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ORD 39985 - Bid from FBG Service Corp for janitorial services at public safety training center �M�H� NF8 w a r r A r i 1M q t , 6A.poii 1st o�9rED FE9R�14 �1R City of Omaha •r Jean Stothert,Mayor Todd R.Schmaderer Chief of Police Omaha Police Department "To Serve and Protect" 505 South 15th Street Omaha,Nebraska 68102-2769 Honorable President (402)444-5600 fax(402)444-5898 www opd.c i.omaha ne.us and Members of the City Council, Transmitted herewith is an Ordinance authorizing the acceptance of the bid from FBG Service Corporation for janitorial services at the Public Safety Training Center. The following bids were received relative to the above mentioned services: CONTRACTOR BID FBG Service Corp. $ 56,337.00 (LOW BID) Heartland Commercial Cleaning $ 63,282.00 LP Custodial Supplies $ 71,350.00 ABM Janitorial Services $ 77,020.00 Marsden Building Maintenance $ 77,850.00 Excel Cleaning Solutions $ 78,154.78 Executive Janitorial Corp. $ 86,800.00 BMI Janitorial $253,198.00 Bids were received for this service on January 8, 2014 with FBG Service Corp. submitting the lowest and best bid received within specifications. A detailed tabulation of bids is attached and by this reference made a part of this document. The service period will be for three years with the option to extend on a yearly basis for two additional years, at the sole option of the City of Omaha. FBG Service Corp. has filed the required Annual Contract Compliance Report Form, CC-1, in the Human Rights and Relations Department. Fifty percent of the cost of these janitorial services, in the amount of $28,168.50, will be paid from the Omaha Police Department, General Fund 11111, Organization 113141 Fleet & Facilities, Account 42274 Janitorial Services; and fifty percent of the cost of these janitorial services, in the amount of $28,168.50, will be paid from the Omaha Fire Department, General Fund 11111, Organization 114571, Account 42252 Contract Services. An Internationally Accredited Law Enforcement Agency Honorable President and Members of the City Council Page 2 The Police Department and the Fire Department recommend accepting the bid from FBG Service Corp. It is found to be the lowest and best bid received within bid specifications. The Police Department and Fire Department request your consideration and approval of this Ordinance. Respectfully submitted, Approved: l / f f ,r, hht,k____47N Todd R. Schmaderer to Human Rights & Relations Dept. Date Chief of Police Respectfully submitted, Referred to City Council for Consideration: rii 'S 3- 13-4y _ t Bernard J. Kan r, Jr. Date Mayor's Office Date Fire Chief Approved as to Funding: 3/2 jv Stephen B. Curtiss Date Finance Director s:\OPD11334ddr ORDINANCE NO. 9% i< AN ORDINANCE to accept the bid of FBG Service Corp. in the annual amount of$56,337.00, involving appropriations of more than one year as provided in 5.17 of the Home Rule Charter, to provide janitorial services at the Public Safety Training Center for a three year period, with two additional one year options held by the City; to authorize the Finance Department to make payments from a specified account to FBG Service Corp. for the cost of janitorial services in accordance with the specifications; and to provide an effective date. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That the bid of FBG Service Corp. in the annual amount of $56,337.00 for the furnishing of materials, labor, equipment, and all else necessary to perform satisfactory janitorial services at the Public Safety Training Center for a three year period, with two one year options held by the City, is hereby accepted and the same hereby approved. Section 2. That the Finance Department is authorized to make payments to FBG Service Corp. for the cost of such services from the Omaha Police Department, General Fund 11111, Organization 113141 Fleet & Facilities, Account 42274 Janitorial Services; and from the Omaha Fire Department, General Fund 11111, Organization 114571, Account 42252 Contract Services. Section 3. That this Ordinance, not being of legislative character, shall be in force and take effect upon its passage. ORDINANCE NO. c 3 99Ps Page2 INTRODUCED BY COUNCILMEMBER AiAt‘be. APPROVED BY: 5 )7MAYOR OF THE CITY OF OMA A PASSED APR 2 9 2014 ATTEST: Ji / CITY CLERK OF THE CITY OF 0 AH APPROVED AS TO FORM: DEPUTY CITY ATTORNEY S:\OPD\1335ddr BID BOND: 5% Douglas County Purchasing TABULATION OF BIDS ON: CITY OF OMAHA Janitorial Services - Public Safety Training Center ABM Excel Executive Heartland FBG Service Janitorial BMI Janitorial Cleaning Janitorial Corp. ommerical Date of Opening Page 1 Services Solutions Corp. Cleaning January 8, 2014 Department As Read in Bid Committee OPD _ UNIT UNIT UNIT UNIT UNIT UNIT Quantity DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE Janitorial Services - Public Safety Training Center Number 1 - Daily Services BID/month: $4,152.50 $6,958.00 $4,820.60 $6,150.00 Included $4,290.00 Number 2 -Weekly Services BID/month: $1,195.00 $6,958.00 $1,065.00 $450.00 Included $287.00 Number 3 - Monthly Services BID/month: $599.00 $6,958.00 $266.00 $450.00 Included $309.00 Number 4 - Semi-Annual BID/Semi- Services Annual: $2,822.00 $1,299.00 $1,154.04 $1,100.00 Included $1,650.00 Number 5 - Special Services Bid/annual: $18.00 $100.00 $1,187.50 $18.50 Included $1,350.00 ALL OR NONE TOTAL BID: $77,020.00 $253,198.00 $78,154.78 $86,800.00 $56,337.00 $63,282.00 Estimated 38,769.95 sq. ft. Tile Floor Finishing Bid/sq. ft. $0.22 $0.03 $0.12 $0.15 $0.30 $0.0432 Estimated 100 hours Unscheduled custodial hours Bid/hour: $18.00 $15.00 $13.00 $18.50 $21.50 $14.50 Addendum #1 Acknowledged Yes — -- Yes Yes Yes Bid Bond Received: Yes Yes Yes Yes Yes Yes BID BOND: 5% Douglas County Purchasing TABULATION OF BIDS ON: CITY OF OMAHA Janitorial Services- Public Safety Training Center Marsden LP Custodial Building Date of Opening Page 1 Supplies Maintenance January 8, 2014 Department As Read in Bid Committee OPD UNIT UNIT UNIT UNIT UNIT UNIT Quantity DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE Janitorial Services- Public Safety Training Center Number 1 - Daily Services BID/month: $4,137.00 $3,300.00 _ Number 2 -Weekly Services BID/month: $1,120.00 $525.00 Number 3- Monthly Services BID/month: $280.00 $1,000.00 Number 4 - Semi-Annual BID/Semi- Services Annual: $2,400.00 $9,975.00 Number 5 - Special Services Bid/annual: $100.00 — ALL OR NONE TOTAL BID: $71,350.00 $77,850.00 Estimated 38,769.95 sq. ft. Tile Floor Finishing Bid/sq. ft. $0.14 $0.20 Estimated 100 hours Unscheduled custodial hours Bid/hour: $13.00 $18.00 Addendum #1 Acknowledged Yes Yes Bid Bond Received: Yes Yes REVISED PAGE 1 - 12/31/2013 JTL DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA Janitorial Services- Public Safety Training Center RETURN BIDS TO: Published: December 18,2013 Page 1 CITY CLERK 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 51/4 LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE. Omaha,Nebraska 68183.0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST on Wednesday,January 08,2014 IMPORTANT 1. Bid must be in the office of the CITY CLERK,1819 Famam Street,LC.1, 4. If Federal Excise Tax applies,show amount of same and deduct. OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid. by the opening date and time indicated in a sealed envelope marked: BID ON:CITY OF OMAHA Janitorial Services-Public Safety Training Center 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make Bid bond or certified check shall be made payable to'City of Omaha' suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS accept or reject any part of your bid unless otherwise Indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT www.douolascounNourchasing,orq. DO NOT CALL FOR THIS INFORMATION. Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(sYllstedbelow: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Furnish all necessary labor, materials(except as specified)to perform satisfactory Janitorial Services at the City Public Safety Training Center at 11616 Rainwood Road, Omaha, NE 68142, as listed. All work to be done in accordance with the attached fifteen (15)pages of specifications. It is anticipated that startup will begin after City Council approval. V $ Number 1 -Daily Services Bid/month: $ � 'k x 12= 106 Number 2-Weekly Services Bid/month: $ iCW $ x 12 Number 3-Monthly Services Bid/month: $ � $ x12= REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha,or lawful money of the United States,or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights& Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights& Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444- 5055. (PLEASE PRINTT_LEGIBLY OR TYPE) Payment Terms % Firm: F 66j SeVic>� ep_ of '4Io IIncorporat In: Delivery(or completion) Name: l4 cr f t* 1`. {,I(AL-t 4 Signatu . calendar days following TitieemileAi %Iva 1.144 , Phone:4Oa_51S 5037 Fax:ya).595. 50,4 award Address: 1407 S. 2,7 A J 0114%46. a e (ost5i Street/P.O.Box City State Zip Email Address: T)e(ttl ba S�QJ rC�S :cowl DOUGLAS COUNTY PURCHASING DEPARTMENT 1819 FARNAM STREET 902 CIVIC CENTER OMAHA NEBR 68183 PHONE(402) 444-4954 FAX(402)444-4992 December 31, 2013 NOTICE TO BIDDERS: REQUEST FOR BID ON City of Omaha Janitorial Services— Public Safety Training Center Bid Opening Date: Wednesday, January 8, 2014, at 11:00 a.m. CST ADDENDUM NO. 1: • Replace Page 1 of the original bid sheets with the attached revised Page 1. END OF ADDENDUM • ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING BELOW AND RETURNING THIS ADDENDUM COVER SHEET WITH YOUR BID. sue. r.- Eric J. Carl • " , Douglas County Purchasing Agent 5 e cG eCgtogiViaEt%) Na of Fir DOS TRANSOM IV CM CLEW Signed By OPENED BY COMMITTEE SAS 0 g 2014 � t /1� n. Title 48POOR Referred to Purchasing Agent DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Janitorial Services- Public Safety Training Center NOT AN ORDER Page 2 QUANTITY- DESCRIPTION UNIT PRICE EXTENSION VI Number 4-Semi-Annual Services BID/Semi-Annual: $ A0,1A' x2- Number 5-Special Services BID/Annual: $ Xt = ALL OR NONE-TOTAL ANNUAL BID: $ 6(P,33 Estimated 38,769.95 sq. ft. Tile Floor Finishing $ 0.30 sq.ft. Estimated Unscheduled custodial hours(as requested—do not include in Total 100 hours Annual Bid) $- • $ BldlHour Questions concerning the cleaning specifications shall be directed to Scott Alff is(402)444-4708. All items must be bid and unit prices must be shown. Incomplete bids will be disregarded. Awards will be made on"All or None-Total Annual Bid"assuming all services are requested. A tour of the facility will be held on Friday, January 3, 2014,at 9:00 AM. SION ALL COPIES Firm ji ir, iJ?e By ► ►O4F Title 14€ . sd cccty tia " i'__ CONTINUATION SHEET JTL DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA Janitorial Services-Public Safety Training Center RETURN BIDS TO: Published: December 18.2013 Page 1 CITY CLERK 111$Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas Civic Center • IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE. Omaha,Nebraska 61103-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bld Opening Time&Date: 11:00 a.m.CST on Wednesday,January 08,2014 IMPORTANT 1. Bid must be in the office of the CITY CLERK,1819 Famam Street,LC-1, 4. If Federal Excise Tax apples,show amount of same and deduct. OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid. by the opening date and lime indcated in a sealed envelope marked: BID ON:CITY OF OMAHA Janitorial Services•Public Safety Training Center 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make Bid bond or certified check shall be made payable to"City of Omaha" suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION, redesign,change of material or utilization of standard items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS accept or reject any pars of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT www.dougiascountvaurdoasinp.org. DO NOT CALL FOR THIS INFORMATION. ' Quote your lowest' price.best delivery andlterms,F O.B.delivery point on the item(s)llsted below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Furnish all necessary labor, materials(except as specified)to perform satisfactory Janitorial Services at the City Public Safety Training Center at 11816 Rainwood Road, Omaha, NE 66142, as listed. All work to be done in accordance with the attached fifteen(15)pages of specifications, it is anticipated that startup OPENED C'31 an'CLERK will begin after City Council approval. BY COMMITTEtie JAN 0 8 2014 AS PER ORD1.5445 Number 1 -Daily Services Bid/month: $ Referred to Purchyng A x12e Number 2-Daily Services Bid/month: $ $ x12= Number 3- Daily Services Bid/month:$ $ x12= REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the Slate of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check,or cashiers checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the United States, or a United States Government Bond(negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on Ala with the Human'Rights& Relations Department the Contract Compliance Report(Form CC-1). This report shell be in effect for 24 months from the date received by the Human Rights S Relations Department. My questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444- 5055, . (PLEASE PRINT LEGIBLY OR TYPE) Payment Terms 96 Firm: Incorporated In: Delivery(or completion) Name: [Signature: calendar days following Tide: Phone: Fax: sward Address: Street/P.O.Box City State Zip Email Address: Responsible Contractor Compliance Form RC-1 O�AHA,t 'F A. ram'`'°�►',.`r,��f i�:'��a r .610 N 1. Regulation: Pt:e*``*4 A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require: 1.That all contractors who submit a bid to City of Omaha shall designate a representative who on behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form (RC-1). An incomplete or unsigned RC-1 form will make your bid null and void. 2. Filing this Report(please initial in the boxes below): Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully I;,, authorized to perform employment in the United States and that the Contractor and all sub- contractors shall use E-Verify to determine work eligibility. rem Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of Employee law(Neb.Rev.Stat. Section 48-2901 et seq.). t£?� Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards ,I Law(Neb.Rev.Stat.Section 73-104 et seq.). ritil Contractor has not been convicted of any tax violations(local,State and Federal)within the last three years from the date this bid is submitted. • Contractor has not,upon final determination by the Occupational Safety and Health FaAdministration,been convicted of a criminal,repeat,or willful violation of the Occupational Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations within the past three(3)years. �� Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project 11.1: comply with the provisions of the Responsible Contractor Compliance Form RC-1, \ATit—AZ 1 toll lt4 Signature Date By signing,1 verify on behalf of the Contractor that the information above Is true and correct. Filing false information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub- contractors can be subject to immediate disqualification and prohibited from any future City of Omaha contract for a period of 10 years. DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Janitorial Services -Public Safety Training Center NOT AN ORDER Page 3 DESCRIPTION REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the state,payable to the City of Omaha,or lawful money of the United States,or a United States Government Bond (negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev.Stat. §48-1122, the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of this Agreement,with respect to hire,tenure,terms, conditions, or privileges of employment because of the race,color,religion, sex,disability, or national origin of the employee or applicant. New Employee Work Eligibility Status(Neb.Rev.Stat.§4-108-114) The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within Douglas County. A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996,8 U.S.C. 1324a,known as the E-Verify Program,or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor is an individual or sole proprietorship,the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form,available on the Department of Administrative Services website at www.das.state.ne.us 2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US Citizenship and immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE)Program. 3. The Contractor understands and agrees that lawful presence In the United States is required and the Contractor may be disqualified or the contract terminated If such lawful presence cannot be verified as required by Neb. Rev. Stat. §4-108. VI ctst oslikosol Norma OPENED BY CO 3Ag 0 g 2014 AsPERaDit25445Agent Refes�t`�ch SION ALL COPIES Firm t S ee iS6 ce ewe ByQ Q_ (P24041-x- Title (lomkindlet 'Strad t . CONTINUATION SHEET RESOLUTION—ORDINANCE BACKGROUND To: Department Directors From: Deputy Chief M. Elizabeth Davis Police Services Bureau Date: March 12, 2014 1. Chief Schmaderer 4. Finance Department 2. Fire Chief Kanger 5. Human Rights & Relations Rr- 3. Law Department R✓ 6. Mayor's Office Please sign attached ordinance and forward to the next Department for signature using this check sheet as a guide. Please call Daneen at x6158 after signature and when forwarding. Thank you. Subject: Ordinance accepting the bid of FBG Service Corporation Initiated by: Connie Percosky Reason: For janitorial services at the Public Safety Training Center Contact Person: Connie Percosky, x5615, Captain Adam Kyle, x5633 Funding: OPD Operating Budget/OFD Operating Budget Reviewed by Law: Assistant City Attorney, Michelle Peters ORDINANCE NO. ( 3 70" - AN ORDINANCE to accept the bid of FBG Service Corp. in the annual amount of $56,337.00, involving appropriations of more than one year as provided in 5.17 of the Home Rule Charter, to provide janitorial services at the Public Safety Training Center for a three year period, with two additional one year options held by the City; to authorize the Finance Department to make payments from a specified account to FBG Service Corp. for the cost of janitorial services in accordance with the specifications; and to provide an effective date. S:\OPD\1335ddr PRESENTED TO COUNCIL 1 1st Reading APR 1 5 2014 -/)_('0 L/ PUBLICATIONS Hari R — PUBLICATION OF HEARING Final Reading APR 2 9 2014 Date l`f" Pal'ssed PUBLICATION OF ORDINANCE Date - ) 1 BUSTER BROWN City Clerk }px