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ORD 40103 - Agmt with Domestic Violence Council for investigation squad
1 OMAHA,NEb RECEIVED Office of the Mayor x T 1819 Farnam Street,Suite 300 o�A?;�y ' "': Zt1 AUG-9 PM 3• V 1 Omaha,Nebraska 68183-0300 9 'TED FEBR- FAX:(402)444-6059 CIT City of Omaha Y CLERK Jean Stothert,Mayor OMAHA, NEBRASKA Honorable President and Members of the City Council, Transmitted herewith is an ordinance authorizing the acceptance of an agreement over more than one fiscal year between the Domestic Violence Council (DVC) and the City of Omaha in the amount of$81,432. The agreement will provide funding for the position of Domestic Violence Investigation Squad (DVIS) Sergeant at the Omaha Police Department. The agreement extends over a period of July 1, 2014 to June 30, 2015 with funding of$81,432 provided by sub-grantee funds from the Domestic Violence Council's award of the Nebraska Crime Commission Violence Against Women Act (VAWA) FY2013 Nebraska STOP Violence Against Women grant, award #13-VW-706, and a local match by the Omaha Police Department • of$27,894. Your favorable consideration is respectfully requested. Sincerely. Approved as to Funding: / e 4 ek., Jean Stothert, Mayor Da e �`teph urtiss ate City of Omaha Finance Director Approved. LYo ,sI 13 crh Human Rights and Relations Date P:\MYR\0084PR ORDINANCE NO. 5/O/G:3 AN ORDINANCE (1) to approve an agreement between the Domestic Violence Council (DVC) and the City of Omaha in the amount of eighty one thousand four hundred thirty two dollars ($81,432) with a match of twenty seven thousand eight hundred ninety four dollars ($27,894) provided by the Omaha Police Department; to provide funding for a Domestic Violence Investigation Squad (DVIS) Sergeant position at the Omaha Police Department during the period of July 1, 2014 to June 30, 2015; involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; providing for payment from a specific account; and, providing for the effective date hereof BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That, the Domestic Violence Council (DVC) has been awarded the FY2013 Nebraska STOP Violence Against Women grant, award #13-VW-706, from the Nebraska Crime Commission, for the implementation of the Douglas County Community Response Team in the amount of two hundred eight thousand one hundred twenty two dollars ($208,122). Section 2. That, as recommended by the Mayor, the agreement between the Domestic Violence Council (DVC) and the City of Omaha in the amount of eighty one thousand four hundred thirty two dollars ($81,432) with a match of twenty seven thousand eight hundred ninety four dollars ($27,894) provided by the Omaha Police Department, budgeted from the Nebraska Crime Commission FY2013 Nebraska STOP Violence Against Women grant, award #13-VW- 706, for the implementation of the Douglas County Community Response Team, is hereby approved. A copy of such agreement, grant award, and budget are attached and by this reference made a part hereof ORDINANCE No. lL'/Q3 Page 2 Section 3. That, the agreement extends from July 1, 2014 to June 30, 2015, commencing upon approval of this ordinance. In conformity with Section 5.17 of the Home Rule Charter, expenditures as outlined in the attached budget, from such grant funds and involving appropriations of more than one year, are hereby authorized and the Finance Director is authorized to make payment in accordance therewith. Section 4. That, this agreement contains a match of twenty seven thousand eight hundred ninety four dollars ($27,894), provided by the Omaha Police Department(OPD). Section 5. That, this Ordinance, being administrative and not legislative in character, shall be in full force and take effect immediately upon passage. INTRODUCED BY COUNCILMEMBER APPROVED BY: Irtak_ Frt.a1/4,t * MAYOR OF THE CITY OF OMAHA it PASSED srip - 920t4, 6 ATTEST: CI 'ERHE HE CITY O OM �g�/ /TE A,�1 APPROVED AS TO FORM: /Y � ASSI ANT CITY ATTORNEY DATE P:\MYR\0084PR Violence Against Women Act Grant (#13-VW-0706) Domestic Violence Council/Douglas County Coordinated Response Contract for Grant Award CONTRACT Between DVC and Omaha Police Department-DVIS The Domestic Violence Council (hereinafter DVC) hereby contracts with the Omaha Police Department—Domestic Violence Investigation Squad (hereinafter DVIS) for services rendered under the Violence Against Women Act — STOP Grant. The grant period commences July 1, 2014 and runs through June 30, 2015. The DVC agrees to pay the City of Omaha for the benefit of the DVIS in the amount of $81,432 for the position (no benefits) of DVIS Sergeant over a 12-month period starting July 1, 2014. The City of Omaha agrees to match the awarded grant funds in the form of benefits totaling$27,894. The DVIS Sergeant position duties and responsibilities shall include, but not be limited to the following: supervise DVIS Investigators which will include intensive follow up investigations, applying for warrants, conducting searches, gathering evidence sufficient to support the prosecution of offenders, and interface with the court system. The Sergeant will oversee DVIS officers' duties and assignments, and ensure training of all Omaha Police Department new recruits. The Sergeant and DVIS Investigators will provide public awareness and community education on domestic violence. The DVC duties and responsibilities shall include, but not be limited to the following: administration of grant funds, submission of timely reports to Nebraska Crime Commission, collecting statistics and data, producing year end review of domestic violence 'statistics, coordinating resources, and coordinating completion of objectives and timelines. This Contract is valid for the period of time that DVC and the City of Omaha Police Depaitiiient operate under Grant No. 13-VW-0706. Said Contract may be terminated, altered, modified or supplemented by written mutual consent of both parties hereto. The grant application with budget and special conditions were additionally received by the City of f Omaha Police Department. Dated this a day of June 2014. ` Tara L. Muir, DVC Executive Director Dated this ot9' day of June 2014. /+' Chief Todd Schmaderer, Omaha Police Department APPROVED AS TO RMa 7 r/ Contract safety plans Objective#2 To provide immigrant legal services to victims/survivors of domestic violence, sexual assault and stalking. Performance Indicators: Baseline Projected Statistics Results (Outcomes) Number of referrals of immigrant victims received from 27 30 service providers Number of U Visas and Self-Petitions filed for immigrant 38 42 victims Number of U Visa certifications obtained for immigrant 17 19 victims Number of new U Visa and Self-Petition cases opened for 56 62 Immigrant victims Goal: #3: The Coordinated Response Team(CRT)will improve community response to domestic violence, sexual assault and stalking through Assessment and Outcome Performance Measures. Objective#1: Increase the number of policy review/development of the CRT partners. Performance Indicators: Baseline Projected Statistics Results (Outcomes) Number of Community Safety Assessment team meetings 8 6 Community Safety Assessment Report completed 0 1 Number of Community Safety Assessment Recommendations 0 5 implemented Objective#2:: Increase the number of educational opportunities and development of performance measures for the CRT partners. Number of agreed-upon outcome measures created that 0 14 demonstrate not the volume of work produced but the effectiveness by all seven grant partner agencies. Number of trainings and educational presentations provided by 40 80 WCA to CRT partners to enhance understanding of victim safety in domestic violence, sexual assault, and stalking. Goals, Objectives& Performance Indicators (Pages as Needed): a ' x w . 0.4al Ohfeciwes&Performance IudteatorsM 7, ' ; Goal: #I: The Coordinated Response Team(CRT) will hold offenders of domestic violence accountable for their crimes. Objective# 1 Maintain use of the criminal justice system to hold offenders accountable for their use of violence. Performance Indicators: projected results were obtained by Baseline Projected using an average of the last 3 years of data. Baseline statistics Statistics Results are 2013 actual numbers. (Outcomes) Number of domestic violence(DV) 911 center calls 14.299 14,056 Number of cases assigned to Domestic Violence Investigation 4,495 4,465 Squad(OPD-DVIS) Number of misdemeanor DV cases reviewed by Douglas 1,659 1,662 County Domestic Violence Prosecution Unit (DVPU) Number of felony cases reviewed(DVPU) 361 334 Number of misdemeanor DV convictions 740 856 Number of pre-sentence investigations 60 63 Number of protection orders served 3,448 3,620 Number of victims served by Probation Victim Specialist 1,135 1,192 Goal: #2: The Coordinated Response Team(CRT)will increase victim safety by providing seamless services of victims of domestic violence including underserved and unserved populations Objective#1 To provide supportive services to victims/survivors of domestic violence, sexual assault and stalking and his/her family members that assists with increasing safety and security. Performance Indicators: Baseline Projected Statistics Results (Outcomes) As a result of working with the WCA, at least 75 percent of victims of domestic violence, sexual assault and stalking will 79 75 report that they know more ways to plan for his/her safety. As a result of working with the WCA, at least 75 percent of victims of domestic violence, sexual assault and stalking will 71 75 increase their knowledge about community resources available to them. Number of Native Americans referred by law enforcement to 9 10 Ponca Tribe Number of underserved victims served by Ponca Tribe 9 10 Number of protection orders filed by Native Americans Number of referrals of immigrant victims to other services 41 45 providers by JFON-NE Number of referrals of immigrant victims JFON-NE received 27 30 from service providers Number of immigrant clients of JFON-NE educated about 31 34 , Douglas County, NE Criminal Justice „\ Community Coordination Process Flow Chart ie Call made to Douglas County 911 Communication Center Victim arrives at hospital for All DV&SA codes Two uniformed SANE(Sexual Assault Nurse Priority 2.Officers must Examiner). SANE calls WCA officers respond respond,unless Assault for on-site Advocacy(to arrive in Progress,then to incident in%z hour). SANE calls officers Priority 1. to make report. 4 . • Separate and r r Interview interview victim and • victim, witnesses if 1 0. IIf probable offender and offender not cause exists , 1 If probable 1 witnesses at the scene 11, t cause exists , No. l 2 'di L liv \ Officer refers victim to If no i WCA&JFON 1 WCA and VAU,and probable assist with files DV Supplemental cause exists immigration report with DVIS Officer arrests offender,refers � ' assistance as �+ qs victim to WCA and VAU,and needed J� l completes DV Supplemental report for DVIS J I DVIS 1 Refers victim to WCA,complete sends DV Supplemental report for DVIS report to • to further investigate t DVPU DVIS ea sendsi , IN" , report to P DVPU E No immediate : JFON&WCA • E arrest made i coordinate with I. ' County Attorneys DVPU Liaison informs and OPD for U-Visa victim of offender's certifications. charges,bond and DVPU Liaison court advocacy Arrest prepares a file for resources through `� i _ ' � DVPU Attorney, VAU and WCA , ` is made 1 DVPU Liaison and charging prepares a file for decisions are DVPU Attorney,and charges/warrant decisions are made Arraignment/preliminary hearing,trial/plea,victim Probation conducts pre-sentence Sentencing jail0. ,fine,or advocate present as needed by investigation,and Victim 0- probation,Victim victim Specialist speaks with victim Specialist present Recommend Referral to certified Batterer Intervention Program when appropriate \ ./ 1 5. Please revisit Objectives as there are calculation errors and information reported is confusing. For example,goal #2 objective gives a baseline of 0 then talks about 75%. 75% of 0 is still 0. (page 39-40) • A revised set of goals and objectives is attached. The language in the first and second performance indicator under Goal #2 and Objective#1 has been edited to be more accurate in what is currently being captured, and the third indicator is removed. A baseline statistic is added to the indicators based on 3 quarters of data reported on 12-VW-707. • The baseline number for Number of Community Safety Assessment team meetings has been adjusted to reflect the number of meetings held thus far under 12-VW- 707. 6. Please use titles for positions and avoid the use of individual names. • In review of the application,the only name used in narratives was Kerry Beldin, but it seemed appropriate as she is mentioned as a consultant when discussing the safety assessment, and she is not a position funded by the grant. Names were requested in the chart on p. 7. Application does not reflect a strong presence of JFON-NE in the project. This is apparent in the flow chart provided. (flow chart page 30). • Please see revised flow chart. • Please note that JFON-NE is mentioned as an active collaborative partner of the CRT on p. 38. There is always 1 staff if not 2 attending CRT meetings, Community Safety Assessment work meetings, and case reviews. Their input is invaluable to understand the needs of immigrant and Hispanic communities, and they are a leader in the community on immigrant legal issues. Notes on Areas for Improvement 1. Budget narrative for Ponca Tribe transitional resources request is too vague and broad. Please provide budget detailing the items needed and the costs associated. Explain costs of case management and counseling. Are these costs associated with staff time? Please limit request to support for transitional housing and exclude any funding for gift cards and emergency kits. • Rewrote this narrative in attached Revised Budget Form to address concerns. 2. In the explanation of the data it is noted that the WCA only counts one type of crime whether the victim has experienced all crimes of DV,SA, and/or stalking. It is important that the WCA also track, of the unduplicated victims, how many are victims of each type of crime. (mentioned on page 35 of application below table) • The WCA can and does track the number of victims with multiple victimization types. However, in this chart,there are three separate categories for IPV, SA, and Stalking— all separate. There were no instructions given on how to complete this table, and since the VAWA annual reports ask for victims to be reported only by primary victimization type, the assumption for this table was that it is asking for the same thing—how many victims served by the primary victimization type for DV,SA, and stalking, separately. The asterisk by the number 1264 was put there to explain this method for reporting that number. It does not mean that WCA cannot track this— just that this table seemed clear that they were to be separated by victimization type. 3. Please explain what is meant by"manipulate"the data. (page 35) • Manipulate the data only refers to moving data around within Excel in order to put it into a format that makes it easier to analyze or track. For example, if we get data from an agency that includes 25 different variables, but we only need 3 or 4 of them for a report, we can pull out just those 3-4 and put them in a separate Excel sheet to track the totals just for those. Manipulate does not mean to change the raw data. 4. To ensure there is no duplication of services please clarify the WCA's work with Offutt Air Force Base. (page 20) • It is not clear on page 20 under the Military section, the distinction between the WCA advocate and the Offutt advocate. In communication with both the WCA and Offutt advocate, here's a compilation of the populations and issues they serve: o WCA has "peer support" specialist focusing on women,those transitioning out of the military, veterans, and victims of sexual assault who may not yet feel comfortable reporting through regular military channels. Assistance is also provided to navigate the military system, criminal justice system if necessary, and through Veteran Affairs. o The Family Advocacy Program serves Offutt Air Force Base residents and active military, and has Advocate for services, reporting options and follow- up, as well as court accompaniment. CATEGORY B—CONSULTANTS AND CONTRACTS 2. PURPOSE: Resources for victims and their families— Ponca Tribe of Nebraska 2. TYPE OF CONSULTANT: I lIndividual NOrganization Culturally specific victim services 3. CONSULTANT FEES: Rate #Hours Amount Applicant's TOTAL Requested Match COSTS Transitional Resources: 30 families $333.33/family $10,000 $ $10,000 Total ! $10,000 $ $10,000 CATEGORY B- CONSULTANTS AND CONTRACTS NARRATIVE: *All sources of match must be identified. The DVC/Ponca Tribe of Nebraska is requesting to continue last year's funding of$10,000 for transitional resources. The DVC will contract with the Ponca Tribe of Nebraska to distribute these resources. The Ponca Tribe of Nebraska offers victim-centered transitional support services that assist clients with rental or utility payments, transportation, counseling, child care services, case management, and employment counseling. No financial assistance will be utilized for security deposits on apartments to alleviate the need to recover and account for any returned deposits. $10,000 is requested to provide approximately 30 families with financial assistance through a vendor system documenting the need and directly paying the vendor. To obtain these resources, Ponca clients will complete an intake packet with an advocate, who will assess each client's needs and safety concerns, assess the client's current access to supportive services, and complete an individualized goal plan to determine how the program can assist the client in meeting her/his goals. The advocate will provide information about domestic violence, Tribal and community resources, and safety planning. The advocate will listen and respond to safety issues, refer the client to additional services as needed, and maintain follow-up if desired by the client. Program staff will provide support services designed to enable individuals who are fleeing domestic violence, sexual assault, dating violence, and/or stalking to locate and secure permanent housing and integrate into a community by providing those individuals with individualized advocacy services. Advocates utilize the Ponca Tribe of Nebraska's Rite Track database to track and report all transactions involving financial assistance. Type of assistance # of clients _Dollars available to each Total Rent assistance (no deposits) 10 $400.00 $4,000.00 Utility assistance(no deposits) 11 $200.00 $2,200.00 Transportation: metro tickets 20 _ $27.50 $550.00 Clothing for clients 11 $200.00 $2,200.00 Cell phones 10 $55.00 $550.00 Phone cards 10 $50.00 $500.00 TOTAL $10,000.00 CATEGORY B—CONSULTANTS AND CONTRACTS 1. PURPOSE: Immigration legal services for victims by Justice For Our Neighbors Nebraska (JFON-NE) 2.TYPE OF CONSULTANT: ❑Individual ®Organization Culturally specific victim services 3. CONSULTANT FEES: Rate #Hours Amount Applicant's TOTAL Requested Match COSTS Staff Attorney Salary $18.94/hour 475 $8,998 $21,789 $30,787 Total $8,998 $21,789 $30,787 CATEGORY B- CONSULTANTS AND CONTRACTS NARRATIVE: *All sources of match must be identified. The DVC/JFON-NE are requesting$8,998 toward a full-time Staff Attorney to handle immigration legal cases for victims of domestic violence and sexual assault in the Omaha and Douglas County area. The Staff Attorney's annual salary is budgeted$44,000 per year. The hourly rate of pay is approximately$21.15 based on a 2080 hour work year. JFON-NE will provide 242%matching funds, $21,789 for a total of$30,787, although JFON-NE is a victim services provider and not required to match funds. The Staff Attorney will devote 77% of time to this project. The sources for matching funds include: The Peter Kiewit Foundation,the Iowa West Foundation, the Sherwood Foundation, and the Great Plains Conference of the United Methodist Church. No Federal funds are used for the match. The DVC will contract with JFON-NE to fund the Staff Attorney position, an existing full-time position with Justice For Our Neighbors of Nebraska(JFON-NE), a community based organization that has been providing culturally specific, bilingual services on immigration matters to the most vulnerable low-income immigrants since 1999. Services include high-quality legal representation, education, and advocacy. JFON-NE prioritizes representation for those individuals with the greatest need. In 2013,JFON-NE handled 231 cases involving immigrant women and children who were victims of domestic violence and sexual assault, constituting 1/3 of the overall caseload. This proposal calls for an increase in the FTE devoted by the Staff Attorney to focus on immigration legal services (from 60% to 70%FTE). This increase is required to meet the increasing demand for immigration legal services for domestic violence victims. Since our original 2011 proposal, JFON- NE has seen an increase in the cases involving domestic violence victims of over 25%. The increased caseload is further compounded by the tremendous time requirements: a typical domestic violence case can require a commitment of resources that can last from two to four years. We have deteiinined that a legal staff member spends an average of 20-30 hours on each U-Visa/VAWA case where we provide extended representation. Since private attorneys can charge an average of $150/hour for these services,JFON-NE's free immigration legal services represent significant value to impoverished immigrants who would otherwise be unable to afford representation. The Victim Specialist also routinely educates and advises probation staff regarding DV/SA issues and consults regarding day to day supervision of DV offenders and victim safety issues. The District 4A Probation office serves Douglas County, Nebraska, conducting presentence investigations and supervising adult offenders throughout the Omaha metropolitan area. This probation office has had a specialized Domestic Violence unit since 1996. The unit consists of a supervisor, 5 supervision officers, specialized PSI officers and the Victim Specialist. All probation staff in Nebraska are offered specialized training in domestic violence and sex offenses, and participate in ongoing education. The DV unit staff in District 4A participate in a variety of DV/SA related CRT functions, including training; case reviews; coordination of prosecution and law enforcement efforts; BIP provider certification; community presentations; the current Community Safety Assessment for Douglas County; and ongoing collaboration with victim providers. CATEGORY B—CONSULTANTS AND CONTRACTS 1. PURPOSE: Advocacy, assistance, court and referral information and support to victims whose offenders are on probation—Nebraska State Probation District 4A 2. TYPE OF CONSULTANT: Courts/Probation ❑Individual ®Organization 3. CONSULTANT FEES: Rate # Hours Amount Requested Applicant's TOTAL Match COSTS Probation Victim Specialist $19.70/hr 575.12 $11,330 $11,330 $22,660 Total $11,330 $11,330 $22,660 CATEGORY B- CONSULTANTS AND CONTRACTS NARRATIVE: *A11 sources of match must be identified. Domestic Violence Probation Unit(DVProbU) Victim Specialist The DVC/Nebraska State Probation are requesting $11,330 to fund a Domestic Violence Probation Unit (DVProbU) Victim Specialist. The State of Nebraska and Douglas County will match$11,330 for a total of $22,660. The annual DV Probation Unit Victim Specialist salary is $40,976.28 per year. The hourly rate of pay is approximately$19.70 based on a 2080 hour work year. She will devote 55% of her time to this project. The source of match is Nebraska's General Fund budgeted for Probation and the match is 100%. No Federal funds are used for the match. The DVC will contract with DV Probation Unit to fund the Victim Specialist position, an existing full-time position in the State of Nebraska Probation office previously funded by VAWA. The Victim Specialist participates in the pre-sentence investigation process and assists domestic violence and sex offense field officers in assuring victim safety while the offender is on probation. The Victim Specialist provides information, support and referrals to victims of domestic violence and sex offenses, as well as assisting these victims as they navigate the complicated court process during pre-sentence investigations, sentencing and probation supervision. The Victim Specialist works with supervision and pre-sentence officers to ensure that victims are notified at key points both prior to and after sentencing, as well as during supervision. These key points are related to notification of court proceedings or changes in proceedings; sentencing outcomes; opportunities to speak or make written statements for the court; restitution information; changes in probation supervision; safety concerns assessed by the officer or Victim Specialist; offender arrests or violations; and/or other contacts deemed relevant to victim safety and/or offender accountability. Through advocacy, assistance, court information, and community resource information, the Victim Specialist offers support to each victim whose offender is receiving a Pre-Sentence Investigation or is on probation. The Victim Specialist collaborates with WCA Omaha advocates, Douglas County Victim Witness advocates, and other community service partners to keep the victim safe. When the victim signs a release, the Victim Specialist shares the victim's information with other agencies,who help develop the most effective safety and action plan with the victim. 100 percent of grant funds for this position could fall within the Victim Services category or Court/Probation category. liaison informs the victim of available services, including counseling, protection orders and shelters. The liaison assists underserved populations by keeping informed of new and updated community resources available to these victims. Without the requested funding, this position might be eliminated and victim services and advocacy will suffer. The DVPU Liaison collects and maintains the statistical information on domestic violence cases, generating a monthly statistical report which is submitted to the DVC. Domestic Violence Prosecution Unit (DVPU) Misdemeanor Prosecutor The DVC/Douglas County Attorney's Office is requesting $39,764, with a 26%match of$10,335 for a total of$50,099. The hourly rate of pay is $25.49 based on a 2,080 hour work year. The DVPU will devote 2,080 hours, equating to 100 percent of time on this project. No Federal funds are used for the match; the matching funds come from Douglas County Board Budget approval from the General Fund. The DVC will contract with the DVPU to fund the DVPU Misdemeanor Prosecutor position, an existing full-time salaried position previously funded by VAWA. The DVPU Misdemeanor Prosecutor position is also an essential and necessary component of the DVPU and its functioning with the Community Response Team (CRT). The DVPU Misdemeanor Prosecutor prosecutes misdemeanor domestic violence cases. The DVPU Misdemeanor Prosecutor reviews arrests daily as well as arrest warrants and makes charging decisions. This Prosecutor often reviews law enforcement reports involving multiple offenders and previous victims. The Misdemeanor Prosecutor also keeps in close contact with victims to give updates on the case and ensure that the victim is informed, give proper referrals to community resources and assist the victim through the legal process. The Misdemeanor Prosecutor vigorously prosecutes crimes of domestic violence and will use evidence based prosecution so that the offender may still be held accountable despite the victim's refusal to testify or cooperate in the investigation. The Domestic Violence Prosecution Unit (DVPU)Misdemeanor Prosecutor receives ongoing training in domestic violence prosecution to help recognize the dynamics of domestic violence. In turn,the Misdemeanor Prosecutor presents this training to local law enforcement, probation officers, and community-based victim advocacy groups. The Misdemeanor Prosecutor also presents a survivor based domestic violence/domestic violence sexual assault training and education to high school and college students to reach out to potential survivors, educate on the dynamics for prevention and provide a better community understanding and awareness of the crimes. This survivor-based program also presents to high school and college students throughout the community and receives extremely positive feedback from the students, faculty and teachers. The Misdemeanor Prosecutor also trains at roll calls for the Sheriffs Department and trains new WCA hotline advocates. 100 percent of grant funds for the Douglas County Attorney's Office fall within the Prosecution category. CATEGORY B—CONSULTANTS AND CONTRACTS 1. PURPOSE: Prosecution of domestic violence offenders in the Domestic Violence Prosecution Unit (DVPU) —Douglas County Attorney's Office 2.TYPE OF CONSULTANT: Prosecution ❑Individual ®Organization 3. CONSULTANT FEES: Rate #Hours Amount Requested Applicant's TOTAL Match COSTS DVPU Liaison $21.78/hr 1021 $22,246 $10,335 $32,581 DVPU Attorney $25.49/hr 1560 $39,764 $10,335 $50,099 Total $62,010 $20,670 $82,680 CATEGORY B -CONSULTANTS AND CONTRACTS NARRATIVE: *All sources of match must be identified. Domestic Violence Prosecution Unit(DVPU) Liaison The DVC/Douglas County Attorney's Office is requesting $22,246 with a 32% match of$10,335 for a total of$32,581. The hourly rate of pay is $21.78 based on a 2,080 hour work year. The DVPU Liaison will devote 2,080 hours, equating to 100 percent of time on the project. No Federal funds are used for the match; the matching funds come from Douglas County Board Budget approval from the General Fund. The DVC will contract with the Domestic Violence Prosecution Unit(DVPU) to fund the DVPU Liaison position, an existing full-time salaried position previously funded by VAWA. As part of the Douglas County Attorney's Office, which handles all domestic violence cases in Douglas County, the DVPU devotes itself entirely to prosecuting these cases. In 2012, the DVPU reviewed 1,904 misdemeanor domestic violence reports submitted by seven different law enforcement agencies within the county. The DVPU Liaison position is an essential and necessary component of the DVPU and its functioning with the Community Response Team(CRT). The liaison primarily aids in the communication between the prosecuting attorney and law enforcement, victims, and victim advocacy groups. The liaison compiles new arrests reports and prepares them for review by the prosecutors to make the charging decisions. This task requires the liaison to ensure that the defendant's criminal record, along with a complete set of available reports and photographs, are available to the prosecutor in order to form a comprehensive picture for the charging decision. The liaison also contacts law enforcement to coordinate requested follow-up investigation as requested by the prosecutor. The liaison collects, logs, and disseminates warrant requests submitted by law enforcement. In 2011, 536 warrant requests were submitted for review by law enforcement. The DVPU Liaison maintains continuous contact with victims in domestic violence cases. Following an arrest, the liaison contacts the victim to discuss the criminal case and the process. The liaison calls the victim to inform her or him of the charges and the arraignment time and to answer any questions. The CATEGORY B—CONSULTANTS AND CONTRACTS 1. PURPOSE: Salary for Domestic Violence Investigation Squad's (DVIS) Sergeant at Omaha Police Department(OPD) 2. TYPE OF CONSULTANT: Law Enforcement ❑Individual Organization 3. CONSULTANT FEES: Rate # Hours Amount Applicant's TOTAL Requested Match COSTS DVIS Sergeant Salary $39.15/hour 2080 $81,432 $27,894 $109,326 Total $81,432 $27,894 $109,326 CATEGORY B - CONSULTANTS AND CONTRACTS NARRATIVE: *All sources of match must be identified. The DVC/City of Omaha is requesting $81,432 for the Omaha Police Department (OPD) DVIS Sergeant position, an existing full-time position currently funded by the Nebraska Crime Commission. The hourly rate of pay is $39.15 based on a 2,080 hour work year. The DVIS Sergeant will devote 100 percent of time to this project. The City of Omaha will match a portion of the total cost of the fringe benefits from City of Omaha's General Fund. No Federal funds are used for the match. The City will match$27,894 of the total cost of $40,582: $12,000 health/accident insurance, $150 life insurance, $1,421 Medicare, and $27,011 pension. The OPD Domestic Violence Investigation Squad (DVIS)handles all domestic violence reports and investigations in the city of Omaha. The DVIS consists of a Lieutenant unit commander and a sergeant who oversees six officers, one part-time officer, and one clerical support person. The DVIS unit is part of the Special Victims Unit(SVU), and a partner with the Sexual Assault/Child Victim Unit. A Bureau Lieutenant commands both units, overseeing the frequent inter-unit communication necessary to address cases involving overlapping issues, offenders and victims. The Sergeant and the officers conduct thorough follow-up investigations, apply for warrants for the suspects, write and conduct search warrants, plan and implement warrant operations to apprehend offenders with outstanding domestic violence warrants, gather evidence sufficient to support the prosecution of offenders when the victim is unable for whatever reason to do so, and interact with prosecution, probation, and the courts to hold offenders accountable. DVIS is critical to the Douglas County CRT efforts to reduce domestic violence. DVIS unit officers lead the department through ongoing domestic violence training and updates to state and federal domestic violence law. Training is also provided to new police recruits recently entering OPD. The DVIS unit frequently provides community outreach education regarding domestic violence, sexual assault, and stalking. 100 percent of grant funds for OPD fall within the Law Enforcement category. Education Specialist: DVC/WCA is requesting $13,663 with a match of$4,558 for a total of$18,221 in annual salary. The hourly rate of pay is $18.00 based on a 2080 hour work year. The WCA Education Specialist will devote 49 percent of time to this project. The source of the match is United Way and other private donations. No Federal funds are used for the match. Community Education and Training: The specialist will work with the Community Response Team(CRT)members and other community agencies to provide training and education specific to working with underserved and un-served populations, specifically the Latino population, on the dynamics of domestic violence and sexual assault, and the culturally-specific resources and services available for victims and families. The specialist will also collaborate with the Catholic Charities-Juan Diego Center to develop and incorporate domestic violence awareness and education into the existing Catholic Charities Family Enrichment program for men, women and children. Domestic Violence Intervention Classes and Support groups: The specialist will offer weekly domestic violence education classes for survivors of domestic violence at both the Latina Resource Center (LRC) and the Latino Center of the Midlands (LCM).A new DV support group started in 2013 and provides on-going support to female survivors of domestic violence, and the Parenting after Violence classes are now offered in both English and Spanish. CATEGORY B—CONSULTANTS AND CONTRACTS 1. PURPOSE: Women's Center for Advancement(WCA) will provide supportive services to enhance the safety of victims of domestic violence, sexual assault and stalking; and in collaboration with the criminal justice system, provide services to hold offenders accountable. 2. TYPE OF CONSULTANT: Victim Services nIndividual ®Organization 3. CONSULTANT FEES: Rate #Hours Amount Applicant's TOTAL Requested Match COSTS WCA Advocate—Bi-lingual Spanish $17.07/hour 759 $12,959 $4,319 $17,278 WCA Education Specialist $18.00/hour 759 $13,663 $4,558 $18,221 Total $26,622 $8,877 $35,499 CATEGORY B- CONSULTANTS AND CONTRACTS NARRATIVE: *All sources of match must be identified. Victim Advocate: DVC/WCA is requesting$12,959 with a match of$4,319 for a total of$17,278 in annual salary. The hourly rate of pay is $17.07 based on a 2,080 hour work year. The WCA Advocate will devote 49 percent of time to the project. Although matching dollars are not required from victim service providers, the source of the WCA match is United Way and other private donations. No Federal funds are used for the match. The WCA advocate position is a full-time position that has been in existence for the past 10 years at the WCA. Given the population of Omaha, there is a tremendous need for advocates. The advocate provides immediate crisis intervention, support and service referrals for victims and family members (primarily for Spanish-speaking clients). In an effort to offer enhanced outreach to underserved victims in the Hispanic community in the Omaha Metro area, the advocate is co-located at community agencies such as the Latino Resource Center and Latino Center of the Midlands. The advocate also receives referrals from City/County law enforcement, city/county prosecutors, probation, medical facilities, employers, colleges, high schools, and other community agencies to assist victims and family members. The WCA advocate assists victims in developing safety plans, provides emotional support, connects victims to local domestic violence shelters, and provides basic toiletries and baby items. The advocate also provides emergency financial assistance for rent, utilities, ID's,bus tickets and gas cards; provides emergency 911 phones and free Verizon cell phones along with emergency transportation to and from hospitals, the court house and local shelters. The advocate provides legal advocacy by assisting with immigration issues, protection orders and accompanies victims to court hearings and medical advocacy by supporting victims at the hospital and assisting therapists with interpretation and documentation of brief crisis counseling sessions. The advocate also connects the victim with partner community agencies that provide enhanced financial assistance, scholarships, food and clothing, furniture and free moving services; storage for possessions, lock changes, home repairs after violence, and shelter/care for animals. REVISED Category A - Personnel Budget Narrative Douglas County Community Response Team (CRT) Coordinator Domestic Violence Council (DVC) is requesting$7,730 to fund the existing full-time position of the CRT Coordinator. The DVC will match$6,709 salary from private donations for a total cost of $14,439. The hourly rate of pay is $35.90 based on a 2,080 hour work year. The CRT Coordinator is currently the Executive Director of the Domestic Violence Council and is critical to the efforts of the Douglas County CRT to reduce violence against women in the largest metropolitan area in Nebraska. The CRT Coordinator devotes 70-80 percent of her time to the following CRT activities. The$14,439 in this grant will assist with 19% of this salary. The CRT Coordinator oversees the annual VAWA STOP grant, coordinates the Douglas County CRT grant partners and facilitates meetings to improve the community response to domestic violence and sexual assault. The Coordinator supervises the compilation of the quarterly and annual statistical data and activity reports from each Douglas County CRT representative. The Coordinator ensures active participation from each grant recipient, maintains all documentation of CRT representative written policies and protocols, continuously updates Criminal Justice System improvement plan for both domestic violence and sexual assault. The CRT Coordinator position Duties also includes coordinating other monthly meetings: 1. An Omaha subcommittee of the Nebraska African American Domestic Violence Action Committee, 2. A monthly victim services meeting with the WCA, Catholic Charities/The Shelter in Douglas County, Heartland Family Service Domestic Violence Sexual Assault Program in Sarpy County, and Phoenix House, a Catholic Charities Shelter in Council Bluffs, Pottawatomie County in Iowa. 3. A monthly Prevention, Education and Training Committee of the above referenced service providers' education specialists, to work in conjunction with trainers within the CRT partner agencies, 4. Monthly high-risk case review meetings, scheduled for two days after the monthly CRT regular meeting, (with funding from Federal Grants to Encourage Arrest through City of Omaha) and 5. Bi-monthly Batterer Intervention Program personnel get together to discuss challenges and opportunities within their programs, training needs and advocacy needs to allow more sentencing to probation with BIP. Staff members from JLS Counseling and Nebraska Urban Indian Health Coalition are co-leading this group with assistance from the CRT Coordinator. Other critical personnel to the CRT not funded with VAWA STOP Funds but through other sources: The DVC Operations Coordinator is a full-time position and is integral to the logistics of data collecting and reporting process with the web-based database. No funding is requested for this position at this time. Two new positions will also join the DVC in 2013,. funded by a local foundation: 1. Collective Impact Coordinator: provide technical assistance on best practices, evaluation of policies and protocols, as well as data analysis, and 2. Training and Education Coordinator to ensure training to agreed-upon protocols and best practices among the different professions in the community response team. This position has existed with the Domestic Violence Council in previous years. REVISED Category A - Personnel Position Y` Annul % Time Amount < Requested Match TOTAL Match Subtotal ' Salary Devoted ' Requested Fringe, Fringe; COSTS CRT Coordinator $74,675 70-80% $7,730 $6,709 $14,439 $ $ $14,439 $ % $ $ $ i' $ $ $ $ % $ $ $ $ $ S $ % $ $ $ $ $ $ $ % $ $ $ $ ' $ $ $ % $ $ $ $ $ S i $ % $ $ $ $ $ $ $ % $ $ $ $ $ $ $ % $ $ $ $ $ $ $ % $ $ $ $ $ I $ Amount Fringe Fringe TOTAL i Match Subtotal i .�Requested Requested Match COSTS Total Personnel Budget $7,730 $6,709 S14,439 $ $ $14,439 I 1 Grant # 13-VW-706 Agency Domestic Violence Council NEBRASKA CRIME COMMISSION REVISED BUDGET SUMMARY Category Requested Amount Match Share Total Project Cost A. Personnel $ 7,730 $ 6,709 $ 14,439 B. Consultants/Contracts $200,392 $90,560 $ 290,952 C. Travel D. Supplies / Operating Expenses E. Equipment i F. Other Costs TOTAL AMOUNT $208,122 $97,269 $305,391 % Contribution 68% 32% 100% CERTIFICATION: I hereby certify the information in this application is accurate and, as the authorized official for the project, hereby agree to comply with all provisions of the grant program and all other applicable state and federal laws. Sue Behr DVC Board Chair 402-393-4422 NAME (PLEASE TYPE) TITLE TELEPHONE 1725 S 91 st Avenue ADDRESS Omaha, NE 68124 CITY, STATE, ZIP ar WO02// 7/ SIGNATURE DATE Domestic Violence Council United to End Abuse May 29, 2014 Teddy Pika Nebraska Crime Commission 301 Centennial Mall South, 5tl' Floor Lincoln,NE 68509 Re: 13-VW-706 Teddy: Enclosed please find the Douglas County Community Response Team Revised Budget Form and Responses to Areas for Improvement outlined on 3/31/2014. This letter also serves to satisfy the requirements set out in the May 5 Memorandum on the Crime Commission Award for grant#13-VW-706. The Domestic Violence Council (DVC) is not required to have an A-133 Audit because the agency does not receive over$500,000 or more in federal funds. The following is reported to satisfy the Federal Funding Accountability and Transparency Act (FFATA): 1. DUNS #: 085760358 2. 1941 S 42 ST., STE 510 Omaha, NE 68105-2939 3. In the preceding fiscal year, the DVC did not receive 80 percent or more of its annual gross revenues in the U.S. federal contracts, subcontracts, loans, grants, sub-grants, and/or cooperative agreements and S25,000 or more in annual gross revenues from U.S. federal contracts/subcontracts and grants. Please let me know if you have any questions regarding the above. Sincerely, /Ma-0e Tara L. Muir, JD Executive Director t s ti 402.210.2195 I dvcomaha.org E 1941 S.42ndStreet,Suite 510 Omaha, Nebraska 68105 Violence Against Women Act Grant(#13-VW-0706) Domestic Violence Council/Douglas County Coordinated Response Contract for Grant Award Signature Page 9/ �� MAYOR OF THE CITY OF OMAHA A • ATTEST: 9A Y CLERK OF THE CITY OF OMAHA / T Nebraska Commission on Law Enforcement and Criminal Justice Federal Grant Award Subgrantee: Federal Grant Number: Date of Award CFDA# 2013-WF-AX-0019 Domestic Violence Council Department: 05/02/2014 16.588 Department of Justice 13-VW-706 Federal Program: 2013 Nebraska S.T.O.P Violence Against Women Grant Project Title: Grant Amount Douglas County Community Response Team Federal $208,122 Match $97,269 Total $305,391 i Approved Budget for Project CATEGORY FEDERAL MATCH TOTAL SHARE SHARE PROJECT COST Personnel $7,730 $6,709 $14,439 Consultants/Contracts $200,392 $90,560 $290,952 Travel Supplies/Operating/Expenses Equipment Other $208,122 $97,269 $305,391 Total Amount Contribution 68% 32% 100% This award is subject to the General and Fiscal Conditions established by the Nebraska Commission on Law Enforcement and Criminal Justice and to the special conditions enclosed with this award as indicated below. The gr rio w 07/01/2014 to 06/30/2015 except as authorized by the Commission. To be a valid grant,this Grant Award must be j sign and returned to the Comm 'on within 30 days of receipt. The ubgrantee hereby attests and affin that the required cash match will be designated,appropriated,and expanded for the project within the duration of the Gran eriod. X This award is subject to speci I conditions(enclosed). LA ./%n Si nature f Executive Direct() r Representative Signature of Project Director Darrell Fisher,Exe tive Director 4�K..e_. c20// —raja L. Ink.kr, DV6 Ekeuegia Dirneo�br. 7110 '1 Typed Nam d Title //! Date Typed Name an Title Date &t-e_ idat Sigi ire of Authorized Official gnature of Fi deOfficer (Mayor,County Board Chairman,Chair of non-profit Board etc.) (County Treasurer,City Clerk,etc.) se•(51)t, A3OW &V/ Cite ir 4 ' ,4 -WY iQ0•es .�owley ,DIC G Tlrcx�a.�ree 7l D1 Typed Name and Title e / Typed Name and Title Date Nebraska Commission on Subgrant Special Form GA-3 Law Enforcement and Criminal Justice Conditions - VAWA Rev. 4/13 Distribution: Sub-grantee: Sub-grant Number: Original to Commission Domestic Violence Council 13-VW-706 One copy to Subgrantee CFDA 16.588 Sub-grant Title: Nebraska's STOP Violence Against Women Formula Douglas County Community Grant Program Response Team 2013-WF-AX-0019 Dept. of Justice,Office on Violence Against Women This contract is subject to the standard conditions outlined in the applicable solicitation, grant application and the signed Certified Assurances. In addition, the sub-grantee must comply with the Office of Justice Programs current edition of "Financial and Administrative Guide for Grants" (OJP M 7100.1C), Federal Program Guidelines and the Commission on Law Enforcement and Criminal Justice (Crime Commission) Guidelines and the following special conditions: 1. The Commission shall have access to all project related materials for the purposes of audit and examinations. All records shall be retained for five (5) years from the date of the final fiscal report unless an audit is in progress or the findings of a completed audit have not been resolved satisfactorily. 2. Audits All audits will comply with the Single Audit Act of 1984, as amended. Audits for private non-profit agencies shall comply with Circular A-133. Agencies and organizations receiving federal funds from various sources totaling $500,000 or more during their Fiscal Year are required to have an annual audit. Total cost of the audit must be prorated among funding sources. Agencies and organizations receiving federal funds from various sources totaling less than $500,000 during their Fiscal Year are not required to have an annual audit. However, a complete agency audit complying with the Single Audit Act of 1984, as amended, is highly recommended once every three years for private non-profit agencies receiving funding from the Crime Commission, ONE Copy of the audit that includes a Letter of Findings is required to be submitted to the Crime Commission, if they are not part of the audit. 3. Accounting Procedures Awarded applicants shall implement and maintain an accounting system which accurately reflects income received, expenditures, and documentation of expenditures. Each source of income must be accounted for separately and a clear audit trail for each source of funding must be maintained. Matching funds need not be applied at the exact time or in the required proportion to the obligation of Federal funds. However, the full matching share must be obligated by the end of the project period. Accounting records are to be available for monitors and audits. If at any time an impropriety is found in the accounting or use of any funds received by the subgrantee, the Crime Commission must be notified immediately and informed about how the agency will address the problem. All subgrantee's receiving payments from the Crime Commission are required to receive payments via the Automated Clearing House(ACH) payment. 4. Acceptance of Grant Award and Special Conditions a) Grant Award must be accepted; signed by the subgrantee's authorized official, the director of the project and the fiscal officer; and, returned to the Crime Commission within thirty (30) days from the date the Grant Award is mailed to the subgrantee. ji 1 SUBGRANT SPECIAL CONDITIONS Page 2 of 6 b) Special Conditions must be accepted, signed by the subgrantee's authorized official, director of the project, and the fiscal officer, and returned to the Crime Commission within thirty (30) days from the date the Special Conditions are mailed to the subgrantee. 5. Reporting Requirements a) Grant Activity Summary Reports are required quarterly. Reports are due by the 15th of the month following the end of each quarter during the grant period; b) Cash Report/Cash Requests are required quarterly. Reports are due by the 15th of the month following the end of each quarter during the grant period as well as the final ACash Report@ reflecting the total grant expenditures at the end of the grant period. c) Regardless of the start date of the grant project, quarterly reports are due for normal quarters as listed below. Jan. - March July-Sept. April-June Oct. -Dec. d) When the 15th falls on a holiday, Saturday or Sunday all reports are due the prior working day. 6. Use of Federal Grant Funds a) Federal grant funds will not be used to supplant State, local or any other funds that would otherwise be available. The agency's budget cannot decrease as a result of grant dollars. If an existing employee is assigned to this project and their salary is paid with grant funds, his or her position must be backfilled. The agency's personnel cannot decrease as a result of this grant project. b) No State/Federal grant funds shall be used for costs existing prior to or after the grant period. c) No indirect costs shall be allowed. Indirect cost is defined as payment for grant management services, accounting services, grant securing services, or any other costs of an organization that are not readily assignable to a particular project. d) Federal and matching funds are to be used for the purpose stated in the approved grant application. Any changes must be approved by the Nebraska Crime Commission prior to the change taking place. e) Federal funds cannot be used for lobbying. If matching funds are used for lobbying, a disclosure report shall be submitted to the Crime Commission. • f) No other Federal funds shall be used to meet the match requirement. g) Crime Commission funding cannot be placed in interest bearing accounts by private non-profit agencies. 7. The Subgrantee must insure any required match is met and that match is documented before the end of the project period. Match, both cash or in-kind, must be documented in the agency's accounting system. 8. The subgrantee shall attend Grant Management Training sponsored by the Crime Commission, as indicated by the VAWA administrator. 9. The subgrantee agrees that all materials and publications (written, visual, or sound) resulting from subgrant award activities shall contain the following statement: "This project was supported by subgrant No. awarded by the state administering office for the STOP Formula Grant Program (Nebraska Crime Commission). The opinions, findings, conclusions and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Commission or the US Department of Justice, Office on Violence Against Women. A copy of any such material or publication is to be submitted to the Crime Commission. 10. The Subgrantee assures it and all its contractors will comply with all applicable nondiscrimination requirements as set forth by federal and state laws. No person shall be excluded from participation in, denied SUBGRANT SPECIAL CONDITIONS Page 3 of 6 the benefits of, subjected to discrimination under, or be denied employment in connection with any activities receiving funds under the Act on the basis of race, color, religion, age, sex, national origin or handicap. 11. In the event a federal or state court or administrative agency makes a finding of discrimination after a due process hearing the recipient of funds will forward a copy of the finding to the Office of Civil Rights Compliance of the Office of Justice Programs in Washington, D.C. Additionally, a copy of the findings are to also be sent to the Crime Commission. If required, the subgrantee will formulate an Equal Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301 et. seq. Grantees whose projects, personnel or subgrantees become involved in any litigation, whether civil or criminal, shall immediately notify the Crime Commission and forward a copy of any demand notices, lawsuits, or indictments to the Commission. 12. The subgrantee must comply with the Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d. Subgrantees receiving Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency(LEP). Information on the civil right responsibilities, please see http://www.lep.gov. 13. If at any time during the grant period the subgrantee is barred from doing business with the Federal Government, the Crime Commission shall be notified by the subgrantee in writing. 14. All agencies who are participants in the awarded project shall establish and maintain a drug free work-place policy. 15. The subgrantee will maintain time records that comply with the Office of Management and Budget (OMB) A- 87 Circular to clearly document the hourly activity of each grant funded or match funded position to show the actual percentage of time charged to the funding source. Records will be maintained by the subgrantee to document any differences between budgeted and actual federal and match personnel grant costs. Timesheets for grant funded positions should include the signature of the employee and their supervisor. Volunteer positions used as match are to be documented and, to he extent feasible, supported by the same methods used for employees. Please refer to the following website for further details on OMB circulars http://www.whitehouse.gov/omb/circulars/. 16. Private Non-profit Agency Board Responsibilities Two board members of private non-profit agencies awarded funds shall review, on a quarterly basis, all expenditures for the agency. This review shall include, but is not limited to, checks written for the period, deposits, assurance of a balanced checkbook, review of the entries in the agency's ledgers and review of the income received from funding agencies and donations. 17. Pursuant to 28 CFR§66.34, the Office on Violence Against Women reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, in whole or in part (including in the creation of derivative works),for Federal Government purposes: a) Any work that is subject to copyright and was developed under this award, subaward, contract or subcontract pursuant to this award: and b) Any work that is subject to copyright for which ownership was purchased by a subrecipient, subaward or a contractor with support under this award. In addition, the subrecipient must obtain advance written approval from the Crime Commission, and must comply with all conditions specified by the Crime Commission in connection with that approval before: 1) using award funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award. 18. Subgrantee agrees to obtain advance written approval from the Nebraska Crime Commission before: 1) using award funds to purchase ownership of, or a license to use, a copyrighted work: or 2) incorporating any copyright work, or portion thereof, into a new work developed under this award. 19. Subgrantee understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or agreement to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of the Nebraska Crime Commission. 20. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 SUBGRANT SPECIAL CONDITIONS Page 4 of 6 Fed. Reg. 51225 (October 1, 2009), the subgrantee is encouraged to adopt and enforce polices banning employees from text messaging while driving any vehicle during the course of performing work founded by this grant, and to establish workplace safety polices and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 21. ,Subrecipients funded for $25 p� 000 or more and, in certain circumstances, agree to comply with applicable requirements to report the names and total compensation of the five most highly compensated executives of the subrecipent. Such data will be submitted to the Federal Funding Accountability and Transparency Act of 2006 (FFATA), Subaward Reporting System (FSRS).The details of the Crime Commission obligations, which derive from the FFATA, are posted on the Office of Justice Programs web site at http://www.oip.gov/funding/ffata.htm (Award Condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. 22. All grant contingencies must be met within thirty (30) days of the date of the letter as required for the award as stated on the Summary Comment Sheet. Grant funds wil l not be released addressed. u ntil all contingencies are 23. The subrecipient agrees that they and ail subawards under this award have a DUNS number and are registered with the Central Contractor Registration (CCR) database and agrees to obtain active registration with the Central Contractor Registration (CCR) database, and to notify the program office in writing of its registration. 24. The subrecipient agrees to comply with the applicable requirements of 28 CFR Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participations in such activities by individuals receiving services from the grantee or a subgrantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-based organizations may, in some circumstances, consider religion as a basis for employment. See http://www,oio.00v/about/ocr/equal fbo.htm 25. The subrecipient agrees to comply with all applicable laws, regulations, policies, and guidance(including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies and guidance is available at http://www.ovw.usdoj.gov/grantees.html. 26. The subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the express prior written approval of the Crime Commission, in order to avoid violation of 18 USC § 1913. However, the subrecipient may use federal funds to collaborate with and provide information to Federal, State, local , tribal and territorial public officials and agencies to develop and implement policies to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. 27. The subrecipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. Potential fraud, waste, abuse or misconduct should be reported. In addition, the subrecipient must notify the Crime Commission. For more information on how to submit a claim go to www.usdoj.gov/org. 28. The subrecipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OVW Training guiding Principle for Grantees and SUBGRANT SPECIAL CONDITIONS Page 5 of 6 Subgrantees available at http://www.ovw.usdoi.00v/orantees.html. 29. The subrecipient agrees to comply with all relevant statutory and regulatory requirements which may include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322 and the Violence Against Women Act of 2000, P.L. 106-386, the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C. 3711 et seq., the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, and OVW's implementing regulations at 28 CFR Part 90. 30. The subrecipient understands and agrees that misuse of award funds may result in a range of penalties, including suspension of current and future funds, recoupment of money provided under and award, and civil and/or criminal penalties. 31. The subrecipient agrees to submit an Annual STOP Progress Report to the Crime Commission to include all requested information using the required OVW form. 32. The subgrantee agrees that grant funds will not support activities that compromise victim safety and recovery, such as: procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based-on their actual-or-perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of their children; pre-trail diversion programs not approved by OVW or the placement of offenders in such programs; mediation, couples counseling,family counseling or any other manner of joint victim-offender counseling; mandatory counseling for victims, penalizing victims who refuse to testify, or promoting procedures that would require victims to seek legal sanctions against their abusers(e.g., see a protection order,file formal complaint); the placement of perpetrators in anger management programs; or any other activities outlined in the state solicitation under which funds are received. 33. The subgrantee agrees to participate in strategic planning efforts and/or other activities necessary for the development of the state's three year implementation plan as required by the STOP Violence Against Women Act Formula Grant Program. 34. The subgrantee agrees that grant funds will not be used to support the following: a) Law enforcement equipment, including uniforms, safety vest, shied's, weapons, bullets, and armory. b) Chemical dependency or alcohol abuse programs that are not an integral part of a court-mandated batterer intervention program. c) Development or presentation of a domestic violence, sexual assault, dating violence and/or stalking curriculum for primary or secondary schools. The subgrantee further agrees that grant funds will not be used to teach primary or secondary school students from an already existing curriculum. d) To conduct public awareness or community education campaigns or related activities. Grant funds may be used to support, inform, and outreach to victims about available services. 35. The subgrantee agrees to comply with any additional requirements that may be imposed as a result of grant performance and that the misuse of award funds may result in a range of penalties, including suspension of current and future funds, recoupment of money provided under an award, and civil and/or criminal penalties. 36. Subgrantees not covered under federal or state statute must have written confidentiality policies in place that prohibit the disclosure of a victim's name, address, telephone number, or any other identifying information without the prior voluntary written consent of the victim.This written consent must be reasonably time-limited. 37. Coordinated Response Team /Effort(CRT)requirements: a) At a minimum, active participation of prosecution, law enforcement and victim service agencies. Attendance records should be maintained. b) Operate from a written "criminal justice domestic violence improvement plan"which identifies gaps, needs and solutions in the local criminal justice system when addressing domestic violence cases and clearly states the role of each agency to insure domestic violence victims are provided coordinated assistance at each stage of the criminal justice system. CRT's funded by VAWA funds for 3 or more years need to develop and operate under a similar plan addressing sexual assault. At a minimum, these plans need to be updated every 3 years. c) Ensure participants receive training on domestic violence, sexual assault, dating violence and stalking. SUBGRANT SPECIAL CONDITIONS Page 6 of 6 d) Develop and implement policy and procedure changes that improve the overall criminal justice response and are effective at achieving victim safety and offender accountability. Policies and Procedures are to be agreed upon by a consensus of the participating agencies.The agency for which policy and procedure changes are identified is to be responsible for their development, implementation and training. CRT agencies are to be trained on each agency's policies and procedures to increase coordinated efforts. e) Have written confidentiality policies. 38. The subgrantee agrees that all income generated as a direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award, including such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and, as applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C.F.R. Part 70 and 2 C.F.R. Part 215(OMB Circular A-110). 39. The subgrantee agrees to notify employees and clients, customers, and program participants of prohibited discrimination and the procedures for filing a complaint of discrimination. The subgrantee agrees to have a procedure in place for responding to discrimination complaints that employees and clients, customers, and program participants file directly with the subrecipient. I have read the above Special Cond •nand und rstand they are part of the binding Grant Award. Signature of Authorized Official/�i � Date -//-/ -T Note: The Authorized Official is the Mayor, Chair of County Board or City Council or the Board Chair of a Private Non-profit Agency. The Director of the Agency is NOT considered the authorized official for the signing of these Special Conditions. • Signature of Agency Director Date 7L0(iv Signature of Project Director f' Date 7/(04f Signature of Fiscal Officer �"-7 / �, Date 7-1% Ii 1 / // �" ORDINANCE NO. 7(,/ 3 • P:\MYR\0084PR AN ORDINANCE (1) to approve an agreement between the Domestic Violence Council (DVC) and the City of Omaha in the amount of eighty one thousand four hundred thirty two dollars ($81,432) with a match of twenty seven thousand eight hundred ninety four dollars ($27,894) provided by the Omaha Police Department; to provide funding for a Domestic Violence Investigation Squad (DVIS) Sergeant position at the Omaha Police Department during the period of July 1, 2014 to June 30, 2015; involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; providing for payment from a specific account; and, providing for the effective date hereof. PRESENTED TO COUNCIL 1st Rea it AUG 1 9 2014 -AI 8/240 PUBLICATIONS Heari AUG-2 6 2014 PUBLICATION OF HEARING a -// Date •ZZ_ Final Reading SEP - 9 2014assed PUBLICATION OF ORDINANCE P �© Date ! — / / BUSTER BROWN City Clerk