RES 2013-0535 - Contract with Mechanical Systems Inc for OPW 52408-SP, Missouri River WWTP upgrades DrtAHA,NF.
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J,4. Public Works Department
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� „ Omaha,F,Nebraska
raska 68183-0601
(402)444-5220
4TED FEB°¢ CITY i� 1. `: Ic Fax(402)444-5248
City of Omaha M 4 I"- 1E - Robert G. Stubbe,P.E.
Jim Suttle,Mayor Public Works Director
Honorable President
and Members of the City Council,
The attached Resolution approves the contract with Mechanical Systems, Inc. of Omaha for
OPW 52408-SP, being Missouri River Wastewater Treatment Plant Chiller and AHU Upgrades.
The following bids were received on March 20, 2013. A detailed bid tabulation is attached.
Contractor Total Bid
Ray Martin Company of Omaha $165,795.00 (Non-compliant Bid)
MECHANICAL SYSTEMS, INC. $173,840.00 (RECOMMENDED BID)
Grunwald Mechanical Contractors $186,918.00
N. Pitlor& Son, Inc. $191.500.00
Hayes Mechanical, LLC $192,000.00
The Wilson Group, Inc. $225,389.00
The bid received from Ray Martin Company of Omaha was non-compliant as defined by the
Responsible Contractor Ordinance.
The contractor has a current Contract Compliance Report form (CC-1) on tile, As is City
policy, the Human Rights and Relations Department will review the contractor to ensure
compliance with the Contract Compliance Ordinance.
The Finance Department is authorized to pay the cost of OPW 52408-SP from the Sewer
Revenue Improvement Fund 21124, Capital Asset Replacement Program Organization 116913,
year 2013 expenditures.
The Public Works Department recommends the acceptance of the bid from Mi chanical Systems,
Inc. in the amount of $173,840.00, being the lowest and best bid received, and requests your
consideration and approval of this Resolution.
Respectfully submitted, Refe ec?to sideraion:
677-L-4-14,-R)tiz,. 3 -0- I 3 -
Robert C. Stubbe, P.E. Date Ma',(H'_, Of ice Date
Public Works Director
Approved as to Funding: Approved:
1-11 t-/-7-(7 /43
Allen Herink Date Human Rights Relations Date
Acting Finance Director Department
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BID TABULATION City of Omaha Public Works Department
Project No. OPW 52408-SP
Ray Martin Mechanical Grunwald N. Pitlor& Son, Inc.
Missouri River WWTP Chiller and AHU Upgrades Company of Systems, Inc. Mechanical
Fund/orgn 21124/116913 Omaha Contractors
Advertised February 27,2013
Bid Date March 20, 2013 ENGINEER'S
ESTIMATE LOW BID
LUMP SUM BID $232,000.00 $165,795.00 $173,840.00 $186,918.00 $191,500.00
Calendar days to complete work 90 20 Weeks 8 Weeks 20 Weeks
BID TABULATION City of Omaha Public Works Department
Project No. OPW 52408-SP
Hayes Mechanical, The Wilson Group,
Missouri RiverWWTP Chiller and AHU Upgrades LLC Inc.
Fund/orgn 21124/116913
Advertised February 27, 2013
Bid Date March 20,2013
LUMP SUM BID $192,000.00 $225,389.00
Calendar days to complete work Not Given Not Given
Certified by: Date: 3 l2 U
gg P:\Gerhard\Projects\Bid Tab-Lump Sum Bid.doc 03/20/13 page 1
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1P:i.'; .er"""l' Omaha/Douglas Civic Center
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1740 0'4 2- >-'''`'e.' `" Omaha,Nebraska 68183-0601
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City of Omaha Robert G.Stubbe,P.E.
Jim Suttle,Mayor Public Works Director
March 27, 2013
Ray Martin Company
6201 Center Street
Omaha, NE 68106
RE: Bids for Project OPW 52408-SP
Dear Bidder:
Section 10-110 of the Omaha Municipal Code allows a Departmental Director to reject bids
because items on the bid received were non-compliant with the specifications. This letter is to
serve as written notice that your bid for Project OPW 52408-SP, being the Missouri River WWTP
Chiller and AHU Upgrades project was not compliant with the Responsible Contractor
Ordinance requirements and has therefore been rejected.
OMC 10-108(a) states: "In addition to any other requirements contained in Section 5.17 of the
Home Rule Charter of the City of Omaha, 1956, or any other ordinances contained herein, all
bidders seeking to contract with the city bid must complete a responsible contractor form and
submit it with bid documents at the time of the bid opening. Failure to submit the responsible
contractor form at the time of the bid opening will result in the bid being rejected." In the review
of your bid, it was determined that the required RC-1 form was not included with the bid
documents at the time of bid opening.
Section 10-110 also provides that: "Within ten (10) days after a bid is rejected, any rejected
bidder may appeal to the city council by filing with the city clerk a written objection stating all
the reasons for the objection."
The Public Works Department appreciates your interest and participation in the bidding process.
Sincerely,
Robert G. Stubbe, P.E.
Public Works Director
cc: Buster Brown,City Clerk
Michelle Peters,Law Department
Heather Tippey Pierce,Public Works
File
RGS:htp
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were submitted on March 20, 2013 for OPW 52408-SP, being Missouri
River Wastewater Treatment Plant Chiller and AHU Upgrades and,
WHEREAS, Mechanical Systems, Inc. submitted a bid of$173,840.00, being the lowest
and best bid received for OPW 52408-SP.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the contract with Mechanical Systems, Inc. for
OPW 52408-SP, being Missouri River Wastewater Treatment Plant Chiller and AHU Upgrades
in the amount of$173,840.00 is hereby approved; and, that the Finance Department is authorized
to pay this cost from the Sewer Revenue Improvements Fund 21124, Capital Asset Replacement
Program Organization 116913, year 2013 expenditures.
212613scp APPROVED AS TO FORM:
CITY ATTORNEY DATE
By +.- �.,.�•-�.
Co a ilmember
Adopted PR...2 3...2013 .... 7"D
Alp C/
Cit Clerk /25
Approved.... oy,
Mayor
NO. :5'J
Resolution by
Res. that, as recommended by the Mayor, the
contract with Mechanical Systems, Inc. for
OPW 52408-SP, being Missouri River
Wastewater Treatment Plant Chiller and AHU
Upgrades in the amount of $173,840.00 is
hereby approved; and, that the Finance
Department is authorized to pay this cost from
the Sewer Revenue Improvements Fund
21124, Capital Asset Replacement Program
Organization 116913, year 2013 expenditures.
212613Ascp
Presented to City Council
APR 232013
Adopted 9- 2
ett3ter d roWIZ
City Clerk