ORD 39985 - Bid from FBG Service Corp for janitorial services at public safety training center �M�H� NF8 w a r r A r
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o�9rED FE9R�14 �1R
City of Omaha •r
Jean Stothert,Mayor
Todd R.Schmaderer
Chief of Police
Omaha Police Department
"To Serve and Protect"
505 South 15th Street
Omaha,Nebraska 68102-2769
Honorable President (402)444-5600
fax(402)444-5898
www opd.c i.omaha ne.us
and Members of the City Council,
Transmitted herewith is an Ordinance authorizing the acceptance of the bid from FBG Service
Corporation for janitorial services at the Public Safety Training Center.
The following bids were received relative to the above mentioned services:
CONTRACTOR BID
FBG Service Corp. $ 56,337.00 (LOW BID)
Heartland Commercial Cleaning $ 63,282.00
LP Custodial Supplies $ 71,350.00
ABM Janitorial Services $ 77,020.00
Marsden Building Maintenance $ 77,850.00
Excel Cleaning Solutions $ 78,154.78
Executive Janitorial Corp. $ 86,800.00
BMI Janitorial $253,198.00
Bids were received for this service on January 8, 2014 with FBG Service Corp. submitting the
lowest and best bid received within specifications. A detailed tabulation of bids is attached and
by this reference made a part of this document.
The service period will be for three years with the option to extend on a yearly basis for two
additional years, at the sole option of the City of Omaha. FBG Service Corp. has filed the
required Annual Contract Compliance Report Form, CC-1, in the Human Rights and Relations
Department.
Fifty percent of the cost of these janitorial services, in the amount of $28,168.50, will be paid
from the Omaha Police Department, General Fund 11111, Organization 113141 Fleet &
Facilities, Account 42274 Janitorial Services; and fifty percent of the cost of these janitorial
services, in the amount of $28,168.50, will be paid from the Omaha Fire Department, General
Fund 11111, Organization 114571, Account 42252 Contract Services.
An Internationally Accredited Law Enforcement Agency
Honorable President
and Members of the City Council
Page 2
The Police Department and the Fire Department recommend accepting the bid from FBG Service
Corp. It is found to be the lowest and best bid received within bid specifications. The Police
Department and Fire Department request your consideration and approval of this Ordinance.
Respectfully submitted, Approved:
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f ,r, hht,k____47N
Todd R. Schmaderer to Human Rights & Relations Dept. Date
Chief of Police
Respectfully submitted, Referred to City Council for Consideration:
rii 'S 3- 13-4y _ t
Bernard J. Kan r, Jr. Date Mayor's Office Date
Fire Chief
Approved as to Funding:
3/2 jv
Stephen B. Curtiss Date
Finance Director
s:\OPD11334ddr
ORDINANCE NO. 9% i<
AN ORDINANCE to accept the bid of FBG Service Corp. in the annual amount of$56,337.00,
involving appropriations of more than one year as provided in 5.17 of the Home Rule
Charter, to provide janitorial services at the Public Safety Training Center for a three year
period, with two additional one year options held by the City; to authorize the Finance
Department to make payments from a specified account to FBG Service Corp. for the cost
of janitorial services in accordance with the specifications; and to provide an effective
date.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That the bid of FBG Service Corp. in the annual amount of $56,337.00 for the
furnishing of materials, labor, equipment, and all else necessary to perform satisfactory janitorial
services at the Public Safety Training Center for a three year period, with two one year options
held by the City, is hereby accepted and the same hereby approved.
Section 2. That the Finance Department is authorized to make payments to FBG Service
Corp. for the cost of such services from the Omaha Police Department, General Fund 11111,
Organization 113141 Fleet & Facilities, Account 42274 Janitorial Services; and from the Omaha
Fire Department, General Fund 11111, Organization 114571, Account 42252 Contract Services.
Section 3. That this Ordinance, not being of legislative character, shall be in force and
take effect upon its passage.
ORDINANCE NO. c 3 99Ps
Page2
INTRODUCED BY COUNCILMEMBER
AiAt‘be. APPROVED BY:
5 )7MAYOR OF THE CITY OF OMA A
PASSED APR 2 9 2014
ATTEST:
Ji /
CITY CLERK OF THE CITY OF 0 AH
APPROVED AS TO FORM:
DEPUTY CITY ATTORNEY
S:\OPD\1335ddr
BID BOND: 5%
Douglas County Purchasing
TABULATION OF BIDS ON: CITY OF OMAHA
Janitorial Services - Public Safety Training Center ABM Excel Executive Heartland
FBG Service
Janitorial BMI Janitorial Cleaning Janitorial Corp. ommerical
Date of Opening Page 1 Services Solutions Corp. Cleaning
January 8, 2014
Department As Read in Bid Committee
OPD _
UNIT UNIT UNIT UNIT UNIT UNIT
Quantity DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE
Janitorial Services - Public Safety Training
Center
Number 1 - Daily Services BID/month: $4,152.50 $6,958.00 $4,820.60 $6,150.00 Included $4,290.00
Number 2 -Weekly Services BID/month: $1,195.00 $6,958.00 $1,065.00 $450.00 Included $287.00
Number 3 - Monthly Services BID/month: $599.00 $6,958.00 $266.00 $450.00 Included $309.00
Number 4 - Semi-Annual BID/Semi-
Services Annual: $2,822.00 $1,299.00 $1,154.04 $1,100.00 Included $1,650.00
Number 5 - Special Services Bid/annual: $18.00 $100.00 $1,187.50 $18.50 Included $1,350.00
ALL OR NONE TOTAL BID: $77,020.00 $253,198.00 $78,154.78 $86,800.00 $56,337.00 $63,282.00
Estimated
38,769.95
sq. ft. Tile Floor Finishing Bid/sq. ft. $0.22 $0.03 $0.12 $0.15 $0.30 $0.0432
Estimated
100 hours Unscheduled custodial hours Bid/hour: $18.00 $15.00 $13.00 $18.50 $21.50 $14.50
Addendum #1 Acknowledged Yes — -- Yes Yes Yes
Bid Bond Received: Yes Yes Yes Yes Yes Yes
BID BOND: 5%
Douglas County Purchasing
TABULATION OF BIDS ON: CITY OF OMAHA
Janitorial Services- Public Safety Training Center Marsden
LP Custodial Building
Date of Opening Page 1 Supplies Maintenance
January 8, 2014
Department As Read in Bid Committee
OPD
UNIT UNIT UNIT UNIT UNIT UNIT
Quantity DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE
Janitorial Services- Public Safety Training
Center
Number 1 - Daily Services BID/month: $4,137.00 $3,300.00 _
Number 2 -Weekly Services BID/month: $1,120.00 $525.00
Number 3- Monthly Services BID/month: $280.00 $1,000.00
Number 4 - Semi-Annual BID/Semi-
Services Annual: $2,400.00 $9,975.00
Number 5 - Special Services Bid/annual: $100.00 —
ALL OR NONE TOTAL BID: $71,350.00 $77,850.00
Estimated
38,769.95
sq. ft. Tile Floor Finishing Bid/sq. ft. $0.14 $0.20
Estimated
100 hours Unscheduled custodial hours Bid/hour: $13.00 $18.00
Addendum #1 Acknowledged Yes Yes
Bid Bond Received: Yes Yes
REVISED PAGE 1 - 12/31/2013 JTL
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Janitorial Services- Public Safety Training Center
RETURN BIDS TO: Published: December 18,2013 Page 1
CITY CLERK
1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 51/4
LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE.
Omaha,Nebraska 68183.0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST on Wednesday,January 08,2014
IMPORTANT
1. Bid must be in the office of the CITY CLERK,1819 Famam Street,LC.1, 4. If Federal Excise Tax applies,show amount of same and deduct.
OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid.
by the opening date and time indicated in a sealed envelope marked:
BID ON:CITY OF OMAHA Janitorial Services-Public Safety Training Center 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make
Bid bond or certified check shall be made payable to'City of Omaha' suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate
have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS
accept or reject any part of your bid unless otherwise Indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT
www.douolascounNourchasing,orq. DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(sYllstedbelow:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Furnish all necessary labor, materials(except as specified)to
perform satisfactory Janitorial Services at the City Public Safety
Training Center at 11616 Rainwood Road, Omaha, NE 68142,
as listed. All work to be done in accordance with the attached
fifteen (15)pages of specifications. It is anticipated that startup
will begin after City Council approval.
V $
Number 1 -Daily Services Bid/month: $ � 'k
x 12=
106
Number 2-Weekly Services Bid/month: $ iCW $
x 12
Number 3-Monthly Services Bid/month: $ � $
x12=
REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on
the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check,or cashier's
checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha,or lawful money of the
United States,or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements. LETTERS OF
CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR
REJECTION OF BID.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights&
Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights&
Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444-
5055.
(PLEASE PRINTT_LEGIBLY OR TYPE)
Payment Terms % Firm: F 66j SeVic>� ep_ of '4Io IIncorporat In:
Delivery(or completion) Name: l4 cr f t* 1`. {,I(AL-t 4 Signatu .
calendar days following TitieemileAi %Iva
1.144
, Phone:4Oa_51S 5037 Fax:ya).595. 50,4
award Address: 1407 S. 2,7 A J 0114%46. a e (ost5i
Street/P.O.Box City State Zip
Email Address: T)e(ttl ba S�QJ rC�S :cowl
DOUGLAS COUNTY
PURCHASING DEPARTMENT
1819 FARNAM STREET
902 CIVIC CENTER
OMAHA NEBR 68183
PHONE(402) 444-4954 FAX(402)444-4992
December 31, 2013
NOTICE TO BIDDERS:
REQUEST FOR BID ON
City of Omaha Janitorial Services— Public Safety Training Center
Bid Opening Date: Wednesday, January 8, 2014, at 11:00 a.m. CST
ADDENDUM NO. 1:
• Replace Page 1 of the original bid sheets with the attached revised Page 1.
END OF ADDENDUM
•
ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING BELOW AND
RETURNING THIS ADDENDUM COVER SHEET WITH YOUR BID.
sue.
r.-
Eric J. Carl • " , Douglas County Purchasing Agent
5 e cG eCgtogiViaEt%)
Na of Fir
DOS TRANSOM IV CM CLEW
Signed By
OPENED BY COMMITTEE
SAS 0 g 2014 � t /1� n.
Title
48POOR
Referred to Purchasing Agent
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA Janitorial Services- Public Safety Training Center
NOT AN ORDER Page 2
QUANTITY- DESCRIPTION UNIT PRICE EXTENSION
VI
Number 4-Semi-Annual Services BID/Semi-Annual: $ A0,1A'
x2-
Number 5-Special Services BID/Annual: $
Xt =
ALL OR NONE-TOTAL ANNUAL BID: $ 6(P,33
Estimated
38,769.95
sq. ft. Tile Floor Finishing $ 0.30 sq.ft.
Estimated Unscheduled custodial hours(as requested—do not include in Total
100 hours Annual Bid) $- • $
BldlHour
Questions concerning the cleaning specifications shall be directed to
Scott Alff is(402)444-4708.
All items must be bid and unit prices must be shown. Incomplete bids
will be disregarded.
Awards will be made on"All or None-Total Annual Bid"assuming all
services are requested.
A tour of the facility will be held on Friday, January 3, 2014,at
9:00 AM.
SION ALL COPIES Firm ji ir, iJ?e
By ► ►O4F
Title 14€ . sd cccty tia " i'__
CONTINUATION SHEET
JTL
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Janitorial Services-Public Safety Training Center
RETURN BIDS TO: Published: December 18.2013 Page 1
CITY CLERK
111$Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5%
LC-1 Omaha-Douglas Civic Center • IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE.
Omaha,Nebraska 61103-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
NOT AN ORDER Bld Opening Time&Date: 11:00 a.m.CST on Wednesday,January 08,2014
IMPORTANT
1. Bid must be in the office of the CITY CLERK,1819 Famam Street,LC-1, 4. If Federal Excise Tax apples,show amount of same and deduct.
OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid.
by the opening date and lime indcated in a sealed envelope marked:
BID ON:CITY OF OMAHA Janitorial Services•Public Safety Training Center 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make
Bid bond or certified check shall be made payable to"City of Omaha" suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION, redesign,change of material or utilization of standard items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate
have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS
accept or reject any pars of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT
www.dougiascountvaurdoasinp.org. DO NOT CALL FOR THIS INFORMATION.
'
Quote your lowest'
price.best delivery andlterms,F O.B.delivery point on the item(s)llsted below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Furnish all necessary labor, materials(except as specified)to
perform satisfactory Janitorial Services at the City Public Safety
Training Center at 11816 Rainwood Road, Omaha, NE 66142,
as listed. All work to be done in accordance with the attached
fifteen(15)pages of specifications, it is anticipated that startup OPENED
C'31 an'CLERK
will begin after City Council approval. BY COMMITTEtie
JAN 0 8 2014
AS PER ORD1.5445
Number 1 -Daily Services Bid/month: $ Referred to Purchyng A
x12e
Number 2-Daily Services Bid/month: $ $
x12=
Number 3- Daily Services Bid/month:$ $
x12=
REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the Slate of Nebraska and listed on
the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check,or cashiers
checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the
United States, or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements. LETTERS OF
CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR
REJECTION OF BID.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on Ala with the Human'Rights&
Relations Department the Contract Compliance Report(Form CC-1). This report shell be in effect for 24 months from the date received by the Human Rights S
Relations Department. My questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444-
5055,
. (PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms 96 Firm: Incorporated In:
Delivery(or completion) Name: [Signature:
calendar days following Tide: Phone: Fax:
sward Address:
Street/P.O.Box City State Zip
Email Address:
Responsible Contractor Compliance Form
RC-1
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1. Regulation: Pt:e*``*4
A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require:
1.That all contractors who submit a bid to City of Omaha shall designate a representative who on
behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form
(RC-1). An incomplete or unsigned RC-1 form will make your bid null and void.
2. Filing this Report(please initial in the boxes below):
Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully
I;,, authorized to perform employment in the United States and that the Contractor and all sub-
contractors shall use E-Verify to determine work eligibility.
rem Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of
Employee law(Neb.Rev.Stat. Section 48-2901 et seq.).
t£?� Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards
,I Law(Neb.Rev.Stat.Section 73-104 et seq.).
ritil Contractor has not been convicted of any tax violations(local,State and Federal)within the last
three years from the date this bid is submitted.
•
Contractor has not,upon final determination by the Occupational Safety and Health
FaAdministration,been convicted of a criminal,repeat,or willful violation of the Occupational
Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations
within the past three(3)years.
�� Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project
11.1: comply with the provisions of the Responsible Contractor Compliance Form RC-1,
\ATit—AZ 1 toll lt4
Signature Date
By signing,1 verify on behalf of the Contractor that the information above Is true and correct. Filing false
information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub-
contractors can be subject to immediate disqualification and prohibited from any future City of Omaha
contract for a period of 10 years.
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA Janitorial Services -Public Safety Training Center
NOT AN ORDER Page 3
DESCRIPTION
REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of
Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified
check, an official bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the
state,payable to the City of Omaha,or lawful money of the United States,or a United States Government Bond
(negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS
ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID.
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev.Stat.
§48-1122, the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee,
or applicant for employment to be employed in the performance of this Agreement,with respect to hire,tenure,terms,
conditions, or privileges of employment because of the race,color,religion, sex,disability, or national origin of the
employee or applicant.
New Employee Work Eligibility Status(Neb.Rev.Stat.§4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work
eligibility status of new employees physically performing services within Douglas County. A federal immigration
verification system means the electronic verification of the work authorization program authorized by the Illegal
Immigration Reform and Immigrant Responsibility Act of 1996,8 U.S.C. 1324a,known as the E-Verify Program,or an
equivalent federal program designated by the United States Department of Homeland Security or other federal
agency authorized to verify the work eligibility status of a newly hired employee.
If the Contractor is an individual or sole proprietorship,the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form,available on the
Department of Administrative Services website at www.das.state.ne.us
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor
agrees to provide the US Citizenship and immigration Services documentation required to verify the
Contractor's lawful presence in the United States using the Systematic Alien Verification for
Entitlements(SAVE)Program.
3. The Contractor understands and agrees that lawful presence In the United States is required and the
Contractor may be disqualified or the contract terminated If such lawful presence cannot be verified as
required by Neb. Rev. Stat. §4-108.
VI ctst
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OPENED BY CO
3Ag 0 g 2014
AsPERaDit25445Agent
Refes�t`�ch
SION ALL COPIES Firm t S ee iS6 ce ewe
ByQ Q_ (P24041-x-
Title (lomkindlet 'Strad t .
CONTINUATION SHEET
RESOLUTION—ORDINANCE BACKGROUND
To: Department Directors
From: Deputy Chief M. Elizabeth Davis
Police Services Bureau
Date: March 12, 2014
1. Chief Schmaderer 4. Finance Department
2. Fire Chief Kanger 5. Human Rights & Relations Rr-
3. Law Department R✓ 6. Mayor's Office
Please sign attached ordinance and forward to the next Department for signature using this check
sheet as a guide.
Please call Daneen at x6158 after signature and when forwarding. Thank you.
Subject:
Ordinance accepting the bid of FBG Service Corporation
Initiated by: Connie Percosky
Reason:
For janitorial services at the Public Safety Training Center
Contact Person: Connie Percosky, x5615, Captain Adam Kyle, x5633
Funding: OPD Operating Budget/OFD Operating Budget
Reviewed by Law: Assistant City Attorney, Michelle Peters
ORDINANCE NO. ( 3 70" -
AN ORDINANCE to accept the bid of
FBG Service Corp. in the annual amount
of $56,337.00, involving appropriations
of more than one year as provided in
5.17 of the Home Rule Charter, to
provide janitorial services at the Public
Safety Training Center for a three year
period, with two additional one year
options held by the City; to authorize
the Finance Department to make
payments from a specified account to
FBG Service Corp. for the cost of
janitorial services in accordance with the
specifications; and to provide an
effective date.
S:\OPD\1335ddr
PRESENTED TO COUNCIL
1 1st Reading APR 1 5 2014 -/)_('0 L/
PUBLICATIONS Hari R —
PUBLICATION OF HEARING
Final Reading APR 2 9 2014
Date l`f"
Pal'ssed
PUBLICATION OF ORDINANCE
Date - ) 1 BUSTER BROWN
City Clerk
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