RES 2011-1166 - Amendment to agmt with Alfred Benesch & Comapny for ADA compliance projects 0
0MAHA,.^,4e
�'��, �'it p, F:'i 4,-I;:i, Public Works Department
+. t:. Omaha/Douglas Civic Center
• 2 i i4 .4 h �+ 1819 Farnam Street,Suite 601
"® - � September 27, 2011 `�EP �'ti ( j 00 Omaha,Nebraska 68183-4 (402)444-5220
0601
��ren FsaR�* is t 0601
Fax(402)444-5248
4 t4f a ,C: ` .�,i
City of Omaha '' °.I•N, * '.:, :' ' Robert G.Stubbe,P.E.
Jim Suttle,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving an Amendment to an Engineering Agreement
with Alfred Benesch & Company to provide additional professional engineering services in
regards to asphalt materials testing, inspection and project management on residential street
resurfacing and rehabilitation and Americans with Disabilities Act (ADA) compliance projects in
the City of Omaha. The original Engineering Agreement was approved by Council Resolution
No. 144 on February 8, 2011.
The attached Amendment to the Agreement authorizes Alfred Benesch & Company, to provide
additional engineering services needed for the completion of these resurfacing projects. The
exact scope of services is included in the attached Amendment. Alfred Benesch & Company has
agreed to perform these services for a fee of $156,000, which is payable from the 2006
Transportation Bond Fund 13182, 2011 Issue Transportation Bond Organization 117116.
Alfred Benesch & Company has filed the required Annual Contract Compliance Form, CC-1, in
the Human Rights and Relations Department.
The Public Works Department requests your consideration and approval of the attached
Resolution and Amendment to the Engineering Agreement.
Respectfully submitted, Referred to City Council for Consideration:
6-- 9-/Z -ir 9 /9. /1
Rob rt G. Stubbe, P.E. Date Mayor's ice Date
Public Works Director
Approved as to Funding: Ap oved:
5Paam Spaccarotella Date Human Righ s and Rdoy
ons ate •
`'V Finance Director Department
1270htp
e:
2933 FAX•402-331.807711 I I�
i I I W W W.r.,AREubum/EY.G.COM I_-J 1
to be false,or If there Is a
fain by the successful bidder(Le.the Contractor)to Implement the stated agreements,intentions,ot4ecMNes,goals,and comments set forth heroine/bout prior approval of the Pubtic
Wader Director,such action shell constitute a material breach of the contract.entttng the City of Omahhe to reject the contractor's bid orb terminate the Contract for default The right to
— so terminate shall be In addition to,and not in lieu of,any other rights or remedies the City of Omaha may have for other defaults under the Contact under City of Omaha's Contract
Conpbnce Ordinance or athsnaise.Ad ,the undersignedlconbactor wttl be subject to the terms of any future contract awards.
Signature 9 4 Telephone 0 2 $ - �S� � _ ell ne Number � 2 `� �f4
Title, PQo 3;x. AAR tJRG - • Date of Signing gf i f I/
' Firm or Co orate Name 6-Lk.�4-O am.-1 Ff CE c&
Address P.o . At,x. 4$ a
i e (Q_s O L
e, Payment
Maintenance Bond'requirements.
SIGN ALL COPIES •Firm £LK tOi . FEI'(E CO.
By A.
Title " aSGS ittAJA C•r
tract documents to the satisfaction.of the City of Omaha Parks,Recreation and Public Property Department for the lump
sum of.
BASE BID: 1 t.J'(y rive --(1dV MiJil (iN7' IfihkJ)/ z tGi4r1 d Du. 1,2S .
•
fs 25 80
Nate: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Unit Prices&Alternates(N
applicable). Refer env questions regarding the Bid or Contract Documents dkectivto the Park Plannin101vIelon at 40244445900 or as noted in the Contract
Documents. •
•
All bidders awarded a eordract in the amount of$5,000 or more must comply with the Contract Comprence Whence and-have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1).This report shall be in effect for 24 months from the dale received by the Human Relations Department Any questions regarding the Contract Compliance
Ortinance or PEEKS Listings stook!be directed to Ihe.Huntan Relations Department at 402-444-5055. .
(Please Print Legibly or Type) Firm ELK kola.t J co. incorporated in • iJ E
/� � "" � ��(S�llate)
Name P.c 6 d3 Cf'tS Signature !i c'b" 2-44,64.4
Title iE& Phone 4/02'- 1- 4q'(S *Fax 217`j
Address 1:).0• f 30 X- I'(o ELK 140 A-t-1 L r'p SO 22_
•y SfreetlP.O.Box CCdi�y,, State Zip
E-Mail Address ELKkftf.1J G1J 0- i}Cc_. Cps
"1.
�.J
AMENDMENT TO ENGINEERING AGREEMENT
•
CITY OF OMAHA
G� zleyneter6.1-9
THIS AMENDMENT made and entered into this Atiaggnsi-1,� 2011 by and between the firm of
Alfred Benesch & Company a corporation of the State of Nebraska with offices at 14748 W Center Rd
Suite 200 Omaha, NE 68144-2029 and hereinafter referred to as the "Consultant" and the City of
Omaha, Nebraska, acting by and through the Mayor hereinafter referred to as the "City".
WHEREAS the City desires the Consultant to amend the Engineering Agreement for Design
Services for Asphalt Materials Testing, Inspection, and Project Management, City of Omaha 2011
Resurfacing Program project which was entered into on February 8, 2011 (Resolution 144) hereinafter
called existing Agreement.
NOW THEREFORE it is hereby agreed that the existing Agreement be amended as follows:
1. The existing Agreement shall be amended to include additional engineering work as
outlined in the attached letter dated 8/16/2011.
2. The fee will consist of a compilation of estimated direct salary costs, direct non-salary costs,
indirect salary costs, indirect non-salary costs and direct salary payroll additives levied
under the terms of the original agreement.
3. This modification will increase the existing agreement by $156,000.
This AMENDMENT shall be deemed a part of and subject to all terms and conditions of the
existing Agreement. Except as modified above, the existing agreement shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have caused presents to be executed by their proper
officials thereunto duly authorized as to the dates below indicated:
EXECUTED by the C nsultant this 17 day of August 2011.
ATT ST
tW. '11
Mi . Gorm n, P - - Re Mgr Jeffery A. Sockel, PE -VP-Omaha Div Mgr
EXECUTED by the City this o29 day of 41. 20// .
ATTEST
/4-0.1 / f. //A::
Q fr or o "'PI-City of Omaha
APPROVED AS TO FORM
9-/A- //
City Attorney
Works Director
Approved as to Funding: Ap oved:
5Paam Spaccarotella Date Human Righ s and Rdoy
ons ate •
`'V Finance Director Department
1270htp
e:
2933 FAX•402-331.807711 I I�
i I I W W W.r.,AREubum/EY.G.COM I_-J 1
to be false,or If there Is a
fain by the successful bidder(Le.the Contractor)to Implement the stated agreements,intentions,ot4ecMNes,goals,and comments set forth heroine/bout prior approval of the Pubtic
Wader Director,such action shell constitute a material breach of the contract.entttng the City of Omahhe to reject the contractor's bid orb terminate the Contract for default The right to
— so terminate shall be In addition to,and not in lieu of,any other rights or remedies the City of Omaha may have for other defaults under the Contact under City of Omaha's Contract
Conpbnce Ordinance or athsnaise.Ad ,the undersignedlconbactor wttl be subject to the terms of any future contract awards.
Signature 9 4 Telephone 0 2 $ - �S� � _ ell ne Number � 2 `� �f4
Title, PQo 3;x. AAR tJRG - • Date of Signing gf i f I/
' Firm or Co orate Name 6-Lk.�4-O am.-1 Ff CE c&
Address P.o . At,x. 4$ a
i e (Q_s O L
e, Payment
Maintenance Bond'requirements.
SIGN ALL COPIES •Firm £LK tOi . FEI'(E CO.
By A.
Title " aSGS ittAJA C•r
tract documents to the satisfaction.of the City of Omaha Parks,Recreation and Public Property Department for the lump
sum of.
BASE BID: 1 t.J'(y rive --(1dV MiJil (iN7' IfihkJ)/ z tGi4r1 d Du. 1,2S .
•
fs 25 80
Nate: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Unit Prices&Alternates(N
applicable). Refer env questions regarding the Bid or Contract Documents dkectivto the Park Plannin101vIelon at 40244445900 or as noted in the Contract
Documents. •
•
All bidders awarded a eordract in the amount of$5,000 or more must comply with the Contract Comprence Whence and-have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1).This report shall be in effect for 24 months from the dale received by the Human Relations Department Any questions regarding the Contract Compliance
Ortinance or PEEKS Listings stook!be directed to Ihe.Huntan Relations Department at 402-444-5055. .
(Please Print Legibly or Type) Firm ELK kola.t J co. incorporated in • iJ E
/� � "" � ��(S�llate)
Name P.c 6 d3 Cf'tS Signature !i c'b" 2-44,64.4
Title iE& Phone 4/02'- 1- 4q'(S *Fax 217`j
Address 1:).0• f 30 X- I'(o ELK 140 A-t-1 L r'p SO 22_
•y SfreetlP.O.Box CCdi�y,, State Zip
E-Mail Address ELKkftf.1J G1J 0- i}Cc_. Cps
,,
,,
..
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1
benesch
Alfred Benesch&Company
14748 W.Center Road,Suite 200
engineers•scientists�planners Omaha,NE 68144-2029
• www.benesch.com
P 402-333-5792
F 402-333-2248
August 16,2011
Mr. Dave Noonan
Resurfacing Manager
City of Omaha Public Works Department
1819 Farnam Street,Suite 601
Omaha, NE 68183
RE: 2011 Resurfacing/ADA Construction Services-Request for Increase in Contract Not to Exceed Amount
Mr. Noonan:
Pursuant to our conversation, Benesch's staff has performed additional services in support of the City's pavement
management and maintenance operations within the scope of services for our existing agreement but beyond the
estimated hours anticipated for these services. Specific engineering support services provided include pavement surveys,
data gathering and processing associated with past,existing,and planned maintenance efforts directed at pothole repair
and panel replacement activities. The following generally identifies the specific services requested:
• Visual surveying and documenting number and approximate size of completed pothole repairs on collector and
arterial street segments identified by City staff in all City Maintenance Districts.
• Compiling data on a per District,per segment basis in tabular format and provide electronic files for the City's use.
• Attending meetings with City staff and FEMA representatives to identify data to be compiled and processes to be
used to satisfy documentation requirements.
• Reviewing pothole repair records provided by the City and compile summary data identifying total labor hours and
costs,total equipment hours and rates,material quantities and costs,and other related quantities and costs
associated with pothole repair efforts within a time period to be specified by the City.
• Providing on-call observation services consisting of providing construction observers to identify potholes to repair
and observe and document the repair crew activities. It is anticipated that a single observer will simultaneously
handle multiple crews in the same general vicinity as identified by the City.
• All information compiled shall become the property of the City upon completion of this effort.
• Visual surveying of concrete street segments identified by the City to assess patching needs
• Compiling data on each concrete street segment surveyed to identify size and location of distressed panels
We will utilize several Benesch staff members to provide these services and the compensation for services will be in
accordance with the rate schedule established in our professional services contract for the 2011 Resurfacing Program
projects. We estimate the total hours associated with the services identified above with this effort is approximately 2,200
hours and the fee associated is$156,000. We will separately document the hours and fee associated with this effort in our
invoices for our 2011 Resurfacing work should an increase in the not to exceed amount be required in the future.
If you have questions or concerns regarding these services,or require additional information,please feel free to contact me
at your convenience.
Sincerely,
Alfred Benesch&Company
j41.1,7k5,7,4
Jeffery A.Sockel, PE
Project Manager
o . At,x. 4$ a
i e (Q_s O L
e, Payment
Maintenance Bond'requirements.
SIGN ALL COPIES •Firm £LK tOi . FEI'(E CO.
By A.
Title " aSGS ittAJA C•r
tract documents to the satisfaction.of the City of Omaha Parks,Recreation and Public Property Department for the lump
sum of.
BASE BID: 1 t.J'(y rive --(1dV MiJil (iN7' IfihkJ)/ z tGi4r1 d Du. 1,2S .
•
fs 25 80
Nate: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Unit Prices&Alternates(N
applicable). Refer env questions regarding the Bid or Contract Documents dkectivto the Park Plannin101vIelon at 40244445900 or as noted in the Contract
Documents. •
•
All bidders awarded a eordract in the amount of$5,000 or more must comply with the Contract Comprence Whence and-have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1).This report shall be in effect for 24 months from the dale received by the Human Relations Department Any questions regarding the Contract Compliance
Ortinance or PEEKS Listings stook!be directed to Ihe.Huntan Relations Department at 402-444-5055. .
(Please Print Legibly or Type) Firm ELK kola.t J co. incorporated in • iJ E
/� � "" � ��(S�llate)
Name P.c 6 d3 Cf'tS Signature !i c'b" 2-44,64.4
Title iE& Phone 4/02'- 1- 4q'(S *Fax 217`j
Address 1:).0• f 30 X- I'(o ELK 140 A-t-1 L r'p SO 22_
•y SfreetlP.O.Box CCdi�y,, State Zip
E-Mail Address ELKkftf.1J G1J 0- i}Cc_. Cps
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
•
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, an Engineering Agreement with Alfred Benesch & Company to provide
professional engineering services for asphalt materials testing, inspection•:,-and project
management on residential street resurfacing and rehabilitation and Americans with Disabilities
Act (ADA) compliance projects in the City of Omaha was approved by Council Resolution No.
144 on February 8, 2011; and
WHEREAS, it is necessary to amend the original agreement by adding additional
engineering work, as detailed in the attached Amendment to the Agreement, which by this
reference is made a part hereof; and,
WHEREAS, Alfred Benesch & Company has agreed to perform the services needed as
detailed in the attached Amendment for an additional fee of$156,000 to be paid from the 2006
Transportation Bond Fund 13182, 2011 Issue Transportation Bond Organization 117116.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Amendment to the Engineering Agreement
with Alfred Benesch& Company to provide additional professional services for residential street
resurfacing and rehabilitation and Americans with Disabilities Act (ADA) compliance projects in
the City of Omaha, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the additional fee of $156,000 for
these engineering services from the 2006 Transportation Bond Fund 13182, 2011 Issue
Transportation Bond Organization 117116.
1269htp APPROVED AS TO FORM:
r
e9,--GITY ATTORNEY DATE
asrotet4 / / ,
By
_ . . cilmember
Adopted SEP 2 7 2011 Q
Cf,=r. Ci -rk
Appro 9 02 ii Mayor
Providing on-call observation services consisting of providing construction observers to identify potholes to repair
and observe and document the repair crew activities. It is anticipated that a single observer will simultaneously
handle multiple crews in the same general vicinity as identified by the City.
• All information compiled shall become the property of the City upon completion of this effort.
• Visual surveying of concrete street segments identified by the City to assess patching needs
• Compiling data on each concrete street segment surveyed to identify size and location of distressed panels
We will utilize several Benesch staff members to provide these services and the compensation for services will be in
accordance with the rate schedule established in our professional services contract for the 2011 Resurfacing Program
projects. We estimate the total hours associated with the services identified above with this effort is approximately 2,200
hours and the fee associated is$156,000. We will separately document the hours and fee associated with this effort in our
invoices for our 2011 Resurfacing work should an increase in the not to exceed amount be required in the future.
If you have questions or concerns regarding these services,or require additional information,please feel free to contact me
at your convenience.
Sincerely,
Alfred Benesch&Company
j41.1,7k5,7,4
Jeffery A.Sockel, PE
Project Manager
o . At,x. 4$ a
i e (Q_s O L
e, Payment
Maintenance Bond'requirements.
SIGN ALL COPIES •Firm £LK tOi . FEI'(E CO.
By A.
Title " aSGS ittAJA C•r
tract documents to the satisfaction.of the City of Omaha Parks,Recreation and Public Property Department for the lump
sum of.
BASE BID: 1 t.J'(y rive --(1dV MiJil (iN7' IfihkJ)/ z tGi4r1 d Du. 1,2S .
•
fs 25 80
Nate: Refer to page 2 of 3 for Bid Bond,Completion Date&Performance Bond and page 3 of 3 for insurance Requirements,Unit Prices&Alternates(N
applicable). Refer env questions regarding the Bid or Contract Documents dkectivto the Park Plannin101vIelon at 40244445900 or as noted in the Contract
Documents. •
•
All bidders awarded a eordract in the amount of$5,000 or more must comply with the Contract Comprence Whence and-have on file with the Human Relations Department the Contract
Compliance Report(Form CC-1).This report shall be in effect for 24 months from the dale received by the Human Relations Department Any questions regarding the Contract Compliance
Ortinance or PEEKS Listings stook!be directed to Ihe.Huntan Relations Department at 402-444-5055. .
(Please Print Legibly or Type) Firm ELK kola.t J co. incorporated in • iJ E
/� � "" � ��(S�llate)
Name P.c 6 d3 Cf'tS Signature !i c'b" 2-44,64.4
Title iE& Phone 4/02'- 1- 4q'(S *Fax 217`j
Address 1:).0• f 30 X- I'(o ELK 140 A-t-1 L r'p SO 22_
•y SfreetlP.O.Box CCdi�y,, State Zip
E-Mail Address ELKkftf.1J G1J 0- i}Cc_. Cps
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the Omaha Public Schools
Alice Buffett Outstanding Teacher Award, 1995
YWCA Women in Mid-America Award (K-12 Education), 2006
pire three years thereafter.
Your favorable consideration of this request will be appreciated.
Respectfully submitted,
im Suttle, Mayor
City of Omaha
P\LAW-CITY COUNCIL DOCUMENTS\2011\30102d1m
IL DOCUMENTS\2011\30100dIm
Title