RES 2014-0088 - Agmt with HUD for rental assistance for chronically homeless MAHA,^,
°F° Fs�' + 5 t' t! . .. r Planning Department
,e ��v Omaha/Douglas Civic Center
arket 1819 Farnam Street,Suite 1100
I Ul w I rl_ Omaha,Nebraska 68183
a�• -1:0 ti ` € (402)444-5150
mop 4� Telefax(402)444-6140
44'D FE131° -
James R.Thele
City of Omaha _ + Director
Jean Stothert,Mayor
January 14, 2014
Honorable President
and Members of the City Council,
The attached Resolution authorizes the City of Omaha to accept and the Mayor to execute an
agreement between the City of Omaha and the U. S. Department of Housing and Urban
Development (HUD) for funding received under HUD's 2012 Continuum of Care Program. This
funding, in the amount of $185,101.00, will be used to provide tenant rental assistance to
mentally ill chronically homeless individuals through a project to be administered by the Omaha
Housing Authority (Organization 128034) entitled, "Rental Assistance for the Chronically
Homeless" (FY 2012, Fund 12196).
In November of 2012, the Department of Housing and Urban Development (HUD) advertised its
annual competition for Continuum of Care for the Homeless Assistance. This funding is
designed to help communities develop "continuum of care" systems for combating
homelessness. The Metro Area Continuum of Care for the Homeless (MACCH), upon learning
of the available funding, undertook an inclusive effort to develop proposals from members of the
Continuum of Care and to establish project priorities. All "continuum" agenrts and programs
were invited to participate in this process.
Twenty projects were conditionally selected by HUD. The total amount of funding for all twenty
projects is $3,640,181.00.
The "Rental Assistance for the Chronically Homeless" project and the other Continuum of Care
projects considered for funding will help provide a comprehensive approach to the development
and implementation of housing and service delivery programs designed to help homeless
individuals and families move to permanent housing and self-sufficiency.
This Resolution authorizes the Mayor to approve all revisions to this Continuum of Care
Program Grant Agreement, as approved by HUD, except that revisions involving a change in the
subrecipient, a change in the project site, or a change in the category of participants to be served
shall require the prior approval of the City Council.
Honorable President
and Members of the City Council
Page 2
The Contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is
City policy, the Human Relations Director will review the Contractor to ensure compliance with
the Contract Compliance Ordinance.
We urge your favorable consideration of this Resolution.
Sincerely, Referred to City Council for Consideration:
I/2 i( _Tilf --34Art)ikk / L
James R. Thele Date Mayor's Office Date
Planning Director
Approved as to Funding: Approved:
/ of
tephe B. Curtiss Date Human Rights & Relations Date
Finance Directoro
1944 dlh
c SSA CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, on March 21, 2005, the U. S. Department of Housing and Urban
Development published in the Federal Register a Notice of Funding Availability for Continuum
of Care Homeless Assistance designed to help communities develop Continuum of Care systems
to assist homeless persons; and,
WHEREAS, the Metro Area Continuum of Care for the Homeless is comprised of
organizations providing shelter and services to homeless individuals and families on an area-
wide basis; and,
WHEREAS, the City of Omaha participated in an inclusive community process
for developing and implementing a Continuum of Care strategy which included participation by
the membership of the Metro Area Continuum of Care for the Homeless; and,
WHEREAS, the City of Omaha developed and submitted to the U. S. Department
of Housing and Urban Development a consolidated application with Heartland Family Service,
The Salvation Army, Williams Prepared Place and others for Continuum of Care Funding
Assistance; and,
WHEREAS, on March 13, 2013, the U. S. Department of Housing and Urban
Development notified the City of Omaha of the selection of the project entitled, "Rental
Assistance for the Chronically Homeless" for funding under the Funding Year 2012 Continuum
of Care Program; and,
WHEREAS, the U. S. Department of Housing and Urban Development has
awarded funds and has assigned a grant project number as follows: NE0039L7D011203 for the
"Rental Assistance for the Chronically Homeless" project in the amount of $185,101.00
(Funding Year 2012, Fund 12196, Organization 128034); and,
WHEREAS, rental assistance for the chronically homeless will add to the housing
and service delivery programs intended to help homeless individuals and families move to
permanent housing and self-sufficiency; and,
WHEREAS, this Resolution shall authorize the Mayor of the City of Omaha to
execute required Continuum of Care Program grant agreements with the U. S. Department of
Housing and Urban Development (HUD); and,
By
Councilmember
Adopted
City Clerk
Approved
Mayor
C-
25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
Page 2
y..
WHEREAS, from time to time it is necessary for HUD and the City to make
revisions to such Continuum of Care Program grant agreements including the shi€ting of funds
among categories and additions or deletions in the line items within Support Services and
Operations Budgets which additions and deletions do not change the original contract amount;
and,
WHEREAS, it is in the best interest of the City for the City Council to authorize
the Mayor to approve all revisions to this Continuum of Care Program Grant Agreement, as
approved by HUD; except that revisions involving a change in the subrecipient, a change in the
project site, or a change in the category of participants to be served are considered substantial
changes requiring the prior approval of the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the City accepts and the Mayor is authorized to execute the following
Continuum of Care Program Grant Agreement between the City of Omaha and the U. S.
Department of Housing and Urban Development: NE0039L7D011203 for the "Rental Assistance
for the Chronically Homeless" project in the amount of$185,101.00 (Funding Year 2012, Fund
12196, Organization 128034).
BE IT FURTHER RESOLVED,
THAT, the Mayor is authorized to approve all revisions to this Continuum of Care
Program Grant Agreement, as approved by HUD, except that revisions involving a change in the
subrecipient, a change in the project site, or a change in the category of participants to be served
shall require the prior approval of the City Council.
APPROVED AS TO FORM:
CITY ATTORNEY DATE
1944 dlh
By
Councilmember
Adopted BAH 1 4 2014 -D
A-0.4
City lerk /// �7'
Approve . 1
ayor
U.S.Department of Housing and Urban Development
Office of Community Planning and Development
1616 Capitol Avenue
Suite 329
Omaha,NE 68102-4908
Tax ID No.: 47-6006304
Project Location: 319055
Grant Number: NE0039L7D011203
Effective Date: 10/24/2013
DUNS No.: 076981265
2012 CONTINUUM OF CARE PROGRAM GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development("HUD") and City of Omaha(the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act
42 U.S.C. 11301 et seq. (the"Act") and the Continuum of Care Program regulation (the
"Regulation").
The terms "Grant" or"Grant Funds" mean the funds that are provided under this
Agreement. The term "Application" means the application submissions on the basis of which the
Grant was approved by HUD, including the certifications, assurances, and any information or
documentation required to meet any grant award condition. All other terms shall have the
meanings given in the Regulation.
The Application is incorporated herein as part of this Agreement, except that only the
project listed, and only in the amount listed on the Scope of Work, is funded by this Agreement.
In the event of any conflict between any application provision and any provision contained in this
Agreement,this Agreement shall control.
Exhibit 1, the FY2012 Scope of Work, is attached hereto and made a part hereof. If
appropriations are available for Continuum of Care grants; and if Recipient applies under a Notice
of Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of
Funds Availability, HUD selects Recipient and the project for renewal, then additional exhibits
may be attached to this Agreement. Those additional exhibits, when attached, will also become a
part hereof.
The effective date of the Agreement shall be the date of execution by HUD and it is the
date use of funds under this Agreement may begin. If the project funded by this Agreement is a
new project, Recipient and HUD will set an operating start date in LOCCS for the project,which
will be used to track expenditures and to determine when the project is eligible for renewal. If this
Agreement renews funding for a project, the term of this Agreement shall begin at the end of the
Recipient's final operating year for the grant being renewed, and eligible costs incurred for the
project between the end of Recipient's final operating year under the grant being renewed and the
execution of this Agreement may be paid with funds from the first operating year of this
Agreement.
This Agreement shall remain in effect until termination either 1)by agreement of the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; or 3) upon expiration of
the final operating year of the project funded under this Agreement.
www.hud.gov espanol.hud.gov Page 1
Recipient agrees:
1. To ensure the operation of the project listed on the Scope of Work in accordance with the
provisions of the Act and all requirements of the Regulation;
2. To monitor and report the progress of the project to the Continuum of Care and HUD;
3. To ensure, to the maximum extent practicable, that individuals and families experiencing
homelessness are involved,through employment, provision of volunteer services, or
otherwise, in constructing, rehabilitating, maintaining, and operating facilities for the
project and in providing supportive services for the project;
4. To require certification from any subrecipient that:
a. Subrecipient will maintain the confidentiality of records pertaining to any individual or
family that was provided family violence prevention or treatment services through the
project;
b. The address or location of any family violence project assisted with grant funds will
not be made public, except with written authorization of the person responsible for the
operation of such project;
c. Subrecipient will establish policies and practices that are consistent with, and do not
restrict, the exercise of rights provided by subtitle B of title VII of the Act and other
laws relating to the provision of educational and related services to individuals and
families experiencing homelessness;
d. In the case of a project that provides housing or services to families,that subrecipient
will designate a staff person to be responsible for ensuring that children being served in
the program are enrolled in school and connected to appropriate services in the
community, including early childhood programs such as Head Start,part C of the
Individuals with Disabilities Education Act, and programs authorized under subtitle B
of title VII of the Act;
e. The subrecipient, it officers, and employees are not debarred or suspended from doing
business with the Federal Government; and
f. Subrecipient will provide information, such as data and reports, as required by HUD;
and
5. To establish such fiscal control and accounting procedures as may be necessary to assure
the proper disbursal of, and accounting for grant funds in order to ensure that all financial
transactions are conducted, and records maintained in accordance with generally accepted
accounting principles, if the Recipient is a Unified Funding Agency;
6. To monitor subrecipient match and report on match to HUD;
7. To take the educational needs of children into account when families are placed in housing
and will,to the maximum extent practicable, place families with children as close as
possible to their school of origin so as not to disrupt such children's education;
8. To monitor subrecipient at least annually;
9. To use the centralized or coordinated assessment system established by.the Continuum of
Care as required by §578.7(a)(8). A victim service provider may choose not to use the
Continuum of Care's centralized or coordinated assessment system, provided that victim
service providers in the area use a centralized or coordinated assessment system that meets
HUD's minimum requirements and the victim service provider uses that system instead;
10. To follow the written standards for providing Continuum of Care assistance developed by
the Continuum of Care, including the minimum requirements set forth in §578.7(a)(9);
www.hud.gov espanol.hud.gov Page 2
11. Enter into a subrecipient agreement requiring subrecipient to operate the project in
accordance with the provisions of this Act and all requirements under 24 CFR 578; and
12. To comply with such other terms and conditions as HUD may have established in the
applicable Notice of Funds Availability.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be
to the HUD Field Office executing the Agreement. No right,benefit, or advantage of the
Recipient hereunder may be assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties hereto, and may be
amended only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
/7
By:
14 -
(Signature)
Francis T Severin, Director
(Typed Name and Title)
October 24, 2013
(Date)
RECIPIENT
City of Omaha
(Name of Organization)
By:
ATTEST:
L '
-63.11,t4_
(Signature of Authorized Official)
=inter B o , City Clerk /,r
en-id Slo, zer- ''i5-M i-„ A3 TO
(Typed Name and Title of Authof zed Official)
ihd//51 C/474-
(Date)
www.hud.gov espanol.hud.gov Page 3
Tax ID Number: 47-6006304
Project Location: 319055
Grant Number:NE0039L7D011203
Effective Date: 10/24/2013
DUNS Number: 076981265
EXHIBIT 1
SCOPE OF WORK for FY2012 COMPETITION
1. This Agreement is governed by the Continuum of Care program Interim Rule attached
hereto and made a part hereof as Exhibit la. Upon publication for effect of a Final Rule
for the Continuum of Care program, the Final Rule will govern this Agreement instead of
the Interim Rule. The project listed on this Exhibit at 3., below, is also subject to the terms
of the FY2012 Notice of Funds Availability.
2. The Continuum that designated Recipient to apply for grant funds is not a high-performing
community.
3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum
of Care designated to apply for and receive grant funds and is not the only Recipient for
the Continuum of Care that designated it. HUD's total funding obligation for this grant
is $185,101 for project number NE0039L7D011203. In accordance with 24 CFR
578.105(b), Recipient is prohibited from moving more than 10%from one budget line item
in a project's approved budget to another without a written amendment to this Agreement.
The obligation for this project shall be allocated as follows:
a. CoC Planning cost $ 0
b. Acquisition $ 0
c. New construction $ 0
d. Rehabilitation $ 0
e. Leasing $ 0
f. Rental assistance $ 173,976
g. Supportive services $ 0
h. Operating costs $ 0
i. HMIS $ 0
j. Administration $ 11,125
4. No funds for new projects may be drawn down by Recipient until HUD has approved site
control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn
down by Recipient before the end date of the project's final operating year under the grant
that has been renewed.
www.hud.gov espanol.hud.gov Page 4
At/
NO.
Resolution by
Res. that, the City accepts and the Mayor is
authorized to execute the following
Continuum of Care Program Grant
Agreement between the City of Omaha and
the U. S. Department of Housing and Urban
Development: NE0039L7D011203 for the
"Rental Assistance for the Chronically
Homeless" project in the amount of
$185,101.00 (Funding Year 2012, Fund
12196, Organization 128034); and that, the
Mayor is authorized to approve all revisions
to this Continuum of Care Program Grant
Agreement, as approved by HUD, except
that revisions involving a change in the
subrecipient, a change in the project site, or
a change in the category of participants to be
served shall require the prior approval of the
City Council.
1944 dlh
Presented to City Council
.4jpN 1 4 2014
Adopted- 7-a
u��er grown
City Clerk