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RES 2014-0106 - Bid from Big Smith Enterprises LLC for grounds maintenance oFo"`A}A NF�� Parks, Recreation & Public Property Department AMP- 41.1 7 Omaha/Douglas Civic Center x® rjt - 1819Farnam Street,Suite 701 Omaha,Nebraska 68183-0701 yti (402)444-5900 apFa PeBR‘t 4 FAX(402)444-4921 City of Omaha Jean Stothert,Mayor January 28, 2014 Honorable President and Members of the City Council, Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing Agent to issue a Purchase Order to Big Smith Enterprises, LLC to provide grounds maintenance for the Regency Subdivision located, between 96th Street and Regency Parkway and from Pacific Street to West Dodge Road, in the total amount of$71,433.72. The work shall include, but is not limited to, weekly clean-up, mowing, trimming, weeding, and plant and sod watering for the Parks, Recreation, and Public Property Department. Big Smith Enterprises, LLC submitted the lowest and best bid for the project. The following bids were received on December 4, 2013: CONTRACTOR BID BIG SMITH ENTERPRISES, LLC $71,433.72 (BEST BID) Lawn Wizards $74,300.00 Ross Lawns $97,300.00 Big Smith Enterprises, LLC has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. Finance Department is authorized to pay the Funds in the total amount of $71,433.72 to Big Smith Enterprises, LLC from the General Fund No. 11111 and Organization No. 115025, Ground Maintenance Contracts. The Parks, Recreation, and Public Property Department recommends the acceptance of the bid from Big Smith Enterprises, LLC being the lowest and best bid received, and requests your consideration and approval of this Resolution. BID BOND: 5% Douglas County Purchasing TABULATION OF BIDS ON: CITY OF OMAHA Grounds Maintenance for Regency Big Smith Laura Lawn Date of Opening Page 1 Enterprises Sherman WiZards Ross Lawns December 4, 2013 Department As Read in Bi Committee Parks Maintenance Quantity DESCRIPTION UNIT UNIT UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE PRICE PRICE Grounds Maintenance for Regency 52 Weekly Clean-Up BID/each: $75.00 $50.00 $50.00 $50.00 18+ Mowing/Trimming BID/each: $1,500.00 $2,000.00 $3,000.00 $2,500.00 9 Plant/Sod Watering BID/each: $600.00 $100.00 $100.00 $1,000.00 6 Weeding BID/each: $500.00 $600.00 $400.00 $1,000.00 4 Fertilization BID/each: $3,590.81 $2,000.00 $1,300.00 $3,500.00 1 Pesticide/Sod BlD/each: $4,595.50 $3,000.00 $1,500.00 $4,000.00 1 Pesticide/Sod, Spot Application BID/each: $575.00 $600.00 $100.00 $500.00 1 Park/Shrubs/Island Fertilization BID/each: $1,200.00 No Bid $500.00 $1,500.00 2 Weed Control BID/each: $950.00 $600.00 $1,000.00 $2,500.00 1 Pesticide/Trees BID/each: $2,900.00 No Bid $500.00 $1,500.00 1 Edging BID/each: $600.00 $600.00 $1,000.00 $1,200.00 2 Aeration Turf Areas BID/each: $2,000.00 $100.00 $800.00 $1,500.00 4 Shear Shrubs BID/each: $500.00 $600.00 $500.00 $1,000.00 50 hours cost for labor over contract per hour $35.00 No Bid $25.00 $75.00 Bid Bond Received: l; 11) 3 _` t5` }IU0,( 3 -7y/l�p, ao /)3O0,00 REGENCY SUBDIVISION CONTRACT DESCRIPTION CONTRACT UNIT EXTENSION OCCURRENCE COST WEEKLY CLEANUP 52 So 2(o O O MOWING/TRIMMING 18+ ,.®cio 3(a 000 PLANT/SOD WATERING 9 100 er0 0 WEEDING 6 6.0 0 3 600 FERTILIZATION Pre-Emergent 1 �00 ']-.DO® 1/2 lb N/1000 sq. ft. 2 '2-00© 4 00 0 1 Ib N/1000 sq.ft. 1 200 O ' -e,00 PESTICIDE/SOD I "3no0 3 0a0 PESTICIDE/SOD SPOT APPLICATION 1 GOO 60 O PARKS/SHRUBS/ISL FERTILIZATION 1 4) 0 WEED CONTROL 2 r PESTICIDE/TREES 1 It TS EDGING 1 Goo Gc.0 AERATION TURF AREAS 2 /0© . D 0 SHEAR SHRUBS 4 600 -2 II00 S100 TOTAL "I, The above units are an estimate. The City reserves the right to add or subtract from the contract work based on the unit costs. The estimated quantities will be used to determine the overall lowest and best bid. Certified Applicator's Name L A -4- '2.-A S t-1 rz-i. ft-l'i Registration Card Number Ic1E8 0 L'2-31-8 Expiration Date 'tilt;/247 IL- REGENCY MAINTENANCE CONTRACT 1. 741 . " / PAGE 9 N.C. DOUGLAS COUNTY REQUEST FOR BID AND BiD SHEET ON: CITY OF OMAHA Grounds Maintenance for Regency RETURN BIDS TO: Published: November 6,2013 Page 1 CITY CLERK 1819 Famam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE. Omaha,Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST on Wednesday.December 04,2013 IMPORTANT 1, Bid must be in the office of the CITY CLERK 1819 Famam Street,LC-1, 4. If Federal Excise Tax applies,show amount of same and deduct OMAHA-DOUGLAS CIViC CENTER,Omaha,NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid. by the opening date and time indicated in a sealed envelope marked: BID ON:CITY OF OMAHA Grounds Maintenance for Regency 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submittingbid on items listed,bidder on a Bid bond or certified check shall be made may separate sheet,make payable to'City of Omaha' suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change. 3.. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. if you do not bid,return streets with reason for declining. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS accept or reject any pail of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT Yrww.doualascountvnurchasing.org. DO NOT CALL FOR THIS INFORMATION. _. —quote your lowest price,beat delivery and terms,F.O.B.delivery point on the item(.y listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Grounds Maintenance for Regency per the attached eight (8) pages of specifications and one (1) drawing. It is recommended that ail contractors who wish to bid attend a pre-bid meeting on Tuesday, November 12, 2013, at 1:00 p.m. CST at the Regency Club House at 606 Regency Parkway, Omaha, NE. Questions regarding this bid should be directed to: John Wynn, Park Maintenance at(402)444-5956. 52 Weekly Clean-Up Bid/each: $ 7,�'" $ 3,9Op b" 18+ Mowing/Trimming Bid/each: $ JS c $ 7-70de,�' 9 Plant/Sod Watering Bid/each: $ Co() $ s,l00 00 6 Weeding Bid/each: $ $(,)O $ 3.0oo •-" REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha,or lawful money of the United States, or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements, LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights& Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights& Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444- 5055. (PLEASE PRINT LEGIBLY OR TYPE) Payment Terms % Finn: j SAL ri•-k L 1'1,►ter,:t ,s Incorporated In: ?co Delivery(or completion) Name: w S n.:c h (Signature: calendar days following Title: if'S C Pthone: o Z•6ft- 229`f Fax 9 9 award 1 `fo z 4 4 - o Ya Address: t?4 2.\ Trcxcc+.:.ava Loe.pi riLA i s►i - $J*) Street/P.O.Box City State Zip Email Address: ry M ►k7c) Q�y�lamr,. ccfM DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Grounds Maintenance for Regency NOT AN ORDER Page 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION . 22 4 Fertilization Bid/each: $ 35 7- $ (t�i363 Pre-emergent-one (1) 1/2 lb. N/1000 sq. ft. -two (2) 1 lb. N/1000 sq. ft. - one (1) 1 Pesticide/Sod Bid: $ tj 6q5 � 1 Pesticide/Sod spot application Bid: $ 575 ca 1 Park/Shrubs/Island Fertilization Bid: $ 1261-5 2 Weed Control Bid/each: $ 950 $ /MMO 1 Pesticide/Trees Bid: $ 29 Oo 1 Edging Bid: $ (a00 2 Aeration Turf Areas Bid/each: $ 1,9c,o0-' $ WOO 4 Shear Shrubs ' Bid/each: $ lea •- $ Zooc TOTAL ALL OR NONE BID: $ 7/ 1/33.7Z (5%Bid Bond is to be based upon this amount if over $20,000) Per hour cost for labor over and above contract(not to exceed 50 hours) Bid/hour: $ 3S S The above units are an estimate. The City reserves the right to add or subtract from contract work based on the unit costs. The estimated quantities will be used to determine the overall lowest and best bid. There will be a pre-bid meeting on Tuesday, November 12, 2013, at 1:00 p.m. CST at the Regency Club House at 606 Regency Parkway, Omaha, NE. Certified Applicator's Name 2 rv► �,,f�,S Registration Card Number: NI 0 t 2- 431 I Expiration Date: L ( 1.5/ 15 SIGN ALL COPIES Firm 13;c jr,. CINNU LLC BY Title CONTINUATION SHEET DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Grounds Maintenance for Regency NOT AN ORDER Page 3 DESCRIPTION REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check,an official bank check, or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the United States, or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122, the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of this Agreement,with respect to hire, tenure, terms, conditions, or privileges of employment because of the race, color, religion, sex, disability,or national origin of the employee or applicant. New Employee Work Eligibility Status(Neb. Rev. Stat. §4-108-114) The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within Douglas County. A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor is an individual or sole proprietorship, the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of Administrative Services website at www.das.state.ne.us 2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE) Program. 3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. §4-108. SIGN ALL COPIES Firm P t estive.cpc s e s By Title CONTINUATION SHEET Responsible Contractor Compliance Form RC-1 y `{ 4�* 1 Lr• �M •r ' Rib • Regulation: '� *~ A.Article IV, Division I of Chapter 10 of the Omaha Municipal Code thereon require: l.That all contractors who submit a bid to City of Omaha shall designate a representative who on behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form (RC-1). An incomplete or unsigned RC-I form will make your bid null and void. 2. Filing this Report(please initial in the boxes below: I5 Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully authorized to perform employment in the United States and that the Contractor and all sub- contractors shall use E-Verify to determine work eligibility. mg Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of Employee law(Neb.Rev. Stat.Section 48-2901 et seq.). co Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards Law(Neb.Rev.Stat. Section 73-104 et seq.). Contractor has not been convicted of any tax violations(local, State and Federal)within the last three years from the date this bid is submitted. Contractor has not,upon final determination by the Occupational Safety and Health Administration,been convicted of a criminal,repeat,or willful violation of the Occupational Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations within the past three(3)years. FA Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project comply with the provisions of the Responsible Contractor Compliance Form RC-1. Si ature Date By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false information carries a penalty of up to a S500 fine or six months in jail. In addition,the contractor and sub- contractors can be subject to immediate disqualification and prohibited from any future City of Omaha contract for a period of 10 wars. N.C. DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA Grounds Maintenance for Regency RETURN BIDS TO: CITY CLERK Published: November 6,2013 Page 1 1819 Farnam Street LC-1 Omaha-Douglas Civic Center BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% Omaha,Nebraska 68183.0011 IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE. BID BONO OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bid Opening Time X Date: 11:00 a.m.CST on Wednesday,December 04 2013 IMPORTANT 1. Bid must be in the office of the CITY CLERK,1819 Famarn Street,LC-1, 4. If Federal Excise Tax applies,show amount of same and deduct. OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183-0011 by the opening date and time indicated in a sealed envelope marked: Exemption certificates will be furnished. Do not include tax in bid. BID ON:CITY OF OMAHA Grounds Maintenance for Regency 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make Bid bond or certified check shall be made payable to"City of Omaha" suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. 3. Right is reserved to redesign,change of material or utilcation of standard items or quantity change. accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT sww.douolascountvourchasing.arg• DO NOT CALL FOR THIS INFORMATION. Quote your lowest price,beat delivery and terms,F.O.B.delivery point on the item(s)listed below: QUANTITY DESCRIPTION Regency UNIT PRICE EXTENSION Grounds Maintenance for Re g y per the attached eight (8) pages of specifications and one(1)drawing. It is recommended that all contractors who wish to bid attend a pre-bid meeting on Tuesday, November 12, 2013, at 1:00 p.m. CST at the Regency Club House at 606 Regency Parkway, Omaha, NE. Questions regarding this bid should be directed to: John Wynn, Park Maintenance at(402)444-5956. 52 Weekly Clean-Up d, Bid/each: $_ 2 r $ Q4,0a` 18+ Mowing/Trimming Bid/each: $ 3oop ~'r °; 9 Plant/Sod Watering $ '��1 Bid/each: $ /Go ' $ goo c-" 6 Weeding Bid/each: $ 9Oo R $ a?9OG -� M e- :ID B• ': e surety company issuing the bi. bonds .uld be licensed .y t e tate of ebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check,an official bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha,or lawful money of the United States,or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. All bidders awarded a contract in the amount of$6,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights& Relations Department the Contract Compliance Report(Fern CC-1). This report shall be in effect for 24 months from the date received by the Human Rights&5055.Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444 (PLEASE PRINT LEGIBLY OR TYPE) Payment Terms % Finn: ' , Delivery(or completion) t • I ,,sled In: . • : •4 iii Sign:•. e' _ .r� calendar days following Phone: C award Address: I / f4 1G - '� ; Fax l� ag�" f]J�J c5T 1 jr I •Street/P.O.Box Ci .J-�,S_ 3. State Z. Email Address: / i _ J. DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Grounds Maintenance for Regency NOT AN ORDER Page 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION ea 4 Fertilization Bid/each: $ ) O0 $ Doluu Pre-emergent-one (1) 1/2 lb. N/1000 sq. ft. -two (2) 1 lb. N/1000 sq.ft. -one (1) 1 Pesticide/Sod Bid: $ 1 Pesticide/Sod spot application Bid: $ /a o (76 1 Park/Shrubs/Island Fertilization Bid: $ $av 2 Weed Control Bid/each: $ /Oc'C— $ a?oap 1 Pesticide/Trees Bid: $ . t' °- 1 Edging oa BId: $ load 2 Aeration Turf Areas Bid/each: $ Soo $ /tooa— 4 Shear Shrubs Bid/each: $ SdO $ 01.06.061`- TOTAL ALL OR NONE BID: $ (5%Bid Bond is to be based upon this amount if over $20,000) .•Per hour cost for labor over and above contract(not to exceed 50 hours) our: $ °° The above units are an estimate. The City reserves the right to add or subtract from contract work based on the unit costs. The estimated quantities will be used to determine the overall lowest and best bid. There will be a pre-bid meeting on Tuesday, November 12, 2013, at 1:00 p.m. CST at the Regency Club House at 606 Regency Parkway, Omaha, NE. Certified Applicator's Name: RgcRr kI Ji 2ii/,Fie Registration Card Number: iV,R$ O8 C 8 30 f� Expiration Date: /�l �"// aa/S. SIGN ALL COPIES Firm JAwni /t.i72/hRDS 7/VG By "Zi3ORT MORAIOK Title (/J j' Pips• CONTINUATION SHEET DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Grounds Maintenance for Regency NOT AN ORDER Page 3 DESCRIPTION REQUIREMENIS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check,an official bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the United States,or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122, the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms,conditions, or privileges of employment because of the race, color, religion,sex,disability, or national origin of the employee or applicant. New Employee Work Eligibility Status(Neb. Rev. Stat.§4-108-114) The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within Douglas County. A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a,known as the E-Verify Program, or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor is an individual or sole proprietorship, the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form,available on the Department of Administrative Services website at www.das.state.ne.us. 2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE)Program. 3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev.Stat. §4-108. SIGN ALL COPIES Firm 9-puN 01.2--olyeD By WDB PR T /f uQ,v,CR', Title fr1&e PA' CONTINUATION SHEET Responsible Contractor Compliance Form RC-l. ti �ry f y 1:01 L Regulation:I. 't'r�.G 1.rt,e_° A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require: 1.That all contractors who submit a bid to City of Omaha shall designate a representative who on behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form (RC-l). An incomplete or unsigned RC-1 form will make your bid null and void. 2. Filing this Report(please initial in the boxes below): Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully I RR.I authorized to perform employment in the United States and that the Contractor and all sub- contractors shall use E-Verify to determine work eligibility. g N Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of Employee law(Neb.Rev. Stat. Section 48-2901 et seq.). R A Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards Law(Neb.Rev.Stat. Section 73-104 et seq.). R l4. Contractor has not been convicted of any tax violations(local,State and Federal)within the last three years from the date this bid is submitted. Contractor has not,upon final determination by the Occupational Safety and Health En Administration,been convicted of a criminal,repeat,or willful violation of the Occupational Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations within the past three(3)years. Ri4, Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project comply with the provisions of the Responsible Contractor Compliance Form RC-I. ____-- I�/v a ij o , Signature / Date By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub- contractors can be subject to immediate disqualification and prohibited from any future City of Omaha contract for a period of 10 years. N.C. DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA Grounds Maintenance for Regency RETURN BIDS TO: Published: November 6,2013 Page 1 CITY CLERK 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS 920,000 OR MORE. Omaha,Nebraska 138183.0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST on Wednesday,December 04,2013 _ IMPORTANT I. Bid must be in the office of the CITY CLERK,1819 Famem Street LC-1, 4. If Federal Excise Tax applies,show amount of same and deduct. OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid, by the opening date and time indicated in a sealed envelope marked: BID ON:CITY OF OMAHA Grounds Maintenance for Regency 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make Bid bond or certified check shall be made payable to'City of Omaha" suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirely end the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT www.doualescountypurchasinga rg. DO NOT CALL FOR THIS INFORMATION, Quote your lowest price,best delivery and terms,F.O.B.delivery point on the ltem(sj listed below: QUANTITY DESCRIPTION -H UNIT PRICE EXTENSION Grounds Maintenance for Regency per the attached eight (8) pages of specifications and one (1)drawing. It is recommended that all contractors who wish to bid attend a pre-bid meeting on Tuesday, November 12, 2013, at 1:00 p.m. CST at the Regency Club House at 606 Regency Parkway, Omaha, NE. Questions regarding this bid should be directed to: John Wynn, Park Maintenance at (402)444-5956. 52 Weekly Clean-Up Bid/each: $ 9.600 18+ Mowing/Trimming Bidleach: $ gSOO $ 15 000 9 Plant/Sod Watering Bid/each: $ I 000 $ `too 0 6 Weeding Bid/each: $ I0ro $ foeoO IEQUIREMEN S FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check,an official bank check, or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the United States, or a United States Government Bond (negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights& Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights& Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444- 5055. (PLEASE PRINT LEGIBLY OR TYPE) Payment Terms % Firm: ¢.oSS Loki* L-RNoS'APWe. Incorporated In: Delivery(or completion) Name: Oit/t tQ (LOSS Signature: ' -- calendar days following Title: Ow Nan.- Phone: 2-2 f 2- 7751 Fax:yaZ-3 34. pel(,f award Address: (I 8?1 N" 57 (3NN/N4 I oN Nt:: 6 BOO') Street/P.O.Box City State Zip Email Address: WeS1-0a44f0 2Z 0 04iPX t net DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Grounds Maintenance for Regency NOT AN ORDER Page 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION 4 Fertilization Bid/each: $ $ i4aoO Pre-emergent-one (1) 1/2 lb. N/1000 sq. ft. -two (2) 1 lb. N/1000 sq. ft. -one (1) 1 Pesticide/Sod Bid: $ Kook 1 Pesticide/Sod spot application Bid: $ Sdo 1 Park/Shrubs/Island Fertilization Bid: $ (Soo 2 Weed Control Bid/each: $ 2Saa $ Sdoo 1 Pesticide/Trees Bid: $ 15oo 1 Edging Bid: $ ('Zoo 2 Aeration Turf Areas Bid/each: $ l5oa $ 3000 4 Shear Shrubs Bid/each: $ (000 $ gaoo TOTAL ALL OR NONE BID: $ c7 300 (5%Bid Bond is to be based upon this amount if over $20,000) Per hour cost for labor over and above contract (not to exceed 50 hours) Bid/hour: $ 7S The above units are an estimate. The City reserves the right to add or subtract from contract work based on the unit costs. The estimated quantities will be used to determine the overall lowest and best bid. There will be a pre-bid meeting on Tuesday, November 12, 2013, at 1:00 p.m. CST at the Regency Club House at 606 Regency Parkway, Omaha, NE. Certified Applicator's Name: 04409 ea"S Registration Card Number: /ll0i Ogau 7 • Expiration Date: 4125/1` SIGN ALL COPIES Firm ecs Lf„q?$C/0/✓ i. By 'Oil 4,555 Title ©ti/Aite L- CONTINUATION SHEET DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Grounds Maintenance for Regency NOT AN ORDER Page 3 DESCRIPTION REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check, or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the United States, or a United States Government Bond(negotiable) are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122, the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant. New Employee Work Eligibility Status (Neb. Rev. Stat. §4-108-114) The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within Douglas County. A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program,or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor is an individual or sole proprietorship, the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of Administrative Services website at www.das.state.ne,us. 2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE)Program. 3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. §4-108. SIGN ALL COPIES Firm (.,,if tv d- GNNQSc$4,01h4. By Oitvii3 !4 Title oh CONTINUATION SHEET SHEET Responsible Contractor Compliance Form RC-1 j. 1. Regulation: ''rto o-r.raTM' A.Article IV, Division I of Chapter 10 of the Omaha Municipal Code thereon require: 1. That all contractors who submit a bid to City of Omaha shall designate a representative who on behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form (RC-1). An incomplete or unsigned RC-1 form will make your bid null and void. 2. Filing this Report(please initial in the boxes below): Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully authorized to perform employment in the United States and that the Contractor and all sub- contractors shall use E-Verify to determine work eligibility. f tr� l Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of V"�l Employee law(Neb.Rev.Stat. Section 48-2901 et seq.). Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards Law(Neb. Rev. Stat. Section 73-104 et seq.). rjn.... Contractor has not been convicted of any tax violations(local,State and Federal)within the last three years from the date this bid is submitted. Contractor has not,upon final determination by the Occupational Safety and Health IIAdministration,been convicted of a criminal,repeat,or willful violation of the Occupational Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations within the past three(3)years. r�.- Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project ������II comply with the provisions of the Responsible Contractor Compliance Form RC-1. (2/3//3 Signature Date By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub- contractors can be subject to immediate disqualification and prohibited from any future City of Omaha contract for a period of 10 years. C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, bids were received on December 4, 2013, to provide grounds maintenance for the Regency Subdivision, located between 96th Street and Regency Parkway and from Pacific Street to West Dodge Road, in the total amount of $71,433.72. The work shall include but is not limited to weekly clean-up, mowing, trimming, plant and sod watering, and weeding for the Parks, Recreation, and Public Property Department; and, WHEREAS, Big Smith Enterprises, LLC submitted the lowest and best bid, within bid specifications, attached hereto and made a part hereof, in the total amount of $71,433.72; and, WHEREAS, Big Smith Enterprises, LLC has complied with the City's Contract Compliance Ordinance No. 28885 in relation to Civil Rights - Human Relations; and, WHEREAS, the Mayor has recommended the acceptance of this bid. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the bid in the total amount of $71,433.72, from Big Smith Enterprises, LLC, for grounds maintenance for the Regency Subdivision, located between 96th Street and Regency Parkway and from Pacific Street to West Dodge Road, being the lowest and best bid received within bid specifications, attached hereto and made a part hereof, is hereby accepted. The work shall include, but is not limited to, weekly clean-up, mowing, trimming, weeding, and watering of plants and sod. The Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in this amount shall be paid from the General Fund No. 11111 and Organization No. 115025, Ground Maintenance Contracts. APPROVED AS TO RN? ,,►,Gc - /2- o --,C3 ASS STANT CITY ATTORNEY DATE p:1872tmb y Councilmember Adopted JAN 2 8 2014 7 o Ci Cle Approv ,/` elk__.... ..... Mayor 2 NO. ' Resolution by Res. that, as recommended by the Mayor, the bid in the total amount of$71,433.72, from Big Smith Enterprises, LLC, for grounds maintenance for the Regency Subdivision, located between 96th Street and Regency Parkway and from Pacific Street to West Dodge Road, being the lowest and best bid received within bid specifications, attached hereto and made a part hereof, is hereby accepted. The work shall include, but is not limited to, weekly clean-up, mowing, trimming, weeding, and watering of plants and sod. The Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in this amount shall be paid from the General Fund No. 11111 and Organization No. 115025, Ground Maintenance Contracts. p:1872tmb Presented to City Council JAN 2 8 2014 Adopted 7-6 �usfer groWF City Clerk