RES 2013-1235 - PO from First Line Technology for retrofit kit r1 \ r is 1
�OMAHA,NE'e l 1... l r L._. ��.e
*•411.401111k
� r _ Office of the Mayor
l i t n 13 Sr:- 1819 Farnam Street,Suite 300
n® IM''' Omaha,Nebraska 68183-0300
1A �ry` (402)444-5000
OR'�8D FEBRvr4 4,.i i�i i�-. FAX (402)444-6059
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City of Omaha
Jean Stothert,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution authorizing the purchase of and payment of one (1)
AmbuBus Retrofit Kit in the amount of$34,000.00. The AmbuBus Retrofit Kit will be used by
the Omaha Metropolitan Medical Response System (OMMRS) area hospitals for emergency
patient evacuations.
First Line Technology is the sole vendor of the AmbuBus Retrofit Kit that will enhance Omaha
Metropolitan Medical Response System (OMMRS) area hospital's ability to evacuate patients
during an emergency. In accordance with the provisions of Section 5.16, Home Rule Charter, in
the event of a sole source vendor, the City Council may, by resolution, authorize the Purchasing
Division to issue a purchase order for the services.
The AmbuBus Retrofit Kit are budgeted and will be funded by the Nebraska Emergency
Management Agency (NEMA) FY 2012 State Homeland Security Grant Program, Award
#EMW-2012-SS-00026, approved by City Council on June 25, 2013, Ordinance No. 39712,
Fund 12151, Organization 130762.
Respectfully submitted, Approved as to Funding:
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Jean Stothert Date Al Herink Date
Mayor Acting Finance Directo�„�
Approved: y
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Human Rights and Relations Date
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EQUIPMENT PROCUREMENT REQUEST FORM (EPRF)
Select:
❑ 2011 STATE HOMELAND SECURITY 2011-SS-00017 9/23/2011 - 1/31/2014
❑ 2011 METROPOLITAN MEDICAL RESPONSE SYSTEM 2011-SS-00017 9/23/2011- 1/31/2014
❑ 2012 STATE HOMELAND SECURITY EMW-2012-SS-00026 9/23/2012- 1/31/2014
2 2012 METROPOLITAN MEDICAL RESPONSE SYSTEM EMW-2012-SS-00026 9/23/2012- 1/31/2014
Agency/Committee Requesting Purchase:
Contact Information: SHIP TO(IF DIFFERENT FROM CONTACT):
Name: Phyllis Dutton Name: METRO/Attention: Kelly Shadden
Address: 11128 John Galt Blvd. Room 550 Address: 2222 Cummings Street
Omaha, NE 68127 Omaha, Ne 68102
Email: phyllis.dutton@alegent.org
Phone: 402-717-1733
Fax: 402-717-1733
Strategy Goal and Objective: IJ#Project 7 Goal G and Objedtive G5
AEL Reference Number: 12VE-00-ABUS
Budget Task Number: 03-01-02
Item Description: The Ambubus is a retrofit kit that transition a mass transit bus,school bus or a
shipping container ino a mass casulaty vehicle for mass evacuation of non-ambulatory patients.
Is the total cost of the equipment equal to or greater than$20,000.00? D Yes ❑ No
A. Attach three competitive Vendor quotes. ❑
OR
B. Attach Sole Source Justification and Vendor quote. (]
Note: Any procurement over$20,000.00 requires Omaha City Council Approval.
Do you require a Purchase Order from the City of Omaha? ❑ Yes 0 No
Committee Chair Approval: Pgyllis Dutton 8/7/2013
Signature Date
City of Omaha Use Only
Fund Project Task
Org Award Account
8/10/2010
T LINE
Quote: QUO-01246-Z4YOSO
To: From:
Omaha MMRS-City of Omaha First Line Technology
1819 Farnam Street 3656 Centerview Drive Suite 4
Disbursement Room 1007 Chantilly,VA 20151
OMAHA,NE 68183 Phone:703-955-7510 x140
Sales Rep:Croson,Jason
Summary
Total Amount: $34,000.00 Quote Date: $/21/2013
Shipping Method: FedEx Freight-LTL Economy Effective From: 7/16/2013
FOB Terms Origin Effective To: 9/30/2013
Requested Delivery Date:
Payment Terms: Net 30
FOB From:
Comments:
Shipping Information
Ship To: Bill To:
City of Omaha MMRS
601 North 30th Street
Omaha, NE 68131
Jerry Nevins 402-614-7298
Details
( Line Item Item ID Item Description Qty Unit Price Line Discount Line Sub Total
1 SEMS-558090 AmbuBus-2 Frame Kit 1.00 $25,000.00 $25,000.00
AmbuBus-2 Frame Kit (((
2 ISEMS-558080- IAmbuStretcher-Bus Stretcher-Set of 12 1.00 I$3,390.00 1$3,390.00
12
AmbuStretcher-Bus Stretcher-Set of 12
3 ISEMS-558070 IAmbuPillow,Red 12.00 I$45.00 I I$540.00
AmbuPillow,Red
4 60-3015-P AmbuRamp 3015P 1.00 $2,310.00 $2,310.00
8/21/2013 2:45 PM Page 1 of 2
AmbuRamp 3015P-30"wide Ramp, 15'length; 1 Approach End Plate(for the ground); 1 Load-Bearing Approach Plate(for Inside the bus);1
Pair of Center Support Stand Legs;2 Pairs of Quick Release Pins;1 Carrying Bag with Strap;10 year manufacturer warr
5 IABC-01-120 IAmbuCarrier 20W I 1.00 I$1,195.00 I I$1,195.00
AmbuCarrier 20W-20"x 2"non-puncture wheels,AmbuBus/AmbuRamp/AmbuStretcher compatible. Adjustable height.
6 161-01-000 IAmbuBus Training Package I 1.00 I$500.00 I I$500.00
AmbuBus Training Package-One(1)First Line Technology representative conducting Assembly training for 4 hours,Train-the-Trainer exercise
with the First Line Technology representative for 4 hour,Digital copy of any PDF or PowerPoint presentations conducted during training,
Instruction Manual for the assembly of the AmbuBus(quantity up to number of AmbuBus kits purchased),Digital copy of the Instruction Manual
7 161-00-001 'Travel including lodging,meals,flight.rental car, I 1.00 I$1,065.00 I I$1,065.00
etc.
Travel including lodging,meals,flight,rental car,etc.(this Is only an estimate and may be adjusted at the time of invoice)
Total Tax
FEIN:20-0247713 Total $34,000.00
DUNS: 141880034
CAGE CODE:3PGJ2
These terms govern First Line Technology Quotes and Invoices unless more specific terms are indicated on the face of the Quote or Invoice.
Governing Law.This sale shalt be governed by the laws of the Commonwealth of Virginia,without regard to conflicts of laws rules.Title;Risk of
Loss.Title to products and risk of loss passes when the products leaves First Line Technology's warehouse(FOB Origin)unless otherwise
indicated on the face of the Quote or Invoice.Warranty and Return Policy.First Line Technology's return and exchange policy can be found at
http://www.flrstlinetech.corn/companylwarranty-retum-policy.Limitation of Liability.First Line Technology is a Limited Liability Company formed
in the Commonwealth of Virginia.Transshipment.No transshipment without express consent of First Line Technology and only in accordance
with U.S.laws.Finance Charges.Payment terms are as indicated on the face of the Quote or Invoice,If no terms exist then terms are PrePaid.
Monthly finances charges will be assessed at a rate of 18%APR,compounding daily beginning after the payment due date.A minimum finance
charge of$35.00 will apply to all late payments.
Products marked with a(') are subject to U.S.export controls under the International Traffic in Arm Regulations(or Export Administration
Regulations].Export without proper authorization is prohibited by law.
8/21/2013 2:45 PM Page 2 of 2
Sole Source Justification
1 -A brief description of the program and what is being contracted for:
This Sole Source documentation is for First Line Technology for a product called Ambubus. This is a bus
conversion kit that transitions a bus into a mobile mass casualty vehicle used for mass evacuation of the
non ambulatory patient. Evacuation of a hospital is a challenging process and this particular product will
assist in getting the non-ambulatory patient safely evacuated in a efficient and timely manner..
2—Explanation of why it is necessary to contract non-competitively,to include the following
1) Expertise of the contractor: The product is manufactured and sold only by First Line
Technology.
2) Management: They do not use third-party vendors or distributors
3) Responsiveness: They have been timely is supplying information and a quote on this product.
4) Knowledge of the program: Since they are the manufacturer of the product they have
knowledge of how the system works and will be able to provide support as indicated.
5) Experience of his personnel: Personnel are experienced with the implementation of the
Ambubus and do demonstrations at various venues.
3—Time constraints
1) When contractual coverage is required and why:
This product is being purchased out of the FY MMRS 2012 grant which has a end date of
January 2014.
2) Impact on program if dates are not met:
Grant funding would no longer be available for the purchase of the product.
3) How long would it take another contractor to reach the same level of competence (equate to
dollars if desired).
No applicable since this is the only company who manufactures this particular product.
4—Uniqueness:This product is utilized for the evacuation of the non-ambulatory patient and its
components are protected by US patents 7,931,321, 8,146,975, a d 8,328,260. First Line Technology is
an ISO 9001:2008 certified manufacturer.
5—Other Points that should be covered to"sell the case":
18 stretchers can be utilized for evacuation transport of a special needs patient or the non-ambulatory
patient. Buses can be quickly be retrofitted with the Ambubus-Bus stretcher conversion kit. The frame is
made of structural steel then coated with a protective zinc for a long shelf life and it is adjustable to fit a
variety of transport vehicles.
This will allow for a safe and efficient way for evacuation of the non-ambulatory patient(s).
6—A declaration that this action is in the "best interest"of the agency:
The OMMRS Transportation Committee supports this purchase as it will help to fulfill an identified gap in
planning for the evacuation of critical patients or any non-ambulatory patient.
Douglas County Purchasing Department
Unique Item Justification
Complete the entire form to request unique (sole source) products or services and return
to the Douglas County Purchasing Department.
Department: Mayor's Office PO #: Pending CC Approval
Product or service requested: AmbuBus Retrofit Kit
Recommended Supplier: First Line Technology
Estimated annual expenditure for the product/service: $34,000.00
Initial all entries that apply to the proposed product or service. Attach a
memorandum containing complete justification and supporting documentation as
directed: More than one entry may apply to a unique product/service.
1. The listed supplier is the original manufacturer or provider of this
product/service. There are no regional distributors. (Attach the manufacturer's
written certification that no regional distributors exist. Item No. 3 must be
completed.)
2. Li The parts/equipment are not interchangeable with similar
parts/equipment of another manufacturer. (Explain in separate memorandum.)
3. ✓ This is the only known item or service that will meet the need of this
Department or perform the intended function. (Attach memorandum with details
of specialized function or application.)
4. The parts/equipment are required from this source to permit
standardization. (Attach memorandum describing basis for standardization
request.)
5. 1 This is the only known supplier that can supply this product.
(Explain in separate memorandum why no other supplier is acceptable.)
6. None of the above apply. A detailed explanation and justification for
this unique item/sole source request is contained in an attached memorandum.
The undersigned requests that the competitive procurement process be waived
and that the supplier identified as the supplier of the service or goods be
authorized as unique source (sole source) for the service or goods.
in?-\ /
Department Head/Elected Official Date
For Purchasing Department Only
Approved by: Denied by: Date:
Reason for Denial:
Revised2/2007 Attachment G
- FIRST LINE
�1 TECHNOLOGY PhaseCore I AmbuBus I Decon I PPE I DPR I Preparedness
July 15, 2013
City of Omaha MMRS
601 North 30th Street
Omaha, NE 68131
Attn:Jerry Nevins
(402)614-7298
Email: Firecarl@cox.net
Jerry:
First Line Technology, LLC(FEIN 20-0247713)is the sole source of the AmbuBus- Bus Stretcher Conversion Kit
(item ID SEMS-558090) and AmbuStretcher(item ID SEMS-558080).These items are manufactured and sold only
by First Line Technology, LLC. First Line Technology does not use third-party vendors or distributors to sell the
AmbuBus,AmbuStretcher,AmbuRamp or their respective accessories and parts.
The AmbuBus is the only kit available that allows existing transport vehicles(i.e.school buses, mass transit buses,
shipping containers)to be transformed into mobile mass casualty vehicles for the mass evacuation of non-
ambulatory patients.The frame of the AmbuBus is made of structural steel then coated with protective zinc for a
long shelf-life and is adjustable to fit a variety of transport vehicles.The AmbuBus can be assembled in multiple
configurations such as stand-alone mode to function as a sleeping bunk system. The AmbuBus also has an
optional wheelchair package that can adapt the kit to secure wheelchairs directly to the frame.
The AmbuBus—Bus Stretcher Conversion Kit and its components are protected by US Patents 7,931,321;
8,146,975;and 8,328,260. First Line Technology is an ISO 9001:2008 certified manufacturer.
The AmbuStretcher is a heavy-duty detonable stretcher that fits into the AmbuBus without any modification to
the system itself.The AmbuStretcher and AmbuBus are designed to work together seamlessly.
The AmbuRamp is the only ramp in the market that has a weight capacity required to load patients on to a
transport bus with a very compact storage footprint and lightweight. The AmbuRamp is also the only ramp on the
market that can be rolled-up for easy transport and temporarily installed into a school bus with no other
accessories required.
This letter is to certify that First Line Technology is the sole source for these products.If you have any questions in
regards to this letter, please contact me by phone at(703)955-7510 x121 or by email at
akapoor@firstlinetech.com.
Sincerely,
Amit Kapoor
President
First Line Technology,LLC
3656t:enterviex Drive,Suite 4 Chantilly,Virginia20151 USA
Tel-703.955.7510 I fax:703.955.7540 Toll Free:866.556.05I7
firstlinetech.com
First Line Technology - AmbuBus Page 1 of 4
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i,. e;r ,. .rr'1 t AmbuBus(Bus Stretcher Conversion Kit)
a A Turnkey Solution to Disaster Preparedness
F ' °, TheE — (Bus Stretcher Conversion Kit)from First Line Technology is an effective and efficient solution
e .' 1 7 Y for mass evacuation and transport of special needs patients.casualties,and others who require non-ambulatory
c transport Quickly and easily retrofit buses into mass casualty transport vehicles.With only 1 palletized Kit(2 Frames),
convert an existing passenger bus into an Ambulance Bus capable of safely transporting 18 stretchers and IVs along
i r' k$ (- with 6 operators and their medical support equipment.The ruggedized and palletized crate allows for quick and simple
0. logistics for pre-positioning and emergency response.The kit is a1'inclusive requiring no additional loots for assembly.
'mot * Uses:Hospital Evacuation,Mass Casualty Transport
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www.ambubusgiveaway.com
AmbuBus(Bus Stretcher Conversion Kit)
Highlights
ArnbuBus Accessories
ArratfiuSinektve
AinbuSiretctler Bedding Kit(with APLSI
• Each Frame(2 Frames in a Standard Kit)Holds up to 9
Stretchers punbuCarrier
• Integrates with Most Buses AmbtiLlgh(
• Low Maintenance Costs Aft buPitlow
• Long Shelf Life
Ambit Power
• AcCornodates Standardized Stretchers
AmbuRamo
• Carries Stretchers.IVs,Accessories
• Assembles in 2 Hours
Backboard
• Pictorial Instructions
• An Tools Included(No Power Tools Required) SaoTO igtsgagg
GoTo Stang
• Kit Transported in Ruggedized Crate
Multiple Patient Monitoring Sv$tem
tMPMS)
Wheelchair Package
AmbuBus(Bus Stretcher Conversion Kit)
Additional Information
Katrina After Action Report-Hospital Evacuations
The City of New Orleans was unable to evacuate their walking population,lel alone those requiring special assistance.Marty cities That were able to evacuate
before the hurricane were ineffective at evacuating their own hospitals.Every hospital and agency faced the same problem•the inability to safely transport
large numbers of stable patients requiring stretchers and IV's.The ArnbuBus tram First Line Technology makes mass evacuation of stretchered persons
efficient,effective,affordable.and simple.
Ambulance Limitations
Ambulances are expensive assets that are filled with specialized equipment capable of transporting only two patients at a time.For mass casualty incidents,
an ambulance is an ineffective transportation vehicle for patients and casualties.The AmbuBus can make any transport bus into a mass casualty transport
vehicle.
Bus Availability
During Katrina dozens of buses sat idle in parking tots.Regardless of city size.there are aways a fleet of buses available for public transportation.How the
city,county or stale utilizes these assets is determined by disaster plans.With the Ambul3us we expand the capabilities of existing transit systems for mass
casually transport and evacuation capabilities.
Ancillary&Support Equipment
A suite of ruggedized and palletized equipment has been designed for support of the AmbuBus and those it carries.items include stretchers,blankets,
sheets.pillows.and wheeled stretcher carts.Ask about customized systems to meet your needs.
http://www.firstlinetech.coin/productsidnr/ambubus/ R/6/70 i 1
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, First Line Technology submitted a quote in the amount of thirty four
thousand dollars ($34,000.00) for the purchase of one (1) AmbuBus Retrofit Kit to be used by
Omaha Metropolitan Medical Response System (OMMRS) area hospitals; and,
WHEREAS, First Line Technology is the sole source vendor for this product as provided
in Chapter 5.16 of the Home Rule Charter; and,
WHEREAS, the AmbuBus Retrofit Kit will be used by Omaha Metropolitan Medical
Response System (OMMRS) area hospitals for emergency patient evacuations; and,
WHEREAS, The purchase is budgeted from and will be funded by the Nebraska
Emergency Management Agency (NEMA) FY 2012 State Homeland Security Grant Program,
Award#EMW-2012-SS-00026, Fund 12151, Organization 130762; and,
WHEREAS, the Mayor recommends your favorable consideration of this Resolution.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OMAHA:
THAT, as recommended by the Mayor, the purchase from First Line Technology, a sole
source vendor provided in Chapter 5.16 of the Home Rule Charter in the amount of thirty four
thousand dollars ($34,000.00) for the purchase of one (1) AmbuBus Retrofit Kit for Omaha
Metropolitan Medical Response System (OMMRS) area hospitals, to be used for emergency
patient evacuations.
FURTHER THAT, the Finance Department of the City of Omaha is authorized to pay
First Line Technology in the amount of$34,000.00 for the purchase of one (1) AmbuBus Retrofit
Kit, budgeted from and funded by the Nebraska Emergency Management Agency (NEMA) FY
2012 State Homeland Security Grant Program, Award # EMW-2012-SS-00026, Fund 12151,
Organization 130762.
APPROVED AS TO FORM:
9,15
ASSI TANT CITY ATTORNEY DATE
By
Councilmember P:\MYR\0062PR
Adopted SEP 1 0 2013 7`D
4 i lrk � /� /_
Ci ty C
Approved ....
Mayor
> *ycr
LS
NO. /
Resolution by
Res.that,as recommended by the Mayor,the purchase from
First Line Technology, a sole source vendor provided in
Chapter 5.16 of the Home Rule Charter in the amount of
thirty four thousand dollars($34,000.00)for the purchase of
one (1) AmbuBus Retrofit Kit for Omaha Metropolitan
Medical Response System (OMMRS) area hospitals, to be
used for emergency patient evacuations.
Further that,the Finance Department of the City of Omaha is
authorized to pay First Line Technology in the amount of
$34,000.00 for the purchase of one (1) AmbuBus Retrofit
Kit, budgeted from and funded by the Nebraska Emergency
Management Agency (NEMA) FY 2012 State Homeland
Security Grant Program, Award # EMW-2012-SS-00026,
Fund 12151, Organization 130762.
P:\MYR\0062PR
Presented to City Council
SEP 1 0 2013
Adopted 7-0
wiser grown
City Clerk