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ORD 39660 - Grant award to fund environmental improvements to Levi Carter Park pavillion co/LHA,N�, f_ �,.=iY� �t Office of the Mayor -,s rirC i t, = :' - 1819 Farnam Street,Suite 300 ;yam-`"'ti^ Omaha,Nebraska 68183-0300 Ao* Ur1� (402)444-5000 b FEBR FAX: (402)444-6059 CIT't C._. , A City of Omaha ( ''1 '' ', Jim Suttle,Mayor Honorable President and Members of the City Council, Transmitted herewith is an Ordinance approving the acceptance of and authorizing payment over more than one fiscal year from National Fish and Wildlife Foundation Wells Fargo Environmental Solutions for Communities 2012 Grant from the National Fish and Wildlife Foundation (NFWF). The total award is in the amount of$50,000 with match in the amount of $68,100 by the City of Omaha Parks and Recreation Department, Recreation and Culture Bonds for this grant. The award project period is January 1, 2013 through June 30, 2014. The National Fish and Wildlife Foundation Wells Fargo Environmental Solutions for Communities 2012 Grant will enable environmental improvements to Levi Carter Park Pavilion to improve the energy efficiency of the historic pavilion. Your favorable consideration is respectfully requested. Sincere! , Approved as to Funding: dir , / "7 3 ` ' Jim Suttl ., Date Al Herink Date Mayor. Finance Director '(4 -0/7—/ Appro ved, '7 :thlti61‘,\:' ilib,L_ */0/3 Human Rights and Relations Date P:\MYR'.0005CCi ORDINANCE NO. c59,o6t AN ORDINANCE to approve the acceptance of and authorize the disbursement from the National Fish and Wildlife Foundation Wells Fargo Environmental Solutions for Communities 2012 Grant grant award, and budget in the amount of fifty thousand dollars ($50,000.00) from the National Fish and Wildlife Foundation (NFWF), during the project period of January 1, 2013 to June 30, 2014, to fund environmental improvements to Levi Carter Park Pavilion to enhance the energy efficiency of the historic pavilion; to authorize payment from such grant funding and involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; and, providing for the effective date hereof BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That, as recommended by the Mayor, the acceptance of and disbursement from the National Fish and Wildlife Foundation Wells Fargo Environmental Solutions for communities 2012 Grant grant award, and the budget in the amount of fifty thousand dollars ($50,000.00) from the National Fish and Wildlife Foundation (NFWF), during the project period of January 1, 2013 to June 30, 2014 to fund environmental improvements to Levi Carter Park Pavilion to improve the energy efficiency of the historic pavilion is hereby approved. A copy of such grant award, and grant application is attached and by this reference made a part hereof Section 2. That, the grant period extends from January 1, 2013 to June 30, 2014, commencing upon approval of this ordinance. In conformity with Section 5.17 of the Home Rule Charter, expenditures as outlined in the attached budget, from such grant ORDIINANCE NO. c_59/l o PAGE -2- funds and involving appropriations of more than one year, are hereby authorized and the Finance Director is authorized to make payment in accordance therewith. Section 3. There is a sixty eight thousand one hundred dollar ($68,100.00) match with this grant by the City of Omaha Parks and Recreation Department, Recreation and Culture Bonds. Section 4. That this Ordinance being administrative, and not legislative, in character shall be in full force and take effect immediately upon passage. INTRODUCED BY COUNCILMEMBER (7iblitir"4 s. APPROVED BY: OR Y OF OMAHA A PASSED APR 3 0 2013 O ATTEST: CI Y LERK OF CITY OF OMAHA APPROVED AS TO FORM: f (-L'1// IF- -,7 -> -5 .EPU ' CITY- IITY ATTORNEY DATE a ttilt P:/MYR/0005CG NATIONAL FISH AND WILDLIFE FOUNDATION GRANT AGREEMENT PROJECT: 1302.12.035731 (Levi Carter Park Pavilion Restoration (NE)) PROPOSAL ID: 35731 NFWF RECIPIENT: City of Omaha, Nebraska RECIPIENT TYPE: State or Local Government PERIOD OF PERFORMANCE: January 1, 2013 to June 30, 2014 PROJECT DESCRIPTION: Make environmental improvements to Levi Carter Park Pavilion to improve the green/energy efficiency of a pavilion built in the 1940's. Improvements to the community park pavilion will include installing energy efficient windows, replacing incandescent light fittings with modern energy efficient fixtures, installing a geothermal heat pump option, and strategically planting shade trees around the pavilion. NFWF AWARD: $50,000 FUNDING SOURCE CFDA NUMBER Wells Fargo Foundation (TR.A147) N/A NON-FEDERAL MATCH REQUIREMENT: $68,100 FEDERAL MATCH REQUIREMENT: N/A The National Fish and Wildlife Foundation (NFWF) agrees to provide the NFWF Award to the NFWF Recipient for the purposes of satisfactorily performing the Project described in a full proposal titled "Levi Carter Park Pavilion Restoration" and incorporated into this grant agreement by reference. The NFWF Award is provided on the condition that the NFWF Recipient agrees that it will raise and spend at least $68,100 in matching contributions on the Project. Project must be completed, with all NFWF funds and matching contributions spent, during the Period of Performance as set forth above. Page 1 of 10 1:4)2.!..fi3 %:>1 iLe iCartt;r Park F'a iIion Restoration) (' F,)) I cmid,c, I Cii()' 2t)1 2 NFWF RECIPIENT CONTACT INFORMATION Recipient Name: Gail Braun Recipient Address: 1819 Farnam Street, Ste 300 Omaha,NE 68183 Recipient Phone: 402-444-5286 Recipient Fax: 402-444-6059 Recipient Email: gbraun@ci.omaha.ne.us NFWF CONTACT INFORMATION NFWF Grants Administrator: Micah Redfield NFWF Address: 1133 Fifteenth Street, NW Suite 1100 Washington, DC 20005 NFWF Phone: 202-857-0166 NFWF Fax: 202-857-0162 NFWF Email: micah.redfield@nfwf.org Page 2 of 10 1302.12.03.5731 (Levi Carter Park Pavilion Restotaiion (NI)) Ie maL uce: I 0(J2 2012 NFWF PROCESS Matching Contributions. Matching Contributions consist of cash, contributed goods and services, volunteer hours, and/or property raised and spent for the Project. Matching Contributions for the purposes of this Project must meet the following three criteria: 1) Matching Contributions must be non-federal in nature and not presented as match to any other federal program(s); 2) Matching Contributions must be committed directly to the Project and must be used within the Period of Performance as identified on page 1 of this grant agreement; and 3) Matching Contributions must be voluntary in nature. Funds presented for fulfillment of mitigation,restitution, or other permit or court-ordered settlements are not eligible. Documentation of Matching Contributions. 1. Cash, Goods and Services, and/or Property. The NFWF Recipient must report to NFWF as a part of the final report, the Matching Contributions received by the NFWF Recipient and expended in connection with the Project. The match report must include the name and address and contribution amount of any donor who contributes $500 or more to the Project. Fair market value of donated goods and services, including volunteer hours, shall be computed as outlined in the OMB Circulars. 2. Property. The NFWF Recipient may have a third party donor submit a letter to NFWF, documenting the fair market value and date of a Matching Contribution and stating that the donation is non-Federal, voluntary, and intended to qualify as a Matching Contribution. A letter provided to document a donation of real property must be accompanied by an appraisal by a certified appraiser; a letter provided to document rental of equipment or space must list three comparable rentals in the location of the Project. The NFWF Recipient must retain detailed time records for contributed services and original receipts and appraisals of real property and comparable rentals for other contributed property at its place of business in the event of an audit of the NFWF Recipient as required by applicable Federal regulations. Restrictions on Use of Funds. No Funds provided by NFWF pursuant to this grant agreement or Matching Contributions may be used to support overhead/indirect costs, litigation expenses, lobbying activities, terrorist activities, or activities in violation of the Foreign Corrupt Practices Act. Payment of Funds. To receive funds, the NFWF Recipient must provide NFWF with: 1) an original executed copy of the grant agreement; 2) a Payment Request from the NFWF Recipient requesting payment; and 3) any required financial and programmatic reports. Failure to provide information required by this grant agreement may delay payment. NFWF Recipient may request funds by submitting a Payment Request to the NFWF Grants Administrator via email, mail, or fax. NFWF Recipient may request advance payment of funds prior to expenditure provided: 1)NFWF Recipient demonstrates an immediate need for advance payment; and 2)NFWF Recipient documents expenditure of advanced funds on the next required financial report to NFWF. Approval of any advance payment of funds is made at the sole discretion of NFWF, based on an assessment of the NFWF Recipient's needs. In all other cases, funds are disbursed on a reimbursable basis. NFWF reserves the right to retain up to twenty percent (20%) of funds until submission and acceptance of the final reports. Page 3 of 10 i 102.12.035731 (I 0-=i Uartcr Park ['a ills n Rc:;toration(NL)t 1 c nnizi c: I O t12'2012, Interim Programmatic Reports. The NFWF Recipient will submit an interim programmatic report to NFWF based on the reporting schedule below. The interim programmatic report shall consist of written statements of Project accomplishments since Project initiation, or since the last reporting period, and shall be uploaded via NFWF's Easygrants system. Annual Financial Report. An annual financial report detailing cumulative receipts and expenditures made under this Project is required annually, due on October 31st of each year of the grant term. In the annual financial report, the NFWF Recipient must report the amount of NFWF Funds expended during NFWF's fiscal year (October 1 — September 30). The NFWF Recipient must enter a justification when there is a difference between the amount disbursed by NFWF and the amount expended by the grantee. Failure to submit an annual financial report in a timely manner will delay payment of submitted payment requests. Final Reports. No later than 90 days after the completion of the Project, the NFWF Recipient will submit 1) a final financial report accounting for all Project receipts, Project expenditures, and budget variances (if any) compared to the approved budget; 2) a final programmatic report summarizing and evaluating the accomplishments achieved during the Period of Performance; 3) a representative number of photographs depicting the Project; and 4) copies of any publications, press releases and other appropriate products resulting from the Project. The final reports should be uploaded via NFWF's Easygrants system. Any requests for extensions of the final report submission date must be made in writing to the NFWF Grants Administrator and approved by NFWF in advance. Reporting Due Dates. October 31, 2013 Annual Financial Report January 1, 2014 Interim Programmatic Report September 30, 2014 Final Financial Report September 30, 2014 Final Programmatic Report Amendments. During the life of the Project, the NFWF Recipient is required to inform the NFWF Grants Administrator of any changes in contact information or in the Project scope of work, as well as any difficulties in completing the Project by the end of the Period of Performance, or in submitting reports by their due dates. If the NFWF Recipient determines that the amount of the budget is going to change in any one budget category by an amount that exceeds 10% of the Award, the NFWF Recipient must seek approval from the Grants Administrator. Amendment requests should be initiated by the NFWF Recipient upon determination of a deviation from the original grant agreement. However,NFWF may initiate the amendment if NFWF determines an amendment is necessary. Amendment requests are to be submitted via NFWF's Easygrants system. Page 4 of 10 l302.I2.O;75%3I (I ey ('arYer Park Pavilion Re:,toraiion (NE.)) i L:rr:wl< 40;'U2%"'1)[2 Termination. Failure by the NFWF Recipient to comply with any material term of this grant agreement shall be deemed to be a default in this grant agreement and constitute cause for NFWF to terminate this grant agreement by written notice to the NFWF Recipient and to pursue any legal remedy to which NFWF may be entitled. The NFWF Recipient may terminate this grant agreement by written notice to NFWF. In the event of termination of this grant agreement prior to Project completion, the NFWF Recipient shall immediately (unless otherwise directed by NFWF in its notice if NFWF initiated the termination) undertake all reasonable steps to wind down the Project cooperatively with NFWF, including but not limited to the following: a. Stop any portion of the Project's work that is incomplete (unless work to be completed and a different date for termination of work are specified in NFWF's notice). b. Place no further work orders or enter into any further subawards or subcontracts for materials, services or facilities, except as necessary to complete work as specified in NFWF's notice. c. Terminate all pending Project work orders, subawards, and subcontracts for work that has not yet commenced. d. With the prior written consent of NFWF, promptly take all other reasonable and feasible steps to minimize and/or mitigate any damages that may be caused by the failure to complete the Project, including but not limited to reasonable settlements of any outstanding claims arising out of termination of Project work orders, subawards, and subcontracts. e. Deliver or make available to NFWF all data, drawings, specifications, reports, estimates, summaries, and such other information and material as may have been accumulated by the NFWF Recipient under this grant agreement, whether completed or in progress. f. Return to NFWF any unobligated portion of the Award. Page 5 of 10 i 302.12.035'31 i1 evi Carter Palk Pavilion Restoration (NL)i i,';np1atc: 10± _21)I' REPRESENTATIONS, CERTIFICATIONS,AND OTHER STATEMENTS GENERAL Binding Obligation. This grant agreement has been duly executed by a representative of the NFWF Recipient with full authority to execute this grant agreement and bind the grant agreement to the terms hereof. After execution by the representative of the NFWF Recipient named on the signature page hereto, this grant agreement will represent the legal, valid, and binding obligation of the NFWF Recipient, enforceable against the NFWF Recipient in accordance with its terms. Assignment; Subawards and Subcontracts. The NFWF Recipient may not assign this grant agreement, in whole or in part, to any other individual or other legal entity without the prior written approval of NFWF. The NFWF Recipient may not provide subawards nor enter into subcontracts without the prior written approval of NFWF. Subawards and subcontracts with known parties disclosed in the proposal budget are deemed to be approved. Unexpended Funds. Any funds provided by NFWF and held by the NFWF Recipient and not expended at the end of the Period of Performance will be returned to NFWF within ninety (90) days after the end of the Period of Performance. Additional Support. In making this Award, NFWF assumes no obligation to provide further funding or support to the NFWF Recipient beyond the terms stated in this grant agreement. Publicity and Acknowledgement of Support. The NFWF Recipient agrees to give appropriate credit to NFWF and any Funding Sources identified in this grant agreement for their financial support in any and all press releases, publications, annual reports, video credits, dedications, and other public communications regarding this grant agreement or any of the project deliverables associated with this grant agreement. The NFWF Recipient must obtain prior NFWF approval for the use of the NFWF logo or the logo of any Funding Source and any public information releases concerning this Award. Posting of Final Reports. The NFWF Recipient gives NFWF the right and authority to publicize NFWF's financial support for this grant agreement and the Project in press releases, publications and other public communications. The NFWF Recipient hereby acknowledges its consent for NFWF and any Funding Source identified in this grant agreement to post its final reports on their respective websites. In the event that the NFWF Recipient intends to claim that its final report contains material that does not have to be posted on such websites because it is protected from disclosure by statutory or regulatory provisions, the NFWF Recipient shall so notify NFWF and any Funding Source identified in this grant agreement and Page 6 of 10 ;02.I2.()35 '"31 (l_,vi Caner Park Pavilion Rotation {NE )) l empla'c-: In 02 7:012 clearly mark all such potentially protected materials as"PROTECTED," providing an accurate and complete citation to the statutory or regulatory source for such protection. Website Links. The NFWF Recipient agrees to permit NFWF to post a link on any or all of NFWF's websites to any websites created by the NFWF Recipient in connection with the Project. Evaluation. The NFWF Recipient agrees to cooperate with NFWF by providing timely responses to all reasonable requests for information to assist in evaluating the accomplishments of the Project for a period of five (5) years after the date on which the final financial and programmatic reports are provided. Arbitration. All claims, disputes, and other matters in question arising out of, or relating to this grant agreement, its interpretation or breach, shall be decided through arbitration by a person or persons mutually acceptable to both NFWF and the NFWF Recipient. Notice of the demand for arbitration shall be made within a reasonable time after the claim, dispute, or other matter in question has arisen. The award rendered by the arbitrator or arbitrators shall be final. The terms of this provision will survive termination of this grant agreement. Indemnity. The NFWF Recipient shall indemnify and hold harmless NFWF, any Funding Source identified in this grant agreement, their respective officers, directors, agents, and employees in respect of any and all claims, injuries, losses, diminution in value, damages, liabilities, whether or not currently due, and expenses including without limitation, settlement costs and any legal or other expenses for investigating or defending any actions or threatened actions arising from or in connection with the Project. The terms of this provision will survive termination of this grant agreement. Choice of Law/Jurisdiction. This grant agreement shall be subject to and interpreted by the laws of the District of Columbia, without regard to choice of law principles. By entering into this grant agreement, the NFWF Recipient agrees to submit to the jurisdiction of the courts of the District of Columbia. The terms of this provision will survive termination of this grant agreement. Compliance with Laws. In conducting its activities relating to the Project, the NFWF Recipient agrees to conduct all such activities in compliance with all applicable Federal, State, and local laws, regulations, and ordinances and to secure all appropriate necessary public or private permits and consents. The terms of this provision will survive termination of this grant agreement. Page 7 of 10 31)2.12 a 35 3] ([.:tvl (.artti1 Palk I':;‘il ton 1<o,,t )t`al ion (N[) 2. 2 Insurance. The NFWF Recipient agrees to maintain all appropriate self-insurance against liability for injury to persons or property from any and all activities undertaken by the NFWF Recipient and associated with this Award in any way. The terms of this provision will survive termination of this grant agreement. REPRESENTATIONS, CERTIFICATIONS,AND OTHER STATEMENTS RELATING TO FEDERAL FUNDS The NFWF Recipient must read and understand certain Federal regulations, including but not limited to, those identified below which may be located on the Internet at <www.whitehouse.gov/omb/circulars/index.html>. If a NFWF Recipient does not have access to the Internet, it should ask its NFWF Grants Administrator for copies. Many Federal agencies have agency-specific regulations that govern the issuance of awards and subawards with their funds; it is the obligation of the NFWF Recipient to review and comply with any such regulations issued by its Federal agency Funding Source(s). If the NFWF Recipient is a non-profit organization, it will need to understand and comply with (i) OMB Circular A-110 "Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations" and, (ii) depending on what kind of organization it is, either (a) OMB Circular A-21 "Cost Principles for Educational Institutions" or(b) OMB Circular A-122 "Cost Principles for Non-Profit Organizations," in addition to other applicable Federal regulations. If the NFWF Recipient is a State, Local or Tribal Government, it will need to understand and comply with OMB Circulars A-102 "Grants and Cooperative Agreements with State and Local Governments" and A-87 "Cost Principles for State, Local, and Indian Tribal Governments," in addition to other applicable Federal regulations. A-133 Audits. If the NFWF Recipient is any type of U.S. organization and it expends an aggregate of$500,000 or more from all Federal sources in a fiscal year, it is subject to a special kind of audit as detailed in OMB Circular A-133 "Audits of States, Local Governments, and Non-Profit Organizations,"which it will need to understand and comply with, in addition to other applicable Federal regulations. Interest. Any interest earned in any one year on Federal funds advanced to the NFWF Recipient that exceeds $250 must be reported to NFWF, and the disposition of those funds negotiated with NFWF. Page 8 of 10 1_>022.i1035731 (Lev iCanerP rkPavilionRLEtc)ra0ion(NE;)> ]c;tvi, c: Subcontractor Lobbying. The NFWF Recipient agrees, to the best of his or her knowledge and belief, that: a.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Subcontractor Debarment and Suspensions. The NFWF Recipient shall enter into no contract or subcontract using Federal funds provided by NFWF with any party listed on the General Services Administration's Lists of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with Executive Orders 12549 and 12689 (Debarment and Suspension). Disclaimers. Payments made to the NFWF Recipient under this grant agreement do not by direct reference or implication convey NFWF's endorsement nor the endorsement by any other entity that provides funds to the NFWF Recipient through this grant agreement, including the U.S. Government, for the Project. All information submitted for publication or other public releases of information regarding this grant agreement shall carry the following disclaimer: "The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Government or the National Fish and Wildlife Foundation. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Government or the National Fish and Wildlife Foundation." Davis-Bacon Act. If applicable to the Project, the NFWF Recipient shall be subject to the provisions of the Davis-Bacon Act(40 U.S.C. 276a to a-7) as supplemented by Department of Labor regulations (29 CFR part 5, "Labor Standards Provision Applicable to Contracts Governing Federally Financed and Assisted Construction"). Page 9 of 10 1302.12.03573l !Lev.1 Cartes Park i(ion Restoration (NL)) I crnpkue: I 02 20I2 Rights to Inventions. If applicable to the Project,the NFWF Recipient shall abide by the provisions of 37 CFR Part 401 (Rights to Inventions Made by Non-Profit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements) and any implementing regulations issued by the Federal agency(ies)that provide funds for this grant agreement. SIGNATURES IN WITNESS WHEREOF,the parties have executed this grant agreement, intending to be bound legally. National Fish and Wildlife Foundation Thomas E. Kelsch Vice President, Conservation Programs (Date) City of Omaha,Nebraska EuW ($ ajoc) (Signature) (Name and Title) (Date) -- APP VED AS TO F M: ASSISTANT CRY ATTORNEY Page 10 of 10 1302.12.035731 (Levi Carter Park Pavilion Restorat ion tNk) e.n plate: I0 01)2,70 2 s i 1V14//,f. Easygrants ID:35731 National Fish and Wildlife Foundation —Wells Fargo Environmental Solutions for Communities 2012,Full Propc yTitle:Levi Carter Park Pavilion Restoration Ir �o Organization:City of Omaha i Grant Request Information Title of Project Levi Carter Park Pavilion Restoration Total Amount Requested $ 50,000.00 Matching Contributions Proposed $68,100.00 Proposed Grant Period 01/01/2013 -06/30/2014 Project Description The City of Omaha will make environmental improvements to Levi Carter Park Pavilion to improve the green/energy efficiceny of a Pavilion built in the 1940's. Project Abstract The City of Omaha is seeking funds to enhance ongoing restoration of the Levi Carter Pavilion.The pavilion is located at Levi Carter Park,a 519 acre public facility surrounded by Omaha's most populated urban areas.The Pavilion and adjacent buildings are historic structures built in the early 1940s.Currently the pavilion's roof is being repaired and R-50 insulation is being installed for optimal energy efficiency. Proposed environmental improvements to the pavilion include;installing sixteen(16)energy efficient windows into exisiting openings currently covered by shutters,replace incandescent light fittings with modern energy efficient fixtures,install a geothermal heat pump option at the pavilion to increase energy efficienty,and strategically planting twenty(20) shade trees around the pavilion. The City of Omaha's Parks and Recreation Department estimates that the total project will take no longer than 18 months to complete. Construction is projected to begin in March of 2013 and be completed in March of 2014. Environmental impact will be measured by monitoring kilowatt usage at the pavilion once renovation is complete. This measurement will be done by comparing Levi Carter Pavilion's Kilowatt usage to Brown Park Pavilion,which is a similar pavilion with comparable amenities,but no energy efficient updates. Organization and Primary Contact Information Organization City of Omaha Organization Type State or Local Government Organization Web Address www.cityofomaha.org Organization Phone Street Line 1 City,State,Country Postal Code Omaha,Nebraska,North America-United States Region(if international) Organization Congressional District Tax Status Under Review-State/local Government Agency Tax ID 476006304 Primary Contact Gail Braun Position/Title Grant Administrator Street Line 1 1819 Farnam Street,Ste 300 City,State,Country Postal Code Omaha,Nebraska,North America-United States 68183 Region(if international) Phone and E-mail 402-444-5286 x;gbraun@ci.omaha.ne.us Keywords Other Sub-keywords Other 1133 15th Street,NW Version 1.1 Suite 1100 Washington,DC 20005 Page 1 of 46 Easygrants ID: 35731 National Fish and Wildlife Foundation —Wells Fargo Environmental Solutions for Communities 2012,Full Propc Title:Levi Carter Park Pavilion Restoration Organization:City of Omaha Other Keyword(s) Green/Energy Efficiency 1133 15th Street,NW Version 1.1 Suite 1100 Washington,DC 20005 Page 2 of 46 Easygrants ID: 35731 National Fish and Wildlife Foundation —Wells Fargo Environmental Solutions for Communities 2012,Full Proposal(Activities and Title: Levi Carter Park Pavilion Restoration Organization:City of Omaha Conservation Activities Install energy efficient windows into existing openings Progress Measures Other(Number of Windows) Value at Grant Completion 16 Conservation Activities Replace incandescent light bulbs with energy efficient lighting Progress Measures Other(Square feet replaced) Value at Grant Completion 3,500 Conservation Activities Plant deciduous shade trees Progress Measures Other(Number of trees) Value at Grant Completion 20 Conservation Activities Install geothermal heat pump Progress Measures Other(Number of heat pumps) Value at Grant Completion 1 Conservation Activities Use Wells Fargo volunteers to tree plant Progress Measures Number of volunteers contacted/involved Value at Grant Completion 5 Conservation Outcome(s) Increase the number of patrons using the pavilion year round Conservation Indicator Metric(s) Other(Number of Pavilion rentals per year) Baseline Metric Value 2-10 Metric Value at Grant Completion 0 Long-term Goal Metric Value 50-60 Year in which Long Term Metric 2017 Value is Anticipated Conservation Outcome(s) Decrease the amount of vandalism at the Park Conservation Indicator Metric(s) Other(Number of incidents per month) Baseline Metric Value 12 Metric Value at Grant Completion <12 Long-term Goal Metric Value 5 Year in which Long Term Metric 2017 Value is Anticipated Conservation Outcome(s) Improvement in energy efficiency Conservation Indicator Metric(s) Other(Kilowatt usage per month during peek usage(May-September)) Baseline Metric Value 1,200- 1,300 Metric Value at Grant Completion 1,200- 1,300 Long-term Goal Metric Value 1,000-1,100 Year in which Long Term Metric 2017 Value is Anticipated 1133 15th Street,NW Version 1.1 Suite 1100 Washington,DC 20005 Page 3 of 46 Easygrants ID: 35731 National Fish and Wildlife Foundation —Wells Fargo Environmental Solutions for Communities 2012,Full Proposal(Activities and Title:Levi Carter Park Pavilion Restoration Organization:City of Omaha Project Location Information Project Location Description The Levi Carter Park Pavilion is located in Levi Carter Park,a 519 acre public facility surrounded by Omaha's most populated urban areas. Project Country(ies) North America-United States Project State(s) Nebraska Project Congressional District(s) District 2(NE) Permits/Approvals Description A permit will be required for both the geothermal option and Permits/Approvals Status HVAC system at the pavilion. Therefore the Parks and Recrtation Permits/Approvals Agency-Contact Person Department will submit an application and plans for approval at Permits/Approvals Submittal-Approval the site. Date Intend to Apply Permits and Inspections,City of Omaha 06/24/2013 Permits/Approvals Description Electrical Permit. A permit will be required to install and carry out Permits/Approvals Status any electrical work at the site. Therefore an application and plans Permits/Approvals Agency-Contact Person will be submitted to the Permits and Inspections department for Permits/Approvals Submittal-Approval review and approval Date Intend to Apply Permits and Inspections,City of Omaha 06/24/2013 Permits/Approvals Description Windows permit. To install windows at the site,an application and Permits/Approvals Status plans will need to be submitted and approved by the City of Permits/Approvals Agency-Contact Person Omaha's Permits and Inspections department. Permits/Approvals Submittal-Approval Intend to Apply Date Permits and Inspections,City of Omaha 06/24/2013 1133 15th Street,NW Page 4 of 46 Version 1.1 Suite 1100 Washington,DC 20005 Easygrants ID: 35731 National Fish and Wildlife Foundation —Wells Fargo Environmental Solutions for Communities 2012,Full Proposal(Activities and( Title: Levi Carter Park Pavilion Restoration Organization:City of Omaha Units Cost Per Unit Total Salaries and Benefits Total Salaries and Benefits $.00 Equipment Energy efficient lighting 1 $20,000.00 $20,000.00 Energy efficient windows 1 $30,000.00 $30,000.00 Total Equipment $50,000.00 Grant funds will provide the Levi Carter Pavilion with modem energy efficient lighting fixtures. A notable benefit of replacing existing lights with energy efficient technology is the massive gain in overall lifespan of the bulb. Traditional incandescent lights last an average of only 1,000 hours and modern florescent bulbs only last 8,000 to 10,000 hours while LED fixtures provide illumination for an average of 30,000 to 50,000 hours(Department of Energy). Energy efficient bulbs will also reduce energy consumption. Using LED bulbs offers an obvious advantage;giving cost savings of$80 over CFL bulbs and$540 over incandescent bulbs. Therefore grant funds will be used to cover the cost of purchasing LED fixtures. The pavilion restoration project will use grant funds to install energy efficient windows into the pavilion. Coupled with the completed restoration of the pavilion's insulation,energy efficient windows will provide cost savings to the City of Omaha through a reduction in energy use,and provides enclosed shelter which will enable the facility to be used year round. The City will select windows certified as energy-efficient to minimize heating,cooling and lighting costs. By basing the selection on their energy performance ratings in relation to the climate and the design of the Levi Carter Pavilion,up to 15 percent can be saved on energy bills(National Geographic). Contractual Services Total Contractual Services $.00 Supplies and Materials Total Supplies and Materials $.00 Printing Total Printing $.00 Travel Total Travel $.00 Other Total Other $.00 Budget Grand Total $50,000.00 1133 15th Street,NW Version 1.1 Suite 1100 Washington,DC 20005 Page 5 of 46 Easygrants ID: 35731 National Fish and Wildlife Foundation —Wells Fargo Environmental Solutions for Communities 2012,Full Proposal(Activities and Title:Levi Carter Park Pavilion Restoration Organization:City of Omaha Matching Contribution Amount: $68,100.00 Type: Cash Status: Received Source: City of Omaha Source Type: Non-Federal Description: The City of Omaha has dedicated$250,000 to restore the Levi Carter Park Pavilion. Total Amount of Matching $68,100.00 Contributions 1133 15th Street,NW Version 1.1 Suite 1100 Washington,DC 20005 Page 6 of 46 Easygrants ID: 35731 National Fish and Wildlife Foundation —Wells Fargo Environmental Solutions for Communities 2012,Full Proposal(Activities and( Title:Levi Carter Park Pavilion Restoration Organization:City of Omaha The following pages contain the uploaded documents,in the order shown below,as provided by the applicant: Full Proposal Narrative Board of Trustees,Directors,or equivalent Statement of Litigation GAAP audited financial statements A-133 Audit Other Documents The following uploads do not have the same headers and footers as the previous sections of this document in order to preserve the integrity of the actual files uploaded. 1133 15th Street,NW Version 1.1 Suite 1100 Washington,DC 20005 Page 7 of 46 �`��dttd�`'c Full-proposal Project Narrative Gc- _M O fl 51, ,' Instructions: Save this document on your computer and complete the narrative in the format N. "- ' provided. The final narrative should not exceed six(6)pages;do not delete the text provided below. Once complete,upload this document into the on-line application as instructed. 1. Long-Term Conservation Outcome(s): Elaborate on the long-term conservation outcome(s) summarized previously in the application; discuss what makes the outcome(s)achievable and important. The City of Omaha,Nebraska is seeking funds from the Environmental Solutions for Communities grant to enhance ongoing restoration of the Levi Carter Pavilion.The pavilion is located at Levi Carter Park,a 519 acre public facility surrounded by Omaha's most populated urban areas.Proposed environmental improvements to the pavilion include installing energy efficient windows,a geothermal heat pump,replacing all incandescent lights with LED bulbs, and planting shade trees around the pavilion. The Levi Carter Pavilion and the adjacent buildings(Image A)are historic structures built in the early 1940s.The park was constructed as part of the Works Progress Administration(WPA)—an element of President Franklin Roosevelt's New Deal initiatives to boost a lagging economy.The historical significance of the pavilion provides the funders of this grant an opportunity to promote a creative project. Greening the historic pavilion is an innovative way to showcase the benefits of adding energy efficient updates to !ma!e A:Levi Carter Park N existing structures. r , '°'�' „ Omaha's Parks and Recreation „., ® '"' Department is presently working on the Levi r , , I I� i; 't l: I '�s Carter Park Master Plan,which includes major �; d A F4AY ROVNII�`; �Y.i:'t.:.:5 STORMS-°' p , .a,..,,,4,110.... ,., . restoration to the pavilion and other features in `�•—• M,uFevaiaN -'� the park. The pavilion's roof was recently ! .e.�r I`� repaired and R-50 insulation was installed for w f :. (AWN N` optimal energy efficiency(Image B). Other park ®t,F�v�� AN. ��-� , i-M restoration projects will include improvements :, to parking lots,updating playgrounds,creating a " � I. >, sand volleyball court,and providing new picnic ti "`:"' s1% ,rr l [ �` " areas. The overall park restoration process tii,,,),,,7,..);--,;.!liti!olidaiiiitgiN*,,,l,p,,„.t ilr &bath taus ,necessitates further renovation of the — ,i n ' " k''I pavilionr a roavT bl1 an gflue ,�Y,of �i, �� z 1 z , z;, '4? P. as attendance increases the pavilion will provide i'h l 404 I ti: a safe and comfortable location for families to �,•� ,,, , �� -' ,IIaY ',1p4ur1s � Irtter true!; its + relax and enjoy the amenities. ' „g ' s ± Irri' ax)st , ®�l'OS ', The Levi Carter Park Master Plan began after an extensive$4.7 million project to improve the water quality of Carter Lake. After installing five rain gardens, performing extensive water treatment,and working to educate the surrounding areas about fertilizer use and pet waste management,the Nebraska Department of Environmental Quality will soon propose to remove Carter Lake from its list of at-risk locations targeted under the Clean Water Act. Omaha's commitment to improving Carter Lake's water quality illustrates the City's dedication to preserving the park,and grant funds supporting renovations to the Levi Carter pavilion will become part of a multifaceted group of projects designed to protect the environment and promote Omaha's goals of sustainability and energy efficiency. November 15,2012 City of Omaha,Nebraska Page 1 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Full-Proposal Narrative Page 8 of 46 2. Threats and/or Opportunities: Elaborate on the relationship of threats and/or opportunities to the long-term conservation outcome(s)and describe which of these threats and/or opportunities will be addressed in the project. The Levi Carter Pavilion and adjacent buildings are historic structures built in the early 1940s. The park was constructed as part of the Works Progress Administration(WPA)—an element of President Franklin Roosevelt's New Deal initiatives to boost a lagging economy. There are a number of clear benefits to refurbishing and modernizing a historical building in Omaha,in conjunction to updating the features within the park. Due to the age of the building and outdated features,it has run into disrepair and is minimally used by residents of the city. In 2009,only ten reservations were received for the Pavilion for the entire year,and in 2010 this number decreased to two. Therefore a major opportunity of the project is the capacity to reestablish both Levi Carter Park and Levi Carter Park Pavilion as an open area of green space which is welcoming to Omaha residents. By implementing the energy efficient objectives,the Pavilion will be available year round for use,and will establish the area as a modern and clean events location. Currently,due to the disrepair of the pavilion and minimal usage,vandalism is a problem with an average of twelve instances per month. Instances of vandalism range from graffiti tagging to the site being used as a garbage dump. By rejuvenating the site, attendance will increase, and the pavilion will provide a safe and comfortable location for families to relax and enjoy the amenities.The City anticipates these factors will aid in the rate of vandalism declining per month. Many of the older,historical public buildings within the City can use the renovation of the Levi Carter Park Pavilion as a blue print for eco-friendly modernizations. A proposed long-term outcome of the project is to increase the pavilions energy efficiency,especially during peak attendance(May through September). By implementing the project,and gathering data on the kilowatts per month usage at both the Levi Carter Park Pavilion and the Brown Park Pavilion from May to September,the findings can highlight the benefits of energy efficiency,and be used as supporting evidence for further renovation projects on other Public buildings within the City. 3. Activities: Elaborate on the primary activities that will be employed through the proposed grant. Explain how these activities address the threats,opportunities and/or conservation outcome(s)described above. How do these activities relate to established plans(management,conservation,recovery,etc.)? Grant funds will provide the Image B:Levi Carter Pavilion Roof Restoration(Picture taken 6/19/2012) Levi Carter Pavilion with modem energy ? 4 efficient lighting fixtures.The type of ` ;. ` ,� light bulb used to illuminate a building s' .r9�. can have a great impact on a buildings' ` ' �t �� _01•. :. • �� " ,; total energy consumption.The 'fA } r4 Environmental Protection Agency found that replacing one standard incandescent light bulb with one energy-efficient bulb in every US household would save the 1 nation about$600 million annually. This I Imo ° ;z would be enough energy to power 3 million homes for a year(National Geographic). V"•'. �t,i-"i5 t q4�.: +k + <,� ��.; R4 � 't 4 A notable benefit of replacing `'~ � ."' `"� ... � " 1,1 existing lights with energy efficient technology is the massive gain in overall lifespan of the bulb. Traditional incandescent lights last an average of only 1,000 hours and modern florescent bulbs only last 8,000 to 10,000 hours while LED fixtures provide illumination for an average of 30,000 to 50,000 hours(Department of Energy). Energy efficient bulbs will also reduce energy consumption. Compact Fluorescent Light bulbs(CFLs)are between 67 percent and 80 percent more energy-efficient than incandescent bulbs. Light-emitting diodes(LEDs)are significantly more energy- November 15,2012 City of Omaha,Nebraska Page 2 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Full-Proposal Narrative Page 9 of 46 efficient than either incandescent or CFL bulbs. An LED bulb can approach 80 percent efficiency,meaning 80 percent of the electrical energy is converted to light energy. The remaining 20 percent is lost as heat energy. This compares with incandescent bulbs which operate at only about 20 percent efficiency,with 80 percent of the electrical energy lost as heat. The lifetime electricity cost of an LED bulb would be$60.To compare,five CFLs would be required to meet the lifetime of an LED bulb,costing$140.Therefore using LED bulbs offers an obvious advantage; giving cost savings of $80 over CFL bulbs and$540 over incandescent bulbs(National Geographic). Therefore grant funds will be used to cover the cost of purchasing LED fixtures. The pavilion restoration project will use grant funds to install energy efficient windows into the pavilion. Currently,the pavilion contains only window openings and shutters,resulting in a drafty building and mass energy lost through window openings. Coupled with the completed restoration of the pavilion's insulation,energy efficient windows will provide cost savings to the City of Omaha through a reduction in energy use,and provides enclosed shelter which will enable the facility to be used year round. Currently the park's pavilion is primarily used during the warmer spring and summer months which will maximize the benefit of energy efficient windows.Windows not designed to be energy efficient are often a source of unwanted energy waste.The superior insulating qualities of energy efficient windows keep cool air indoors,resulting in decreased energy use and ultimately lower energy costs. The City will select windows certified as energy-efficient to minimize heating, cooling and lighting costs. By basing the selection on their energy performance ratings in relation to the climate and the design of the Levi Carter Pavilion,up to 15 percent can be saved on energy bills(National Geographic). Installing double-paned windows can help cut down the energy costs of heating and cooling by providing an extra layer of insulation. Therefore the new windows will be double pane,argon filled, low-E coated glass. Geothermal heat pumps(GHPs)have been recognized by the Environmental Protection Agency(EPA) as one of the most energy efficient,environmentally clean,and cost-efficient space conditioning systems available.Replacing heating and cooling systems with environmentally friendly geothermal systems is a critical part of protecting the environment.The U.S.Department of Energy,Office of Geothermal Technologies reports that almost 40 percent of all U.S. emissions of carbon-dioxide are directly tied to heating,cooling and hot-water systems in residential and commercial buildings. A major benefit of GHP's,according to the US department of Energy, is that they use 25 percent to 50 percent less electricity than conventional heating or cooling systems. Therefore the City of Omaha will purchase and install a two-ton geothermal heat pump at the pavilion to further reduce costs and increase energy efficiency,once testing of the geothermal field has been conducted to ensure viability. To aid in energy efficient cooling of the Levi Carter Pavilion the Parks and Recreation Department will purchase and plant several deciduous trees to provide shade in the warmer months and increased sunlight in the cooler months. This allows light to pass through in winter and block sunlight in the summer. Strategically placed deciduous trees can be as cost effective as many of the other Green improvements to the pavilion.A minimum of three shade-trees can reduce air conditioning expenses up to 30 percent(Department of Natural Resources). The City of Omaha will partner with the Wells Fargo Volunteer Coordinator to plant twenty deciduous trees around the pavilion. The City will prepare the site and holes in advance,enabling maximum use of volunteer time to plant and tie back all trees and mulch at the site. This work will be provisionally planned for completion by Wells Fargo Omaha volunteers in September 2013. 4. Outcomes and Indicators: Describe the general monitoring approach that will be used to assess progress on one or more of the indicators presented previously in the application. Please note any challenges or limitations you anticipate in conducting this monitoring or the interpretation of anticipated results. Environmental impact will be measured by monitoring kilowatt usage at the pavilion once renovation is complete. This measurement will be done by comparing Levi Carter Pavilion's kilowatt usage to another similar Omaha pavilion, Brown Park Pavilion,which has comparable amenities(A/C,kitchen)but no energy efficient updates.During peak attendance(May-September)Brown Park Pavilion uses an average of 1,267 kilowatts per month(Omaha Public Power November 15,2012 City of Omaha,Nebraska Page 3 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Full-Proposal Narrative Page 10 of 46 District).By greening the Levi Carter Pavilion,kilowatt usage should be lower than Brown Park Pavilion while still providing the same services. The Parks and Recreation Department is responsible for overseeing all reservations of public pavilions in the city of Omaha. Therefore they have ready access to figures enabling an evaluation of the projects impact on the increased number of patrons using the facility. 5. Project Team: List key individuals and describe their qualifications relevant for project implementation. The City of Omaha's Parks and Recreation Department staffs an experienced team which has demonstrated an ability to provide Green solutions by completing work on the Zenith II project,a two-bedroom home built at Hummel Park in Omaha to provide year-round residence for the park caretaker.The home was built as a model of energy efficiency with little to no additional construction cost.The Zenith II home includes the same modernizations that will be used for the pavilion: high efficiency windows,LED lighting, and a geothermal heat pump. ECOmaha is a collaborative effort offering a comprehensive vision for the long-term environmental health and sustainability of the Omaha community and the natural resources and ecosystems on which it depends.ECOmaha is coordinated by the City of Omaha's Office of Sustainable Development,under the direction of the city's Planning Department. The Team works on sustainability issues amongst city and county staff,which will aid in the design, construction and material selection process of the Levi Carter Park Pavilion restoration. 6. Other(Optional): Provide any further information important for the review of this proposal. As per the Environmental Solutions for Communities grant request for proposals guidelines,the 1:1 match will be accomplished by back-dating the start date of the proposed project. Only funds specially related to the renovation of the pavilion will be counted as match funds and the City will not use the cost of current pavilion restoration as a match toward any other grants. The City of Omaha's Parks and Recreation Department estimates that the total project will take no longer than 18 months to complete. Once grant funds are awarded the department will open bidding to local contractors in April 2013. Construction is projected to begin in June of 2013 and be completed in June of 2014.Because the department has experience with greening a structure,they anticipate no problems seeking out a capable partner to help them complete the project within the established 18 month timeframe. November 15,2012 City of Omaha,Nebraska Page 4 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Full-Proposal Narrative Page 11 of 46 r or,rttA,Ng odikt, Office of the Mayor a j,'" 1819 Fatnam Street,Suite 300 �li � Omaha,Nebraska 68183-0300 no® ' (402)444-5000 A 4't FAX:(402)444-6059 o �^�I3 FF,(314U City of Omaha ' Jim Suttle,Mayor November 15, 2012 The City of Omaha is operated under the Mayor-council form of government. The Mayor and seven-member city Council are both elected to four-year terms. The executive and administrative powers of the city are vested in the Mayor, who is popularly elected on a non- partisan basis. Agreements with Douglas County provide for the sharing of library, information technology,parks, purchasing,printing, mail and 911 services between city and county residents. Respectfully submitted, 0:),1:0 Gail Braun Grant Administrator .. r� ..:_ !;:'�Yf�°'� ? ..a.�C .� Y�9 ..'. Tg e } v,214 tz `, . a ... ;,1,fii t. n Statement of Litigation Instructions: Save this document on your computer and complete.The final narrative should not �J. exceed two(2)pages; do not delete the text provided below. Once complete,upload this document into the on-line application as instructed. 414,..µ Litigation: In the space provided below,state any litigation(including bankruptcies)involving your organization and either a federal,state,or local government agency as parties. This includes anticipated litigation,pending litigation,or litigation completed within the past twelve months. Federal, state,and local government applicants are not required to complete this section. If your organization is not involved in any litigation,please state below. The City of Omaha is a local entity involved in litigation as a party in various matters. However,the City of Omaha is not in litigation nor does it expect to be litigation with another Federal, state, or local government agency. Bernard in den Bosch,Assistant City Attorney November 15,2012 City of Omaha November 15,2012 City of Omaha,Nebraska Page 1 of 1 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Statement of Litigation City of Omaha,Nebraska Environmental Solutions for Communities Grant Levi Carter Part Pavilion Restoration January 1,2013 June 30, 2014; 18 Month Budget A. Personnel Name/Position Computation Cost N/A B. Fringe Benefits Name/Position Computation Cost N/A C. Travel Purpose of Travel Computation Cost N/A D. Equipment Item Computation Cost Renovation New Double-hung windows $2,400/each x 12 windows $28,800 Grant New Hopper windows $2,200/each x 4 windows =$8,800 Grant Funding $1,200 Grant City of Omaha $7,600 Match Total $37,600 RENOVATION: ($30,000 Grant Request) The pavilion restoration project will use grant funds to install energy efficient windows into the pavilion. Coupled with the completed restoration of the pavilion's insulation, energy efficient windows will provide cost savings to the City of Omaha through a reduction in energy use, and provides enclosed shelter which will enable the facility to be used year round. The City will select windows certified as energy-efficient to minimize heating, cooling and lighting costs. By basing the selection on their energy performance ratings in relation to the climate and the design of the Levi Carter Pavilion,up to 15 percent can be saved on energy bills (National Geographic). Installing double-paned windows can help cut down the energy costs of heating and cooling by providing an extra layer of insulation. Therefore the new windows will be double pane, argon filled, low-E coated glass. MATCH: ($7,600) Currently, the pavilion contains only window openings and shutters, resulting in a drafty building and mass energy loss through window openings. Therefore the City of Omaha will fund the outstanding amount of purchasing new windows not covered by grant funding. Electrical Lighting $20,000/project x 1 $20,000 Grant Power Distribution $13,500/project x 1 $13,500 Match Total $23,500 November 15,2012 rev City of Omaha,Nebraska Page 1 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Revised Proposal Budget Page 43 of 46 ELECTRICAL: ($20,000 Grant Request) Grant funds will provide the Levi Carter Pavilion with modern energy efficient lighting fixtures. A notable benefit of replacing existing lights with energy efficient technology is the massive gain in overall lifespan of the bulb. Traditional incandescent lights last an average of only 1,000 hours and modern florescent bulbs only last 8,000 to 10,000 hours while LED fixtures provide illumination for an average of 30,000 to 50,000 hours(Department of Energy). Energy efficient bulbs will also reduce energy consumption. Using LED bulbs offers an obvious advantage; giving cost savings of$80 over CFL bulbs and$540 over incandescent bulbs. Therefore grant funds will be used to cover the cost of purchasing LED fixtures. MATCH: ($13,500) The City of Omaha will cover the cost of replacing all aspects of power distribution. Existing electrical service to the Pavilion and two Bath Houses will be moved underground. Mechanical/Plumbing HVAC System $25,000/unit x 1 system $25,000 Match Geothermal option $20,000/unit x 1 system $20,000 Match Total $45,000 Match MATCH: ($45,000) Geothermal heat pumps (GHPs) have been recognized by the Environmental Protection Agency (EPA) as one of the most energy efficient, environmentally clean, and cost-efficient space conditioning systems available. Replacing heating and cooling systems with environmentally friendly geothermal systems is a critical part of protecting the environment. The U.S. Department of Energy, Office of Geothermal Technologies reports that almost 40 percent of all U.S. emissions of carbon-dioxide are directly tied to heating, cooling and hot-water systems in residential and commercial buildings. A major benefit of GHP's, according to the US Department of Energy, is that they use 25 percent to 50 percent less electricity than conventional heating or cooling systems. Therefore the City of Omaha will purchase and install a two-ton geothermal heat pump at the pavilion to further reduce costs and increase energy efficiency, once testing of the geothermal field has been conducted to ensure viability. Equipment Grant Request Subtotal: $50,000 Equipment Match Subtotal: $66,100 Total Equipment: $116,100 E. Supplies Supply Items Computation Cost Landscaping Shade Trees $100/each x 20 trees $2,000 Match Total $2,000 Match November 15,2012 City of Omaha,Nebraska Page 2 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Proposal Budget Page 44 of 46 MATCH: ($2,000) To aid in energy efficient cooling of the Levi Carter Pavilion the Parks and Recreation Department will purchase and plant several deciduous trees to provide shade in the warmer months and increased sunlight in the cooler months. This allows light to pass through in winter and block sunlight in the summer. Strategically placed deciduous trees can be as cost effective as many of the other Green improvements to the pavilion. A minimum of three shade-trees can reduce air conditioning expenses up to 30 percent(Department of Natural Resources). The City of Omaha will partner with the Wells Fargo Volunteer Coordinator to plant twenty deciduous trees around the pavilion. The City will prepare the site and holes in advance, enabling maximum use of volunteer time to plant and tie back all trees and mulch the site. This work will be provisionally planned for completion by Wells Fargo Omaha volunteers in September 2013. F. Construction Item Computation Cost N/A G. Consultants/Contracts Item Computation Cost N/A H. Other Costs Description Computation Cost N/A I. Indirect Costs Description Computation Cost N/A November 15,2012 City of Omaha,Nebraska Page 3 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Proposal Budget Page 45 of 46 City of Omaha,Nebraska Environmental Solutions for Communities Grant Levi Carter Part Pavilion Restoration January 1,2013—June 30,2014; 18 Month Budget Budget Summary Budget Category Amount Requested Match Total A. Personnel - - - B.Fringe Benefits - - - C. Travel - - - D. Equipment $50,000 $66,100 $116,100 E. Supplies - $2,000 $2,000 F. Construction - - - G. Contracts - - - H. Other - - - I. Indirect - - - TOTAL: $50,000 $68,100 $118,100 November 15,2012 City of Omaha,Nebraska Page 4 of 4 Environmental Solutions for Communities Grant Levi Carter Park Pavilion Restoration Proposal Budget Page 46 of 46 NATIONAL FISH AND WILDLIFE FOUNDATION GRANT AGREEMENT PROJECT: 1302.12.035731 (Levi Carter Park Pavilion Restoration (NE)) PROPOSAL ID: 35731 NFWF RECIPIENT: City of Omaha,Nebraska RECIPIENT TYPE: State or Local Government PERIOD OF PERFORMANCE: January 1, 2013 to June 30, 2014 PROJECT DESCRIPTION: Make environmental improvements to Levi Carter Park Pavilion to improve the green/energy efficiency of a pavilion built in the 1940's. Improvements to the community park pavilion will include installing energy efficient windows, replacing incandescent light fittings with modern energy efficient fixtures, installing a geothermal heat pump option, and strategically planting shade trees around the pavilion. NFWF AWARD: $50,000 FUNDING SOURCE CFDA NUMBER Wells Fargo Foundation (fR.A147) N/A NON-FEDERAL MATCH REQUIREMENT: $68,100 FEDERAL MATCH REQUIREMENT: N/A The National Fish and Wildlife Foundation (NFWF) agrees to provide the NFWF Award to the NFWF Recipient for the purposes of satisfactorily performing the Project described in a full proposal titled "Levi Carter Park Pavilion Restoration" and incorporated into this grant agreement by reference.The NFWF Award is provided on the condition that the NFWF Recipient agrees that it will raise and spend at least $68,100 in matching contributions on the Project. Project must be completed, with all NFWF funds and matching contributions spent, during the Period of Performance as set forth above. Page 1 of 10 13021 0 57 IIL.e I Carter Park Pavilion Restoration(\Milo I cmpin.u. I(asp n011 NFWF RECIPIENT CONTACT INFORMATION Recipient Name: Gail Braun Recipient Address: 1819 Farnam Street, Ste 300 Omaha, NE 68183 Recipient Phone: 402-444-5286 Recipient Fax: 402-444-6059 Recipient Email: gbraun@ci.omaha.nc.us NFWF CONTACT INFORMATION NFWF Grants Administrator: ?vfrt,ah Redfiold MwK Mc E.no NFWF Address: 1133 Fifteenth Street,NW Suite 1100 Washington, DC 20005 NFWF Phone: 202-857-0166 NFWF Fax: 202-857-0162 NFWF Email: h e.+F-r _e IrI6�.*n.g PAw./c r'<I.o en(w1_c) Page 2 of 10 1302.12,0357 31 (Levi Cnrtrr Par4. Pavilion ReStorution(NI3)) Iumpl:une I(I. .^012 NFWF PROCESS Matching Contributions. Matching Contributions consist of cash, contributed goods and services, volunteer hours,and/or property raised and spent for the Project. Matching Contributions for the purposes of this Project must meet the following three criteria: I)Matching Contributions must be non-federal in nature and not presented as match to any other federal program(s);2)Matching Contributions must be committed directly to the Project and must be used within the Period of Performance as identified on page 1 of this grant agreement; and 3) Matching Contributions must be voluntary in nature. Funds presented for fulfillment of mitigation, restitution, or other permit or court-ordered settlements arc not eligible. Documentation of Matching Contributions. 1: Cash, Goods and Services, and/or Property. The NFWF Recipient must report to NFWF as a part of the final report,the Matching Contributions received by the NFWF Recipient and expended in connection with the Project. The match report must include the name and address and contribution amount of any donor who contributes $500 or more to the Project. Fair market value of donated goods and services, including volunteer hours, shall be computed as outlined in the OMB Circulars. 2. Property. The NFWF Recipient may have a third party donor submit a letter to NFWF, documenting the fair market value and date of a Matching Contribution and stating that the donation is non-Federal, voluntary, and intended to qualify as a Matching Contribution. A letter provided to document a donation of real property must be accompanied by an appraisal by a certified appraiser a letter provided to document rental of equipment or space must list three comparable rentals in the location of the Project. The NEWT' Recipient must retain detailed time records for contributed services and original receipts and appraisals of real property and comparable rentals for other contributed property at its place of business in the event of an audit of the NFWF Recipient as required by applicable Federal regulations. Restrictions on Use of Funds. No Funds provided by NFWF pursuant to this grant agreement or Matching Contributions may be used to support overhead/indirect costs, litigation expenses, lobbying activities,terrorist activities, or activities in violation of the Foreign Corrupt Practices Act. Payment of Funds. To receive funds, the NFWF Recipient must provide NFWF with: 1) an original executed copy of the grant agreement; 2) a Payment Request from the NFWF Recipient requesting payment; and 3) any required financial and programmatic reports. Failure to provide information required by this grant agreement may delay payment.NFWF Recipient may request funds by submitting a Payment Request to the NFWF Grants Administrator via email, mail, or fax. NFWF Recipient may request advance payment of funds prior to expenditure provided: 1) NFWF Recipient demonstrates an immediate need for advance payment; and 2)NFWF Recipient documents expenditure of advanced funds on the next required financial report to NFWF. Approval of any advance payment of funds is made at the sole discretion of NFWF, based on an assessment of the NFWF Recipient's needs. In all other cases, funds are disbursed on a reimbursable basis. NFWF reserves the right to retain up to twenty percent(20%)of funds until submission and acceptance of the final reports. Page 3 of 10 130 12 Olt 73I (I ut'aner Park Pin lion Restoration famplats_10,02'2012 Interim Programmatic Reports. The NFWF Recipient will submit an interim programmatic report to NFWF based on the reporting schedule below. The interim programmatic report shall consist of written statements of Project accomplishments since Project initiation, or since the last reporting period, and shall be uploaded via NFWF's Easygrants system. Annual Financial Report. An annual financial report detailing cumulative receipts and expenditures made under this Project is required annually, due on October 31st of each year of the grant term. In the annual financial report, the NFWF Recipient must report the amount of NFWF Funds expended during NFWF"s fiscal year (October I —September 30). The NFWF Recipient must enter ajustification when there is a difference between the amount disbursed by NFWF and the amount expended by the grantee. Failure to submit an annual financial report in a timely manner will delay payment of submitted payment requests. Final Reports. No later than 90 days after the completion of the Project,the NFWF Recipient will submit 1) a final financial report accounting for all Project receipts, Project expenditures, and budget variances(if any) compared to the approved budget; 2) a final programmatic report summarizing and evaluating the accomplishments achieved during the Period of Performance; 3) a representative number of photographs depicting the Project; and 4)copies of any publications, press releases and other appropriate products resulting from the Project. The final reports should be uploaded via NFWF's Easygrants system. Any requests for extensions of the final report submission date must be made in writing to the NFWF Grants Administrator and approved by NFWF in advance. Reporting Due Dates. October 31, 2013 Annual Financial Report January 1, 2014 Interim Programmatic Report September 30,2014 Final Financial Report September 30, 2014 Final Programmatic Report Amendments. During the life of the Project, the NFWF Recipient is required to inform the NFWF Grants Administrator of any changes in contact information or in the Project scope of work, as well as any difficulties in completing the Project by the end of the Period of Performance, or in submitting reports by their due dates. If the NFWF Recipient determines that the amount of the budget is going to change in any one budget category by an amount that exceeds 10%of the Award, the NFWF Recipient must seek approval from the Grants Administrator. Amendment requests should be initiated by the NFWF Recipient upon determination of a deviation from the original grant agreement. However,NFWF may initiate the amendment if NFWF determines an amendment is necessary. Amendment requests are to be submitted via NFWF's Easygrants system. Page 4 of 10 1302 035731 lei Carter Path Pavilion Restoration(t E)) hmal<uc. 10 r,2,2012 Termination. Failure by the NFWF Recipient to comply with any material term of this grant agreement shall be deemed to be a default in this grant agreement and constitute cause for NFWF to terminate this grant agreement by written notice to the NFWF Recipient and to pursue any legal remedy to which NFWF may be entitled. The NFWF Recipient may terminate this grant agreement by written notice to NFWF. In the event of termination of this grant agreement prior to Project completion, the NFWF Recipient shall immediately (unless otherwise directed by NFWF in its notice if NFWF initiated the termination) undertake all reasonable steps to wind down the Project cooperatively with NFWF, including but not limited to the following: a. Stop any portion of the Project's work that is incomplete (unless work to be completed and a different date for termination of work arc specified in NFWF's notice). b. Place no further work orders or enter into any further subawards or subcontracts for materials, services or facilities, except as necessary to complete work as specified in NFWF's notice. c. Terminate all pending Project work orders, subawards, and subcontracts for work that has not yet commenced. d. With the prior written consent of NFWF, promptly take all other reasonable and feasible steps to minimize and/or mitigate any damages that may be caused by the failure to complete the Project, including but not limited to reasonable settlements of any outstanding claims arising out of termination of Project work orders, subawards, and subcontracts. e. Deliver or make available to NFWF all data, drawings, specifications, reports, estimates, summaries, and such other information and material as may have been accumulated by the NFWF Recipient under this grant agreement, whether completed or in progress. f. Return to NFWF any unobligated portion of the Award. Page 5 of 10 1302.12 M $5731 (I act Carter Park Pavilion R-o,to ation (NI:1) IT:nnlac o2,20 I REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS GENERAL Binding Obligation. This grant agreement has been duly executed by a representative of the NFWF Recipient with full authority to execute this grant agreement and bind the grant agreement to the terms hereof. After execution by the representative of the NFWF Recipient named on the signature page hereto,this grant agreement will represent the legal, valid,and binding obligation of the NFWF Recipient, enforceable against the NFWF Recipient in accordance with its terms. Assignment: Subawards and Subcontracts. The NFWF Recipient may not assign this grant agreement, in whole or in part, to any other individual or other legal entity without the prior written approval of NFWF. 'the NFWF Recipient may not provide subawards nor enter into subcontracts without the prior written approval of NFWF. Subawards and subcontracts with known parties disclosed in the proposal budget are deemed to he approved. Unexpended Funds. Any funds provided by NFWF and held by the NFWF Recipient and not expended at the end of the Period of Performance will be returned to NFWF within ninety(90) days after the end of the Period of Performance. Additional Support. In making this Award, NFWF assumes no obligation to provide further funding or support to the NFWF Recipient beyond the terms stated in this grant agreement. Publicity and Acknowledgement of Support. The NFWF Recipient agrees to give appropriate credit to NFWF and any Funding Sources identified in this grant agreement for their financial support in any and all press releases, publications, annual reports, video credits, dedications,and other public communications regarding this grant agreement or any of the project deliverables associated with this grant agreement. The NFWF'Recipient must obtain prior NFWF approval for the use of the NFWF logo or the logo of any Funding Source and any public information releases concerning this Award. Posting of Final Reports. The NFWF Recipient gives NFWF the right and authority to publicize NFWF's financial support for this grant agreement and the Project in press releases, publications and other public communications. The NFWF Recipient hereby acknowledges its consent for NFWF and any Funding Source identified in this grant agreement to post its final reports on their respective websites. In the event that the NFWF Recipient intends to claim that its final report contains material that does not have to be posted on such websites because it is protected from disclosure by statutory or regulatory provisions, the NFWF Recipient shall so notify NFWF and any Funding Source identified in this grant agreement and Page 6 of 10 13021 OL5731fl .l CaiLer Park [ avlion 12CS1nulion I Nni fanpl,tic: I(11)2 0 k clearly mark all such potentially protected materials as"PROTECTED,"providing an accurate and complete citation to the statutory or regulatory source for such protection. Website Links. The NFWF Recipient agrees to permit NFWF to post a link on any or all of NFWF's websites to any websites created by the NFWF Recipient in connection with the Project. Evaluation. The NFWF Recipient agrees to cooperate with NFWF by providing timely responses to all reasonable requests for information to assist in evaluating the accomplishments of the Project for a period of five (5)years after the date on which the final financial and programmatic reports are provided. Arbitration. All claims, disputes, and other matters in question arising out of, or relating to this grant agreement, its interpretation or breach, shall be decided through arbitration by a person or persons mutually acceptable to both NFWF and the NFWF Recipient. Notice of the demand for arbitration shall be made within a reasonable time after the claim, dispute,or other matter in question has arisen. The award rendered by the arbitrator or arbitrators shall be final. The terms of this provision will survive termination of this grant agreement. Indemnity. The NFWF Recipient shall indemnify and hold harmless NFWF, any Funding Source identified in this grant agreement,their respective officers, directors, agents, and employees in respect of any and all claims, injuries, losses, diminution in value, damages, liabilities, whether or not currently due, and expenses including without limitation, settlement costs and any legal or other expenses for investigating or defending any actions or threatened actions arising from or in connection with the Project. The terms of this provision will survive termination of this grant agreement. Choice of l.,aw/Jurisdiction. This grant agreement shall be subject to and interpreted by the laws of the District of Columbia, without regard to choice of law principles. By entering into this grant agreement, the NFWF Recipient agrees to submit to the jurisdiction of the courts of the District of Columbia. The terms of this provision will survive termination of this grant agreement. Compliance with laws. In conducting its activities relating to the Project, the NFWF Recipient agrees to conduct all such activities in compliance with all applicable Federal, State, and local laws, regulations, and ordinances and to secure all appropriate necessary public or private permits and consents. The terms of this provision will survive termination of this grant agreement. Page 7 of 10 -10? 1 u3i7i1ll vl ,'r Park Pmll of 1(cau ciion (MI), ro.n-,lu`,- IU'i) NI? Insurance. The NFWF Recipient agrees to maintain all appropriate self-insurance against liability for injury to persons or property from any and all activities undertaken by the NFWF Recipient and associated with this Award in any way. The terms of this provision will survive termination of this grant agreement. REPRESENTATIONS, CERTIFICATIONS,AND OTHER STATEMENTS RELATING TO FEDERAL FUNDS The NFWF Recipient must read and understand certain Federal regulations, including but not limited to, those identified below which may be located on the Internet at <www.whitehouse.gov/omb/circulars/index.html>. If a NFWF Recipient does not have access to the Internet, it should ask its NFWF Grants Administrator for copies. Many Federal agencies have agency-specific regulations that govern the issuance of awards and subawards with their funds; it is the obligation of the NFWF Recipient to review and comply with any such regulations issued by its Federal agency Funding Source(s). If the NFWF Recipient is a non-profit organization, it will need to understand and comply with (i) OMB Circular A-110"Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations"and, (ii) depending on what kind of organization it is, either(a) OMB Circular A-2I "Cost Principles for Educational Institutions" or(b) OMB Circular A-122 "Cost Principles for Non-Profit Organizations," in addition to other applicable Federal regulations. If the NFWF Recipient is a State, Local or'I ribal Government, it will need to understand and comply with OMB Circulars A-102 "Grants and Cooperative Agreements with State and Local Governments" and A-87 "Cost Principles for State, Local, and Indian Tribal Governments," in addition to other applicable Federal regulations. A-I33 Audits. If the NFWF Recipient is any type of U.S. organization and it expends an aggregate of$500,000 or more from all Federal sources in a fiscal year, it is subject to a special kind of audit as detailed in OMB Circular A-133 "Audits of States, Local Governments, and Non-Profit Organizations,"which it will need to understand and comply with, in addition to other applicable Federal regulations. Interest. Any interest earned in any one year on Federal funds advanced to the NFWF Recipient that exceeds $250 must be reported to NFWF, and the disposition of those funds negotiated with NFWF. Page 8 of 10 1302 I' 035731 If Caner Park Pavilion Resrt,r ion (NI o l'c:n dale. IQ'OTnon • Subcontractor Lobbying. The NFWF Recipient agrees,to the best of his or her knowledge and belief,that: a. No Federal appropriated funds have been paid or will be paid., by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant,the making of any Federal loan,the entering of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. h. If any funds other than Federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c. The undersigned shall require that the language of this certification he included in the award documents for all subawards at all tiers(including subcontracts, subgrants,and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. Subcontractor Debarment and Suspensions. The NFWF Recipient shall enter into no contract or subcontract using Federal funds provided by NFWF with any party listed on the General Services Administration's Lists of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with Executive Orders 12549 and 12689(Debarment and Suspension). Disclaimers. Payments made to the NFWF Recipient under this grant agreement do not by direct reference or implication convey NFWF's endorsement nor the endorsement by any other entity that provides funds to the NFWF Recipient through this grant agreement, including the U.S. Government, for the Project. All information submitted for publication or other public releases of information regarding this grant agreement shall carry the following disclaimer: "The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Government or the National Fish and Wildlife Foundation. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Government or the National Fish and Wildlife Foundation." Davis-Bacon Act. If applicable to the Project, the NFWF Recipient shall be subject to the provisions of the Davis-Bacon Act(40 U.S.C. 276a to a-7) as supplemented by Department of Labor regulations(29 CFR part 5, "Labor Standards Provision Applicable to Contracts Governing Federally Financed and Assisted Construction"). Page 9 of 10 1 ale.]2.035711 i t cv i Carter Park Pavilion Res n nion (NE)) I ::nplate: u,(12,l2012 Rights to Inventions. If applicable to the Project, the NFWF Recipient shall abide by the provisions of 37 CFR Part 401 (Rights to Inventions Made by Non-Profit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements)and any implementing regulations issued by the Federal agency(ies)that provide funds for this grant agreement. SIGNATURES IN WITNESS WHEREOF,the parties have executed this grant agreement, intending to be bound legally. National Fish and Wildlife Foundation — a o'Ne JI Vice President, Conservation Programs (Date) City of Omaha,Nebraska (� I I TAt Suo- (Najaf\ 1 gnature (Name and Title) / 0-3 (Dale) • APPRJVED AS TO F SUM. 7,7 ATTBSTI /7//1,J22/'' tette £ c4rk y ASSISTANT cnv ATTORNEY S Page 10 of 10 1302.12.035731 (Levi Carer Park Pavilion Rmroralion(11.)1 camlate: 10 02,2012 S09 74ty"t ORDINANCE NO. c371i‘o P:\MYR\0005CG AN ORDINANCE to approve the acceptance of and authorize the disbursement from the National Fish and Wildlife Foundation Wells Fargo Environmental Solutions for Communities 2012 Grant grant award, and budget in the amount of fifty thousand dollars ($50,000.00) from the National Fish and Wildlife Foundation (NFWF), during the project period of January 1, 2013 to June 30, 2014, to fund environmental improvements to Levi Carter Park Pavilion to enhance the energy efficiency of the historic pavilion; to authorize payment from such grant funding and involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; and, providing for the effective date hereof. ✓ PRESENTED TO COUNCIL 1,st7e lding APR 1 6 2013-A,-1 PUBLICATIONS Hea ing APR 2 3 2U13 .3�3 PUBLICATION OF HEARING Date y / I q Jzoia Final Reading APR 3 0 2013 PUBLICATION OF ORDINANCE Passed 7- O Date sSiNKl7 i>I 3 BUSTER BROWN City Clerk