RES 2014-0130 - Bid from Neuman Equipment Company for upgrade project for fuel management system o`oA JA.NFB� g, r
Public Works Department
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-,� h;�°' Omaha,Nebraska 68183-0601
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City of Omaha Robert G. Stubbe,P.E.
Jean Stothert,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a resolution approving an award to Neuman Equipment Company for the
City of Omaha and Douglas County Fuel Management System improvement project.
The City of Omaha and Douglas County received proposals for this project on October 23, 2013.
The project will include upgrades to both hardware and software at fueling locations around the
City for use by both City and County vehicles, with the Omaha Public Works Department acting
as lead agency. After review of all the proposals received, it is recommended that the award be
given to Neuman Equipment Company, as the lowest and best bidder meeting all contract
specifications and long-term maintenance costs.
The base cost of this project is $221,120.14, which will be paid out of the General Fund 11111,
Fuel & Oil Organization 116174, year 2013 expenditure. Future costs will be invoiced on an as-
requested basis, according to the attached tabulation. Douglas County will reimburse the City
for their cost share in the amount of$15,279.01 toward the base cost of the project, and a portion
of any ongoing maintenance costs, according to the terms of a separate Interlocal Agreement.
Neuman Equipment Company has filed the required Contract Compliance Report, Form CC-1, in
the Human Rights and Relations Department.
The Public Works Department requests your consideration and approval of the attached
Resolution.
Respectfully submitted, Referred to City Council for Consideration:
Robert G. Stubbe, P.E. Date Mayor's Office ` Date
Public Works Director
Approved as to Funding: Approved:
/ 7/y Z .,L�k i� /7 !'cf
teph n B. Curtiss ate Human Rights and Relations Date
Finance Director Department
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BREAKDOWN
Douglas County Purchasing
TABULATION OF BIDS ON:CITY OF OMAHA 8
Douglas County
RFP-Fuel Management System(City of Omaha and Neuman
Douglas County) Acterra Group Double Check Megatronics Intl Equipment PTSG Trak Engineering Ward Yant Equipment
Company (MTI) Company
Date of Opening Page 1
October23,2013
Department As Read in Bid Committee
Quantity DESCRIPTION UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT
PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
RFP-Fuel Management System(City of
Omaha and Douglas County)
Fueling Sites TOTAL BID: $195,728.65 $150,133.94 $117,169.00 $102,734.79 $97,419 $122,990 $211,315 $159,308
Software TOTAL BID: $1,650 $7,350 $8,445 $1,473.44 INC $1,995 $20,000 $18,557
Annual Software
Support After
First Year TOTAL BID: $1881 $1103 $2,950 $1,881 $1,575 ? $5,325
Additional Sites for Software TOTAL BID: NC $1313 $495 NC $830 NC ? $3,350
Vehicle Data Modules TOTAL BID: $117,500 _ $61,125 $49,500 FUEL RING $88,000 $99,500 $130,000 $63,575
Passive Fuel Rings TOTAL BID: VDM $16,500 VDM $105,000 $11,500 VDM $20,000 $17,160
Vehide Module Programmer TOTAL BID: NR $4,504.50 $590 NOT NEEDED $900 $3,198 $4,000 $5,478
Key Encoder TOTAL BID: $911 $5,869.50 $790 $831.60 NOT NEEDED $1,220 $2,000 $1,480
Fleet Keys TOTAL BID: $3,500 $5,250 $7000 $3,180 $6,630 $3,000 $6,000 $5,850
Training TOTAL BID: $4685 $6,500 $4995 $6,346.50 $800 $9,000 NC $4,500
INCLUDED IN
PC ? $1,700 $4000 $1,554.61 $2,400 $5,000 _ $2,200 SOFTWARE
TOTAL $323,974.65 $273,232.69 $192,684 $221,120.14 $207,649 $249,903 $395,515 $282,808
'FUTURE COSTS VDM/FUEL RINGS $235 $155.25 $99.00 $210.00 EA $199.00 EA $199.00 EA _ $300.00 EA $161.47
FLEET KEYS $3.50 $5.25 $7.00 _ $3.18 EA $3.90 EA $6.00 EA $5.85
MAINTENANCE PLAN $495 NOT OFFERED NOT OFFERED $495 NOT OFFERED NOT OFFERED $3000-$11,820 NOT OFFERED
EXTENDED WARRANTY NOT OFFERED $at0 PER SITE NOT OFFERED $1,386 NOT OFFERED NOT OFFERED ANNUAL NOT OFFERED
*Does not meet *Annual software
spec.System
cost is approx
proposed does
not use wireless $5500 more per
gateway.Also,
fuel system year.Also,fleet
should shut keys are double
down when fuel
nozzle is the cost of
removed from
Neuman.
vehicle
preventing
fueling of non-
authorized
vehicles or
equipment.
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City of Omaha and Douglas County, Nebraska maintain joint fueling
stations in various locations within the City and County providing cost and efficiency benefits to both
parties; and,
WHEREAS, the current hardware and software infrastructure for these fueling locations
has exceeded its useful lifespan; and,
WHEREAS, the City and the County received proposals for a project to upgrade the Fuel
Management System on October 23, 2013, at which time eight proposals were received for the proposed
work, according to the attached proposal and analysis, which by this reference becomes a part hereof;
and,
WHEREAS, the Public Works Department, as lead agency, in conjunction with Douglas
County, recommends award to Neuman Equipment Company, having the lowest and best proposal
received for the project, at a base cost of$221,120.14 which will be paid from the City's General Fund
1 1 1 11, Fuel & Oil Organization 116174; future costs will be invoiced on an as-requested basis according
to the attached tabulation; and,
WHEREAS, Douglas County will provide a cost share to this project of $15,279.01
toward the base cost and contribute toward a portion of future costs, according to a separate Interlocal
Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the City Council awards the upgrade project for
the City and County Fuel Management System to Neuman Equipment Company, as having the lowest
and best overall proposal for the project, at a base cost of$221,120.14, and future costs invoiced on an as-
requested basis according to the tabulation attached, to be paid from the General Fund 11111, Fuel & Oil
Organization 116174, year 2013 expenditure; with a cost share to be reimbursed from Douglas County in
the amount of$15,279.01, plus a portion of future costs, in accord with a separate Interlocal Agreement
for this project.
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APPROVED AS TO FORM:
jITY ATTORNEY DATE
By j44
Councilmember
Adopted .JAN 2 8 2t11 ....... .....-
V4vid
/
City lerk
Approv ... /"Je-
Mayor
te'i1
NO.
Resolution by
Res. that, as recommended by the Mayor, the City
Council awards the upgrade project for the City
and County Fuel Management System to Neuman
Equipment Company, as having the lowest and
best overall proposal for the project, at a base cost
of $221,120.14, and future costs invoiced on an
as-requested basis according to the tabulation
attached, to be paid from the General Fund 1 1 1 1 1,
Fuel & Oil Organization 116174, year 2013
expenditure; with a cost share to be reimbursed
from Douglas County in the amount of
$15,279.01, plus a portion of future costs, ill
accord with a separate Interlocal Agreement for
this project.
1799Ahtp
r�.
Presented to City Council
JAN 2 8 2014
Adopted .7- O
guiter grown
City Clerk