RES 2014-0290 - Contract with Vierregger Electric Co Inc for OPW 52557, emergency vehicle preemption systems QAHA,NFg
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City of Omaha Robert G. Stubbe,P.E.
Jean Stothert,Mayor Public Works Director
Honorable President
and Members of the City Council,
The attached Resolution approves the contract with Vierregger Electric Co, Inc. for OPW 52557, being
emergency vehicle pre-emption systems at various locations.
The following bids were received on January 29, 2014. A detailed bid tabulation is attached.
Contractor Total Bid
Commonwealth Electric Company $104,978.00 (Non-compliant Bid)
VIERREGGER ELECTRIC CO., INC. $111,763.40 (Recommended Bid)
OK Electric Co., Inc. $121,158.00
Sadler Electric, Inc. $124,820.00
The bid received from Commonwealth Electric Company was non-compliant as defined by the
Responsible Contractor Ordinance.
After review by the Traffic Engineering Division and the Omaha Fire Department, two intersections
identified in the specifications will be eliminated reducing the total bid price to $95,653.40 as detailed in
the attached communication.
The contractor has a current Contract Compliance Report Form (CC-1) on file. As is City policy, the
Human Rights and Relations Department will review the contractor to ensure compliance with the
Contract Compliance Ordinance.
The Finance Department is authorized to pay the cost of OPW 52557 from the 2010 Public Safety Fund
13298, Fire Capital Organization 114512, year 2014 expenditures.
The Public Works Department recommends the acceptance of the bid from Vierregger Electric Company
in the amount of$95,653.40, being the lowest and best bid received, and requests your consideration and
approval of this Resolution.
Respectfully submitted, Referred to Cit Council for Consideration:
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Robert G. Stubbe, P.E. Date Mayor's Office Date
Public Works Director
Approv as to Funding: Approved:
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City of Omaha Robert G.Stubbe,P.E.
Jean Stothert,Mayor Public Works Director
February 3, 2014
Commonwealth Electric Company of the Midwest
4225 South 89th Street
Omaha NE 68127
RE: Bids for Project OPW 52557
Dear Bidder:
Section 10-110 of the Omaha Municipal Code allows a Departmental Director to reject bids
because items on the bid received were non-compliant with the specifications. This letter is to
serve as written notice that your bid for Project OPW 52557, being the Emergency Vehicle Pre-
Emption Systems at Various Locations project was not compliant with the Responsible
Contractor Ordinance requirements and has therefore been rejected.
OMC 10-108(a) states: "In addition to any other requirements contained in Section 5.17 of the
Home Rule Charter of the City of Omaha, 1956, or any other ordinances contained herein, all
bidders seeking to contract with the city bid must complete a responsible contractor form and
submit it with bid documents at the time of the bid opening. Failure to submit the responsible
contractor form at the time of the bid opening will result in the bid being rejected." In the review
of your bid, it was determined that the required RC-1 form was not included with the bid
documents at the time of bid opening.
Section 10-110 also provides that: "Within ten (10) days after a bid is rejected, any rejected
bidder may appeal to the city council by filing with the city clerk a written objection stating all
the reasons for the objection."
The Public Works Department appreciates your interest and participation in the bidding process.
Sincerely,
Robert G. Stubbe, P.E.
Public Works Director
cc: Buster Brown,City Clerk
Chris Faulk,Public Works
Heather Tippey Pierce,Public Works
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City of Omaha , .. . Robert G. Stubbe,P.E.
Jean Stothert,Mayor g Public Works Director
February 3,2014
OK Electric Co.
3112 South 67th Street
PO Box 6066
Omaha,NE 68106
RE: Bids received on OPW 52557 being Emergency Vehicle Pre-Emption Systems at Various Locations
Dear bidder:
All bids received on OPW 52557 were over the engineer's estimate. The engineer's estimate on this project is
$106,928.00. The following bids were submitted:
Commonwealth Electric Company* $104,978.00
Vierregger Electric Co., Inc. 111,763,40
OK Electric Co.,Inc. 121,158.00
Sadler Electric, Inc. 124,820.00
*Bid from Commonwealth Electric rejected as non-responsive
The contract book in the Notice to Bidders section,Acceptance and Rejection of Bids,page NB-2, contains the
following paragraph.
If no bid is received within the Engineer's Estimate, no award shall be made upon any bids received until
after fifteen calendar days have elapsed from the time of the original bid date. Within the fifteen calendar
days anyone desiring to may file a bid with the Public Works Director,providing such be within his estimate
and be accompanied by a deposit or other guaranty of performance similar to that required by bidders upon
the work under the advertisement calling for bids.
If you would like to submit a bid,rather than submit to the Public Works Director,please submit bid on the proper
form to the City Clerk who will stamp the time of arrival on the sealed bid. At 11:00 a.m. 15 days after the original
bids were opened, any new bids received will be opened. All standard procedures used in the original opening will
be used in the second opening.
Sincerely,
Heather Tippey Pierce
General Services Manager
c Buster Brown, City Clerk
gg p:\gerhard\projects\bids over engineer's estimate letter.doc
2/3/2014 Enterprise Mail-Fwd:2013 OFD Opticom Intersection Requests
Fwd: 2013 OFD Opticom Intersection Requests
Christopher Faulk (PWks) <christopher.faulk@ci.omaha.ne.us> Mon, Feb 3, 2014 at 8:16 AM
To: "Murthy R. Koti (PWKs)" <murthy.koti@ci.omaha.ne.us>
Murthy,
The Fire Dept identified which 2 intersections they would like to take out, considering Viereggers's bid. This will
get the bid amount down to $95,653.40.
Chris Faulk, P.E.
Traffic Engineering Division
Public Works Department
City of Omaha, NE
1819 Farnam Street, Suite 603
Omaha, NE 68183
402-444-5255
cfaulk@ci.omaha.ne.us
----- Forwarded message --------
From: B/C John F. Stolinski (OmaF) <john.stolinski@ci.omaha.ne.us>
Date: Mon, Feb 3, 2014 at 8:02 AM
Subject: Re: 2013 OFD Opticom Intersection Requests
To: "Christopher Faulk (PWks)" <christopher.faulk@ci.omaha.ne.us>
Cc: "A/C Shane Hunter(OmaF)" <shunter@ci.omaha.ne.us>
Chris,
Remove 132nd and Augusta Ave and 132nd and Westwood Lane from the intersections listed above. This will
allow you a cushion in case of unexpected costs.
Thank you,
John F. Stolinski
Battalion Fire Chief
Technical Services Division
Omaha Fire Department
Office: 402-444-5757
Cell: 402-639-8852
Fax: 402-444-4014
jstolinski@ci.omaha.ne.us
https://mail.g cog ie.corn/mai I/?ui=2&i k=df0283ccc9&view=pt&search=i nbox&th=143f81 bb1 ded6e03 1/10
2/3/2014 Enterprise Mail-Fwd:2013 OFD Opticom Intersection Requests
On Fri, Jan 31, 2014 at 4:26 PM, Christopher Faulk (PWks) <christopher.faulk@ci.omaha.ne.us> wrote:
John,
Here are the bid prices for the intersections from the next highest bidder. We will have to take out 2
intersections to get under 100K.
Let me know which two you would like to take out.
INTERSECTION
INTERSECTION BID
MILLARD AVE & Q $8,379.00
16TH & COMMERCIAL AVE $5,321.80
16TH & LOCUST $6,567.98
20TH & LAKE $7,174.00
27TH & CUMING $7,174.00
78TH & CASS $7,174.00
84TH & CASS $7,174.00
96TH & L $7,174.00
96TH & Q $7,174.00
108TH & L $7,174.00
114TH & PACIFIC $7,174.00
129TH & WEST CENTER $9,937.62
132ND & AUGUSTA AVE $8,055.00
132ND & WESTWOOD LN $8,055.00
140T1-1 & WEST CENTER $8,055.00
PROJECT BID TOTAL $111,763.40
Chris Faulk, P.E.
Traffic Engineering Division
Public Works Department
City of Omaha, NE
1819 Farnam Street, Suite 603
Omaha, NE 68183
402-444-5255
cfaulk@ci.omaha.ne.us
On Fri, Jan 31, 2014 at 4:19 PM, Christopher Faulk (PWks) <christopher.faulk@ci.omaha.ne.us> wrote:
John,
I just got some bad news. The low bidder, Commonwealth Electric, will be rejected because there was one
form (RC-1) in their bid book that they didn't fill out. We talked to our contract's expert and she said there is
no way that the City can still accept their bid because it is written in the City charter that this form has to be
filled out.
So we will have to accept the next highest bid from Vieregger Electric, which was for$111,763.40.
I will resend you the prices of the intersections Monday so you can decide which ones to leave out.
hops://mail.goog ie.cornimai I/?ui=2&i k=df0283ccc9&view=pt&search=inbox&th=143f81 bb1ded6e03 2/10
Bid Tabulation
Public Works Department
Omaha, Nebraska
Wednesday, January 29, 2014
Project Summary
OPW 52557 English Yes
Metric: No
Description: Emergency Vehicle Pre-Emption Systems at Various Locations
Start Date: Completion Date:
Labor Release Date:
Field Book Number: Test Core Lengths:
Council Resolution: Adoption Date:
Percent Reserve Due: 10.0%
Percent Complete: 0.0% Percent Time Used: 0.0%
Engineer's Total: $106,928.00
Contract Total $0.00
Total Penalties: $0.00
Total Payments: $0.00
Contractor:
Phone#:
Fax#:
Email address:
Page 1 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557
Account/Funding Summary
Fund Org. Description Engineer Contract Penalties Payments
13298 114512 Fire Capital $106,928.00 $0.00 $0.00 $0.00
$106,928.00 $0.00 $0.00 $0.00
Page 2 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557
Bid Summary (low to high bidder)
Contractor
Engineer's Estimate: $106,928.00
Diff From Low: $1,950.00
Commonwealth Electric Company Bid: $104,978.00
4225 South 89th Street Diff From Low: $0.00
Omaha NE 68127-
Vierregger Electric Co.,Inc. Bid: $111,763.40
4349 South 139th Street Diff From Low: $6,785.40
Omaha NE 68137-
OK Electric Co.,Inc. Bid: $121,158.00
3112 South 67th Street,PO Box 6066 Diff From Low: $16,180.00
Omaha NE 68106-
Sadler Electric,Inc. Bid: $124,820.00
5855 So. 77th St. Diff From Low: $19,842.00
Omaha, NE NE 68127-
Number of Bids: 4
Low Bid: $104,978.00
High Bid: $124,820.00
Average Bid:: $115,679.85
Page 3 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557
Type Line # Item # Description Quantity Price Total
1 829.060 PULL BOX-TYPE PB-6
Engineeer's Estimate 5 @ $650.00 EACH $3,250.00
Commonwealth Electric Company $650.00 EACH $3,250.00
Vierregger Electric Co., Inc. $524.00 EACH $2,620.00
OK Electric Co., Inc. $950.00 EACH $4,750.00
Sadler Electric, Inc. $695.00 EACH $3,475.00
2 900.002 REMOVE PULL BOX
Engineeer's Estimate 5 @ $150.00 EACH $750.00
Commonwealth Electric Company $140.00 EACH $700.00
Vierregger Electric Co., Inc. $122.00 EACH $610.00
OK Electric Co., Inc. $300.00 EACH $1,500.00
Sadler Electric, Inc. $245.00 EACH $1,225.00
3 900.003 2"CONDUIT, BORED(HDPE)
Engineeer's Estimate 88 @ $15.00 per LF $1,320.00
Commonwealth Electric Company $22.00 per LF $1,936.00
Vierregger Electric Co., Inc. $14.29 per LF $1,257.52
OK Electric Co., Inc. $40.00 per LF $3,520.00
Sadler Electric, Inc. $26.00 per LF $2,288.00
4 900.004 3"CONDUIT, BORED(HDPE)
Engineeer's Estimate 6 @ $18.00 per LF $108.00
Commonwealth Electric Company $28.00 per LF $168.00
Vierregger Electric Co., Inc. $27.98 per LF $167.88
OK Electric Co., Inc. $60.00 per LF $360.00
Sadler Electric, Inc. $67.00 per LF $402.00
5 900.005 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM (OPTICOM)-MILLARD AVENUE&Q
Engineeer's Estimate 1 @ $8,000.00 per LS $8,000.00
Commonwealth Electric Company $7,506.00 per LS $7,506.00
Vierregger Electric Co., Inc. $8,379.00 per LS $8,379.00
OK Electric Co., Inc. $8,642.00 per LS $8,642.00
Sadler Electric, Inc. $9,160.00 per LS $9,160.00
6 900.006 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)- 16TH&COMMERCIAL
AVENUE
Engineeer's Estimate 1 @ $4,000.00 per LS $4,000.00
Commonwealth Electric Company $4,200.00 per LS $4,200.00
Vierregger Electric Co., Inc. $4,390.00 per LS $4,390.00
OK Electric Co., Inc. $4,300.00 per LS $4,300.00
Sadler Electric, Inc. $4,545.00 per LS $4,545.00
7 900.007 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)- 16TH& LOCUST
Engineeer's Estimate 1 @ $4,500.00 per LS $4,500.00
Commonwealth Electric Company $4,619.00 per LS $4,619.00
Vierregger Electric Co., Inc. $4,390.00 per LS $4,390.00
OK Electric Co., Inc. $4,300.00 per LS $4,300.00
Sadler Electric, Inc. $4,135.00 per LS $4,135.00
8 900.008 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-20TH&LAKE
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co., Inc. $7,884.00 per LS $7,884.00
Sadler Electric, Inc. $8,015.00 per LS $8,015.00
Page 4 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557
Type Line # Item # Description Quantity Price Total
9 900.009 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-27TH&CUMING
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co., Inc. $7,729.00 per LS $7,729.00
Sadler Electric, Inc. $8,400.00 per LS $8,400.00
10 900.010 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-78TH&CASS
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co.,Inc. $7,760.00 per LS $7,760.00
Sadler Electric, Inc. $8,070.00 per LS $8,070.00
11 900.011 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-84TH&CASS
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co.,Inc. $7,754.00 per LS $7,754.00
Sadler Electric, Inc. $8,055.00 per LS $8,055.00
12 900.012 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-96TH&L
Engineeer's Estimate ' 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co., Inc. $7,807.00 per LS $7,807.00
Sadler Electric, Inc. $7,845.00 per LS $7,845.00
13 900.013 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-96TH&Q
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co., Inc. $7,807.00 per LS $7,807.00
Sadler Electric, Inc. $8,210.00 per LS $8,210.00
14 900.014 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-108TH&L
Engineeer's Estimate 1 @ $7,500.00 per LS $7,500.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co., Inc. $8,044.00 per LS $8,044.00
Sadler Electric, Inc. $8,805.00 per LS $8,805.00
15 900.015 PROVIDE& INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-114TH&PACIFIC
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $7,174.00 per LS $7,174.00
OK Electric Co., Inc. $7,736.00 per LS $7,736.00
Sadler Electric, Inc. $8,290.00 per LS $8,290.00
16 900.016 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-129TH&WEST CENTER
Engineeer's Estimate 1 @ $7,500.00 per LS $7,500.00
Commonwealth Electric Company $7,447.00 per LS $7,447.00
Vierregger Electric Co., Inc. $8,392.00 per LS $8,392.00
OK Electric Co., Inc. $7,926.00 per LS $7,926.00
Sadler Electric, Inc. $8,760.00 per LS $8,760.00
Page 5 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557
Type Line# Item # Description Quantity Price Total
17 900.017 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-132ND&AUGUSTA AVENUE
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $8,055.00 per LS $8,055.00
OK Electric Co., Inc. $7,766.00 per LS $7,766.00
Sadler Electric, Inc. $8,340.00 per LS $8,340.00
18 900.018 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-132ND&WESTWOOD LANE
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $8,055.00 per LS $8,055.00
OK Electric Co., Inc. $7,748.00 per LS $7,748.00
Sadler Electric, Inc. $8,300.00 per LS $8,300.00
19 900.019 PROVIDE&INSTALL VEHICLE PRIORITY CONTROL SYSTEM(OPTICOM)-140TH&WEST CENTER
Engineeer's Estimate 1 @ $7,000.00 per LS $7,000.00
Commonwealth Electric Company $6,832.00 per LS $6,832.00
Vierregger Electric Co., Inc. $8,055.00 per LS $8,055.00
OK Electric Co., Inc. $7,825.00 per LS $7,825.00
Sadler Electric, Inc. $8,500.00 per LS $8,500.00
(LINES 1 Through 19 INCLUSIVE)
Bid Tabulation, generated y guyger r on 1/29/20 4 11:35:47 AM for project OPW 52557
CERTIFIED BY: . � DATE: //,? 9 //rF
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Page 6 of 6, 1/29/2014 11:35:47 AM, Bid Tabulation, Generated by:guygerhard for project OPW 52557
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
so
WHEREAS, bids were submitted on January 29, 2014 for OPW 52557, being emergency
vehicle pre-emption systems at various locations; and, , ,
WHEREAS, Vierregger Electric Co., Inc. submitted a bid of $111,76 .40, being the
lowest and best bid received for OPW 52557; and,
WHEREAS, after review by the Traffic Engineering Division and the Omaha Fire
Department two intersections were removed from the specifications reducing the bid price to
$95,653.40.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the contract with Vierregger Electric Co., Inc. for
OPW 52557, being emergency vehicle pre-emption systems at various locations, in the amount
of$95,653.40 is hereby approved; and, that the Finance Department is authorized to pay this cost
from the 2010 Public Safety Fund 13298, Fire Capital Organization 114512, year 2014
expenditures.
238614scp APPROVED AS TO FORM:
'G�
ceCITY ATTORNEY DATE
By AAK.
Councilmember
Adopted 4 2Q14 �-
.
i:e>
ity Clerk j/djfl'
Approv ... .. . . .
Mayor
NO. = ,
Resolution by
Res. that, as recommended by the Mayor, the
contract with Vierregger Electric Co., Inc. for
OPW 52557, being emergency vehicle pre-
emption systems at various locations, in the
amount of $95,653.40 is hereby approved;
and, that the Finance Department is
authorized to pay this cost from the 2010
Public Safety Fund 13298, Fire Capital
Organization 114512, year 2014 expenditures.
238614Ascp
Presented to City Council
MAR 4 2014
Adopted i =
ettoter grocun
City Clerk