RES 2012-1583 - Agmt with Douglas and Sarpy counties for Under the Sink household hazardous waste facility Ps
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A\`, Pis Public Works Department
ril ► C_ pa { p�� t,�e t Omaha/Douglas Civic Center
f�'� 12 t'i O Y 2 1 I f 7 12. 5 5 1819 Farnam Street,Suite 601
��M w,C! '�,►fit December 4, 2012
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0 (402)444-5220
Q�ren F$sRv� CITY CLERK Fax(402)444-5248
CityofOmaha QMAHA, NEBRASK A Robert G. Stubbe,P.E.
Jim Suttle,Mayor Public Works Director
Honorable President
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and Members of the City Council,
Transmitted herewith is a Resolution approving an Amendment to the Interlocal Agreement with
Douglas County, and Sarpy County, Nebraska to provide for cost sharing to reconcile a budget
cash flow deficit in the funding of Under the Sink, the local household hazardous waste facility
serving residents of Omaha, Douglas County and Sarpy County.
The Original Interlocal Agreement, entered into in July 2006, defined the terms and conditions to
which the parties would participate in the joint project for which Omaha would pursue grant
funding and provide the property, staffing and operation of Under the Sink. Since the execution
of this agreement, the Nebraska Department of Environmental Quality (NDEQ), as the provider
of the grant funding of this facility has changed its means of providing this funding. NDEQ now
provides funding on a reimbursable basis, which has created an operating budget cash flow
deficit of$95,295 for the budget year running from January 1, 2013 to December 31, 2013.
The City, Douglas County, and Sarpy County have agreed to address the deficit by making a
one-time even contribution of the funds now needed on an up-flront basis for this facility to
maintain operations, as detailed in the attached Amendment. The City's local share of$31,765
will be paid from the Stormwater Fee Revenue Fund 12128, Stormwater Management
Organization 116312.
The Public Works Department requests your consideration and approval of the attached
Resolution and Amendment to the Interlocal Agreement.
Respectfully submitted, Referred to City Council for Consideration:
//-/3-/- fr /1'12-
Ro rt G. Stubbe, P.E. Date Mayor's Office Date
Public Works Director
Approved as to Funding:
//-17— /a-
Pam Spaccarotella Date
Finance Director
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Amendment to Interlocal Cooperation Act Agreement
• Household Hazardous Waste Site Grant and Operation
WHEREAS,the City of Omaha ("Omaha"), County of Douglas ("Douglas"), and County of Sarpy("Sarpy")
entered into an Interlocal Cooperation Act Agreement, in July 2006, establishing terms under which
Omaha would pursue grant funding and provide property, staffing and operation of a Household
Hazardous Waste (HHS)facility for residents of Douglas and Sarpy, and
WHEREAS,the process and procedure under which the Nebraska Department of Environmental Quality
(NDEQ) provides grant funding to Omaha has changed,and
WHEREAS, due to the process and procedure change the available grant funds from NDEQ will now be
provided on a reimbursable basis, and
WHEREAS,this change will create a budget cash flow deficit of$95,295 for the period beginning January
2013 through December 2013, and
WHEREAS, Omaha, Douglas and Sarpy propose to address this budget cash flow deficit by each providing
funding equal to one third of the projected deficit over the period of December 2012 through March
2013, in payments as noted in Table 1.
Table 1. Funding Obligations for each entity.
Omaha Douglas Sarpy Totals
Due 1/31/2013 $15,882.50 $15,882.50 $15,882.50 $47,647.50
Due 4/30/2013 $15,882.50 $15,882.50 $15,882.50 $47,647.50
Totals $31,765 $31,765 $31,765 $95,295.00
NOW,THEREFORE, in consideration of the mutual covenants and promises contained herein, it is agreed
that Omaha, Douglas and Sarpy shall provide additional funding in the amounts and by the dates
designated in Table 1 herein.
All other provisions of the Interlocal Cooperation Act Agreement shall remain unchanged, but will be
reviewed by committee and may be revised.
It is further understood that this is a one-time reconciliation of the HHS operating fund to account for
the budget cash flow deficit. Further,the parties understand that due to the uncertainty of future grant
funding and increasing costs of operation,the funding formula for the HHS facility may need to be
evaluated and revised.
This Agreement may be executed in two or more counterparts, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument. Counterpart copies of
this Agreement, as executed, shall be maintained as part of the records held by Omaha.
IN WITNESS WHEREOF,this Amendment is entered into by the parties pursuant to resolutions duly
adopted by their respective governing boards.
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Amendment to Interlocal Cooperation Act Agreement
• Household Hazardous Waste Site Grant and Operation
SIGNATURE PAGE
Executed by the County of Douglas, Nebraska on this day of , 2012.
ATTEST: DOUGLAS COUNTY, NEBRASKA
BY
COUNTY CLERK CHAIR
APPROVED AS TO FORM
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Adopted
42kila
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Approved... .
Mayor
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C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City of Omaha, Douglas County, and Sarpy County, Nebraska-have
entered into an Interlocal Agreement for the funding, property, staffing and operation of Under
the Sink, a household hazardous waste facility serving the residents of the aforementioned
jurisdictions; and,
WHEREAS, subsequent to the enactment of the Original Agreement the Nebraska
Department of Environmental Quality has changed the manner under which it provides the grant
funding for this facility, creating a budget cash flow deficit of$95,295 for the period of January
1 through December 31, 2013, which necessitates a one-time funding reconciliation; and,
WHEREAS, the City of Omaha, Douglas County, and Sarpy County, Nebraska each
agree to evenly divide this deficit as detailed in attached Amendment to the Interlocal
Agreement, which by this reference is made part hereof, with the City's share of$31,765 to be
paid from the Stormwater Fee Revenue Fund 12128, Stormwater Management Organization
116312.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Amendment to the Interlocal Agreement
between the City of Omaha, Douglas County, and Sarpy County, Nebraska for the reconciliation
of the year 2013 budget cash flow deficit for the Under the Sink Household Hazardous Waste
Facility in the amount of $95,295, due to changes in the application of grant funding by the
Nebraska Department of Environmental Quality, is hereby approved; and
THAT, the Finance Department is authorized to pay the City's local share of $31,765
from the Stormwater Fee Revenue Fund 12128, Stormwater Management Organization 116312.
1619htp APPROVED AS TO FORM:
DEPUTY CITY ATTORNEY DATE
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Adopted DEC 1 1 2012
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C'ty Clerk /2/3 2-
Approved... �• . //ice
Mayor
need to be
evaluated and revised.
This Agreement may be executed in two or more counterparts, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument. Counterpart copies of
this Agreement, as executed, shall be maintained as part of the records held by Omaha.
IN WITNESS WHEREOF,this Amendment is entered into by the parties pursuant to resolutions duly
adopted by their respective governing boards.
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. •
• 1 `.. .
6-0
Adopted
42kila
ity Clerk
Approved... .
Mayor