RES 2013-0203 - Bid from Blade Masters Ground Maintenance Inc for service for Willow Wood subdivision 4�tAAHA,N�8'�v ( / P (\ Parks, Recreation &
40
` � Public Property Department
�►�� 13 i Il i r,, S Omaha/Douglas Civic Center
® ' 'S-4. tt 1819 Farnam Street,Suite 701
o F Omaha,Nebraska 68183-0701
'POpt� (402)444-5900
4
'4r)FEsik '4 K FAX(402)444-4921
City of Omaha M H' ' ;,'r '•
Jim Suttle,Mayor
February 12, 2013
Honorable President
and Members of the City Council,
Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing
Agent to issue a Purchase Order to Blade Masters Ground Maintenance, Inc. to provide ground
maintenance for the Willow Wood Subdivision, 123rd and Blondo Street, in the total amount of
$39,650.00. The services will include clean-up, mowing, trimming, fertilization, weed control,
seeding, parking lot treatment, and aeration, for the Parks, Recreation, and Public Property
Department.
Blade Masters Ground Maintenance, Inc. submitted the lowest and best bid for the project.
The following bids were received on October 31, 2012:
CONTRACTOR BID
BLADE MASTERS GROUND MAINTENANCE, INC. $39,650.00 (BEST BID)
Alexander Lawns $39,774.00
Navarro Lawn &Landscape $40,726.00
Spencer Management $41,615.50
Tru Green $44,251.86
Blade Masters Ground Maintenance, Inc. has on file a current Annual Contract Compliance
Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor
to ensure compliance with the Contract Compliance Ordinance.
Finance Department is authorized to pay the Funds in the total amount of$39,650.00 to Blade
Masters Ground Maintenance, Inc. from the General Fund No. 11111 and Organization No.
115025, Ground Maintenance Contracts.
The Parks, Recreation and Public Property Department recommends the acceptance of the bid
from Blade Masters Ground Maintenance, Inc. being the best bid received, and requests your
consideration and approval of this Resolution.
Page -2-
Honorable President
and Members of the City Council
Respectfully submitted,
Si_LS'AA) a /�Brook BenActing Director ate
Parks, Recreation and
Public Property Department
Approved as to Funding: Approved:
St "-- ( 5' 8 , cli _ / ô/'3
Leslie A. Schaefer , Date Human Rights and Relations Date
Interim Finance Directdr
Referred to City Council for
Consider tion:
Mayor's Of ice/Title Date
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BID BOND: 5%
Douglas County Purchasing
TABULATION OF BIDS ON: CITY OF OMAHA
Grounds Maintenance (Willow Woods Subdivision) Blademasters Navarro
Alexander Grounds Lawn & Spencer Team Green Tru Green
Date of Opening Page 1 Lawns Maintenance Landscape Mangement
October 31,2012
Department As Read in Bid Committee
Quantity DESCRIPTION UNIT UNIT UNIT UNIT UNIT UNIT
PRICE C PRICE C PRICE B PRICE B PRICE PRICE B
32 each Weekly cleanup BID/each: $10.00 $25.00 $15.00 $10.00 $33.33
10 each Biweekly cleanup BID/each: $48.00 $40.00 $25.00 $20.00 $73.33
24 each Mowing -Trimming BID/each: $1,200.00 $1,300.00 S1,275.00 $1,505.00 $11.25
1 each Fertilizing BID: $4,800.00 $3,200.00 $3,800.00 $1,725.00 $4,023.00
1 each Weed Control BID: $2,200.00 $2,000.00 $2,046.00 $1,250.00 $2,666.00
4 each Weeding BID/each: $168.00 $50.00 $175.00 $200.00 $167.00
1 each Seeding (1 acre) BID: $322.00 $300.00 S300.00 $200.00 $725.00
2 each Parking Lot Treatment BID/each: $90.00 $125.00 $75.00 $200.00 NO BID $85.00
2 each Aerification BID/each: $1,000.00 $650.00 $1,200.00 $300.00 $3,600.00
ALL OR NONE TOTAL ANNUAL BID: $39,774.00 $39,650.00 $40,726.00 $41,615.50 $44,251.86
H.H
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Grounds Maintenance(Willow Wood Subdivision)
RETURN BIDS TO: Pubhshed October 17,2012 Page 1
CITY CLERK
1819 Famam Street,LC-1 BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5%
OMAHA-DOUGLAS CIVIC CENTER IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE.
Omaha,Nebraska 88183-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
NOT AN ORDER Bid Opening Time&Date. 1100 a.m.CST on Wednesday,October 31,2012
IMPORTANT
1 Bid must be in the office of the CITY CLERK,1819 Famam Street,LC-1, 4 If Federal Excise Tax applies,show amount of same and deduct
OMAHA-DOUGLAS CIVIC CENTER,Omaha.NE 68183-0011 Exemption certificates wni be furnished. Do not include lax in bid
by the opening date and time indicated in a sealed envelope marked'
BID ON:CITY OF OMAHA Grounds Maintenance(Mow Wood Subdivision) 5 BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES
2 As evidence of good faith a bid bond or certified check must be submitted with bid 6. Man submitting bid on items listed,bidder may on a separate sheet,make
Bid bond or certified check shall be made payable to'City of Omaha' suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of materel or utifzaban of standard items or quantity change.
3. Right is reserved to acceptor reject any or all bids in their enbrety and the bidders shall 7. If you do not bid,return steels with reason fa declining. Failure to do so will indicate
have the nght to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our rnaing list TABULATION SHEETS FOR THE BIDS
accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT
YAW douolascountvourchasrog aq. DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Grounds Maintenance of Willow Wood Subdivision, per
attached four(4) pages of specifications dated October
2012 and drawings(1 page)
ALL OR NONE TOTAL BID: $ . 45-0"OD
(5%Bid Bond is to be based
upon this amount)
Questions regarding this bid should be directed to:
John Wynn, City Forester, at(402)444-5956
REQUIREMENTS FOR BID BOND AND PERFORMANCE BOND:The surety company issuing the bid bond or the performance bond
should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the
Treasury. A certified check,an official bank check,or cashiers check drawn on a national bank or a bank chartered under the laws of the
state,payable to the city,or lawful money of the United States,or a United States Govemement Bond(negotiable)are acceptable
substitutes for bond requirements.
PERFORMANCE BOND:The contractor shall provide a performance bond or certified or cashier's check equal to his bid within ten(10)
calendar days from award of the contract.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights&
Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights&
Relations Department Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444-
5055
(PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms % Firm: 6iatit rootstus Glrow)A3 Yogifte cure,Incorporated In' JE
Delivery(or completion) Name tart y C oer"-Z Signature' �1 "1---
calendar days following Title: Pr'2S IGl en+ Phaneij pa 5)Q to 3O tr Fax-
award Address: 13b c I Lill bedti rl i r ilJ v-\ M (p 8 i)D''1
StreetP O.Box City State Zip
Email Address:
DOUGLAS COUNTY
REQUEST FOR BID & BID SHEET
ON: CITY OF OMAHA Grounds Maintenance(Willow Wood Subdivision)
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
WILLOW WOOD SUBDIVISION
Park and Common Areas-Street Islands
32 each Weekly cleanup BID/each: $ *OS— $ 6°0
10 each Biweekly cleanup BID/each: $ 90 $ 946
24 each Mowing-Trimming BID/each: $ /30 0 $ ZOO
1 each Fertilizing BID: $3.0a
1 each Weed Control BID: $eg.06 O
4 each Weeding BID/each: $ 0 $ ZOO
1 each Seeding (1 acre) BID: $ 36t.)
2 each Parking Lot Treatment BID/each: $ /2.5 $ cS'C -)
2 each Aerification BID/each: $ 63-0 $ /3 O 0
ALL OR NONE TOTAL ANNUAL BID: $ 3 9 0-C-()
The above units are an estimate. The City reserves the right to
add or subtract from the contract work based on the unit costs.
The estimated quantities will be used to determine the overall
lowest and best bid.
Certified Applicators Name: .,ri'y i r -f>
Registration Card Number: V(,j_/ 410.57/
Expiration Date: q-/c- ZO/V
SIGN ALL COPIES Firm glade_ tau s Gnwr s)21i
BY 4 ' ---
Title fees d eel-
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA Grounds Maintenance(Willow Wood Subdivision)
NOT AN ORDER Page 3
DESCRIPTION
INSURANCE: For City projects where the scope of work will be less than$200,000.00,the following levels of
insurance will be required: The successful contractor shall provide a certificate of insurance indicating(1)adequate
workers'compensation; (2)public liability in an amount not less than$250,000 for injuries including accidental death
to any person and subject to the same limit to each person in an amount of not less than$500,000 where more than
one person is involved in any one accident;and(3)property damage insurance in an amount not less than
$500,000; and naming the City of Omaha an additional insured.
For City projects where the scope of work will exceed$200,000.00,the following levels of insurance will be
required: The successful contractor shall provide a certificate of insurance indicating(1)adequate workers'
compensation;(2)public liability in an amount not less than$1,000,000 for injuries including accidental death to any
person and subject to the same limit to each person in an amount of not less than$5,000,000 where more than one
person is involved in any one accident; and(3)property damage insurance in an amount not less than$500,000;
and naming the City of Omaha an additional insured.
Solid Waste Disposal: Pursuant to an Interlocal agreement between the City of Omaha(Res. 124)and Douglas
County(Res. 85)dated January 312012,all solid waste collected and/or processed pursuant to City or County
contracts is required to be taken to the Douglas County Pheasant Point Landfill and/or any other transfer station,
MRF or disposal facility controlled by the City and/or the County.
This includes trash, rubbish and other solid waste. This is a requirement that will not be waived.
C&D, hazardous waste, untreated medical waste, and asbestos would be exempt from this directive, as would
recycled materials.
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat.
§48-1122,the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee,
or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure,
terms,conditions,or privileges of employment because of the race,color, religion,sex,disability, or national origin
of the employee or applicant.
New Employee Work Eligibility Status(Neb.Rev.Stat.§4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work
eligibility status of new employees physically performing services within Douglas County. A federal immigration
verification system means the electronic verification of the work authorization program authorized by the illegal
Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a,known as the E-Verify Program,or
an equivalent federal program designated by the United States Department of Homeland Security or other federal
agency authorized to verify the work eligibility status of a newly hired employee.
If the Contractor is an individual or sole proprietorship, the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form,available on the
Department of Administrative Services website at www.das.state.ne.us
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor
agrees to provide the US Citizenship and Immigration Services documentation required to verify the
Contractor's lawful presence in the United States using the Systematic Alien Verification for
Entitlements(SAVE) Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the
Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified
as required by Neb. Rev. Stat. §4-108.
SIGN ALL COPIES Firm el G rl'1aSt r5 u01,41b
By a --
Title Qresi
CONTINUATION SHEET
Responsible Contractor Compliance Form
RC-1
� r
. Regulation: ' :o Fros'-�
A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require:
I.That all contractors who submit a bid to City of Omaha shall designate a representative who on
behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form
(RC-1). An incomplete or unsigned RC-1 form will make your bid null and void.
2. Filing this Report(please initial in the boxes below):
Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully
t,At'1 authorized to perform employment in the United States and that the Contractor and all sub-
contractors shall use E-Verify to determine work eligibility.
Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of
1112
Employee law(Neb.Rev.Stat.Section 48-2901 et seq.).
t-W" Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards
"�f Law(Neb.Rev.Stat.Section 73-104 et seq.).
1.,d„J Contractor has not been convicted of any tax violations(local,State and Federal)within the last
""11 three years from the date this bid is submitted.
Contractor has not,upon final determination by the Occupational Safety and Health
LA11Administration,been convicted of a criminal,repeat,or willful violation of the Occupational
Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations
within the past three(3)years.
fL�� Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project
comply with the provisions of the Responsible Contractor Compliance Form RC-I.
131111
Signature Date
By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false
information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub-
contractors can be subject to immediate disqualification and prohibited from any future City of Omaha
contract for a period of 10 years.
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c:-asA CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on October 31, 2012, to provide ground
maintenance for the Willow Wood Subdivision, 123rd and Blondo Street, in the total amount of
$39,650.00. The service will include clean-up, mowing, trimming, fertilization, weed control,
seeding, parking lot treatment, and aeration, for the Parks, Recreation, and Public Property
Department; and,
WHEREAS, Blade Masters Ground Maintenance, Inc. submitted the lowest and best
bid within bid specifications; and,
WHEREAS, Blade Masters Ground Maintenance, Inc. has complied with the City's
Contract Compliance Ordinance No. 28885 in relation to Civil Rights-Human Relations; and,
WHEREAS,the Mayor has recommended acceptance of this bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the bid from Blade Masters Ground
Maintenance, Inc. to provide ground maintenance service for the Willow Wood Subdivision, 123rd
and Blondo Street, in the total amount of$39,650.00,being the lowest and best bid received, within
the bid specifications, attached hereto and made a part hereof, is hereby accepted. The service will
include clean-up, mowing, trimming, fertilization, weed control, seeding, parking lot treatment, and
aeration. The Purchasing Agent is authorized to issue a purchase order in conformance herewith.
Funds in this amount shall be paid from the General Fund No. 11111 and Organization No. 115025,
Ground Maintenance Contracts.
APPROVED AS TO .
/-, 71-/-/3
ASSI ANT CITY ATTORNEY DATE
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By.1r .. . ,.,,.,*... ....
u icilmember
Adopted B...1...22.120.t3.... 7-0 /
*.
5 7_/_
rty Clerk
f
0:Way
Approved.... .. ;10A(oert(r'-"---
Mayor
NO. ......
Resolution by
Res. that, as recommended by the Mayor, the bid from Blade Masters
Ground Maintenance,Inc.to provide ground maintenance service for the
Willow Wood Subdivision, 123rd and Blondo Street, in the total amount
of$39,650.00, being the lowest and best bid received, within the bid
specifications, attached hereto and made a part hereof, is hereby
accepted. The service will include clean-up, mowing, trimming,
fertilization, weed control, seeding, parking lot treatment, and aeration.
The Purchasing Agent is authorized to issue a purchase order in
conformance herewith. Funds in this amount shall be paid from the
General Fund No. 11111 and Organization No. 115025, Ground
Maintenance Contracts.
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Presented to City Council
FEB 1 2 2013
Adopted a 0
guiier grown
City Clerk