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RES 2011-1004 - Transit authority's budget document and tax levy allocation request n't Metro 2222 Cuming Street,Omaha, Nebraska 68102-4392 ■ • 402.341.0800 • Fax 402.342.0949TDD:402.341.0807 Operated by Transit Authority of the City of Omaha City Clerk's Office , Omaha/Douglas Civic Center ` ; r ' 1819 Farnam Street n' :n Omaha, NE 68183 Y^. Dear Buster Brown: Enclosed please find the required forms for submitting our Budget Document. These forms include all necessary documents as listed on the checklist as follows: General Budget Form, Page 1 Publisher's Affidavit of Publication for the Notice of Budget Hearing from the Omaha World-Herald and the Daily Record. General Budget Form, Page 2- Receipt and Disbursement Form General Budget Form, Page 3-Correspondence Information Page General Budget Form, Page 4- LC-3/LC-CC Supporting Schedule General Budget Form, Page 5 and 6-LC-3/LC-CC Computation Form Report of Joint Agency and Interlocal Agreements July 20, 2011 Notice of Budget Hearing Meeting Minutes and July 28, 2011 Board Meeting minutes with the vote increasing the Restricted Funds Authority by an Additional 1%. The vote was unanimous among the four Board Members in attendance. The lid Computation form reflects the vote of 80% of the Board approving the 1% additional increase. Resolution#382 -Tax Levy Allocation Request to the City of Omaha and Douglas County using preliminary tax valuation and Recording Secretary Certification A similar set of these Budget Documents has been sent to the Douglas County Clerk's Office. If there are any omissions or error in these documents please let me know. If you need further assistance please contact me at(402) 341-7560 ext 2200 or dfinken(cometro.com. Sincerely, Denise Finken Finance Director ,.: a a) o > o ` Lilco F' w o Ea 0 v D v ns C Co 0.03 £ 3 Q Cl) a c o w L w -63 �- s 0 > w - w 03 a a 0 N } •c6 CO N N ` N Y ~ 5 s 7 < ifs > c'' _ C▪.) J W 0 " a coo 0 3 2 z as a i. r d▪a Za 141 N o � z QO F- c o o >+ C> > VWj 0 0 a�i rn D c a Z cn U s2 U) L o 0 N �, O cn ? = '• a .0 = N > > O < V e- m U '- a, m C o Cl) = a d a H _.. le 0 O Q 0• m N H f' 0 6 w w -` W c� w o - c �' �' °' Q p = cv F- w m cB a Z V C Za7 0 d aei ' v ° C a O W aQ ca.. 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EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 Transit Authority of the City of Omaha in Douglas County LC-3 SUPPORTING SCHEDULE Calculation of Restricted Funds • Total Personal and Real Property Tax Requirements 1( ) $ 13,557,806.37 Motor Vehicle Pro-Rate (2) $ In-Lieu of Tax Payments (3) $ Transfers of Surplus Fees (4) $ Prior Year Budgeted Capital Improvements that were excluded from Restricted Funds. Prior Year 2010-2011 Capital Improvements Excluded from Re- stricted Funds(From 2010-2011 LC-3 Lid Exceptions, Line(10)) (5) LESS: Amount Spent During 2010-2011 (6) LESS: Amount Expected to be Spent in Future Budget Years (7) Amount to be included on 2011-2012 Restricted Funds(Cannot be a Negative Number) (8) $ TOTAL RESTRICTED FUNDS(A) (9) $ 13,557,806.37 LC-3 Lid Exceptions Capital Improvements (Real Property and Improvements on Real Property) (10) LESS: Amount of prior year capital improvements that were excluded from previous lid calculations but were not spent and now budgeted this fiscal year (cannot exclude same capital improvements from more than one lid calculation.) Agrees to Line(7). $ - (11) Allowable Capital Improvements (12) $ Bonded Indebtedness (13) Public Facilities Construction Projects(Statute 72-2301 to 72-2308) (Fire Districts&Hospital Districts Only) (14) Interlocal Agreements/Joint Public Agency Agreements (15) Public Safety Communication Project- Statute 86-416(Fire Districts Only) (16) Payments to Retire Bank Loans and Other Financial Instruments-Agreed to before 7/1/99(Fire Districts Only) OR Payments to Retire Interest-Free Loans from the Department of Aeronautics(Public Airports Only) (17) Judgments (18) Refund of Property Taxes to Taxpayers (19) Repairs to Infrastructure Damaged by a Natural Disaster (20) TOTAL LID EXCEPTIONS(B) (21) $ TOTAL 2011-2012 RESTRICTED FUNDS • For Lid Computation (To Line 9 of the LC-3 Lid'Form) $ 13,557,806.37 To Calculate: Total Restricted Funds(ArMINU8 Total Lid Exceptions(8) Total 2011-2012 Restricted Funds for Lid Computation cannot be less than zero. See Instruction Manual on completing the LC-3 Supporting Schedule. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 4 0 o 0 0 co C f/) a co _ o Q LL c �W/ CD 0 a` d 0) u �, E ICi/ Z d ' m H CO tT CO O A V 'L7 C O C J -0 ` N `} lijO r E C) O a) C 0 wcr) m J N J Q. o > W E .L-. O C h" w e v 7 a o o m tL p Q C N E X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . 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EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 STATE OF NEBRASKA 2011-2012 LC-3 LID COMPUTATION FORM Transit Authority of the City of Omaha in Douglas County COMPUTATION OF LIMIT FOR FISCAL YEAR 2011-2012 2010-2011 RESTRICTED FUNDS AUTHORITY OPTION 1 OR OPTION 2 OPTION 1 2010-2011 Restricted Funds Authority(Base Amount) = Line(8)from last year's LC-3 Form 13,099,329.83 Option 1 -(1) .' OPTION 2-Only use if a vote was taken:at a townhall meeting to exceed:Lid for one_year .. Line (1)of 2010-2011 Lid Computation Form Option 2-(A) Allowable Percent Increase Less Vote Taken (From 2010-2011 Lid Computation Form Line (6)-Line (5)) Option 2-(B) Dollar Amount of Allowable Increase Excluding the vote taken Line(A)X Line(B) - Option 2-(C) Calculated 2010-2011 Restricted Funds Authority(Base Amount)= Line (A) Plus Line (C) Option 2-(1) ALLOWABLE INCREASES ❑1 BASE LIMITATION PERCENT INCREASE(2.5%) 2.50 % (2) �2 ALLOWABLE GROWTH PER THE ASSESSOR MINUS 2.5% _ % (3) - 2011 Growth 2010 Valuation Multiply times per Assessor 100 To get% ❑3 ADDITIONAL ONE PERCENT BOARD APPROVED INCREASE 1.00 (4) oio- #of Board Members Total#of Members Must be at least voting "Yes"for in Governing Body .75(75%)of the Increase Governing Body ATTACH A COPY OF THE BOARD MINUTES APPROVING THE INCREASE. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 5 (16) Payments to Retire Bank Loans and Other Financial Instruments-Agreed to before 7/1/99(Fire Districts Only) OR Payments to Retire Interest-Free Loans from the Department of Aeronautics(Public Airports Only) (17) Judgments (18) Refund of Property Taxes to Taxpayers (19) Repairs to Infrastructure Damaged by a Natural Disaster (20) TOTAL LID EXCEPTIONS(B) (21) $ TOTAL 2011-2012 RESTRICTED FUNDS • For Lid Computation (To Line 9 of the LC-3 Lid'Form) $ 13,557,806.37 To Calculate: Total Restricted Funds(ArMINU8 Total Lid Exceptions(8) Total 2011-2012 Restricted Funds for Lid Computation cannot be less than zero. See Instruction Manual on completing the LC-3 Supporting Schedule. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 4 0 o 0 0 co C f/) a co _ o Q LL c �W/ CD 0 a` d 0) u �, E ICi/ Z d ' m H CO tT CO O A V 'L7 C O C J -0 ` N `} lijO r E C) O a) C 0 wcr) m J N J Q. o > W E .L-. O C h" w e v 7 a o o m tL p Q C N E X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . (02 E U N 2 o, N c d Le in W W 0 a) H a > dO in 11 10 a N J jda OCi m N 0 v 05 0ncU ° X a m m m a) `°— ya d E m o ° CO a) 0 m a) ~ H ai a) � ° a i CO O a) a) a) v m ••_ a) ° xi ' ai . o o co F- Ce J CL co To iT o Q m ••c w w CO atl C o m 'C d 0 r o a) _'oi t ,- 1- COa H aa)) co c E E ' a a`) m V Z CO c •� y O a Z c O N ai H c E ° Ev m L t E v 0 To m N a) .� w w 6 iri iri iri iri 6 L C a j O m n. a- .- 0 0 w co N m m ) m ,.. c ° .a • • - a a O_ 0 7 m X o m iti ' iu ai > m c E o m ° a) 'iU 'a� 'm ili a) a) S c O E W a . 0 ° ° ° O O i LL N U U 0 0 U U U ` V) a) 0) E a E y °� �' R m � d n� a� m a� m a� d y c ca Z Z Z Z c � � En m La) E �+ p c m 2 R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 STATE OF NEBRASKA 2011-2012 LC-3 LID COMPUTATION FORM Transit Authority of the City of Omaha in Douglas County 4 SPECIAL ELECTION/TOWNHALL MEETING -VOTER APPROVED % INCREASE (5) Please Attach Ballot Sample and Election Results OR Record of Action From Townhall Meeting TOTAL ALLOWABLE PERCENT INCREASE = Line (2) + Line (3)+ Line (4) + Line(5) 3.50 % (6) Allowable Dollar Amount of Increase to Restricted Funds = Line (1)x Line (6) 458,476.54 (7) Total Restricted Funds Authority= Line (1) + Line (7) 13,557,806.37 (8) Less: 2011-2012 Restricted Funds from LC-3 Supporting Schedule 13,557,806.37 (9) Total Unused Restricted Funds Authority= Line (8)- Line (9) (1o) LINE(10) MUST BE GREATER THAN OR EQUAL TO ZERO OR YOU ARE IN VIOLATION OF THE LID LAW. THE AMOUNT OF UNUSED RESTRICTED FUNDS AUTHORITY ON LINE (10) MUST BE PUBLISHED IN THE NOTICE OF BUDGET HEARING. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 6 _ % (3) - 2011 Growth 2010 Valuation Multiply times per Assessor 100 To get% ❑3 ADDITIONAL ONE PERCENT BOARD APPROVED INCREASE 1.00 (4) oio- #of Board Members Total#of Members Must be at least voting "Yes"for in Governing Body .75(75%)of the Increase Governing Body ATTACH A COPY OF THE BOARD MINUTES APPROVING THE INCREASE. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 5 (16) Payments to Retire Bank Loans and Other Financial Instruments-Agreed to before 7/1/99(Fire Districts Only) OR Payments to Retire Interest-Free Loans from the Department of Aeronautics(Public Airports Only) (17) Judgments (18) Refund of Property Taxes to Taxpayers (19) Repairs to Infrastructure Damaged by a Natural Disaster (20) TOTAL LID EXCEPTIONS(B) (21) $ TOTAL 2011-2012 RESTRICTED FUNDS • For Lid Computation (To Line 9 of the LC-3 Lid'Form) $ 13,557,806.37 To Calculate: Total Restricted Funds(ArMINU8 Total Lid Exceptions(8) Total 2011-2012 Restricted Funds for Lid Computation cannot be less than zero. See Instruction Manual on completing the LC-3 Supporting Schedule. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 4 0 o 0 0 co C f/) a co _ o Q LL c �W/ CD 0 a` d 0) u �, E ICi/ Z d ' m H CO tT CO O A V 'L7 C O C J -0 ` N `} lijO r E C) O a) C 0 wcr) m J N J Q. o > W E .L-. O C h" w e v 7 a o o m tL p Q C N E X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . 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EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 •• C � —I . 7 $ ? a $ CDk = a . m m m £ E _ . ems m (o f ] / /� / / m � / / S 5ZD' > e = = CD � � / • ° // $ 7 0 � CD R $ E - o c r a - k " / - / � 7 ƒR C C C / \cr / CD E \ § .a a s ƒ % \ 7 2 0 71E - / � kC ƒ C/ m < -, m 0 • 0 7 7 '< O 2 % co f -3 - x 0 $ O 2 Cl) � K * o , % - E + ¥ $ fa L D . o. X 0o / / K _1 ƒ73 J " $ R 71 co w .O � f � = aac 7 E E 7 - 2 a CO � ° CD / / / a) 0 x o - ■ _ 7 7 � \ CD ¥ 2 \ % A 9 \ - \ . 0 ƒ 0t--13 ƒ ® JJ a E 2 0 S = % k k k 2 $ 3 o o o - $ m g f .. f .. / n n -n } J a a a 0 - \ / J 0 \ / a) E > D > • = / / / 2 $ 0 o 3 " 7 0 c 0 a = a ..• .. k 2 la) - O o - m 7 Mt = f \ \ 5 Jm CD — m m C 0 a w w / §. -i k § § � � g A) k ■ CA CA C / 0 3 / f / / / / � / / 3 CD/ .. / - a) C 2 D f i ed Funds(ArMINU8 Total Lid Exceptions(8) Total 2011-2012 Restricted Funds for Lid Computation cannot be less than zero. See Instruction Manual on completing the LC-3 Supporting Schedule. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 4 0 o 0 0 co C f/) a co _ o Q LL c �W/ CD 0 a` d 0) u �, E ICi/ Z d ' m H CO tT CO O A V 'L7 C O C J -0 ` N `} lijO r E C) O a) C 0 wcr) m J N J Q. o > W E .L-. O C h" w e v 7 a o o m tL p Q C N E X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . (02 E U N 2 o, N c d Le in W W 0 a) H a > dO in 11 10 a N J jda OCi m N 0 v 05 0ncU ° X a m m m a) `°— ya d E m o ° CO a) 0 m a) ~ H ai a) � ° a i CO O a) a) a) v m ••_ a) ° xi ' ai . o o co F- Ce J CL co To iT o Q m ••c w w CO atl C o m 'C d 0 r o a) _'oi t ,- 1- COa H aa)) co c E E ' a a`) m V Z CO c •� y O a Z c O N ai H c E ° Ev m L t E v 0 To m N a) .� w w 6 iri iri iri iri 6 L C a j O m n. a- .- 0 0 w co N m m ) m ,.. c ° .a • • - a a O_ 0 7 m X o m iti ' iu ai > m c E o m ° a) 'iU 'a� 'm ili a) a) S c O E W a . 0 ° ° ° O O i LL N U U 0 0 U U U ` V) a) 0) E a E y °� �' R m � d n� a� m a� m a� d y c ca Z Z Z Z c � � En m La) E �+ p c m 2 R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 REPORT OF JOINT PUBLIC AGENCY AND INTERLOCAL AGREEMENTS REPORTING PERIOD JULY 1,2006 TO JUNE 30,2012 Metro Douglas Parties to Agreement Ag reement Ag Bement Period Description Douglas County City of Omaha 08-1-2006 to Downtown Transit Center 06-30-2012 Douglas County City of Omaha 06 1 2011 to Alternative Analysis 06-30-2012 • i I MINUTES PUBLIC HEARING TRANSIT AUTHORITY OF THE CITY OF OMAHA AUTHORITY'S ADMINISTRATION BUILDING 2222 CUMING STREET OMAHA,NEBRASKA,68102 July 20,2011 8:00 A.M. A public hearing for the proposed budget CY 2012 was held on July 20, 2010 at 8:00a.m. in the Authority's Administration Building,2222 Cuming Street,Omaha,Nebraska, 68102.Notice was given in advance of the public meeting by publication in the Omaha World Herald on July 13, 2011. For the benefit of the public in attendance, a copy of the Open Meeting Law is posted in the meeting room and Agenda is posted on Bulletin Boards located in the facility Lobby. The following persons were in attendance at the meeting. Authority Staff: C. Simon,Executive Director D.Finken,Finance Director D.Jameson, Safety Director K.Mathema,Executive Assistant Others Present: None Agenda Item#I: Call to order Mr. Simon called the meeting to order at 8:00 a.m. It was announced that the notice of the meeting and agenda item were published in the newspapers in the general circulation prior to the meeting. For the benefit of the public in attendance, a copy of the Open Meeting Law is posted in the meeting room and the Agenda is posted on Bulletin Board located in the facility lobby. Agenda Item#2: Rules of Procedure: Since there was no public in attendance Mr. Simon waived the reading of the rules. (Short Recess-Back on Session 8:02AM) Agenda Item#3: Presentation of the Preliminary Budget: There were no public in attendance to speak for or against the budget. The Proposed Metro Transit 2012 Preliminary Budget in the amount of$26,848,193. That budget includes and contains Mill Levy which is proposed at $.04937 per$100 of assessed value to yield the total of Tax revenue of$13,577,806. The tax levy will not be finalized until such time as certified valuations are received from Assessor's Office in August. The Metro Transit board of directors will consider by resolution the adoption of the Preliminary Budget and adoption of the Preliminary Mill Levy at its regular Board Meeting which is scheduled for next Thursday July 28,2011 at 8:30A.M. 1 Lid Exceptions(8) Total 2011-2012 Restricted Funds for Lid Computation cannot be less than zero. See Instruction Manual on completing the LC-3 Supporting Schedule. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 4 0 o 0 0 co C f/) a co _ o Q LL c �W/ CD 0 a` d 0) u �, E ICi/ Z d ' m H CO tT CO O A V 'L7 C O C J -0 ` N `} lijO r E C) O a) C 0 wcr) m J N J Q. o > W E .L-. O C h" w e v 7 a o o m tL p Q C N E X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . (02 E U N 2 o, N c d Le in W W 0 a) H a > dO in 11 10 a N J jda OCi m N 0 v 05 0ncU ° X a m m m a) `°— ya d E m o ° CO a) 0 m a) ~ H ai a) � ° a i CO O a) a) a) v m ••_ a) ° xi ' ai . o o co F- Ce J CL co To iT o Q m ••c w w CO atl C o m 'C d 0 r o a) _'oi t ,- 1- COa H aa)) co c E E ' a a`) m V Z CO c •� y O a Z c O N ai H c E ° Ev m L t E v 0 To m N a) .� w w 6 iri iri iri iri 6 L C a j O m n. a- .- 0 0 w co N m m ) m ,.. c ° .a • • - a a O_ 0 7 m X o m iti ' iu ai > m c E o m ° a) 'iU 'a� 'm ili a) a) S c O E W a . 0 ° ° ° O O i LL N U U 0 0 U U U ` V) a) 0) E a E y °� �' R m � d n� a� m a� m a� d y c ca Z Z Z Z c � � En m La) E �+ p c m 2 R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 Agenda Item#4: Public Testimony No members of the public appeared to testify at the hearing. Mr. Simon asked if Mr. Jameson had any testimony. Mr.Jameson had nothing to add at this time. Agenda Item#5: Question and Response Mr.Jameson had no questions. Agenda Item#6: Adjournment Mr. Simon adjourned the meeting at 8:04 A.M. Curt Simon,Executive Director II iL Kalpana a a,Recording Secretary 2 • MINUTES REGULAR MEETING TRANSIT.AUTHORITY OF THE CITY OF OMAHA AUTHORITY'S ADMINISTRATION BUILDING 2222 CUMING STREET OMAHA,NEBRASKA,68102 July 28,2011 8:30 A.M. The Transit Authority of the City of Omaha Board met in Regular Session on Thursday,July 28,2011, at 8:30 a.m., in the Authority's Administration Building, 2222 Cuming Street, Omaha, Nebraska, 68102. Notice was given in advance of the meeting by publication in the Omaha World Herald and Notification to the news media. For the benefit of the public in attendance, a copy of the Open Meeting Law is posted in the meeting room and Agenda is posted on Bulletin Boards located in the facility Lobby. The following persons were in attendance at the meeting. Authority Board: Mr.Michael Leahy,Chairman Mr.Michael Young,Vice Chairman Mr.Richard Moore,Secretary/Treasurer Mr.Robert Braun Ms.Julia Plucker Authority Staff: C. Simon,Executive Director P. Arps,Human Resources Director D.Finken,Finance Director K. Shadden,Operations Director J.Gladstone,Grant Administrator K. Mathema,Executive Assistant Others Present: MAT Staff Agenda Item#1: Call to order Mr. Leahy called the meeting to order at 8:30 a.m. For the benefit of the public in attendance, a copy of the Open Meeting Law is posted in the meeting room and the Agenda is posted on Bulletin Board located in the facility Lobby. Agenda Item#2 a: Approval of Minutes of Previous Meetings:Regular Board Meeting Mr. Leahy entertained a motion to approve the Minutes of the Regular Meeting of June 23,2011. Motion by Mr.Moore; Second,Mr.Young to approve the minutes as presented. ROLL CALL: UNANIMOUS. MOTION CARRIES. evy which is proposed at $.04937 per$100 of assessed value to yield the total of Tax revenue of$13,577,806. The tax levy will not be finalized until such time as certified valuations are received from Assessor's Office in August. The Metro Transit board of directors will consider by resolution the adoption of the Preliminary Budget and adoption of the Preliminary Mill Levy at its regular Board Meeting which is scheduled for next Thursday July 28,2011 at 8:30A.M. 1 Lid Exceptions(8) Total 2011-2012 Restricted Funds for Lid Computation cannot be less than zero. See Instruction Manual on completing the LC-3 Supporting Schedule. 2011-2012 GENERAL BUDGET FORM 5-20-2011 Page 4 0 o 0 0 co C f/) a co _ o Q LL c �W/ CD 0 a` d 0) u �, E ICi/ Z d ' m H CO tT CO O A V 'L7 C O C J -0 ` N `} lijO r E C) O a) C 0 wcr) m J N J Q. o > W E .L-. O C h" w e v 7 a o o m tL p Q C N E X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . (02 E U N 2 o, N c d Le in W W 0 a) H a > dO in 11 10 a N J jda OCi m N 0 v 05 0ncU ° X a m m m a) `°— ya d E m o ° CO a) 0 m a) ~ H ai a) � ° a i CO O a) a) a) v m ••_ a) ° xi ' ai . o o co F- Ce J CL co To iT o Q m ••c w w CO atl C o m 'C d 0 r o a) _'oi t ,- 1- COa H aa)) co c E E ' a a`) m V Z CO c •� y O a Z c O N ai H c E ° Ev m L t E v 0 To m N a) .� w w 6 iri iri iri iri 6 L C a j O m n. a- .- 0 0 w co N m m ) m ,.. c ° .a • • - a a O_ 0 7 m X o m iti ' iu ai > m c E o m ° a) 'iU 'a� 'm ili a) a) S c O E W a . 0 ° ° ° O O i LL N U U 0 0 U U U ` V) a) 0) E a E y °� �' R m � d n� a� m a� m a� d y c ca Z Z Z Z c � � En m La) E �+ p c m 2 R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 Minutes of Meeting—July 28,2011 • Agenda Item#2 b: Approval of Minutes of Previous Meetings: Public Hearing-Budget Mr. Leahy entertained a motion to approve the Minutes of the Public Hearing of July 20,2011. Motion by Ms.Plucker; Second,Mr.Braun to approve the minutes as presented. ROLL CALL: UNANIMOUS. MOTION CARRIES. Agenda Item#3: Administrative Reports a. Administration/Human Resources: Discussion Items: (P.Arps) • As you know the Triennial review auditors were in July 11'h and 12'h. There were no findings in any of my areas of responsibilities. • Implementation for the Section 111 reporting went into effect July 11. As you all know that we were pilot program participants in submission of data prior to the implementation date. We had gone in and produced a live data which was accepted by the CMS. Nothing further is required for the initial submission; we'll be required to report on going claims as they occur or are settled thru the courts. • Rest of my time has been devoted to catch up to any catch up. Mr. Simon elaborated on the Triennial review findings. Mr. Simon explained that the auditors had to find something and they found two issues which were corrected within seven days. The auditors told us that the average issues they find are somewhere around twelve per Transit property and that they would have rated this A plus audit. The credit goes to the staffs for all the work they did; both discrepancy they found were minor in nature and were corrected. Mr. Simon congratulated Ms. Arps for having no issues in her area. b. Programs/Operations: Discussion Items: (K. Shadden) • We will have a new pick that will be effective August 28th. In this pick there are slight changes on routes 2, 25, 26 and a change in service on routes 13 on Sunday. • We had a very successful College World Series this year. We had a lot of really good press on how well Metro did. This year with the new Circulator service we transported 11,502 riders. We had 16,247 riders on our Express service. So the total riders were 27,749. We're very happy with the outcome. • Metro continues to be ready to serve both Omaha and Council Bluffs in the event of a levee breach on either side of the river. I have been working with Unified Command in the Douglas County Emergency Operations Center as well as other agencies; the Red Cross, Salvation Army, Nebraska Humane Society, Omaha Public Works, Douglas County Health Department, and Omaha Police and Fire. If a catastrophic breach occurs we have partnered with First Student, Shared Mobility,Omaha Ambulance and Prince of the Road to provide transportation for those needing it out of the inundation area to shelter. X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . (02 E U N 2 o, N c d Le in W W 0 a) H a > dO in 11 10 a N J jda OCi m N 0 v 05 0ncU ° X a m m m a) `°— ya d E m o ° CO a) 0 m a) ~ H ai a) � ° a i CO O a) a) a) v m ••_ a) ° xi ' ai . o o co F- Ce J CL co To iT o Q m ••c w w CO atl C o m 'C d 0 r o a) _'oi t ,- 1- COa H aa)) co c E E ' a a`) m V Z CO c •� y O a Z c O N ai H c E ° Ev m L t E v 0 To m N a) .� w w 6 iri iri iri iri 6 L C a j O m n. a- .- 0 0 w co N m m ) m ,.. c ° .a • • - a a O_ 0 7 m X o m iti ' iu ai > m c E o m ° a) 'iU 'a� 'm ili a) a) S c O E W a . 0 ° ° ° O O i LL N U U 0 0 U U U ` V) a) 0) E a E y °� �' R m � d n� a� m a� m a� d y c ca Z Z Z Z c � � En m La) E �+ p c m 2 R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 Minutes of Meeting—July 28,2011 Agenda Item#4: Request Approval—Preliminary Budget CY 2012 A Preliminary Budget for 2012 has been established. A public hearing was held on Wednesday, July 20, 2011. Staff is recommending approval of the Preliminary Budget as proposed. Operating expenses are set at $26,848,192.00, an increase of$ 997,590 or 3.8% over the 2011 budgeted expenses. Fuel and oil increases are $677,250 or 23.7% above the 2011 budget. This increased fuel expenditure accounts for the majority of the 3.8% increased expense budget. The Preliminary Budget for 2012 was reviewed by the Finance Committee and the Committee concurs with Staffs recommendation. Mr.Young commended the staff being diligent with the budget especially for fact that the fuel went up 23.7%above budget and that our expected budget expenses on went up 3.8%. Recommend Approval The Chair entertained a motion for the approval. Motion by Ms. Braun; Second by Mr. Young to approve the Resolution as presented. ROLL CALL: UNANIMOUS. MOTION CARRIES. Agenda Item#5: Request Authority—Set Restricted Funds The Nebraska Budget Act allows political subdivisions to increase their restricted funds authority by a base amount of 2.5%per year. An additional 1% increase is allowed if at least 75% of the governing body votes to approve the increase. In setting these amounts for calendar year 2012, the 2.5% base increase amount is $327,483. The additional 1%increase would raise the restricted funds by$130,993. When combined with the base amount, it would increase our restricted funds authority from last year's figure of$13,099,330 to$13,557,806. Staff recommends approval of the additional 1%increase. Mr. Simon added that the dollar amount is more,but the preliminary mill levy is slightly less than current mill levy. The Chair entertained a motion for the approval. Motion by Mr. Braun; Second by Ms. Plucker to approve the Resolution as presented. ROLL CALL: UNANIMOUS. MOTION CARRIES. Agenda Item#6: Request Approval—Resolution no.382—2012 Preliminary Tax Levy The Transit Authority must submit a CY 2012 preliminary tax levy allocation request to the Omaha City Council and the Douglas County Board by August 1, 2011. Resolution No. 382 is enclosed in your packet. The total amount of the request is$13,557,806. The proposed 2012 preliminary mill levy is .04937 cents per$100.00 of property valuation, split equally between the City of Omaha and Douglas County. Staff recommends approval of the Resolution. Upon Mr. Braun's inquiry, Mr. Simon explained that this is a preliminary tax levy and we will know the final assessed value the first week of August. In August we'd likely come before the Board to rescind this and ask for the approval of a new resolution that sets the final levy. y,Omaha Ambulance and Prince of the Road to provide transportation for those needing it out of the inundation area to shelter. X V) 7 -C O. N 4. 0 nCL f" g 0 O .a). . (02 E U N 2 o, N c d Le in W W 0 a) H a > dO in 11 10 a N J jda OCi m N 0 v 05 0ncU ° X a m m m a) `°— ya d E m o ° CO a) 0 m a) ~ H ai a) � ° a i CO O a) a) a) v m ••_ a) ° xi ' ai . o o co F- Ce J CL co To iT o Q m ••c w w CO atl C o m 'C d 0 r o a) _'oi t ,- 1- COa H aa)) co c E E ' a a`) m V Z CO c •� y O a Z c O N ai H c E ° Ev m L t E v 0 To m N a) .� w w 6 iri iri iri iri 6 L C a j O m n. a- .- 0 0 w co N m m ) m ,.. c ° .a • • - a a O_ 0 7 m X o m iti ' iu ai > m c E o m ° a) 'iU 'a� 'm ili a) a) S c O E W a . 0 ° ° ° O O i LL N U U 0 0 U U U ` V) a) 0) E a E y °� �' R m � d n� a� m a� m a� d y c ca Z Z Z Z c � � En m La) E �+ p c m 2 R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 -Minutes of Meeting—July 28,2011 The Chair entertained a motion for the approval. Motion by Mr. Moore; Second by Mr. Young to approve the Resolution as presented. ROLL CALL: UNANIMOUS. MOTION CARRIES. Agenda Item#7: Resolution—Request Authority—To Award Contract—Administrative Carpeting Staff requests authority to award a contract to Universal Flooring of Papillion, NE, in an amount not to exceed $216,275 for the following: • Move furniture • Remove/dispose existing carpet/parquet floor • Floor prep • Install carpet and vinyl base On July 17`h quotes were let to five firms and a pre-quote conference and walk-thru was held on July 20'h. Metro received one quote, which is 17% or $37,231 more than the estimated budget of$179,000. The variance between budget and actual is comprised of the following: Budget Actual Move Furniture 0 19,828.80 Demo Surface Prep 169,044 188,390.20 Carpet Vinyl Base 10,000 4,860 Payment/Performance Bond 0 3,196 TOTAL 179,044 216,275 The cost to move furniture was identified at $26,000, however inadvertently omitted when calculating the budget. Had it been included the estimated budget would have been 205,000, which is 6% or 11,275 less than actual. The remaining 11,275 represents the bonds and a$0.35-SF difference between budget and actual for demolition. Board approval of this item will encumber$43,255 local dollars. A copy of the quote tabulation is included for your review. The Procurement Committee didn't have the chance to review this resolution.Is there any questions? The Board Members (Mr. Braun, Mr. Young, Ms. Pucker and Mr. Moore) inquired as to why there was only one bidder and the reasons behind the lack of interest from other vendors). Ms. Gladstone explained that five quotes were let to five firms and a pre-quote conference and four carpet vendors came for the walk-thru and added that she would contact the vendors and report to the Board about their reservations. She added that this project was not included in the scope of the original procurement for the estimated stage I work. There was a small amount of carpet associated with the Board room and the lobby but at the time we didn't anticipated removing and replacing all carpets. As far as option goes we can either accept the bid or rebid; but if we do the later it will delay the project considerably. Mr. Simon explained that this wasn't our practice and reminded the board about the bids on computer upgrade project. We only received one bid by the deadline and since we had luxury of time we went out for a second bid. This is just a different type of situation; normally we have all the responses from the prospective bidder that didn't bid. We aren't going to make this our habit and rush something unto the board. Ms. Gladstone added that she took an hour explaining the D.B.E and other federal requirements during the walk-thru and that she would contact the vendors and report to the Board about their reservations. Staff requests the Board approve the Resolution as presented. OCi m N 0 v 05 0ncU ° X a m m m a) `°— ya d E m o ° CO a) 0 m a) ~ H ai a) � ° a i CO O a) a) a) v m ••_ a) ° xi ' ai . o o co F- Ce J CL co To iT o Q m ••c w w CO atl C o m 'C d 0 r o a) _'oi t ,- 1- COa H aa)) co c E E ' a a`) m V Z CO c •� y O a Z c O N ai H c E ° Ev m L t E v 0 To m N a) .� w w 6 iri iri iri iri 6 L C a j O m n. a- .- 0 0 w co N m m ) m ,.. c ° .a • • - a a O_ 0 7 m X o m iti ' iu ai > m c E o m ° a) 'iU 'a� 'm ili a) a) S c O E W a . 0 ° ° ° O O i LL N U U 0 0 U U U ` V) a) 0) E a E y °� �' R m � d n� a� m a� m a� d y c ca Z Z Z Z c � � En m La) E �+ p c m 2 R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 • Minutes of Meeting—July 28,2011 • The Chair entertained a motion for the approval. Motion by Mr. Young; Second by Ms. Plucker to approve the Resolution as presented. ROLL CALL: UNANIMOUS. MOTION CARRIES. Agenda Item#8: Resolution—Request Authority—To Award Contract—Administrative Painting The painting contract will not exceed$100,000. We received two bids and The Executive Director we will award the contract to the lowest bidder pursuant to Metro's Purchasing Policy. No action is required. Agenda Item#09: Administrative Report There are a number of different notices of funding availability the Federal Government put out just recently, some of which are very specific that pertains to transit properties; one is called the State of Good Repairs Bus Initiative. They have made 750 million dollars nationwide available and we've submitted a Grant request for 30 million dollars for 70 replacement buses and paratransit vehicles. There will be powered by compressed natural gas as well as a construction of a public/private compressed natural gas facility here. We partnered with MUD who partnered with us in previous Grant submissions which we were not successful on. All the details haven't been worked out yet and basically they would upfront the cost of the filling station which would be about 3 million dollars and that could be used as some of the local match to the 30 million dollars federal grant if we're lucky enough to get the grant. It's hard to know if it'll be successful or not; I think we've got a pretty good looking submission we made. I've also reached out to the foundation of Philanthropic community. i didn't have a lot of success in that regard but I did reach out to try and see if we could get some help with the foundation dollars to help with this project. We think it's a important project; the Omaha area is kind of in the verge of being noncompliant with the Ozone regulations and particularly if E.P.A decides to change the rule which they very well may then we could be nonattainment. There is interest but there hasn't been any commitment at this time. There was another grant we submitted on Wednesday that is due tomorrow, the 29'h of July. There was another grant came out that's called the Livability initiative, 150 million dollars nationwide made available. We put a separate request for the construction of three Transit Centers one at Mid Town in the Hospital complex, one at the Crossroads to go along with the new development, one at the Aksarben Village Area. That project also included total upgrade to our vehicle locating in Global Positioning Satellite(GPS) System and that was a 19 million dollars project. There are subsequent grant opportunities that come later down in the calendar year so if we're not fortunate enough to get these, we'll have an opportunity to roll those projects into other grants that have later due dates. FTA took discretionary money used to be used earmark and its already been appropriated and the Federal department have that money so they made the money available by virtue of competitive proposal they put out Nationwide. Since we're coming on election year, it will be curious to see where this money is going to be allocated. A lot of times, you find that its allocated to a voting bloc district that certainly carry a lot more weight than we do here. Our 2011 budget is going to be very close. Right now we are three hundred and some odd thousand dollars to the good. If the fuel prices stayed at about the $3.25/gallon range which is about where they are right now and some other catastrophe didn't befall us; we'd probably be right on budget. It's going to be real tight going on to the last six months of the year to stay on budget. The fuel's going to eat up every bit of that three hundred thousand dollar surplus. Yesterday the oil market took a little bit of a dump; there's about three hundred million barrel inventory. The market's scaring people,people running to commodities; oil is an overvalued commodity. If we get a chance to buy, if it looks like something that's going to keep us in our expense budget we'll buy for the rest of the year. Agenda Item#10: Executive Session-No Tentative Items for Discussion Agenda Item#11: Date,Time and Place of Next Regular Board Meeting Thursday,August 25,2011,2011 at 8:30 a.m.,at Metro R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 Minutes of Meeting—July 28,2011 There being no further business to come before the Board,the Chair entertained a Motion to Adjourn the Meeting at 9:00 a.m.Motion by Ms.Plucker; Second by Mr.Moore. ROLL CALL: UNANIMOUS. MOTION CARRIES. Mr.Michael Leahy,Chairman Kalpana Mathema,Recording Secretary e meeting at 8:04 A.M. Curt Simon,Executive Director II iL Kalpana a a,Recording Secretary 2 Resolution No. 382 Omaha,Nebraska July 28, 2011 WHEREAS, Nebraska Statute 77-3443(3) requires all political subdivisions subject to city and county levy authority to submit a preliminary request for levy allocation to the city council and county board; and WHEREAS, the Omaha City Council and the Douglas County Board of Commissioners are the levy authorities for the Transit Authority of the City of Omaha; NOW, THEREFORE BE IT RE SOLVED that the Transit Authority of the City of Omaha's tax request for budget year 2012: Proposed Tax Levy Calculation @ .04937 City of Omaha Final Assessed Valuation $27,458,850,310 Valuation per$ 100.00 $274,588,503 Preliminary Tax Levy .04937 Equal to $274,588,503 x .04937 PRELIMINARY TAX REQUEST: $ 13,557,806 Pursuant to State Statute 77-3443 based on the above calculation, the City Council shall allocate $0.02471 cents per one hundred ($100.00) dollars of assessed valuation and the Douglas County Board shall allocate$0.02471 cents per one hundred($100.00) dollars of assessed valuation. Motion by: M,r• era.vil to adopt Resolution No. 38 2 Seconded by. M.r• y0 un6 Voting Yes: M Y Braun Yo un8 M,r. Nlat.re tvls, Piucke.r her. MOTION CARRIED �f ATTEST: 7.1-71-7 " Board Chairman a pretty good looking submission we made. I've also reached out to the foundation of Philanthropic community. i didn't have a lot of success in that regard but I did reach out to try and see if we could get some help with the foundation dollars to help with this project. We think it's a important project; the Omaha area is kind of in the verge of being noncompliant with the Ozone regulations and particularly if E.P.A decides to change the rule which they very well may then we could be nonattainment. There is interest but there hasn't been any commitment at this time. There was another grant we submitted on Wednesday that is due tomorrow, the 29'h of July. There was another grant came out that's called the Livability initiative, 150 million dollars nationwide made available. We put a separate request for the construction of three Transit Centers one at Mid Town in the Hospital complex, one at the Crossroads to go along with the new development, one at the Aksarben Village Area. That project also included total upgrade to our vehicle locating in Global Positioning Satellite(GPS) System and that was a 19 million dollars project. There are subsequent grant opportunities that come later down in the calendar year so if we're not fortunate enough to get these, we'll have an opportunity to roll those projects into other grants that have later due dates. FTA took discretionary money used to be used earmark and its already been appropriated and the Federal department have that money so they made the money available by virtue of competitive proposal they put out Nationwide. Since we're coming on election year, it will be curious to see where this money is going to be allocated. A lot of times, you find that its allocated to a voting bloc district that certainly carry a lot more weight than we do here. Our 2011 budget is going to be very close. Right now we are three hundred and some odd thousand dollars to the good. If the fuel prices stayed at about the $3.25/gallon range which is about where they are right now and some other catastrophe didn't befall us; we'd probably be right on budget. It's going to be real tight going on to the last six months of the year to stay on budget. The fuel's going to eat up every bit of that three hundred thousand dollar surplus. Yesterday the oil market took a little bit of a dump; there's about three hundred million barrel inventory. The market's scaring people,people running to commodities; oil is an overvalued commodity. If we get a chance to buy, if it looks like something that's going to keep us in our expense budget we'll buy for the rest of the year. Agenda Item#10: Executive Session-No Tentative Items for Discussion Agenda Item#11: Date,Time and Place of Next Regular Board Meeting Thursday,August 25,2011,2011 at 8:30 a.m.,at Metro R Cap' ,- 4- a' U (n En (� En ° a' a? G c) o 0 5 j 7 c 0 '00 (u CO COCO U ° ° CO CO co." co_ a) a -c -0 -o C C .O. co N m Z C U En a Li. u) to En En J J J F- I- ~ 0 O U O 0 0 0 0 -.) F- F- ►O- m JZ ,- N Cr) v. EO CO n 0 O 0 r- N M U) CO 0 CO 0) N N N CO N N CO N CCO N 0 CERTIFICATE The undersigned duly qualified Recording Secretary of the Transit Authority of the City of Omaha hereby certifies that the foregoing is a true and correct copy of the Resolution adopted at a legally convened meeting of the Transit Authority of the City of Omaha held on July 28, 2011. / KAL r-MATHEMA July 28,2011 xecutive Director II iL Kalpana a a,Recording Secretary 2 \0 4\ :V perq o 6._, . r.„ . 0J 4._. , , , 'FID Cr r-t 1-3 4,c) n c,41..... CD .0 0-, o � a CD � i �. � ; I ; n to Ikk,14 CD44, 8' cD \. CD O p ° � o (a 8 2. s. II iL Kalpana a a,Recording Secretary 2