RES 2011-1097 - Contract with MAPA for evaluation of street system f '
l,A
• OF oN1AH ,Ne421 Planning Department
c, W.,�.I,4 Omaha/Douglas Civic Center
dill"yo` < t L ' 'f a 1819 Farnam Street,Suite 1100
< <� j Omaha,Nebraska 68183
�� .r1 " 1 I SEA' —6 A I I: COo�. �- �'� "''^ � (402)444-5150
AoR PA Telefax(402)444-6140
apFo FsaR°t CITY "n E a A Y R.E. Cunningham,RA,F.SAME
City of Omaha ON tRa •. 0,:ttA 6 , o4 4 Director
Jim Suttle,Mayor
September 13, 2011
Honorable President
and Members of the City Council,
The attached Resolution approves a Contract between the Metropolitan Area Planning Agency
(MAPA) and the City of Omaha. The Metropolitan Area Planning Agency is carrying out the
provisions of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for
Users (SAFETEA-LU), which requires increased comprehensive planning efforts in the
development of transportation systems. The Contract requires the City of Omaha, through its
Planning Department, to undertake certain transportation planning activities. These activities
will include the evaluation of the effects of population, housing, land use, and developmental
trends on the City of Omaha street system.
Under the provisions of the attached contract, MAPA agrees to pay for the services rendered by
the City of Omaha Planning Department in an amount not to exceed One Hundred Twenty-Nine
Thousand, Six Hundred Thirty-Six and :No/100 Dollars ($129,636.00). The City of Omaha
agrees to contribute in cash or in-kind services in an amount not to exceed Thirty-two Thousand,
Four Hundred and Nine and No/100 Dollars ($32,409.00). The in-kind services will be defined
as staff time paid with non-Federal dollars. Funds for this Contract are available in the Planning
•.y. ' Department, Fund 11111, and Organization 109031.
The City agrees to perform the services outlined in the Contract beginning July 1, 2011, and
ending on June 30,2012.
Respectfull • submitte.,
. Cunning'Iam—arl....AMMt. Date
Planning Director
Approved as to Funding: Referred to City Council for Consideration:
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Pam Spaccarotella Date Mayor's 0 c Date
Finance Director
Plnlsf1573-cover letter
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CONTRACT COVER PLATE
CONTRACT IDENTIFICATION
1. Contract Number: MAPA-Omaha Planning 547-104
2. Project Number: 410.10 Surface Transportation Planning Activities—FY 12
3. Effective Date: July 1, 2011
4. Completion Date: June 30, 2012
CONTRACT PARTIES
5. Contractor Name and Address:
City of Omaha- Planning Department
1819 Farnam Street
Omaha, Nebraska 68183
6. The Planning Agency:
The Omaha-Council Bluffs Metropolitan Area Planning Agency
2222 Cuming Street
Omaha, Nebraska 68102
ACCOUNTING DATA
7. Contract- $129,636 FHWA PL funds less independent audit and inspection fees, unless
acceptable compliance with OMB Circular A-133 can be substituted, plus $32,409 in
local matching funds.
Allotted - $129,636 FHWA PL funds less independent audit and inspection fees, unless
acceptable compliance with OMB Circular A-133 can be substituted.
DATES OF SIGNING AND MAPA BOARD APPROVAL
8. Date of MAPA Board Approval -
9. Date of City Approval -
10. Date of Legal Review-
11. Date of State Concurrence-
ha, through its
Planning Department, to undertake certain transportation planning activities. These activities
will include the evaluation of the effects of population, housing, land use, and developmental
trends on the City of Omaha street system.
Under the provisions of the attached contract, MAPA agrees to pay for the services rendered by
the City of Omaha Planning Department in an amount not to exceed One Hundred Twenty-Nine
Thousand, Six Hundred Thirty-Six and :No/100 Dollars ($129,636.00). The City of Omaha
agrees to contribute in cash or in-kind services in an amount not to exceed Thirty-two Thousand,
Four Hundred and Nine and No/100 Dollars ($32,409.00). The in-kind services will be defined
as staff time paid with non-Federal dollars. Funds for this Contract are available in the Planning
•.y. ' Department, Fund 11111, and Organization 109031.
The City agrees to perform the services outlined in the Contract beginning July 1, 2011, and
ending on June 30,2012.
Respectfull • submitte.,
. Cunning'Iam—arl....AMMt. Date
Planning Director
Approved as to Funding: Referred to City Council for Consideration:
. ----"----' q-5—y/ f l Alt
Pam Spaccarotella Date Mayor's 0 c Date
Finance Director
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AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT entered into this first day of July 2011, by and between the City of Omaha, a
municipal corporation, 1819 Farnam Street, Omaha, Nebraska, 68183 hereinafter referred to as"the City"
and the Omaha-Council Bluffs Metropolitan Area Planning Agency,2222 Cuming Street, Omaha, Nebraska
68102, hereinafter referred to as"MAPA", providing for professional services described herein and within the
MAPA FY 2012 Unified Work Program, hereinafter referred to as the"FY 2012 Program".
NOW, THEREFORE, it is mutually understood and agreed by the parties hereto as follows:
1. EMPLOYMENT OF THE CITY
The City through its Planning Department agrees to undertake certain transportation planning
activities identified in Section 134 of Title 23 United States Code as amended by the Safe,
Accountable, Flexible, Efficient Transportation Equity Act:A Legacy for Users (SAFETEA-LU), and
incorporated into MAPA's FY 2012 Program. This Agreement shall be subject to all required
provisions of the Nebraska Department of Roads (NDOR)Grant Agreement Project No. SPR-PL-
1(49)attached and incorporated hereto by reference. (Exhibit I).
2. AREA COVERED
The area to be covered in the study under this Agreement shall be the Omaha-Council Bluffs
urbanized area.
3. SCOPE OF SERVICES
A. The City shall do, perform, and carry out the duties stated herein and in accordance with MAPA's
FY 2012 Unified Work Program for transportation planning activities for the Omaha-Council Bluffs
Metropolitan Area. The work will include the various work activities within work element 410.10
identified below.
410.10 Omaha Transportation Activities
Assist MAPA in carrying out the provisions of SAFETEA-LU which required increased
comprehensive planning efforts in the development of transportation systems. Activities will
include the evaluation of the effects of population,housing, land use and development trends on
the street systems. Land development proposals will also be reviewed for conformance to sound
transportation planning principles and compliance with development regulations. Coordinate the
City of Omaha Transportation Planning Activities with other city departments, utility companies,
consultants and other governmental agencies such as the Metropolitan Area Planning Agency,
Douglas County and the Nebraska Department of Roads. The city's land use database will be
integrated into the Omaha GIS. Also work on integrating the transportation element of the City of
Omaha's Master Plan into the MAPA Year 2035 Long Range Transportation Plan.
These activities will fit into the MAPA regional transportation planning process which includes but
not limited to regional land use activity allocations development of alternative regional
transportation systems, regional travel forecasts, evaluation of transportation systems impacts,
and refinements to alternative transportation systems.
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B. The City shall develop technical reports documenting their work activities and studies undertaken
under the terms of this Agreement. These reports shall be of a quality suitable for publication, but
will not ordinarily be intended for wide distribution. The documents shall be written in a style and
form suitable for a technical audience rather than the mass public. Such reports shall contain the
following information:
1. An abstract or summary,
2. Purpose and scope of work activities and of the document,
3. Description and explanation of the techniques used in the study and the analysis conducted,
4. An explanation of the conclusions and any recommendations,
5. Relevant supporting data incorporated within the body of the report, included as an appendix,
or by reference to another document previously prepared.
C. The aforementioned reports shall be prepared for no less than the work activities specifically cited
within Section 3, Scope of Services. The remaining work activities within the FY 2012 Program
may be documented in a single report or additional reports as is mutually agreeable to MAPA and
the City.
D. The City will cooperate with MAPA in the preparation of information and reports to meet in a timely
manner, the requirements of the NDOR. MAPA will be provided a copy of data and reports
developed as a result of this Agreement.
E. The City will be available to provide quarterly oral reports to the MAPA Transportation Technical
Advisory Committee and the MAPA Board of Directors when necessary, and will submit written
quarterly progress reports. These progress reports will provide,for work element 410.10 the
following information: work performed during the completed quarter, conformance to approved
project scope, percent completed, if on schedule, and planned activities for the next quarter.
These reports need to be submitted no later than 30 days after the end of each quarter.
4. PERSONNEL
A. The City represents that it has, or will secure all personnel required in performing the services
under this Agreement without exceeding the project budget. Such personnel will not have any
other financial interest pertaining to work covered by this Agreement.
B. All of the services required hereunder shall be performed by the City or under its supervision and
all personnel engaged in the work shall be fully qualified and authorized under state and local law
to perform such services.
C. All subcontracted services covered by this Agreement shall be reviewed and approved prior to
contracting by MAPA and NDOR.
5. TIME OF PERFORMANCE
The City agrees to perform the services of this Agreement as outlined in the FY 2012 Program and
stated herein,within the time of this Agreement. The agreement shall cover work performed during
the fiscal year beginning July 1, 2011 and ending June 30, 2012.
6. COMPENSATION
Contingent upon receipt of Federal Highway Administration (FHWA)PL funds from NDOR under
Project No. SPR-PL-1(49) MAPA agrees to pay for the services rendered by the City under the terms
of this Agreement, compensation on a cost reimbursement basis for costs incurred and to include
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direct costs not to exceed in any event one hundred-twenty-nine thousand six hundred thirty-six
dollars($ 129,636.00)less independent audit and inspection fees, unless acceptable compliance with
Office of Management and Budget(OMB)Circular A-133 can be substituted. The City agrees to
contribute in cash or in services a minimum requirement of thirty-two thousand,four hundred nine
dollars ($32,409.00). Services shall be defined as staff time paid with non-federal dollars or
equipment purchased with non-federal dollars.
7. ACCOUNTING RECORDS
A. The City shall establish and maintain accounts for the project in a manner consistent with OMB
Circular A-133 and in accordance with applicable provisions of 23 CFR 172.
B. Expenditures shall be in conformance with the standards for allow ability of costs set forth in OMB
Circular A-87 and the contract cost principles and procedures set forth in 48 CFR Part 1.31.6 of
the Federal Acquisition Regulation system.
C. The City shall establish and maintain separate accounts for expenditures under NDOR Project
No. SPR-PL-1(49).
8. SUBMISSION OF VOUCHERS/INVOICES
A. The City may submit monthly, but no less than quarterly, documented invoices of costs incurred
for the work elements and work activities that were previously identified in Sections 3A and 3E of
this Agreement. Said reports shall account for the expenditure of Federal and the City shares,
shall indicate work program percentage completion, and shall contain a statement of the City's
estimate of the percentage of work completed and be signed by a responsible representative of
the City's Planning Department certifying that all of the items herein are true and correct for the
work performed under the terms of this Agreement. Final payment shall be made upon
determination by MAPA and NDOR that all requirements hereunder have been completed,which
determination shall not be unreasonably withheld. Promptly after receipt of the City's invoices,
and following receipt of funds from NDOR under Project No. SPR-PL-1(49)MAPA shall make
payment thereon to the City. MAPA may withhold ten percent(10%)of the total compensation
pending a final audit of this Agreement.
B. All invoices shall be taken from the books of account kept by the City and shall have available
copies of payroll distribution, receipted bills or other documents reasonably required by MAPA.
The City shall use actual labor rates for billing purposes.
C. The City shall have available a listing of all Planning Department personnel positions that may be
selected or assigned to the work contemplated herein. Said listing shall indicate the title or
classification and salary range of each such,position. It is agreed that employees of the City's
Planning Department,whose time is directly assignable to this FY 2012 Program, shall keep and
sign a time record showing the work element and work activity of the FY 2012 Program,date and
hours worked, and title of position.
9. TERMINATION OF AGREEMENT FOR CAUSE
A. If, through any cause, the City shall fail to fulfill in a timely and proper manner its obligations under
this Agreement, or if the City shall violate any of the covenants, agreements, or stipulations of this
Agreement, or refuse to accept changes required by NDOR, MAPA shall thereupon have the right
to terminate this Agreement by giving written notice to the City of such termination and specifying
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the effective date of such termination. In that event, all finished or unfinished documents,data,
studies, surveys, drawings and reports prepared by the City shall be made available to MAPA, and
the City shall be entitled to receive compensation for all expenses incurred or obligated on all work
mutually agreed to be satisfactorily completed through the effective date of termination.
B. The above also applies when the contract may be terminated because of circumstances beyond
the control of MAPA or the City.
10. CHANGES
The City or MAPA may, from time to time, request changes in the Scope of Services set forth in this
Agreement to be performed by the City of Omaha's Planning Department. Such changes, including
any increase or decrease in the amount of the City's compensation,which are mutually agreed upon
by and between MAPA and the City, and subject to the approval of the NDOR, shall be incorporated in
written amendments to this Agreement.
11. RECORDS AND AUDITS
A. The City shall maintain an accurate cost-keeping system as to all costs incurred in connection with
the subject of this Agreement and shall produce for examination books of account, bills, invoices
and other vouchers, or certified copies thereof if originals are lost, at such reasonable time and
place as may be designated by MAPA, NDOR or a designated Federal representative and shall
permit extracts and copies thereof to be made during the contract period and for three years after
the final NDOR-MAPA audit is completed, resolved and closed.
B. The City shall at all times afford a representative of MAPA, NDOR, FHWA, or any authorized
representative of the Federal government, reasonable facilities for examination and audits of the
cost account records, shall make such returns and reports to a representative as may be required,
shall produce and exhibit such books, accounts,documents and property as the representative
may desire to inspect, and shall in all things aid the representative in the performance of audit
duties.
12. PROHIBITED INTEREST
A. No member of or delegate to the Congress of the United States shall be admitted to any share or
part of this contract or to any benefit arising therefrom.
B. No member, officer, or employee of MAPA or of a local governing public body during his tenure or
one year thereafter shall have any interest, direct or indirect, in this Contract or the proceeds
thereof.
13. ASSIGNABILITY
Neither the City nor MAPA shall assign any interest in this Agreement, and shall not transfer any
interest in the same (whether by assignment or novation),without prior written mutual consent.
14. CLAIMS
Both parties indemnify, save and hold harmless the other party, and all its agents and employees of
and from any and all claims, demands, actions or causes of action of whatever nature or character
arising out of, or by reason of, the work to be performed by either party. Each party further agrees to
defend, at its own sole cost and expense, any action or proceeding commenced for the purpose of
asserting any such claim of whatever character arising as a result of its actions. It is further agreed
that any and all employees of either party while engaged in the performance of any work or service
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nges required by NDOR, MAPA shall thereupon have the right
to terminate this Agreement by giving written notice to the City of such termination and specifying
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• required or provided for herein to be performed by that party, shall not be considered employees of
the other party, and that any and all claims that may or might arise under the Worker's Compensation
Act of the State of Nebraska on behalf of said employees, while so engaged, and any and all claims
made by any third parties as a consequence of any act or omission on the part of said employees,
shall in no way be the obligation or responsibility of the other party.
15. INTEREST OF THE CITY
The City covenants that it presently has no interest and shall not acquire any interest, direct or
indirect, which would conflict in any manner or degree with the performance or services required to be
performed under this Agreement. The City further covenants that in the performance of this
Agreement no person having any such interest shall be employed.
16. IDENTIFICATION OF DOCUMENTS
A. All reports, maps, and other documents completed as part of this Agreement, other than
documents completed exclusively for internal use within MAPA, shall carry the following notation
on the front cover or a title page(or, in the case of maps in the same block)containing the name
of MAPA, the City and the following:
"The preparation of this report, document,etc.was financed in part through a
Federal grant from the Department of Transportation under the Transportation
Planning Program authorized under the Safe, Accountable, Flexible, Efficient
Transportation Equity Act:A Legacy for Users (SAFETEA-LU)."
Together with the date (month and year)the document was prepared.
B. Originals of all documents including computer tapes,tracings, drawings, estimates, specifications,
field notes, investigations, studies, etc., as instruments of service under terms of this Agreement
are to be the joint property of the political jurisdiction and governmental agencies participating in
the transportation planning process. Copies of said documents will be made available to such
participants upon request at costs of such reproduction.
17. PUBLICATION OR RELEASE OF INFORMATION
A. Papers, interim reports, forms or other material which are a part of the work under contract shall
not be copyrighted without written approval of NDOR and FHWA.
B. Either party to the Agreement may initiate a request for publication of the final or interim reports,
or any portions thereof.
C. Publication by either party shall give credit to the other party and to the FHWA. However, if NDOR
or FHWA does not wish to subscribe to the findings or conclusions of the study the following
statement shall be included on the credit sheet: "The opinions,findings and conclusions
expressed in this publication are those of the authors and not necessarily those of NDOR or the
Federal Highway Administration."
D. In the event of failure of agreement between NDOR and the City relative to the publication of any
reports during the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
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this Agreement by giving written notice to the City of such termination and specifying
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which describe the plans are permissible.
F. Neither party shall publish nor otherwise disclose, nor permit to be disclosed or published, the
results of the investigation herein contemplated, during the period of the Agreement,without
notifying the other party.
G. When the scheduled time for presentation of a paper does not permit formal review and approval
of a complete report, abstracts may be used for notification of intent to present a paper based on
the study. Such presentation must protect the interest of the other party by the inclusion of a
statement in the paper and in presentation to the effect that the paper had not been reviewed by
the State.
18. NONDISCRIMINATION
A. In connection with the execution of this Agreement,the City shall not discriminate against any
employee or applicant for employment because of age, political affiliation, belief, race, religion,
creed, color, sex, national origin,or disability. The City shall take affirmative actions to insure that
applicants and employees are treated without regard to age, political affiliation, belief, race,
religion, creed, color, sex, national origin, or disability. Such action shall include, but is not limited
to the following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. The City agrees to comply with the requirements of Title VI of the Civil Rights Act of 1964.
C. The City further agrees to comply with any and all requirements of the U. S. Department of
Transportation and the Federal Highway Administration regarding equal employment opportunity
and nondiscrimination. (See Exhibit B attached and incorporated hereto by reference.)
19. MINORITY BUSINESS ENTERPRISE
In connection with the performance of this Agreement, the City will cooperate with the project sponsor
in meeting commitments and goals with regard to the maximum utilization of minority business
enterprises and will use its best efforts to insure that minority business enterprises shall have the
maximum practicable opportunity to compete for subcontract work under this Agreement.
B. Either party to the Agreement may initiate a request for publication of the final or interim reports,
or any portions thereof.
C. Publication by either party shall give credit to the other party and to the FHWA. However, if NDOR
or FHWA does not wish to subscribe to the findings or conclusions of the study the following
statement shall be included on the credit sheet: "The opinions,findings and conclusions
expressed in this publication are those of the authors and not necessarily those of NDOR or the
Federal Highway Administration."
D. In the event of failure of agreement between NDOR and the City relative to the publication of any
reports during the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
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this Agreement by giving written notice to the City of such termination and specifying
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
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WHEREOF, the parties have hereto caused this Agreement to be executed by their proper
• IN WITNESSg
officers and representatives.
OMAHA-COUNCIL BLUFFS METROPOLITAN
AREA PLANNING AGENCY
Attest: (2-421j2— gkiel/
Y
e22��� Chairman, Board of Directors
//
CITY OF OMAHA, NEBRASKA
•
Attest: AllikA,0/ by dr : . //. .'//: 9I /II
( or
APPROVED AS TO LEGAL FORM
DATE 25', 20��
Signed I/2;07,,
� /1/
MAPA Legal' ounsel
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AGREEMENT
PROJECT NO. SPR-PL-1(49), STATE CONTROL NO. 0094/55 •
MAPA(OMAHA-COUNCIL BLUFFS METRO AREA PLANNING AGENCY)
• STATE OF NEBRASKA, DEPARTMENT OF ROADS
FY-2012 PLANNING(PL)AGREEMENT
THIS AGREEMENT, entered into by the State of Nebraska, Department of Roads
(hereinafter referred to as the State)and the Omaha-Council Bluffs Metropolitan Area Planning
Agency(hereinafter referred to as MAPA)is for the purpose of providing partial funding of MAPA's
portion of the transportation planning activities scheduled to be performed commencing July 1, •
2011, as outlined in the Unified Work Program attached to this Agreement.
Funding for MAPA's portion of transportation planning activities is shown in the Unified Work •
Program. The maximum amount of cash support from the State under this Agreement is
$1,108,470 in Federal Aid Highway Metropolitan Planning(PL)funds for Fiscal Year 2012. This
amount was calculated by adding NDOR's estimate for new PL funds of$897,603 and an additional
$210,867 carried over from previous years. The amount of new and carryover PL funds is
estimated based on information available at the time of the agreement and is subject to change.
The availability of the federal funds are based on the continuation of existing funding levels.
WHEREAS,the Safe,Accountable, Flexible, Efficient Transportation Equity Act: A Legacy
for Users(SAFETEA-LU) requires that a continuing, comprehensive transportation planning
process be carried on cooperatively between State and Local governments in urban areas of over
50,000 population; and .
WHEREAS, MAPA was organized to represent all governmental subdivisions in the
urbanized area of Omaha, including Iowa and Nebraska;and
WHEREAS, MAPA has agreed to establish and maintain a continuing comprehensive and
cooperative transportation planning process in the Metropolitan Area in behalf of those •
governmental subdivisions; and
WHEREAS, MAPA has been designated as the recipient agency for the Omaha Metropolitan
area for planning funds pursuant to 23 U.S.C. Section 134 as amended by the Transportation
Equity Act for the 21 st Century; and
WHEREAS,the State, as part of its planning function, intends to contribute support to the
continuing transportation planning process in urban areas; •
NOW,THEREFORE, in consideration of these facts the parties agree as follows:
• SECTION 1. SCOPE OF AGREEMENT
A. The work to be performed under the terms of this Agreement for the MAPA's
EXHIBIT
11 03
lusions
expressed in this publication are those of the authors and not necessarily those of NDOR or the
Federal Highway Administration."
D. In the event of failure of agreement between NDOR and the City relative to the publication of any
reports during the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
transportation planning program will be conducted in accordance with the,fiscal year
2012 Unified Work Program included herewith as Exhibit "A"and made a part of this
Agreement.
B. MAPA's responsibility
MAPA shall:
1. Provide the necessary administration of committees and staff, and consult,
collaborate and coordinate with the State to accomplish the objectives of the
Work Program.
2. Assign qualified MAPA staff personnel as needed to execute MAPA's portion of
the Work Program and oversee the contractual service portion of the Work
Program.
3. Arrange for and conduct meetings and conferences to review working details
and make presentations to the principals, participants and other interested
groups and bodies as will best promote and effect cooperation,coordination
and understanding in the Program. Manuals, questionnaires, reports,forms
and other technical documents prepared for use in accomplishing the Work
Program shall be submitted to the State and the Federal Highway
Administration for review and approval prior to use.
C. State responsibility
1. The State is authorized to assign qualified personnel as needed to accomplish
tasks assigned to or agreed to by the State.
SECTION 2. DURATION OF AGREEMENT
Both parties agree to use their best efforts to perform their responsibilities as outlined in the
Work Program,within the time of this Agreement. The Agreement shall cover all work
performed commencing with the fiscal year beginning July 1, 2011 and ending June 30,
2012.
SECTION 3. PAYMENT
A. The State agrees to pay for the services rendered by MAPA under the terms of this
Agreement, compensation on a cost reimbursement basis for costs incurred, and to
include direct and indirect costs in accordance with the applicable provisions of
• 49 CFR 18 and the contract cost principles and procedures set forth in Part 31 of the
Federal Acquisition Regulation System (48 CFR 31). When specific Federal Highway
Administration reimbursement policy differs from the Federal Acquisition Regulation
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Project No. SPR-PL-1(49)
FY-2012 PL Agreement
of its planning function, intends to contribute support to the
continuing transportation planning process in urban areas; •
NOW,THEREFORE, in consideration of these facts the parties agree as follows:
• SECTION 1. SCOPE OF AGREEMENT
A. The work to be performed under the terms of this Agreement for the MAPA's
EXHIBIT
11 03
lusions
expressed in this publication are those of the authors and not necessarily those of NDOR or the
Federal Highway Administration."
D. In the event of failure of agreement between NDOR and the City relative to the publication of any
reports during the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
System the Federal Highway Administration policy shall apply. Direct and indirect
costs shall not exceed, in any event, one million,one hundred and eight thousand,
•
four hundred and seventy dollars($1,108,470)for costs incurred during fiscal year
2012. Direct and indirect costs are to be calculated according to the schedule
provided by MAPA, identified as Exhibit"D"(Cost Allocation Program)attached hereto
and by this reference made a part of this Agreement.
B. Payments will be made to MAPA not more often than once each thirty(30)days, and
shall be for services theretofore performed under this Agreement. MAPA shall submit
invoices to Nebraska Department of Roads,MPO Liaison, P.O. Box 94759, Lincoln,
NE 68509. Invoices shall not be submitted less often than quarterly. MAPA shall
submit final invoices within sixty(60)days following the end of the period covered by
the agreement. Each invoice and/or supplement billing information shall be the basis
of payment pursuant hereto, and shall contain a statement of MAPA's estimate of the
percentage of work completed and be signed by a responsible representative of
MAPA certifying that all of the items therein are true and correct for the work
performed under the provisions of this Agreement. The final settlement between the •
State and MAPA will be made after final review and approval by the State and after
an audit, if deemed necessary by the State,has been performed to verify actual
eligible costs. The State upon receipt of the invoices or supplement information will
provide payment to MAPA within thirty(30)calendar days thereafter.
C. Payment for partial billings will be determined by multiplying the value of the
percentage of work completed by 0.80. In no event may the total interim payments
for the new funds exceed eighty percent of the value of the total work completed and
may not exceed a total amount of$1,108,470 for fiscal year 2012.
D. MAPA shall submit to the State a listing of all MAPA personnel positions that may be
selected or assigned to the work contemplated herein. Said listing shall indicate the
title or classification and salary range of each such position. It is understood that the
salaries and expenses of the Chairman of MAPA, and the MAPA Board of Directors
will not be reimbursable as direct costs to Program. It is agreed that employees of
MAPA whose time is directly assignable to the Program shall keep and sign a time
record showing element of Program,date and hours worked and title of position.
E. It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
4
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
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0 i
information to the State either prior to the travel,or submitted with the PL billing
statement. The rate of reimbursement will be that allowed by the State for travel by
its own employees. Travel expenses in Iowa would be covered under Iowa State PL
agreement requirements.
SECTION 4. CHANGES IN THE WORK PROGRAM
A. If, after consultation with the State, it is determined that changes to the work program
are necessary,written approval by the State and the Federal Highway Administration
shall be obtained.
B. The parties to this Agreement agree to collaborate closely on the decisions affecting
the composition, scope and duration of the work and those decisions shall receive the
written approval of the State prior to proceeding with the Program.
C. If, as the work progresses, major changes in the schedules,funding, scope,character
or estimated total cost of the work to be performed is deemed necessary or desirable,
adjustments for payment or modification in the performance of the work shall be
submitted by supplemental agreement to the State for review and approval by the
State and the Federal Highway Administration.
SECTION 5. REPORTS
MAPA shall prepare reports suitable for publication as indicated in the Work Program. One
(1)hard copy and an electronic copy of a draft and final of each report shall be submitted to
the State for review and approval, if.applicable. The State will send an electronic copy of the
draft and final reports to FHWA/FTA for their review and approval, if appropriate.
SECTION 6. INSPECTION OF WORK
The State and authorized personnel of the Federal Highway Administration or any authorized
representative of the Federal government shall at all times be accorded proper facilities for
review and inspection of the work hereunder and shall at all times have access to the
premises of all books, records, correspondence, instructions, receipts, vouchers and
memoranda of every description pertaining to the work hereunder.
SECTION 7. RECORDS
MAPA shall maintain an accurate cost-keeping system as to all costs incurred in connection
with the subject of this Agreement and shall produce for examination books of account, bills,
invoices and other vouchers, or certified copies thereof if originals be lost,at such reasonable
time and place as may be designated by the State, Federal Highway Administration or any
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Project No. SPR-PL-1(49)
FY-2012 PL Agreement
e Program shall keep and sign a time
record showing element of Program,date and hours worked and title of position.
E. It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
4
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
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. i f
authorized representative of the Federal government, and shall permit extracts and copies
thereof to be made,during the contract period and for three(3)years thereafter.
SECTION 8. AUDITS
MAPA shall at all times afford a representative of the State, Federal Highway Administration,
or any authorized representative of the Federal government, reasonable facilities for
examination and audits of the cost account records; shall make such returns and reports to a
representative as he may require, shall produce and exhibit such books, accounts,
documents and property as he may desire to inspect,and shall in all things aid him in the
performance of his duties. MAPA shall be responsible for meeting the audit requirements of
OMB Circular A-133, or any revision or supplement thereof. OMB Circular A-133 states that
when the pass-through monies from the Federal Highway Administration(FHWA)equal or
exceed$500,000 in total federal awards'in a fiscal year, an A-133 Audit is required.
SECTION 9. OWNERSHIP OF DATA
Originals of all documents including computer tapes,tracings, drawings,estimates,
specifications,field notes, investigations, studies,etc., as instruments of service under terms
of this Agreement are to be the joint property of the political jurisdiction and governmental .
agencies participating in the transportation planning process. Copies of said documents will
be made available to such participants upon request at costs of such reproduction.
SECTION 10. PUBLICATION OR RELEASE OF INFORMATION
A. Papers, interim reports,forms or other materials which are a part of the work under
contract will not be copyrighted without written approval of the State and Federal
Highway Administration.
B. Either party to the Agreement may initiate a request for publication of the final or
interim reports, or any portions thereof.
C. Publication by either party shall give credit to the other party and to the Federal
Highway Administration. However, if the State or Federal Highway Administration
does not wish to subscribe to the findings or conclusions of the Study the following
statement shall be included on the credit sheet: "The opinions,findings and
conclusions expressed in this publication are those of the authors and not necessarily
those of the State or the Federal Highway Administration."
D. In the event of failure of agreement between the State and MAPA relative to the
publication of any reports during the period of the contract, each party reserves the
-5-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
4
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
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Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
T .
•
• right to publish independently, in which event the nonconcurrence of the other party
shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication.
However,there is no intention to limit discussion of the study with participants in the
Transportation Planning Program, small technical groups or lectures to employees or
students. Lectures to other groups which describe the plans are permissible.
• F. Neither party shall publish nor otherwise disclose, nor permit to be disclosed or
published,the results of the investigation herein contemplated,during the period of
the Agreement,without notifying the other party.
G. When the scheduled time for presentation of a paper does not permit formal review
and approval of a complete report, a statement must be included in the paper and in
the presentation of the effect that the paper had not been reviewed by the appropriate
other party.
SECTION 11. CLAIMS
Both parties indemnify, save and hold harmless the other party, and all its agents and
employees, of and from any and all claims, demands, actions or causes of action of whatever
nature or character arising out of, or by reason of,the work to be performed by either party.
Each party further agrees to defend, at its own sole cost and expense, any action or
proceeding commenced for the purpose of asserting any such claim of whatever character
arising as a result of their actions. It is further agreed that any and all employees of either
party while engaged in the performance of any work or service required or provided for
herein to be performed by that party, shall not be considered employees of the other party,
and that any and all claims that may or might arise under the Workers'Compensation Act of
the State of Nebraska on behalf of said employees,while so engaged, and any and all claims
made by any third parties as a consequence of any act or omission on the part of said
employees,while so engaged on any of the work or services provided to be rendered herein,
shall in no way be the obligation or responsibility of the other party.
-6-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
those of the authors and not necessarily
those of the State or the Federal Highway Administration."
D. In the event of failure of agreement between the State and MAPA relative to the
publication of any reports during the period of the contract, each party reserves the
-5-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
4
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
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e
SECTION 12. CONTRACTUAL SERVICES
A. All agreements for contractual services pertinent to the Work Program and subject to
partial reimbursement under this Agreement shall be submitted to the State for review
and prior to final execution shall have been approved in writing by the State. MAPA
intends to provide the services pertinent to the Work Program with its own personnel
and through subcontracts with Omaha's City Planning and others for work activities
identified in the Unified Work Program. It is understood, however,that not less than fifty
• percent(50%)of such work will be performed with MAPA personnel and/or by
subcontract with other public agencies.
B. In connection with the performance of this contract, MAPA will cooperate with the State
in meeting its commitments and goals with regard to the maximum utilization of minority
business enterprises and will use its best efforts to insure that minority business
enterprises shall have the maximum practicable opportunity to compete for subcontract
work under this contract.
C. Contracts executed in connection with the performance of this contract in excess of
$2,500 must comply with the applicable regulations and standards of the Cost of Living
Council in establishing wages and prices.
SECTION 13. PROHIBITED INTEREST •
A. No member of or delegate to the Congress of the United States shall be admitted to any
share or part of this contract or to any benefit arising herefrom.
B. No member, officer or employee of the Public Body or of a local public body during his
tenure or one year thereafter shall have any interest,direct or indirect, in this contract or
the proceeds thereof.
SECTION 14. CANCELLATION
right to cancel this Agreement at an
The State reserves the g y time it deems to be in the best
interest of the State upon giving thirty(30)days written notice of such cancellation to MAPA.
If the contract is cancelled under this provision,the State shall continue to reimburse MAPA,
as outlined in this agreement,for all expenses incurred and work completed to the date of
cancellation. The remaining value of all nonexpendable office equipment and capital
improvements partially funded under this Agreement shall be appraised by the State and
disposed of in a manner that shall be in the best interest of the State,subject to the approval
of the Federal Highway Administration.
•
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Project No. SPR-PL-1(49)
FY-2012 PL Agreement
party reserves the
-5-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
4
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4- + 4-
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
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SECTION 15. LIMITATIONS OF LAW
It is mutually understood between the parties that the final authority in highway matters now
vested in the State by Federal and state statutory and case law shall not be affected by this
Agreement.
SECTION 16. NONDISCRIMINATION
MAPA agrees to abide by the provisions of the Nebraska Fair Employment Practices Act as
provided by Neb.Rev.Stat. §48-1101 through 48-1126(Reissue 1998)and all regulations
relative to nondiscrimination in federally assisted programs of the Department of
Transportation,Title 49 CFR, Parts 21 and 27 as set forth in Exhibit"B"attached hereto and
hereby made a part of this agreement.
SECTION 17. LOBBYING CERTIFICATION
MAPA agrees to abide by the provisions of the Federal Lobbying Certification since federal
funds shown in this agreement exceed$100,000. "Certification for grants, loans, and
cooperative agreements"is included herewith as Exhibit"C"and made a part of this
agreement.
SECTION 18. MINORITY BUSINESS ENTERPRISES
•
A. Policy
MAPA and the State agree to ensure that minority business enterprises as defined in
49 CFR Part 26 shall have the maximum opportunity to participate in the performance
of contracts financed in whole or in part with Federal funds under this Agreement.
Consequently,the minority business requirements of 49 CFR Part 26 are hereby •
made a part of and incorporated by this reference into this Agreement.
B. Minority Business Enterprises Obligation
MAPA and the State agree to ensure that minority business enterprises as defined in
49 CFR Part 26 have the maximum opportunity to participate in the performance of
• contracts and subcontracts financed in whole or in part with Federal funds provided
•
under this Agreement. In this regard, MAPA shall take all necessary and reasonable
steps in accordance with 49 CFR Part 26 to ensure that minority business enterprises
have the maximum opportunity to compete for and perform contracts. MAPA shall
not discriminate on the basis of race, color,national origin, or sex in the award and
performance of FHWA assisted contracts.
On any work performed by or caused to be performed by MAPA,failure of MAPA to
carry out the requirements set forth above shall constitute breach of contract and,
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Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ghway Administration.
•
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Project No. SPR-PL-1(49)
FY-2012 PL Agreement
party reserves the
-5-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
4
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1_ E,.0
. .
,,, 2,,d
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
after the notification of the FHWA, may result in termination of the agreement or
contract by the State or such remedy as the State deems appropriate.
SECTION 19. EQUIPMENT •
A. The State agrees to participate in the cost of specialized items of equipment, not of a
nature normally used or required in the regular administrative or engineering
operations of MAPA,which items are required for, and will be used primarily on work
incident to this Agreement, and the cost of which is considered reasonable. •
B. MAPA agrees to certify that items of equipment included in direct costs have been
excluded from the indirect costs.
C. MAPA agrees to obtain the approval of the State and of the Federal Highway
Administration prior to the purchase of an item of equipment of the type described
above in Paragraph A.
IN WITNESS WHEREOF,the parties have hereto caused this Agreement to be executed by
their proper officers and representatives.
EXECUTED by MAPA this14day of V 11i , 2011.
WITNESS: METROPOLITAN AREA PLANNING AGENCY
Paul Mulle
C
EXECUTED by the State this ID_`' day of ,Tu1y , 2011.
STATE OF NEBRASKA
DEPARTMENT OR ROADS
Mike Owen, P.E.
• Planning&Project Development Engineer
PLN1-ZE Al (UVLD AS TO FORM:
-9-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
•
VL1103
B. Minority Business Enterprises Obligation
MAPA and the State agree to ensure that minority business enterprises as defined in
49 CFR Part 26 have the maximum opportunity to participate in the performance of
• contracts and subcontracts financed in whole or in part with Federal funds provided
•
under this Agreement. In this regard, MAPA shall take all necessary and reasonable
steps in accordance with 49 CFR Part 26 to ensure that minority business enterprises
have the maximum opportunity to compete for and perform contracts. MAPA shall
not discriminate on the basis of race, color,national origin, or sex in the award and
performance of FHWA assisted contracts.
On any work performed by or caused to be performed by MAPA,failure of MAPA to
carry out the requirements set forth above shall constitute breach of contract and,
-8
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ghway Administration.
•
7
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
party reserves the
-5-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
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' # • •
METROPOLITAN AREA PLANNING AGENCY
FY 2012 WORK PROGRAM
DRAFT •
June 10, 2011
EXHIBIT A
OLITAN
AREA PLANNING AGENCY
Attest: (2-421j2— gkiel/
Y
e22��� Chairman, Board of Directors
//
CITY OF OMAHA, NEBRASKA
•
Attest: AllikA,0/ by dr : . //. .'//: 9I /II
( or
APPROVED AS TO LEGAL FORM
DATE 25', 20��
Signed I/2;07,,
� /1/
MAPA Legal' ounsel
• 8
f. h' '•
14t:, ,, CAS 'OG 0\ i`1`:
c
•
• :1.'-_2' .C•
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e
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• • t -
MAPA FY 2012 WORK PROGRAM
TABLE OF CONTENTS
PAGE
INTRODUCTION TRANSPORTATION UNIFIED WORK PROGRAM
FORUMS 1
140-Transportation Forums 1
150- Project Review Committee 1
160- Data and Information Forums 1
180- Public Forums and Workshops 2
190- Policy and Administrative Forums 2
TRANSPORTATION PLANNING 3
410-Transportation Planning Applications/Products 3
420-Transportation Planning Procedures/Models 5
430-Transportation Funding Analysis 6
440-Short-Range Transit 7
450- Special Transportation Studies 9
460- Iowa Regional Transportation Planning 10
470-Transportation System Management and Operations 11
480- Intelligent Transportation System 12
DATA SYSTEMS 13
640-Transportation Data Collection 13
650-Socio-Economic Estimates and Forecasts 14
660-Growth Monitoring/Socio-Economic Data Collection 15
REGIONAL ASSISTANCE 16
710-Community Development Assistance 16
720- Economic Development Assistance 17
740-Transportation Technical Assistance 18
750- Iowa Community Development Assistance 19
760—Community Economic Recovery 20
770- Cooperative Purchasing 21
790- Management Assistance 21
PUBLIC INVOLVEMENT/INFORMATION 21
810- Publications 21
840-Transportation Information 22
850- Public Information and Product Development 23
ADMINISTRATION 23
920-Community Development Administration 23
940-Transportation Program Administration 24
970- Employee Benefit Administration 25
980- Fiscal Management 25
990-General Agency Administration 25
Appendix I - MAPA FY 2012 UWP Budget Table 27
Appendix II —Policy and Technical Committees 28
ormance of FHWA assisted contracts.
On any work performed by or caused to be performed by MAPA,failure of MAPA to
carry out the requirements set forth above shall constitute breach of contract and,
-8
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ghway Administration.
•
7
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
party reserves the
-5-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
It is understood that when utilizing Nebraska PL funds for travel expenses related to
planning activities outside of the MPO area,the MPO will submit detailed travel
-3-
Project No. SPR-PL-1(49)
FY-2012 PL Agreement
ng the period of the contract, each party reserves the right to publish independently, in
which event the nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
4
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Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• INTRODUCTION •
• TRANSPORTATION UNIFIED WORK PROGRAM
The projects identified will act as the Unified Work Program (UWP)for the Omaha-Council Bluffs
metropolitan area. They describe the work to be done for the continuing transportation planning process
for FY 2012, and will serve as the basis for funding within the fiscal year.
The development of a Unified Work Program, as described in the 23 CFR, Part 450 and 49 CFR, Part
613, is to serve as a means to promote the integration of modal planning coordination and to relate these
activities to comprehensive planning.
During the development of the FY 2012 Unified Work Program, a priority setting process was used to
identify programs and projects that should be included in the work program.
Participants in this process included the MAPA Council of Officials, MAPA Board of Directors and their
technical advisory committees. Results of this process are reflected by the projects in this work program
and the associated funding levels. Participants in the transportation planning activities are outlined in the
MAPA Interlocal Agreement and committee Operating Rules. The Transportation Technical Advisory
Committee provides the direction for the development of the UWP and monitors progress of the work.
ORGANIZATION AND MANAGEMENT
MAPA is designated as the Metropolitan Planning Organization (MPO)for the Omaha-Council Bluffs
urban area. The MAPA Council of Officials is the overall policy body for agency with the Board of
Directors providing guidance for all MAPA projects, studies and programs. In addition, committees have
been organized to provide technical advice. (See Appendix II for listing of Transportation Policy and
Technical Committees). The relationship, responsibility and composition of the MAPA Council of Officials
and Board of Directors and their committees are also described in the MAPA Interlocal Agreement and
committee Operating Rules.
WORK PROGRAM
A description of the specific transportation-related tasks to be performed,and financial estimates, are
contained in the following projects:
140 Transportation Forums
150 Project Review Committee
160 Data and Information Forums
180 Public Forums and Workshops
190 Policy and Administrative Forums
410 Transportation Planning Applications/Products
420 Transportation Planning Procedures/Models
430 Transportation Funding Analysis
440 Short-Range Transit
450 Special Transportation Studies
460 Iowa Regional Transportation Planning
470 Transportation System Management and Operations
480 Intelligent Transportation System
640 Transportation Data Collection
650 Socio-Economic Estimates and Forecasts
660 Growth Monitoring/Socio-Economic Data Collection
740 Transportation Technical Assistance
810 Publications
840 Transportation Information
850 Public Information and Product Development
940 Transportation Program Administration
Note: Projects 150, 160, 650, 660, 180, 810, 850 and 190 are jointly funded activities using both
transportation and non-transportation funds.
nonconcurrence of the other party shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with participants in the Transportation Planning
Program, small technical groups or lectures to employees or students. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
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Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
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• •
2. Human Services Transportation Coordination
Work with transportation service providers, human service agencies and related stakeholders to
coordinate, encourage and implement plans, actions and programs to enhance the transportation
opportunities of the elderly, handicapped and economically disadvantaged and to incorporate
elements of the New Freedom and Job Access Reverse Commute(JARC) programs into the MAPA
transportation planning activities and which will serve as input to the annual update to the
Coordinated Public Transit Human Service Transportation Plan (CPTHSTP) and the Iowa Passenger
Transportation Development Plan (PTDP). Tasks to complete this task will culminate in a Revised
CPTHSTP and PTDP in May of 2012.
3. Coordinated Public Transit Human Service Transportation Plan Administration
Perform the necessary administration activities for the New Freedom (NF)and Job Access Reverse
Commute(JARC)Transportation Programs. This will include soliciting applications for these
programs, reviewing and prioritizing the applications, select projects to be funded, submit grant
applications for these project and monitoring these projects.
4. Transit Management Objectives
Develop and update, as changes occur,transit management objectives to measure the efficiency of
all internal areas of the organization involved with the.operation of existing transit service. This plan
would include cost saving techniques for management/administration,operations, maintenance,
personnel and labor relations. Metro will have primary responsibility. MAPA will provide additional
support and overall coordination. -
5. Transit Maintenance Plan
Metro will continue to assess methods used by other properties in the development of a facilities and
equipment maintenance plan that will address specific goals and objectives for a maintenance
program taking into consideration acceptable levels of vehicle life, frequency of road service,failure
rates, ratio of maintenance labor to other labor, and other related factors.
6. Transit Service Planning
Research and evaluate existing transit service for system efficiency redesign, expansion and
modifications. Work activities include: route performance checks; operation activity performance;
public information tools; special service opportunities, statistical repots.
7. Transit Service Development Update
Partnerships with local and state agencies to coordination of work activities to initiate a specific
service or modify service to meet a specific public need.
• 8. Transit Marketing Plan
Annually Metro staff analyzes current factors impacting the transit system to determine where limited
marketing funds should be allocated to maximize new ridership. This plan details projects,
associated budgets, identifies benchmarks, implementation strategies and analyzes effectiveness.
9. Special Studies
Project work activities addressing unforeseen transit issues arising throughout the current funding
year which cannot be delayed. Project examples: workshops; expanded projects;technology
advances;expansion opportunities; public amenity needs, etc.
10. Program Certification
Transit planning document responsibilities and any related item prepared for and submitted to
Federal Transit Administration (FTA) and the MAPA. Programs administrated include, at a minimum,
Transportation Improvement Plan; Unified Planning Work Program; Disadvantaged Business
8
ts. Lectures to other groups
6
this Agreement by giving written notice to the City of such termination and specifying
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• •
Enterprise; Equal Employment Opportunities; Title VI; National Transit Data Base (Section 15);
• Reviews, e.g., Triennial, MAPA Certification, Security, ITS Architecture Plan (work with local and
state agencies for compliance with Federal Transit Administration ITS Architecture and Deployment
regulations).
11. Regional Transit Vision
Plan a future Vision for expanding and enhancing public transit service in the greater Omaha metro
area. Review and conduct public outreach to assess current and future service needs. Identify
future transit strategies, including the use of technology. Propose solutions to potential obstacles
such as funding limitations, statutory requirements and lack of coordination among agencies.
12. Transit Study/Alternative Analysis (AA)
Metro Transit,in conjunction with the City of Omaha,will conduct a Transit Study/Alternative Analysis
AA to identifypotential transit solutions connecting activitycenters in the central corridor of
( ) major
Omaha, including downtown, the midtown area, and the University of Nebraska Medical Center
Campus. The overall long-range transportation goal is to provide a safe, efficient, economical,
attractive, and integrated transit connection that offers convenient, accessible, and affordable
mobility within the study area. The conclusion of the AA will recommend a locally preferred
alternative(LPA)for the corridor. The area to be studied is 5.5 square miles in Downtown and
Midtown Omaha, bounded generally by Saddle Creek Road on the west, Center Street on the south,
Cuming Street on the north, and the Missouri River on the east.
End Products. Documentation of assistance provided to Metro, Council Bluffs, and other transit providers
in the MAPA region, and PTDP for the Omaha-Council Bluffs urbanized area in May of 2012, and a
Regional Transit Vision in June of 2012. •
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 155,132 0 34,533 189,665 2994
CONTRACTS 989,860 0 247,465 1,237,325 10311
TOTAL 1,144,992 0 281,998 1,426,990 13305
SPECIAL TRANSPORTATION STUDIES(450)
Objective. To conduct special transportation studies as they relate to elderly and handicapped, private
sector transit providers, energy and air quality.
Previous Work. Attended quarterly meetings of the Council Bluffs and Omaha Chamber of Commerce
Transportation Committees. Met numerous times with representatives from federal, state and local
agencies to develop the proposed voluntary ozone reduction program. Continued to work with Douglas
County on their air quality monitoring activities.
Work Activities.
•
1. Private Sector Involvement
Support private sector participation in the transportation planning process to help insure coordinated
planning and delivery of transportation services in the metropolitan area. This will include working
with local Chambers of Commerce,freight industry representatives (railroads and trucking carriers &
shippers) and private transportation charter bus providers in reviewing transportation plans and
programs.
2. Air Qualitv/Enerov
Evaluate transportation measures to insure they include energy efficient alternatives and determine
the air quality benefits and impacts. Evaluate and analyze monitored air pollution data(carbon
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
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Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• • r
Federal, State and local public and private agencies to develop an action plan that would address the
potential for ozone non-attainment status. Begin to develop the necessary modeling activities that •
will enable MAPA to conduct transportation conformity analysis. Continue to work on the ozone
initiative started in FY 2011 to identify voluntary initiatives to reduce volatile organic compounds
(VOC)and nitrous oxides (NOX) emissions.
3. Douglas County Health Department Activities
Purchase CO, ozone, and particulates monitoring equipment to upgrade the air quality monitoring
sites in the metro area. This will help to insure continuous and accurate data to evaluate the status
air quality in the metro area.
4. Ozone Reduction Outreach
Undertake an educational campaign to inform the public about the dangers of ground-level ozone
and the practical actions that can be taken to reduce ozone in the MAPA region. The campaign is
developed by MAPA's Community-Based Planning Process, which is conducted in conjunction with
NDEQ, IDNR, and EPA, in an effort to prevent the Omaha-Council Bluffs metro area from violating
the National Ambient Air Quality Standards (NAAQS).
End Products. Updates to the documentation of private sector involvement in providing transit service;
• maintenance of national air quality standards; status reports on elderly and handicapped transit services;
energy contingency measures; and a transit risk management and safety plan.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 18,065 0 4,516 22,581 364
CONTRACTS 145,403 0 36,351 181,754 3889
TOTAL 163,468 0 40,867 204,335 4253
IOWA REGIONAL TRANSPORTATION PLANNING(460)
Obiective. To develop a regional TIP and LRTP for Harrison, Mills, and Shelby counties and the non-
urbanized portion of Pottawattamie County that can be integrated into the State Transportation
Improvement Plan (STIP) and State Transportation Plan.
Previous Work. Completed the FY 2012 RTIP and developed material and attended four RPA-18 Policy
and Technical Committee meetings.
Work Activities.
1. Fiscal Year 2013 Planning Work Program •
Develop the RPA-18 Transportation Planning Work Program for FY 2013. A work program will be
available for review, comments and approval by the RPA-18 Policy and Technical Committees in
April 2012.
2. Regional Transportation Improvement Program
Develop a Regional Transportation Improvement Program (RTIP)to provide a program of multi-
modal transportation projects scheduled for implementation during fiscal years 2013 to 2016. The
program will include a prioritized listing of projects for the four-year period and a financial plan that
will lead to project implementation. A progress report on the implementation of projects programmed
for Fiscal Year 2012 will be also included. Project solicitation begins in December with a draft
completed by the end of April and the final RTIP approved in July.
3. Participation Plan
•Continue the implementation of the proactive participation plan that provides complete information,
timely public notice,full public access to key decisions, and supports early and continuing
involvement of the public in developing the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
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•
• •
•
activities will be incorporated into RPA-18 public participation process. Solicitation of public input will
be done in accordance with the RPA-18 Public Participation elan.
4. Long Range Transportation Plan
Update the RPA-18 Long Range Transportation Plan (RLRTP)that was approved in 2007 for
Harrison, Mills, and Shelby counties and the non-urbanized portion of Pottawattamie County. The
development of a revised RLRTP will be completed in late 2011 and approved in early 2012.
Development of the RPA-18 plan will parallel and supplement development of the Iowa Department
of Transportation State LRTP update. This will include a continued interaction and dialog between
the RPA-18 and the Iowa Department of Transportation in the completion of the State LRTP.
5. Human Services Transportation Coordination
Work with transportation service providers, human service agencies and related stakeholders to
coordinate, encourage and implement plans, actions and programs to enhance the transportation
opportunities of the elderly, handicapped and economically disadvantaged and to incorporate
elements of the New Freedom and Job Access Reverse Commute (JARC) programs into the MAPA
transportation planning activities and which will serve as input to Passenger Transportation
Development Plan (PTDP). Tasks to complete this task will culminate in a Revised CPTHSTP and
PTDP in May of 2012.
6. RPA-18 Policy and Technical Committees
Provide technical support to the RPA-18 Policy and Technical Committees and provide assistance to
them in completing LRTP, RTIP, FY 2013 Work Program and other activities as necessary. This
P 9 g ry
includes development of draft and final RTIP and Work Program, providing meeting minutes and
work with them on projects
special such as pavement management. These committees are
P
scheduled to meet six times annually, every other month starting in January.
End Products. Transportation Improvement Program (RTIP)for Harrison, Mills, and Shelby counties and
the non-urbanized portion of Pottawattamie County, an updated RPA-18 LRTP and a FY 2013
Transportation Planning Work Program. PTDP (in conjunction with SWIPCO)for RPA-18.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 47,866 0 11,966 59,832 955
CONTRACTS 0 0 0 0 0
TOTAL 47,866 0 11,966 59,832 955
TRANSPORTATION SYSTEM MANAGEMENT AND OPERATIONS(470)
Obiective. To promote the consideration of an efficient transportation system through the development of
management and operations strategies.
Previous Work. Continued collecting travel times for congestion management activities. Continue to
administer the MAPA rideshare program which has over 1100 registered for the program.
Work Activities.
1. Congestion Management Activities
Refine the operational and management process that is contained in the MAPA 2035 LRTP.This
process will improve the performance of the existing multimodal transportation systems and
maximize safety and mobility of people and goods in the region and identify specific measures to
relieve recurring and non-recurring vehicle congestion. Included in this activity will be updates on the
travel time and delay date.
11
ng the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• • •
2. Ride Sharing Program
Continue the operation and marketing of the web based regional ride sharing program (MetrO!
Rideshare)that was made available last year to large employers and citizens in the metro area.
3. Transit Management Analysis
Internal management research, analysis and evaluation performed throughout the year to guide
Metro in efficient management of transit, e.g. staffing levels and compensation;training
programs/policies;technologies (hardware/software/ergonomics/help desk); communications with
agencies,jurisdictions, business, etc.
End Products. Development of a database and condition measures for all of the management systems.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 27,974 0 6,995 34,969 548
CONTRACTS 305,000 0 76,250 381,250 5446
TOTAL 332,974 0 83,245 416,219 5994
INTELLIGENT TRANSPORTATION SYSTEM (480)
Obiective. To provide support for the implementation of projects contained in the Omaha Metropolitan
Area Intelligent Transportation Systems(ITS) Strategic Deployment Plan, develop and maintain a regional
ITS architecture and to enhance the ITS capabilities of MAPA's transportation planning process.
Previous Work. Attended 15 Council Bluffs Interstate System traffic incident management(TIM)
meetings.Attended a workshop on updating ITS architecture. Attended three SWIFT meetings.
Work Activities.
1. ITS Coordination
Work with state and local agencies in their efforts to implement ITS projects in the areas of signal
systems, travel surveillance,traffic management center, traveler information systems and transit
related ITS activities.
2. Incident Management Team
Provide support to the Nebraska Incident Management Team and the SouthWest Iowa Freeway
Team (SWIFT) as they lead efforts to implement incident management projects identified in the
incident management operations manual for the Omaha-Council Bluffs metro area. Continue to work
with the operating agencies in implementing the metropolitan area traffic incident management
manual (TIMM).
3. Metro Area Motorist Assist Program
Continue to work with and provide administrative support to the metro area Motorist Assist Program
that is being operated by the Nebraska State Patrol.
4. Maintenance of the MAPA ITS Regional Architecture
Maintain the Regional Architecture for the metro area. This will include maintenance of the regional
ITS architecture that was developed in FY 2006. This element will also ensure that proposed ITS
projects in the MAPA Transportation Improvement Program are consistent with the MAPA Regional
ITS Architecture.The MAPA Regional architecture will be updated and revised, as needed,with a
major revision expected to be accomplished in the fall of 2011 to include ITS elements and
deployments contained in the Council Bluffs ITS project.
12
d in the MAPA 2035 LRTP.This
process will improve the performance of the existing multimodal transportation systems and
maximize safety and mobility of people and goods in the region and identify specific measures to
relieve recurring and non-recurring vehicle congestion. Included in this activity will be updates on the
travel time and delay date.
11
ng the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
} • •
5. Metro
Work with local and state agencies for compliance with Federal Transit Administration ITS
Architecture and Deployment regulations.
6. System Engineering
A System Engineering Report will be developed for an Adaptive Traffic Control System (ATCS).
End Products. Identification of ITS projects in the traffic and incident management areas that will be
implemented over the next five to ten years. Provide for maintenance of the architecture to ensure
continued federal funds for ITS efforts. A regional traffic incident management operations manual will be
maintained. A System Engineering Report for ATCS.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 22,400 0 5,600 28,000 417
CONTRACTS 50,000 0 12,500 62,500 368
TOTAL 72,400 0 18,100 90,500 785
•
DATA SYSTEMS •
TRANSPORTATION DATA COLLECTION(640)
Objective. To collect, maintain and update transportation system, travel and financial data needed in the
transportation planning process.
Previous Work. Completed the MAPA 2010 Traffic Count Map and related reports (Traffic Growth, Top
Intersections and Top Interchanges).
Work Activities.
1. Travel Data
Collect local travel data, including detailed traffic count data(time of day, occupancy, vehicle
classification, etc.)and speed and delay data, as available from local jurisdictions and other secondary
sources. Obtain non-local travel data, including trip generation data,trip length data, vehicle
occupancy data, and other transferable parameters from national sources or comparable regions.
This will include continued analysis of the 2008 National Household Travel Survey(NHTS)that had
add-on surveys for the metro area.
2. Update/Expand Highway System Data
Maintain the street and highway inventory with updates as improvements are made. Expand the
highway inventory with additional physical characteristics of the existing system. These may include
pavement widths, access control, signalization, channelization, pavement type, etc., and may be util-
ized in network refinements and capacity calculations. Provide information to the state transportation
agencies on the Highway Performance Monitoring System (HPMS).
3. Transportation Financial Data
Obtain construction costs of projects implemented during FY 2011 to establish project
implementation costs.
4. Traffic Counting Data
Continue the traffic counting program with the collection of 2011 data from the states and local
jurisdictions. This information will be used in performance evaluations and the development of the
2012 Traffic Flow Map, Traffic Growth Report and Top Intersections/Interchanges Reports. This will
13
pected to be accomplished in the fall of 2011 to include ITS elements and
deployments contained in the Council Bluffs ITS project.
12
d in the MAPA 2035 LRTP.This
process will improve the performance of the existing multimodal transportation systems and
maximize safety and mobility of people and goods in the region and identify specific measures to
relieve recurring and non-recurring vehicle congestion. Included in this activity will be updates on the
travel time and delay date.
11
ng the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• . t
include additional evaluation of the pilot traffic counting program using the auto-scope cameras.
Historical and current traffic count data will be organized into a regional traffic count database that will
be related to the MAPA GIS street layers.
5. Transit Data
Develop transit and trip characteristics based on the following evaluations: percentages of transit
riders by fare category, route and trip; annual and average weekday system ridership; rider loading
counts at maximum load points; on and off counts, especially at major stops or terminals; total
person trips by route, peak-hour, mid-day and total day; revenue analysis by route,time block,trip
and bus; and number of transfers sold vs. used. Metro will have primary responsibility with MAPA
providing additional support and overall coordination.
•
6. Transit Service Characteristics
Identify transit service characteristics which include the following: headways by route and time of day,
and day of week; schedule adherence (percent of vehicles on time by route,time of day, and day of
week); operating speeds and running times;vehicle miles/vehicle year and total vehicle miles
annually; number of routes, and route distances; bus route miles, including miles of local service and
express service; capacity; location of stops,transfer points,terminal and parking facilities; and
evaluation of the present service by the current riders on the system.
7. Transit Costs
Transit operating cost data will be obtained to determine: operating efficiency of each route; cost of
operation in terms of cost per unit of product;total revenue including passenger revenue, advertising
rents, etc.; net operating revenue; fare structure; and capital expenditures for fixed facilities and
rolling stock. This will include refinements to the Metro National Transit Database program. Metro
will have primary responsibility. MAPA will provide additional support and overall coordination.
8. Traffic Counting Activities
Provide partial funding for the City of Omaha traffic counting program. This includes the provision of
traffic counts at over 300 locations in the City of Omaha on a yearly basis. These counts will serve
as input to the development of transportation analysis performed by MAPA for the development of
traffic flow maps and related reports.
End Products. Updated travel,transportation system and financial data files and summaries of the
changes to these files.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 45,349 0 11,337 56,686 914
CONTRACTS 141,000 0 35,250 176,250 2451
TOTAL 186,349 0 46,587 232,936 3365
SOCIO-ECONOMIC ESTIMATES AND FORECASTS(650)
Objective. To provide up-to-date socio-economic estimates and forecasts of regional data.
Previous Work. Completed the 2010 small area estimates for population, households, housing units and
employment.
Work Activities.
1. Regional Estimates
Develop an annual set of regional and county level estimates for 2011 using past estimates and
building permit information. These estimates will include housing units, households, population,
selected population and household characteristics, employment and travel.
14
.
11
ng the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
•
• •
2. Regional Forecasts
Update, as necessary, the regional forecasts for population, households and housing units,
employment and income/auto ownership.
3. Small Area Estimates
Develop an annual set of small area estimates for population, households, housing units,
employment, and other basic variables used in the MAPA planning process.
4. Small Area Forecasts
Revise, as necessary, small area forecasts for basic trip generating variables (population,
households, income or auto ownership, and employment utilizing a land use forecasting/activity
allocation model. This activity will take into account local jurisdictions comprehensive land use plans
and involve analysis of data related to various influences on development patterns (densities,
topography, utilities, zoning, accessibility, etc).
End Products. Reports on regional and small area estimates and forecasts of socio-economic data.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 83,533 0 26,578 110,111 1780
CONTRACTS 0 0 0 0 0
TOTAL 83,533 0 26,578 110,111 1780
GROWTH MONITORING/SOCIO-ECONOMIC DATA COLLECTION(660)
Work Activities.
Previous Work. Provided census assistance to MAPA member counties and cities. Maintained data
bases for land use, population employment and housing. Reviewed development proposals throughout
the MAPA region. Continued to work with the GIS activities in the MAPA region to develop a consistent set
of data throughout the area. Served as the administrator of the multi county 2010 Nebraska Iowa Regional
Orthophotography Consortium (NI-ROC).
Objective. To collect, maintain and update land use, employment, economic, population and housing data
needed for transportation planning and other agency needs.
1. Census of.Population and Housing Data
•
Work with the 2010 Census numbers to develop population, housing, income, and other data reports
using Census 2010 numbers, and provide assistance to jurisdictions, businesses, individuals, and
organizations with projects involving census data.Work with the new American Community Survey
(ACS), and assist the MAPA jurisdictions with their updates and any other census work required.
2. Land Use File
Maintain the MAPA land use file based on the monitoring of land use change through secondary
sources.
3. Employment File
•
Maintain the MAPA employment file as an integrated computerized source describing the employers
of the region,their number of employees, industrial classification and location. Update the
employment file to 2011 using available state and local sources. Complete a summary report on
2011 employment patterns. Anticipated date for accomplishing this task is Spring of 2012.
15
of regional data.
Previous Work. Completed the 2010 small area estimates for population, households, housing units and
employment.
Work Activities.
1. Regional Estimates
Develop an annual set of regional and county level estimates for 2011 using past estimates and
building permit information. These estimates will include housing units, households, population,
selected population and household characteristics, employment and travel.
14
.
11
ng the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• •
4. Economic Data
Maintain and update data pertaining to various economic measures at the regional and county level,
including work force, unemployment, income, wages, and cost of living.
5. Other Population and Housing Data
Maintain the MAPA construction permit file, apartment complex file, subdivision/SID file and, as
available, housing sales files to further define housing location and characteristics. Monitor other
local population characteristics, including auto ownership, vital statistics and school enrollment.
Monitor national trends in terms of population and housing characteristics (income, auto ownership,
persons per household,vital statistics, etc.).
6. Activity Centers File
Continue to maintain/develop files of non-residential activity centers (trip generators), including office
buildings, shopping centers, and possibly schools, hospitals, hotels/motels and public facilities.
7. Current and Proposed Developments
Continue the monitoring program that identifies major current or proposed residential, commercial,
industrial and public developments within the MAPA region. Link this information with ongoing major
data files (land use, employment, housing and activity centers)and with small area forecasts.
8. Regional Geographic Information System (GIS)Activities
Maintain relationships for sharing and exchanging data and work in cooperation with other public and
private agencies to increase the availability of various types of data. Update the integrated
geographic data base system and develop other computerized tools to assist in the analysis and
manipulation of data.This will include: refinement of base maps as needed and expansion of MAPA's
computer mapping capacity. Work with jurisdictions in the MAPA region as they investigate the
development of a region-wide GIS system. This will include providing assistance to jurisdictions in
Douglas, Pottawattamie, Sarpy and Washington counties in developing their GIS system.
9. Metro Area GIS Photos
Participate in a consortium of the Cities of Bellevue, Blair, Council Bluffs, Omaha, Douglas, Mills,
Pottawattamie, Sarpy and Washington counties, Papio-MO River NRD, OPPD, Iowa DOT, NDOR,
MUD, Metro and MAPA to purchase aerial photography to be used in the development of digital
orthophotos for the metro area.
End Products. Summaries of updated land use, employment,economic, population,and housing data.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 105,265 0 30,884 136,149 2177.
CONTRACTS 345,878 0 86,470 432,348 5946
TOTAL 451,143 0 117,354 568,497 8123
REGIONAL ASSISTANCE
COMMUNITY DEVELOPMENT ASSISTANCE(710)
Obiective. To provide technical assistance to jurisdictions in identifying community development needs
and the resources to meet those needs.
Previous Work. Provided community development technical assistance to 32 MAPA member counties
and cities.Attended 45 city council/county board meetings.
16
d county level estimates for 2011 using past estimates and
building permit information. These estimates will include housing units, households, population,
selected population and household characteristics, employment and travel.
14
.
11
ng the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• •
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with city council and county boards to determine their
needs and provide information on available MAPA services. Visit with staff at least quarterly to
provide information and assistance in locating resources to meet identified community needs and
MAPA activities.
2. Identify Community Development Needs
Review identified community needs with jurisdiction on an annual basis to determine if updates and
revisions are necessary. Work with jurisdictions to include identified community needs in an update
of the MAPA Regional Needs Assessment.
3.. Technical Assistance
Provide jurisdictions information and assistance on all existing community development programs
available through federal, state and local programs. Assist jurisdictions in their strategic planning
efforts dealing with community development programs in their community.
4. Funding Assistance
Notify jurisdictions of funding available to their unit of government from federal, state and local
sources such as Community Development Block Grants, USDA Rural Development, and Land and
Water Conservation Funds. Expand outreach activities in seeking program and project funding
including work with the private sector. Assist jurisdictions in preparing applications for the various
grant and loan programs.
5. MAPA Regional Solid Waste Plan
Update the Integrated Solid Waste Management Plan for the MAPA region. Develop and use a
critical tracking tool that will provide meaningful and comprehensive analysis of regional waste and
resource management efforts. Provide jurisdictions information and assistance to meet waste
management needs and activities.
End Products. Meetings with elected officials and staffs in all MAPA jurisdictions. Documentation of the
number of communities that were assisted in the preparation of grant applications or other forms of
general assistance.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 0 0 91,429 91,429 1555
CONTRACTS 0 .0 0 0 0
TOTAL 0 0 91,429 91,429 1555
ECONOMIC DEVELOPMENT ASSISTANCE(720)
Objective.. To provide technical assistance to jurisdictions to identify economic development needs and
the resources to meet those needs.
Previous Work. Provided economic development technical assistance to 22 MAPA member counties and
cities. Attended 29 city council/county board meetings on economic development related issues.
Work Activities.
1. Maintenance of Comprehensive Economic Development Strategy
The EDD shall be responsible for active regular maintenance of the MAPA CEDS. To this end, staff
will actively engage both CEDS committee and EDD Governing Board representatives in meetings to
17
urces to meet those needs.
Previous Work. Provided community development technical assistance to 32 MAPA member counties
and cities.Attended 45 city council/county board meetings.
16
d county level estimates for 2011 using past estimates and
building permit information. These estimates will include housing units, households, population,
selected population and household characteristics, employment and travel.
14
.
11
ng the LRTP and TIPs. Title VI and Environmental Justice
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• • t r 1
assess any necessary updates to the document.
2. Focused Strategic Planning for Distressed Areas
The EDD shall devote a combination of staff resources and financial assistance to support localized
strategic planning initiatives for areas which satisfy EDA distress criteria. These strategic plans will
be designed to provide attainable goals and implementation strategies to mitigate against conditions
contributing directly to local economic distress. Plans will be developed and financed in accordance
with EDA regulations, and EDD staff will observe and/or actively participate in all funded planning
activities. Outcomes will be reported to staff and the EDD Governing Body, and best practices will be
shared with other interest groups serving distressed areas as appropriate. Depending on the size of
the distressed area served and the scope of each specific plan, MAPA expects to assist in the
development of one to three of these strategic plans in each program year.
3. Provision of Information to EDR •
The EDD shall be responsible for supplying the Economic Development Representative with timely
information on plant closures or prospective plant closings,as well as the number of employees affected
by these actions.
4. Industry Attraction and Expansion
The EDD will continue to work with local member governments and their respective Economic
Development agencies,County Commissions,and other groups concerned with economic development
to facilitate the expansion of existing industrial facilities and to attract new industries to the region.
Where appropriate, cluster industries will be encouraged.
5. Infrastructure Improvements
The EDD will identify infrastructure improvements such as water,sewer,natural gas,high-speed Internet
access and roads that are required to support industry. When appropriate, the EDD will assist in the
preparation of Economic Development Administration grant applications for member governments to
finance economic development projects that save and/or create jobs in the region.
6. Strategic Economic Planning and Development
The EDD will work internally and with member governments throughout the region to develop strategies
which will result in optimal positioning to capitalize on new economic development opportunities and to
maintain existing levels of economic activity in areas where economic distress is currently not present.
End Products. Documentation of grant and loan applications made on behalf of jurisdictions and
businesses in the region.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 0 70,000 56,234 126,234 2036
CONTRACTS 0 0 0 0 0
TOTAL 0 70,000 56,234 126,234 2036
TRANSPORTATION TECHNICAL ASSISTANCE(740)
Objective. To provide assistance to local jurisdictions in their development of project level studies and to
provide information to assist local jurisdictions in determining priorities for their transportation projects.
Previous Work. Successfully completed the Nebraska local public agency/responsible charge person
(LPA/RC)training. Provided transportation technical assistance to 35 MAPA member counties and cities.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
18
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
Provide technical assistance and related transportation system travel,financial and socio-economic
data to the states and local jurisdictions as requested to assist in conducting corridor, location, sub-
area, feasibility and other project level studies. This will include a traffic signal study for 84th Street,
the start of a crash study for the metro area and a downtown Omaha parking management study.
2. Transportation Assistance to Local jurisdictions for Project Development
Provide transportation related information, evaluation techniques, and technical assistance as
requested to help jurisdictions determine local priorities, develop transportation plans and programs,
and implement individual projects.
3. Public Hearings/Information Meetings
Attend public information meetings relating to projects proposed by the states and local jurisdictions
and provide support for projects from the regional planning perspective.
4. Local Public Agency(LPA)Assistance
Provide LPA assistance to local jurisdictions in Nebraska as requested. Serve as the Responsible
Charge(RC) person for projects that are using federal funds.
5. Transit Technical Assistance
Metro will continue to provide technical support and information to the Metro Transit Advisory
• Committee, Council Bluffs Transit Task Force, MOBY Advisory Committee and local jurisdictions.
This will include assisting in the development of Council Bluffs' State Transit Assistance application,
review of long range transit plans and review of proposed developments taking into consideration
transit impacts.
6. Platteview Road Corridor Study
Address the safety and operational needs and future land use policies along the Platteview Road
corridor in southern Sarpy County. The study will result in a short-term traffic analysis, a generalized
vision for long-term traffic improvements, development forecast,future land use and urban design
framework, and proposed zoning controls.
End Products. Reports on assistance and information provided to local jurisdictions on project level
activities.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 30,750 0 7,688 38,438 620
CONTRACTS 80,000 0 20,000 100,000 625
TOTAL 110,750 0 27,688 138,438 1245
IOWA COMMUNITY DEVELOPMENT ASSISTANCE(750)
Objective. To provide technical assistance to Iowa jurisdictions to identify community and economic
development needs and the resources to meet them.
Previous Work. Provided community development technical assistance to 15 Iowa member counties and
cities. Attended 20 city council/county board meetings.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with the city councils and county boards to determine
their needs and provide information on available programs and MAPA services. Visit with staff at
least quarterly to provide information and assistance in locating resources to meet identified
community needs. Coordinate development efforts with the Community College, Business
19
cessfully completed the Nebraska local public agency/responsible charge person
(LPA/RC)training. Provided transportation technical assistance to 35 MAPA member counties and cities.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
18
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
111 • f
MAPA Annual Report and Directory of Regional Officials were also published.
Work Activities.
1. What's Happening
Develop, produce and disseminate monthly issues of "WHAT'S HAPPENING for Community
Leaders" newsletter.
2. Annual Report and Community Assistance Report
Develop, produce and disseminate the MAPA Annual Report. Prepare and disseminate the
Community Assistance Report.
3. Regional Officials Directory
Update and maintain a listing of all elected and appointed public officials for the MAPA region.
Publish MAPA Regional Directory.
End Products. Publication of twelve issues of"What's Happening,"the MAPA Annual Report and
Community Assistance Report.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 42,297 0 13,574 55,871 901
CONTRACTS 0 0 0 0 0
TOTAL 42,297 0 13,574 55,871 901
TRANSPORTATION INFORMATION (840)
Objective. To provide transportation-related data to public and private sector representatives.
Previous Work. Continued to provide transportation related information to the public such traffic counts
and forecasts, TIP and LRTP.
Work Activities.
1. Transportation Information to Public/Private Sector
Provide transportation data to the private sector and the general public as necessary and/or
available. This information will include current, intermediate and long range forecasted traffic
volumes, current and forecasted socio-economic data,and transportation plan and program
information, both long and short range. This will be accomplished in accordance with the MAPA
Participation Plan.
2. Transit Information
Metro will provide transit data and assistance to public bodies, the private sector and the general
public as necessary and available.
End Products. Documentation of transportation-related data provided to the private sector and the
general public.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 21,523 0 5,381 26,904 445
CONTRACTS 0 0 0 0 0
TOTAL 21,523 0 5,381 26,904 445
22
0
CONTRACTS 80,000 0 20,000 100,000 625
TOTAL 110,750 0 27,688 138,438 1245
IOWA COMMUNITY DEVELOPMENT ASSISTANCE(750)
Objective. To provide technical assistance to Iowa jurisdictions to identify community and economic
development needs and the resources to meet them.
Previous Work. Provided community development technical assistance to 15 Iowa member counties and
cities. Attended 20 city council/county board meetings.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with the city councils and county boards to determine
their needs and provide information on available programs and MAPA services. Visit with staff at
least quarterly to provide information and assistance in locating resources to meet identified
community needs. Coordinate development efforts with the Community College, Business
19
cessfully completed the Nebraska local public agency/responsible charge person
(LPA/RC)training. Provided transportation technical assistance to 35 MAPA member counties and cities.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
18
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
• r
PUBLIC INFORMATION AND PRODUCT DEVELOPMENT(850)
Objective. To increase member jurisdictions'and the public and private sectors' awareness and use of
MAPA products and services.
•
Previous Work. Continued to provide information to the public such population, housing and employment.
Work Activities.
1. Public Information Materials
Develop and update public information about the MAPA planning process and MAPA products and
present them to the general public, news media, community-based groups and new MAPA
participants. Continue the MAPA Regional Citizenship and Service Awards.
2. Product Development
Develop information products from various data information (population, housing, land use,
employment)collected and used in MAPA program areas. This will include population and housing
reports, land use summaries, employment and traffic growth reports and the MAPA Regional
Directory. Make these products available to MAPA members and other public and private sector
concerns.
3. Professional Library/Data Acquisitions
Collect and maintain acquisitions for the agency's professional and data libraries. Catalog the MAPA
data library.
4. Regional Catalog of Attractions
Pursue bi-state funding through state and local Tourism and Arts Councils to develop a regional
catalog of important regional attractions - museums, outdoor art work, important architecture, trails,
recreation sites, etc., and include suggestions for mini regional get-away days or week-ends.
End Products. Regional Citizenship and Service awards, MAPA Regional Directory, products developed
from data information generated by MAPA programs, and short information handouts developed on
employment, population, housing, and other MAPA data items.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 22,500 100 11,500 34,100 560
CON
TRACTS 0 0 0 0 0
TOTAL 22,500 100 11,500 34,100 560
ADMINISTRATION
COMMUNITY DEVELOPMENT ADMINISTRATION(920)
Objective. To provide for administration of MAPA's Community/Economic Development programs.
Previous Work. Developed the community and economic development sections of the FY 2012 Work.
Program and assisted in the development and administration of five community and economic
development related contracts.
Work Activities.
1. Program Administration
Provide administrative support for the Community/Economic Development programs.
23
rovided community development technical assistance to 15 Iowa member counties and
cities. Attended 20 city council/county board meetings.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with the city councils and county boards to determine
their needs and provide information on available programs and MAPA services. Visit with staff at
least quarterly to provide information and assistance in locating resources to meet identified
community needs. Coordinate development efforts with the Community College, Business
19
cessfully completed the Nebraska local public agency/responsible charge person
(LPA/RC)training. Provided transportation technical assistance to 35 MAPA member counties and cities.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
18
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
i4
2. Contracts
Develop proposals, negotiate contracts for programs, provide contract activity, monitoring and
reporting.
3. FY 2013 Work Program
Develop Community/Economic Development sections of the agency work program for Fiscal Year
2013.
End Products. Quarterly reports on Community/Economic Development programs and a Fiscal Year 2012
Work Program.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 0 0 20,000 20,000 267
CONTRACTS 0 0 0 0 0
TOTAL 0 0 20,000 20,000 267
TRANSPORTATION PROGRAM ADMINISTRATION(940)
Objective. To provide for efficient administration of MAPA's Transportation programs.
Previous Work. Developed the transportation sections of the FY 2012 Work Program and assisted in the
development and administration of ten transportation related contracts.
Work Activities.
1. Program Administration
Provide administrative support for Transportation programs.
2. Contracts
Develop proposals, negotiate contracts for programs, provide contract activity monitoring and
reporting.
3. FY 2013 Work Program
Develop the transportation Unified Work Program for Fiscal Year 2013. A draft work program will be
available for review, comments by the MAPA Board and the Transportation Technical Advisory
Committees in March 2012 with final approval in May 2012.
4. Planning Agreements
MAPA started working on updating the planning agreement that outlines state, MPO and transit
responsibilities in the spring of 2011. This activity will continue into FY 2012 with approval of the
agreement by the fall of 2011.
End Products. Quarterly reports on Transportation programs, a Fiscal Year 2013 Work Program in May of
2012 and revised planning agreements in the fall of 2011.
Budget Federal Trans Fed Non Trans Local Total Hours
MAPA 12,000 0 3,000 15,000 201
CONTRACTS 0 0 0 0 0
TOTAL 12,000 0 3,000 15,000 201 •
24
for administration of MAPA's Community/Economic Development programs.
Previous Work. Developed the community and economic development sections of the FY 2012 Work.
Program and assisted in the development and administration of five community and economic
development related contracts.
Work Activities.
1. Program Administration
Provide administrative support for the Community/Economic Development programs.
23
rovided community development technical assistance to 15 Iowa member counties and
cities. Attended 20 city council/county board meetings.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with the city councils and county boards to determine
their needs and provide information on available programs and MAPA services. Visit with staff at
least quarterly to provide information and assistance in locating resources to meet identified
community needs. Coordinate development efforts with the Community College, Business
19
cessfully completed the Nebraska local public agency/responsible charge person
(LPA/RC)training. Provided transportation technical assistance to 35 MAPA member counties and cities.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
18
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
EMPLOYEE BENEFIT ADMINISTRATION(970)
Objective. To provide for administration of the agency's employee benefit program.
Previous Work. Continued to provide support for the MAPA retirement and deferred compensation plans.
Work Activities. •
1. Retirement and Deferred Compensation
Provide management of the agency retirement and deferred compensation programs.
2. Group Health and Life Insurance
Provide assistance in follow-up on claims, enrollment, changes, and answer questions on the agency
group health and life program.
End Products. Management and administration of the MAPA employee benefit program.
FISCAL MANAGEMENT(980)
Objective. To maintain an internal fiscal and financial management control system that meets acceptable
standards of federal, state and local funding sources.
Previous Work. Completed the FY 2010 agency audit, developed the FY 2012 cost allocation plan and
developed the FY 2012 budget.
Work Activities. •
1. Fiscal Manaaement
Develop, maintain and monitor fiscal management reports,the agency budget, accounting and
bookkeeping system.
2. Audit
Prepare and support work for the annual financial and compliance audit.
End Products. Preparation of a FY 2011 financial and compliance audit with no significant findings or
material weaknesses.
GENERAL AGENCY ADMINISTRATION(990)
Objective. Maintain ongoing general administrative and management activities not directly assigned to
specific projects, but that support the agency as a whole.
Previous Work. Participated in various activities with state and national organizations including ten Iowa
Association of Regional Councils and five Nebraska Regional Officials Council board of directors meetings
and three National Association of Regional Councils and two National Associations of Development
Organizations. Prepared 25 contracts for various program activities. Continued to provide in house
computer software and hardware support including migrating MAPA server activities to DOTComm.
Work Activities.
•1. Manaaement and Administrative Activities
Plan, organize, and supervise implementation of policies and programs. Coordinate and implement
regional goals and objectives, maintain cooperation and communication between members.
Maintain and implement the agency's administrative policies and procedures.
25
1. Program Administration
Provide administrative support for the Community/Economic Development programs.
23
rovided community development technical assistance to 15 Iowa member counties and
cities. Attended 20 city council/county board meetings.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with the city councils and county boards to determine
their needs and provide information on available programs and MAPA services. Visit with staff at
least quarterly to provide information and assistance in locating resources to meet identified
community needs. Coordinate development efforts with the Community College, Business
19
cessfully completed the Nebraska local public agency/responsible charge person
(LPA/RC)training. Provided transportation technical assistance to 35 MAPA member counties and cities.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
18
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
M r
2. Participate in Related Associations
•
Participate in related associations of benefit to agency programs and management. These include
but are not limited to the National Association of Regional Councils, National Associations of
Development Organizations, Nebraska Regional Officials Council, Iowa Association of Regional
Councils, Nebraska Association of Counties, Iowa State Association of Counties, Iowa League of
Municipalities and Nebraska League of Municipalities.
3. FY 2013 Work Program
Develop administrative section of work program for fiscal year 2013.
4. Personnel
Develop, implement and maintain the agency's personnel policies and procedures.
5. Contracts
Prepare contracts for administrative and program related activities. Monitor contract reporting,
assure contract compliance.
6. Agency Liability Insurance
Determine specifications, complete applications, follow-up on claims, etc.
7. Clerical
Maintain clerical support operations for the agency including word processing, central filing system,
telephone, copying, and processing mail.
8. Computer Support
Provide hardware, software and communications support for in-house and host station computer
access.
End Products. Maintain general administrative and management activities for the agency.
•
The preparation of this publication is financed through planning grants from the U.S. Department of Transportation
through Iowa DOT and the Nebraska Department of Roads as provided by the Federal Highway Administration and
Federal Transit Administration and through local funds from member jurisdictions. The views and opinions MAPA
expressed herein do not necessarily state or reflect those of the U.S. Department of Transportation.
26
iations of Development
Organizations. Prepared 25 contracts for various program activities. Continued to provide in house
computer software and hardware support including migrating MAPA server activities to DOTComm.
Work Activities.
•1. Manaaement and Administrative Activities
Plan, organize, and supervise implementation of policies and programs. Coordinate and implement
regional goals and objectives, maintain cooperation and communication between members.
Maintain and implement the agency's administrative policies and procedures.
25
1. Program Administration
Provide administrative support for the Community/Economic Development programs.
23
rovided community development technical assistance to 15 Iowa member counties and
cities. Attended 20 city council/county board meetings.
Work Activities.
1. Jurisdictional Visits
Maintain regular and timely direct staff contact with the city councils and county boards to determine
their needs and provide information on available programs and MAPA services. Visit with staff at
least quarterly to provide information and assistance in locating resources to meet identified
community needs. Coordinate development efforts with the Community College, Business
19
cessfully completed the Nebraska local public agency/responsible charge person
(LPA/RC)training. Provided transportation technical assistance to 35 MAPA member counties and cities.
Work Activities.
1. Technical Assistance to Local Jurisdictions for Project Level Studies
18
10
on
monoxide, ozone, particulates, and lead)to meet air quality requirements. Participate in EPA's Blue'
Skyways initiative, which aims at improving the quality of life in North America's heartland by
improving air quality through collaboration and innovations in fuel and energy use. Work with
9
4- + 4-
hone: (,fo y— �30 Fax: (. o Z'5-4 Z -9 9 L7
Address: 1U7sS Ati-Gr \ ztk„J ()tiOx) A/ 69U4,
Street/P.O.Box City State Zip
Email Address: N:"' `L G, 19IGt,1 e,, y�G�,h,�,,�tat ireidfst.
dNkANrA N>G... 6,$16
Street/P.O.Box City f State Zip
Email Address: /As,/V Aj e. '`p 4
•
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NONDISCRIMINATION CLAUSES
During the performance of this contract, the contractor,for itself, its assignees and successors
in interest(hereinafter referred to as the"contractor"), agrees as follows:
•
(1) Compliance with Regulations: The Contractor will comply with the Regulations of the
Department of Transportation relative to nondiscrimination in federally assisted programs
of the Department of Transportation(Title 49, Code of Federal Regulations, Parts 21 and
27, hereinafter referred to as the Regulations),which are herein incorporated by
reference and made a part of this contract.
(2) Nondiscrimination: The contractor,with regard to the work performed by it after award
and prior to completion of the contract work,will not discriminate on the ground of
handicap, race, color or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not
•
participate either directly or indirectly in the discrimination prohibited by Section 21.5 of
the Regulations, including employment practices when the contract covers a program set
forth in Appendix"A,""B,"and"C"of Part 21 of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the contractor for work
to be performed under a subcontract, including procurements of materials or equipment,
each potential subcontractor or supplier shall be notified by the contractor of the
contractor's obligations under this contract and the Regulations relative to
nondiscrimination on the ground of handicap, race, color or national origin.
(4) Information and Reports: The contractor will provide all information and reports required
by the Regulations, or orders and instructions issued pursuant thereto, and will permit
access to its books, records, accounts, other sources of information, and its facilities as
may be determined by the State Highway Department or the Federal Highway
Administration to be pertinent to ascertain compliance with such Regulations, orders and
instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this information,the contractor shall
so certify to the State Highway Department, or the Federal Highway Administration as
appropriate, and shall set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract,the State Highway Department shall impose
such contract sanctions as it or the Federal Highway Administration may determine to be
appropriate, including but not limited to,
(a) withholding of payments to the contractor under the contract until the contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
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•
Certification for Grants, Loans, and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned,to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract,
the making of any Federal grant,the making of any Federal loan,the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification
of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any Federal agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract,grant, loan, or cooperative agreement,the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers(including subgrants, and contracts and
• subcontracts under grants, subgrants, loans, and cooperative agreements)which exceed
$100,000, and that all such subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352,Title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than$10,000 and not more than$100,000 for each such failure.
PLN1-ZE
EXHIBIT"C"
l Highway
Administration to be pertinent to ascertain compliance with such Regulations, orders and
instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this information,the contractor shall
so certify to the State Highway Department, or the Federal Highway Administration as
appropriate, and shall set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract,the State Highway Department shall impose
such contract sanctions as it or the Federal Highway Administration may determine to be
appropriate, including but not limited to,
(a) withholding of payments to the contractor under the contract until the contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
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•
r { �
r Douglas Count ,NEE METROPOLITAN AREA PLANNING AGENCY
Ilk
B m 2222 Curving Street, Omaha, Nebraska 68102-4328 ��m A i: iBrays ToemO
• maha aha Phone: (402) 444-6866 Fax: (402) 342-0949
Omaha City Council Email: maps@mapacog.org www.mapacog.org A Council of Governments
Ralston In the MAPA Region: 1-800-827-6866
Valley
Waterloo
•
Sarpy County,NE ; May 16, 2011
Bellevue MEMORANDUM
Gretna
La Vista
Papitlion ; TO: FY 2012 Cognizant Agent
Springfield FY 2012 Grantors
Washington County,NE
Arlington FR: Paul F. Mullen, Executive Director
Blair
Fort Calhoun RE: MAPA FY 12 Cost Allocation Plan
Herman
Kennard
Washington The FY 12 Cost Allocation Plan is being submitted to the cognizant agent and other
funding sources for review and approval. The method of allocating costs, the cost
Mills County,IA allocation plan and the accounting system are maintained as in previous years.
Emerson
Glenwood
Hastings
Henderson i TABLE.1
Malvern
Pacific Junction
Silver City . FY 11 FY 11 •
• Initial YTD • FY 12
Pottawattamie County, IA
Avoca Budget (10 mos.) Proposed,
Carson
Carter Lake Indirect Personnel Rate 39% • 38% • 41%
Council Bluffs
Crescent
Hancock . Indirect Non-Personnel Rate 15% 13% 15%
Macedonia
McClelland ' TOTAL RATE 54% - 51% 56%
.Minden
Neola
Oakland
Treynor TABLE 2
Underwood •
Walnut
INDIRECT PERSONNEL COSTS
Bellevue Public Schools
Council Bluffs Airport AuthorityIndirect Personnel/Direct Personnel = Indirect Personnel Rate
Council Bluffs Planning
Commission •
Golden Hills Resource . FY 11 FY 11
Conservation&Development Initial YTD FY 12
District
Iowa Western Community Budget - (10 mos.) Proposed
College
Metro Area Transit 364,193 273,954 372.108
metropolitan Community
College 936,497 = 39% 711,633 = 38% 911,023 =41
Metropolitan Utilities District
Millard Public Schools
Millard Suburban Fire District •
Omaha Airport Authority
Omaha Housing Authority
•
Omaha Planning Board
Omaha Public Po Nei District •
Papillion/La Vista Public •
Scnosis
Papro•Missouri River
Nalurai Resources District - EXHIBIT D
Pony Creek Drainage
District
R.aisten Public SCnnui.; 1
Valley Fire Proh:cnon
District rh
such contract sanctions as it or the Federal Highway Administration may determine to be
appropriate, including but not limited to,
(a) withholding of payments to the contractor under the contract until the contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
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May 16,2011 memorandum TABLE 3 It
Page 2
NONPERSONNEL COSTS •
FY11 FY11 FY12
Initial YTD Proposed
Direct Indirect Direct Indirect Directindirect
- Printing $14,783 $4,717 $11,048 $3790 $14,519 $4,981
Telephone 334 2,866 153 2,635 176 3,024
Supplies 1,212 4,788 655 2,406 963 3,537
Rent 0 56,200 0 46,810 0 56,200.
Equipment 0 5000 0 954 0 5,000
Travel 23,415 9,585 19,228 7,237 23,976 9,024
Insurance 44 9,256 0 8,017 0 10,000
Audit 0 11,000 0 8,216 0 11,000
Data 18,060 7,440 16,767 5,250 19,419 6,081
Member/Ref. 7,057 2,943 5002 5,035 4,984 5,016
Annual Dinner 5,000 0 2891 0 5,000 0
&Forum Regis
Postage 2,787 1,913 1455 2,204 1,988 3,012
Public Notice 5,303 697 3,298 98 4,855 145
Retirement 0 2,000 0 333 0 1,000
Capital Outlay 0 20,000 0 0 0 15,000
Total $77,994 $138,406 $60,497 $92,986 $75,879 $133,021
FY11 Budget Indirect Non-Personnel Costs 138,406 =15% Indirect NP Rate FY 11 Initial
(Initial) Direct Personnel Costs • 936,497
FY 11 YTD Indirect Non-Personnel Costs 92,986 =13% Indirect NP Rate FY 11 YTD
(10 mos.) Direct Personnel Costs 711,633
FY12 Budget Indirect Non-Personnel Costs 133,021 = 15% Indirect NP Rate FY 12 Proposed
(Proposed) Direct Personnel Costs 911,023
•
TABLE 2
Underwood •
Walnut
INDIRECT PERSONNEL COSTS
Bellevue Public Schools
Council Bluffs Airport AuthorityIndirect Personnel/Direct Personnel = Indirect Personnel Rate
Council Bluffs Planning
Commission •
Golden Hills Resource . FY 11 FY 11
Conservation&Development Initial YTD FY 12
District
Iowa Western Community Budget - (10 mos.) Proposed
College
Metro Area Transit 364,193 273,954 372.108
metropolitan Community
College 936,497 = 39% 711,633 = 38% 911,023 =41
Metropolitan Utilities District
Millard Public Schools
Millard Suburban Fire District •
Omaha Airport Authority
Omaha Housing Authority
•
Omaha Planning Board
Omaha Public Po Nei District •
Papillion/La Vista Public •
Scnosis
Papro•Missouri River
Nalurai Resources District - EXHIBIT D
Pony Creek Drainage
District
R.aisten Public SCnnui.; 1
Valley Fire Proh:cnon
District rh
such contract sanctions as it or the Federal Highway Administration may determine to be
appropriate, including but not limited to,
(a) withholding of payments to the contractor under the contract until the contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
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OMAHA-COUNCIL BLUFFS METROPOLITAN AREA PLANNING AGENCY (MAPA)
• PROPOSED COST ALLOCATION PLAN
July 1, 2011
SECTION 1.
GENERAL
The Cost Allocation Plan of MAPA is the basis of assigning costs equitably to all projects during
each fiscal year. Under the plan, the total costs assigned to each project are comprised of both
direct and indirect costs. All direct and indirect costs are further identified as to personnel and
non-personnel costs. The distinctions of cost allocation are described in the following
definitions.
DEFINITIONS
Direct Personnel Costs are gross costs of all personnel that have direct assignment or
responsibilities identifiable to specific projects. Personnel accounted for under direct personnel
costs are included in Schedule A.
Direct Non-Personnel Costs are the cost of non-personnel items or service clearly incurred by
specific projects. Direct non-personnel costs include project related items such as contracted
services, project report publishing, and reproductions, travel, reference materials, staff
development, long-distance telephone calls, postage, memberships, public notices, data
processing, forums, capital outlay, supplies and other costs similarly identifiable to specific
projects. (See Schedule B).
Indirect Personnel Costs are gross costs of all personnel that are not directly assigned to
specific projects but rather are signed to support all project activities. Personnel accounted for
under indirect personnel costs are included in Schedule C.
Indirect Non-personnel Costs are the costs of all non-personnel items or services that are not
directly attributed to specific projects but rather are attributed to overall operations of the agency
including all projects. Indirect non-personnel costs include such administrative items as office
rent, equipment rent/maintenance, base telephone, audit, depreciation, insurance/bonds, office
supplies, agency annual meeting, printing, postage, public notices, retirement and other such
costs similarly attributed to total agency and all project support. (See Schedule D).
In-kind services will be treated as a direct expense to those projects directly benefiting from this
service. An hourly rate that is consistent with regular rates paid for similar work will be used to
determine the value of personal services. Travel and supplies contributed must be valued, per
MAPA Administrative Policy and Procedures. (See Schedule E).
COST ALLOCATION TO PROJECTS
Each project that is active during the fiscal year receives an allocation of costs on a monthly (*)
basis as follows:
A. Direct personnel costs for the month
B. Direct non-personnel costs for the month
C. A share of all indirect costs for the month
The monthly share of indirect costs charged to each project is determined by the ratio of each
respective project's direct personnel costs relative to the total direct personnel costs of all
projects.
3
contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
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Z -24 - ZZZCCU4QU2 - > ZJZJZ 0 ZZZ � U < 0ZZZ O �N (O a
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4
SUPPORTING DATA
Attached hereto are the following schedules, which clarify all cost items, included in the MAPA
Cost Allocation Plan:
Schedule A- Direct Personnel
• Schedule B- Direct Non-Personnel
Schedule C- Indirect Personnel
Schedule D - Indirect Non-Personnel
Schedule E - In-Kind Services
NOTE (*) - Exceptions
1. Adjustments to Depreciation (if necessary) - annual basis
2. Adjustments to Retirement Administration -annual basis
4
DATE 25', 20��
Signed I/2;07,,
� /1/
MAPA Legal' ounsel
• 8
f. h' '•
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•
SCHEDULE A
DIRECT PERSONNEL (*)
Job Title
Program Director
Principal Planner
Planner
Information Officer
Associate Planner
Assistant Planner
Graphics Specialist
Planning Technician I, II, Ill, IV
Secretary
Clerk Typist
Clerk (Data Entry)
Intern
Contracted Salaries
NOTE (*)
If direct personnel are assigned to administrative functions, their time will be recognized as an
indirect charge.
The Board of Directors or Executive Director may change titles of job classifications.
•
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•
SCHEDULE B
DIRECT NON-PERSONNEL
Cost Assignable to Specific Projects
Long-distance Telephone
Travel and Professional Development
Contracted Services
Data Processing Services
Equipment Rent- Maintenance
Forums
Professional Memberships and Reference Materials
Postage
Printing and Reproductions
Contract Audits
Public Notices
Supplies
Annual Dinner and Forum Registration
Capital Outlay
And any other line item costs that warrant direct assignment.
6
ect charge.
The Board of Directors or Executive Director may change titles of job classifications.
•
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•
4 t
SCHEDULE C
INDIRECT PERSONNEL (*)
Job Title
Executive Director
Administrative Services Director
Fiscal Officer
Administrative Assistant
Administrative Secretary
Secretary
Receptionist/Clerk Typist
Clerk
Intern
Contracted Services
NOTE (*) •
These positions may have some time assigned as direct when assigned to a specific project
activity.
The Board of Directors or the Executive Director may change titles and job classifications.
7
ive Director may change titles of job classifications.
•
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SCHEDULE D
INDIRECT NON-PERSONNEL
Cost Benefiting the Agency as a Whole not Assignable to Specific Projects
Printing
Telephone
Office Supplies
Equipment Rent- Maintenance
Office Rent
Depreciation on Furniture, Fixtures and Equipment
Bond and Insurance Premiums
Travel
Postage
Agency Audit
Retirement Plan Administration
Public Notices
SCHEDULE E
IN-KIND SERVICES
Personal Services
Travel
Supplies
Other
8
d job classifications.
7
ive Director may change titles of job classifications.
•
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SECTION 2.
PROJECT COST ALLOCATION TO GRANTS
The Cost Allocation Plan of MAPA is the basis of assigning project costs and project support to
grantors and the grantee.
At the quarter end the actual dollar amount of funds available will determine the percent of
support of each funding agency during the requisition period.
Funds available include federal, state, local transportation and local general and funds
contracted for and/or authorized by the funding agencies and the Board of Directors or the
Finance Committee.
Actual cash sales, cooperative purchasing receipts, and forum registration receipts will be
recognized in the month received and are authorized to be expended at the time of receipt by
the Board of Directors.
Costs by work activity in addition to work element will be determined whenever funding is
specific to an activity.
•
PROPOSED MAPA FY12 SALARY SCHEDULE
Effective July 1, 2011
Position Pay Range Code Pay Range
Minimum Maximum
Executive Director 12 $88,572 $116,928
Program Director 11 70,452 93,000
Admin. Services Director 10 59,995 79,200
Principal Planner 9 57,326 75,672
Planner 8 46,968 62,016
Information Officer 8 46,968 62,016
Fiscal Officer 8 - 46,968 62,016
Assoc. Planner 7 41,653 54,984
Asst. Planner 6 39,107 51,624 1
Graphics Specialist 6 39,107 51,624
Planning Tech. IV 5 36,462 48,144
Admin. Assistant 5 36,462 48,144
Admin. Secretary 4 33,792 44,616
Planning Tech III 3 31,098 41,064
Secretary 3 31,098 41,064
Planning Tech. II 2 25,981 34,296
Clerk Typist 2 25,981 34,296
Clerk 1 20,789 27,456
Planning Tech I 1 20,789 •27,456
Intern 1 20,789 27,456
•
10
rect Personnel Costs are gross costs of all personnel that are not directly assigned to
specific projects but rather are signed to support all project activities. Personnel accounted for
under indirect personnel costs are included in Schedule C.
Indirect Non-personnel Costs are the costs of all non-personnel items or services that are not
directly attributed to specific projects but rather are attributed to overall operations of the agency
including all projects. Indirect non-personnel costs include such administrative items as office
rent, equipment rent/maintenance, base telephone, audit, depreciation, insurance/bonds, office
supplies, agency annual meeting, printing, postage, public notices, retirement and other such
costs similarly attributed to total agency and all project support. (See Schedule D).
In-kind services will be treated as a direct expense to those projects directly benefiting from this
service. An hourly rate that is consistent with regular rates paid for similar work will be used to
determine the value of personal services. Travel and supplies contributed must be valued, per
MAPA Administrative Policy and Procedures. (See Schedule E).
COST ALLOCATION TO PROJECTS
Each project that is active during the fiscal year receives an allocation of costs on a monthly (*)
basis as follows:
A. Direct personnel costs for the month
B. Direct non-personnel costs for the month
C. A share of all indirect costs for the month
The monthly share of indirect costs charged to each project is determined by the ratio of each
respective project's direct personnel costs relative to the total direct personnel costs of all
projects.
3
contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
y
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c-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: •
WHEREAS, the Metropolitan Area Planning Agency (MAPA), established by
Inter-Local Agreement, is carrying out the provisions of the Safe, Accountable, Flexible,
Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU), which requires
increased comprehensive planning efforts in the development of transportation systems; and,
WHEREAS, the Metropolitan Area Planning Agency (MAPA) desires to contract
with the City of Omaha to perform certain transportation planning activities identified in Section
134 of Title 23 United States Code as amended by the Safe, Accountable, Flexible, Efficient
Transportation Equity Act: A Legacy for Users (SAFETEA-LU); and,
WHEREAS, the proposed Contract between the Metropolitan Area Planning
Agency (MAPA) and the City of Omaha sets forth that the City of Omaha, through its Planning
Department, agrees to perform planning activities which will include the evaluation of the effects
of population, housing, land use, and developmental trends on the City of Omaha street system;
and,
WHEREAS, the Metropolitan Area Planning Agency (MAPA) agrees to
compensate the City of Omaha for the services rendered by the City of Omaha Planning
Department in an amount not to exceed One Hundred Twenty-nine Thousand, Six Hundred
Thirty-Six and No/100 Dollars ($129,636.00); and,
WHEREAS, the City of Omaha agrees to contribute in cash or in-kind services in
an amount not to exceed Thirty-two Thousand, Four Hundred and Nine and No/100 Dollars
($32,409.00); and,
WHEREAS, it is in the best interests of the residents of the City of Omaha to
enter into such a proposed Contract with the Metropolitan Area Planning Agency; and,
WHEREAS, the Metropolitan Area Planning Agency has complied with the
Contract Compliance Ordinance No. 28885 in relation to Civil Rights-Human Relations; and,
WHEREAS, the Mayor has recommended approval of such proposed Contract
with the Metropolitan Area Planning Agency.
By
Councilmember
Adopted
City Clerk
Approved
Mayor
milar work will be used to
determine the value of personal services. Travel and supplies contributed must be valued, per
MAPA Administrative Policy and Procedures. (See Schedule E).
COST ALLOCATION TO PROJECTS
Each project that is active during the fiscal year receives an allocation of costs on a monthly (*)
basis as follows:
A. Direct personnel costs for the month
B. Direct non-personnel costs for the month
C. A share of all indirect costs for the month
The monthly share of indirect costs charged to each project is determined by the ratio of each
respective project's direct personnel costs relative to the total direct personnel costs of all
projects.
3
contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
y
YCCOwJaO00ZJ HH O OOJa002J /-- 1O y I CcQaQ = a
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O QO1- mJ000Ow Z QUOQmama a QQ < OWZ Q044 H
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W U F- aOaai- t- Hcny _ 21.- m01- aHaF- a FHHU) C1) F- 01- I- 0 z_ W
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support to
grantors and the grantee.
At the quarter end the actual dollar amount of funds available will determine the percent of
support of each funding agency during the requisition period.
Funds available include federal, state, local transportation and local general and funds
contracted for and/or authorized by the funding agencies and the Board of Directors or the
Finance Committee.
Actual cash sales, cooperative purchasing receipts, and forum registration receipts will be
recognized in the month received and are authorized to be expended at the time of receipt by
the Board of Directors.
Costs by work activity in addition to work element will be determined whenever funding is
specific to an activity.
•
C-25A
CITYOF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
PAGE 2
•
•
fN.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the attached Contract between the Metropolitan Area Planning Agency
and the City of Omaha, setting forth that the City of Omaha, through its Planning Department,
agrees to perform planning activities which will include the evaluation of the effects of
population, housing, land use, and the developmental trends on the City of Omaha street system,
is hereby approved, and the Mayor and City Clerk are hereby authorized to execute and attest the
attached Contract. In-kind services provided by the Planning Department or funds in the amount
of Thirty-two Thousand, Four Hundred and Nine and No/100 Dollars ($32,409.00) shall be paid
from the Planning Department, Fund 11111 and Organization 109031.
APPROVED AS TO FORM:
`t• III
CITY ATTORNEY DATE
Plnlsf1573-res
By‘,.
• cilmember
Adopted SEP 1 3 2011 4 -0
` Clerk 9/ii/ii
Approved404
Mayor
l trends on the City of Omaha street system;
and,
WHEREAS, the Metropolitan Area Planning Agency (MAPA) agrees to
compensate the City of Omaha for the services rendered by the City of Omaha Planning
Department in an amount not to exceed One Hundred Twenty-nine Thousand, Six Hundred
Thirty-Six and No/100 Dollars ($129,636.00); and,
WHEREAS, the City of Omaha agrees to contribute in cash or in-kind services in
an amount not to exceed Thirty-two Thousand, Four Hundred and Nine and No/100 Dollars
($32,409.00); and,
WHEREAS, it is in the best interests of the residents of the City of Omaha to
enter into such a proposed Contract with the Metropolitan Area Planning Agency; and,
WHEREAS, the Metropolitan Area Planning Agency has complied with the
Contract Compliance Ordinance No. 28885 in relation to Civil Rights-Human Relations; and,
WHEREAS, the Mayor has recommended approval of such proposed Contract
with the Metropolitan Area Planning Agency.
By
Councilmember
Adopted
City Clerk
Approved
Mayor
milar work will be used to
determine the value of personal services. Travel and supplies contributed must be valued, per
MAPA Administrative Policy and Procedures. (See Schedule E).
COST ALLOCATION TO PROJECTS
Each project that is active during the fiscal year receives an allocation of costs on a monthly (*)
basis as follows:
A. Direct personnel costs for the month
B. Direct non-personnel costs for the month
C. A share of all indirect costs for the month
The monthly share of indirect costs charged to each project is determined by the ratio of each
respective project's direct personnel costs relative to the total direct personnel costs of all
projects.
3
contractor
complies, and/or
(b) cancellation,termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraph(1)
through(6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however,that, in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or supplier as a result of such
direction,the contractor may request the State to enter into such litigation to protect the
interests of the State, and in addition,the contractor may request the United States to
enter into such litigation to protect the interests of the United States.
EXHIBIT"B"
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pts will be
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specific to an activity.
•