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RES 2014-0290 - Contract with Vierregger Electric Co Inc for OPW 52557, emergency vehicle preemption systems QAHA,NFg � t. . yr F,� i s Public Works Department C. jf 7 t0tr,� Omaha/Douglas Civic Center cif' ► March 4 2014 1819 Farnam Street,Suite 601 o�, _.M°�° Omaha,Nebraska 68183-0601 Ae (402)444-5220 ��TED FEBR''P4 Fax(402)444-5248 City of Omaha Robert G. Stubbe,P.E. Jean Stothert,Mayor Public Works Director Honorable President and Members of the City Council, The attached Resolution approves the contract with Vierregger Electric Co, Inc. for OPW 52557, being emergency vehicle pre-emption systems at various locations. The following bids were received on January 29, 2014. A detailed bid tabulation is attached. Contractor Total Bid Commonwealth Electric Company $104,978.00 (Non-compliant Bid) VIERREGGER ELECTRIC CO., INC. $111,763.40 (Recommended Bid) OK Electric Co., Inc. $121,158.00 Sadler Electric, Inc. $124,820.00 The bid received from Commonwealth Electric Company was non-compliant as defined by the Responsible Contractor Ordinance. After review by the Traffic Engineering Division and the Omaha Fire Department, two intersections identified in the specifications will be eliminated reducing the total bid price to $95,653.40 as detailed in the attached communication. The contractor has a current Contract Compliance Report Form (CC-1) on file. As is City policy, the Human Rights and Relations Department will review the contractor to ensure compliance with the Contract Compliance Ordinance. The Finance Department is authorized to pay the cost of OPW 52557 from the 2010 Public Safety Fund 13298, Fire Capital Organization 114512, year 2014 expenditures. The Public Works Department recommends the acceptance of the bid from Vierregger Electric Company in the amount of$95,653.40, being the lowest and best bid received, and requests your consideration and approval of this Resolution. Respectfully submitted, Referred to Cit Council for Consideration: (~ - - c- Z -;y- /cf `� zo Robert G. Stubbe, P.E. Date Mayor's Office Date Public Works Director Approv as to Funding: Approved: 1,,,,-.4,4 - / = id, i oxd ,.„ , 1. ( i f ,, ,,, ` /r Stephei> Curtiss ate Human Rights and Relations ate Finance Director Department 238514scp pIAHA n u�A°4Q p ,8 � M-• l ,- r--' 1 t/ i '°"s7 I `• t _ ! V Public Works Department n®�` ` +i►jr"� C)maha/Douglas Civic Center �,i¢�li �i� � ll r L °,I - '{ 1819 Farnam Street,Suite 601 '-"=` Omaha,Nebraska 68183-0601 t00,�_ -4ti. (402)444-5220 47'Fn FEe43t. Fax(402)444-5248 City of Omaha Robert G.Stubbe,P.E. Jean Stothert,Mayor Public Works Director February 3, 2014 Commonwealth Electric Company of the Midwest 4225 South 89th Street Omaha NE 68127 RE: Bids for Project OPW 52557 Dear Bidder: Section 10-110 of the Omaha Municipal Code allows a Departmental Director to reject bids because items on the bid received were non-compliant with the specifications. This letter is to serve as written notice that your bid for Project OPW 52557, being the Emergency Vehicle Pre- Emption Systems at Various Locations project was not compliant with the Responsible Contractor Ordinance requirements and has therefore been rejected. OMC 10-108(a) states: "In addition to any other requirements contained in Section 5.17 of the Home Rule Charter of the City of Omaha, 1956, or any other ordinances contained herein, all bidders seeking to contract with the city bid must complete a responsible contractor form and submit it with bid documents at the time of the bid opening. Failure to submit the responsible contractor form at the time of the bid opening will result in the bid being rejected." In the review of your bid, it was determined that the required RC-1 form was not included with the bid documents at the time of bid opening. Section 10-110 also provides that: "Within ten (10) days after a bid is rejected, any rejected bidder may appeal to the city council by filing with the city clerk a written objection stating all the reasons for the objection." The Public Works Department appreciates your interest and participation in the bidding process. Sincerely, Robert G. Stubbe, P.E. Public Works Director cc: Buster Brown,City Clerk Chris Faulk,Public Works Heather Tippey Pierce,Public Works File RGS:htp ,tAHA n,E ��� 4 ' r A. s f I ' : + . a.J Public Works Department ,����!jetik.j Omaha/Douglas Civic Center z® f ��k ^. 1819 Farnam Street,Suite 601 o t " �` Omaha,Nebraska 68183-0601 �Aop! �"t (402)444-5220 QpED� Fax(402)444-5248 City of Omaha , .. . Robert G. Stubbe,P.E. Jean Stothert,Mayor g Public Works Director February 3,2014 OK Electric Co. 3112 South 67th Street PO Box 6066 Omaha,NE 68106 RE: Bids received on OPW 52557 being Emergency Vehicle Pre-Emption Systems at Various Locations Dear bidder: All bids received on OPW 52557 were over the engineer's estimate. The engineer's estimate on this project is $106,928.00. The following bids were submitted: Commonwealth Electric Company* $104,978.00 Vierregger Electric Co., Inc. 111,763,40 OK Electric Co.,Inc. 121,158.00 Sadler Electric, Inc. 124,820.00 *Bid from Commonwealth Electric rejected as non-responsive The contract book in the Notice to Bidders section,Acceptance and Rejection of Bids,page NB-2, contains the following paragraph. If no bid is received within the Engineer's Estimate, no award shall be made upon any bids received until after fifteen calendar days have elapsed from the time of the original bid date. Within the fifteen calendar days anyone desiring to may file a bid with the Public Works Director,providing such be within his estimate and be accompanied by a deposit or other guaranty of performance similar to that required by bidders upon the work under the advertisement calling for bids. If you would like to submit a bid,rather than submit to the Public Works Director,please submit bid on the proper form to the City Clerk who will stamp the time of arrival on the sealed bid. At 11:00 a.m. 15 days after the original bids were opened, any new bids received will be opened. All standard procedures used in the original opening will be used in the second opening. Sincerely, Heather Tippey Pierce General Services Manager c Buster Brown, City Clerk gg p:\gerhard\projects\bids over engineer's estimate letter.doc 2/3/2014 Enterprise Mail-Fwd:2013 OFD Opticom Intersection Requests Fwd: 2013 OFD Opticom Intersection Requests Christopher Faulk (PWks) <christopher.faulk@ci.omaha.ne.us> Mon, Feb 3, 2014 at 8:16 AM To: "Murthy R. Koti (PWKs)" <murthy.koti@ci.omaha.ne.us> Murthy, The Fire Dept identified which 2 intersections they would like to take out, considering Viereggers's bid. This will get the bid amount down to $95,653.40. Chris Faulk, P.E. Traffic Engineering Division Public Works Department City of Omaha, NE 1819 Farnam Street, Suite 603 Omaha, NE 68183 402-444-5255 cfaulk@ci.omaha.ne.us ----- Forwarded message -------- From: B/C John F. Stolinski (OmaF) <john.stolinski@ci.omaha.ne.us> Date: Mon, Feb 3, 2014 at 8:02 AM Subject: Re: 2013 OFD Opticom Intersection Requests To: "Christopher Faulk (PWks)" <christopher.faulk@ci.omaha.ne.us> Cc: "A/C Shane Hunter(OmaF)" <shunter@ci.omaha.ne.us> Chris, Remove 132nd and Augusta Ave and 132nd and Westwood Lane from the intersections listed above. This will allow you a cushion in case of unexpected costs. Thank you, John F. Stolinski Battalion Fire Chief Technical Services Division Omaha Fire Department Office: 402-444-5757 Cell: 402-639-8852 Fax: 402-444-4014 jstolinski@ci.omaha.ne.us https://mail.g cog ie.corn/mai I/?ui=2&i k=df0283ccc9&view=pt&search=i nbox&th=143f81 bb1 ded6e03 1/10 2/3/2014 Enterprise Mail-Fwd:2013 OFD Opticom Intersection Requests On Fri, Jan 31, 2014 at 4:26 PM, Christopher Faulk (PWks) <christopher.faulk@ci.omaha.ne.us> wrote: John, Here are the bid prices for the intersections from the next highest bidder. We will have to take out 2 intersections to get under 100K. Let me know which two you would like to take out. INTERSECTION INTERSECTION BID MILLARD AVE & Q $8,379.00 16TH & COMMERCIAL AVE $5,321.80 16TH & LOCUST $6,567.98 20TH & LAKE $7,174.00 27TH & CUMING $7,174.00 78TH & CASS $7,174.00 84TH & CASS $7,174.00 96TH & L $7,174.00 96TH & Q $7,174.00 108TH & L $7,174.00 114TH & PACIFIC $7,174.00 129TH & WEST CENTER $9,937.62 132ND & AUGUSTA AVE $8,055.00 132ND & WESTWOOD LN $8,055.00 140T1-1 & WEST CENTER $8,055.00 PROJECT BID TOTAL $111,763.40 Chris Faulk, P.E. Traffic Engineering Division Public Works Department City of Omaha, NE 1819 Farnam Street, Suite 603 Omaha, NE 68183 402-444-5255 cfaulk@ci.omaha.ne.us On Fri, Jan 31, 2014 at 4:19 PM, Christopher Faulk (PWks) <christopher.faulk@ci.omaha.ne.us> wrote: John, I just got some bad news. The low bidder, Commonwealth Electric, will be rejected because there was one form (RC-1) in their bid book that they didn't fill out. We talked to our contract's expert and she said there is no way that the City can still accept their bid because it is written in the City charter that this form has to be filled out. So we will have to accept the next highest bid from Vieregger Electric, which was for$111,763.40. I will resend you the prices of the intersections Monday so you can decide which ones to leave out. hops://mail.goog ie.cornimai I/?ui=2&i k=df0283ccc9&view=pt&search=inbox&th=143f81 bb1ded6e03 2/10 Bid Tabulation Public Works Department Omaha, Nebraska Wednesday, January 29, 2014 Project Summary OPW 52557 English Yes Metric: No Description: Emergency Vehicle Pre-Emption Systems at Various Locations Start Date: Completion Date: Labor Release Date: Field Book Number: Test Core Lengths: Council Resolution: Adoption Date: Percent Reserve Due: 10.0% Percent Complete: 0.0% Percent Time Used: 0.0% Engineer's Total: $106,928.00 Contract Total $0.00 Total Penalties: $0.00 Total Payments: $0.00 Contractor: Phone#: Fax#: Email address: Page 1 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557 Account/Funding Summary Fund Org. Description Engineer Contract Penalties Payments 13298 114512 Fire Capital $106,928.00 $0.00 $0.00 $0.00 $106,928.00 $0.00 $0.00 $0.00 Page 2 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557 Bid Summary (low to high bidder) Contractor Engineer's Estimate: $106,928.00 Diff From Low: $1,950.00 Commonwealth Electric Company Bid: $104,978.00 4225 South 89th Street Diff From Low: $0.00 Omaha NE 68127- Vierregger Electric Co.,Inc. Bid: $111,763.40 4349 South 139th Street Diff From Low: $6,785.40 Omaha NE 68137- OK Electric Co.,Inc. Bid: $121,158.00 3112 South 67th Street,PO Box 6066 Diff From Low: $16,180.00 Omaha NE 68106- Sadler Electric,Inc. Bid: $124,820.00 5855 So. 77th St. Diff From Low: $19,842.00 Omaha, NE NE 68127- Number of Bids: 4 Low Bid: $104,978.00 High Bid: $124,820.00 Average Bid:: $115,679.85 Page 3 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557 Type Line # Item # Description Quantity Price Total 1 829.060 PULL BOX-TYPE PB-6 Engineeer's Estimate 5 @ $650.00 EACH $3,250.00 Commonwealth Electric Company $650.00 EACH $3,250.00 Vierregger Electric Co., Inc. $524.00 EACH $2,620.00 OK Electric Co., Inc. $950.00 EACH $4,750.00 Sadler Electric, Inc. $695.00 EACH $3,475.00 2 900.002 REMOVE PULL BOX Engineeer's Estimate 5 @ $150.00 EACH $750.00 Commonwealth Electric Company $140.00 EACH $700.00 Vierregger Electric Co., Inc. $122.00 EACH $610.00 OK Electric Co., Inc. $300.00 EACH $1,500.00 Sadler Electric, Inc. $245.00 EACH $1,225.00 3 900.003 2"CONDUIT, BORED(HDPE) Engineeer's Estimate 88 @ $15.00 per LF $1,320.00 Commonwealth Electric Company $22.00 per LF $1,936.00 Vierregger Electric Co., Inc. $14.29 per LF $1,257.52 OK Electric Co., Inc. $40.00 per LF $3,520.00 Sadler Electric, Inc. $26.00 per LF $2,288.00 4 900.004 3"CONDUIT, BORED(HDPE) Engineeer's Estimate 6 @ $18.00 per LF $108.00 Commonwealth Electric Company $28.00 per LF $168.00 Vierregger Electric Co., Inc. $27.98 per LF $167.88 OK Electric Co., Inc. $60.00 per LF $360.00 Sadler Electric, Inc. $67.00 per LF $402.00 5 900.005 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM (OPTICOM)-MILLARD AVENUE&Q Engineeer's Estimate 1 @ $8,000.00 per LS $8,000.00 Commonwealth Electric Company $7,506.00 per LS $7,506.00 Vierregger Electric Co., Inc. $8,379.00 per LS $8,379.00 OK Electric Co., Inc. $8,642.00 per LS $8,642.00 Sadler Electric, Inc. $9,160.00 per LS $9,160.00 6 900.006 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)- 16TH&COMMERCIAL AVENUE Engineeer's Estimate 1 @ $4,000.00 per LS $4,000.00 Commonwealth Electric Company $4,200.00 per LS $4,200.00 Vierregger Electric Co., Inc. $4,390.00 per LS $4,390.00 OK Electric Co., Inc. $4,300.00 per LS $4,300.00 Sadler Electric, Inc. $4,545.00 per LS $4,545.00 7 900.007 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)- 16TH& LOCUST Engineeer's Estimate 1 @ $4,500.00 per LS $4,500.00 Commonwealth Electric Company $4,619.00 per LS $4,619.00 Vierregger Electric Co., Inc. $4,390.00 per LS $4,390.00 OK Electric Co., Inc. $4,300.00 per LS $4,300.00 Sadler Electric, Inc. $4,135.00 per LS $4,135.00 8 900.008 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-20TH&LAKE Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co., Inc. $7,884.00 per LS $7,884.00 Sadler Electric, Inc. $8,015.00 per LS $8,015.00 Page 4 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557 Type Line # Item # Description Quantity Price Total 9 900.009 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-27TH&CUMING Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co., Inc. $7,729.00 per LS $7,729.00 Sadler Electric, Inc. $8,400.00 per LS $8,400.00 10 900.010 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-78TH&CASS Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co.,Inc. $7,760.00 per LS $7,760.00 Sadler Electric, Inc. $8,070.00 per LS $8,070.00 11 900.011 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-84TH&CASS Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co.,Inc. $7,754.00 per LS $7,754.00 Sadler Electric, Inc. $8,055.00 per LS $8,055.00 12 900.012 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-96TH&L Engineeer's Estimate ' 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co., Inc. $7,807.00 per LS $7,807.00 Sadler Electric, Inc. $7,845.00 per LS $7,845.00 13 900.013 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-96TH&Q Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co., Inc. $7,807.00 per LS $7,807.00 Sadler Electric, Inc. $8,210.00 per LS $8,210.00 14 900.014 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-108TH&L Engineeer's Estimate 1 @ $7,500.00 per LS $7,500.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co., Inc. $8,044.00 per LS $8,044.00 Sadler Electric, Inc. $8,805.00 per LS $8,805.00 15 900.015 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-114TH&PACIFIC Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00 OK Electric Co., Inc. $7,736.00 per LS $7,736.00 Sadler Electric, Inc. $8,290.00 per LS $8,290.00 16 900.016 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-129TH&WEST CENTER Engineeer's Estimate 1 @ $7,500.00 per LS $7,500.00 Commonwealth Electric Company $7,447.00 per LS $7,447.00 Vierregger Electric Co., Inc. $8,392.00 per LS $8,392.00 OK Electric Co., Inc. $7,926.00 per LS $7,926.00 Sadler Electric, Inc. $8,760.00 per LS $8,760.00 Page 5 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557 Type Line# Item # Description Quantity Price Total 17 900.017 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-132ND&AUGUSTA AVENUE Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $8,055.00 per LS $8,055.00 OK Electric Co., Inc. $7,766.00 per LS $7,766.00 Sadler Electric, Inc. $8,340.00 per LS $8,340.00 18 900.018 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-132ND&WESTWOOD LANE Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $8,055.00 per LS $8,055.00 OK Electric Co., Inc. $7,748.00 per LS $7,748.00 Sadler Electric, Inc. $8,300.00 per LS $8,300.00 19 900.019 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-140TH&WEST CENTER Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00 Commonwealth Electric Company $6,832.00 per LS $6,832.00 Vierregger Electric Co., Inc. $8,055.00 per LS $8,055.00 OK Electric Co., Inc. $7,825.00 per LS $7,825.00 Sadler Electric, Inc. $8,500.00 per LS $8,500.00 (LINES 1 Through 19 INCLUSIVE) Bid Tabulation, generated y guyger r on 1/29/20 4 11:35:47 AM for project OPW 52557 CERTIFIED BY: . � DATE: //,? 9 //rF ,e.",/ Page 6 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557 C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: so WHEREAS, bids were submitted on January 29, 2014 for OPW 52557, being emergency vehicle pre-emption systems at various locations; and, , , WHEREAS, Vierregger Electric Co., Inc. submitted a bid of $111,76 .40, being the lowest and best bid received for OPW 52557; and, WHEREAS, after review by the Traffic Engineering Division and the Omaha Fire Department two intersections were removed from the specifications reducing the bid price to $95,653.40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the contract with Vierregger Electric Co., Inc. for OPW 52557, being emergency vehicle pre-emption systems at various locations, in the amount of$95,653.40 is hereby approved; and, that the Finance Department is authorized to pay this cost from the 2010 Public Safety Fund 13298, Fire Capital Organization 114512, year 2014 expenditures. 238614scp APPROVED AS TO FORM: 'G� ceCITY ATTORNEY DATE By AAK. Councilmember Adopted 4 2Q14 �- . i:e> ity Clerk j/djfl' Approv ... .. . . . Mayor NO. = , Resolution by Res. that, as recommended by the Mayor, the contract with Vierregger Electric Co., Inc. for OPW 52557, being emergency vehicle pre- emption systems at various locations, in the amount of $95,653.40 is hereby approved; and, that the Finance Department is authorized to pay this cost from the 2010 Public Safety Fund 13298, Fire Capital Organization 114512, year 2014 expenditures. 238614Ascp Presented to City Council MAR 4 2014 Adopted i = ettoter grocun City Clerk