RES 2020-0976 - Amend No. 1 to PSA with Felsburg Holt & Ullevig for OPW 53129 - Thomas Creek Improvements, Phase 1
AMENDMENT #1 TO THE
PROFESSIONAL SERVICES AGREEMENT
CITY OF OMAHA
OPW 53129
THIS AMENDMENT, made and entered into this _________ day of _________
2020 by and between the firm of Felsburg Holt & Ullevig, Inc., with offices at 11422
Miracle Hills Dr.,Omaha, NE 68154, and hereinafter referred to as the “Consultant”, and
the City of Omaha, Nebraska, acting by and through its Mayor, hereinafter, referred to as
the “City”.
WHEREAS, the City desires to engage the Consultant to amend the Engineering
Agreement for OPW 53129, Thomas Creek Improvements, Ph 1 which was entered into
on April 26, 2019, hereinafter called existing Agreement.
NOW THEREFORE, it is hereby agreed that the existing Agreement be amended as
follows:
1.The existing agreement shall be amended to include additional engineering
work as outlined in the attached “Exhibit B”, Schedule of Services.
2.The fee will consist of a compilation of estimated direct salary costs, direct
non-salary costs, indirect salary costs, indirect non-salary costs and direct
salary payroll additives, as provided in Exhibit “C” attached.
3.This modification will increase the existing agreement by $79,865.00.
This AMENDMENT shall be deemed a part of, and be subject to all terms and conditions
of the existing Agreement. Except as modified above, the existing Agreement shall
remain in full force and effect.
Exhibit A
-Reserved-
Exhibit B
1
EXHIBIT B
AMENDMENT NO. 1
SCOPE OF SERVICES
ADDITIONAL DESIGN SERVICES FOR
OPW 53129 THOMAS CREEK IMPROVEMENTS PROJECT
AND
OPW 53957 SEWER CROSSING STABILIZATION AT THOMAS CREEK
AND IDA STREET
Task 8 - Additional Design Services
The purpose of the amendment is to provide additional design services and
coordination to finalize design of the OPW 53129 Thomas Creek Improvements Project.
The amendment includes the addition of OPW 53957 Sewer Crossing Stabilization at
Thomas Creek and Ida Street to better reflect the distribution of funding associated with
specific tasks for additional design services. Additional field services to support design
of the realigned sewer crossings was previously approved under Work Change
Authorization No. 1 (see Attachment #1).
OPW 53129 refers to the original project number for stream improvements and
is referred to as Schedule A. Subtasks associated with Schedule A include
additional meetings and coordination on the project, the addition of channel
cross sections to the plan set and grading refinement associated with those
sections, and additional work associated with right-of-way plans, exhibits, and
coordination. A detailed spreadsheet showing project fees for Schedule A
subtasks is provided in Exhibit C.
OPW 53957 is referred to as Schedule B. Subtasks associated with Schedule B
include additional project management due to the extended schedule for
additional design for the proposed realignment of the 24-inch sanitary sewer,
additional meetings and coordination on the project, design for additional
stream improvements due to the proposed realignment of the 24-inch sanitary
sewer (over 300 feet) and the need for a more complex grade control structure,
the addition of sheets showing geotechnical borings to the plan set, and
additional work associated with right-of-way plans, exhibits, and coordination.
A detailed spreadsheet showing project fees for Schedule B subtasks is provided
in Exhibit C.
2
Task descriptions for these services are provided below with Schedules applicable to
each subtask noted in parenthesis.
8.1 Project Management (Schedule B). Final Design was scheduled to be completed by April
2020. Project submittals have been delayed due to the need for additional field work and
design associated with the realignment of the 24-inch diameter sanitary sewer and
extension of stream improvements at the downstream end of the project. Furthermore,
additional ROW coordination and public outreach work has extended into the summer.
This has resulted in additional project management. Work completed as part of this task
includes preparation of monthly invoicing with percent completes by task; monthly
progress reports; scope, schedule, and budget tracking; staffing; contract
administration; communication with PMT and City; and Quality Control. Project
management services will be budgeted through September 2020.
8.2 Progress Meetings (Schedules A & B). Final Design was scheduled to be completed by
April 2020. Six progress meetings over the approximate course of one year were
budgeted in the original contract. Monthly meetings were requested by the City and are
expected to continue through September 2020. Task includes meeting preparation,
meeting attendance, and development and distribution of meeting summary for six (6)
additional meetings.
8.3 Sanitary Sewer Realignment – Stream Design and Coordination (Schedule B). With the
realignment of the 24-inch diameter sanitary sewer downstream from its current
location, it became necessary to extend stream improvements downstream as well (over
300 feet). Furthermore, as a result of nearly 3 feet of grade control needed at this location
(as opposed to 1 – 1.5 feet of grade control at its current location), it became necessary
to design and detail a more complex grouted boulder grade control structure. This task
includes design and hydraulic modeling updates, grading updates, and updates to plan,
profile, and detail sheets. Specifications and OPCs have been updated as well.
8.4 Channel Cross Section Plan Sheets (Schedule A). This task involves the iterative process of
cutting cross sections at 100-foot intervals and grading model refinement along the
project length. It also includes preparation of channel cross section plan sheets.
8.5 Geotechnical Boring Plan Sheets (Schedule B). This task includes the preparation of plans
showing boring locations and boring logs on plan sheets for the project.
8.6 Additional ROW coordination, Stakeholder/ROW Exhibits, and Strip Map Revisions
(Schedules A & B). This task includes the preparation of various ROW/project exhibits
for stakeholders during one-on-one meetings with property owners, the Corps of
Engineers, and City ROW personnel. Exhibits highlighted project impacts, loss of
land, floodplain limits (effective and preliminary), draft easements and conservation
buffers for those stakeholders. Also included are two ROW specific meetings (2) held
with the City and one (1) additional meeting held with a property owner and City
ROW to help convey project information and discuss options. Lastly, up to twelve
new tract maps will be created and up to six tract maps revised along with revisions
to strip maps under this task to account for extended limits of construction and other
easements/acquisitions needed.
3
8.7 Regulatory Support (Schedule A). This task includes additional hydraulic modeling,
coordination with City and regulatory officials, and miscellaneous support (i.e.
floodplain/grading exhibits (up to three)) to help bring regulatory issues associated
with the activity of New Era Excavation (on their property and Investors Realty
property) into compliance. Regulatory issues include the placement of unpermitted
fill in the floodplain and a PCSMP submittal that is out of compliance (the proper
documentation has not been submitted and a proposed Stormceptor manhole and
outfall sewer have not been installed).
This task includes additional coordination meetings internally, with the City, and with
NDEE in response to USACE comments on the 404 permit. The task also includes
development of a correspondence log, exhibits illustrating a 50-foot buffer, and
summary of discussion/responses to USACE comments.
City of Omaha
WORK CHANGE ACKNOWLEDGEMENT WCA NO:No. 1
TO:City of Omaha WCA TITLE:Additional Field Services
PROJECT:Thomas Creek Improvements Project DATE INITIATED:11-21-2019
OWNER:City of Omaha PROJECT NO:OPW 53129
The following additions, deletions, or revisions to the Work have been ordered and authorized:
Description of Work:
Engineer will provide field investigation and data collection services in accordance with Attachment No. 1 to
support additional design services under this WCA for a total fee of $15,775.00 (this is approximately equivalent
to the $16,090 in fee for Task 6.7 - Federal Management Agency (FEMA) Conditional Letter of Map Revision
(CLOMR) which is not expected to be needed resulting in no net additional fee expected for this WCA).
Reason for Change(s):
Initial field observations and CCTV/MH inspection of the exposed 24-inch sewer over Thomas Creek revealed a broken
concrete collar at a pipe joint, a sudden submergence of the camera during CCTV suggesting backwater issues in the pipe,
and sudden cloudiness in flow indicating potential infiltration of stream flow into the pipe. Additional survey was needed
to check a downstream manhole, upon which it was observed that there was reverse slope in the sanitary sewer pipe
downstream from the crossing. It was determined that other additional field services were needed to evaluate a suitable
realignment of the sanitary sewer to correct the problem. Additional field services include geotechnical work, survey, and
CCTV/MH inspection. It was also necessary to coordinate further with Magellan to obtain additional information on two
parallel gas lines near the proposed realignment.
Attachments (List Supporting Documents):
Attachment No. 1 – Scope of Services
Attachment No. 2 – Breakdown of Costs
It is understood that this Work Change Acknowledgement will not change the Contract Price or Schedule, but is evidence that the
parties expect a Contract Amendment to be subsequently issued if it is not possible to absorb this extra cost within the existing contract
price.
Approved By:Noma Bordé City of Omaha 5/28/20
Reviewed By:Adam Wilmes City of Omaha 5/28/20
Generated By Dave Lampe Felsburg Holt &Ullevig 5/28/20
Name, Printed and Signed Company Date
ATTACHMENT 1
CITY OF OMAHA
Thomas Creek Improvements - WCA No. 1
PRIME -Felsburg Holt and Ullevig Felsburg Holt and Ullevig RW Engineering and Surveying
SUB # 1 -RW Engineering and Surveying
SUB # 2 -Thiele Geotech, Inc TASK TASK PRIME PRIME Project Engineer Engineer Engineer Enviro Enviro Direct SUB # 1 SUB # 1 Project Project Project 2-man CAD CAD Direct
SUB # 3 -Carollo Engineers TOTAL TOTAL TASK TASK Principal I Manager V III I Scientist V Scientist III Admin Expenses TASK TASK Principal Mgr/PLS Engineer Surv. Crew Manager Tech Admin.Expenses
SUB # 4 -Trekk Design Group TOTAL TOTAL $210 $210 $170 $130 $105 $170 $130 $90 TOTAL TOTAL $195 $150 $90 $160 $100 $60 $90
$HRS $HRS $HRS
TASK 9 Additional Field Services
9.1 Survey $3,940 6 $940 6 2 4 $3,000 - 3000
9.2 Geotechnical Exploration $6,925 6 $210 1 1 $0 -
9.3 Video Inspections $4,180 12 $680 4 2 2 $0 -
9.4 Coordination with Magellan $730 5 $730 5 1 4 $0 -
Task Hours 29 16 0 6 0 10 0 0 0 0 - 0 0 0 0 0 0 0
Task Fee $15,775 $2,560 $0 $1,260 $0 $1,300 $0 $0 $0 $0 $0 $3,000 $0 $0 $0 $0 $0 $0 $0 $3,000
TOTAL
Hours 29 16 0 6 0 10 0 0 0 0 - 0 0 0 0 0 0 0
Fee $15,775 $2,560 $0 $1,260 $0 $1,300 $0 $0 $0 $0 $0 $3,000 $0 $0 $0 $0 $0 $0 $0 $3,000
Page 1 of 2
ATTACHMENT 1.B
*This cost will be absorbed by Task 6.7 (FEMA
CLOMR), which will no longer be needed for the
project. Therefore, the cost identified in this WCA
will not result in an increase in fee and is only
documented for tracking purposes.
*
CITY OF OMAHA
Thomas Creek Improvements - WCA No. 1
PRIME -Felsburg Holt and Ullevig
SUB # 1 -RW Engineering and Surveying
SUB # 2 -Thiele Geotech, Inc
SUB # 3 -Carollo Engineers
SUB # 4 -Trekk Design Group
TASK 9 Additional Field Services
9.1 Survey
9.2 Geotechnical Exploration
9.3 Video Inspections
9.4 Coordination with Magellan
Task Hours
Task Fee
TOTAL
Hours
Fee
(SUB # 2)Thiele Geotech, Inc (SUB # 3)Carollo Engineers (SUB # 4)Trekk Design Group
SUB # 2 SUB # 2 Principal Project Project Direct SUB # 3 SUB # 3 Principal Project Project Direct SUB # 4 SUB # 4 Principal Project Project Direct
TASK TASK Manager Engineer Expenses TASK TASK Manager Engineer Expenses TASK TASK Manager Engineer Expenses
TOTAL TOTAL $100 $100 $100 TOTAL TOTAL $240 $180 $140 TOTAL TOTAL $194 $525 $150
$HRS $HRS $HRS
$0 - $0 -
$5,975 - 5975 $740 5 1 4 $0 -
$0 - $1,200 8 2 6 $2,300 - 2300
$0 - $0 - $0 -
- 0 0 0 13 0 3 10 - 0 0 0
$5,975 $0 $0 $0 $5,975 $1,940 $0 $540 $1,400 $0 $2,300 $0 $0 $0 $2,300
- 0 0 0 13 0 3 10 - 0 0 0
$5,975 $0 $0 $0 $5,975 $1,940 $0 $540 $1,400 $0 $2,300 $0 $0 $0 $2,300
Page 2 of 2
ATTACHMENT 1.C
Exhibit C
EXHIBIT C
CITY OF OMAHA
OPW 53129 Thomas Creek Improvements - Amendment No. 1 (Schedule A)
PRIME -Felsburg Holt and Ullevig Felsburg Holt and Ullevig RW Engineering and Surveying
SUB # 1 -RW Engineering and Surveying
SUB # 2 -Thiele Geotech, Inc TASK TASK PRIME PRIME Project Engineer Engineer Engineer Enviro Enviro Direct SUB # 1 SUB # 1 Project Project Project 2-man CAD CAD Direct
SUB # 3 -Carollo Engineers TOTAL TOTAL TASK TASK Principal I Manager V III I Scientist V Scientist III Admin Expenses TASK TASK Principal Mgr/PLS Engineer Surv. Crew Manager Tech Admin.Expenses
SUB # 4 -Trekk Design Group TOTAL TOTAL $210 $210 $170 $130 $105 $170 $130 $90 TOTAL TOTAL $195 $150 $90 $160 $100 $60 $90
$HRS $HRS $HRS
TASK 8 Additional Design Services
8.1 Project Management (Additional 5 Months - Thru September 2020)$0 - $0 - $0 -
8.2 Progress Meetings w/ the City (Additional 6 Meetings)$4,730 27 $3,350 18 12 6 50 $0 -
8.3 Sanitary Sewer Realignment - Stream Design and Coordination $0 - $0 - $0 -
8.4 Channel Cross Section Plan Sheets $16,120 136 $16,120 136 8 40 88 $0 -
8.5 Geotechnical Boring Plan Sheets $0 - $0 - $0 -
8.6 ROW Coordination, Stakeholder/ROW Exhibits, & Strip Map Revisions $9,290 34 $4,240 34 4 10 20 $5,050 - 5050
8.7 Regulatory Support (New Era Activity & USACE)$11,740 84 $11,740 84 18 28 28 2 8 $0 -
Task Hours 281 272 0 42 0 84 136 2 8 0 - 0 0 0 0 0 0 0
Task Fee $41,880 $35,450 $0 $8,820 $0 $10,920 $14,280 $340 $1,040 $0 $50 $5,050 $0 $0 $0 $0 $0 $0 $0 $5,050
TOTAL
Hours 281 272 0 42 0 84 136 2 8 0 - 0 0 0 0 0 0 0
Fee $41,880 $35,450 $0 $8,820 $0 $10,920 $14,280 $340 $1,040 $0 $50 $5,050 $0 $0 $0 $0 $0 $0 $0 $5,050
Page 1 of 2
EXHIBIT C
CITY OF OMAHA
OPW 53129 Thomas Creek Improvements - Amendment No. 1 (Schedule A)
PRIME -Felsburg Holt and Ullevig
SUB # 1 -RW Engineering and Surveying
SUB # 2 -Thiele Geotech, Inc
SUB # 3 -Carollo Engineers
SUB # 4 -Trekk Design Group
TASK 8 Additional Design Services
8.1 Project Management (Additional 5 Months - Thru September 2020)
8.2 Progress Meetings w/ the City (Additional 6 Meetings)
8.3 Sanitary Sewer Realignment - Stream Design and Coordination
8.4 Channel Cross Section Plan Sheets
8.5 Geotechnical Boring Plan Sheets
8.6 ROW Coordination, Stakeholder/ROW Exhibits, & Strip Map Revisions
8.7 Regulatory Support (New Era Activity & USACE)
Task Hours
Task Fee
TOTAL
Hours
Fee
(SUB # 2)Thiele Geotech, Inc (SUB # 3)Carollo Engineers (SUB # 4)Trekk Design Group
SUB # 2 SUB # 2 Principal Project Project Direct SUB # 3 SUB # 3 Principal Project Project Direct SUB # 4 SUB # 4 Principal Project Project Direct
TASK TASK Manager Engineer Expenses TASK TASK Manager Engineer Expenses TASK TASK Manager Engineer Expenses
TOTAL TOTAL $100 $100 $100 TOTAL TOTAL $240 $180 $140 TOTAL TOTAL $194 $525 $150
$HRS $HRS $HRS
$0 - $0 - $0 -
$0 - $1,380 9 3 6 $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
- 0 0 0 9 0 3 6 - 0 0 0
$0 $0 $0 $0 $0 $1,380 $0 $540 $840 $0 $0 $0 $0 $0 $0
- 0 0 0 9 0 3 6 - 0 0 0
$0 $0 $0 $0 $0 $1,380 $0 $540 $840 $0 $0 $0 $0 $0 $0
Page 2 of 2
e A)
EXHIBIT C
CITY OF OMAHA
OPW 53957 Sewer Crossing Stabilization at Thomas Creek and Ida Street - Amendment No. 1 (Schedule B)
PRIME -Felsburg Holt and Ullevig Felsburg Holt and Ullevig RW Engineering and Surveying
SUB # 1 -RW Engineering and Surveying
SUB # 2 -Thiele Geotech, Inc TASK TASK PRIME PRIME Project Engineer Engineer Engineer Enviro Enviro Direct SUB # 1 SUB # 1 Project Project Project 2-man CAD CAD Direct
SUB # 3 -Carollo Engineers TOTAL TOTAL TASK TASK Principal I Manager V III I Scientist V Scientist III Admin Expenses TASK TASK Principal Mgr/PLS Engineer Surv. Crew Manager Tech Admin.Expenses
SUB # 4 -Trekk Design Group TOTAL TOTAL $210 $210 $170 $130 $105 $170 $130 $90 TOTAL TOTAL $195 $150 $90 $160 $100 $60 $90
$HRS $HRS $HRS
TASK 8 Additional Design Services
8.1 Project Management (Additional 5 Months - Thru September 2020)$4,590 23 $3,150 15 15 $0 -
8.2 Progress Meetings w/ the City (Additional 6 Meetings)$4,730 27 $3,350 18 12 6 50 $0 -
8.3 Sanitary Sewer Realignment - Stream Design and Coordination $16,760 132 $16,760 132 20 32 80 $0 -
8.4 Channel Cross Section Plan Sheets $0 - $0 - $0 -
8.5 Geotechnical Boring Plan Sheets $2,620 24 $2,620 24 4 20 $0 -
8.6 ROW Coordination, Stakeholder/ROW Exhibits, & Strip Map Revisions $9,285 34 $4,240 34 4 10 20 $5,045 - 5045
8.7 Regulatory Support (New Era Activity & USACE)$0 - $0 - $0 -
Task Hours 240 223 0 51 0 52 120 0 0 0 - 0 0 0 0 0 0 0
Task Fee $37,985 $30,120 $0 $10,710 $0 $6,760 $12,600 $0 $0 $0 $50 $5,045 $0 $0 $0 $0 $0 $0 $0 $5,045
TOTAL
Hours 240 223 0 51 0 52 120 0 0 0 - 0 0 0 0 0 0 0
Fee $37,985 $30,120 $0 $10,710 $0 $6,760 $12,600 $0 $0 $0 $50 $5,045 $0 $0 $0 $0 $0 $0 $0 $5,045
Page 1 of 2
EXHIBIT C
CITY OF OMAHA
OPW 53957 Sewer Crossing Stabilization at Thomas Creek and Ida Street - Amendment No. 1 (Schedule B)
PRIME -Felsburg Holt and Ullevig
SUB # 1 -RW Engineering and Surveying
SUB # 2 -Thiele Geotech, Inc
SUB # 3 -Carollo Engineers
SUB # 4 -Trekk Design Group
TASK 8 Additional Design Services
8.1 Project Management (Additional 5 Months - Thru September 2020)
8.2 Progress Meetings w/ the City (Additional 6 Meetings)
8.3 Sanitary Sewer Realignment - Stream Design and Coordination
8.4 Channel Cross Section Plan Sheets
8.5 Geotechnical Boring Plan Sheets
8.6 ROW Coordination, Stakeholder/ROW Exhibits, & Strip Map Revisions
8.7 Regulatory Support (New Era Activity & USACE)
Task Hours
Task Fee
TOTAL
Hours
Fee
(SUB # 2)Thiele Geotech, Inc (SUB # 3)Carollo Engineers (SUB # 4)Trekk Design Group
SUB # 2 SUB # 2 Principal Project Project Direct SUB # 3 SUB # 3 Principal Project Project Direct SUB # 4 SUB # 4 Principal Project Project Direct
TASK TASK Manager Engineer Expenses TASK TASK Manager Engineer Expenses TASK TASK Manager Engineer Expenses
TOTAL TOTAL $100 $100 $100 TOTAL TOTAL $240 $180 $140 TOTAL TOTAL $194 $525 $150
$HRS $HRS $HRS
$0 - $1,440 8 8 $0 -
$0 - $1,380 9 3 6 $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
$0 - $0 - $0 -
- 0 0 0 17 0 11 6 - 0 0 0
$0 $0 $0 $0 $0 $2,820 $0 $1,980 $840 $0 $0 $0 $0 $0 $0
- 0 0 0 17 0 11 6 - 0 0 0
$0 $0 $0 $0 $0 $2,820 $0 $1,980 $840 $0 $0 $0 $0 $0 $0
Page 2 of 2
et - Amendment No. 1 (Schedule B)