RES 2013-1651 - PO from Portable Computer Systems for laptops 4,4PD FEBR'P¢ 411:4._ ,.
City of Omaha ` ° �,,
t
Jean Stothert,Mayor
Todd R.Schmaderer
Chief of Police
Omaha Police Department
"To Serve and Protect"
Honorable President 505 South 15th Street
Omaha,Nebraska 68102-2769
and Members of the City Council, fax(402)444-5898
www.opd.ci.omaha.ne.us
Transmitted herewith is a Resolution authorizing the acceptance of the proposal from Portable
Computer Systems in the amount of $195,734.00 for the purchase of 41 Panasonic laptop
computers, docks, and antennas for the Omaha Police Department.
The Omaha Police Department recommends entering into a purchase order to accept the proposal
from Portable Computer Systems. Portable Computer Systems is providing WSCA Contract
pricing #B27172. WSCA is accepted as a provider of cooperative procurement as recognized
under Section 10-111 of the Omaha Municipal Code.
Funds of$195,734.00 have been appropriated in Year 2013, Fund 11111, Organization 113141
Fleet & Facilities, Account 44212 Computer Equipment/Printers. The Finance Department is
authorized to pay the cost from this account.
Respectfully submitted,
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ht ej:z .-
Todd R. Schmaderer Date
Chief of Police
Approved as to Funding: Referred to City Council for Consideration:
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Step n B. Curtiss a e Mayor's Office Date
Finance Director
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An Internationally Accredited Law Enforcement Agency
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, Portable Computer Systems submitted a proposal in the amount of$195,734.00,
for the purchase of 41 Panasonic laptop computers, docks, and antennas for the Omaha Police
Department; and,
WHEREAS, the Omaha Police Department recommends entering into a purchase order to accept
the proposal from Portable Computer Systems; and,
WHEREAS, Portable Computer Systems is providing WSCA Contract pricing#B27172; and,
WHEREAS, WSCA is accepted as a provider of cooperative procurement as recognized under
Section 10-111 of the Omaha Municipal Code; and,
WHEREAS, the Mayor has recommended accepting the proposal from Portable Computer
Systems and has authorized this payment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OMAHA:
THAT as recommended by the Mayor, the purchase based upon the proposal from Portable
Computer Systems in the amount of$195,734.00, for the purchase of 41 laptop computers, docks, and
antennas for the Omaha Police Department, is hereby approved.
BE IT FURTHER RESOLVED;
THAT the Finance Department of the City of Omaha is authorized to pay $195,734.00 for the cost
of the 41 laptops from Year 2013, General Fund 11111, Organization 113141 Fleet and Facilities,
Account 44212 Computer Equipment/Printers.
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APPROVED AS TO FORM:
a ITY ATTORNEY DATE
By Apietbssie,
Councilmember
Adopted , I EC 1 7 2013 7-0
C' Clerk
_ta:_f
Approved
Mayor
• Proposal: PROPOSAL-10693/1
pcs mobil roposaFor: City of Omaha PD
Corporate Headquarters Print Date: 11.26.2013 02:01 PM
1200 W Mississippi Ave Proposal Valid Date: 12.26.2013
Denver, CO 80223 02:00 PM
Phone:888.836.7841
Email: sales@pcsmobile.com Inside Sales Rep: Amy Hale
Email: amyh@pcsmobile.com
Customer: Phone: 888-219-8699
City of Omaha PD Fax: 940-683-4314
Finance Disbursements Rm 1007
1819 Farnam St. Salesperson: Brian Ferring
Omaha, NE 68183 Email: brianf@pcsmobile.com
Proposal Created By: Brian Ferring
Proposal
Customer Requested By F.O.B. Terms Contract
■-Don Truckenbrod Origination NET 30 WSCA B27172
Line Item Number Description Price Quantity Subtotal
1 CF-31WBLEHLM W7(W8 COA),i5-2.7G,13.1 T,500G,4G,BT,DP,4G LTE,GPS,e-bklt $3,682.00 1.00 $3,682.00
2 DS-PAN-111-2-P Havis Dock for Panasonic Toughbook 30/31,dual RF $833.00 1.00 $833.00
3 LPS-104-P Havis/Panasonic Power Supply for CF-31 $151.00 1.00 $151.00
4 AP-CG-O-S11-BL Cell/LTE/GPS Antenna,Threaded Bolt Mount,Color black,TNC/TNC $108.00 1.00 $108.00
Total $4,774.00
Notes
Request
Terms and Conditions
Portable Computer Systems, Inc.,dba: PCS Mobile
Standard Reseller: Terms and Conditions
1.Contract Terms.These Terms and Conditions are attached to and made a part of a"Quote"for resale of products("Products")provided by
Portable Computer Systems,Inc.,dba:PCS Mobile("PCS")to the buyer named therein("Buyer");and all further references herein to"this
Agreement"mean the Quote,including these Terms and Conditions.Upon acceptance of this Agreement by Buyer,the provisions of this
Agreement constitute a binding contract between PCS and Buyer.This Agreement shall be accepted by Buyer upon either receipt from
Buyer of any written communication confirming this Agreement or acceptance by Buyer of Products shipped by PCS pursuant to this
Agreement.This Agreement supersedes all prior communications relating to the Products covered by this Agreement,and any contrary or
supplemental provisions in any Buyer purchase order or other communication from Buyer are specifically rejected.
2.Payment.Payment for the Products shall be in US dollars as stated in this Agreement.Unless stated otherwise,prices stated in this
Agreement do not include any state or local sale,use or other taxes or assessments or freight charges(beyond delivery by PCS to common
carrier),all of which shall be paid by Buyer.A service charge of 1.5%per month will be charged on all past due balances and will be due on
demand.All PCS costs of collection,including reasonable attorney's fees,shall be paid by Buyer.Buyer grants PCS a security interest(and
the right to file UCC financing statements)in the Products to secure payment of all amounts due.If Buyer fails to make any payment when
due,PCS shall have the right to revoke any credit extended,regarding the Products or otherwise,to delay or cancel any or all future
deliveries without liability to Buyer.The obligation of PCS to deliver Products shall terminate without notice upon filing of any bankruptcy
proceeding by or against Buyer or appointment of any trustee for Buyer or any of its assets.Under no circumstances may Buyer set off
against amounts due PCS pursuant to this Agreement any claim Buyer may have against PCS for any reason.
3.Shipment.Delivery of all Products shall be F.O.B.place of shipment by or for PCS,unless otherwise agreed in writing.PCS reserves the
right to select the means of shipment,point of shipment and routing.Delivery will be deemed complete upon transfer of possession of
Products to common carrier as described above,whereupon all risk of loss,damage or destruction to the Products shall pass to Buyer.
4.Acceptance of Products;Returns.All Products shall be deemed accepted by Buyer unless Buyer notifies PCS in writing within seven(7)
calendar days of receipt of Products of any short shipment,wrong-product shipment,damaged Products or similar discrepancies.Once
accepted by Buyer,Products may be returned only with authorization from PCS,in the sole discretion of PCS;and in no case will returns be
considered more than thirty(30)days after delivery to Buyer.If accepted for return Products will be subject to a 20%restocking fee.
5.Warranties.PCS makes no representation with regard to Products of any kind or nature,express or implied,including any warranty of
merchantability or fitness for a particular purposes,or usage of trade.Products are covered by manufacturer's warranty only.Copies of
manufacturer's warranty will be provided to Buyer upon written request.PCS assigns to Buyer all warranties on the Products accepted by
Buyer;and PCS shall have no obligation relating to processing claims there under,though PCS may assist Buyer therewith at the sole option
of PCS.
6.Limitation on Liability.In no event shall PCS be liable for any claims for loss of use,revenue,profit or customer,or any direct,indirect,
special,incidental or consequential damages of any kind or nature arising out of,or connected with the Products,the use thereof,or the sale
thereof by PCS to Buyer.Further,Buyer agrees to indemnify and defend PCS from any such claims.
7.Force Majeure.PCS shall not be liable for any delay or failure to perform any obligation of PCS under this Agreement that is caused by
events of force majeure,including without limitation strikes,riots,casualties,acts of God,war,governmental action or other cause beyond
the reasonable control of PCS.
8.Miscellaneous.This Agreement constitutes the entire agreement between PCS and Buyer regarding the Products,and may not be
modified except by written agreement signed by the party to be charged with the modification.Buyer's rights under this Agreement may not
be assigned without the written consent of PCS.If any provision of this Agreement shall become invalid or illegal under any provision of
applicable law,the remainder of this Agreement shall not be affected.This Agreement shall be binding upon both PCS and Buyer,and their
respective successors and assigns.This Agreement shall be interpreted in accordance with the internal laws of the State of Colorado.
RESOLUTION—ORDINANCE BACKGROUND
To: Department Directors
From: Deputy Chief M. Elizabeth Davis
Police Services Bureau
Date: December 4, 2013
1. Chief Schmaderer
2. Law Department
3. Finance Department R"
4. Mayor's Office
Please sign the attached resolution and forward to the next Department for signature using this
check sheet as a guide.
Please call Daneen at x6158 after signature and when forwarding. Thank you.
Subject:
Resolution authorizing the acceptance of the proposal from Portable Computer Systems in the
amount of$195,734.00.
Initiated by: Don Truckenbrod
Reason:
To purchase 41 Panasonic laptop computers, docks, and antennas.
Contact Person: Captain Adam Kyle, x5633; Don Truckenbrod, x5651
Funding: OPD Operating Budget
Reviewed by Law: Assistant City Attorney, Michelle Peters
5-
NO.
Resolution by
Res. that, as recommended by the Mayor, the
purchase based upon the proposal from
Portable Computer Systems in the amount of
$195,734.00, for the purchase of 41 laptop
computers for the Omaha Police Department, is
hereby approved, and that the Finance
Department of the City of Omaha is authorized
to pay $195,734.00 for the cost of the 41
laptops from Year 2013, General Fund 11111,
Organization 113141 Fleet and Facilities,
Account 44212 Computer Equipment/Printers.
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Presented to City Council
-DEC 1 7 2013
Adopted
&ter grocun
City Clerk