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RES 2012-1105 - Amendment to agmt with Kirkham, Michael, & Associates Inc for MIssouri Ave/Spring Lake Park sewer separation, OPW 51997 , i , t:d �pN►AHA,NFd fk �`4� ' , , RECEIVED Public Works Department "'`,,;)= ► Omaha/.Douglas Civic Center Ti® �� August 21 2012 Q � 1819 Farnam Street,Suite 601 90:: y am .-, Omaha,Nebraska 68183-UGUl 9Ao�4T �'A.ry a ' ,�s (402)444-5220 ea FESR t�,q, a t wt ' Fax(402)444-5248 0 fi liA, C C,. 6}b a . 4". City of Omaha Robert G.Stubbe,P.E. Jim Suttle,Mayor Public Works Director Honorable President and Members of the City Council, Transmitted herewith is a Resolution approving Amendment No. 1 to an Engineering Services Agreement with Kirkham, Michael, & Associates, Inc. for professional design engineering services on the Missouri Avenue/Spring Lake Park Sewer Separation Project Phase I, known as Project OPW 51997. The original Engineering Services Agreement with Kirkham, Michael, & Associates, Inc. was approved by Council Resolution No. 78 on January 25, 2011. The attached Amendment No. 1 .to the Agreement authorizes Kirkham, Michael, & Associates, Inc. to provide final design and bid phase services. The exact scope of services is included in Exhibit B of the attached Amendment. Approval of this Agreement will serve as authorization of Kirkham, Michael, & Associates, Inc. to proceed with the work. Kirkham, Michael, & Associates, Inc. has agreed to perform the services detailed in Exhibit C of the attached Amendment for a fee not to exceed $1,213,743.00, which is payable from the Sewer Revenue Improvement Fund 21124, CSO Implementation Organization 116918; Sewer Revenue Bonds will be issued to finance this project. Kirkham, Michael, & Associates, Inc. has filed the required Annual Contract Compliance Report, Form CC-1, in the Human Rights and Relations Department. The Public Works Department requests your consideration and approval of the attached Resolution and Amendment to the Engineering Agreement. Respectfully submitted, Referred to City Council for Consideration: 4.7 -Z-iL 1, 13 , /2 Rob rt G. Stubbe, P.E. Date Mayor's ffi Date Public Works Director Approved as to Funding: Approved: E//3flZ ,-D Pam Spaccarotella Date H an Rights and Relations Date Finance Director Department 1525htp t by the State. Such materials must be Project No. MAPA-5127(2) EXHIBIT "D" Control No. 22376A Sheet 6 of 7 Blondo St, 156th St— Eldorado, Phase 1 Template revised 3-30-12 o St, 156th St- Eldorado, Phase 1 Template revised 3-30-12 156th St— Eldorado, Phase 1 Template revised 3-30-12 a'card St Q A co A yL 7s� 0. y� r Z St `rw a Z r �t Ci ,Ar a9 a .� 3 rr H CT"' PA tiv Burt o«o gg S °`l', 04' °' 4' to e 5 St •�Pie Dr wa Goa, !n 3<a " " en 0 N d IA T 6 4'a t' ` Webs '." 4 ib teia St Z ,Z ^.4," Q M D t'aiiforhia .rt St 146Ak9 a P� Ci4#� FNB .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . • AMENDMENT NO. 1 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR OPW 51997—SI 117; MISSOURI AVENUE/SPRING LAKE PARK SEWER SEPARATION PROJECT,PHASE I The Professional Services Agreement between the City of Omaha, Nebraska (OWNER) and Kirkham, Michael, & Associates, Inc., a Nebraska Corporation (ENGINEER) dated January 25th, 2011 for professional services to provide study phase services is hereby amended as follows: ENGINEER is obligated to comply with the Utilization of Small and Emerging Small Businesses as provided in Exhibit A. Paragraph K of Section X. GENERAL CONDITIONS of the Professional Services Agreement is hereby replaced with the following: K. Equal Employment Opportunity Clause. Annexed and made a part hereof by reference are the equal employment provisions of this contract. All reference to "Contractor" shall mean "ENGINEER". Refusal by the ENGINEER to comply with any portion of this program as therein stated and described will subject the offending party to any or all of the following penalties: (1) Withholding of all future payments under the involved contracts to the ENGINEER in violation until it is determined that the ENGINEER is in compliance with the provisions of the contract; (2) Refusal of all future bids for any contracts with the ENGINEER or any of its departments or divisions until such time as the ENGINEER demonstrates that they have established and shall carry out the policies of the program as herein outlined. Contract Compliance Ordinance No. 35344, Section 10-192 Equal Employment Opportunity Clause During the performance of this contract, the Contractor agrees as follows: 1) The Contractor shall not discriminate against any employee applicant for employment because of race, religion, color, sex, age, sexual orientation, gender identity, national origin, or disability as defined by the Americans With Disabilities Act of 1990 and Omaha Municipal Code 10-192 and 13- 89. The Contractor shall ensure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, sex, age, sexual orientation, gender identity, disability or national origin. The Contractor shall take all actions necessary to comply with the Americans With Disabilities Act of 1990 and Omaha Municipal Code including, but not limited to, reasonable accommodation. As used herein, the word "treated" shall mean and include, without limitation, the 1 ate revised 3-30-12 156th St— Eldorado, Phase 1 Template revised 3-30-12 a'card St Q A co A yL 7s� 0. y� r Z St `rw a Z r �t Ci ,Ar a9 a .� 3 rr H CT"' PA tiv Burt o«o gg S °`l', 04' °' 4' to e 5 St •�Pie Dr wa Goa, !n 3<a " " en 0 N d IA T 6 4'a t' ` Webs '." 4 ib teia St Z ,Z ^.4," Q M D t'aiiforhia .rt St 146Ak9 a P� Ci4#� FNB .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . following: Recruited, whether advertising or by other means; compensated; selected for training, including apprenticeship; promoted; upgraded; demoted; downgraded; transferred; laid off,• and terminated. The Contractor agrees to and shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officers setting forth the provisions of this nondiscrimination clause. 2) The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor; state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, sexual orientation, gender identity, disability or national origin. 3) The Contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice advising the labor union or worker's representative of the Contractor's commitments under the equal employment opportunity clause of the City of Omaha, Nebraska, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4) The Contractor shall furnish to the contract compliance officer all federal forms containing the information and reports required by the federal government for federal contracts under federal rules and regulations, and including the information required by Omaha Municipal Code sections 10- 192 to 10-194, inclusive, and shall permit reasonable access to his records. Records accessible to the contract compliance officer shall be those which are related to paragraphs (1) through (7) of this subsection and only after reasonable notice is given the Contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5) The Contractor shall take such actions with respect to any subcontractor as the City may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties and sanctions for noncompliance; however, in the event the Contractor becomes involved in or is threatened with litigation as the result of such directions by the City, the City will enter into such litigation as is necessary to protect the interests of the City and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the Contractor or the City may request the United States to enter into such litigation to protect the interests of the United States. 6) The Contractor shall file and shall cause his subcontractors, if any to file compliance reports with the Contractor in the same form and to the same extent as required by the federal government for federal contracts under 2 .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . federal rules and regulations. Such compliance reports shall be filed with • the contract compliance officer. Compliance reports filed at such times as directed shall contain information as to the employment practices, policies, programs and statistics of the Contractor and its subcontractors. 7) The Contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal Employment Opportunity Clause," and Section 10- 193 in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor. A detailed description of the scope of work and services to be performed is listed in Exhibit B. In summary, this amendment incorporates additional services for final design and bid phase services for the sewer separation for the Missouri Avenue / Spring Lake Park Sewer Separation Project (CSO), Phase I Sewer Separation Project (CSO) based on the Study phase completed for the project. Compensation for the services in the Amendment shall be on an hourly basis as outlined in Section IV of the January 25th, 2011 agreement. The estimated man-hours for this additional work are shown in Exhibit C. The maximum amount for the services covered by this amendment shall not exceed One Million Two Hundred Thirteen Thousand Seven Hundred Forty Three Dollars ($1,213,743) without prior written authorization by the City of Omaha. This amendment does not change any of the provisions of the original contract. In accordance with the provisions of the January 25th, 2011 Agreement, this Amendment is executed on 4964- o21, 2012. "OWNER" "ENGINEER" CITY OF OMAHA, NEBRASKA Kirkham, Michael &Associates, Inc. Omaha/Douglas Civic Center 12700 West Dodge Road 1819 Farnam St., Suite 601 PO Box 542030 Omaha,NE 68183 Omaha, NE 68154 40IF ; 221/Z-- ►�� or Sr. Vice President ATTEST: . APPROVED AS TO FORM: „Afitr„ ci y lerk Deputy City Attorney 3 5) The Contractor shall take such actions with respect to any subcontractor as the City may direct as a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties and sanctions for noncompliance; however, in the event the Contractor becomes involved in or is threatened with litigation as the result of such directions by the City, the City will enter into such litigation as is necessary to protect the interests of the City and to effectuate these provisions (of this division); and in the case of contracts receiving federal assistance, the Contractor or the City may request the United States to enter into such litigation to protect the interests of the United States. 6) The Contractor shall file and shall cause his subcontractors, if any to file compliance reports with the Contractor in the same form and to the same extent as required by the federal government for federal contracts under 2 .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . EXHIBIT"A" UTILIZATION OF SMALL AND EMERGING SMALL BUSINESSES It is the policy of the City of Omaha that Small and Emerging Small Businesses shall have the maximum practicable opportunity to participate in City of Omaha projects. With regard to this AGREEMENT, the following Certified Professional Service Provider(s) have been identified and contracted with to perform the identified project tasks: Name of small or Scope of work or Projected emerging small Address project tasks to be commencement and Agreed price Percentage business performed completion date of with SB/ESB (%) work Lovgren Marketing 809 North 96`h Street 9/1/2012 to Group Omaha,NE 68114 Public Involvement 5/31/2012 $29,420. 2.421% Big Muddy 4502 South 42nd Street Landscape 9/1/2012 to Workshop,Inc. Omaha,NE 68107 Architecture 5/31/2012 $202,430. 16.68% Totals $231,850. 19.101% CERTIFICATION The undersigned certifies that he/she is legally authorized by the ENGINEER to make the statements and representations regarding small and/or emerging small business participation and that said statements and representations are true and correct to the best of his/her knowledge and belief. The undersigned will enter into formal agreement(s) with the identified small and/or emerging small business(es) (which are otherwise deemed by the City of Omaha to be technically responsible to perform the work) listed at the price(s) set forth in this Exhibit conditioned upon execution of a AGREEMENT by the undersigned with the City of Omaha. The ENGINEER agrees that if any of the representation made regarding utilization of small and/or emerging small business by the ENGINEER knowing them to be false,or if there is a failure by the ENGINEER to implement the stated agreements,intentions,objectives,goals,and comments set forth herein without prior approval of the Public Works Director, such action shall constitute a material breach of the AGREEMENT, entitling the City of Omaha to terminate the AGREEMENT for default. The right to so terminate shall be in addition to,and not in lieu of,any other rights or remedies the City of Omaha may have for other defaults under the AGREEMENT, under City of Omaha's Contract Compliance Ordinance or otherwise. Additionally, the ENGINEER will be subject to the terms of any future Professional service awards. kztSignature Title S�• v\C ' ? iee- 1 ow- tit- Date of Signing `21" 2-) 2OJ2 Firm or Corporate Name 14 11(LLtt-4 M ) V v`v_tkvvz L A Ss0 C t Kre5 / P( Address \2.10 0 W1471- DID 17/0ez Telephone Number`4 Z) Zs-5 9 , OAAA1+A Nii ( Si54-- Bo3o 4 uest the United States to enter into such litigation to protect the interests of the United States. 6) The Contractor shall file and shall cause his subcontractors, if any to file compliance reports with the Contractor in the same form and to the same extent as required by the federal government for federal contracts under 2 .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . EXHIBIT"B" SCOPE OF SERVICES AMENDMENT NO. 1 FINAL DESIGN OPW 51997 Missouri Avenue/Spring Lake Park Sewer Separation Project(CSO),Phase I ENGINEER shall provide final engineering design and bidding assistance to the CITY as outlined in the task descriptions described herein. Final design shall be based on the recently completed 30% preliminary design phase documents, as approved by the CITY, along with all field investigations results and utility coordination information. An additional amendment may be prepared if Services During Construction, construction inspection and administration services are needed, as determined by the CITY. ENGINEER shall perform the final engineering design services in accordance with CITY and CSO Program Plans, Protocols, Procedures, Standards, and Guidance Documents. These documents can be found on the CSO Web Portal in the following location: http://www.omahacsopt.com/projects/Shared%20Documents/Forms/Document%20Group.asnx • The following documents are hereby included in this Scope of Services by reference: Document Name Document Date PLANS Combined Sewer Overflow Control Program Quality Management Plan 05/26/2010 Risk Management Plan 04/12/2010 Environmental Plan 04/13/2012 PROTOCOLS Sewer Separation Protocol Rev.0.01 Updated 07/30/2010 Construction Management Protocol 02/07/2012 PROCEDURES City of Omaha Manhole and Lamping Inspection Procedure Revision 3 Updated 03/12/2012 Design Phase Procedures Updated 07/23/2010 City of Omaha Pipeline Inspection Procedure Using CCTV 3 Updated 03/12/2012 Public Information Procedure for CSO and RNC Projects Updated 5 agreements,intentions,objectives,goals,and comments set forth herein without prior approval of the Public Works Director, such action shall constitute a material breach of the AGREEMENT, entitling the City of Omaha to terminate the AGREEMENT for default. The right to so terminate shall be in addition to,and not in lieu of,any other rights or remedies the City of Omaha may have for other defaults under the AGREEMENT, under City of Omaha's Contract Compliance Ordinance or otherwise. Additionally, the ENGINEER will be subject to the terms of any future Professional service awards. kztSignature Title S�• v\C ' ? iee- 1 ow- tit- Date of Signing `21" 2-) 2OJ2 Firm or Corporate Name 14 11(LLtt-4 M ) V v`v_tkvvz L A Ss0 C t Kre5 / P( Address \2.10 0 W1471- DID 17/0ez Telephone Number`4 Z) Zs-5 9 , OAAA1+A Nii ( Si54-- Bo3o 4 uest the United States to enter into such litigation to protect the interests of the United States. 6) The Contractor shall file and shall cause his subcontractors, if any to file compliance reports with the Contractor in the same form and to the same extent as required by the federal government for federal contracts under 2 .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 12/12/2011 ROW Management and Property Acquisition Procedure for(Non- Updated Federal)Projects 09/16/2010 Updated Geotechnical Investigations Procedure for Sewer Separation Projects 06/30/2010 Updated City of Omaha Smoke and Dye Testing Procedure(Revision 3) 03/12/2012 ed Utility Coordination Procedure Updated 08/17/2011 STANDARDS 03/15/2010 Omaha CSO Program CAD Standards with Update 04/26/2010 With 04/26/2010 Update InfoWorks Modeling Standard Updated 06/24/2010 Interim Flow Monitoring Standard,Rev. 0 12/30/2011 Public Works Department Design Division Surveying Proposals 03/04/2011 Guidelines for Preparation and Presentation GUIDANCE DOCUMENTS Sewer Separation Deliverable Expectations Guidance Document 04/30/2012 Sewer Separation Cost Estimate Template Guidance Updated 06/04/2010 Omaha Green Solutions Site Suitability Assessment and BMP 12/21/2009 Selection Process Guidance Document Private Property Investigation Guidance Updated 07/12/2010 Sanitary Sewer Design Basis and Methodology Guidance Updated 06/27/2010 Updated Storm Sewer Design Basis and Methodology Guidance 06/27/2010 Sustainability Guidance Updated O1/11/2011 Urban Design Review Board Guidance Updated 12/20/2010 Notes: 1. Any documents listed above may be updated during the duration of the project. In the event that a change is made to a document that affects the scope of work included herein, a contract change may be required. • Updated 5 agreements,intentions,objectives,goals,and comments set forth herein without prior approval of the Public Works Director, such action shall constitute a material breach of the AGREEMENT, entitling the City of Omaha to terminate the AGREEMENT for default. The right to so terminate shall be in addition to,and not in lieu of,any other rights or remedies the City of Omaha may have for other defaults under the AGREEMENT, under City of Omaha's Contract Compliance Ordinance or otherwise. Additionally, the ENGINEER will be subject to the terms of any future Professional service awards. kztSignature Title S�• v\C ' ? iee- 1 ow- tit- Date of Signing `21" 2-) 2OJ2 Firm or Corporate Name 14 11(LLtt-4 M ) V v`v_tkvvz L A Ss0 C t Kre5 / P( Address \2.10 0 W1471- DID 17/0ez Telephone Number`4 Z) Zs-5 9 , OAAA1+A Nii ( Si54-- Bo3o 4 uest the United States to enter into such litigation to protect the interests of the United States. 6) The Contractor shall file and shall cause his subcontractors, if any to file compliance reports with the Contractor in the same form and to the same extent as required by the federal government for federal contracts under 2 .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 2. City of Omaha Standard Specifications and Plates shall be used, where applicable, unless special conditions require modification. Modifications are to be approved by the CITY. TASK 1 -- PROJECT MANAGEMENT Objective: Provide for the overall project management and administration, project coordination, public involvement and neighborhood coordination throughout the duration of the PROJECT. Deliverables: Update Project Execution Plan; Certification of a Project Health and Safety Plan; Quality Control Plan; monthly invoices; monthly progress reports; monthly schedule updates; progress meeting and other meeting minutes. Scope: 1.1. Project Management and Administration. ENGINEER to provide project management and administrative activities including: 1.1.1. Project Management and Administration. ENGINEER shall monitor progress and schedule and facilitate coordination of the PROJECT design elements; Prepare monthly invoicing with estimated percentage of work complete by contract task; prepare monthly progress reports; scope, schedule, and budget tracking; provide staffing management and contract administration; maintain communication with PMT; maintain Quality Control; provide monthly PROJECT schedule updates; If not on schedule or budget, explain reasons for deviations and mitigation plan to rectify. File project documents on the Project page of the Program Web Portal and provide a hard copy of all deliverables to the PMO Library. ENGINEER will conduct internal meetings with the key members of the Project Team to discuss updates on project progress, budget and schedule status, current project issues, and public involvement activities. ENGINEER will be responsible for arranging the meeting, preparing an agenda, and conducting the meeting. Seven (7) internal meetings are assumed based on the preliminary schedule. 1.1.2. Quality Control Plan (QCP). ENGINEER will prepare and implement a QCP that is consistent with the CSO Program Quality Management Plan (QMP). QCP should address field data QC as required in Field Services Procedures. Maintain QCP throughout the duration of the project. 1.1.3. Project Health and Safety Plan (HSP). The ENGINEER is responsible for the health and safety of its employees and confirming that ENGINEER's subcontractors have a good understanding of all PROJECT health and safety requirements. The CITY and PMT put a high value on the safety of all personnel working on delivery of the CSO Program. ENGINEER will develop a project specific HSP to apply to employees working on this PROJECT. The HSP will address safety in the office, site visits, and field investigations, shall include OWNER and PMT requirements and shall be consistent with the CSO Program Protocols. 7 compliance reports with the Contractor in the same form and to the same extent as required by the federal government for federal contracts under 2 .t° GI 2 a St .e Z 96 u" Cass St 2 •kwy f.Z e lj . V Z a`t- Calif y n e s r wCass Z °rnia St A N y bty Frontage Rd w,Cir. __ e,Rd --- w Dodge ^_woodgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 1.1.4. Updated Project Execution Plan (PEP). ENGINEER will update the PEP that was created during preliminary design with all relevant final design information and maintain a PEP in accordance with the requirements set forth in the project delivery plan, protocols, plans, procedures, standards and guidance documents prepared by the PMT. The PEP will include project procedures, CAD drafting standards, GIS coordination and deliverable format requirements, filing standards, public involvement coordination, project team organization, and a detailed project schedule developed in Microsoft Project with associated deliverable dates. Maintain PEP throughout the duration of the project. 1.1.5. Initial Project Kickoff Meeting. ENGINEER will conduct the initial project kickoff meeting with PMT. The purpose of the meeting will be to review the project approach, PEP, project goals/objectives and preliminary design; establish project communication procedures; and establish the project schedule. ENGINEER will prepare minutes for the meeting and distribute electronically in Microsoft Word format. 1.1.6. Monthly PMT Meeting. ENGINEER will conduct monthly progress meetings with the PMT for the duration of the PROJECT to provide updates on project progress, budget and schedule status, current project issues, and public involvement activities. Anticipated future activities and PMT needs will be discussed. ENGINEER will be responsible for arranging the meeting, preparing an agenda, conducting the meeting, and taking and distributing meeting notes. Seven (7) progress meetings are assumed based on the preliminary schedule. 1.2. Agency and Project Coordination. ENGINEER will provide agency and project coordination activities including: 1.2.1. Utility Coordination. ENGINEER will provide for the communication with the utilities in the project area including notification of the project, requests for facility information, requests for clarifications, transmittal of drawings, and meetings to discuss the project per the Utility Coordination Procedure. ENGINEER will send utility requests directly to the utility companies with copies of the requests to the PMT utility coordinator. ENGINEER will be responsible for setting up and updating a utility tracking log throughout the PROJECT, maintaining it throughout the PROJECT, and taking and distributing meeting notes and incorporating utility information into the design of the PROJECT. ENGINEER will be responsible for providing utilities with relevant project information to facilitate with any required design work for replacement or relocation of their existing infrastructure within the PROJECT area. 1.2.2. Agency Coordination and Permitting. Agency coordination will be conducted in conformance with the Environmental Plan and under the oversight of the PMT's Compliance Coordinator. Communication with the impacted agencies will be in conformance with the Environmental Plan. The impacted agencies may include, but are not limited to, the U.S. Army Corps of Engineers (2 meetings budgeted), the Nebraska Department of Roads (1 meeting budgeted), Papio-Missouri River Natural Resources District (1 8 odgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . meeting budgeted), the Nebraska Game and Parks Commission (1 meeting budgeted), United States Fish and Wildlife Service (1 meeting budgeted), the Nebraska State Historic Preservation Office, Nebraska Department of Natural Resources (1 meeting budgeted), the Nebraska Department of Environmental Quality and the CITY's Quality Control Division. ENGINEER will be responsible for taking and distributing meeting notes and incorporating Agency information into the design of the PROJECT. 1.2.3. CITY Agency Coordination. ENGINEER will provide for meetings through the CITY Project Manager with CITY Agencies including other divisions within the Public Works Department, Planning Department and Parks, Recreation and Public Property Department (OPR&PP). Meetings will be held as necessary to maintain open lines of communication, obtain feedback on design elements that may impact other departments and allow for design reviews/comments. Five (5) meetings are budgeted (2—OPR&PP, 2 - City Transportation/Traffic Department; ), one meeting with City of Omaha Sewer Maintenance Coordination with the City Planning Department regarding Urban Design Review Board approvals shall be in accordance with the Urban Design Review Board Guidance. 1.2.4. Coordinate with Adjacent Projects. Establish meetings through the PMT with designers/consultants of adjacent projects. These meetings will be directed at coordinating designs that will interact with the Project. Beyond sharing of relevant project design information, consideration will be made for project sequencing/phasing and potential contractor interfacing to limit risk associated with schedule delays and associated construction costs and/or cost overruns. Coordination with the South Interceptor Force Main (SIFM) and Missouri River Wastewater Treatment Facility (MRWWTF) construction projects will be required. 1.2.5. Coordination with Property Owners. Conduct meetings with Owners of significant surface facilities in coordination with the PMT to obtain structural and facilities information, and any other necessary information. It is anticipated that the following properties and the respective owners will require coordination for issues related to the final design of the Phase 1 Construction Improvements: Packaging Corporation Company (1002 Missouri Avenue) (2 meetings budgeted). 1.2.6. GIS Coordination. This task includes GIS coordination work for the ENGINEER as well as coordination with the CITY/PMT to manage and update CITY GIS information for the PROJECT. This includes providing necessary electronic files and information developed as part of the PROJECT to the CITY/PMT for updating the CITY's GIS database. 1.3. Public Involvement. ENGINEER shall communicate with the impacted property owners, businesses, schools, and neighborhood associations affected by the PROJECT; organize and conduct meetings to discuss the PROJECT scope and schedule; develop correspondence regarding PROJECT; and prepare exhibits. ENGINEER shall be responsible for the following: 9 of Roads (1 meeting budgeted), Papio-Missouri River Natural Resources District (1 8 odgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 1.3.1. Conduct One (1) 60% Design Public Meeting. The ENGINEER will organize and conduct a public PROJECT 60% to 80% design level meeting in coordination with neighborhood associations and other stakeholders. The ENGINEER will determine the distribution list for the public meetings, prepare and distribute the public meeting notifications according to the Public Information Procedure, arrange for the meeting place, arrangements and logistics for the meetings and prepare the presentation, agenda, sign-in sheets, meeting notes and other items as necessary, and as reviewed by the PMT. The purpose of the "Open House" style meeting will be to review the overall PROJECT design plans, including proposed schedule, potential community enhancements discussions, and opportunities for public input. ENGINEER will prepare presentation materials including PowerPoint presentations, hardboards, maps, design drawings and handouts to present at the meeting, and take minutes for the meeting and distribute electronically in Microsoft Word format for draft and PDF format for final. 1.3.2. Conduct Stakeholder Communications - Plan and implement one-on-one and small group meetings with impacted stakeholders (such as neighborhood associations, businesses, schools, churches, organizations, elected officials, community leaders in PROJECT area), PMT, and CITY agencies to coordinate proposed improvements, green solutions, community enhancements, and construction impacts (5 meetings budgeted). 1.3.3. Develop CSO Program Public Website Content 1.3.3.1 Write PROJECT description and provide photos or exhibits to the Program Public Facilitator (PPF) to be posted to the PROJECTS section of the CSO Program public website. 1.3.3.2 Provide all public meeting information to the PPF per the Public Information Procedure. 1.3.3.3 Provide a draft of any news opportunities to the PPF for coordination with the Program media communications and provide copies of any printed news items to be posted to the news archives on the public website. 1.3.4. Nebraska Environmental Trust(NET) Requirements. 1.3.4.1 Provide documentation required for the NET grant quarterly reports (a schedule for NET reporting deadlines will be provided to the ENGINEER) including the following: 1.3.4.2 Documentation of public meetings, including at a minimum: date, location, number of attendees, agenda, summary of topics addressed and discussion. One (1) public meeting is assumed (scope item 1.3.1). 1.3.4.3 Documentation of public participation (in-kind) services, such as park cleanup events or other volunteer activities involving the ENGINEER. 1.3.4.4 Design and arrange for on-site signage acknowledging NET and the project partners. The sign shall be designed in accordance with City of Omaha and NET standards. 10 PROJECT; organize and conduct meetings to discuss the PROJECT scope and schedule; develop correspondence regarding PROJECT; and prepare exhibits. ENGINEER shall be responsible for the following: 9 of Roads (1 meeting budgeted), Papio-Missouri River Natural Resources District (1 8 odgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 1.3.4.5 Continue the educational efforts with nearby elementary and high schools to further demonstrate the technologies and solutions that will be implemented in the Park. Two (2) educational sessions are assumed based on the preliminary schedule. 1.3.4.6 Create marketing materials such as a brochure to highlight the project attributes and educate the public. 1.3.4.7 Continue to inform and educate elected officials and organizations who are partners in the Project. TASK 2—FINAL DESIGN Additional Field Work and Data Acquisition Objective: Obtain additional field data necessary to complete final design. Deliverables: Survey Data (both field books and electronic) Scope: 2.1. Survey. Perform additional site survey in sufficient detail necessary to support the additional field investigations listed in Task 2.2, and development of the construction documents. Survey shall be performed in accordance with the CSO Program Survey Standards. Survey field book and all survey digital data shall be given to the CITY upon completion of final design. 2.2. Perform Additional Field Investigations. Perform additional field investigations within the project area, as required, in accordance with the appropriate CSO Program procedures and standards. 2.2.1. Manhole inspections are to be completed at structures within Construction Phase 1 where the inspections could not be completed based on debris and access. There are 21 structures within this category. Scope for these structures includes removing debris, raising frames/covers and performing descent inspections. MH ID Conversion Type Condition 0563047_UM01 Convert to Sanitary Cover Is Buried 0562025D Convert to Sanitary Cover cannot be opened 562004 Convert to Sanitary 1-80 ROW 545007 Convert to Storm Cover Is Buried 0546037 Convert to Storm Depth Exceeds 50' 0562057 Convert to Storm 1-80 ROW 0545008 Convert to Storm Cover Is Buried 0545010 Convert to Storm Cover Is Buried 0546034 UB01 Convert to Storm Access 0546034 UB02 Convert to Storm Access 0546022 Convert to Storm Cover Is Buried 0563046 Convert to Storm Cover Is Buried 0546036 Convert to Storm Depth Exceeds 50' 11 ing: 1.3.4.2 Documentation of public meetings, including at a minimum: date, location, number of attendees, agenda, summary of topics addressed and discussion. One (1) public meeting is assumed (scope item 1.3.1). 1.3.4.3 Documentation of public participation (in-kind) services, such as park cleanup events or other volunteer activities involving the ENGINEER. 1.3.4.4 Design and arrange for on-site signage acknowledging NET and the project partners. The sign shall be designed in accordance with City of Omaha and NET standards. 10 PROJECT; organize and conduct meetings to discuss the PROJECT scope and schedule; develop correspondence regarding PROJECT; and prepare exhibits. ENGINEER shall be responsible for the following: 9 of Roads (1 meeting budgeted), Papio-Missouri River Natural Resources District (1 8 odgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . • 0562003 Convert to Storm 1-80 ROW • 0562058 Convert to Storm 1-80 ROW 0562085F Convert to Storm Could not locate 0562027 Convert to Storm Concrete slab covering MH has been replaced with lockable lid by PW. Raise and replace cover. Could not 0562014 Convert to Storm open structure during initial inspection. Structure is under fence and tree. 0562016 Convert to Storm Perform Remote inspection and attempt to obtain measurements from adjacent CB. 0562062E Convert to Storm Remove debris and re-inspect. Drop structure. Inspection from 0546023 Convert to Storm inside pipe or remote inspection required. 2.2.2. Additional field investigations are to be completed to verify connectivity and determine location of private sanitary sewer service laterals bounded by S 21st Street/S 22nd Street and F StreetlG Street. To complete this work, one manhole must be located and uncovered by the inspection crew. Field investigation includes one manhole inspection and smoke testing of two pipe segments. The manhole that is located and uncovered will be raised as part of the Phase 1 Construction improvements. 2.2.3. Additional field investigations are to be completed to verify connectivity and determine location of private sanitary sewer service laterals bounded by S 22nd Street/S 23rd Street and D StreetlE Street. To complete this work, three manholes must be located and uncovered by the inspection crew. Field investigation includes three manhole inspections and CCTV of seven private service laterals. The manholes that are located and uncovered will be raised as part of the Phase 1 Construction improvements. 60% Design Objective: Develop 60% deliverables for review and utility coordination. The purpose of the 60% design submittal is to provide the CITY and PMT the opportunity to review the plans, specifications, and appurtenant material so that the ENGINEER can proceed in completing the plans, adding all necessary details, notes, etc. Deliverables: Per the 60% Deliverables Guidance, including 60% plans, specifications and addendum to the Basis of Design Report; The 60% design deliverable is meant to be a substantially complete set of construction plans, specifications and addendum to the BODR, per the 60% Deliverables Guidance including the 60% Design Drawings Guidance, 60% Specifications Guidance and the Addendum to BODR Guidance. Drafts of all necessary permit applications and cover letters must also be submitted at the 60% Design phase. 12 vents or other volunteer activities involving the ENGINEER. 1.3.4.4 Design and arrange for on-site signage acknowledging NET and the project partners. The sign shall be designed in accordance with City of Omaha and NET standards. 10 PROJECT; organize and conduct meetings to discuss the PROJECT scope and schedule; develop correspondence regarding PROJECT; and prepare exhibits. ENGINEER shall be responsible for the following: 9 of Roads (1 meeting budgeted), Papio-Missouri River Natural Resources District (1 8 odgesRd. -_ ._ W'Dodg _ 0w G.an ili 7 .► Frontage C' Frontage r ogt 2 o a0' Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . Scope: 2.3. 30% Walkthrough. Coordinate field review and walkthrough using 30% preliminary design plans. The focus of this walkthrough will be on planning, parks, green solutions, traffic issues, and overall constructability. The CITY and PMT will identify staff to attend the field review. Provide transportation for the field review. Document walkthrough comments and outcomes for incorporation into the 60% design. 2.4. Urban Design Review Board (UDRB) Submittal. The ENGINEER shall prepare the Urban Design Review Board application and the 30% review submittal package required by the UDRB and the City Planning Department for review by City Planning and the UDRB. The UDRB submittal package will include plan- view drawings that clearly show impacts to Green Streets, Bicycle routes, Areas of Civic Importance (ACI), etc., as identified by the PMT, as well as the proposed mitigation of those impacts, showing sufficient details to convey the proposed work, but in a non-technical way. The submittal may require the services of a landscape architect to meet UDRB expectations; however, if this is required it will be part of Task 5 — Additional Work. Examples of UDRB submittals will be provided to the ENGINEER for reference. A draft review submittal will be required (3 copies) along with a final Board submittal (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the 60% plans and specifications. 2.5. Finalize Sewer Design Calculations. Complete the hydraulic and final design calculations for the proposed storm and sanitary sewer systems. This will include sewer location, ultimate design tributary area, size and slope. A stormwater drainage inlet analysis will be included in areas of proposed construction per protocol. Storm sewer shall be designed in accordance with the City of Omaha Regional Stormwater Design Manual. Sanitary sewer shall be designed in accordance with the CSO Sanitary Sewer Design Basis and Methodology Guidance. 2.5.1. Hydrologic and Hydraulic Modeling Approach TM. ENGINEER will prepare a Storm Sewer Hydrologic and Hydraulic Modeling Approach TM that summarizes the ENGINEER's modeling approach to support the PROJECT's stormwater infrastructure design. Coordinate and conduct a meeting with the PMT at the beginning of the TM preparation to discuss proposed modeling approach. The TM shall briefly summarize the reviews of any previous studies and include discussion of modeling assumptions, strategies, and software to be used. InfoWorks CS has been used to model the combined and sanitary sewer system, including hydrology in the area. XP-SWMM and HydroCAD may be utilized for design or comparison as indicated by the PROJECT data needs to model the H&H response of the existing and proposed storm sewer systems. InfoSWMM software will be utilized to model the response of the proposed sanitary sewer system. The TM should make clear which software is to be used for the PROJECT. It is not intended for the TM to repeat detailed information found in other reports nor to provide a lengthy narrative, but rather to provide a clear direction for the modeling work and a concise description of pertinent details to promote understanding and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . any previous modeling assumptions should be made clear in the TM. The TM must also address the issues listed below. A draft TM shall be submitted to the CITY and PMT for review. Comments will be addressed by the ENGINEER and a final version of the TM submitted. 2.5.2. The model will be utilized to determine peak flow and volume from separated drainage areas and stormwater pipeline hydraulics. The 2- and 10- year design events will be simulated to determine the appropriate sizing for the conveyance sewers. Design event durations that approximate the study basin's time of concentration should be selected. Design event depths and hyetograph distributions should be specified in the TM. 2.5.3. Subcatchment boundaries should align with those in the most recent master InfoWorks model for the CSO Program, except in cases where the watershed and combined/sanitary sewershed do not convey flow in the same direction. It is expected that subdivision of the subcatchments from InfoWorks to inlet- level subcatchments will be necessary to attain the degree of accuracy in hydrologic calculations necessary to support design efforts. Deviations from this approach, if any, are to be clearly discussed in the TM and approved by the CITY and PMT. 2.5.4. Hydrologic modeling will need to be detailed enough to address the complexity of simulating a 2-year and 10-year storm. Subcatchments that are small in area, modeling of inlets, and similar details will need to be added. The downstream facility sizes will be based on peak flow rates, so the shapes of the hydrographs need to be accurate for all storms modeled. 2.5.5. Existing stormwater infrastructure and any existing combined sewers that will be converted to storm sewers should be modeled so that travel times and any existing constrictions will be accurately represented by the model. 2.6. Green Solutions. Continue the development of the Green Solutions as part of the plans and specifications in accordance with the Omaha Green Solutions Site Suitability Assessment and BMP Selection Process Guidance Document including any updates to the Green Solutions TM. 2.6.1. Spring Lake Park Green Solutions 2.6.1.1 Final Green Solution shall meet or exceed the requirements outlined in Omaha Regional Stormwater Design Manual, Chapter 8, Stormwater Best Management Practices or as outlined in current CSO protocol. 2.6.1.2 Refine and revise the design of the integrated system of green solutions located in Spring Lake Park's western valley. System components include water quality basins receiving stormwater from pipes or overland flow, naturalistic conveyance channels to receiving wetlands, wet pond with permanent and temporary storage, dry detention pond, all appurtenances and piped conveyance systems connecting components. 2.6.1.3 Design water quality basins to receive and mitigate first-flush flows. Locate basins to facilitate maintenance operations. Design maintenance access paths/routes as needed 14 . It is not intended for the TM to repeat detailed information found in other reports nor to provide a lengthy narrative, but rather to provide a clear direction for the modeling work and a concise description of pertinent details to promote understanding and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 2.6.1.4 Design water detention/retention system of wetlands, wet pond and dry detention pond to function as an integrated system to attenuate smaller design storms and manage a 100-year storm event. Design maintenance access paths/routes as needed. 2.6.1.5 Design new naturalistic channel for flow from springs/seeps located in north end of valley at approximately "B" Street southward to northern- most water-quality basin. Develop protection plan for seep/springs during construction that can be included in the construction documents. 2.6.1.6 Design new naturalistic channel for flow from springs/seeps immediately north of "F" Street to new outlet structure for wet pond. Develop protection plan for seep/springs during construction that can be included in the construction documents. 2.6.1.7 Design new naturalistic channel for flow from spring/seeps immediately south of "F" Street from the point where the new wet pond outlet structure will intersect the existing channel to new outlet structure for dry detention pond. Complete design to also convey base flows along with larger flows from wet pond overflow discharge. Develop protection plan for seep/springs during construction that can be included in the construction documents. 2.6.1.8 Develop forest restoration planting plan for steeply sloped areas surrounding wet pond and dry detention basin where existing forest is removed. Integrate bio-engineering techniques to control erosion and restore native species of grasses, shrubs, under/overstory trees. 2.6.1.9 Develop an inventory of existing trees within park property that will be removed as a result of the project's implementation. Calculate the number of replacement trees required based upon the city park tree mitigation standard. Work with park staff to identify areas with Spring Lake Park where mitigation plants could occur, as well as on other city park-owned properties. 2.6.1.10 Finalize recommendation of potential aeration facilities in the wet pond to provide proper aeration and support aquatic life. 2.6.1.11 Coordinate with Omaha Parks, Recreation and Public Property on issues relative to all green solutions proposed to be sited on park property, as well as all tree removals required on park property. 2.6.1.12 Coordinate with the Nebraska Game and Parks Commission regarding fish habitat/access improvements and stocking vehicle access requirements (2 meetings anticipated). 2.6.1.13 Update the Green Solutions TM to reflect revisions and changes in the plans and specifications 2.6.1.14 The ENGINEER will provide final design for the community enhancements directly related to construction of the identified green solutions with Spring Lake Park. These improvements are identified as: park access road, parking lot, and paved walk/maintenance road around wet pond. In addition, ENGINEER will include design of any retaining walls that are required as a result of the wet pond design/grading. The ENGINEER will also include the replacement of park facilities that are removed due to the project (picnic tables and walks on the east side of the pond by the swimming pool access road). 15 pertinent details to promote understanding and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 2.6.2. Dam Breach/Hazard Classification Study will include the analysis of the new embankment for the primary pond located north of"F Street" and the sizing of the outlet structure and pipe discharging to the open channel south of "F Street". 2.6.2.1 Submit the 30% preliminary plans to the Nebraska Department of Natural Resources (NDNR) for preliminary review prior to beginning dam breach analysis. 2.6.2.2 Based on the previous conceptual design review meeting with the NDNR it is assumed the "F" Street embankment/dam will be classified as a low-hazard dam. Thus, it is assumed no emergency response plan is required since this is a low hazard dam. 2.6.2.3 TR-60 (NRCS Guidance Manual) for low hazard dam analysis will be used for the review. It is assumed the 100-yr storm + 2-inches will be the size of storm to be used for urban dam analysis based on previous discussions with NDNR staff. 2.6.2.4 It is assumed no computer modeling (i.e. HEC-RAS) will be required to simulate dam failure scenarios. 2.6.2.5 Complete a geotechnical analysis of the downstream slope of the existing "F" Street embankment (due to steep slopes) and other critical sections of"F" Street. 2.6.2.6 It is assumed the analysis of the 13th Street embankment (downstream) would fall within the "roadway exemption" since the likely impoundment of water behind the embankment would be temporary and incidental and thus no analysis is required. 2.6.2.7 Complete a recommendation of future park restrictions on the potentially impacted downstream areas (permanent no-build easements on primarily City Park property to prevent future construction in the areas downstream of the F Street dam). 2.6.2.8 Following the completion of final design, the ENGINEER shall submit the 100% design plans to NDNR. 2.7. Hydrogeology. Perform additional investigations, as necessary, related to the hydrogeology of the proposed wetland and wet pond as it relates to the possibility of artesian springs. 2.7.1. Groundwater Quality Assessment. Perform groundwater sampling at groundwater monitoring well located between Leaking Underground Storage Tank(LUST) site at Spring Lake Golf Course and proposed pond for the purpose of the project dewatering permits and water quality verification of pond. Groundwater would be analyzed for benzene, toluene, ethylbenzene, and xylenes (BTEX), Volatile Organic Compounds (VOCs), Semi-volatile Organic Compounds (SVOCs), Total Petroleum Hydrocarbons (TPH), Total Extractable Hydrocarbons (TEHs), and total Resource Conservation and Recovery Act (RCRA) and Target Analyte List (TAL) metals, organics, pH, Total Suspended Solids (TSS), Total Kjehldahl Nitrogen (TKN), Total Phosphorous (TP) and hardness. Three (3) sampling events are assumed based on the preliminary schedule. The ENGINEER will prepare a brief sampling plan TM for City/PMT review prior to collecting any samples. 16 required as a result of the wet pond design/grading. The ENGINEER will also include the replacement of park facilities that are removed due to the project (picnic tables and walks on the east side of the pond by the swimming pool access road). 15 pertinent details to promote understanding and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 2.8. On-site Field Review. Conduct one on-site field review meeting with the CITY Project Manager, PMT Coordinator, Compliance Coordinator and CITY Construction Manager. This meeting is to be held following completion of the geotechnical field investigations and street corings. The purpose of the meeting is to review existing pavement and curb conditions and proposed intersection radii and curb ramp locations, and (in conjunction with geotechnical investigations, coring, and utility information) identify preliminary extent of pavement, curb, driveway, and sidewalk removals/replacements on the plans. 2.9. Design of Intersection Improvements. Intersection improvements will include incorporation of minimum 25-foot radii upgrades at intersections identified by the CITY along arterial and collector street intersections along the proposed construction alignments. Updated ADA curb ramps will be designed for all four corners at every intersection affected along the project alignment. Intersection and ramp improvements shall be in accordance with guidance the CITY will provide during final design. Prepare design details for non-standard curb ramp locations. 2.10. Sewer Rehabilitation Recommendations. Findings and recommendations will be summarized for City/PMT review based on sewer televising and field investigation results from previous tasks. 2.10.1. This task will recommend sanitary sewer and manhole rehabilitation and I/I removal construction required to provide a serviceable sanitary sewer system for the tributary area for CITY review. Recommendations for follow up on non-critical sanitary sewer defects will also be provided. 2.10.2. For existing combined sewers to become separate storm sewers, this task will recommend: • disconnection of any sanitary service connections remaining connected throughout the tributaryarea • rehabilitation/repair of any critical structural defects throughout the tributary area • rehabilitation/replacement/protection of existing sewers subject to damage during sewer separation construction 2.10.3. A Sewer Rehabilitation Technical Memorandum and Database will be prepared that identifies recommendations and associated construction cost, if any, for each sewer reach. The Database will be a Microsoft Excel/Access document that identifies each reach, anticipated future use, and potential and recommended rehabilitation options. An associated colored map identifying the recommended rehabilitation shall be included. 2.10.4. Inflow/Infiltration Reduction Requirements. All sewer separation projects will include a minimum amount of rehabilitation and new construction measures to minimize and eliminate some direct sources of storm and ground water inflow and infiltration in both sanitary and storm sewer manholes, whether in pavement or in non-paved areas. These measures include: (1) installing external frame seals and solid manhole covers on all new manholes; (2) installing external frame seals on all existing manholes exposed during construction, which may include rebuilding risers; 17 ark facilities that are removed due to the project (picnic tables and walks on the east side of the pond by the swimming pool access road). 15 pertinent details to promote understanding and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . (3) cut out, expose, rebuild risers if necessary, and install external frame seals on all existing manholes which are on sanitary sewers or on pipes that are being changed from combined to sanitary sewers; (4) replace existing perforated manhole covers with solid covers (and new frame if necessary) on all existing sewers which are changed from combined to sanitary sewers, AND on any existing sanitary sewers (especially upstream branches that feed into these renovated sewers). This work will be included in the project plans and specifications for the direct project area at a minimum, and to the extent of the system outside of the project area as determined through discussions with the PMT. 2.11. Construction Sequencing/Phasing. ENGINEER shall prepare a recommended project sequencing/phasing to maintain sewage flow at all times, to encourage clean-up, to maintain access to businesses, streets, etc. and to include traffic control, detour plans and pedestrian wayfinding, where appropriate. CITY will provide example sequencing/phasing plan and detailed notes, if requested by the ENGINEER. Phasing and sequencing will also consider appropriate methods for sediment and erosion control in conformance with Stormwater Pollution Prevention Plans and required NPDES permitting. 2.12. Temporary and Permanent Easement Descriptions and Acquisitions. ENGINEER shall prepare documents for easements and acquisitions necessary for project construction. CITY personnel will perform title searches and perform the necessary negotiations with affected stakeholders. Identify easements and acquisitions necessary for construction and provide information required per the ROW Management and Property Acquisition Procedure. Update potential properties impacted by the project on the ROW Table with current property information. 2.13. The ENGINEER will periodically update the list of environmental permits and clearances for the project along with a proposed schedule for submission of applications for the design and construction of the PROJECT. Incorporate permit design requirements as outlined in the Environmental Plan, into the Basis of Design Report. Communications with permitting agencies need to be done in conformance with the Environmental Plan. ENGINEER shall fill out all permit applications for any governing agency or other entity related to obtaining field investigations and surveying for preliminary and final design services. ENGINEER shall coordinate with the PMT and CITY to get these permit applications submitted and approved. 2.14. The ENGINEER, in accordance with the Environmental Plan, will provide technical specifications that address environmental issues associated with the PROJECT including, but not limited to, management of hazardous or contaminated wastes likely to be found onsite, permitting specification and temporary environmental controls. This may include appropriate modifications of technical specifications developed by the PMT to address environmental issues. The ENGINEER will work with the PMT to continue to identify other regulatory criteria or requirements. 18 pond by the swimming pool access road). 15 pertinent details to promote understanding and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 2.15. Risk Management. The ENGINEER shall update the mitigation strategy for the risk factors identified and identify methods to mitigate the risks identified. The Risk Mitigation Strategy TM shall include an identification of risks that should be carried forward to construction contractors as the controlling entity. 2.16. Sustainability. The ENGINEER shall update sustainability strategies previously identified.Preliminary Project Sustainability Strategies. The ENGINEER will develop preliminary sustainability strategies utilizing the portions of the Envisions"'Rating System for Sustainable Infrastructure (www.sustainableinfrastructure.org) that are applicable to the project. The Program Management Team will provide background information on the rating system and will facilitate an approximate two-hour workshop to brief the Project Team on the use of the rating system. The Program Management Team will also provide program expectations regarding the level of achievement for applicable ' objectives of the rating system. 2.17. Update OPC. Update the bid item list in accordance with the CITY standard bid items (exact wording and units shall be used as much as possible). Develop new bid items as necessary. The CITY shall also provide a list of bid items that are generally included on all sewer separation projects in case they are needed during construction. Engineers Opinion of Probable Construction Cost (OPC) shall be prepared and submitted per the Cost Estimate Template Guidance. 2.18. Prepare Addendum to the Basis of Design Report. A 60% Basis of Design Report will be prepared in accordance with the Deliverable Guidance Document. This report will utilize information from and refer the Basis of Design TM but will focus specifically on the work to beperformed within the Phase 1 area. The report p Y P will summarize the work to be performed in the Phase 1 area and discuss overall plan methodology, project assumptions, construction phasing or sequencing, field investigations, summary of permit activities, and summaries of the documents included with the 60% submittal. 2.19. Prepare 60% Plans. 60% plan documents shall include the drawings as identified in the Deliverable Guidance Document and include revised City Standard Plates related to 700 Series Technical Specifications. 2.20. 60% Specifications. Prepare the Division 00 Specifications, Division 01 Specifications, 700 Series Technical Specifications and Supplemental Technical Specifications per the 60% Specification Guidance. The CITY is using the Engineers Joint Contract Documents Committee (EJCDC) contract documents. Special Provisions and Supplemental Specifications shall be provided for special items and work not covered in the City of Omaha Standard Specifications. The CITY and PMT may also provide some Technical Specifications and Plan Details to be utilized by the ENGINEER, if necessary. 2.21. Plan in Hand Review Meeting. Organize and attend one onsite review meeting following completion of the 60% plans. Attendees will include the ENGINEER, the CITY Project Manager, PMT Coordinator, Compliance Coordinator, Utility company representatives, CITY Construction Division staff, and other CITY and PMT staff as required to review the plans for completeness, constructability, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . review existing pavement and curb conditions, proposed intersection radii and curb ramp locations, extent of surface feature removals and replacements, tree removals and replacements, green solutions, discuss extent of utility relocations/replacements and utility phasing, identification of potential private property conflicts, and identification of other issues that may impact construction. This may include an office meeting to review plan/specification/field review comments, clarify issues and concur on changes. The ENGINEER will take and distribute meeting notes. 2.22. Utility Coordination Meeting. ENGINEER will conduct a utility coordination meeting to review the 60% design drawings. ENGINEER will be responsible for organizing the meeting location, inviting the impacted utilities, taking meeting notes, and distributing meeting notes. Discussions will include utility conflicts, possible alignment revisions of the sewers, and utility phasing. A schedule of relocation work will be requested from the utilities following this meeting. The meeting will be coordinated with the CITY Project Manager, PMT Coordinator, and PMT Utility Coordinator. 2.23. Submit 60% Deliverables for Review. Deliver the 60% submittal documents to the CITY and PMT for distribution and review by the CITY, PMT, agencies, and permitting agencies, as required. 60% documents include plans, specifications, Addendum to the BODR, draft permit applications, etc. 2.24. Address Plan and Specification Review Comments. CITY and PMT review comments will be compiled in one Quality Review Form (QRF) document per deliverable and will be submitted to the ENGINEER. ENGINEER will incorporate comments from the QRF into the design. 90% Design Objective: Develop 90% deliverables for review and utility coordination. The 90% design submittal is meant to be a complete, bid-ready set of construction documents. The purpose of the 90% design submittal is to provide the CITY and PMT the opportunity to review the plans, specifications, and appurtenant material prior to submitting for regulatory review and bidding the project for construction. Deliverables: Per the 90% Deliverables Guidance, including 90% Design Drawings, Specifications and Final Design Report Guidance documents; 90% deliverables include: final bid item list and quantities, final drafts of all necessary permit applications and cover letters, Final Design Report, Final Drainage Report, SEB Exhibit A, SB/ESB Construction Utilization TM; Updated List of Permits and Environmental Clearances, ROW Strip Maps, . update ROW Table, and updated OPC. Scope: 2.25. Prepare 90% Design Drawings. The 90% Design Drawings are meant to be final, bid-ready plans, and at a minimum shall include the items as identified in the 90% Design Drawings Deliverable Guidance Document. Final quantities on some of the major items (such as pavement, rock, etc.) shall be measured quantities with an additional percentage to cover typical potential overruns due to constructing in an 20 Project Manager, PMT Coordinator, Compliance Coordinator, Utility company representatives, CITY Construction Division staff, and other CITY and PMT staff as required to review the plans for completeness, constructability, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . aged, urbanized area, as identified in the Cost Estimate Template Guidance. The CITY will provide a list of typical items and percentage increases to use. 2.26. Finalize Contract Documents. Finalize the contract documents, per the 90% Specifications Guidance Document including cover sheet, Project Contact Information Page, specification section discipline lead sheets, table of contents, Division 00 Specifications, Division 01 Specifications, 700 Series Technical Specifications, Supplemental Technical Specifications, bid item narrative of what the bid item includes, including measurement and payment, and construction constraints. Incorporate utility relocation work schedules as part of the specifications. 2.27. Prepare Final Design Report (FDR). The FDR is a final compilation of the Basis of Design Report (BODR), the addendum submitted at the 60 percent design stage, and any additional modifications and/or calculations that support the final design of the project. The FDR will be prepared in accordance with the 90% Deliverable Final Design Report Guidance. 2.28. Green Solutions. Complete the design of the CITY accepted Green Solutions as part of the plans and specifications including any updates to the Green Solutions TM. A summary of the final Green Solutions implemented will be included as an attachment to the FDR. A detailed maintenance plan for Spring Lake BMP's will be included. 2.29. Risk Management. The ENGINEER shall update the mitigation strategy for the risk factors identified and identify methods to mitigate the risks identified. The Risk Mitigation Strategy TM shall include an identification of risks that should be carried forward to construction contractors as the controlling entity. 2.30. Sustainability. The ENGINEER shall finalize sustainability strategies and quantify anticipated benefits where applicable. Preliminary Project Sustainability Strategies. The ENGINEER will develop preliminary sustainability strategies utilizing the portions of the Envisions"Rating System for Sustainable Infrastructure (www.sustainableinfrastructure.org) that are applicable to the project. The Program Management Team will provide background information on the rating system and will facilitate an approximate two-hour workshop to brief the Project Team on the use of the rating system. The Program Management Team will also provide program expectations regarding the level of achievement for applicable objectives of the rating system. 2.31. Utility Coordination Meeting. ENGINEER will conduct a utility coordination meeting. ENGINEER will be responsible for organizing the meeting location, inviting the impacted utilities, taking meeting notes, and distributing meeting notes. The meeting will be coordinated with PMT. Utilities to provide a schedule and locations of agreed upon relocation work which shall be included in the 90% specifications. Request utility schedule at least four weeks before plan and specification review distribution to enable incorporation in 90% specs. 2.32. Small and Emerging Small Businesses Utilization Form. Follow the requirements of the Small and Emerging Small Business Program (SB/ESB) as outlined on the City of Omaha Human Rights and Relations Department website 21 eteness, constructability, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . and as directed by the CITY, to determine and define portions of the construction project that could be performed by SB/ESB companies. This includes but is not limited to review of the latest CITY certified SB/ESB company listing, identification of sufficient number of companies for each construction task, and completion of EXHIBIT A "UTILIZATION OF SMALL AND EMERGING SMALL BUSINESSES" in the project specifications/contract documents. A Construction Phase SB/ESB Utilization Technical Memorandum shall be prepared that summarizes the evaluation performed by the ENGINEER to identify the portions of the Project that can reasonably be designated for construction by Small Business (SB)/Emerging Small Business (ESB) contractors. The areas identified for SB/ESB subcontractors are specifically designated in the contract documents. 2.33. Prepare Final OPC. Finalize the bid item list in accordance with the CITY standard bid items. Number new bid items in accordance with CITY policy. Engineers Opinion of Probable Construction Cost shall be prepared and submitted per the Cost Estimate Template Guidance. A summary of the Green Solutions related components of the OPC will also be provided. 2.34. Submit 90% Documents for Review. Deliver the 90% submittal documents to the CITY and PMT for distribution and review. 90% documents include plans, specifications, Final Design Report, permits, etc. Environmental, permitting, and regulatory issues shall be in accordance with the Environmental Plan and coordinated with the Compliance Team Lead or designated representative. 2.35. Review Comments. CITY and PMT review comments will be compiled in one Quality Review Form (QRF) document per deliverable and will be submitted to the ENGINEER. Approximately three weeks following plan submittal, organize and attend an office review meeting with the CITY Project Manager, PMT Coordinator, Compliance Coordinator, PMT Utility Coordinator, CITY Construction Division staff, and other CITY and PMT staff as required to review and discuss comments. The ENGINEER will take and distribute meeting notes. ENGINEER will incorporate comments into the Bid Documents. 2.36. UDRB Submittal. The ENGINEER shall prepare the Urban Design Review Board application and the 95% review submittal package required by the UDRB and the City Planning Department for review by City Planning and the UDRB. In general, the UDRB submittal package will include plan-view drawings that clearly show impacts to Green Streets, Bicycle routes, Areas of Civic Importance (ACI), etc., as identified by the PMT as well as the proposed mitigation of those impacts, showing sufficient details to convey the proposed work, but in a non-technical way. The submittal may require the services of a landscape architect to meet UDRB expectations (accomplished through a work change authorization for Task 5.6). Examples of UDRB submittals will be provided to the ENGINEER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 2.36.1. Tree Mitigation Plan In forest areas, the ENGINEER will calculate the canopy area of trees to be removed within the potential project impact areas to determine the number of required mitigation trees. In predominantly open areas, where tree canopies do not overlap to form a continuous canopy, the ENGINEER will develop an inventory of these trees within potential project impact areas to determine the required number of mitigation trees to offset the loss of these trees. 2.36.1.1 The ENGINEER shall provide the services necessary to determine the number of mitigation trees required due to tree removal within park (inventory, calculation of number of trees required, coordination with OPR&PP on new tree locations). 2.36.1.2 UDRB Replacement Trees along city streets — The ENGINEER shall provide the services necessary to inventory the trees along city streets which will be removed due to CSO construction, determine potential locations of new street trees, develop planting plans as required for replacement trees, provide calculations of number of trees required and planting plans to UDRB for review. Provide any coordination with OPR&PP on street tree locations within city park property. 95% Regulatory Review Submittal Objective: Prepare 95% Regulatory Review Submittal. The 95% regulatory review submittal is meant to be a complete, bid-ready set of construction documents incorporating CITY/PMT comments to be submitted to NDEQ for review and approval. Deliverables: Per the 95% (Regulatory Review) Deliverables Guidance. Scope: 2.37. ENGINEER shall prepare a 95% submittal package to the NDEQ for a Construction Permit, incorporating comments received from the City/PMT. Submittal items include: • A cover letter summarizing the project and documenting any significant changes in concept that have been made on the PROJECT in relation to the previously submitted Long Term Control Plan (LTCP) (CITY representative will sign) • Completed, signed Application for NDEQ Construction Permit (CITY representative will sign) • Three (3) copies of sealed/signed Design Drawings, with City/PMT comments addressed/incorporated • Three (3) copies of sealed/signed Specifications with City/PMT comments addressed/incorporated • One (1) copy of sealed/signed Final Design Report with City/PMT comments addressed/incorporated. • Final SWPPP (CITY representative will sign) • Final Drainage Report 23 icycle routes, Areas of Civic Importance (ACI), etc., as identified by the PMT as well as the proposed mitigation of those impacts, showing sufficient details to convey the proposed work, but in a non-technical way. The submittal may require the services of a landscape architect to meet UDRB expectations (accomplished through a work change authorization for Task 5.6). Examples of UDRB submittals will be provided to the ENGINEER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . • Post Construction Stormwater Management Plan (CITY representative will sign) Bid Documents Objective: Finalization of the bid documents and preparation of the plans and specifications for bidding. Deliverables: Signed and Sealed plans and specifications, final OPC, Project Advertisement Form, Final Bid Item List and Quantities, all field books, electronic copy of plans and Contract Documents, and electronic copies of all CADD files. Scope: 2.38. Sealed Contract Documents. The plans and specifications shall be signed and sealed by the ENGINEER project manager and the appropriate disciplines. Submit project advertisement form, final quantities, opinion of probable cost (without any Contingency), and one copy of signed plans & specifications (with CITY signed cover sheet) to CITY for advertisement/bidding Quality Control check. Allow for 5 business days for CITY to complete QC check. 2.39. ENGINEER shall make quality control changes based on comments received during CITY's Quality Control check, sign and seal revised plans and specifications. Provide one original and thirty-five (35) copies of final signed and sealed plans and specifications (contract books) to CITY. Final plans and specifications (contract books) shall be delivered to the CITY no later than the day before the project is advertised for bid. 2.40. Document Submittal. Submit copies of all survey field books, CADD drawings in electronic format, final drainage files/models, GIS files, and Contract Documents in Microsoft Word format. TASK 3—PERMITTING SERVICES Objective: Provide additional environmental investigations and permitting, as required. Deliverables: Construction Dewatering Permit Application, Preliminary Stormwater Pollution Prevention Plan (SWPPP), Preliminary Post-construction Stormwater Management Plan, Preliminary Drainage Report, US Army Corps of Engineers Section 404 Permit Application, NGPC & USFWS, SHPO concurrence, NDEQ 401 Water Quality Certification, USACE Levee Protection 208 and Flood Risk Reduction Project Permit Applications, City of Omaha Grading Permit Application, NDEQ Construction Permit Application, EPA Lead Environmental Review Letter, NDEQ Title 128 Request for Approval Letter, NDOR Access and ROW Occupancy Permit Applications, NDNR Dam Permit Application, NDNR Permit to Impound Water Application, NDNR Permit to Appropriate Water Application, and BNSF Utility License Agreement and Temporary Occupancy Permit Application. 24 as identified by the PMT as well as the proposed mitigation of those impacts, showing sufficient details to convey the proposed work, but in a non-technical way. The submittal may require the services of a landscape architect to meet UDRB expectations (accomplished through a work change authorization for Task 5.6). Examples of UDRB submittals will be provided to the ENGINEER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . Scope: 3.1. Unless otherwise determined by the CITY, any permits, mitigation plans, or similar information developed by the Project Team shall be reviewed by the PMT Compliance Team prior to submission of the final information to the CITY for submission to the appropriate agency. Based on comments received from the PMT, the applications are to be revised and prepared by the ENGINEER for execution by the CITY in accordance with the Environmental Plan. All permits will be in the name of the CITY and the CITY will pay directly for any associated permit application fees. 3.2. The ENGINEER will update the list of permits (including schedule). A copy of the list of permits (with the status of and responsible party for each permit) and a copy of all permit applications and cover letters prepared by the ENGINEER will be included in the 60% and 90% submittals along with a copy of all permits and associated applications to be obtained by the contractor, for review by the PMT Compliance Team. It is anticipated that the following permits, cover letters and related reviews, and/or consultations will be completed by the ENGINEER: 3.2.1. Construction Dewatering Permits (to be obtained by the construction contractor) for discharge into the City's sewer system. ENGINEER will prepare a construction dewatering permit for City/PMT review and acceptance. All aspects of the permit application shall be completed by the ENGINEER, including a summary of the anticipated groundwater quality based on the groundwater quality assessment monitoring as identified in Task 2.7.1. 3.2.2. Preliminary Stormwater Pollution Prevention Plan (SWPPP). Prepare the preliminary SWPPP in accordance with the Environmental Plan. 3.2.3. Preliminary Post-Construction Stormwater Management Plan. ENGINEER will prepare the preliminary Post-Construction Stormwater Management Plan in accordance with the Environmental Plan. 3.2.4. Preliminary Drainage Report. ENGINEER will prepare a Preliminary Drainage Report in accordance with the Environmental Plan. The Drainage Report shall be compiled into one single PDF document along with the necessary BMP certifications. Drainage report shall include PCSMP (Post Construction Storm management Plan) report. 3.2.5. USACE Nationwide 404 Permits, NDEQ 401 certifications, and NDEQ Title 117 permit. This includes a Mitigation Plan for stream and wetlands impacted by the project. 3.2.6. Nebraska Game and Parks Commission and United States Fish and Wildlife Service (USFWS) Endangered Species Conservation Act Consultation. Includes preliminary review of state and federally listed species, a habitat survey, and technical memorandum of results. Once the information is collected, a "Determination of Effect: will be completed for City/PMT review. 25 5.6). Examples of UDRB submittals will be provided to the ENGINEER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . 3.2.7: Cultural Resources Evaluation and State Historic Preservation Office (SHPO) Review Project information as specified in the Environmental Plan will be submitted to City/PMT for review and use in submitting consultation letters to the Nebraska State Historcial Society and State Historic Preservation Office (SHPO). 3.2.8. USACE Levee Protection 208 and Flood Risk Reduction Project permits. The ENGINEER shall prepare the permit applications related to any minor alterations/modifications that do not adversely affect any potential flood fighting activities. 3.2.9. City of Omaha Post Construction Stormwater Requirements. The ENGINEER will prepare a Post Construction Stormwater Management Plan including a Drainage Report. The ENGINEER shall be responsible for uploading all supporting documentation to the PCSWMP site (PERMIX). 3.2.10. City of Omaha Grading Permit. The ENGINEER shall prepare a permit application and also provide the supporting documentation as identified in the permit application in accordance with the Environmental Plan. 3.2.11. NDEQ Stormwater Permit. The ENGINEER shall prepare a permit application and also provide the supporting documentation as identified in the permit application in accordance with the Environmental Plan. 3.2.12. EPA Lead Remediation Review. The ENGINEER shall prepare a letter to EPA, using City/PMT template, requesting a map and list of properties that have been or are planned to be remediated. The ENGINEER shall incorporate any specific soils handling requirements within the Environmental Controls Specification for construction. 3.2.13. NDEQ Construction Permit. The ENGINEER shall prepare a letter and NDEQ construction permit application for submittal with the Regulatory Review Set of Plans and Specifications. The ENGINEER shall utilize the City/PMT template when drafting the cover letter. 3.2.14. NDEQ Title 128 Approval. The ENGINEER shall prepare the necessary documentation for obtaining approval from the NDEQ for removal and installation of a sewer in an existing landfill area. 3.2.15. NDOR Access and ROW Occupancy Permits. The ENGINEER shall prepare the necessary permits through the Nebraska Department of Roads (NDOR) for the Project, as construction of new sewers is anticipated under 13th Street and adjacent to the Veterans Memorial Bridge. 3.2.16. NDNR Dam Permit, Permit to Impound Water and Permit to Appropriate Water. Based on the preliminary discussion with NDNR staff, the ENGINEER shall prepare the above mentioned NDNR permits applications and supporting permit documentation in connection with the earthen embankment of the proposed wet pond with Spring Lake Park. The level of effort for this task is based on the assumption of the proposed embankment/dam being classified as a low-hazard dam structure. 26 ER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . • TASK 4—BIDDING ASSISTANCE Objective: Provide assistance to the CITY, on an as requested basis, for assistance during the bidding process. Deliverables: Addenda and other items identified by the CITY during the bidding phase. Scope: 4.1 Transition Meeting: Attendance at a Transition meeting with the Program Management Team and CITY Construction Management (CM) staff for the ENGINEER to provide PROJECT design background information and specific design related issues/information to the CM staff in preparation for the pre-bid meeting and the construction phase. 4.2 Pre-Bid Meeting: .Attendance at Pre-bid meeting organized by the CITY. No more than two personnel from the ENGINEER shall attend the pre-bid meeting. 4.3 Prepare Addenda: Prepare addenda as required to address questions raised at the pre-bid meeting, written questions from bidders, or other Contract Document plan and specification clarifications. One copy of the addenda will be provided to the CITY. 4.4 Bid Evaluation: ENGINEER shall provide assistance in the evaluation of the bids, as requested by the CITY. TASK 5—ADDITIONAL SERVICES Additional services shall be provided only if approved by the CITY through a fully executed Work Change Authorization or Amendment to the AGREEMENT, as appropriate. Scope, schedule and compensation will be negotiated for these additional services as necessary. These additional services may include,but shall not be limited to: 5.1 Migratory Bird Treaty Act (MBTA) Survey (If required). ENGINEER will perform MBTA survey of the Project area to determine if any "Species of Significance" such as raptors, bald eagles, etc. are present in the Project area. The provisions of the MBTA are also applicable to construction activities (clearing and grubbing, tree removal, etc.) that may result in the taking of any migratory birds, eggs, or young including active nests. The MBTA is applicable year round, but most migratory bird nesting activities occur between April 1 and July 15. The PMT has previously completed a MBTA survey in September 2011 as part of the Missouri River Wastewater Treatment Facility (MRWWTF) and South Interceptor Force Main (SIFM) projects, which shall be reviewed by the ENGINEER prior to completing any additional MBTA surveys for the Project. This task is limited by the hours shown on the Contract ($2,620.00). 5.2 Provide assistance, coordination, and design services relating to community enhancements (if required). Additional services related to community enhancements may include attending meetings with neighborhood groups and OPR&PP staff to define potential enhancement projects and identify locations for those community enhancement projects. The services may include field 27 vel of effort for this task is based on the assumption of the proposed embankment/dam being classified as a low-hazard dam structure. 26 ER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . investigations and inventories, and preliminary and final design of community enhancements which are included in the final deliverables prepared under this professional services agreement. Because the potential community enhancement projects are yet to be identified, and therefore development of a scope of services is not possible at the time of agreement's execution, the City and ENGINEER agree to include an allowance of$7,970.00 in said professional service agreement for possible use for meetings and other design services related to the identification, evaluation, preliminary and final design of community enhancements. SCHEDULE ENGINEER agrees to complete by May 31, 2013, the necessary final design services listed in this Exhibit, and includes bid ready plans and specifications and permit applications. The schedule of Bid Phase services shall be coordinated with the CITY during the bid phase. Services beyond the final design phase and bid phase, if included by amendment, shall be completed as necessary in context to the actual construction timing. The CITY recognizes that completion of the design work listed in this Exhibit within this deadline is contingent upon timely response from utilities and CITY or their authorized representatives. 28 Work Change Authorization or Amendment to the AGREEMENT, as appropriate. Scope, schedule and compensation will be negotiated for these additional services as necessary. These additional services may include,but shall not be limited to: 5.1 Migratory Bird Treaty Act (MBTA) Survey (If required). ENGINEER will perform MBTA survey of the Project area to determine if any "Species of Significance" such as raptors, bald eagles, etc. are present in the Project area. The provisions of the MBTA are also applicable to construction activities (clearing and grubbing, tree removal, etc.) that may result in the taking of any migratory birds, eggs, or young including active nests. The MBTA is applicable year round, but most migratory bird nesting activities occur between April 1 and July 15. The PMT has previously completed a MBTA survey in September 2011 as part of the Missouri River Wastewater Treatment Facility (MRWWTF) and South Interceptor Force Main (SIFM) projects, which shall be reviewed by the ENGINEER prior to completing any additional MBTA surveys for the Project. This task is limited by the hours shown on the Contract ($2,620.00). 5.2 Provide assistance, coordination, and design services relating to community enhancements (if required). Additional services related to community enhancements may include attending meetings with neighborhood groups and OPR&PP staff to define potential enhancement projects and identify locations for those community enhancement projects. The services may include field 27 vel of effort for this task is based on the assumption of the proposed embankment/dam being classified as a low-hazard dam structure. 26 ER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . EXHIBIT "C" BREAKDOWN OF COSTS 29 > rri .rJ 0-' CD J '-, C ••0-• 0.Q' i• , 0 ~ NNE ° ¢, ''d 0 CD 0• O rr J co,' p ° Q fD a ,,,,,.. `— CD Q-. `b to h r-r 88D d r� N N N ° d. 01 C P d C•"� O CD C. ' N cD CD ' Z CDEn '� r+ A) cn "'0 (D 0 00 .-.CA • 0 Q �. C 0co . A, OOW" Oo � � R°U�Q9 r� ►h . :sue P p "-,. 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The services may include field 27 vel of effort for this task is based on the assumption of the proposed embankment/dam being classified as a low-hazard dam structure. 26 ER for reference. A draft review submittal will be required for Planning Department Review (3 copies) and a final Board submittal incorporating Planning Department comments (17 copies). Urban Design Review Board (UDRB) review comments shall be addressed by the ENGINEER and incorporated into the Final plans and specifications. 22 lity, 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . i a L _ E. ,., .L_. al 1 pie ,, . If,s•,_ , :,• . ,., . .i ***1******* 4.** a ., . .. .. . •• .. . o . .:, l N aI is S E I x 1 0 I . 0 "H w n cg .,2 di L 99 , a -----ILL N LL u u a` a 9. 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E y�E W b B ' — E a a o ' V „ c .. n 3a € A - a • 3pp `m E E d € g ° e !^ m .g E c S c O - t € CE. " rc Y aS m r IE c c r kf d LL d 3 II a E o 1 S ! = A 8 i . E2 o `o z a 3 Ot T d i^ h ` �' o ' € 5oo'WOmo S oai i . E d �ma r N gf c a' 'y E c 2 NQ € oO L E� a ' ' Ao HEc IcfWSWI o _ i € EVH acgNE. „ , y m4E 6EpcoNma : 4;026kaz.; : mE ¢ ^ od m H i E Pclsc€ comm ZmUt6q ° ca f - a1Sa 3g & c - 2 U d wwwO ` y1Wx df _m kIllma '- ~,- € „ o .m aOEta ` EonoOoyv i ' 7"'51 1R ' " 4, ao'1Zikknze3Pzw zmg ? g ` . R I Nrci a4; ,IN � HMn!“wwN: c1M 5mo4 r,i .y' 7a n.N NN .,,4,. N N NO n�nnn n n Fadva mN F V o ' TNT r � 11�TI 17 �' T TT 1- TT— —rir t. - 4NNmm22�' Nmmm la $ mV, m � �Mh, �� m° emNm ZImm ml2d� - e I 1I l 1 III . 1 I I I l l 1 1 I I L ' l I l l 1 ao 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . c-25a CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, an Engineering Services Agreement with Kirkham, Michael, &Assoc' tes, Inc. to provide professional study phase services for OPW 51997, being the Missouri Avenue/Spring Lake Park Sewer Separation, was approved by Council Resolution No. 784 on January 25, 2011; and WHEREAS, additional services are required for the final design and bid phases of this project; and, WHEREAS, Kirkham, Michael, & Associates, Inc. has agreed to perform the additional services needed as detailed in the attached Amendment No. 1 to the Agreement, which by this reference is made a part hereof, for an additional fee not exceed $1,213,743.00 to be paid from Sewer Revenue Improvement Fund 21124, CSO Implementation Organization 116918; Sewer Revenue Bonds will be issued to finance this project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, Amendment No. 1 to the Engineering Agreement with Kirkham, Michael, & Associates, 'Inc. for the provision of final design and bid phase services for the Missouri Avenue/Spring Lake Park Sewer Separation, known,as project OPW 51997, is hereby approved. BE IT FURTHER RESOLVED: THAT, the Finance Department is authorized to pay the additional fee not to exceed $1,213,743.00 for these engineering services from the Sewer Revenue Improvement Fund 21124, CSO Implementation Organization 116918, Sewer Revenue Bonds will be issued to finance this project. 1525htp APPROVED AS TO FORM: 712 DEPUTY CITY ATTORNEY. DATE By (" u� cilmember Adopted A ...21 Q it y Clerk r /�� Approved Mayor oo y Si ' m .on �m mm mm m m N « rvn _ O 6, . E y�E W b B ' — E a a o ' V „ c .. n 3a € A - a • 3pp `m E E d € g ° e !^ m .g E c S c O - t € CE. " rc Y aS m r IE c c r kf d LL d 3 II a E o 1 S ! = A 8 i . E2 o `o z a 3 Ot T d i^ h ` �' o ' € 5oo'WOmo S oai i . E d �ma r N gf c a' 'y E c 2 NQ € oO L E� a ' ' Ao HEc IcfWSWI o _ i € EVH acgNE. „ , y m4E 6EpcoNma : 4;026kaz.; : mE ¢ ^ od m H i E Pclsc€ comm ZmUt6q ° ca f - a1Sa 3g & c - 2 U d wwwO ` y1Wx df _m kIllma '- ~,- € „ o .m aOEta ` EonoOoyv i ' 7"'51 1R ' " 4, ao'1Zikknze3Pzw zmg ? g ` . R I Nrci a4; ,IN � HMn!“wwN: c1M 5mo4 r,i .y' 7a n.N NN .,,4,. N N NO n�nnn n n Fadva mN F V o ' TNT r � 11�TI 17 �' T TT 1- TT— —rir t. - 4NNmm22�' Nmmm la $ mV, m � �Mh, �� m° emNm ZImm ml2d� - e I 1I l 1 III . 1 I I I l l 1 1 I I L ' l I l l 1 ao 19 ng and provide documentation. The rationale for deviation from 13 Wycliffe o�,. 6icago Chicai T. Clr Project No. MAPA-5127(2) Control No. 22376A Blondo St, 156th St- Eldorado, Phase 1 Exhibit "A" t • : .1' '...., ,..."------- . •zi" p:i .1-i .F. CAn C D>< .5#P t%) in- „›. coca- ,4>.g. n> lit O ' n R J T� .��• 0 't n z O U +n Q • -P. `C ,n.� A) O 0\ Fr P. I CD Fir Fir ',i), • w I Q `0. 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