The URL can be used to link to this page

RES 2014-0412 - GIS software maintenance services from ESRI ow.Ht,N.66 'sf. , , ` - , Public Works Department g4�'� 14. Omaha/Douglas Civic Center p 11 0 Z^�f At +9'.1 h April 1, 2014 _ - 1819 Farnam Street,Suite 601 o"= ;y" aL" < Omaha,Nebraska 68183-0601 o� ¢�ti (402)444-5220 grED FESR`P Fax(402)444-5248 City of Omaha Robert G. Stubbe,P.E. Jean Stothert,Mayor Public Works Director Honorable President and Members of the City Council, Transmitted herewith is a Resolution authorizing the Purchasing Agent to issue a purchase order in the amount of $49,602.47 to ESRI for Geographic Information System (GIS) software maintenance for the time period from May 4, 2014 to May 3, 2015. ESRI will provide GIS software maintenance services as outlined in the attached Quotation Number 25617793. The cost of the services will be paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2014 expenditure with reimbursements to this organization from !the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule. ESRI has filed the required Contract Compliance Report, Form CC-1 in the Human Rights and Relations Department. The Public Works Department requests your consideration and approval of the attached Resolution. Respectfully submitted, Referred to City Council for Consideration: (72,-,e_c.,,r/ ' ''`,4(... ,''.,/ 9 _ /ci _110,tA___ 3 (-1_,t 7 (7 Robert G. Stubbe, P.E. Date Mayor's Office Date Public Works Director Approved as to Funding: Approved: it...._,LAg. . FAi n WU/ ` Al 1 Lt p Stephe B. Curtiss y ate Human Rights and Relations Date Finance Director Department 1822htp • te ® Esri Inc 380 New York Street _ Redlands CA 92373 SUBJECT: MAINTENANCE QUOTE DATE: 03/17/2014 TO: Mike Schonlau ORGANIZATION: City of Omaha Public Works FAX#: 402-444-5248 PHONE#: 402-444-3982 FROM: Ajmal Yourish FAX#: 909-307-3083 PHONE#: 909-793-2853 Ext. 2376 EMAIL: ayourish@esri.com Number of pages transmitted QUOTATION#25617793 (including this cover sheet): 5 DOCUMENT DATE: 02/02/2014 Please find the attached quotation for your forthcoming software maintenance term. Keeping your maintenance current entitles you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. For details regarding the maintenance program benefits for your licensing, please visit http://www.esri.com/maintenancebenefits. Customers who have multiple copies of some Esri products may have the option of supporting some of their licenses with secondary maintenance. Please contact Customer Service to find out more about the availability of secondary maintenance. For information about Esri Desktop, Developer software, or Web services terms of use, as well as purchase order terms and conditions, please visit http://www.esri.corrillegal/licensing/software-license.html. Do you need training? You can get affordable Esri software training for your entire organization with a subscription to Esri Virtual Campus. To find out how, visit the campus: http://training.esri.com/gateway/index.cfm For details about ECP discounts and waivers for non-profit users please visit http://www.conservationgis.org/grant If you have any questions or need additional information, please contact Customer Service at 888-377-4575 Option 5. • esri®Re Newlands York Street Red , Quotation Phone:909-793-28532376 Fax#:909-307-3083 Date: 02/02/2014 Quotation Number: 25617793 Send Purchase Orders To: Esri, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Ajmal Yourish City of Omaha Please include the following remittance address Public Works on your Purchase Order: 6th Fl Esri, Inc. 1819 Farnam St File#54630 Omaha NE 68183 Los Angeles, CA 90074-4630 Attn: Mike Schonlau Customer Number: 110941 For questions regarding this document,please contact Customer Service at 888-377-4575. Item Qty Material# Unit Price Extended Price 10 1 52384 3,000.00 3,000.00 ArcGIS for Desktop Advanced Concurrent Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 1010 4 52385 1,200.00 4,800.00 ArcGIS for Desktop Advanced Concurrent Use Secondary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 2010 1 86497 1,500.00 1,500.00 ArcGIS for Desktop Standard Concurrent Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 3010 1 86500 302.47 302.47 ArcGIS for Desktop Standard Concurrent Use Secondary Maintenance Start Date: 02/01/2015 End Date: 05/03/2015 4010 5 86500 1,200.00 6,000.00 The items.on this quotation are subject to the terms set forth herein and the terms of your agreement with Esri,if any,or,where applicable,Esri's standard terms and conditions at www.esri.com/legal. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly,then prior to invoicing,your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a third party vendor management,procurement,or invoice program. Issued By: Ajmal Yourish Ext: 2376 [CSBATCHDOM] To expedite your order,please reference your customer number and this quotation number on your purchase order. • 380 New York Street ®Redlands,CA 92373 Quotation ��' Phone:909-793-28532376 Page 2 Fax#:909-307-3083 Date: 02/02/2014 Quotation Number: 25617793 Item Qty Material# Unit Price Extended Price ArcGIS for Desktop Standard Concurrent Use Secondary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 5010 1 87194 700.00 700.00 ArcGIS for Desktop Basic Concurrent Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 6010 5 87195 500.00 2,500.00 ArcGIS for Desktop Basic Concurrent Use Secondary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 7010 1 87232 500.00 500.00 ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 8010 1 87198 500.00 500.00 ArcGIS 3D Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 9010 1 98696 500.00 500.00 ArcGIS Publisher for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 10010 7 87192 400.00 2,800.00 ArcGIS for Desktop Basic Single Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 11010 1 93094 1,000.00 1,000.00 ArcGIS for Desktop Basic with Extensions Single Use Primary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 12010 56 87193 300.00 16,800.00 ArcGIS for Desktop Basic Single Use Secondary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 13010 6 93095 900.00 5,400.00 [CSBATCHDOM] 380 New York Street esn.Redlands,CA 92373 Quotation Phone:909-7-793-285-28532376 Page 3 Fax#:909-307-3083 Date: 02/02/2014 Quotation Number: 25617793 Item Qty Material# Unit Price Extended Price ArcGIS for Desktop Basic with Extensions Single Use Secondary Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 14010 2 97444 100.00 200.00 ArcGIS Engine without Extension Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 15010 1 97444 100.00 100.00 ArcGIS Engine without Extension Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 16010 1 109272 1,250.00 1,250.00 ArcGIS for Server Workgroup Basic Maximum Four Cores Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 17010 1 109272 1,250.00 1,250.00 ArcGIS for Server Workgroup Basic Maximum Four Cores Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 18010 1 114511 250.00 250.00 ArcPad Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 19010 1 114511 250.00 250.00 ArcPad Maintenance Start Date: 05/04/2014 End Date: 05/03/2015 Subtotal 49,602.47 Estimated Tax 0.00 Total $ 49,602.47 DUNS/CEC: 06-313-4175 CAGE: OAMS3 [CSBATCHDOM] Or • esrr 380 New York Street Redlands,CA92373 Quotation Phone:909-793-28532376 Page 4 _ Fax#:909-307-3083 Date: 02/02/2014 Quotation No: 25617793 Customer No: 110941 Item Qty Material# Unit Price Extended Price IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING: • RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE • SIGN BELOW AND FAX TO 909-307-3083 • FAX YOUR PURCHASE ORDER TO 909-307-3083 REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER. If there are any changes required to your quotation, please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. This transaction is governed exclusively by the terms of the above-referenced contract, if any, or Esri's standard terms and conditions at www.esri.com/legal. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document. By signing below, you are authorizing Esri to issue a software support invoice in the amount of S plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. Please indicate on your purchase order if this purchase is funded through the American Recovery and Reinvestment Act, and whether Esri is a Prime Recipient, Sub-recipient, or Vendor for reporting purposes. Signature of Authorized Representative Date Name (Please Print) Title [CSBATCHDOM] Z. g V 3b P a. I!� vI 1 J It ;�p ..S 7J y4'ry I I I Fyt t 4 �, (" I�'i Y' .:.5 ��x k k-� � &I R'w'».= 39I t 9 .. � h d.( Y t�, ,,{; �-+.J.e�m� I, `i Sit' il A I' �' ..k,. Iry 9Gd2it 2 t 3 q., ,� 4 „�.,-7 4 I' y t S d',.:f—,n �' �' &., e {'..i �s, 2 t T d' .. N L : % 'I t 9i6, ' .... ...... .......__ ..., e ,�....rc:. ...... Police $7,357.901 Don Truckenbrod Parks $2,494.44 Josh Frey Planning Drafting $7,338.76 Tom Aeschliman Planning ;Housing $933.33 Tom Aeschliman Planning P & I $1,250.00 Tom Aeschliman Planning ,Urban Planning $933.33 Tom Aeschliman Public Works Construction $3,116.66Tim O'Bryan Public Works Facilities $311.18 Mike Oestmann Public Works Design $5,577.76 Kirk Pfeffer Public Works 'Environmental Quality $4,988.87 Nina Cudahy Public Works Sewer Maintenance $8,093.32 Craig Christians Public Works Street Maintenance $3,343.35 Scott McIntyre Public Works Traffic $3,863.57 Mike Paukert 9, O2 7 C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the Public Works Department uses Geographic Information System (GIS) software developed by ESRI; and, WHEREAS, the Public Works Department desires to use software maintenance services provided by ESRI for the ESRI GIS software, it is therefore recommended that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items; and, WHEREAS, ESRI will provide GIS software maintenance services as detailed in the attached Quotation Number 25617793, which by this reference becomes a part hereof, for the time period from May 4, 2014 to May 3, 2015; and, WHEREAS, funds for these maintenance services in the amount of $49,602.47 will be paid from the Street and Highway Allocation Fund 12131,1, Pavement Maintenance Organization 116158, year 2014 expenditure with reimbursements to this organization from the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the Public Works Department will obtain GIS software maintenance services from ESRI per Quotation Number 25617793 and that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items. BE IT FURTHER RESOLVED: THAT, the Purchasing Agent is authorized to issue a purchase order to ESRI in the amount of$49,602.47 to be paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2014 expenditure with reimbursements to this organization from the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule. 182 lhtp APPROVED AS TO FORM: By Ape ,bv,. Councilmember CITY ATTORNEY DATE Adopted APR - 1 .2014 7-r ity Jerk Mayor NO. /� - Resolution by Res. that, as recommended by the Mayor, the Public Works Department will obtain GIS software maintenance services from ESRI per Quotation Number 25617793 and that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non- competitive items; and that the Purchasing Agent is authorized to issue a purchase order to ESRI in the amount of $49,602.47 to be paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2014 expenditure with reimbursements to this organization from the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule. 1 82 1 Ahtp Presented to City Council APR - 12014 Adopted 7_ - ettiier grown City Clerk