RES 2013-0573 - PO to ESRI for GIS software maintenance services 401n.NE8'° ' E �
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• ' 1 `- ( ` Public Works Department
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n® r r11X2 Omaha,Nebraska 68183-0601
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ORgrED FEES'0* CITY C L El c•I'`, Fax(402)444-5248
City of Omaha ( M fF} A. l'+E. R.Ac Robert G.Stubbe,P.E.
Jim Suttle,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution authorizing the Purchasing Agent to issue a purchase order
in the amount of $49,278.90 to ESRI for Geographic Information System (GIS) software
maintenance for the time period from May 4, 2013 to May 3, 2014.
ESRI will provide GIS software maintenance services as outlined in the attached Quotation
Number 25565104. The cost of the services will be paid from the Street and Highway Allocation
Fund 12131, Pavement Maintenance Organization 116158, year 2013 expenditure with
reimbursements to this organization from the various Public Works Department Divisions'
budgets and other Departments as outlined in the attached schedule.
ESRI has filed the required Annual Contract Compliance Report Form in the Human Rights and
Relations Department.
The Public Works Department requests your consideration and approval of the attached
Resolution.
Respectfully submitted, Referred to City Council for Consideration:
f') • - S.16_13
Ro ert G. Stubbe, P.E. Date Mayor's 0 fice Date
Public Works Director
Approved as to Funding: Approved:
OWL- 4,
y- /y-d
4-/ i 5)i3
Allen Herink Date Human Rights and Relations Date
-75) Interim Finance Director Department
1726htp
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Esri Inc
380
1 `. 380 New York Street
4Redlands CA 92373
SUBJECT: MAINTENANCE QUOTE
DATE: 02/04/2013
TO: Mike Schonlau
ORGANIZATION: CITY OF OMAHA
PUBLIC WORKS
FAX#: 402-444-5248 PHONE#: 402-444-3982
FROM: Ajmal Yourish
FAX#: 909-307-3083 PHONE#: 909-793-2853 Ext. 2376
EMAIL: ayourish@esri.com
Number of pages transmitted QUOTATION #25565104
(including this cover sheet): 5 DOCUMENT DATE: 02/04/2013
Please find the attached quotation for your forthcoming software
maintenance term. Keeping your maintenance current entitles you to
exclusive benefits, and if you choose to discontinue your coverage, you will
become ineligible for these valuable benefits and services. All maintenance
fees from the date of discontinuation will be due and payable if you decide to
reactivate your coverage at a later date. For details regarding the
maintenance program benefits for your licensing, please visit
http://www.esri.com/maintenancebenefits.
Customers who have multiple copies of some Esri products may have the
option of supporting some of their licenses with secondary maintenance.
Please contact Customer Service to find out more about the availability of
secondary maintenance.
For information about Esri Desktop, Developer software, or Web services
terms of use, as well as purchase order terms and conditions, please visit
http://www.esri.com/legal/licensing/software-license.html.
Do you need training? You can get affordable Esri software training for your
entire organization with a subscription to Esri Virtual Campus. To find out
how, visit the campus: http://training.esri.com/gateway/index.cfm
For details about ECP discounts and waivers for non-profit users please visit
http://www.conservationgis.org/grant
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575 Option 5.
•
n380 New York Street
Redlands,CA 92373 Quotation
Phone:909-793-28532376
Fax#:909-307-3083
Date: 02/04/2013 Quotation Number: 25565104
Send Purchase Orders To:
Esri, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Ajmal Yourish
CITY OF OMAHA Please include the following remittance address
PUBLIC WORKS on your Purchase Order:
6TH FL Esri, Inc.
1819 FARNAM ST File#54630
OMAHA NE 6 818 3 Los Angeles, CA 90074-4630
Attn: Mike Schonlau
Customer Number: 110941
For questions regarding this document,please contact Customer Service at 888-377-4575.
Item Qty Material# Unit Price Extended Price
10 1 52384 3,000.00 3,000.00
ArcGIS for Desktop Advanced (formerly Arclnfo) Concurrent Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
1010 4 52385 1,200.00 4,800.00
ArcGIS for Desktop Advanced (formerly Arclnfo) Concurrent Use Secondary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
2010 1 86497 1,500.00 1,500.00
ArcGIS for Desktop Standard (formerly ArcEditor) Concurrent Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
3010 1 86500 1,200.00 1,200.00
ArcGIS for Desktop Standard (formerly ArcEditor) Concurrent Use Secondary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
4010 4 86500 1,200.00 4,800.00
ArcGIS for Desktop Standard (formerly ArcEditor) Concurrent Use Secondary Maintenance
Start Date: 05/04/2013
This quotation is valid for 90 days and is subject to your Esri License Agreement.The quotation information is proprietary and may not be copied
or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or
used for any other purpose without consent from Environmental Systems Research Institute,Inc. (Esri).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly,then prior to invoicing,your organization must provide Esri with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Ajmal Yourish Ext: 2376 [CSBATCHDOM]
To expedite your order,please reference your customer number and this quotation number on your purchase order.
) i 380 New York Street Quotation
®Redlands,CA 92373
Phone:909-793-28532376 Page 2
Fax#:909-307-3083
Date: 02/04/2013 Quotation Number: 25565104
Item Qty Material# Unit Price Extended Price
End Date: 05/03/2014
5010 1 87194 700.00 700.00
ArcGIS for Desktop Basic (formerly ArcView) Concurrent Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
6010 5 87195 500.00 2,500.00
ArcGIS for Desktop Basic (formerly ArcView) Concurrent Use Secondary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
7010 1 87232 500.00 500.00
ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
8010 1 87198 500.00 500.00
ArcGIS 3D Analyst for Desktop Concurrent Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
9010 1 98696 500.00 500.00
ArcGIS Publisher for Desktop Concurrent Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
10010 7 87192 400.00 2,800.00
ArcGIS for Desktop Basic (formerly ArcView) Single Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
11010 1 93094 1,000.00 1,000.00
ArcGIS for Desktop Basic (formerly ArcView) with Extensions Single Use Primary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
12010 56 87193 300.00 16,800.00
ArcGIS for Desktop Basic (formerly ArcView) Single Use Secondary Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
13010 6 93095 900.00 5,400.00
ArcGIS for Desktop Basic (formerly ArcView) with Extensions Single Use Secondary Maintenance
Start Date: 05/04/2013
[CSBATCHDOM]
380 New York Street
®Redlands,CA 92373 Quotation
, es r' Phone:909 793 28532376 Page 3
Fax#:909-307-3083
Date: 02/04/2013 Quotation Number: 25565104
Item Qty Material# Unit Price Extended Price
End Date: 05/03/2014
14010 1 97444 100.82 100.82
ArcGIS Engine without Extension Maintenance
Start Date: 05/01/2013
End Date: 05/03/2014
15010 2 97444 100.00 200.00
ArcGIS Engine without Extension Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
16010 1 109272 1,154.11 1,154.11
ArcGIS for Server Workgroup Basic Maximum Four Cores Maintenance
Start Date: 06/01/2013
End Date: 05/03/2014
17010 1 109272 1,051.37 1,051.37
ArcGIS for Server Workgroup Basic Maximum Four Cores Maintenance
Start Date: 07/01/2013
End Date: 05/03/2014
18010 2 114511 250.00 500.00
ArcPad Maintenance
Start Date: 05/04/2013
End Date: 05/03/2014
19010 1 114511 272.60 272.60
ArcPad Maintenance
Start Date: 04/01/2013
End Date: 05/03/2014
Subtotal 49,278.90
Estimated Tax 0.00
Total $ 49,278.90
DUNS/CEC: 06-313-4175 CAGE: OAMS3
[CSBATCHDOM]
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MFalfig �y ,,,2,,yam'
Police $7,357.96 Don Truckenbrod x
Parks $2,494.44 Josh Frey x
Planning Drafting $7,338.73 Tom Aeschliman x
Planning Housing $933.33 Tom Aeschliman x
Planning P & I $1,250.00 Tom Aeschliman x
Planning Urban Planning $933.33 Tom Aeschliman x
Public Works Construction $3,116.66 Tim O'Bryan x
Public Works Facilities $311.11 Mike Oestmann
Public Works Design $5,577.76 Kirk Pfeffer x
Public Works Environmental Quality $4,988.87 Nina Cudahy
Public Works Sewer Maintenance $8,168.17 Craig Christians x
Public Works Street Maintenance $3,247.44 Scott McIntyre x
Public Works Traffic $3,561.10 Mike Paukert x
$49 278w9 t
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Public Works Department uses Geographic Information System (GIS)
software developed by ESRI; and,
WHEREAS, the Public Works Department desires to use software maintenance services
provided by ESRI for the ESRI GIS software, it is therefore recommended that the bidding
procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the
purchase of unique and non-competitive items; and,
WHEREAS, ESRI will provide GIS software maintenance services as detailed in the
attached Quotation Number 25565104, which by this reference becomes a part hereof, for the
time period from May 4, 2013 to May 3, 2014; and,
WHEREAS, funds for these maintenance services in the amount of $49,278.90 will be
paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization
116158, year 2013 expenditure with reimbursements to this organization from the various Public
Works Department Divisions' budgets and other Departments as outlined in the attached
schedule.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Public Works Department will obtain GIS
software maintenance services from ESRI per Quotation Number 25565104 and that the bidding
procedures be waiyed in accordance with Section 5.16 of the Home Rule Charter of 1956 for the
purchase of unique and non-competitive items.
BE IT FURTHER RESOLVED:
THAT, the Purchasing Agent is authorized to issue a purchase order to ESRI in the
amount of$49,278.90 to be paid from the Street and Highway Allocation Fund 12131, Pavement
Maintenance Organization 116158, year 2013 expenditure with reimbursements to this
organization from the various Public Works Department Divisions' budgets and other
Departments as outlined in the attached schedule.
1725htp APPROVED AS TO FORM:
By ".-2077414 /,' 4
r• ncilmember L
_ CITY ATTORNEY DATE
Adopted APR...3..Q..201.3 '7
�,A Cit erk ,..574/E-3
Approved
Mayor
NO. � ............
Resolution by
Res. that, as recommended by the Mayor, the
Public Works Department will obtain GIS
software maintenance services from ESRI per
Quotation Number 25565104 and that the
bidding procedures be waived in accordance
with Section 5.16 of the Home Rule Charter
of 1956 for the purchase of unique and non-
competitive items; and that the Purchasing
Agent is authorized to issue a purchase order
to ESRI in the amount of $49,278.90 to be
paid from the Street and Highway Allocation
Fund 12131, Pavement Maintenance
Organization 116158, year 2013 expenditure
with reimbursements to this organization from
the various Public Works Department
Divisions' budgets and other Departments as
outlined in the attached schedule.
1725Ahtp
0
Presented to City Council
APR 3 Q 2013
Adopted '7 -b
&niter Prowl'',
City Clerk