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RES 2013-0263 - PO from Mercedes Benz of Omaha for van Office of the Mayor c, 1 1 ieu I Z 13 F r.-, i ' 1' 1819 Farnam Street,Suite 300 f\'/� l , �N Omaha,Nebraska 68183-0300 ,+C [(, (402)444-5000 r'i Y FAX: (402)444-6059 HAA k, ` J Honorable President and Members of the City Council, Transmitted herewith is Resolution authorizing the purchase of and payment of one (1) Mercedes Benz 2500/170 Sprinter Extended Cargo Van in the amount of$41,648.00. The Sprinter Cargo Van will be used by the Douglas County Sheriff's Office, a partner agency in the Tri-County PET Region, providing their Hostage Negotiation Team and other special teams with a mobile command post. The following bids were received relative to the abovementioned items: Mercedes Benz of Omaha $41,648.00 The Sprinter Cargo Van is budgeted and will be funded up to $32,900.00 by the Nebraska Emergency Management Agency (NEMA) FY 2011 State Homeland Security Grant, Award #2011-SS-00017, approved by City Council on August 14, 2012, Ordinance No. 39418, Fund 12151, Organization 130752. Local match funding in the amount of$8,748.00 will be provided by the Douglas County Sheriff's Office. Respectfully submitted, Approved as to Funding: /700. 2_114_11/43 itts2L c,k:6 iCi, lei( ,i-/(3-/c3 Jim 1e Date Leslie Schaefer Date M r �D Interim Finance Director Approved: 1, ,,k- Zi,,h i) (7;2/ 3 Human Rights and Relations ate P:\MYR\0046PR Timothy F. Dunning - Douglas County Sheriff Y 3601 NORTH 156TH STREET •,� OMAHA, NEBRASKA 68116-6461 PHONE 402-444-6641 V February 8,2013 Eric Carlson Purchasing 902 Civic Center Omaha,NE RE: Bid Acceptance for 2013 Mercedes Benz 2500/170 Sprinter Extended Cargo Van The Sheriff's Office will accept the bid from Uber Enterprises,Inc., DBA Mercedes Benz of Omaha in the amount of$41,648.00. However,the amount of$32,900.00 will be sent directly to the dealer for payment through grant funds. The Sheriffs Office will be responsible for the balance. Sincerely, imothy F. 'ng Sheriff TFD/aj • E.C. DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA New Sprinter Extended Cargo Van RETURN BIDS TO: Published: December213,2012 Page 1 CITY CLERK 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT b% LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE. Omaha,Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST on Wednesday,January 09,2013 IMPORTANT 1. Bid must be In the office of the CITY CLERK,1819 Farnam Street,LC-1, 4. 1f Federal Excise Tax applies,show amount of same and deduct. OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183-0011 Exemption certificates will be furnished. Do not Include lax in bid. by the opening date and time Indicated in a sealed envelope marked: BID ON:CITY OF OMAHA New Sprinter Extended Cargo Van 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make Bid bond or certified check shall be made payable to-City of Omahi7 suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard hems or quantity change. 3. Right Is reserved to accept or reject any or all bids in their entirety and the bldders shah 7. Ii you do not bid,return sheets with reason for deciniing. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing ist.TABULATION SHEETS FOR THE BIDS accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT yrw w.douglascountyourchasinp.orq DO NOT CALL FOR THIS INFORMATION. Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below: QUANTITY DESCRIPTION UNiT PRICE EXTENSION 1 each New Sprinter Extended Cargo Van, per attached five(5) - pages of specifications. BID/each: $ f t I 0,1-/g Year/Make/Model:a013 �re s 3e/ Z. 1.1 45'oo /f 7o Spri n-f-e.r EXffendei �j9�— 04-02&p VAN TOTAL BID: $ I (5%Bid Bond is to be based Any exceptions to specifications MUST be noted in the upon th s amount) "Exceptions" portion of the bid specifications. Two(2)full copies of descriptive literature are required with the bid. Questions regarding this bid should be directed to: Eric Carlson at(402)444-7158 REQUIREMENTS FOR BID BOND:The surety company Issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check,an official bank check,or cashiers check drawn on a national bank or a bank chartered under the laws of the state, payable to the city,or lawful money of the United States, or a United States Governement Bond(negotiable)are acceptable substitutes for bond requirements. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights& Relations Department theContract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights& Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to The Human Rights&Relations Department at(402)444- 5055. (PLEASE PRiNT LEGIBLY OR TYPE), r Payment Terms % Firm:Uber Frllelrpf 1 Se)! I Y1 G()54 fteh$V€t z , r In•• bidin: �?�O/ • Delivery(or completion) Name::j1,yyj La,49 f 4 ncY Signatures 411111111"11.11- 7-10 calendar days following Tltie . r/1�{ Ph-one:4,{off�-32{��-�` /Ci �j -- award Address:I CI 335 f-f i 15c cth Ave., C/inns cat./J e b i 3 7 iStreet/P.O.Box Ci(tyy�� .,state Zip Email Address: i tCt N la W mallet Me- C (ye$ r CO�1 CC J GUt1t&Wt`ie&teaMerrecieS Cory DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA New Sprinter Extended Cargo Van NOT AN ORDER Page 2 DESCRIPTION Bidders must be duly licensed and authorized to sell the requested products under the Nebraska Motor Vehicle Industry Licensing Act, Neb. Rev. Stat. Section 60-1401 et seq., as of the date of bid. Bidders must indicate delivery time for this vehicle type on bid sheet. Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122,the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of this Agreement,with respect to hire,tenure, terms,conditions,or privileges of employment because of the race,color,religion, sex,disability,or national origin of the employee or applicant. New Employee Work Eligibility Status(Neb. Rev.Stat.§4-108.114) The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within Douglas County. A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996,8 U.S.C. 1324a,known as the E-Verify Program,or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor is an individual or sole proprietorship, the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form,available on the Department of Administrative Services website at www.das.state.ne.us. 2. If the Contractor indicates on such attestation form that he or she is a qualified alien,the Contractor agrees to provide the US Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE)Program. 3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev.Stat. §4-108. SIGN ALL COPIES ' mube bA.(erprIs = I3A Merc€esBenzortkidsi Title wig PAPYRI %95100.4 p ta, i CONTINUATION SHEET Q DOUGLAS COUNTY NEBRASKA EQUIPMENT SPECIFICATIONS SPECIFICATION NUMBER: VII-12 (1) New Sprinter Extended Cargo Van DATE: Nov. 16, 2012 The "GENERAL CONDITIONS AND INSTRUCTIONS FOR BIDDERS" is attached hereto and by this reference incorporated herein made part of these specifications. GENERAL: The bid equipment shall comply with all Federal Government and State of Nebraska Safety Regulations. If the equipment bid incorporates an Internal Combustion Engine, all applicable Federal Government and State Emission Standards must be complied with. Bidder shall be either a manufacturer, factory branch, or agent engaged in the business of selling and servicing the equipment bid within Douglas County or the greater Omaha metropolitan area. Douglas County will consider the bidder's stock of parts and the ability of the bidder to provide necessary services and repairs for the equipment bid. Equipment bid and furnished under this specification shall be equipped with factory standard equipment equal to the construction and performance criterion as depicted in the manufacturer' s specifications and descriptive literature. Equipment bid that has to be modified or altered to comply with these specifications, by anyone but the factory must be listed as an exception to the specifications . Equipment bid other than new and current year models will not be considered as responsive to these specifications and rejected. Douglas County reserves the right to reject any or all bids. LITERATURE: The bidder shall attach hereto literature that thoroughly describes equipment bid and proposed to furnish. PRE-DELIVERY: The successful bidder shall service the equipment in accordance to all manufacturer recommended procedures prior to delivery. Equipment requiring fuel shall be delivered with no less than 1/4 tank. DELIVERY: Successful bidder shall deliver all items agreed upon by specification #VII-12 within reasonable time from the date their bid was accepted unless other arrangements are made. l Please state approximate delivery date: '�-i0 octyc 6tNeraCahce_ 01 !Id Failure to meet the delivery time may affect fdture bid considerations. Equipment shall be delivered to the Douglas County General Garage, 15445 West Maple Road, Omaha, Nebraska. Deliveries shall be made between the hours of 7:00 A.M. and 2:00 1 P.M. , Monday through Friday. Equipment bid shall be inspected for compliance to the specifications by a representative of the General Garage only. Failure to furnish all items agreed upon, at the time of delivery to Douglas County, will be grounds for rejection or withholding of payment for said equipment until all terms have been satisfied. If you have any questions pertaining to the specifications please call Randy Stonys (402) 444-6490. APPROVED Eric Carlson, Purchasing Agent 2 DOUGLAS COUNTY SPECIFICATION # VII-12 BID: The bidder shall quote Net F.O.B. Douglas County Garage less any F.E.T and Douglas County Discount. One (1) New Sprinter Extended Cargo Van OR EQUAL Year: 20 0 Make: t (C BE odel: MaCA170 cost $ 174 471 Expected Delivery Date: Within 7- 10 days of bid acceptance. EXCEPTIONS: The bidder must list any and all exceptions to Douglas County Specification # VII-12 . If your bid complies with all the specifications and you have no exceptions state NO EXCEPTIONS: ( &r S+eP Eu wiser: ika elf Aoe5 o4-' kvt coke dh l4" nUw1 K1ul,t Willcad foLc r j Sip ebPUw, er Por 1q000 i s4((eA, ALL SPECIFICATION SHEETS MUST ACCOMPANY YOUR BID AND ALL INFORMATION REQUESTED BE FILLED IN COMPLETELY. CERTIFICATION: The bidder certifies that all specification #VII-12 requirements have been met, excluding his listed exceptions. dder's Signature U vvie rp r(s-es yDi A Wkv& tcs Peo o ( i„,z, `r�A- For (Company) 3 N -99r99 -ex+ fo19 Telephone Number / Extension 3 HEAVY DUTY SPECIAL RESPONSE VEHICLE DOUGLAS COUNTY SPECIFICATION# VII-12 BASIC BID: One 2012 or newer, non-pre-owned WHITE Sprinter 2500 Extended Cargo Van with 170" wheel base, single rear wheels and a 3. 0 V6 Turbo Diesel Engine, fully finished and insulated rear compartment with full manufacturer' s warranty. Delivery time is essential; the vehicle must be available within 30 days of bid acceptance. ENGINE: Shall be a minimum 3. 0-L V6 Turbo Diesel Engine. GVWR: Minimum GVWR shall over 8, 500 lb. TRANSMISSION: Requires a 5-Speed Automatic w/Overdrive. DIFFERENTIAL: Anti-Spin Differential and a 3.92 axle ratio. BRAKES: 4 Wheel Anti-Lock Brakes with Adaptive Electronic Stability Program and Traction Control Options included TIRES & WHEELS: Five (5) LT245/75R16 Tires on 16" x 6.5 Steel wheels. ADDITIONAL EQUIPMENT: The following items will be provided whether standard or optional. Vs Fuel Tank, largest capacity available L Front Heat/Air Conditioning IX Dual Power Remote and Heated Exterior Mirrors Swing-Out Center-Open 270 degree swinging doors on rear, no windows in the rear half of the vehicle, front drive and passenger windows equipped with extra dark tint. � Right side slider with no windows v. Power Windows and Door Locks tom Power Assisted Steering with Speed Control LA/ Tilt Steering Keyless entry A 2-Speed Wipers with Intermittent and Washers L,A/ Wood Floor Covering Front and Rear 07 Front Cloth Buckets seats cr1 Heaviest Duty Alternator and Battery Available. 4, Heavy Duty Engine Cooling and Auxiliary Transmission Cooling A' AM/FM Stereo Radio 4 Li' Radio Frequency Shielding 6d/ Manuals - Owners/Operators f , • Rear step bumper . ( ee. e - '•2PT`� Dn�) Ca34 lv15-c1. 1.1 a4 d VA (cr , WARRANTY: The equipment furnished under this specification is to carry the manufacturers' standard warranty. Please state standard warranty: `fto)1or . !7 ` ©r feN00o y �S ga5f € Co pRvs;op? - + A O I f O Di OOO 14;E-r les" c7( 1o&fzb w 2,4A 8 .3 yp, ©rz 3 6( o a Q ,„vu i 5 5 Responsible Contractor Compliance Form RC-1 0,,,,..., a4.y r. t.t.. 'rTT.??1h r. rF b 0 1. Regulation: 'a :u 1•r.t"''" A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require: 1.That all contractors who submit a bid to City of Omaha shall designate a representative who on behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form (RC-I). An incomplete or unsigned RC-1 form will make your bid null and void. 2. Filing this Report(please initial in the boxes below): FvfContractor agrees that Contractor will not knowingly employ or hire an employee not lawfully authorized to perform employment in the United States and that the Contractor and all sub- contractors shall use E-Verify to determine work eligibility. Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of Employee law(Neb.Rev.Stat.Section 48-2901 et seq.). Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards Law(Neb.Rev.Stat.Section 73-104 et seq.). v/r Contractor has not been convicted of any tax violations(local,State and Federal)within the last three years from the date this bid is submitted. Aontractor has not,upon final determination by the Occupational Safety and Health dministration,been convicted of a criminal,repeat,or willful violation of the Occupational // II Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations within the past three(3)years. Contractor agrees to make a good faith e rt to ensure all subcontractors employed on this project Fur omply with the provisions of the Re sible Contractor Compliance Form RC-1. i gum Date By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub- contractors can be subject to immediate disqualification and prohibited from any future City of Omaha contract for a period of 10 years. C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the Douglas County Purchasing Department prepared a bid specification for the purchase of one (1) Cargo Van; and, WHEREAS, the bids of all bidders have been reviewed by the Douglas County Purchasing Department and the Douglas County Sheriff's Office, and they have determined that the bid of Mercedes Benz of Omaha was the lowest bid which meet the specifications for a Cargo Van; and, WHEREAS, the Sprinter Cargo Van will provide the Douglas County Sheriff's Office Hostage Negotiation Team and other special teams with a mobile command post; and, WHEREAS, $32,900.00 of the purchase is budgeted from and will be funded by the Nebraska Emergency Management Agency (NEMA) FY 2011 Homeland Security Grant, Award #2011-SS-00017, Fund 12151, Organization 130752; and, WHEREAS, $8,748.00 of the purchase will be provided by local match funding from the Douglas County Sheriff's Office; and, WHEREAS, the Mayor recommends your favorable consideration of this Resolution. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the purchase from Mercedes Benz of Omaha, the lowest bidder according to specifications, in the amount of forty one thousand six hundred forty eight dollars ($41,648.00) for the purchase of one (1) Sprinter Cargo Van that will be used by the Douglas County Sheriff's Office, a partner agency in the Tri-County PET Region, providing their Hostage Negotiation Team and other special teams with a mobile command post. FURTHER THAT, the Finance Department of the City of Omaha is authorized to pay Mercedes Benz of Omaha in the amount of$32,900.00 for the purchase of one (1) Sprinter Cargo Van, budgeted from and funded by the Nebraska Emergency Management Agency (NEMA) FY 2011 Homeland Security Grant, Award#2011-SS-00017, Fund 12151, Organization 130752. APPROVED AS TO FORM: By a07714.4 cilmember _/.2 -/3 Adopted F.E:...2..fi..2Q13 7—e' ASSIS ANT CITY ATTORNEY DATE 1 a ity Clerlca/g�/� P:\MYR\0046PR Approved Mayor NO. J� Resolution by Res.that,as recommended by the Mayor,the purchase from Mercedes Benz of Omaha, the lowest bidder according to specifications, in the amount of forty one thousand six hundred forty eight dollars($41,648.00)for the purchase of one(1)Sprinter Cargo Van that will be used by the Douglas County Sheriff's Office,a partner agency in the Tri-County PET Region,providing their Hostage Negotiation Team and other special teams with a mobile command post. Further that,the Finance Department of the City of Omaha is authorized to pay Mercedes Benz of Omaha in the amount of $32,900.00 for the purchase of one(1)Sprinter Cargo Van, budgeted from and funded by the Nebraska Emergency Management Agency(NEMA)FY 2011 Homeland Security Grant,Award#2011-SS-00017,Fund 12151,Organization 130752. P:\MYR\0046PR Presented to City Council Adopted -(7) & /QP l/r7I"0Lyn City Clerk