RES 2012-0123 - Agmt with NDOR for OPW 52100, concrete repair package 2 O v•,yh.Off,' 44, �+:.
��� �, � .T E I V U Public Works Department
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x vKikitt �� h �� `, Omaha/Douglas Civic Center
��, ri '�4``W! January 31, 2012 ".�2 Jft 20 'i 1819 Farnam Street,Suite 601
�.� Omaha,Nebraska 68183-0601
�o ary t 1 T CL E (402)444-5220
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City of Omaha Robert G.Stubbe,P.E.
Jim Suttle,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving a Construction Engineering Services Agreement
between the City of Omaha and Nebraska Department of Roads (NDOR) for Omaha Concrete
Repair, Pkg. 2, at various locations in the City of Omaha, known as Project MAPA-5026(14),
State Control No. 22499, and OPW 52100.
The City Council approved a Program Agreement with the Nebraska Department of Roads
(NDOR) for this project by Council Resolution No. 573 on May 10, 2011; according to which
NDOR has agreed to steward the programmed project funds as required by the Federal Highway
Administration, which has pledged to cover 80% of the eligible project costs.
NDOR is entering into an agreement for the City to provide professional project management
and construction engineering services for this street improvement project according to the
attached Agreement, for the sum not to exceed $130,572.34. 80% of this fee will be covered by
Federal Funds, leaving the City's local share to be $26,114.47, which will be paid from the 2006
Transportation Bond Fund 13182, 2010 Issue Transportation Bond Organization 117115.
The Public Works Department requests your consideration and approval of the attached
Resolution.
Respectfully submitted, Referred to City Council for Consideration:
6
Robert G. Stubbe, P.E. Date Mayor's Of 1c Date
Public Works Director
Approved as to Funding:
Pam Sp ac arotella Date
Finance Director
J1348htp
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1/ f ITY ATTORNEY DATE
4,1,77,144 ,By
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Adopted J v.• 1 2012 4-c
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Exhibit"B" •
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STATE - LPA
PROFESSIONAL SERVICES, LPA STAFF
CONSTRUCTION ENGINEERING SERVICES
CITY OF OMAHA
NEBRASKA DEPARTMENT OF ROADS
PROJECT NO. MAPA-5026(14)
CONTROL NO. 22499
OMAHA MAJOR ST CONCRETE PANEL REPAIR PKG 2
THIS AGREEMENT, made and entered into by and between the City of Omaha,
Nebraska hereinafter referred to as the "LPA", and the State of Nebraska, Department of
Roads, hereinafter referred to as the "State", and collectively referred to as the "Parties"
WITNESSETH:
WHEREAS, LPA has completed or is in the process of completing plans, special
provisions, and standard specifications for the letting and construction of a federal-aid
transportation related construction project, and
WHEREAS, the LPA and State have entered into Program Agreement, BM1110, for the
above named project executed by the LPA on May 12, 2011 and executed by the State on June
3, 2011, and
WHEREAS, the LPA's federal-aid project is designated as Project No. MAPA-5026(14),
and
WHEREAS, the project identified above is solely the responsibility of the LPA; the State's
involvement in this project is for the sole purpose of acting as the representative of the Federal
Highway Administration (FHWA) for eligibility of the project for federal funding;
WHEREAS, the LPA desires to use its own staff to perform the necessary professional
construction engineering services for this project, and
WHEREAS, the LPA desires to be reimbursed for this work from Federal funds made
available for this project, and
WHEREAS, the LPA staff is properly qualified to complete this work and has met all
applicable requirements of the Nebraska Board of Engineers and Architects to provide
professional services for this project, and
WHEREAS, LPA is willing to perform the services in accordance with the terms
hereinafter provided, agrees to comply with all federal, state, and local laws and ordinances
applicable to this agreement, and agrees to comply with all applicable federal-aid transportation
project related program requirements, so that LPA's project will be fully eligible for federal
reimbursement, and
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
1 B01135
ved.... . '
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Exhibit"B" •
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WHEREAS, the State is willing to reimburse LPA for its work under this Agreement with
federal funds so long as the LPA meets all applicable federal and state federal-aid
reimbursement laws and requirements, and
WHEREAS, the State has let or will let a construction contract for the project on behalf of
the LPA, and
WHEREAS, the parties intend that the services also be completed in accordance with
the terms and conditions of the Nebraska LPA Guidelines Manual for Federal Aid Projects;
hereinafter referred to as LPA Manual, and
WHEREAS, the LPA is required to use the State provided construction recordkeeping
system (Trans•Port Site Manager), for the Services provided under this agreement.
NOW THEREFORE, in consideration of these facts, the parties hereto agree as follows:
SECTION 1. DEFINITIONS
WHEREVER in this agreement the following terms are used, they shall have the following
meaning:
"LPA" means the City of Omaha, Nebraska and any employees thereof,whose business
and mailing address is 1819 Farnam Street, Omaha, NE 68183, and
"LPA MANUAL" shall mean the Nebraska Department of Roads' LPA Guidelines Manual
for Federal-Aid Projects. The LPA Manual is a document approved by the Federal Highway
Administration (FHWA) that sets out the requirements for local federal-aid projects to be eligible
for federal reimbursement; the LPA Manual can be found in its entirety at the following web
address: http://www.dor.state.ne.us/gov-aff/Ipa/Ipa-guidelines.pdf, and
"RESPONSIBLE CHARGE" or"RC" shall mean LPA's representative for the project
whose duties and responsibilities are identified in federal law and in the LPA Manual, and
"STATE" means the Nebraska Department of Roads in Lincoln, Nebraska, its Director, or
authorized representative. The State represents the interests of the United States Department
of Transportation on federally funded transportation projects sponsored by a sub recipient of
federal funds and any reference to the "State" in this Agreement shall mean the State on behalf
of the United States Department of Transportation.
"FHWA" means the Federal Highway Administration, United States Department of
Transportation, Washington, D.C. 20590, acting through its authorized representatives.
"DOT" means the United States Department of Transportation, Washington, D.C. 20590,
acting through its authorized representatives.
"STATE REPRESENTATIVE" means an employee of the State assigned by the State to
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
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Exhibit"B" •
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observe whether the LPA's project meets the eligibility requirements for federal funding and to
provide technical assistance when requested by the LPA, in LPAs efforts to comply with the
requirements for Federal-aid funded local projects.
"PHASE OF WORK" means the distinct work phases established for federal aid
transportation projects and are the following;
1. Preliminary Engineering/NEPA (PE)
2. Final Design
3. Right-of-Way (ROW)
4. Utilities
5. Construction Engineering (CE)
6. Construction
Each new work phase requires FHWA to: 1) approve obligation of funds, 2) authorize
work in that phase to begin, and 3) NDOR to issue a notice-to-proceed to the LPA.
To "ABANDON" the Agreement means that the State has determined that conditions or
intentions as originally existed have changed and that the Agreement as contemplated herein is
to be renounced and deserted for as long in the future as can be foreseen.
To "SUSPEND" the work means that the State has determined that progress is not
sufficient, or that the conditions or intentions as originally existed have changed, or the work
completed or submitted is unsatisfactory, and that the work as contemplated herein should be
stopped on a temporary basis. This cessation will prevail until the State determines to abandon
or terminate the work or to reinstate it under the conditions as defined in this agreement.
To "TERMINATE" or the "TERMINATION" of this agreement is the cessation or quitting of
this agreement based upon action or failure of action on the part of the LPA as defined herein
and as determined by the State.
SECTION 2. PROGRAM AGREEMENT
All provisions of the project program agreement remain in full force and effect, except to
the extent specifically modified herein.
SECTION 3. SCOPE OF SERVICES
LPA understands that the Services provided by LPA must be completed in accordance
with all federal-aid reimbursement requirements and conditions. LPA agrees that the Scope of
Services for this work will be in two parts. Part one of the Scope of Services is contained within
the General Statement set out below. Part two of the Scope of Services is set out on the
document attached hereto as Exhibit "A", entitled Scope of Services and Fee Proposal, which is
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
3
IVE" means an employee of the State assigned by the State to
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
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Exhibit"B" •
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hereby fully incorporated herein and made a part hereof by this reference. Exhibit "A" is the
result of the following process:
(1) LPA created a document describing the detailed proposed Scope of Services for
this project.
(2) LPA and State together reviewed the proposed Scope of Services and Fee
Proposal document, which is attached as Exhibit "A".
(3) On all construction projects, the LPA shall develop an Environmental Compliance
Checklist to track and record oversight of the environmental commitments. The
LPA shall develop a Project Commitment Checklist to track and record oversight
of project specific commitments involving right of way, railroad, access, special
provisions, etc. These checklists shall be developed by and maintained by the
LPA.
State and LPA have agreed that Exhibit "A" sets out the Services reasonably necessary
and the costs reasonably estimated for LPA Services to adequately observe, monitor, inspect,
measure, manage, document and report so that LPA's project is constructed by the contractor in
compliance with the Construction Contract Documents (definition below), the Manuals (definition
below), State and Federal law, rule or regulation and policy. The LPA agrees to provide the
services listed on Exhibit "A" for Project No. MAPA-5026(14), Control No. 22499, in Douglas
County, Nebraska.
General Statement: The LPA services generally include, but are not limited to, project
management, construction engineering, pre-construction staking, traffic control plans,
conducting the preconstruction conference, staking and inspection and materials sampling and
testing during project construction, monitoring environmental commitments, preparing as-built
plans, progress computations, final computations, preparing contractor change orders, and work
orders, and the necessary communication to insure project eligibility.
The LPA shall review and have a working knowledge of the project plans, special
provisions, standard specifications (the Standard Specifications for Highway Construction of
NDOR (Current Edition), change orders and all other project related contract documents for the
construction of LPA's Federal-Aid project. The project plans, special provisions, standard
specifications, and other contract documents are hereby incorporated by reference into this
agreement, as if they were fully set forth herein, and collectively, may be referred to as the
Construction Contract Documents. LPA shall have the duties of"Inspector", (also referred to in
the NDOR Construction Manual as "Construction Technician"); "Project Manager;" and also
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
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Exhibit"B" •
"Engineer" (unless the context of use of the term "Engineer" would otherwise require), as those
terms are defined and duties set out in the Standard Specifications for Highway Construction
(2007 Edition). LPA shall be responsible for all duties of the "Engineer".
Additionally, LPA shall review and have a working knowledge of the following
authoritative guides and manuals related to highway construction, materials and federal aid
reimbursement:
(1) NDOR Construction Manual - Current Edition
(2) Materials Sampling Guide
(3) Standard Methods of Tests —2006
(4) The LPA Manual
(5) The Manual on Uniform Traffic Control Devices
These documents are hereby incorporated herein by reference as if fully set forth, and
these documents, collectively, may be referred to as the Manuals. Unless required otherwise by
the Construction Contract Documents, LPA shall be responsible for timely completion of all
applicable checklists, tests, samples, duties, requirements and provisions of the Manuals. The
Manuals will be used to determine what, when, how, the sequence, and other details of the work
that must be provided by LPA, whenever LPA's duties in these respects are not clearly set out
in the Construction Contract Documents. LPA shall employ a sufficient number of qualified
employees on the project to adequately observe, monitor, inspect, measure, manage,
document, report and carry out the other duties of this agreement, so that the project is
constructed by the contractor in compliance with the Construction Contract Documents, the
Manuals, State and Federal law, rule or regulation and policy. LPA shall fulfill all contract duties
of inspection, project management and construction engineering for the project in a timely
manner and shall communicate regularly about the progress of the construction with the State,
through the RC, and, when appropriate for federal funding or eligibility issues, the State
representative.
The LPA shall be present at the project site when appropriate for each applicable phase
of construction to inspect, observe, monitor, measure, manage, document and report on the
progress of the work.
The parties understand that the LPA is not responsible for the Contractor's means and
methods of construction. To the extent the Construction Contract Documents and the Manuals
specify sequencing of work, equipment requirements, or other construction methods, the LPA
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
5
the NDOR Construction Manual as "Construction Technician"); "Project Manager;" and also
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
4
f
b).
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Exhibit"B" •
shall keep the Owner's RC informed about the progress and quality of the portion of the work
and shall advise the RC about observed or measured deficiencies in the work.
SECTION 4. NEW EMPLOYEE WORK ELIGIBILITY STATUS (This version is for LPA provided
professional services agreement only.)
The LPA agrees to use a federal immigration verification system to determine the work
eligibility status of new employees physically performing services within the State of Nebraska
under this agreement. The LPA hereby agrees to contractually require any Consultants or
Subconsultants to use a federal immigration verification system to determine the work eligibility
status of new employees physically performing services within the State of Nebraska. A federal
immigration verification system means the electronic verification of the work authorization
program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996,
8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program designated
by the United States Department of Homeland Security or other federal agency authorized to
verify the work eligibility status of a newly hired employee.
The undersigned duly authorized representative of the LPA, by signing this agreement,
• hereby attests to the truth of the following certifications, and agrees as follows:
Neb.Rev.Stat. § 4-114. I certify compliance with the provisions of Section 4-114 and,
hereby certify that this Local Public Agency shall register with and use a federal immigration
verification system to determine the work eligibility status of new employees physically
performing services within the State of Nebraska. I agree to require all Subconsultants, by
contractual agreement, to require the same registration and verification process.
SECTION 5. NOTICE TO PROCEED AND COMPLETION
The State will issue the LPA a written Notice-to-Proceed (NTP) upon full execution of
this agreement and upon verification that Federal funding approval has been obtai
ned for the
services under this agreement. Any work or services performed by LPA on the project prior to
the date specified in the written Notice-to-Proceed is not eligible for reimbursement. LPA
agrees to prosecute this work promptly to completion.
State authorized changes in the scope of services, which increase or decrease work-
hours
h LPA, will provide the basis for changes to the tota
l costs of the
or services required of the9
q
services under this agreement.
The LPA shall complete all work under this agreement within 45 calendar days after the date of
final acceptance of the project construction by the LPA. Any costs incurred by LPA after the
completion deadline are not eligible for federal funding reimbursement unless the LPA has
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
6
N AO�p N a O) -1
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CO O O A 00 00° ap N O O N W V•O
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Exhibit"B" •
received an extension of time in writing from the State and the LPA has federal funding approval
for the extension of time.
SECTION 6. CONFLICT OF INTEREST
The LPA shall review the Conflict of Interest provisions of 23 CFR 1.33 and 49 CFR
18.36(b)(3) and agrees to comply with all the Conflict of Interest provisions in order for the
project to remain fully eligible for State or Federal funding. LPA should review, understand and
follow the instructions provided in the NDOR CONFLICT OF INTEREST GUIDANCE
DOCUMENT for LPA OFFICIALS, EMPLOYEES & AGENTS for LOCAL FEDERAL-AID
TRANSPORTATION PROJECTS located on the State website at the following location:
http://www.dor.state.ne.us/qov-aff/Ipa/chapter-forms/coi/coi-guidance-doc-Ipa.pdf
n consultant is used bythe LPA on this project, the consultant must also
In the event a
complete and sign the CONFLICT OF INTEREST DISCLOSURE FORM FOR CONSULTANTS
for Local Federal-aid Transportation Projects, for each project. This form is located on the State
website at the following location:
http://www.dor.state.ne.us/gov-aff/Ipa/chapter-forms/coi/coi-disclosure-doc-consultant.pdf
Consultants and sub-consultants providing services for LPA's, or submitting proposals
for services, shall have the duty to notify the LPA and the NDOR LPD PC and submit a revised
anychanges for Consultants forin circumstances,of Interest Disclosure Form o g or
discovery of any additional facts, that could result in someone employed by, or who has an
ownership, personal, or other interest with Consultant or sub-consultant having a real or
potential conflict of interest on an LPA federal-aid transportation project.
SECTION 7. REIMBURSEMENT AND INVOICING
For performance of the services described in this agreement, the LPA will be reimbursed
for direct costs and indirect costs as defined below in this section, that are allowable subject to
the terms of this agreement and to all requirements and limitations of the State policies and the
federal cost principles contained in 2 CFR 225 —Cost Principles for State, Local and Tribal
Governments and the Federal Acquisition Regulation (48 CFR 31). The total agreement
amount is $130,572.34 of which $104,457.87 is the Federal share and $26,114.47 is the LPA
share.
A. Direct costs must be incurred specifically for the services performed under this
agreement, and include:
1. Direct Salaries and Wages costs —for time devoted and identified specifically for work
under this agreement and based upon actual hours as documented by time reports that
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
7
uction by the LPA. Any costs incurred by LPA after the
completion deadline are not eligible for federal funding reimbursement unless the LPA has
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
6
N AO�p N a O) -1
A N W f0 O OI i0 A D N t° O O O W O p
_O W A -co m Co W N N O V W C"I •m •O O 0 0 O
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CO O O A 00 00° ap N O O N W V•O
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Exhibit"B" •
account for all hours compensated during the pay period and billed at actual labor rates.
Time reports must include project description, project number, pertinent work phase,
dates of service, and the individual's name and position (as required by LPA Manual
Chapter 13, paragraph. 13.4.7).
2. Labor Fringe Benefits — provided they are:
a) reasonable,
b) required either by law, labor agreements or an established policy of the LPA,
c) are equitably allocated to all activities,
d) the accounting basis (cash or accrual) is consistently followed by the LPA,
e) are eligible in accordance with 2 CFR part 225 (OMB Circular A-87), and
f) the allocation rate has been reviewed and approved by NDOR and/or FHWA for the
work under this agreement. Fringe benefit costs include:
• Paid Leaves (holiday, vacation, sick, court, military, etc.)
• Employer contributions or expenses for:
a. Social Security and Medicare
b. Employee life and life insurance
c. Unemployment insurance
d. Worker's compensation insurance •
e. Retirement/Pension plan costs
f. Other similar benefits
3. Direct Non-labor costs—subject to limitations and restrictions described below and in the
Program Agreement and provided that costs of this nature are not also included in an
indirect cost rate and are necessary to fulfill the LPA's responsibilities under this
agreement. Typical costs might include:
• Vehicle use — mileage rates established below
• Travel expenses — meals, lodging, etc. —subject to limitations set out below
• Materials or items purchased or used specifically for a project
• Rental or use of other machinery, equipment or engineering surveying
instruments, etc.
• Purchase of approved equipment or other capital expenditures necessary for the
project
• Contracted services or expense items necessary to carry out the project
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
8
Governments and the Federal Acquisition Regulation (48 CFR 31). The total agreement
amount is $130,572.34 of which $104,457.87 is the Federal share and $26,114.47 is the LPA
share.
A. Direct costs must be incurred specifically for the services performed under this
agreement, and include:
1. Direct Salaries and Wages costs —for time devoted and identified specifically for work
under this agreement and based upon actual hours as documented by time reports that
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
7
uction by the LPA. Any costs incurred by LPA after the
completion deadline are not eligible for federal funding reimbursement unless the LPA has
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
6
N AO�p N a O) -1
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•
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00000000000 00000 0000 00t0i+
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3 A a a>
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Exhibit"B" •
• Advertisements soliciting personnel, goods or services necessary to carry out the
project
Direct non-salary costs must be adequately documented by invoices or usage reports,
and in the case of payments to employees or suppliers and vendors, show evidence of
proof-of-payment.
For purposes of standardizing this agreement, the following expenses will be
reimbursed at actual costs, not to exceed the rates as shown below.
(a) The reimbursement for vehicle mileage associated with the use of
company owned vehicles shall be the prevailing standard rate as
established by the Internal Revenue Service (IRS) through its Revenue
Procedures. For vehicle mileage associated with the use of a privately
owned vehicle (POV), reimbursement is limited to the lesser of:
1) The mileage rate which the consultant reimbursed to the person
who submitted the claim for POV use, or
2) The prevailing standard rate as established by the IRS.
(b) Automobile Rentals and Air Fare will be actual reasonable cost giving the
State all discounts.
(c) The reimbursement for meal and lodging rates shall be the prevailing
standard rate as indicated in the current website address for U.S. General
Services Administration's (GSA) rates which is indicated below:
http://www.gsa.gov/portal/category/100120
(1) For the Consultant and its employees to be eligible for the meal
allowance, the following criteria must be met.
Breakfast:
(a) Employee is required to depart at or before 6:30 a.m., or
(b) Employee is on overnight travel.
Lunch:
(a) Employee must be on overnight travel. No reimbursement
for same day travel.
(b) Employee is required to leave for overnight travel at or
before 11:00 a.m., or
(c) Employee returns from overnight travel at or after
2:00 p.m.
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
9
epair Pkg 2
8
Governments and the Federal Acquisition Regulation (48 CFR 31). The total agreement
amount is $130,572.34 of which $104,457.87 is the Federal share and $26,114.47 is the LPA
share.
A. Direct costs must be incurred specifically for the services performed under this
agreement, and include:
1. Direct Salaries and Wages costs —for time devoted and identified specifically for work
under this agreement and based upon actual hours as documented by time reports that
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
7
uction by the LPA. Any costs incurred by LPA after the
completion deadline are not eligible for federal funding reimbursement unless the LPA has
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
6
N AO�p N a O) -1
A N W f0 O OI i0 A D N t° O O O W O p
_O W A -co m Co W N N O V W C"I •m •O O 0 0 O
•
N o A W O 4...0 , , W ' W(T A A O 00 g O g O D O 0 0 0 0 0 0 N
CO O O A 00 00° ap N O O N W V•O
a o o m m
00000000000 00000 0000 00t0i+
A(/0 j-'j m V V A A p Lo j-j j m V V A j- r 0 A A A A-1 v 0 K v<O A<O <° a �+ m V C)m;• 0 0 RI m
O u. .'o .'oo -fm" O° vaa Km3A�a O < cgg m m o m a. .,< fD o c A 3 -g. * H 30.°aa m -11..
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Exhibit"B" •
Dinner:
(a) Employee returns from overnight travel or work location at
or after 7:00 p.m., or
(b) Employee is on overnight travel.
Meals are not eligible for reimbursement if the employee eats
within 20 miles of the headquarters town of the employee.
The Consultant shall note the actual lodging and meal costs in a daily
diary, expense report, or on the individual's time report along with the
time of departure to the project and time of return to the headquarters
town. The total daily meal costs must not exceed the rate indicated in (c)
above. When requested by LPA or State, the Consultant will provide a
copy of the meal receipts.
B. Indirect costs are incurred for common purposes and provide a benefit to the entire
organizational entity. These costs are recovered through an indirect cost rate applied as
a percentage to direct labor. LPA's indirect costs will only be allowed if: 1) the LPA has
an indirect cost allocation rate that is supported by an Indirect Cost Allocation Plan
(ICAP) which has been developed in accordance with 2 CFR.225— Cost Principles for
State, Local and Tribal Governments [OMB Circular A-87], and 2) the indirect cost
allocation rate has been approved in advance by NDOR. (If the LPA has already in
place an ICAP which has been reviewed and approved by the LPA's cognizant Federal
agency, the ICAP will be considered for acceptance by FHWA and NDOR.)
C. The LPA shall submit invoices to the State no more than once per month.
The invoices must present actual direct and indirect costs, as described above, billed for
that period. The invoices must identify each employee by name and classification, the
hours worked, and each individual's actual labor cost. Direct non-labor expenses must
be itemized and provide a complete description of each item billed.
Each monthly invoice must be substantiated by a progress report which is to
include/address,'as a minimum:
1. A description of the work completed for that period
2. A description of the work anticipated for the next pay period
3. Information needed from State
4. Percent of work completed to date
•
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
10
agreement, and include:
1. Direct Salaries and Wages costs —for time devoted and identified specifically for work
under this agreement and based upon actual hours as documented by time reports that
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
7
uction by the LPA. Any costs incurred by LPA after the
completion deadline are not eligible for federal funding reimbursement unless the LPA has
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
6
N AO�p N a O) -1
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Exhibit"B" •
•
5. A completed "Cost Breakdown Form" which is located on the State's
webpage at www.transportation.nebraska.gov/rfp.
If the LPA does not submit a monthly invoice, it shall submit its progress report monthly.
D. The State will make every effort to pay the LPA within 30 days of receipt of the LPA's
invoices. Payments are dependent upon whether the monthly progress reports provide
adequate substantiation for the work and whether the State determines that the work
submitted is satisfactory. Upon determination that the work was adequately
substantiated and satisfactory, reimbursement will be made in the amount of 80 percent
of the billed eligible actual costs. When an audit is performed by the State at the
completion of the work, the actual allowable overhead rate for the year the project labor
was incurred will be applied to the direct labor costs for that year. If a particular year's
actual overhead has not yet been computed or approved by the State, the most recent
year's accepted rate will be applied. The audit may result in additional funds due the
LPA or a cost due from the LPA to the State. The LPA agrees to reimburse the State
within 30 days for any overpayments discovered by the LPA or the State or its
authorized representative.
The acceptance by the LPA of the final payment will constitute and operate as a release
to the State for all claims and liability to the LPA, its representatives, and assigns, for
any and all things done, furnished, or relating to the services rendered by or in
connection with this agreement or any part thereof.
E. The LPA shall maintain, all books, documents, papers, accounting records, and other
evidence pertaining to costs incurred and shall make such material available for
examination at its office at all reasonable times during the agreement period and for
three years from the date of final cost settlement by FHWA under this agreement. Such
materials must be available for inspection by the State, FHWA, or any authorized
representative of the federal government, and when requested, the LPA shall furnish
copies.
SECTION 6. GENERAL REQUIREMENTS:
A. The LPA shall advise the State when it appears any Disadvantaged Business Enterprise
(DBE) working on the project is in need of assistance.
B. The LPA shall make every effort to assist the Contractor or any Subcontractor in
interpreting Project Plans, Special Provisions, Standard Specifications, other
Construction Contract Documents, or the Manuals.
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
11
ction by the LPA. Any costs incurred by LPA after the
completion deadline are not eligible for federal funding reimbursement unless the LPA has
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
6
N AO�p N a O) -1
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Exhibit"B" •
C. The LPA will be present at the project site or available at LPA's Offices beginning on the
date specified in the LPA's notice to proceed to the contractor, unless project work has
not begun at the site; or, with at least 24 hours notice, at any prior date (1) when contract
work begins or when materials are delivered to the project that need to be tested,
sampled or inspected to verify conformance to the requirements of the Construction
Contract Documents.
D. The LPA will review and approve the performance of all construction work on the project,
with the right, but not the duty for the State and FHWA to review for compliance or
funding eligibility.
E. All reports of field tests performed by the LPA will be submitted weekly to the State
Representative (two copies). LPA will take appropriate action to reject or remedy the
work or materials that do not conform with the contract documents.
F. The LPA shall comply with all Federal, State and local laws, rules or regulations, policies
or procedures, and ordinances applicable to the work contemplated in this agreement.
G. Project time delays attributed solely to the Contractor, will constitute a basis for a
request for an equivalent extension of time for the LPA. The parties understand that
federal reimbursement of extra compensation must be approved in advance as
described in the Fees and Payments Section of this agreement.
H. The sampling and testing type, method and frequency must be completed by LPA
according to the current State of Nebraska Manuals, including the Materials Sampling
Guide and the State Standard Methods of Tests (www.dor.state.ne.us), and the
Construction Contract Documents. For sampling or testing issues or situations that are
not covered in the Construction Contract Documents or the Manuals, LPA shall decide
what testing type, method or frequency should be applied for this project. Any test
methods or procedures that are proposed to be used and are not covered by NDOR
procedures must receive prior concurrence for use from NDOR and FHWA.
SECTION 7. OWNERSHIP OF DOCUMENTS:
The diaries, reports, field books, shop drawings, surveys, plans, specifications, maps,
computations, charts, and electronic project data and all other project documents prepared or
obtained are the property of the LPA. At the conclusion of the project, the LPA shall include
these documents in the LPA's federal-aid project file. Further, LPAs time sheets and payroll
documents shall be kept in LPAs files for at least three years after the project acceptance by
FHWA.
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
12
completion deadline are not eligible for federal funding reimbursement unless the LPA has
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
6
N AO�p N a O) -1
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Exhibit"B" •
SECTION 8. PROFESSIONAL PERFORMANCE
The LPA understands that it is solely responsible for the quality of the professional
services it is providing for this project. LPA believes that LPA employees have the necessary
professional training, experience and ability to properly complete the work under this
agreement. Any examination by the State, or FHWA, or any acceptance or use of, or -
acquiescence in the LPA's work product, will not be considered to be a full and comprehensive
examination and will not be considered approval of the LPA's work product which would relieve
the LPA from liability or expense that would be connected with the LPA's sole responsibility for
the propriety and integrity of the professional work to be accomplished by the LPA pursuant to
this Agreement.
The LPA further understands that acceptance or approval of any of the work of the LPA
by the State or of payment, partial or final, will not constitute a waiver of any rights of the State,
or in any way relieve the LPA from any liability or expenses due to error, omission, or
negligence of the LPA in its work. That further, if due to error, omission, or negligence of the
LPA, the work product of the LPA is found to be in error or there are omissions therein revealed
during or after the construction of the project and revision, reconsideration or reworking of the
LPA's work product is necessary, the LPA shall make such revisions without expense to the
State. The LPA shall respond to the notice of any errors, omissions or negligence within 24
hours and give immediate attention to necessary corrections. If the LPA discovers errors in its
work, it shall notify the State of the errors within 24 hours. Failure of the LPA to notify the State
will constitute a breach of this Agreement. The LPA's legal liability for any or all damages
incurred by the State or by others caused by error, omission, or negligent acts of the LPA will be
borne by the LPA without liability or expense to the State and will not be considered eligible for
reimbursement with federal funds.
SECTION 9. SUSPEND, ABANDON OR TERMINATE
The FHWA, or the State on its behalf has the absolute right to suspend or abandon the
project or to change the general scope of work at any time and such action on its part will in no
event be deemed a breach of this Agreement. The State can suspend or terminate this
agreement at any time. The State will give the LPA seven days written notice of such
suspension or termination.
If the State abandons or subtracts from the work, or suspends or terminates the
agreement as presently outlined, the LPA will be reimbursed in accordance with the provisions
of 48 CFR 31, provided however, that in case of suspension, abandonment, or termination for
breach of this agreement or for improper work, the State can suspend reimbursements, pending
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
13
6
N AO�p N a O) -1
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Exhibit"B" •
l
the LPA's compliance with the provisions of this agreement. In determining the percentage of
work completed, the State will consider the work performed by the LPA prior to abandonment,
suspension or termination to the total amount of work contemplated by this agreement.
SECTION 10. GENERAL COMPLIANCE WITH LAWS
The LPA hereby agrees to comply with all federal, state, and local laws and ordinances
applicable to the work.
SECTION 11. DISPUTES
Any dispute concerning a question of fact in connection with the work not disposed of by
this agreement will be referred for determination to the State or a duly authorized
representative, whose decision in the matter will be final and conclusive on the parties to this
agreement.
SECTION 12. HOLD HARMLESS PROVISION
The LPA agrees to save harmless the State from all claims and liability due to activities of
the LPA or those of the LPA's agents or employees in the performance of work under this
agreement.
SECTION 13. PROFESSIONAL REGISTRATION
When applicable, the LPA shall affix the seal of a registered professional engineer or
architect licensed to practice in the State of Nebraska, on all documents, plans, and
specifications prepared under this agreement as required by the Nebraska Engineers and
Architects Regulations Act, Neb.Rev.Stat. 81-3401 et.seq.
SECTION 14. SUCCESSORS AND ASSIGNS
This agreement is binding on successors and assigns of either party.
SECTION 15. SUBLETTING, ASSIGNMENT, OR TRANSFER
The Subconsultant/Subcontractor will provide inspection and materials sampling and
testing.
Any other subletting, assignment, or transfer of any professional services to be performed
by the LPA is hereby prohibited unless prior written consent of the LPA is obtained.
The LPA shall enter into an agreement with its Subconsultants/Subcontractors for work
covered under this agreement. All Subconsultant/Subcontractor agreements for work covered
under this agreement, in excess of$10,000, must contain similar provisions to those in this
agreement. No right-of-action against the LPA will accrue to any Subconsultant/Subcontractor
by reason of this agreement.
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
14
Agreement. The State can suspend or terminate this
agreement at any time. The State will give the LPA seven days written notice of such
suspension or termination.
If the State abandons or subtracts from the work, or suspends or terminates the
agreement as presently outlined, the LPA will be reimbursed in accordance with the provisions
of 48 CFR 31, provided however, that in case of suspension, abandonment, or termination for
breach of this agreement or for improper work, the State can suspend reimbursements, pending
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
13
6
N AO�p N a O) -1
A N W f0 O OI i0 A D N t° O O O W O p
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Exhibit"B" •
SECTION16. ALL ENCOMPASSED
This instrument embodies the whole agreement of the parties. There are no promises,
terms, conditions, or obligations other than contained herein, and this agreement supersedes all
previous communications, representations, or other agreements or contracts, either oral or
written hereto.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
by their proper officials thereunto duly authorized as of the dates below indicated.
After being duly sworn on oath, I do hereby acknowledge the foregoing certification and
state that I am authorized to sign this agreement for the firm.
EXECUTED by the Local Public Agency this /sr day of f i^G!(,f , 201/2.. •
CITY OF OMAHA
Jim Suttle
ATTEST:
ayo
Buster Brown, City Clerk:
STATE OF NEBRASKA)
)ss.
DOUGLAS COUNTY )
Subscribed and sworn to before me this /-- day of-61/1-4-1"4-(1-, 201Z.
GENERAL NOTARY-State of Nebraska
CYNTHIA FORD THINNES ^ 9 J./
My Comm.Exp.August 16,2015 Q UX
Notary Public
EXECUTED by the State this i�'`� day of , /Lich' , 20112.--
STATE OF NEBRASKA
DEPARTMENT OF ROADS
JtrrrWft$ se4 ,-.P.E.
Local Projects ngineer
APP OVED AS TO FORM:
DEPUTY(.
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
15 B01135
SSIGNMENT, OR TRANSFER
The Subconsultant/Subcontractor will provide inspection and materials sampling and
testing.
Any other subletting, assignment, or transfer of any professional services to be performed
by the LPA is hereby prohibited unless prior written consent of the LPA is obtained.
The LPA shall enter into an agreement with its Subconsultants/Subcontractors for work
covered under this agreement. All Subconsultant/Subcontractor agreements for work covered
under this agreement, in excess of$10,000, must contain similar provisions to those in this
agreement. No right-of-action against the LPA will accrue to any Subconsultant/Subcontractor
by reason of this agreement.
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
14
Agreement. The State can suspend or terminate this
agreement at any time. The State will give the LPA seven days written notice of such
suspension or termination.
If the State abandons or subtracts from the work, or suspends or terminates the
agreement as presently outlined, the LPA will be reimbursed in accordance with the provisions
of 48 CFR 31, provided however, that in case of suspension, abandonment, or termination for
breach of this agreement or for improper work, the State can suspend reimbursements, pending
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
13
6
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Exhibit"B" •
• I
CONSTRUCTION ENGINEERING SERVICES
City of Omaha Project OPW 52100
CITYWIDE CONCRETE PANEL REPAIR
PROJECT NO. MAPA 5026 (14) CN 22499
SCOPE OF SERVICES
1. INTRODUCTION
The following Scope of Services and cost estimate is for City of Omaha(City)personnel to
provide Construction Management and Construction Inspection for the above-mentioned project.
Furthermore,this scope and cost estimate is for those management and inspection tasks related to
the removal and replacement of existing concrete panels, sub grade preparation,forming,utility
adjustments,traffic control and sidewalk and driveway removal and replacement. The following
tasks are included but not limited to;preconstruction conference,contract administration,
coordination with the general contractor, construction inspection,as-built plans and final
• documents,
2. PROJECT DESCRIPTION
This project consists of removing and replacing concrete panels on nine(9)street segments. :
60th street from Dorcas Street to Center Street,(SB) 60th Street from Fay Blvd.to"R"Street, 50th
Street from Leavenworth to Farnam Street, 52"'Street from Sorenson Pkwy to Kansas Avenue.,
52"d Street from Boyd Street to Fowler Avenue, (SB) 30th Street from Fowler Street to Fort
Street, West Maple Rd. from 132"d Street to 120th Street, "Q" Street from Millard Avenue to
120th Street,and Dodge Street from 78th Street to Cass Street. The construction shall include,but
is not limited to,the removal and replacement of existing concrete pavement panels,adjustment
of Utility Manholes,Traffic Control,and driveway and sidewalk removal and replacement.
The contract has 88 calendar days assigned.
3. PRE-CONSTRUCTION PHASE
The following pre-construction phase tasks will include but is not limited to:
A. Request a state representative for the project.
B. Place message boards and handout information leaflets to notify the general
public and abutting residents and businesses of the upcoming project.
C. The City of Omaha shall arrange the pre-construction meeting with the contractor,
all sub contractors,city traffic maintenance,barricade company and all utility
companies.
D. Submit all necessary documents as required by the NDOR and FHWA before
construction begins.
E. Review and approve the construction schedule.
Exhibit "A"
suspension or termination.
If the State abandons or subtracts from the work, or suspends or terminates the
agreement as presently outlined, the LPA will be reimbursed in accordance with the provisions
of 48 CFR 31, provided however, that in case of suspension, abandonment, or termination for
breach of this agreement or for improper work, the State can suspend reimbursements, pending
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
13
6
N AO�p N a O) -1
A N W f0 O OI i0 A D N t° O O O W O p
_O W A -co m Co W N N O V W C"I •m •O O 0 0 O
•
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CO O O A 00 00° ap N O O N W V•O
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Exhibit"B" •
4. CONSTRUCTION PHASE
The following construction phase tasks will include but is not limited to:
A. Appoint a qualified public employee to be the responsible in charge(RC)of the
project.
B. The City shall establish a procedure for managing,tracking, and storing
all relevant documents between the contractor, City,NDOR, and FHWA.
C. Mobilize a construction inspector on site during the construction activities. .
D. Maintain project field diaries, quantity tickets,files and records.
E. Prepare a weekly report of working days/Calendar days charged.
F. Construction Inspection to monitor the contractors activities for compliance with
the plans and specifications.
G. Review work zone traffic control devices each day.
H. Provide inspection for compliance with NEPA documents.
I. Monitor and require compliance by the contractor with wage, EEO,and DBE
contract requirements.
J. Prepare as-built plans. .
K. Coordinate with the contractor on a daily basis.
L. Prepare and submit change orders and force account work.
5. CONSTRUCTION CLOSEOUT
The following construction phase tasks will include but is not limited to:
A. Conduct a final project walkthrough/inspection.
B. Prepare and provide to the contractor a punch list of repair items that need to be
addressed before project acceptance.
C. Verify all project work has been completed, inspected and approved.
D. Submit all necessary documentation for project closeout to NDOR.
In order to estimate the fee associated with these services, certain assumptions have been made
to help define work tasks, level of effort,and other project activities. Major assumptions are as
follows:
A. It is anticipated the contractor will begin construction on or about October 3,2011.
B. . It is anticipated the construction of all work shall be performed with in the
contract time of 107 calendar days.
C: It is anticipated the contractor will work 10 hours per day 5 days per week.
D. It is anticipated full time inspection services shall be required for the duration of
the project.
E. The Contractor's schedule and construction operations typically dictate the
number construction inspectors required.
Exhibit "A"
Exhibit "A"
suspension or termination.
If the State abandons or subtracts from the work, or suspends or terminates the
agreement as presently outlined, the LPA will be reimbursed in accordance with the provisions
of 48 CFR 31, provided however, that in case of suspension, abandonment, or termination for
breach of this agreement or for improper work, the State can suspend reimbursements, pending
Project No. MAPA-5026(14)
Control No. 22499
Omaha Major St Concrete Panel Repair Pkg 2
13
6
N AO�p N a O) -1
A N W f0 O OI i0 A D N t° O O O W O p
_O W A -co m Co W N N O V W C"I •m •O O 0 0 O
•
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CO O O A 00 00° ap N O O N W V•O
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Exhibit"B" •
•
•
ICE/SOS CITY OF OMAHA
PROJECT NAME-City of Omaha Concrete Panel Repair Package 2
City of Omaha Project OPW 52100
NDOR Project No.MAPA-5026(14) CN 22499
MANHOUR AND FEE ESTIMATE
CONSTRUCTION ENGINEERING/INSPECTION
CITY OF OMAHA CLASSIFICATION CMS C.I. CMS EA III C.I. EA I
Survey Instrument
Task Task Description PM Insp 1 RC Crew Person Rod Person Total
Chief
CITY OF OMAHA
1 Project Management 342 • _ 342
2 Meetings 18 18 14 51
3 Traffic Control Plan 4 4 8
4 Construction Survey/Staking 0
5 Shop Drawing Review(Coordination w/Designer) 9 4 13
6 Construction Consultation(Coordination w/Designer) 26 20 i 46
• 7 Girder Shim Calculations(Coordination w/Designer) _ 0
' 8 Construction Inspection _ 856 + 856
• 9 Perform Material Sampling and Testing 0
10 Record Drawings 9 . 9
11 Project Closeout 15 40 8 63
12 Final Inspection 10 10 { 20
Subtotal for PM 1407
Travel time 29 57 86
•
i
1
Totals 453 990 50 0 0 0 0 0 1493
Time minus travel 424 933 50 0 0 0 0 0
Hours/day on site= 10.00. Totgl hours per day(including travel)=10
DIRECT LABOR COST SUMMARY Based on a 8 hour day 125.0%
Range(per hour)
Category Hourly Rate Hours Rate Amount
PM Dave Noonan -CMS $ 41.72 453 $ 18,881.75
Imp-1 Steve Shanahan-CI $ 33.01 990 $ 32,685.80
RC Troy Staroscik-CMS $ 48.66 50 $ 2,433.00
Survey Crew Chief $ 33.08 0 $ -
Instrument Person $ 31.81 0 _ $ -
Rod Person $ 12.84 0 $ -
$ -
$
TOTAL DIRECT LABOR 1492.76 $ 54,000.55
mid
OVERHEAD Ranges from 135%to 185% MOM $ -
TOTAL LABOR AND OVERHEAD $ 54,000.55
•
DIRECT PROJECT EXPENSES Cost
Mileage: mi. $0.50/mi. $1,935.00
Mileage:Survey Vehicle . mi. $0.53/mi. $0.00
Construction Staking Materials each $0.10/each $0.00
Photocopies j. . copies $0.10/copy $10.00
Equipment Rental days $50.00/day $0.00
Lodging&Meals days $116.00/day $0.00
Printing:24 x 36 Sheets(Mylars) - copies $3.00/copy $30.00
TOTAL DIRECT PROJECT EXPENSES $1,975.00
•
SUBCONSULTANTS Cost
TOTAL LABOR AND OVERHEAD mid $54,000.55
FIXED FEE _ ,i`;,:- Range 10%-15% $0.00
DIRECT PROJECT EXPENSES $1,975.00
SUBCONSULTANTS $0.00
TOTAL FEE $55,975.55
Construction Cost $1,300,485.00
4.30%
•
• Exhibit"A"
O O A 00 00° ap N O O N W V•O
a o o m m
00000000000 00000 0000 00t0i+
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Imp A W N- 3 V-i . T A W N , E 3 3 N» N -N lD W W £N 3 N O n , n Q A . 4< N < — p » p a 9 g 3 O D D
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Exhibit"B" •
Alfred Benesch&Company
benesch 14748 W.Center Road,Suite 200
engineers •scientists • planners Omaha,NE 681 44-2 02 9
www.benesch.com
P 402-333-5792
F 402-333-2248
PROFESSIONAL CONSTRUCTION ENGINEERING
SCOPE OF SERVICES
Concrete Panel Repair—Package#2, Omaha
MAPA 5026(14)CN 22499
Benesch proposes to provide the following scope of services for the project. These services are provided in
accordance with our executed Master Agreement for On-call CE Services and the associated Task Order for this
project.
Assumptions
This scope of services and the associated professional fee are based upon the following assumptions:
• There will be approximately 89 total calendar days required to construct the project and construction
engineering services will be provided on an as required basis coordinated by the City's designated
representative
• Benesch's designated representatives will be provided SiteManager access to the project for the
purposes of inputting and updating entries related to the materials sampled and/or tested by Benesch
• SiteManager entries for materials not inspected, sampled, or tested by Benesch will be entered by
others
• All sampling,testing or inspection of pre-cast materials is excluded from this scope of services and is
assumed will be handled by the manufacturer or NDOR
• All testing and sampling associated with traffic signal components with the exception of concrete
materials is excluded from this scope of services
• All testing and sampling associated with barricading or sign retro-reflectivity is excluded from this scope
of services
• All testing or sampling associated with seed, mulch, plantings, or other vegetation is excluded from this
scope of services
• It is anticipated that multiple crews working in multiple locations on the same day will occur over the
course of the project. Depending on the source of materials, multiple testing staff may be required to
satisfy testing requirements, both in the field and/or at the plant, when this occurs.
• The contract documents require the contractor to pour every day removals are performed. The hours
specified are based upon the estimated number of tests specified in the Testing Quantities summary.
These testing quantities are based upon the requirements established in the NDOR Materials Sampling
Guide for the number of individual concrete placements requiring testing.
• It is anticipated that the City will require the Consultant to provide part or full-time inspection services
for up to 120 hours throughout the course of the project to supplement their existing staff as needed.
These services will be performed by an experienced construction observer having 2 or more years of
observation experience. These services may be performed on any day during the course of the project
as determined by the City.
Exhibit"A"
$0.00
DIRECT PROJECT EXPENSES $1,975.00
SUBCONSULTANTS $0.00
TOTAL FEE $55,975.55
Construction Cost $1,300,485.00
4.30%
•
• Exhibit"A"
O O A 00 00° ap N O O N W V•O
a o o m m
00000000000 00000 0000 00t0i+
A(/0 j-'j m V V A A p Lo j-j j m V V A j- r 0 A A A A-1 v 0 K v<O A<O <° a �+ m V C)m;• 0 0 RI m
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Imp A W N- 3 V-i . T A W N , E 3 3 N» N -N lD W W £N 3 N O n , n Q A . 4< N < — p » p a 9 g 3 O D D
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m 3 30 3CD ° o a m �' °a a an o 0 o v� a °'m DmgJ
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Exhibit"B" •
•
benesch
engineers •scientists planners
Project Management
• The Project Manager and the Project Representative will attend the pre-construction meeting.
• The Project Manager or the Project Representative will attend any progress meetings.
• The Project Manager,or his designated charge, will coordinate and oversee all project services provided
by Benesch, including any subconsultants.
• All services will be performed in reasonable accordance with accepted NDOR procedures
Inspection and Materials Sampling and Testing
Benesch will provide, perform, or otherwise coordinate the following inspection, material sampling and testing,
and/or construction consultation services on an as requested basis. Services shall be provided for the following
project activities and associated items except as modified herein. Testing services shall be in accordance with
the NDOR Materials Sampling Guide requirements for QA field personnel.
• Concrete Pavement Items—subgrade, aggregate surface/base course,aggregate subdrains, subdrain
backfill, concrete pavement, asphalt pavement, asphalt binder, earth shoulder construction, median
construction, and sidewalk construction.
The approximate hours for each level of personnel and quantities for each test to be performed have been
estimated as a basis for defining the scope of testing services for the above items and are included under
separate attachment.
SiteManager entries will be performed by Benesch personnel for portions of the work inspected and for the
materials sampled and/or tested by Benesch. Benesch shall deliver samples or split samples to NDOR as
required for any materials sampled and/or tested by Benesch.
Benesch will provide a certified tester on site during all concrete placements unless testing will not be required
for a particular concrete placement. Plant inspections(concrete or asphalt) will consist of a plant visit during or
immediately prior to production to review the site, material storage and delivery systems, etc. and to sample
materials as required by the Materials Sampling Guide. Full time plant monitoring will not be provided during
production. No monitoring or inspection will be provided at pre-cast concrete plants or other off-site fabrication
facilities(rebar, poles, etc.).
Inspection services shall be provided to supplement City staff, will be provided on as requested basis, and shall
consist of part-time or full-time construction observation services appropriate for the tasks assigned. Inspection
staff shall provide a vehicle and any equipment required to provide requested services.
Construction consultation services shall include review of shop drawings,technical interpretation of project
plans, development of special details or plans for modifications to project plans,analysis of proposed changes,
change orders or supplemental agreements proposed by the Contractor or the City.
Other services mutually agreeable to all parties may be added upon request.
•
Exhibit"A"
$0.00
TOTAL FEE $55,975.55
Construction Cost $1,300,485.00
4.30%
•
• Exhibit"A"
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Exhibit"B" •
k e n e s c h Alfred Benesch&Company
14748 W.Center Road,Suite 200
engineers •scientists- planners Omaha,NE 68144-2029
www.benesch.com
P 402-333-5792
F 402-333-2248
PROPOSED PROJECT TEAM
PROJECT NO. MAPA-5026(14) CN 22499
Concrete Panel Repair— Package #2, Omaha
Omaha, NE
Benesch proposes to utilize the following individuals in conjunction with performing the scope
of services for the above projects. These individuals are identified in our executed Master
Agreement for On-call CE Services. Potential individuals are shown for each category and will
only be used as needed to perform the services and task required by the project.
Project Manager (PM)
• Jeffery A. Sockel, P.E.
Project Engineer (PE)
• Jeffery A. Sockel, P.E.
Project Representative(PR)
• Jess Hastings, E.I.
Inspector 1, 2, 3, & 4
• Ben Jambor (Inspector 1)
• Sean Schrader (Inspector 2) •
• Ken Morong (Inspector 3)
• Scott Kalkwarf (Inspector 4)
• Chris Hennings, E.I.
• Jason Windhorst
• Tim Watson -
• Mark Tisinger
• Jess Hastings, E.I.
• Pat Nagle
• Ray Delka
• Tracy Salisbury
Clerical
• Dianne Bruckner
• Angie Maxson
•
•
Exhibit"B"
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Exhibit•'A"
V e III
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Exhibit"B" •
•
• EXHIBIT "C"
INSURANCE REQUIREMENTS FOR
PROFESSIONAL SERVICE PROVIDERS
LPA PROJECTS
Consultant agrees to:
(1) Make a detailed review of its existing insurance coverage,
(2) Compare that coverage to the expected scope of the work under this contract,
(3) Obtain the insurance coverage that it deems necessary to fully protect
Consultant from loss associated with the work. Also, Consultant shall have at a
minimum the insurance described below:
General Liability—
Limits of at least:
$ 1,000,000 Per Occurrence
$ 2,000,000 General Aggregate
$ 2,000,000 Completed Operations Aggregate (if applicable)
$ 1,000,000 Personal/Advertising Injury
• Consultant shall be responsible for the payment of any deductibles.
• Coverage shall be provided by a standard form Commercial General Liability Policy
covering bodily injury, property damage including loss of use, and personal injury.
• General Aggregate to apply on a Per Project Basis.
• The LPA shall be named as Additional Insured on a primary and non-contributory basis
including completed operations (the completed work/product) for three (3) years after the
work/product is complete.
• Consultant agrees to waive its rights of recovery against the LPA. Waiver of Subrogation
in favor of the LPA shall be added to, or included in, the policy.
• Contractual liability coverage shall be on a broad form basis and shall not be amended
by any limiting endorsements.
• If work is being done near a railroad track, the 50' railroad right of way exclusion must be
deleted.
• In the event that this contract provides for consultant to construct, reconstruct or produce
a completed product, products and completed operations coverage in the amount
provided above shall be maintained for the duration of the work, and shall be further
maintained for a minimum period of five years after final acceptance and payment.
Project No. MAPA-5026(14) EXHIBIT "C"
Control No. 22499 • Sheet 1 of 3
Omaha Major St Concrete Panel Repair Pkg 2
N O oimbN moo
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Exhibit•'A"
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Exhibit"B" •
J
• Policy shall not contain a total or absolute pollution exclusion. Coverage shall be
provided for pollution exposures arising from products and completed operations (as per
standard CG0001 Pollution Exclusion or equivalent). (If the standard pollution exclusion
as provided by CG0001 has been amended, please refer to the following section entitled
"Pollution Coverage.")
• Pollution Coverage—
• In the event that the standard pollution exclusion as provided by CG0001 has been
amended, coverage may be substituted with a separate Pollution Liability policy or a
Professional Liability policy that includes pollution coverage in the amount of $1.0 million
per occurrence or claim and $1.0 million aggregate. If coverage is provided by a "claims
made" form, coverage will be maintained for three years after project completion. Any
applicable deductible is the responsibility of the Consultant.
Automobile Liability—
Limits of at least: $ 1,000,000 CSL Per Accident
• Coverage shall apply to all Owned, Hired, and Non-Owned Autos.
Workers' Compensation —
Limits: Statutory coverage for the State where the project is located.
Employer's Liability limits: $100,000 Each Accident
$100,000 Disease— Per Person
$500,000 Disease— Policy Limit
• Consultant agrees to waive its rights of recovery against the LPA. Waiver of
Subrogation in favor of the LPA shall be added to, or included in, the policy
Professional Liability—
Limits of at least: $ 1,000,000 Per Claim and Annual Aggregate
• Coverage shall be provided for three years after work/project completion.
Electronic Data and Valuable Papers—
Limits of at least: $100,000 Electronic Data Processing Data and Media
$25,000 Valuable Papers
Umbrella/Excess—
Limits of at least: $1,000,000 Per Occurrence and Annual Aggregate
• Policy shall provide liability coverage in excess of the specified Employers Liability,
Commercial General Liability and Auto Liability.
• The LPA, shall be an "Additional Insured".
= Consultant agrees to waive its rights of recovery against the LPA. Waiver of subrogation
Project No. MAPA-5026(14) EXHIBIT "C"
Control No. 22499 Sheet 2 of 3
Omaha Major St Concrete Panel Repair Pkg 2
N N W V
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Exhibit•'A"
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Exhibit"B" •
• in favor of the LPA shall be provided.
Additional Requirements —
• Any insurance policy shall be written by a reputable insurance company acceptable to
the LPA or with a current Best's Insurance Guide Rating of A — and Class VII or better,
and authorized to do business in Nebraska.
• Evidence of such insurance coverage in effect shall be provided to the LPA in the form
of an Accord certificate of insurance executed by a licensed representative of the
participating insurer(s).
• For so long as insurance coverage is required under this agreement, the Consultant
shall have a duty to notify the LPA and the State of Nebraska Department of Roads
(State) when the Consultant knows, or has reason to believe, that any insurance
coverage required under this agreement will lapse, or may be canceled or terminated.
The Consultant must forward any pertinent notice of cancelation or termination to the
LPA and to the State by mail (return receipt requested), hand-delivery or facsimile
transmission within 2 business days of receipt by Consultant of any such notice from an
insurance carrier. Copies of notices received by the Consultant shall be sent to the LPA,
in care of the LPA's Responsible Charge and to the State at the following address:
Nebraska Department of Roads
Construction Division — Insurance Section
1500 Highway 2, P. O. Box 94759
Lincoln, NE 68509-4759
Facsimile No. 402-479-4854
• Failure of the owner or any other party to review, approve, and/or reject a certificate of
insurance in whole or in part does not waive the requirements of this agreement.
• The Limits of Coverage's set forth in this document are suggested minimum limits of
coverage. The suggested limits of coverage shall not be construed to be a limitation of
the liability on the part of the consultant or any of its subconsultants/tier subconsultants.
The carrying of insurance described shall in no way be interpreted as relieving the
consultant, subconsultant, or tier subconsultant of any responsibility of liability under the
contract.
• If there is a discrepancy of coverage between this document and any other insurance
specification for this project, the greater limit or coverage requirement shall prevail.
Project No. MAPA-5026(14) EXHIBIT "C"
Control No. 22499 Sheet 3 of 3
Omaha Major St Concrete Panel Repair Pkg 2
A
2 N t 0 0 0 O m m o 0 ,Z/, _
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p m W O O m J.T O 00 C O
.D 0 0 Om0 O O m m O O.T O O
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
n N W >>>>m m 3 A n L m S>S S m 3 vA ,Jn o O m N N,S N 0 3 m N 0.N.m<, 0 o m w -`c' 3 a, c< o 0 O o m 3
3� m a w N 9 3 3 3 .��o A a 9 n,4 -3_g �- m J £ £ ,3,g-M R“-. a m Q F 'gy m < _ p go c o�mp.
m 3 3 1_I 3 3 m m m w O n 3 E 3 E '" J.� m m m O d d '� J A a£g ., ' m 3 " m 3
= m m m m 2 2 2 2 m ,,2 H vm, 2 a ,Dn a •,.O =,- ud, d d m H O . V,in in o 0 0 a, .n w o 3 '.£ . d w m
C f f O O £ F � i m ^, , J C y r O N � � �d
Ill N =d C m 0.2 N N J•J m m
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3 m V, v-mi. 3 p p m -m d 00 c c r'0
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m o J m.p m m d'p m a c 2 d Jd d a d,2 S 11
? m _
c ? : P; a' m S S o m y =n, m c d '• v
o m te,3 o a m m a a m _ _ o o m 0 N = a
m £ d g m J 3
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m» 3 ... S 7 i- J m N N 3 <OJ• ,O N N
m N 3 ,.o m m d 3
g m 2. m °' Q d °' 22 'n m v
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m O Q 0 m d a c a O u+
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Exhibit•'A"
V e III
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Exhibit"B" •
1 1 1
f 1 •
Consultant Work Order
(Local Projects)
Project No.: Control No.:
Consultant:(Name and Representative) Agreement No.: Work Order No.:
LPA:(Name and Representative) Constr.Change Order No.:(If applicable)
All parties agree the following described work needs to be performed by the consultant as part of the referenced
project. All parties concur and hereby give notice to proceed based on the following: justification to modify
contract, scope of services, deliverables, schedule, and estimated total fee. All other terms of existing agreements
between the parties are still in effect. It is understood by all parties that the work described herein will become part
of a future supplement to the agreement indicated above.
Justification to modify agreement:(Include scope of services,deliverables,and schedule)
Work Title Summary of Fee
A. Total Direct Labor Cost
B. Overhead (Factor*x A) _
C. A+ B =
D. Profit/Fee(Factor**x C) _
*Overhead Factor: % E. Direct Non-Labor Cost =
**Profit/Fee Factor: % F. Subconsultant Services =
Total Fee Notes: TOTAL FEE: C+D+ E+ F =
❑ ESTIMATED TOTAL FEE:
❑ FINAL TOTAL FEE:
Work Order Authorization — May be granted by email and attached to this document.
Consultant:
Name Signature Date
LPA:
Name Signature Date
LPD PC (for Preliminary Engineering)and State Rep. (for Construction Engineering): Notice to Proceed
will be granted by
email by LPD PC.
Name Signature Date
FHWA: Notice to Proceed Date:
Name Signature Date
Distribution: Consultant, LPA—RC, State Rep., FHWA, LPD PC, NDOR Agreements Engineer, Highway Funds Manager
DR Form 250,October 2010
Exhibit "D"
ving the
consultant, subconsultant, or tier subconsultant of any responsibility of liability under the
contract.
• If there is a discrepancy of coverage between this document and any other insurance
specification for this project, the greater limit or coverage requirement shall prevail.
Project No. MAPA-5026(14) EXHIBIT "C"
Control No. 22499 Sheet 3 of 3
Omaha Major St Concrete Panel Repair Pkg 2
A
2 N t 0 0 0 O m m o 0 ,Z/, _
J3 m m m .Op
0 O O O
•
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p m W O O m J.T O 00 C O
.D 0 0 Om0 O O m m O O.T O O
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
n N W >>>>m m 3 A n L m S>S S m 3 vA ,Jn o O m N N,S N 0 3 m N 0.N.m<, 0 o m w -`c' 3 a, c< o 0 O o m 3
3� m a w N 9 3 3 3 .��o A a 9 n,4 -3_g �- m J £ £ ,3,g-M R“-. a m Q F 'gy m < _ p go c o�mp.
m 3 3 1_I 3 3 m m m w O n 3 E 3 E '" J.� m m m O d d '� J A a£g ., ' m 3 " m 3
= m m m m 2 2 2 2 m ,,2 H vm, 2 a ,Dn a •,.O =,- ud, d d m H O . V,in in o 0 0 a, .n w o 3 '.£ . d w m
C f f O O £ F � i m ^, , J C y r O N � � �d
Ill N =d C m 0.2 N N J•J m m
'� N S C C C p H 3 S < j ,mi, 7 y i g O.6 U'O N (� N d 7 g N w d O �1 m0 '>
3 m V, v-mi. 3 p p m -m d 00 c c r'0
3 w'.° m H m = m ?_n n F m '" o m v 2 <-.o 1 N 3 E f w m
m o J m.p m m d'p m a c 2 d Jd d a d,2 S 11
? m _
c ? : P; a' m S S o m y =n, m c d '• v
o m te,3 o a m m a a m _ _ o o m 0 N = a
m £ d g m J 3
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m» 3 ... S 7 i- J m N N 3 <OJ• ,O N N
m N 3 ,.o m m d 3
g m 2. m °' Q d °' 22 'n m v
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m O Q 0 m d a c a O u+
d O 2f
N p m m Ogg-s^'.m£_ d 3 _S I v
0 0 O m -v' ' £ - 0.14 m
A ,n iD
£m a m za ,v -.m
9 m £ O= a. N N
m m Y A 5 s d -. d n
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Exhibit•'A"
V e III
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Exhibit"B" •
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
s
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City Council approved an Agreement with the State'of Nebraska
Departnient of Roads (NDOR) by Council Resolution No. 573 on May 10, 2011 for Federal
funding for Omaha Concrete Repair, Pkg. 2, at various locations in the City of Omaha, project
identified as OPW 52100; and,
WHEREAS, in the above agreement the City of Omaha has pledged sufficient
funds to finance its share of the cost of construction of this project identified as Federal Aid
Project MAPA-5026(14), State Control No. 22499, and that the City of Omaha would pay costs
as set forth in the agreement; and,
WHEREAS, NDOR agrees to the City providing professional project
management and construction engineering services for this street improvement project according
to the attached Construction Engineering Services Agreement, which by this reference is made
part hereof, for the sum not to exceed $130,572.34, 80% of which will be paid from federal
funds and the City's local share, being $26,114.47, will be paid from the 2006 Transportation
Bond Fund 13182, 2010 Issue Transportation Bond Organization 117115.
NOW, THEREFORE, BE IT RESOLVED BY.THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the Construction Engineering Services
Agreement between the City of Omaha and Nebraska Department of Roads (NDOR) for project
management and construction engineering on Project MAPA-5026(14), State Control No. 22499,
and OPW 52100, being Omaha Concrete Repair, Pkg. 2, at various locations in the City of
Omaha, for a cost to the City of $26,114.47 which will be paid from the 2006 Transportation
Bond Fund 13182, 2010 Issue Transportation Bond Organization 117115, is hereby approved.
BE IT FURTER RESOLVED:
THAT, the City Council hereby authorizes the Mayor and City Clerk to sign the
attached Agreement on behalf of the City of Omaha.
1347htp
APPROVED AS TO FORM:
/½a
TY ATTORNEY DATE
By?- . ... .... .. .... i
r ncilmember
Adopted JP, . ..3..1...2012 l—6'
y Clerk //��4..
04. •
Approved
Mayor
prevail.
Project No. MAPA-5026(14) EXHIBIT "C"
Control No. 22499 Sheet 3 of 3
Omaha Major St Concrete Panel Repair Pkg 2
A
2 N t 0 0 0 O m m o 0 ,Z/, _
J3 m m m .Op
0 O O O
•
_ O O g-2
m W m m m m m o o m
0 o.nmpal-,.i,w A
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PI,' O O -8 2
O O £<
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m (A ...el....
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.p - o N A O 83.O N N 3 O g O O O o g•0 0 0 0 O
T O m N A .0,0 A A i •m• m• N.l,O p O O O O O O O O it
p m W O O m J.T O 00 C O
.D 0 0 Om0 O O m m O O.T O O
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
n N W >>>>m m 3 A n L m S>S S m 3 vA ,Jn o O m N N,S N 0 3 m N 0.N.m<, 0 o m w -`c' 3 a, c< o 0 O o m 3
3� m a w N 9 3 3 3 .��o A a 9 n,4 -3_g �- m J £ £ ,3,g-M R“-. a m Q F 'gy m < _ p go c o�mp.
m 3 3 1_I 3 3 m m m w O n 3 E 3 E '" J.� m m m O d d '� J A a£g ., ' m 3 " m 3
= m m m m 2 2 2 2 m ,,2 H vm, 2 a ,Dn a •,.O =,- ud, d d m H O . V,in in o 0 0 a, .n w o 3 '.£ . d w m
C f f O O £ F � i m ^, , J C y r O N � � �d
Ill N =d C m 0.2 N N J•J m m
'� N S C C C p H 3 S < j ,mi, 7 y i g O.6 U'O N (� N d 7 g N w d O �1 m0 '>
3 m V, v-mi. 3 p p m -m d 00 c c r'0
3 w'.° m H m = m ?_n n F m '" o m v 2 <-.o 1 N 3 E f w m
m o J m.p m m d'p m a c 2 d Jd d a d,2 S 11
? m _
c ? : P; a' m S S o m y =n, m c d '• v
o m te,3 o a m m a a m _ _ o o m 0 N = a
m £ d g m J 3
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m» 3 ... S 7 i- J m N N 3 <OJ• ,O N N
m N 3 ,.o m m d 3
g m 2. m °' Q d °' 22 'n m v
0R, z n m m o d 3 z ? , w
m O Q 0 m d a c a O u+
d O 2f
N p m m Ogg-s^'.m£_ d 3 _S I v
0 0 O m -v' ' £ - 0.14 m
A ,n iD
£m a m za ,v -.m
9 m £ O= a. N N
m m Y A 5 s d -. d n
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Exhibit•'A"
V e III
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Exhibit"B" •
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8. Compliance with all applicable development regulations.
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