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RES 2013-0575 - Bid from United Seeds Inc for grass seed �f o "H",NFg� [� r �_, - 1,T1i lL- i Parks, Recreation & � , 's� f ` i ' �- Public Property Department �"4., 1 ,, Omaha/Douglas Civic(enter ��� ` " � ' _` 1819 Farnam Street,Suite 701 r � i o® � -,"ry° Omaha,Nebraska 68183 0701 (402)444-5900 ��R�TED FEBR �¢� t FAX(402)444-4921 City of Omaha n P A r Jim Suttle,Mayor April 30, 2013 Honorable President and Members of the City Council, Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing Agent to issue a Purchase Order to United Seeds, Inc., to purchase grass seed, Items #1, #2, and #3 (description of each item attached), in the total amount of$43,623.75, for the Golf Division of the Parks, Recreation, and Public Property Department. Low bids from Granite Seed Company and Loveland Grass Pad on Item #1 did not meet bid specifications on active ingredients; low bid from Pennington Seed, Inc. did not meet bid specifications on active ingredients for Items #2 and#3. The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Rights & Relations Director will review the contractor to ensure compliance. The Parks, Recreation, and Public Property Department recommends the acceptance of the bid from United Seeds, Inc., in the total amount of$43,623.75, being the best bid received, within the bid specifications, attached hereto and made a part hereof, and request your consideration and approval of this Resolution. The Finance Department is authorized to pay for this seed from the Golf Operations Fund No. 21114 and Organization Nos. 115511/Johnny Goodman ($3,225.00), 115512/Benson ($7,095.00), 115513/Elmwood (9,030.00), 115519/The Knolls ($9,030.00), 115515/Warren Swigart($5,081.25), 115517/Spring Lake($5,081.25), and 115518/Westwood($5,081.25). Respectfully submitted, Approved: a 1 # ,,Ahd6/ ss-k itoitdaLtitki,( /144/3 Brook Bench, Actin Director ate Human Rights &Relations Date Parks, Recreation, and Public Property Department Page -2- Honorable President and Members of the City Council Approved as to Funding: Referre City Council for Consideration: 4,-}t , 3 Allen Herink Date Mayor's ffic T t e Date Acting Finance DirectorAk p:1797tmb INTER-OFFICE COMMUNICATION FEBRUARY 15, 2011 TO: Eric Carlson, Purchasing FROM: Bob Baber, Golf Manager SUBJECT: Bid Acceptance, 2013 Golf Grass Seed I recommend we accept low bid from United Seeds Inc on the following items, as per bid specifications. Item # 1 - Super Turf II 14250 $ 1.29 $ 18,382.50 Item # 2 - Rye Grass Mix 19000 $ 1.29 $ 24,510.00 Item # 3 - Dominent Bent Grass Seed 75 $ 9.75 $ 731.25 Note 1: Lc Low bid from Granite Seed Co on #1 did not meet bid specifications on active ingredients Note 2: Lc Low bid from Loveland Grass Pad on #1 did not meet bid specifications on active ingredients Note 3: Low bid from Pennington Seed Inc on #2 and #3 did not meet bid specifications on active in redients UNITED SEEDS INC TOTAL COST $ 43,623.75 - P:\^P drive Folder List\Enterprise Operations\Golf\2013\Bids 2013\Bid Acceptance-Grass Seed BID BOND: 5% Douglas County Purchasing TABULATION OF BIDS ON: CITY OF OMAHA GRASS SEED (GOLF, TURF, & PARKS) Agrium Advanced Granite Greenkeeper Loveland Pennington United Date of Opening Page 1 Technologie Seed Co. Co. Grass Pad Seed Inc. Seeds March 13, 2013 s Department As Read in Bid Committee GOLF Quantity DESCRIPTION UNIT UNIT UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE PRICE PRICE (pounds) GOLF: 19,000 Rye grass mix BID/pound: $1.245 NO BID $1.287 $0.97 $1.29 75 Dominent Bent Grass Seed BID/pound: NO BID $10.00 NO BID $5.75 $9.75 14,250 Super Turf II BID/pound: $1.295 NO BID $1.358 NO BID $1.29 (pounds) SPORTS &TURF: 6,000 Super Turf II BID/pound: $1.295 NO BID $1.358 NO BID $1.29 (pounds) PARKS: 300 Super Turf I BID/pound: NO BID NO BID NO BID $1.188 NO BID $1.25 10,000 Super Turf II BID/pound: NO BID NO BID $1.358 NO BID $1.29 100 County/City rural mixture BID/pound: NO BID NO BID NO BID NO BID $2.00 TOTAL ALL-OR-NONE BID: $62,828.75 $750.00 $65,888.90 $18,861.25 $60,646.25 Terms: Delivery(calendar days): BID BOND: 5% Douglas County Purchasing TABULATION OF BIDS ON: CITY OF OMAHA GRASS SEED (GOLF, TURF, & PARKS) Williams Date of Opening Page 1 Lawn Seed March 13, 2013 Department As Read in Bid Committee GOLF Quantity DESCRIPTION UNIT UNIT UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE PRICE PRICE (pounds) GOLF: 19,000 Rye grass mix BID/pound: 75 Dominent Bent Grass Seed BID/pound: 14,250 Super Turf II BID/pound: (pounds) SPORTS &TURF: 6,000 Super Turf II BID/pound: (pounds) PARKS: 300 Super Turf I BID/pound: NO BID 10,000 Super Turf II BID/pound: 100 County/City rural mixture BID/pound: TOTAL ALL-OR-NONE BID: Terms: Delivery (calendar days): Grass Seed(Golf.Soccer.Parks).xis-Grass Seed Goll Soccer.Parks.pdf http://www.rfuuglascounlypurchasing.nruf images/xtories/Liidsandprop... J.T.L. DOUGLAS COUNTY REQUEST FOR BID AND BID BHSET ON: CITY OF OMAHA Grass Seed(Golf,Sports Turf,&Parka) RETURN BIDS TO: Published: Fetxuery 27,2013 Pane 1 CITY CLERK 1519 Famam Street BIO BOND OR CERTIFIED CHECK REQUIRED IN TIE AMOUNT 5"h LC•t Omehe•Douglee Civic Center IF THE TOTAL AMOUNT FOR TIE Il'BM OFFERED IS$20,000 OR MORE. Omehe,Nebraska 681830011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLETO "CITY OF OMAHA" nor AN ORDER Sid Opening Time&D/e: 11.E am r5T nn Wednesdky.March 13,2013 IMPORTANT 1. Flrirrutt beln the Office ef the CITY OEF4(1810 Fawn 9rectIJD.1, 4. IfIoelad loam let girlies diem grunt deeneanddedJd, cat^•thCCLW6aVIC CUM,o rieWWl/Wn1 sraramcertnatortillterurrrhed rnmtIndrxtelnorinha ty Um ty.or ling dtie uidtrreindatedin seeded antelope matted 68t OFt COY OF OMAHA Crass Seed(Cold grafts T1at;&Padre) a 13 DMJo'TIWUJCE ANY CEIPA RYCR 91Ffit*CHARks, 2 Pa mirk y:ad i a1farh eKdtrndannrIfatdted<rmstbeetlttl1edtath rid 0.WY.n artirlDlrlg bid di tars Ist6Q Mild in*Al u 8tpuriedaett,trace tad build cdrtfialI kslellternuk ovrile Wyly dCade agrolims riming redidbnN acts whteiethbIsposdbollictigt FAILLRETOCO 9D IS CAUSE kV FEJEMCN. rre:Pasn,chow d sided or drtudiur of durdrid tore QQridity demo. 4 We is moved to tsxtpt ax aged eat a di bids in their enlirdy End the ti bac dralI 7 If yea it nit tiro rdtro Mods Wth ar©oa1 for dxiining Fdknc oado covet ndcde Iwo tto'IA toocµd any dxislmtothoOjCcuri.Rift Is CAW resetvedtc wistitirelobererrovedfrcmaxmeiirgist.TM3AATi0NR R7RTlFRlx stash a ranee:try pat of yaw tid VIM dhe ticairrdcaedby yar. q F1MITIED/FIEAV/A L E ON 71-EDOUGt./ASCI1t4 YMETE AT vewnsethrinvoirivowdwainoete DONDTCALLFORTHSINFC WiTiCM Quote your lowest price,best delivery and terms,F.O.B.delivery point onfhe Aerie)Bottai 6elfris! QUANTITY _ DESCRIPTION UNT PRICE EXTENSION Furnish and deliver seed per attached specifications(4 pages). Where required,bidders mast indicate selected varieties, (pounds) GOLF:. 7.1 1 i7) 00 Rye grass mix BID/pound:$ 1.229' $20,317.50 76 Dontinent Bent Grass Seed BID/pound: $ 9.75 $ 731.25 14,250 Super Turf II BID/pound: $ 1.29 $18.382.50 (pounds) gpORTS&TURF; 1.29 7,740.00 0,000 Super Turf II BID/pound: $ $ • (pounds) PARKS 300 Super Turf I BID/pound: $1.25 $ 375.00 10,000 Super Turf II BID/pound:$1.29 • ` $_12,90p;00_ 100 County/City.Rural Mixture . . .. BtDlpound:$2.00 . .. .. $ . .200..00 TOTAL ALL OR NONE BID: $ 60,646.25 Questions on this bid should be directed to; (SR aid Bond Requrred,ruvw Bob Reber at(402)444-5983 $20,00200) REQUIREMENT$FOR BID BOND:The surety company Issuing the bid bond should be licensed by the State of_Nebraska and listed on the current edition of Circular 070 of the United States Department of the Treasury. A certlned check,an official bank check,or cashiers • check drawn on a national banker a bank chartered under the laws at the state,payable to the ally,or lawful money of the united States, or s United States Government Bond(negotiable)are acceptable aubetMutes Tor bond requirements.,COMPANY CHECKS ARE NOT AN ACCEPTABLE SUB8TrTUTE FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF SID. All bidders awarded'contract in trio amount Q$5.000 or me o must cm*with the Contract Cut *urce Ordnance and hare cn fie with the Human Riphrs l4 RslMons Department the Cattiest Compliance Report(Fam CC-1). This report shod be In effect tax 24 maill is born Die Utie ter ened by the Human Rights& Iteldiuns 1.)epealnrenl. Any questions regadng the Contract Compliance Orrinanca nhnnld be erected to the Human Rights&RCAations Ocpartmcnt of(402)444. 50* (PLEASE PRIM'I ram Y OR TYPE) Payment Terms lint UNITED SEEDS INC a In' E RAS Neme: JOHN E JONESUslrvery(urcanpleliurQ rSTgndu 10 Weida daysIoIowing I ilia: r P't i iutN I �Phwla 402-331-4800 rex 402-3 - 251 award Address: 0 bbX 2732'� OMAHA NE 68127 • SireWi',t),liwc City • Sete 7fp .. • Erna]Address;Ilorles©unitedseeds.com L I of S • 2/28/2013 8:53 AM Gratis Seed(Gulf.Soccer.Parks),xls-Grass Seed Golf.Socccr.Purks.txif http://www.douglascoutaypurehasir .oreiInugcx/vtnries/llidsandprop... DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Grass Seed(Golf, Sports Tuft, &Parks) NOT AN ORDER Page 2 DESCRIPTION Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act,Neb,Rev. Stat. §48-1122,the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of this Agreement,with respect to hire,tenure, terms,conditions,or privileges of employment because of the race,color,religion,sex,disability,or national origin of the employee or applicant. New Employee Work EligibilityStatus(Neb.Rev. Stat.0408-114) The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within Douglas County. A federal immigration verification system means the electronic veritloation of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1886,8 U.S.C. 1324a,known as the E-Verify Program, or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor Is an Individual or sole proprietorship.the following applies: 1. The Contraotor must complete the United States citizenship Attestation Form,available on the Department of Administrative Services website at wv y.das.state.ne.ps. 2. If the Contractor indicates on such attestation form that he or she is a qualified alien,the Contractor agrees to provide the U8 Citizenship and Immigration Services dooumentetion required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE) Program. 3, The Contractor understands and agrees that lawful presence in the United States Is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev.Stat.§4.108, SIGN ALL COPIES I o, C • Ti - esrodf CONTINUATION SHEET 2 all 2/28/2013 8:53 AM ,arnss Seed(t elf Soccer.Parks).x1s-Gtary Seed Golf Soccer,Parks.pdt' http://www.douglrocountypurcha ing.orl.*/images/stories/Bidsandprop.., Responsible Contractor Compliance Form • RC-1 na 4 .1 y 1 *144W 1. Regulation: '1 . A.Article I V,fivirr*n I ofChaptta'10 of the Oauulun Municipal Code thereon require: 1.That all contractors Nvho submit a bid to City of Omaha shall designate a.representative who on belief of the Contractor.shall fill out completely nReqinnsible Contractor Compliance Fume (RC-I). An incomplete or unsigned RC-1 form will make your bid null and Enid. 2. e this Report(please initial in the boxes below): Contactor agrees that Contractor will not knowingly employ or hire an employee not lnwfillly authorized to perform tanploymeut in the United States and that the Contractor and till sub- cuulreetare shall axe J -Ver'ify to determine west eligibility. I A 1 Contractor wets that Contractor will not knowingly violate Nebraskans Mitclawificatiou of r Employee law(Neb.Rev.Stat.Section 48-2901 et yeti.). f -Y Contractor ogreea That Contractor will not kuowinitty violate Nebraska's Fair Labor Sla ndmclr I t Low(Neb.Rev.;ltat.Section 14-104 et aeq,), • j x j Contractor law nut been amvieted of any tax vialatinne(local,State and Fedoul)within the lost LJ three years from the dots this bid is submitted, Contractor hen not,upon thud detenni nation by the Occupational Safety and Health Adminiairotiun,been convicted ofa criminal,repent,or willtiil violation of(Iw Occupational Safety and Uoalth Ad(OSHA)or bum convicted of 3(three)separate Nations"OSHA violations within the poet lhrcu(d)yearn. X Contractor agrees to make a good faith effort to ensure all whetter-actors employed on this project c with the prnviticns 'the Rero Bible Contrucor Compliance Vona kr-1. • c_Q- March ,. ..,_ c 8,2013 ' Inure Hate • By lignite, on behelfot'the Cnntreotor that the i fwun.i as above is true and teasel. Ellin false iufurunlion conies a penalty of up tea$300 fine or six months in jail. In addition,tic contractor and sub- contractors can he subject Its immediate disqualification and prohibited fan any Hurt City of°media contract At a puind alit)yens. • • 3 of 13 • 2/28/2013 R:53 AM 'Cirbsx Seed(CnIf.Soc:cer.ParJJ).xls-Grass Seed GoIf.Soccer.Patks.pdf http://www.dauglaxemuntypurchasing.oreimages/stories/llidsandprop... Grass Seed Rye Grass Mix: 1.29/Lb. $20,317.50 3 -Pure Seed:98%minimum 15,750 -Total germination:90%minimum -Weed seed:.1%maximum -Noxious weeds-none -Crop seed-.1%maximum (Blue and white seed analysis tags must accompany each bag) J NOTE:All seeds bid mugt 00'00 Bent free. Oripina(bige aid white certifications tees must atcomnanv and be attachstt[to path.baet„ Successful bidder must supply the certified jebor ton analysis upon request Prior to any seed delivery.Seed delivery shall be S0% complete by April Z.2013 and 1.QQILcomplete pot later than April 23.2013, Any combination offal of the following seeds at 3437.5 ibs each per four seed varieties,Blends or alternate seeds will nut be accepted. Rye Grass mixture must be premixed before bagged, Apple GI_ All Star 3 Exacta II Revenge GLX 5R4GUU Dominant Bent Grass Seed: $9.75/Lb. $731.25 75 -25 lb bag,100%Cert ified NOTE:Original blue am/white certification tan must accompany and be attached to each • 4 of8 2/211/2013 8:53 AM Gre3K Seed(Golf.Soccer.Parks).x1s-Grass Seed Golt:Soccer.Parks.pdf hup://www,douglascuuntypurchasing.org/in1ages/stories/Bidsafdprop... Grass Seed w Super hid!: -5U lb bag,Certified - Pure Seed:98% minimum -Weeds:.05%maximum -Noxious weeds—none Fescue: - 22.05%Biackwatch T Fescue -22.05%inferno Tall Fescue -22.05%DaVinci Tall Fescue .22.05%Avenger Tall Fescue Rye -9.8%Exacta II NOR;QrJginel blue and white certifications tars must accomoaox anll be attached to each Super Turf II: $1.29/Lb $18,382.50 14250 •50 lb bag,Certified -Pure Seed:98% minimum -Weeds;.05%maximum -Noxious weeds-none Fescue: -21.5f$%Firecracker l.S Turf Type II Tall 21.56%Mustang 4 Turf Type Tall -21.56%Firenze Turf Type Tall -21.56%Spyder LS Turf Type Tall -4.9%La Quanta Perennial Rye grass -3.43%Blue Chip Plus Kentucky Bluegrass -3.43%Everest Kentucky Bluegrass )11OTE:Orleinal.blug 9nd white certifications tags must accomnanv and heettach ad to each ba8- i018 2/28/2013 8:53 AM Grass Seed(Golf.Soecer.Parks).xls•Gram Seed Golf.Soccer.Parks.pdf http://www.douglescotuuypurelteeing.c►rdirrmyev/stories/ilidsandprop... Grass Seed An seeds must be cert#ied 2013 crop seed. Original blue and white certification tags must accompany and be attached to each bag.Seed bags shall be burlap or paper with a maximum weight of albs. Deliver to Fontanelle Maintenance Yard 4559 Ames Ave,68104 ***A 48 hour notice of delivery Is mandatory before any seed shipments will be accepted. Please contact]obart Saber,j402j 4444953. City of Qinghh Golf Menem ,43 hours before gm/dgllv9ries are anticipated. 6 of 8 2/28/2013 8:53 AM C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, bids were received on March 13, 2013, to purchase grass seed for the Golf Division of the Parks,Recreation, and Public Property Department; and, WHEREAS, United Seeds, Inc., submitted the best bid for Items #1, #2, and #3, (description of each item attached)within bid specifications, in the total amount of$43,623.75; and, WHEREAS, low bids from Granite Seed Company and Loveland Grass Pad for , Item#1, did not meet bid specifications on active ingredients, and the bid from Pennington Seed, Inc., did not meet bid specifications on active ingredients for Items #2, and#3; and, WHEREAS, United Seeds, Inc. has complied with the City's Contract Compliance Ordinance No. 28885 in relation to Civil Rights -Human Relations; and, WHEREAS,the Mayor has recommended acceptance of this bid. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the bid in the total amount of $43,623.75 from United Seeds, Inc. for grass seed, Items#1, #2, and#3, (description of each item attached),to be used at various golf courses, being the best bid received, within the bid specifications, attached hereto and made a part hereof, is hereby accepted, and the Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in this amount shall be paid from the Golf Operations Fund No. 21114 and Organization Nos. 115511/Johnny Goodman ($3,225.00), 115512/Benson ($7,095.00), 115513/Elmwood ($9,030.00), 115519/The Knolls ($9,030.00), 115515/Warren Swigart ($5,081.25), 115517/Spring Lake ($5,081.25), and 115518/Westwood ($5,081.25). ),APPROVED AS TO F �, e,,a— -UZ-15 ASSIS ANT CITY ATTORNEY DATE P:1798tmb By.N.. . /' 4,.49 ... .. C�i cilmember Adopted AP .3..0..2013 , .7-o 40, ..,„,„......-- C Clerk '5 coy � Approved -, 0 -"!► Mayor NO. 57c Resolution by Res. that, as recommended by the Mayor, the bid in the total amount of$43,623.75 from United Seeds, Inc. for grass seed, Items#1,#2, and#3, (description of each item attached), to be used at various golf courses, being the best bid received, within the bid specifications, attached hereto and made a part hereof,is hereby accepted,and the Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in this amount shall be paid from the Golf Operations Fund No. 21114 and Organization Nos. 15511/Johnny Goodman ($3,225.00), 115512/Benson ($7,095.00), 115513/Elmwood ($9,030.00), 115519/The Knolls ($9,030.00), 115515/Warren Swigart ($5,081.25), 115517/Spring Lake ($5,081.25), and 115518/Westwood($5,081.25). p:1798tmb ✓ Presented to City Council APR 3020.13 Adopted guii r �rowne City Clerk