1. Deliverables • Enrollment Tools launched January 7, 2010. • Planned Meetings • None Omaha/Lincoln Retrofit Ramp-up Program 7 of 10 Marketing/Engagement Implementation our-hundred participants (400). • Two(2) HDR team members will attend and manage the Participant Orientation Meetings in Stage 1. • HDR will coordinate and produce direct mail invitations for each orientation meeting; assumes a total of 400 single-sided, black-and-white letters sent by first class mail; no additional printing is assumed in this task. • Facility fees are not included in this task; HDR will be responsible for refreshments at all Participant Orientations. Deliverables • None Planned Meetings • Fourteen (14) Participant Orientation meetings are assumed for Stage 1. Omaha/Lincoln Retrofit Ramp-up Program 6 of 10 Marketing/Engagement Implementation ve from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . C. Consumer Information TASK 1. Design and maintain consumer-based one-stop-shop to increase consumer information and awareness of the energy efficiency market. Objective Design, maintain and host a website that will be used during the project to deliver components of the marketing strategy,educate the consumers about the project and its purpose, and support electronic enrollment. Scope C.1.1. Develop a Program website The Stage 1 website will include the following components: • Project Page:This page will provide information about the project,timeline and opportunities for participation. • Enrollment Pages:Two enrollment pages targeted at residential and non-residential Participants can be used to collect contact information and offer specific fields to verify enrollment eligibility. • Frequently Asked Questions:This material will include answers to common questions and can be updated throughout the project duration. • Consumer Information Clearing House:This page can be used to provide information on financing options, local programs for energy use reduction, resource conservation and other links to national energy resources. Key Understandings • An initial soft launch of the website will include project information and the enrollment page;ongoing development and management of the web site will occur throughout Stage 1. At the conclusion of the project,ownership and maintenance of the website will transfer to the City. • All material will be provided to the City for review; comments and edits will be provided to HDR within one(1)week of receipt. A single round of City review is provided for in the budget. Deliverables • • Website published January 7, 2010. Planned Meetings • None TASK 2. Design of program participant packets. Objective Participant information packets will be designed to systematically pull data and generate a personal profile from each Participant's experience. Omaha/Lincoln Retrofit Ramp-up Program 8 of 10 Marketing/Engagement Implementation 7 of 10 Marketing/Engagement Implementation our-hundred participants (400). • Two(2) HDR team members will attend and manage the Participant Orientation Meetings in Stage 1. • HDR will coordinate and produce direct mail invitations for each orientation meeting; assumes a total of 400 single-sided, black-and-white letters sent by first class mail; no additional printing is assumed in this task. • Facility fees are not included in this task; HDR will be responsible for refreshments at all Participant Orientations. Deliverables • None Planned Meetings • Fourteen (14) Participant Orientation meetings are assumed for Stage 1. Omaha/Lincoln Retrofit Ramp-up Program 6 of 10 Marketing/Engagement Implementation ve from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . Scope C.2.1. Develop and coordinate personalized information packets that will provide information detailing pre-audit energy use, retrofit recommendations, estimated post-retrofit energy consumption and behavioral conservation measures. Key Understandings • HDR will develop and produce Program Information Packets for Stage 1.These will consist of a cardstock folder with a maximum of six(6)full-color, double-sided inserts;sticker labels will be produced for the folder cover. • Consumer and project information for the website will be provided from the Technical Services Implementation Team and appropriate workgroups; HDR will edit and produce content for web delivery. Deliverables • Four-hundred (400) Program Information Packets. Planned Meetings • None Omaha/Lincoln Retrofit Ramp-up Program 9 of 10 Marketing/Engagement Implementation to common questions and can be updated throughout the project duration. • Consumer Information Clearing House:This page can be used to provide information on financing options, local programs for energy use reduction, resource conservation and other links to national energy resources. Key Understandings • An initial soft launch of the website will include project information and the enrollment page;ongoing development and management of the web site will occur throughout Stage 1. At the conclusion of the project,ownership and maintenance of the website will transfer to the City. • All material will be provided to the City for review; comments and edits will be provided to HDR within one(1)week of receipt. A single round of City review is provided for in the budget. Deliverables • • Website published January 7, 2010. Planned Meetings • None TASK 2. Design of program participant packets. Objective Participant information packets will be designed to systematically pull data and generate a personal profile from each Participant's experience. Omaha/Lincoln Retrofit Ramp-up Program 8 of 10 Marketing/Engagement Implementation 7 of 10 Marketing/Engagement Implementation our-hundred participants (400). • Two(2) HDR team members will attend and manage the Participant Orientation Meetings in Stage 1. • HDR will coordinate and produce direct mail invitations for each orientation meeting; assumes a total of 400 single-sided, black-and-white letters sent by first class mail; no additional printing is assumed in this task. • Facility fees are not included in this task; HDR will be responsible for refreshments at all Participant Orientations. Deliverables • None Planned Meetings • Fourteen (14) Participant Orientation meetings are assumed for Stage 1. Omaha/Lincoln Retrofit Ramp-up Program 6 of 10 Marketing/Engagement Implementation ve from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . D. Marketing and Engagement Program Management TASK 1. General Objective HDR and the City will develop a Marketing and Engagement Implementation Project Management Plan and update it as necessary to keep all team members up to date. Scope D.1.1. Progress and Status Reports: HDR will prepare and submit monthly reports with a summary of key tasks and upcoming activities based on key metrics as required by the Department of Energy. D.1.2. DOE Quarterly Report:Coordinate content and provide the Program Staff with key measurement metrics of the Marketing and Engagement Implementation process as required by the Department of Energy on a quarterly basis. D.1.3. Quality Management: HDR will develop a Quality Control Plan for the project to help ensure consistency in all published materials for the program.This plan helps ensure appropriate project coordination and QC reviews are completed for all deliverables. D.1.4. DOE Better Building Partner Meeting:Assumes one(1) HDR Team member will attend the DOE Better Buildings Partner Meeting in February;travel and expenses are included in the fee for this task. Key Understandings • For Stage 1, eight(8) progress and status reports are anticipated. • HDR will arrange for and manage HDR subconsultants and contributions to monthly data reports. • Assume two(2)days travel for DOE Better Building Partner Meeting. • No printing costs are assumed in this task. Deliverables • Monthly Project Progress Reports • DOE Quarterly Report o Assume content of three (3)DOE Quarterly Reports for Stage 1. • HDR Quality Control Plan Planned Meetings • One(1) DOE Better Building Partner Meeting. Omaha/Lincoln Retrofit Ramp-up Program 10 of 10 Marketing/Engagement Implementation ram participant packets. Objective Participant information packets will be designed to systematically pull data and generate a personal profile from each Participant's experience. Omaha/Lincoln Retrofit Ramp-up Program 8 of 10 Marketing/Engagement Implementation 7 of 10 Marketing/Engagement Implementation our-hundred participants (400). • Two(2) HDR team members will attend and manage the Participant Orientation Meetings in Stage 1. • HDR will coordinate and produce direct mail invitations for each orientation meeting; assumes a total of 400 single-sided, black-and-white letters sent by first class mail; no additional printing is assumed in this task. • Facility fees are not included in this task; HDR will be responsible for refreshments at all Participant Orientations. Deliverables • None Planned Meetings • Fourteen (14) Participant Orientation meetings are assumed for Stage 1. Omaha/Lincoln Retrofit Ramp-up Program 6 of 10 Marketing/Engagement Implementation ve from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . cj :{ —1 r 1 aj o a 'IE d -a ¢ c • J a;c 3 ' =it o o II c I .1 ga • nC a,.3 Ts 0 E �' rc ',`o t a < oit n ° c c F I o _ f q za E a 1 c c d d LL .�^. U..._-....-...__ .._.�..�..... ..._..� _.__.._ ___ ........... Y ... 2 a. : re r , t0 C Q‘-- 0 O ^i 9 cNi asf ce 03 2 o a k. E m w O O of `m`i a le 'o a ° m Q CV !% g 2 o a C ; Wu '_ ml C C n e J c— ? S a, d q o m m s en d coca EA c W E O(ij dm a 2. m I 2' e R e ♦ E E,.;i3 2 of I I HC a V'? : it a b n o N Nit- 12 ' • f g gli I e ea a Ei . seITY ' o z� .1'4 .-a • a N PI I Ii FQ g. Q Es I9 "O 'O I.00 :O (D 2. 'O 9 C jD� C 'O I9 :C •9 2 PI 0 t- a •�a 1 �N ^ to C.I« ..� n '' « U ;2 j i - E Ca E E . a j d x • E tj c a ,a ° c f. eci rn 11 ,c (° .� + E o jE c 1g+ E 4n `m �' ` Hc `m ,W c rn �� . o N� qq io It' o e. 'E Q ` W C !sc « a W r 'O ;m a C H •� m o iE c E m .o la 't' 3m o xi .E :c .E 10 n '� c� :« �'o is a w X o m @ iV t Lc c� d e Ec 1° o m a° o W ui g 2 a a it o a i@2 if s ''� g o E udIt d e ° » i E a° e 3 x d C`c Cer E •w o 'ed a o '� mp+p �8 C i s 2 2 .Ida, 5; x Ip a ,N U -F- 'a �dU Id; f ',a Y N r3 2 O ✓ h E i a_ f• ^ � (tO el ^ « N 'AN M M tit th 4 7 V 1"yz LL 0 agement Implementation ve from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . m 1. r6l c51; E 0 -a ` ao� 8 A c a . n a c E u o i C N m . Q S tC N .� E C '- c 03 nI O $ _ Q m n n 9- e m E . . n I, t E 3 AI c E f o G 0A _ LL u ..Y-- a. d 0' 0.)- m: CO L (a m L AI 0 0 2I.q: Q'N p a C 5 * a- C m J 4) o (0 a' . L 0) `A • al asd a O Ac QI r E C�.....,____._........_.........._......_.._ __.._----._—...... —..._ m z db .-T. ,,2 14 15 j� 'a I� 5- I� a - N• i7, iC I3 iC C 1C C I N I ,^•! 1; h op At C ~ f m C .= 1.2 . E _ �2 d io Q c O f I it C G nC C OnEE r 'E Z � `r 74 dm a 'jw` .Y, m m a o .1'4 .-a • a N PI I Ii FQ g. Q Es I9 "O 'O I.00 :O (D 2. 'O 9 C jD� C 'O I9 :C •9 2 PI 0 t- a •�a 1 �N ^ to C.I« ..� n '' « U ;2 j i - E Ca E E . a j d x • E tj c a ,a ° c f. eci rn 11 ,c (° .� + E o jE c 1g+ E 4n `m �' ` Hc `m ,W c rn �� . o N� qq io It' o e. 'E Q ` W C !sc « a W r 'O ;m a C H •� m o iE c E m .o la 't' 3m o xi .E :c .E 10 n '� c� :« �'o is a w X o m @ iV t Lc c� d e Ec 1° o m a° o W ui g 2 a a it o a i@2 if s ''� g o E udIt d e ° » i E a° e 3 x d C`c Cer E •w o 'ed a o '� mp+p �8 C i s 2 2 .Ida, 5; x Ip a ,N U -F- 'a �dU Id; f ',a Y N r3 2 O ✓ h E i a_ f• ^ � (tO el ^ « N 'AN M M tit th 4 7 V 1"yz LL 0 agement Implementation ve from City Communications. • Four(4) HDR team members will attend the Kick-off Meeting. Omaha/Lincoln Retrofit Ramp-up Program 4 of 10 Marketing/Engagement Implementation ded; to authorize the Finance T: Department to pay for the •services as r, • EXPIRES • �� I . r . 10 ditional Copies $ �- e i outlined in the agreement documents; to authorize payments from a specific account; • �t 0��' p and to provide an effective date hereof. ij `b '.� '$ `�7�I�. 2 0 WHEREAS, the City of Omaha Planning T4i OF f,,�(�jQ`T,.,`� Notary Pub ' $ o. o gl:Department has applied for and received ebras . • ' Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars ($10,000,000.00) - funded by an American Recovery and I Reinvestment Act administered through the DOE. I WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide program oversight in their respective communities. The City of Omaha, working in partnership with the City of Lincoln, will contract with and oversee Program Implementation teams in the areas of Technical Services and - E22 ; .255552. 2 .013 1 2 2 12 LT. r i- to o IC o c t• _.'"' I- 12 2 lu- g g 2 12 ir 2 2 2 12 2 2 I- I 111- c s2 -I ----I -i 1 - - -r- ----T;--- - ,0 co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . 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N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • PROFESSIONAL SERVICES AGREEMENT FOR MARKETING AND ENGAGEMENT FOR THE OMAHA-LINCOLN RETROFIT RAMP-UP PROGRAM THIS AGREEMENT is hereby made and entered into this 12th day of November, 2010, by and between the City of Omaha, a municipal corporation located in Douglas County, Nebraska (hereinafter referred to as the "City") and HDR Engineering, Inc. (hereinafter referred to as "Provider"), on the terms, conditions and provisions as set forth herein. PROJECT NAME AND DESCRIPTION The project is described as the Omaha-Lincoln Retrofit Ramp-Up (OLRR) Program. The Provider will develop and implement a comprehensive marketing strategy for the OLRR Program, in addition the Provider will develop a system to foster coordination and collaboration among approximately thirty (30) community partners in order to implement the OLRR Program. II. DUTIES OF PROVIDER A. Provider agrees to perform professional services for the City, as set out and more fully described in the Scope of Services, attached hereto as Exhibit A, relative to the above-referenced project, to which a schedule and fee is provided in Exhibits B & C, also attached hereto. Such services shall be completed by May 25, 2013. 1. Provider agrees to amend the Scope of Services periodically to reflect any changes as to the program scope of services and that any amendment will be submitted to City Council for approval. B. Provider designates Stephanie White, VP whose business address and phone number are: 8404 Indian Hills Drive, Omaha, NE 68114, 402-926-7037, as its project manager and contact person for this project. C. Provider agrees to maintain such records and accounts, including property, personnel and financial records, sufficient to identify and account for all costs pertaining to the project and certain other records as may be required by the City to assure a proper accounting for all project funds. These records shall be made available to the City and U.S. Department of Energy for audit purposes and shall be retained for a period of five (5)years after the expiration of this Agreement. D. Provider agrees to prepare a schedule of compensation, detailing hourly rates for all compensated providers, employees, and subcontractors. III. DUTIES OF CITY A. The City designates Kristina Wamstad-Evans, whose business address and phone number are 1819 Farnam Street, Suite 311, Omaha, NE 68183, (402) 444-6731, as its contact person for this project, who shall provide a notice to proceed and .at N1 . In N N 1 en.-I CN1 .0% I-I s-I O O Cl CII O IA IA m0 In IA 1/1en en en ,Al Al V IA IA IA ^•1 ClM e1 ,-1 e1 enenID U I0 ei H H PI c In H ° N .Nj Is C G C O d E d W E '2 d o " > 0E1 a v m a r u1 ID 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. 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N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . such other written authorizations as are necessary to commence and proceed with the project and various aspects of it. IV. COMPENSATION AND PAYMENT A. The services set forth in the Scope of Services, attached as Exhibit A and described more fully in the schedule and cost breakdown in Exhibits B and C, represent Stages Zero and One of the Programs Zero to Five Stages. Additional scope of services shall be negotiated for Stages Two through Five. The cost of services shall be accounted for on a lump-sum: percent of task completed basis, in accordance with tasks agreed to for each Stage. However, in no event will the total(all stages)payment to Provider exceed$525,000. B. Contractor shall submit monthly periodic invoices to the City contact person, detailing services performed and the cost thereof. Upon approval by the City, payment will be made on invoices within thirty (30) days after the date of the invoice. C. Reimbursable expenses shall be billed to the City by the Provider. The City will review the expenses submitted by Provider and determine which expenses, if any, to reimburse. D. The parties hereto acknowledge that, as of the date of the execution of the Agreement, Section 10-142 of the Omaha Municipal Code provides as follows: Any amendment to contracts or purchase which taken alone increases the original fee as awarded (a) by ten percent, if the original fee is one hundred fifty thousand dollars ($150,000) or more, or (b) by seventy-five thousand dollars ($75,000) or more, shall be approved by the City Council in advance of the acceptance of any purchase in excess of such limits. However, neither contract nor purchase amendments will be split to avoid advance approval of the City Council. E. The originally approved scope and primary features of a contract or a purchase will not be significantly revised as a result of amendments not approved in advance by the City Council. The provisions of this section will be quoted in all future City contracts. Nothing in this section is intended to alter the authority of the Mayor under Section 5.16 of the Charter to approve immediate purchases. F. Provider is authorized to begin preliminary work upon Notice to Proceed from the City designee of the Project as described in Scope of Services, Exhibit A, prior to execution of this Agreement. The Provider assumes the risk of loss should the Agreement fail to pass City Council approval. Upon application and approval by the City, the City will pay Provider for services rendered prior to the date of City Council approval. V. TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon written notice of such termination and specifying the effective date at least thirty (30) days prior to the effective date of such termination. In the event of termination,the Provider shall be entitled to just -2 - 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . and equitable payment for services rendered to the date of termination, and all finished or unfinished documents. All finished or unfinished documents, data, studies, models, reports or photographs shall become the City's property. Should Provider take any legal action against the City this Agreement will terminate immediately. VI. INDEMNIFICATION (1) To the fullest extent permitted by law, the Provider shall indemnify and hold harmless the City, its agents and employees, their successors and assigns, individually and collectively, from and against all claims, suits, damages, fines, losses and expenses, including but not limited to attorneys fees, arising out of or resulting from the provision of services under this Agreement, provide that such claim, suit, damage, fine, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including loss of use resulting there from, but only to the extent caused in whole or in part by negligent acts or omissions of the Provider, anyone directly or indirectly employed by it, or anyone for whose acts it may be liable, regardless of whether or not such claim, suit, damage, fine, loss or expense is caused in part by a party indemnified hereunder such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this paragraph. (2) In claims against any person or entity indemnified under this paragraph by an employee of the Provider, anyone directly or indirectly employed by it, or anyone for whose acts it may be liable, the indemnification obligation under this paragraph shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the Provider under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. VII. OWNERSHIP The City shall own all information developed by Provider pursuant to the terms of this Agreement, including, but not limited to, databases, documentation,.web information, data, qualified products,web tools and deliverables. VIII. ADDITIONAL SERVICES In the event additional services for the aforementioned project not covered under this Agreement are required, Provider agrees to provide such services at a mutually agreed upon cost. I X . INSURANCE REQUIREMENTS During the term of the Agreement, Provider shall maintain professional liability insurance in the minimum amount of one million dollars ($1,000,000) and shall have on file with the City a certificate of insurance which provides combined coverage for bodily injury and property damage in a minimum amount of $1,000,000 per occurrence, and shall carry workers' compensation insurance in accordance with the statutory - 3 - d to just -2 - 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • requirements of the State of Nebraska. The insurance policy shall include the City of Omaha as an additional insured. Written evidence of such insurance shall be submitted to the City for approval. X. GENERAL CONDITIONS A. Non-discrimination. Provider shall not, in the performance of this Agreement, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, national origin, political or religion opinions, affiliations, marital status or disability as recognized under 42 U.S.C. § 12101 et seq., and the Omaha Municipal Code § 13-89. B. Captions. Captions used in this Agreement are for convenience and are not used in the construction of this Agreement. C. Applicable laws. Parties to this agreement shall conform with all existing and applicable City ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this Agreement. D. Small & Emerging Small Business Program. The Provider will work to meet the intent of the Small and Emerging Small Business Program ordinance as it applies to all work contracted by the Provider. E. American Recovery and Reinvestment Act of 2009. Provider agrees to comply with all requirements of the American Recovery and Reinvestment Act ("ARRA"), Public Law 111-5. The ARRA appropriates funding for the Department of Energy ("DOE") to issue/award formula-based grants to states,U.S. territories,units of local government, and Indian tribes under the Energy Efficiency and Conservation Block Grant (EECBG) Program. DOE's authorization for this program is set forth in Title V, Subtitle E of the Energy Independence and Security Act(EISA)of 2007. The Provider and the City will comply with the Special Terms & Conditions of ARRA, including a "Flow Down" Requirement that includes these special terms and conditions in any subaward, including the contracted projects. Be advised that special terms and conditions may apply to projects funded by the Act relating to: • Reporting,tracking and segregation of incurred costs; • Reporting on job creation and preservation; • Publication of information on the Internet; -4 - er this Agreement are required, Provider agrees to provide such services at a mutually agreed upon cost. I X . INSURANCE REQUIREMENTS During the term of the Agreement, Provider shall maintain professional liability insurance in the minimum amount of one million dollars ($1,000,000) and shall have on file with the City a certificate of insurance which provides combined coverage for bodily injury and property damage in a minimum amount of $1,000,000 per occurrence, and shall carry workers' compensation insurance in accordance with the statutory - 3 - d to just -2 - 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • Access to records by Inspectors General and the Government Accountability Office; • Prohibition on use of funds for gambling establishments, aquariums, zoos, golf courses or swimming pools; • Ensuring that iron, steel and manufactured goods are produced in the United States; • Ensuring wage rates are comparable to those prevailing on projects of a similar character; • Protecting whistleblowers and requiring prompt referral of evidence of a false claim to an appropriate inspector general; and • Certification and Registration. These special terms and conditions will be based on provisions included in Titles XV and XVI of the Act. The Special Provisions are located at http://management.energy.gov/business_doe/business_forms.htm. F. Compliance with the Department of Energy's Energy Efficiency and Conservation Block Grant program directives. Provider will be required to meet requirements for prevailing wage for all laborers and mechanics (i.e. Davis Bacon Act), National Environmental Policy Act ("NEPA") compliance, waste management for any sanitary or hazardous waste generated as a result of the proposed project, and Section 106 of the National Historic Preservation Act. G. Interest of the City. Pursuant to Section 8.05 of the Home Rule Charter, no elected official or any officer or employee of the City shall have a financial interest, direct or indirect, in any City agreement. Any violation of this section with the knowledge of the person or corporation contracting with the City shall render the agreement voidable by the City. H. Interest of the Contractor. The Provider covenants that it presently has no interest and shall not acquire any interest, direct or indirect,which would conflict with the performance of services required to be performed under this Agreement; it further covenants that in the performance of this Agreement, no person having any such interest shall be employed. Merger. This Agreement shall not be merged into any other oral or written agreement, lease or deed of any type. This is the complete and full agreement of the parties. - 5 - sts; • Reporting on job creation and preservation; • Publication of information on the Internet; -4 - er this Agreement are required, Provider agrees to provide such services at a mutually agreed upon cost. I X . INSURANCE REQUIREMENTS During the term of the Agreement, Provider shall maintain professional liability insurance in the minimum amount of one million dollars ($1,000,000) and shall have on file with the City a certificate of insurance which provides combined coverage for bodily injury and property damage in a minimum amount of $1,000,000 per occurrence, and shall carry workers' compensation insurance in accordance with the statutory - 3 - d to just -2 - 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . J. Modification. This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. K. Assignment. The Provider may not assign its rights under this Agreement without the express prior written consent of the City. L. Strict compliance. All provisions of this agreement and each and every document that shall be attached shall be strictly complied with as written, and no substitution or change shall be made except upon written direction from authorized representative. M. Documentation and Record-Keeping. All Provider records with respect any matters covered in this Agreement shall be made available to the City, its designees or the U.S. Department of Energy, at any time during normal business hours, as often as the City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any contract entered into by the Provider with any contractor or subcontractor shall include this Section to ensure said access. Upon completion of the Agreement or if the Agreement is terminated by either party, Provider acknowledges that the City shall retain control and possession of any information prepared pursuant to this Agreement including,but not limited to, databases, documentation, web information, data, qualified products, web tools developed pursuant to this Agreement, and deliverables prepared by Provider. N. Release of Information Laws. The Provider specifically hereby states, agrees and certifies that it is familiar with the limited purpose set forth in the Federal Laws, Rules and Regulations, and in the laws of the State of Nebraska, for which personal information requested may be used and that the information received will be used solely for those limited purposes and not to harass, degrade or humiliate any person. The information released shall be used for the limited proposes stated, and the Provider further agrees to indemnify and hold harmless the City of Omaha for any liability arising out of the improper use by the Provider of information provided. O. Independent Contractor. Nothing contained in his Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Provider shall at all times remain an independent contractor with respect to the services to be performed under this Agreement. The City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Provider is an Independent Contractor. - 6 - -2 - 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . XI. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this contract and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: A. City of Omaha Kristina Wamstad-Evans Omaha/Douglas Civic Center 1819 Farnam Street Omaha,NE 68183 (402)444-6731 Phone (402)444-6140 Facsimile B. HDR Engineering,Inc. Timothy R. Crockett,Senior Vice President 8404 Indian Hills Drive Omaha,NE 68114 (402)399-1070 Phone (402)399-4918 Facsimile EXECUTED this/2 day of /4/./ ,2010. HDR Engineering,Inc.,Provider ATTEST: By Senior Vic resident EXECUTED this J day of AetrA ric 2010. CITY OF OMAHA, a Municipal Corporation ATTEST: `. B • By . y, City Clerk, ity of Omaha , s>ayor, r` of Omaha -- APPROVED AS TO FORM: 1 ( . 1a-/0 City Attorney Date -7 - subcontractor shall include this Section to ensure said access. Upon completion of the Agreement or if the Agreement is terminated by either party, Provider acknowledges that the City shall retain control and possession of any information prepared pursuant to this Agreement including,but not limited to, databases, documentation, web information, data, qualified products, web tools developed pursuant to this Agreement, and deliverables prepared by Provider. N. Release of Information Laws. The Provider specifically hereby states, agrees and certifies that it is familiar with the limited purpose set forth in the Federal Laws, Rules and Regulations, and in the laws of the State of Nebraska, for which personal information requested may be used and that the information received will be used solely for those limited purposes and not to harass, degrade or humiliate any person. The information released shall be used for the limited proposes stated, and the Provider further agrees to indemnify and hold harmless the City of Omaha for any liability arising out of the improper use by the Provider of information provided. O. Independent Contractor. Nothing contained in his Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Provider shall at all times remain an independent contractor with respect to the services to be performed under this Agreement. The City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Provider is an Independent Contractor. - 6 - -2 - 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . cu. C d C Fr") W (D COC a n i Iml .0 t O o n • © rn Ly v a 0 z �° z Q z 41 tn A rn • -p ET Cu 0 �1 C O -n .. rr rr a O i 0 c rcr 3 = n p , 0 3 7 g O 00 d -, = 0 (ND -0 . 01 a) O 2 3 2 (D (D ,_,. r p. cu to z 7) G O 71 N a (D [cD 0 J 11 l0 l0 747 O (D (D n) O z W n (D r_+: m ( -, n = N 7d �0 n O • al, ° (D(D a d <' m O 3 (D D Z (DD B rr d IA F ai ,, D 3 oi (D = N a) 3 z rn r- a) = (sD °i � o o = `�3 (DB 3 ac a (DZ O c `\ O Ol f� N C = e-r z- a. - rr A �w ca ° o n f5' o`otp (aj = - lD C = rn n � roO n, 3m 3v � 0Sdo mc = a3 . z U\ -1 g-t3 c n. o (D 3 v3i xi (o c. O -. o v; 2 n rt 0 O B a y o -., =' n ,, $ � o�, P fD o * 0 (DD Rtn o Min a) a; La' 13-) . \ j n G O C O O rat =! 3 (D N r. =). O. (D _, 7r fD -0 V1 rr rr '* ' O0 IUifih .JI !fl. . . OW In NV y< 3 7y O () = O S 3 n m D. 0 to (D (D 7 -< -0 rt to -, Cl-o 3 3 () n D .G al • ri- ! CD \ -'-a (l • • n +' \ 5 corn • l • 1 La ' • a— 1:::, t. rn . Iv OM w gni OW N0 . . • co ...... i • c ;. , 4- g o �v. .`.r • `•� �. 4 ,-,,,..._: ,,.: . ,� z I will be used solely for those limited purposes and not to harass, degrade or humiliate any person. The information released shall be used for the limited proposes stated, and the Provider further agrees to indemnify and hold harmless the City of Omaha for any liability arising out of the improper use by the Provider of information provided. O. Independent Contractor. Nothing contained in his Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Provider shall at all times remain an independent contractor with respect to the services to be performed under this Agreement. The City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Provider is an Independent Contractor. - 6 - -2 - 7-7 E c o m c a c m v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . V -NOTICE TO PUBLIC- THE DAILY RECORD The following Ordinance has been set for City Council Hearing on December 7, OF OM A H,� 2010,at 2:00 p.m.: l�l t�l! AN ORDINANCE approving a professional services agreement wit'HDRt Engineering, RONALD A. HENNINGSEN, Publisher Inc., en and administer marketing PROOF OF PUBLICATION .and engagement services in order to carry out the strategic communications, engage program participants,and develop consumer information tools for the omahartincoln UNITED STATES OF AMERICA, Retrofit Ramp-up (OI.RR) Program as required by the United States Department of The State of Nebraska, SS. Energy Office(DOE)of Energy Efficiency and Renewable Energy's Energy Efficiency and District of Nebraska, Conservation Block Grant Competitive Grant County of Douglas, Program ('Retrofit Ramp-up Grant'); and involving the payment of money from City of Omaha, appropriations of more than one year in accordance with Section 5.17 of the Home J.BOYD Rule Charter of 1956, as amended; to authorize the Finance Department to pay for the services as outlined in the agreement being duly sworn,deposes and says that she is documents; to authorize payments froma specific account;and to provide an effective LEGAL EDITOR date hereof. WHEREAS, the City of Omaha Planning of THE DAILY RECORD, of Omaha, a legal newspaper, printed and Department has applied for and received Grant Number DE-EE0003578 in the amount published daily in the English language, having a bona fide paid of Ten Million 00/00 Dollars ($10,030,000.00) circulation in Douglas County in excess of 300 copies, printed in funded by the American Recovery and Reinvestment Act which is administered Omaha,in said County of Douglas,for more than fifty-two weeks last through the DOE. past; that the printed notice hereto attached was published in THE WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE DAILY RECORD of Omaha,on and both Omaha and Lincoln will provide ' program oversight in their respective November 2010 communities. The City of Omaha, working 26, in partnership with the City of Lincoln,will contract with and oversee Program Implementation teams in the areas of Technical Services and Marketing/Engagement. • BUSTER BROWN, That z a er duringthat time was re City Clerk P P gut published and 11-26-10 in g enalteitgaliiba in the County of Douglas, Sta ebraska. Q�y••AERAi '••� Subscribed in my present d sworn to ore ca NW? b{isher4sli? eSION$ me this 6 th day of EXPIRES dditional Copies $ 20_1_0_ STATE OF NF��c No2id b (e • o Co St of eb v 2 E E Y f c E c v E E m I0 c m E •, A 19 01 c m Q 11m n O. c e0 Ea- 2 w , m 4 -0 �. E o` a O c •,� a` Ly Zr, LLI G c c ` c l. m c c m E " E c y . a 0, w n t° yy E O d H ?� N AIM a C - N 151 at i r e E c 12 a `' `- N C C a $ �i'® E u f 00— g c c c c i ° o n m m `�' E o a, nx e1 E E E > 0 o c m y w E 2 w iaCe v " c, ° m • li 1a E E 0 v1 U o C m u c w ` N c ¢ c O C w r w a y m a C d a _ o 2 z 00 z a `n c al -y c w a m N 0 i a 10 c o`'c ❑a«1 E m .., �' 2 0 10 u a .o n ° ❑ A •- m •$?' u �a d in A al d « a aD m Y C Y d 9 A ., .- 0/ m 2 9 m 9 3 E O d m•- m r _ w O F 'A •.P. N L 0) Ol O J B. 3 G C C u y f0 N N C a 3 1 - d a d . o A v cc In f u H a y w f ¢ ie v1 in 2 a a d w tt C A e1 N M Q Y1 IO 1I N .0 N en < m N M y e1 N ,••I ,••I e1 N CAA e-1 N M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . . • ' • "NOTICE TO PUBLIC. - THE DAILY RECORD ORDINANCE NO.38887 ' AN ORDINANCE approving a professional OF O�/�A J%Hu A services agreement with HDR Engineering, l�'L Inc., to prepare and administer marketing 1 and engagement services in order to carry RONALD A. HENNINGSEN, Publisher out the strategic communications, engage program participants,and develop consumer PROOF OF PUBLICATION +information tools for the Omaha/Uncoln Retrofit Ramp-up (OLRR) Program as 1 ' required by the United States Department of UNITED STATES OF AMERICA, I Energy Office(DOE)of Energy Efficiency and Renewable Energy's Energy Efficiency and The State of Nebraska, • w SS.Conservation Block Grant Competitive Grant District of Nebraska, Program (*Retrofit Ramp-up Grant'); and I i involving the payment of money from + County of Douglas, appropriations of more than one year in Cityof Omaha, accordance with Section 5.17 of the Home Rule Charter of 1956, as amended; to i authorize the Finance Department to pay for t J.BOYD ,'the services as outlined in the agreement ldocuments; to authorize payments from a • specific account;and to provide an effective 1 being duly sworn,deposes and says that she is `date hereof. WHEREAS, the City of Omaha Planning LEGAL EDITOR Department has applied for and received 'Grant Number DE-EE0003578 in the amount of THE DAILY RECORD, of Omaha, a legal newspaper, printed and of•Ten Million 00/00 Dollars ($10,000,000.00) funded by the American Recovery and published daily in the English language, having a bona fide paid t Reinvestment Act which is administered circulation in Douglas County in excess of 300 copies, printed in through the DOE. WHEREAS, the City of Omaha will serve Omaha,in said County of Douglas,for more than fifty-two weeks last as OLRRboth Program and Lincoln to the DOE• past; that the printed notice hereto attached was published in THE and Omaha and Lincoln will provide l program oversight in their respective DAILY RECORD,of Omaha,.on I.communities. The City of Omaha, working yin partnership with the City of Uncoln, will December 22 2010 contract with and oversee Program z Implementation teams in the areas of Technical Services and Marketing/Engagement. , SUMMARY: AN ORDINANCE approving a professional services agreement with HDR Engineering,Inc., to prepare and administer marketing That said ewspaper during that time w._ : arlypublished and and engagement services in order to carry in ge HC rC it in the County of Doug . .1 d 'f :to of Nebraska. out the strategic communications, engage program,participants,and develop consumer c). •• F information tools for the Omaha/Uncoln G0NERgz ....'1' At, Retrofit Ramp-up (OLAR) Program as �;' Subscribed in my . '••nce and sworn to .: ore required by the United States Department of • q Y Energy Office(DOE)of Energy Efficiency and u ltr;he ' f�Te•RY me this 2 2nd ;ay of Renewable Energy's Energy Efficiency and / (� ,wit Slu . Conservation Block Grant Competitive Grant PIRES Program ('Retrofit Ramp-up Grant'); and 1dditlonal pies •$ T�P mbP • 20 1 n involving the payment of money from ' appropriations, of more than one year in •••.'4rotal?0"\.g. , accordance with Section 5.17 of the Home 'L.I* J' �Trf/t n•:..,,. :9:,-�, Notary P . ...d •: I ou:•. ty Rule Charter of 1956, as amended; to . /� Q� N�� r authorize the Finance Department to pay for ' I�T,Re—� ,�.,�.4-t-�` S..te of Nebra a the services as outlined in the agreement documents; to authorize payments from a • specific account; and to provide an effective ' date hereof. WHEREAS, the City of Omaha Planning Department has applied for and received Grant Number DE-EE0003578 in the amount of Ten Million 00/00 Dollars (S10,030,000.00) funded by the American Recovery and Reinvestment Act which is administered through the DOE. WHEREAS, the City of Omaha will serve as OLRR Program administrator to the DOE and both Omaha and Lincoln will provide M C fap O O O C VI ei ,•'1 e1 ey ,^I ,••I ,•1 N N N N M M M D'. N rl N M u eY N C ,^I ei .••I e, 1 H 2 0 _Q O p p p 8 A N . $ O S 8 2 L N G 1- e1 N .4 Q Q' 0 ,-1 = co ' c2 ° r r 7 19 o 5 1 5 5 ;-..• ;--- iii I Z-- I o o I."'. .-- o Q ,. • a . ..,2 , , , , E 1. . ;--- ; 0 69i; 15 ; 11 .2 li 1.5 li. ; i ' 1$2 1; ig g 1g 1g ig -L. g g 1g ig lo; 14 0 2 0 m m gg i- 1- 1 , E 2 1 --- --. 1 • ' 14. Ef' EllEgIgigig 11c2. .., ., m ..... I • • o 1 . 1 1 1 I I 1 --_- -- I 1 --1----- -i--"-- --"". I I I i 1 I I I 18 I 2 1 1 I I I IS I'S I ' I I 1 o I I g li L. I I III 122 I di I I I; It 113 -e-,, I . lo.,), i 2 g 0. . 1 . 12 li .7 1 . It E: e IF! 1 7 5 14 1.-, 5 . 12 10. 9 I E CD • I E 1. ,..9, it F- 1 5 1.2 le i g 1 12 Ig It --6.- I, 5 8 8 I. -4 . I E. z If; -13 F.. I , I, I. 2 c, it-, ig .. g . - e, i: . rrT, ? 2 I . 1E . IE . IS.' .) c If a .1 OO S 1 f E :2 I E > 1,7, c' 12 'e K .5 La ..,'lig.: 11 - la Ig I.g P-- ii i Ig 12 IE ii ' 2 1 E 11 g 11+1 I! If !g- IP- la I: to i la ri II 1- 1.t 1.5 p 12 III} . ft g E V .I21 a a 8 . 2 ir. v i j, z. p.s_ 2 le I P. :-_'. i5 •Ig i '44' I'S 12 TT. • 6 5 iz E 1-6 2 15 15 • 5 , 10 E. ir. 10 10 2 10 0 ice g tic' . 1 I I I I ' I . 1 I , 0- N a cr a r-co co co I . . o ..-. Nnv. mor... 00mR .r7, 2 ,/ ••. . .