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ORD 40214 - Agmt with Dave Mann for certified juvenile fire prevention specialist OMAH A, RECEIVED ir , Tf•. r Office of the Mayor N gg p : 03 1819 Farnam Street,Suite 300 ® �,FL ! w 1U1{t.`t NOV9 ZQ ` Omaha,Nebraska 68183-0300 A (402)444-5000 0 4`ED FEBR�A4� CI CLERK FAX:(402)444-6059 City of Omaha 1)Mt Hi•, NEBRASK/' Jean Stothert,Mayor Honorable President and Members of the City Council, Attached is an Ordinance authorizing the acceptance of an agreement between the City of Omaha and Dave Mann in the amount of$20,342 for the position of Certified Juvenile Fire Prevention Specialist. The Juvenile Fire Prevention Specialist is a contracted position to assist the Omaha Fire Department (OFD) Fire Prevention Manager in reestablishing the Omaha Juvenile Firesetters Program. The agreement extends over a period of October 27, 2014 to June 30, 2015 and is budgeted from the Nebraska Commission on Law Enforcement and Criminal Justice, FY 2013 Federal Juvenile Accountability Block Grant (JABG), Award #13-JA-602 (Fund 12168, Organization 130802). approved by City Council on November 4, 2014, ordinance 440175. Your favorable consideration is respectfully requested. Sinc rely. Approved as to Funding: W i Jean Stothert, Mawr Date Stephe-1 urtiss Date City of Omaha Finance Director/O Approved, Human Rights and Relations Date P•\MYR\0095 PR ORDINANCE NO. ye,,//zi AN ORDINANCE (1) to approve an agreement between the City of Omaha and Dave Mann in the amount of twenty thousand, three hundred and forty two dollars ($20,342); and (2) to authorize funding for such agreement from the City of Omaha's FY 2013 Federal Juvenile Accountability Block Grant (JABG), award #13-JA-602, awarded by the Nebraska Commission on Law Enforcement and Criminal Justice; to provide funding for the contracted position of Certified Juvenile Fire Prevention Specialist; involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; providing for payment from a specific account; and, providing for the effective date hereof BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That, as recommended by the Mayor, the agreement between the City of Omaha and Dave Mann in the amount of twenty thousand, three hundred and forty two dollars ($20,342), budgeted from the Nebraska Commission on Law Enforcement and Criminal Justice FY 2013 Federal Juvenile Accountability Block Grant (JABG), award #13-JA-602 (Fund 12168, Organization 130802), for the contracted position of Certified Juvenile Fire Prevention Specialist, is hereby approved. Section 2. That, the terms of the agreement shall extend through the period of October 27, 2014 to June 30, 2015, commencing upon approval of this ordinance. In conformity with Section 5.17 of the Home Rule Charter, total expenditures as outlined in the attached agreement, from such grant funds and involving appropriations of more than one year, are hereby approved and that the Finance Director is authorized to make payment in accordance therewith. Section 3. That, there is no match with this agreement. ORDINANCE No. YC6/ Page 2 Section 4. That, this Ordinance, being administrative and not legislative in character, shall be in full force and take effect immediately upon passage. INTRODUCED BY COUNCILMEMBER 46i45%eilie APPROVED BY: i 3/L MAYOR OF THE CITY OF OMAHA ATE PASSED JAN 6 2015 7-0 ATTEST: CITY CLERK OF THE CITY OF OMA A DATE APPROVED AS TO RM: _1,1 64 // i & ASS TANT CITY ATTORNEY DATE P:\MYR\0095PR 1 Nebraska Commission on Law Enforcement and Criminal Justice Federal Grant Award Subgrantee: Federal Grant Number: Date of Award CFDA# 2013-JB-FX-0009 City of Omaha Department: 07/18/2014 16.523 Department of Justice 1 3-JA-602 Federal Program: FY2013 (Juvenile Accountability Grant) Project Title: Grant Amount Federal $ 21,642 Omaha Fire Department—Juvenile Firesetters Match $2,550 Program Total $24,192 Approved Budget for Project CATEGORY FEDERAL MATCH TOTAL SHARE SHARE PROJECT COST Personnel Consultants/Contracts $20,342 $20,342 • Travel Supplies/Operating/Expenses $ 1,300 $ 1,950 $3,250 Equipment Other • $600 $600 Total Amount $21,642 $2,550 $24,192 % Contribution 89% 11% 100% This award is subject to the General and Fiscal Conditions established by the Nebraska Commission on Law Enforcement and Criminal Justice and to the special conditi xeluscd wit ' ward as indicated below. The ant period will be from 07/01/2014 o 06/30/2015 except as authorized by the Commission. To be a valid grant,this Grant Award must be signe and returned to the Commission within 0 days of receipt. The su rantee hereby attests and affirms that he required cash match will be designated,appropriated,and expanded for the project within the duration of the Grant pe od. X This aw subie ! s ecial conditions(enclosed). Si atur xecutive Director or Rep entative Signa re of Project Director Darrell Fisher,Executive hector (. ;La (� � 6Ait� 6e.,4cLL1t �l f ivi,A.+N!N6Af.�l`�`''b 7 Typed Name and Title ate Typed N e and T'le Date Tis,.6- --rie,,,4_, 4 64 Signature of Authorized Official "Signature Financial Officer (Mayor,County Board Chairman,Chair of non-profit Board etc.) t(County Treasurer,City Clerk,etc.) _ ,J p.,J jTn N�1z.T" c(/ 7—Co fit c-pkcn i, U,tt't�`ss, Vi ru ttic�� n,, ql 1i y Typed Name and Title Date Typed Name a d Title Date Vt' e:` Nebraska Commission on Subgrant Special Form GA-3 Law Enforcement and Criminal Justice Conditions - Program Rev. 8/27 Distribution: Sub-grantee: Sub-grant Number: Original to Commission One copy to Sub-grantee City of Omaha 1 3-JA-602 CFDA #: Sub-grantee Title: 16.523 Omaha Fire Department— OJJDP FY 2013 Juvenile Accountability Grant 2013-1B-FX-0009 Juvenile Firesetters Office of Juvenile Justice Delinquency and Prevention Program This contract is subject to the standard conditions agreed to in the original application and the signed Certified Assurances. In addition, the sub-grantee must comply with the Office of Justice Programs current edition of "Financial and Administrative Guide for Grants" (OJP M 7100.1C), Federal Program Guidelines and the Commission on Law Enforcement and Criminal Justice (Crime Commission) Guidelines and the following special conditions: 1. Audits: All audits will comply with the Single Audit Act of 1984, as amended. Audits for private non-profit agencies shall comply with Circular A-133. Agencies and organizations receiving federal funds from various sources totaling $500,000 or more during their Fiscal Year are required to have an annual audit. Total cost of the audit must be prorated among funding sources. Agencies and organizations receiving federal funds from various sources totaling less than $500,000 during their Fiscal Year are not required to have an annual audit. However, a complete agency audit complying with the Single Audit Act of 1984, as amended, is highly recommended once every three years for private non-profit agencies receiving funding from the Crime Commission. ONE Copy of the audit that includes a Letter of Findings is required to be submitted to the Crime Commission, if they are not part of the audit. Authorized representatives of the Crime Commission and the federal agencies associated with the federal funding source shall have access to and the right to examine all records, books, papers or documents related to this grant for the purpose of audit and examinations. All records shall be retained for five (5) years from the date of the final fiscal report unless an audit is in progress or the findings of a completed audit have not been resolved satisfactorily. 2. Acceptance of Grant Award and Special Conditions a. Grant Award must be accepted; signed by the subrecipient's authorized official, the director of the project and the fiscal officer; and, returned to the Crime Commission within thirty (30) days from the date the Grant Award is mailed to the subgrantee. b. Special Conditions must be accepted, signed by the subrecipient's authorized official, director of the project, and the fiscal officer, and returned to the Crime Commission within thirty (30) days from the date the Special Conditions are mailed to the subrecipient. c. Subrecipient agrees to comply with applicable requirements regarding registration with the System for Award Management(SAM) (or with a successor government-wide system officially designated by OMB and OJP). The subrecipient must maintain a Data Universal Numbering System (DUNS) number. d. Subrecipients receiving payments from the Crime Commission are required to receive payments via the Automated Clearing House(ACH)payment. New subrecipients must complete paperwork to sign up for ACH payment and can find the form at http://www.hhs.state.ne.us/forms/EFT.pdf. This must be completed before funds can be received. SUBGRANT SPECIAL CONDITIONS Page 2 3. Accounting Procedures: a. Subrecipient shall implement and maintain an accounting system which accurately reflects income received expenditures, and documentation of expenditures. Each source of income must be accounted for separately and a clear audit trail for each source of funding must be maintained. b. Any award with matching funds, both cash or in-kind, must document match in the agency's accounting system. Match need not be applied at the exact time or in the required proportion to the obligation of Federal funds. However, the full matching share must be obligated by the end of the project period. c. A private non-profit agency awarded funds shall have two (2) members of the Board of Directors review, on a quarterly basis, all expenditures for the agency. This review shall include, but is not limited to, checks written for the period, deposits, assurance of a balanced checkbook, review of the entries in the agency's ledgers and review of the income received from funding agencies and donations. d. If at any time an impropriety is found in the accounting or use of any funds received by the subrecipient, the Crime Commission must be notified immediately and informed about how the agency will address the problem. e. Subrecipients will maintain time records that comply with the Office of Management and Budget (OMB) A-87 Circular to clearly document the hourly activity of each grant funded or match funded position to show the actual percentage of time charged to the funding source. Records will be maintained by the subrecipient to document any differences between budgeted and actual federal and match personnel grant costs.Timesheets for grant funded positions should include the signature of the employee and their supervisor. Volunteer positions used as match are to be documented and, to the extent feasible, supported by the same methods used for employees. Please refer to the following website for further details on OMB circulars htto://www.whitehouse.gov/omb/circulars/. f. Office of Justice Program Financial Guidelines and Federal and/or State guidelines must be followed for the purchase of equipment and or services and for the property management or disposal of equipment purchased with Federal funds. Property records for equipment purchased must be maintained which include a description, serial number, source, title holder, acquisition date, cost, percentage of federal dollars funded, location, and use and condition of the equipment. Subrecipients must adhere to written procurement procedures. If the agency does not have these they should defer to the State's procurement guidelines located at http://www.das.nebraska.gov/accounting. 4. Reporting Requirements: a. Grant Activity Summary Reports are required quarterly. Reports are due by the 15th of the month following the end of each quarter during the grant period. b. Cash Report/Cash Requests are required quarterly. Reports are due by the 15th of the month following the end of each quarter during the grant period as well as the final ACash Report@ reflecting the total grant expenditures at the end of the grant period. c. Regardless of the start date of the grant project, quarterly reports are due for normal quarters as listed. Jan. —March April—June July—Sept. Oct.—Dec. d. When the 15th falls on a holiday, Saturday or Sunday all reports are due the prior working day. 5. Use of Federal Grant Funds a. Federal grant funds will not be used to supplant State, local or any other funds that would otherwise be available. The agency's budget cannot decrease as a result of grant dollars. If an existing employee is assigned to this project and their salary is paid with grant funds, his or her position must be backfilled. The agency's personnel cannot decrease as a result of this grant project. SUBGRANT SPECIAL CONDITIONS Page 4 g. Subrecipient acknowledges that failure to submit an acceptable EEOP (if subrecipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the subrecipient is in compliance. h. Subrecipient must comply with the Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d. Subgrantees receiving Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). Information on the civil right responsibilities, see http://wwww.lep.gov. 7. Subrecipient agrees to attend Grant Management Training sponsored by the Crime Commission, as indicated by the grant program. 8. Subrecipient agrees to comply with any additional requirements that may be imposed as a result of grant performance and that the misuse of award funds may result in a range of penalties, including suspension of current and future funds, recoupment of money provided under an award, and civil and/or criminal penalties. 9. Subrecipient agrees that any publication (written, visual, or audio)funded in whole or in part with federal or state funds shall contain the following statement: "This project was supported by subgrant No. awarded by the Nebraska Crime Commission and points of view or opinions contained in this document are those of the author and do not necessarily represent the official position or policies of the Commission or the . . . (identify source of federal funds)." When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal or state money, all subrecipients receiving funds shall clearly state (1)the percentage of the total cost of the program or project which will be financed with Federal or State money, and (2) the dollar amount of Federal or State funds for the project or program. 10. Subrecipient understand and agrees that — (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State, tribal or local law enforcement agency or any other entity carrying out criminal investigations, prosecution or adjudication activities. 11. If at any time during the grant period the subrecipient is barred from doing business with the Federal Government, the Crime Commission shall be notified by the subgrantee in writing. 12. All agencies who are participants in the awarded project shall establish and maintain a drug free work- place policy. 13. Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or agreement to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of the Nebraska Crime Commission. 14. Subrecipients funded for$25,000 or more and, in certain circumstances, agree to comply with applicable requirements to report the names and total compensation of the five most highly compensated executives of the subrecipient. Such data will be submitted to the Federal Funding Accountability and Transparency Act of 2006(FFATA), Subaward Reporting System (FSRS).The details of the Crime Commission obligations, which derive from the FFATA, are posted on the Office of Justice Programs web site at http://www.oip.gov/funding/ffata.htm (Award Condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. 15. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the subrecipient is encouraged to adopt and enforce polices banning employees from text messaging while driving any vehicle during the course of performing work founded by this grant, and to establish workplace safety polices and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. I SUBGRANT SPECIAL CONDITIONS Page 5 16. Subrecipient agrees to comply with the applicable requirements of 28 CFR Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the 'Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participations in such activities by individuals receiving services from the grantee or a subgrantee must be voluntary. 17. Subrecipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee, agent, contractor, subgrantee, subcontractor or other person has either 1)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. Potential fraud, waste, abuse or misconduct should be reported. In addition, the subrecipient must notify the Crime Commission. For more information on how to submit a claim go to www.usdoi.gov/orq. 18. Subrecipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award, including such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and, as applicable, either(1) 28 C.F.R. Part 66 or(2) 28 C.F.R. Part 70 and 2 C.F.R. Part 215(OMB Circular A-110). 19. Subrecipient agrees to comply with any additional requirements that may be imposed during the grant period. Funding/Program Specific Conditions I have read the above Special Conditions and understand they are part of the binding Grant Award. 1 acknowledge failure to satisfactorily meet all conditions of the grant and/or submit required documents may result in suspension or termination of the grant aw rd. Signature of Authorized Official 1&,---_ `&-tlei- Date tZ(P/l Note: The Authorized Official is the Mayor, Chair of County Board or City Council or the Board Chair of a Private Non-profit Agency. The Director of the Agency is NOT considered the authorized official for the signing of these Special Con.itions. AA 4Signature of Project Director epr 4, Date q .i9/ /4' 3Signature of Project Coordinator (Jt�, Date Signature of Fiscal Officer 6 ,^-- Date ?Mil Grant Number [Crime Commission Use Only] NEBRASKA CRIME COMMISSION FY 2013 FEDERAL JUVENILE ACCOUNTABILITY BLOCK GRANT [JABG] APPLICATION SECTION I: APPLICANT INFORMATION 1. Applicant Name: Name: City of Omaha. Telephone [402] 444-5000 [Agency/Organization] Fax [402] 444-6059 The applicant must be the agency that will receive and disburse the grant funds. 2. Applicant Federal Employer ID#: 47-6006304 [Must be 9 digits] 3. Applicant DUNS#: 076981265 4. Address: 1819 Farnam Street, Suite 300 Omaha,NE 68183-0300[Include zip code+4 digits] 5. Project Title: Omaha Fire Department—Juvenile Firesetters Program 6. Project Director: Name: Gail Braun Telephone [402] 444-5286 [Receives all grant correspondence] Title: Grant Administrator Fax [402] 444-6059 Email: gbraun@ci.omaha.ne.us Address: 1819 Farnam Street, Suite 300 Omaha,NE 68183-0300 [Include zip code+4 digits] 7. Project Coordinator: Name: Melanie Bates Telephone[402] 444-5038 [Cannot be the Project Director] Title: Captain, Grant Assistant Fax [402] 444-6059 Email: melanie.bates@ci.omaha.ne.us Address: 1819 Farnam Street, Suite 300 Omaha,NE 68183-0300 [Include zip code+4 digits] 8. Fiscal Officer: Name: Stephen Curtiss Telephone[402] 444-5417 [Cannot be the Project Director] Title: Finance Director Fax [402] 546-1150 Email: Stephen.curtiss@ci.omaha.ne.us Address: 1819 Farnam Street, Suite 1004 Omaha,NE 68183-1000 [Include zip code+4 digits] 9. Authorized Official: Name: Jean Stothert Telephone [402]444-5000 [NOTE:The authorized official includes county Title: Mayor, City of Omaha Fax [402)444-6059 board chair,mayor,city administrator,state Email: Mayorstothert@ci.omaha.ne.us agency director,chair or vice-chair of non-profit agency.] Address: 1819 Farnam Street, Suite 300 Omaha,NE 68183-0300 [Include zip code+4 digits] 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 1 of 26 NE Crime Commission-2013 JABG Grant 10. Is the proposed program a model,promising practice, best-practice or evidence based program? (See Page 7 of the Application Kit Instructions) Z Yes I INo What evidence exists that the proposed program is evidence based and/or effective? The Firesetter program uses a nationally based curriculum developed by the Office of Juvenile Justice and Delinquency Prevention(OJJDP)and US Fire Administration in 2003. According to the FBI,juvenile arsonists account for 50 percent of arson arrests. Since 2003, Omaha has only had one(1)juvenile that has participated in. the Omaha Fire Department's(OFD)Juvenile Firesetter Program recidivate. 11. Impact Demographic: List the area[s] City of Omaha,Nebraska served by the project [i.e. counties, cities, Douglas County,Nebraska neighborhoods, etc.]. Youth: List the number of youth, ages 10-17, 130 children ages 10-17 and their families for a total of 300 people projected to be served by the project. 12. Comprehensive Juvenile Services Plan: ®YES F-NO Our community has an approved current Three Year Comprehensive Juvenile Services Plan on file with the Nebraska Crime Commission. List begin and end date of plan: July 1,2012—December 31,2015 List the 3-5 priorities in the plan: 1. Reduce barriers to attendance challenges for youth in Douglas County and the Omaha Metro. 2. Increase effective services to youth and reduce re-traumatizing events caused through the continued disconnect between the provider community(representing youth needs)and the systems/policies in place to support youth. 3.Provide centralization of information sharing, communication,and collaboration opportunities for the juvenile justice system and juvenile services providers in Omaha and Douglas County in order to ensure the greatest collective impact on each of the areas of identified need for youth. 4. Identify and develop strategies to address issues of Disproportionate Minority Contact(DMC)within the target populations identified through work with the Burns Institute. 5. Utilize core Juvenile Detention Alternatives Initiative(JDAI) strategies to restructure policy and practice to create strategic,collective system improvements and reform to most efficiently use resources to most effectively serve youth. 6.Reduce the number of unstably housed youth in the Metro Area. 7. Reduce recidivism and barriers to success for youth re-entering home placements following disruptions in home, school,and community as a result of formal legal actions. 8. Reduce incidence of youth violence and exposure to violence through strategic, holistic community-wide efforts. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 2 of 26 NE Crime Commission-2013 JABG Grant 13. Federal Performance Measures: Describe the federal performance measures targeted by this application and methods of data collection. [Limit 1 page] The Juvenile Accountability Block Grant guidelines require Federal Performance Measures to be reported quarterly as mandated by the Federal Government. The City of Omaha will report on the Federal measures and submit the quarterly progress report to the Nebraska Crime Commission. The FY2013 City of Omaha Juvenile Accountability Block Grant [Phase 16 project] will provide funding for the purpose area of Information Sharing and Accountability. For each purpose area,the City of Omaha will collect and report data from the Omaha Fire Department's Juvenile Firesetter Program. 14. Disproportionate Minority Contact [DMC] Information: Briefly discuss Disproportionate Minority Contact [DMC] issues impacting your community. Discuss current programming in your community that addresses DMC. Provide information on the 2010 RRI's. Douglas County,Nebraska has addressed Disproportionate Minority Contact (DMC)for the past nine years. An active DMC committee meets every month to discuss how to address this issue, focusing on factors that contribute to DMC,arrest, and detention data. Comprised of juvenile justice system and local service and program provider representatives,the committee collectively addresses DMC and co-factors within their own organizations. The DMC Committee recently devised strategies to reduce detention by addressing two issues,specifically Youth Failing to Appear in zip codes 68107 and 68111; and Youth of Color representing 100 percent of admissions for offenses related to public order(such as disorderly conduct, resisting arrest,obstructing a peace officer, and false reporting). Regarding the former issue,nine of the 13 youth who failed to appear for court were Youth of Color, all were male, and the average length of stay was 19 days. The DMC Committee investigated factors that contribute to Failure to Appear, such as youth forgetting their court date or lacking transportation. The Committee agreed to develop a multipronged strategy to reduce detention for this offense; this strategy may include court reminders, transportation,risk assessments,training,public education,and parental involvement. Regarding DMC offenses related to public order, seven of the nine youth had multiple violations,with public order offense being their most serious violation. The Committee agreed to develop a multipronged strategy to reduce DMC for public order-related offenses. The strategy may include risk assessments to discover factors that lead to detention for youth with a low- level offense;public education to provide tactics for youth to use in order to avoid escalating the seriousness of law enforcement contact; and training for law enforcement to examine why youth with minor offenses would be brought to probation intake. The 2010 Relative Rate Index for all minority juveniles for each contact point can be found below. African American juveniles show statistically significant disproportionality in six of nine justice system contact points. The decision points which represent the greatest disproportionality are Juvenile Arrests (3.55), Secure Detention(1.72), and Confinement in Secure Juvenile Correction Facility(2.25). African American juveniles are over three times as likely to be arrested as white juveniles,and 18 percent less likely to have their cases diverted. Of juveniles arrested, African American juveniles are more than twice as likely as white youths to be placed in secure detention and confined in a secure juvenile correctional facility. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 3 of 26 NE Crime Commission-2013 JABG Grant Black or Native American Relative Rate Index Compared with: Hispanic Hawaiian or Indian or Other/ White Juveniles White African- or Latino Asian other Pacific Alaska Mixed American Islander Native 2.Juvenile Arrests Y°` �' ' Sft'�';rk�k�`� s,s '�( ` l�vk `"�.� 6� �i ; .eat��e5tii', a�3 �..,:^,? 3.Refer to Juvenile Court 1.00 1..25 1.25 1.17 * 7 r 'h4 fi s xo-a4a' ,� a �' t 4.Cases Diverted a,.F i ' # ',fl3 :1 ° H i '' ! 5.Cases Involving Secure Detention 1.00 1.72 1.16 ** * * * t tirt f at 6.Cases Petitioned s kc i'1s tS 7 figf..;��1�x.'{, ,• w >.�•:',.a k't$ 7.Cases Resulting in Delinquent Findings 1.00 0.94 0.10 ** * * * $ _ 9 P"f !fin . p j , � z 8.Cases resulting in Probation Placement ;��riQ ,1:,� `�..�� '�'��.��.�� '�� I 2�:'.,,.� ! + 1F=-�u".� 1�. �, , 9.Cases Resulting in Confinement in Secure 1.00 2.25 ** ** * * * 10.Cases Transferred to Adult Court 1 ar+4� * " � k�r' �� 1 f: i �4� s � �Ia �sfi �� .��:� r�=�kxa�,.._ ,�„? "� � i � �',: it_. ;�� Group meets 1%threshold? Yes Yes Yes Yes No No No 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 4 of 26 NE Crime Commission-2013 JABG Grant SECTION II: BUDGET SUMMARY _ Category Requested Match Share Total Project Cost Amount A. Personnel B. Consultants/Contracts $20,342 $20,342 C. Travel D. Supplies/ $ 1,300 $ 1,950 $ 3,250 Operating Expenses E. Equipment F. Other Costs $ 600 $ 600 TOTAL AMOUNT $21,642 $ 2,550 $24,192 %Contribution 89% 11% 100% CERTIFICATION: I hereby certify the information in this application is accurate and as the Authorized Official for the project, hereby agree to comply with all provisions of the grant program and all other applicable state and federal laws. [NOTE: The authorized official includes county board chair,mayor,city administrator, state agency director, chair or vice-chair of non-profit agency.] Name of Authorized Official(type or print): Jean Stothert Title: Mayor,City of Omaha Address: 1819 Farnam Street, Suite 300 City, State, Zip+4: Omaha,NE 68183-0300 Telephone: 402-444-5000 SignaturAuthorize fficial: kn Date: � /j-7 ley 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 5 of 26 NE Crime Commission-2013 JABG Grant CATEGORY B- CONSULTANTS AND CONTRACTS WORKSHEET 1. PURPOSE: Certified Juvenile Fire Prevention Specialist ®Individual ['Organization 2. TYPE OF CONSULTANT: 3. CONSULTANT FEES: $20,342 Rate #Hours Amount Applicant's Total Cost Requested Match Preparation Fees $27.50 503 $13,833 $ $13,833 Presentation Fees $27.50 236.7 $6,509 $ $6,509 Travel Time Fees $ $ $ Total $20,342 $ $20,342 4. TRAVEL EXPENSES: a. Mileage Total Miles X .56 $ $ $ b. Air Fare From to $ $ $ — From to $ $ $ c. Meals # of days_ X$ $ $ $ #of days X$ $ $ $ d. Lodging #of nights X$ $ $ $ #of nights X$ $ $ $ e. Other Costs [Must Also Be Explained in Budget Narrative] $ $ $ $ $ $ $ $ $ $ $ $ CONSULTANT/CONTRACT TOTAL $20,342 $ $20,342 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 6 of 26 NE Crime Commission-2013 JABG Grant CATEGORY B - CONSULTANTS AND CONTRACTS NARRATIVE The City of Omaha is requesting$20,342 in grant funding to contract with a Certified Juvenile Fire Prevention Specialist for the Omaha Fire Department's (OFD) Juvenile Firesetter Program. Certified Juvenile Fire Prevention Specialist The Omaha Fire Department will contract with a Certified Juvenile Fire Prevention Specialist (Contractor)with five(5)years of experience working with Juvenile Firesetter Programming in the Omaha area. The Contractor will work on a part-time basis during the grant period to assist OFD's new Fire Prevention Manager in reestablishing the Juvenile Firesetter Program. The Contractor will assist in preparing,planning, and conducting the Juvenile Firesetter classes that are specific to Omaha; meet with non-profits, community-based organizations, and juvenile justice providers; and attend Juvenile Firesetter Program educational forums as needed. The Certified Juvenile Fire Prevention Specialist will: 1. Attend quarterly Douglas County Juvenile Justice and Provider Forum(JJPF)large group collaboration meetings with OFD's new Fire Prevention Manager to share information about the Juvenile Firesetter Program with juvenile justice system providers, community-based organizations, and non-profits serving youth in the Douglas and Sarpy County communities. 2. Reestablish and rebuild the relationships which had been in place between the OFD's Public Education Unit and the Douglas County Juvenile Assessment Center,Douglas County Attorney's Office,Project Harmony,the Department of Health and Human Services,Nebraska Families Collaborative, Region 6,Heartland Family Services, Lutheran Family Services,Child Savings Institute, and other mental health practitioners. 3. Conduct one-on-one and small group meetings with each agency to reconnect,discuss the referral criteria in place, and ensure the institutionalization of the process. 4. Conduct the initial preparation work,and teach the Juvenile Firesetter classes to get the program up and running by September 2014. 5. Mentor OFD's new Fire Prevention Manager. 6. Reestablish referrals for the Juvenile Firesetter Program from the court,mental health evaluations,the Douglas County Juvenile Assessment Center(JAC), Kids Safe, CASA,teachers, schools,parents, families, surrounding fire departments, law enforcement, community members, and arson investigators. 7. Assist the OFD on the new intake protocol for juveniles determined to have been involved in firesetter or fireplay behavior. Grant Request: $20,342 Omaha Fire Department Match: $ 0 Total: $20,342 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 7 of 26 NE Crime Commission-2013 JABG Grant CATEGORY D- SUPPLIES AND OPERATING EXPENSES BUDGET 1. SUPPLIES: Item Quantity Unit Price Amount Requested Applicant's Match Total Cost Play Safe be Safe 260 $12.50 $1,300 $1,950 $3,250 Kits $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ SUPPLIES SUBTOTAL $1,300 $1,950 $3,250 2. OPERATING EXPENSES— [Note Special Instructions]: Rate[per month] Amount Requested Applicant's Match Total Cost Rent—Equipment $ $ $ Rent—Facilities $ $ $ Telephone $ $ $ Utilities $ $ $ Auto Lease $ $ $ Photo Copying $ $ $ _ $50/month x Printing 12 months $ $ 600 $ 600 Non-consultant Contract Help $ $ $ Bookkeeping/Audit $ $ $ Other: $ $ $ $ $ $ OPERATING EXPENSES SUBTOTAL $ $ $ J SUPPLIES/OPERATING TOTAL $1,300 $2,550 $3,850 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 8 of 26 NE Crime Commission-2013 JABG Grant CATEGORY D- SUPPLIES AND OPERATING EXPENSES NARRATIVE Play Safe! Be Safe! Kits The City of Omaha is requesting$1,300 in grant funding for supplies and operating expense. The Omaha Fire Department(OFD)will purchase 260 Play Safe! Be Safe! kits from the BIC Corporation for the Juvenile Firesetters Program. Play Safe! Be Safe! is a multimedia fire safety education kit designed specifically for children. Each juvenile participate will receive two(2) kits; one (1)to teach their friends and families about fire safety, and one(1)to teach a preschool class or church youth about fire safety. National research on the Juvenile Firesetter curriculum has determined peer learning,through teaching preschool youth or church youth,reinforces positive behavior. As a result,juveniles are encouraged to become 'fire stoppers' rather than potential 'firesetters'. The BIC Corporation provides Play Safe! Be Safe! kits free of charge;however the cost for shipping and handling is$12.50 per item. OFD will serve 130 juveniles during the grant period; therefore a total of 260 kits are required. The City of Omaha is requesting grant funding for 104 kits totaling$1,300. OFD will provide match for the remaining 156 kits totaling $1,950. Printing The Omaha Fire Department(OFD)will provide handouts at each Juvenile Firesetter Program class, and brochures marketing the program to youth serving community based organizations, law enforcement, and the juvenile justice system. OFD will cover the cost of printing all handouts and brochures for two classes each month during the 12-month grant period. The City of Omaha will provide match at$50 per month for 12 months totaling$600. Grant Request: $1,300 Omaha Fire Department Match: $2,550 Total: $3,850 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 9 of 26 NE Crime Commission-2013 JABG Grant SECTION III: IDENTIFICATION OF PURPOSE AREAS Check which purpose area[s] this application will address and indicate the amount of JABG funds that will be used in the area. PURPOSE AREA CHECK IF AMOUNT PROGRAM OF GRANT ADDRESSES FUNDS FOR THIS AREA THIS AREA 1. Graduated Sanctions: Developing, implementing, & administering graduated sanctions for juvenile offenders. 2. Corrections/detention facilities: Building, expanding, renovating or operating temporary or permanent juvenile corrections or detention facilities, including training of personnel. 3. Court staffing and pretrial services: Hiring juvenile court judges, probation officers, &court-appointed defenders & special advocates, and funding pretrial services [including mental health screening and assessment] for juvenile offenders,to promote the effective and expeditious administration of the juvenile justice system. 4. Prosecutors [staffing]: Hiring additional prosecutors so that more cases involving violent juvenile offenders can be prosecuted and backlogs reduced. 5. Prosecutors [funding]: Providing funding to enable prosecutors to address drug, gang, and youth violence problems more effectively and for technology, equipment, and training to assist prosecutors in identifying and expediting the prosecution of violent juvenile offenders. 6. Training for law enforcement and court personnel: Establishing and maintaining training programs for law enforcement and other court personnel with respect to preventing and controlling juvenile crime. 7. Juvenile Gun Courts: Establishing juvenile gun courts for the prosecution and adjudication of juvenile firearms offenders. S. Juvenile Drug Courts: Establishing drug court programs to provide continuing judicial supervision over juvenile offenders with substance abuse problems and to integrate administration of other sanctions and services for such offenders. 9. Juvenile Records System: Establishing and maintaining a system of juvenile records designed to promote public safety. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 10 of 26 NE Crime Commission-2013 JABG Grant 10. Information sharing: Establishing and maintaining interagency information sharing programs that enable the juvenile and criminal justice systems, schools, and social services agencies to make more X $10,821 (Allocation) informed decisions regarding the early identification, control, supervision and treatment of juvenile s who repeatedly commit serious delinquent or criminal acts. 11. Accountability: Establishing and maintaining accountability based (Allocation) programs designed to reduce recidivism among juveniles who are X $10,821 referred by law enforcement personnel or agencies. 12. Risk and Needs Assessment: Establishing and maintaining programs to conduct risk and needs assessments of juvenile offenders that facilitate effective early intervention and the provision of comprehensive services, including mental health screening and treatment and substance abuse testing and treatment,to such offenders. 13. School Safety: Establishing and maintaining accountability based programs that are designed to enhance school safety. 14. Restorative Justice: Establishing and maintaining restorative justice programs. 15. Juvenile Courts and probation: Establishing and maintaining programs to enable juvenile courts and juvenile probation officers to be more effective and efficient in holding juvenile offenders accountable and reducing recidivism. 16. Detention/Corrections personnel: Hiring detention and corrections personnel and establishing and maintaining training programs for such personnel,to improve facility practices and programming. 17. Reentry: Establishing and maintaining reentry programs [The total should equal your predetermined grant amount] TOTAL= $21,642 (Allocation) 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 11 of 26 NE Crime Commission-2013 JABG Grant SECTION IV: PROBLEM STATEMENT 1. Juvenile Accountability Problems Identified: As a result of the development of a Comprehensive Community Juvenile Services Plan, list the juvenile accountability problems identified by the Coalition/Community Team [i.e. increase in juvenile drug arrests, no available sanction programs, increase in recidivism of youth on probation, etc.] and indicate the top three priority problems. [Limit 2 pages] The 2012 - 2015 Douglas County Comprehensive Juvenile Services Plan identifies eight priority areas for the City of Omaha/Douglas County. Each of the priority areas is a response to one or more juvenile accountability problems experienced by providers and the juvenile justice system. Below is a list of the juvenile accountability problems identified by the Juvenile Justice and Provider Forum during the development of the Comprehensive Plan. Juvenile accountability problems identified by the Juvenile Justice and Provider Forum(not listed in priority order), include: 1) Reduce barriers to attendance challenges for youth in Douglas County and the Omaha Metro. 2) Increase effective services to youth and reduce re-traumatizing events caused through the continued disconnect between the provider community(representing youth needs)and the systems/policies in place to support youth. 3) Provide centralization of information sharing, communication, and collaboration opportunities for the juvenile justice system and juvenile services providers in Omaha and Douglas County in order to ensure the greatest collective impact on each of the areas of identified need for youth. 4) Identify and develop strategies to address issues of Disproportionate Minority Contact (DMC)within the target populations identified through work with the Burns Institute. 5) Utilize core Juvenile Detention Alternatives Initiative (JDAI) strategies to restructure policy and practice to create strategic, collective system improvements and reform to most efficiently use resources to most effectively serve youth. 6) Reduce the number of unstably housed youth in the Metro Area. 7) Reduce recidivism and barriers to success for youth re-entering home placements following disruptions in home, school, and community as a result of formal legal actions. 8) Reduce incidence of youth violence and exposure to violence through strategic,holistic community-wide efforts. A. Complete the following statement for each problem to be addressed by the JABG funds: THE PROBLEM TO BE ADDRESSED BY THIS APPLICATION IS.... Information Sharing The problem to be addressed by this grant application is the fragmented, disjointed communication between the formal juvenile justice system,the Omaha Fire Department, and service providers. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 12 of 26 NE Crime Commission-2013 JABG Grant Reestablishment of the Juvenile Firesetter Program The problem to be addressed by this grant application is the absence of an effective alternative to detention and the need to reestablish Omaha Fire Department's (OFD)Juvenile Firesetter Program. B. Description of the Problem or Problems: For each problem statement, describe the problem. Focus on why it is a problem,how it was identified as a problem, and the impact on the community or communities. [Limit 2 pages per problem] Information Sharing The problem to be addressed by this grant application is the fragmented, disjointed communication between the formal juvenile justice system, the Omaha Fire Department, and community service providers. The issue of Information Sharing has been identified consistently since 2006 throughout Douglas County's Comprehensive Juvenile Services Planning Process. Douglas County,Nebraska hosts the largest juvenile population in the state and sees the largest incidence of at risk youth activity,juvenile crime, and status offenses (truancy and missing juvenile). Douglas County is home to over 100 community-based and governmental organizations directly serving juveniles or working to eradicate the socioeconomic factors that contribute to juvenile crime. With so many organizations targeting the same populations through a range of programs,providers tend to operate in silos and misunderstand the communitywide perspective. This leads to an inability to properly treat juveniles,make the appropriate referrals, and fill gaps in service. The Juvenile Justice and Provider Forum(JJPF),a partnership between Douglas County the City of Omaha, is the working group charged with facilitating and utilizing Douglas County's Comprehensive Juvenile Services Plan(and its priority areas)as an active guide in addressing issues effecting juveniles, and to ensure active utilization of the Plan to promote collective impact in services for youth. Due to staff turnover and restructuring at the Omaha Fire Department(OFD),the Juvenile Firesetter Program has not: been represented at the JJPF large group forum meetings; participated in priority area committee meetings; or shared information on Juvenile Firesetter Program classes through the JJPF list serve or website. Using the JJPF, OFD's Juvenile Firesetter Program will be able to collaborate effectively with the juvenile justice system and community-based service providers to hold youth offenders accountable for their actions,and enhance juvenile behavioral health services throughout Douglas County and the Omaha Metro. Another area of concern with regards to information sharing is the collection, retention,and availability of data relating to juvenile firesetters. The Omaha Fire Department's(OFD) previous Juvenile Firesetter Program Manager was the only individual responsible for gathering the data. A computer error resulted in other personnel being unable to retrieve the data. The OFD will work with the National Firesetter Program and other fire departments to determine the specific program data to be collected and reported in a nationally constructed database. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 13 of 26 NE Crime Commission-2013 JABG Grant Reestablishment of the Juvenile Firesetter Program The problem to be addressed by this grant application is the absence of an effective alternative to detention. The Omaha Fire Department(OFD) is the only department in Sarpy and Douglas County to offer a Juvenile Firesetter Program. As a result OFD's program is the only early prevention and intervention program available to the juvenile justice system, community-based organizations,and parents in the area. Over the last two years,the Douglas County Juvenile Assessment Center(JAC)has made 18 referrals to the OFD's Firesetter Program based on assessments conducted by JAC specialists. Each of these youth had been referred to the JAC from the County Attorney for a law violation. Youth entering the justice system as a result of low-level and/or first time offenses may show a need for firesetting education and intervention services, and often do not rise to the level of an arson charge. However,the act of fireplay indicates a need for firesetting intervention, specifically early prevention education and intervention programming. The OFD had worked closely with Project Harmony to obtain the appropriate mental health services for youth with fire setting behaviors. The Collaborative consisted of various professionals in the community that included the Department of Health and Human Services, Nebraska Families Collaborative, Region 6,Heartland Family Service, Lutheran Family Services, Child Saving Institute,other individual mental health practitioners,the Juvenile Assessment Center, Project Harmony, the County Attorney's Office and the OFD. After several meetings and discussions,the group developed procedures to assist the Omaha Fire Department in connecting juveniles to needed services. Nineteen youth were referred through this pilot project monitored by a JAC Assessment Specialist. OFD had also worked with Project Harmony to train personnel on child abuse reporting and the basics of how such cases are handled. OFD wanted to develop a memorandum regarding policies for reporting child abuse prior to the training. No training, however, actually occurred. When the Fire Prevention Manager retired,the procedure was no longer in place. The Fire Prevention Manager had been the individual providing the incident reports to the County Attorney's Office, and the process ceased with staff transition. Due to budget constraints and staff levels,the OFD Public Education Unit had only one staff member working in the Juvenile Firesetter Program. With the retirement of the previous Fire Prevention Manager during the Fall of 2013, there was a lag in transitioning new personnel into the position which resulted in insufficient training of the new Fire Prevention Manager. When transferred to the Public Education Unit,the new Fire Prevention Manager had not achieved the necessary certifications to conduct the Juvenile Firesetter classes. The OFD sent the new Fire Prevention Manager to two (2)six-day consecutive training classes in May,2014 conducted by the National Fire Academy. However the significant time lag between when the previous class was conducted and the new Fire Prevention Manager becoming certified was such that the procedures,processes and relationships established between the Omaha Fire Department, community organizations,the County Attorney's Office, and the Juvenile Assessment Center have been lost. In addition,while the new Fire Prevention Manager now has an understanding of the curriculum and training from the National Fire Academy,they still lack the understanding of 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 14 of 26 NE Crime Commission-2013 JABG Grant how to tailor the model to the nuances of Omaha and the juvenile justice system framework already established. As a consequence,the OFD's Juvenile Firesetter Program has ceased to operate as it was intended, and firesetting youth throughout Sarpy and Douglas County cannot be referred to early prevention education and intervention programming. 3. Statistical Documentation of the Problem: Provide relevant statistics for a three-year period,which reflect the problem[s] stated in 2. Statistics must be presented in a table or graph [not a narrative] and include numbers and percent change for three years. Also, provide a brief explanation of the statistics provided. Site the source of all data. [Limit 2 pages per problem] Information Sharing Table 1:2012-2015 Comprehensive Plan Survey Results Priority Area Overall Agreement(strongly agree and agree) Truancy 93.7% Early Assess 78.5% Effective Behavioral Health Care System 88.0% Re-Integration 91.5% Communication 78.1% DMC 80.0% Violence 93.2% Source of data:2009-2011 Douglas County Juvenile Services Comprehensive Plan Table 1 displays survey data collected during the 2012-2014 Comprehensive Planning process. This table presents results to the question,"Should Current Priorities Remain for the 2012—2014 Plan?" Overwhelmingly, respondents indicated a need for communication to continue to be a priority for the current Comprehensive Plan. Reestablishment of the Juvenile Fires etter Program The scope of youth fire-setting incidents relies on data from the National Fire Incident Reporting System(NFIRS). In a 2009 analysis done by the NFPA, it was reported that the data collected in NFIRS for this type of incident is problematic.Notably,the definitions for youth fire-setting vary,and depending on who enters the data,these fires could be categorized as either"fire play" or"fire-setting"under NFIRS coding. This categorization allows for the classification of individuals as playing with a heat source rather than intentionally setting fires. It should also be noted that not all fire-setting incidents get reported to the fire department. Some are reported to the police, some to mental health practitioners, some to schools and some are not reported at all. Presently the City of Omaha does not have a consolidated data source for collecting fire play and firesetting data. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 15 of 26 NE Crime Commission-2013 JABG Grant Table 2-Juvenile Arson Arrests in Omaha between 2010 and 2012. C'ily 1rf d?nutlia 2010 2011 2012 + Chanl c 2010-2012 Juvenile Arson Arrests 15 18 16 6.67% Total Arson Arrests 119 91 73 -38.66% Juvenile Arrests as a percentage of 12.61% 19.78% 21.92% 73.83% total arson arrests 10-17 Juvenile Population 44,294 43,929 44,148 -0.33% Total Population 407,334 409,082 412,689 13.15% Juvenile Arson Rate 33.86 40.98 36.24 7.03% Arson Rate for Total Population 29.21 22.24 17.69 -39.44% Data Source:OPD Crime Analysis;US Census Bureau—American Community Survey(5-year estimates for 2010,2011,and 2012);FBI UCR Crime by Type. As demonstrated by Table 2,while the total number of arson arrests in Omaha has decreased by 39 percent between 2010 and 2012,the number of juvenile arson arrests has increased by 7 percent. When examined as a rate of the corresponding population,a similar trend is found. Between 2010 and 2012,the Juvenile Arson Rate of Arrest increased from 33.86 per 100,000 to 36.24 per 100,000. In contrast,the Arson Rate of Arrest for the Total Population decreased by 39 percent,from 29.21 per 100,000 to 17.69 per 100,000. These figures demonstrate a disproportionate number of arson arrests occured within the juvenile population, and continue to be an issue to both the Omaha Police Department and the Omaha Fire Department. 2011-2013 Youth Served by the Omaha Fire DepartmentJuvenile Firesetter Program 200 _-_.... ._.....__...__ ........._ __.__ _ ...._._.__...._. ._..._---._. 180 160 140 z 2 100 80 40 2011 2012 2013 Year 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 16 of 26 NE Crime Commission-2013 JABG Grant SECTION V: PROJECT OPERATION Explain how your proposed project will work from beginning to end. This section should detail how the proposed project will work with participating agencies and program specifics [i.e.,target population,hours of operation, where the project will take place, how many youth the project will serve]. [Limit 2 pages] The City of Omaha will use 2013 JABG allocation funding to reestablish the Omaha Fire Department's (OFD)Juvenile Firesetter Program. OFD is the only department in Sarpy and Douglas County to offer a Juvenile Firesetter Program. As a result OFD's program is the only early prevention and intervention program available to the juvenile justice system, community organizations,and parents in the area. The Omaha Fire Department will contract with a Certified Juvenile Fire Prevention Specialist(Contractor)with five (5)years of experience working with Juvenile Firesetter Programming in the Omaha area. The Contractor will work on a part-time basis during the grant period to assist OFD's new Fire Prevention Manager in reestablishing the Juvenile Firesetter Program. The Contractor will assist in preparing,planning, and conducting the Juvenile Firesetter classes that are specific to Omaha; meet with non-profits, community- based organizations, and juvenile justice providers; and attend Juvenile Firesetter Program educational forums as needed. A) Information Sharing The primary vehicle for collaboration and communication regarding juvenile services and programs in Douglas County is the Juvenile Justice and Provider Forum(JJPF). The JJPF coordinates collaboration and information sharing through community-wide meetings held every other month,regular priority area committee meetings, and the sharing of resources and information. The Certified Juvenile Fire Prevention Specialist and OFD's new Fire Prevention Manager will attend quarterly JJPF large group collaboration meetings to share information about the Juvenile Firesetter Program with juvenile justice system providers,community-based organizations, and non-profits serving youth in the Douglas and Sarpy County communities. The Certified Juvenile Fire Prevention Specialist and OED's new Fire Prevention Manager will reestablish and rebuild the relationships which had been in place between the OFD's Public Education Unit and the Douglas County Juvenile Assessment Center, Douglas County Attorney's Office, Project Harmony,the Department of Health and Human Services,Nebraska Families Collaborative,Region 6,Heartland Family Services, Lutheran Family Services, Child Saving Institute, and other individual mental health practitioners. One-on-One and small group meetings will be conducted with each agency to reconnect, discuss the referral criteria in place, and ensure the institutionalization of the process. OFD's new Fire Prevention Manager will need to be given time and capacity to gain the necessary institutional knowledge regarding both the Juvenile Firesetter Program and the protocols and procedures established for referrals to the program. The Certified Juvenile Fire Prevention Specialist was responsible for making the initial connections with each agency and establishing the referral protocol. Therefore it is important that both the Certified Juvenile Fire Prevention Specialist and the new Fire Prevention Manager are both available to attend meetings. The Public Education Unit Battalion Chief, Fire Prevention Manager, and Fire Department Grant Personnel will work closely with the National Firesetter Program and Cedar Rapids Fire 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 17 of 26 NE Crime Commission-2013 JABG Grant Department in Iowa to develop standardized data collection measures,and enhance the program materials. B) Juvenile Firesetter Program The Certified Juvenile Fire Prevention Specialist will conduct the initial preparation work, and teach the classes to get the program up and running by September 2014. OFD's Fire Prevention Manager will be mentored by the Contractor, attend the classes,learn how to present the material, engage the youth, and establish connections with representatives from the University of Nebraska Medical Center's (UNMC) Burn Unit and the Omaha Police Department. The Omaha Fire Department(OFD)will offer three (3) Juvenile Firesetter classes per month focusing on juveniles between the ages of 12 to 18. Each class will be two (2)to three(3)hours in len th and include the following: Fire anatomy:heat,fuel,and oxygen; fire is fast,dark Omaha Fire Department -Certified Juvenile Fire and deadly; and videos to illustrate the class content Prevention Specialist and Fire Prevention Manager What constitutes arson; penalties for arson: first degree, Omaha Police Department-Training Specialist second degree,and third degree;restitution; and long term effects of arrest How burns can change a person's life; graphic pictures of University of Nebraska Medical Center-Burn Unit burn victims being cared for in the UNMC's burn unit Coordinator Upon completion of the Juvenile Firesetter Program,juvenile participants are issued two (2)Play Safe! Be Safe! kits and tasked with teaching fire education to preschool aged children. Play Safe! Be Safe! kits are multimedia fire safety education kits designed specifically for children. Juveniles will have one(1)kit to teach friends and families about fire safety, and one(1)kit to teach a preschool class or church youth about fire safety. National research on the Juvenile Firesetter curriculum has determined peer learning,through teaching preschool youth or church youth,reinforces positive behavior. As a result,juveniles are encouraged to become 'fire stoppers' rather than potential 'firesetters'. Students determined to have additional needs upon completion of the program will be referred to Project Harmony for follow-up. C) Increase Program Referrals The Certified Juvenile Fire Prevention Specialist and OFD's new Fire Prevention Manager will reestablish referrals for the program from the court,mental health evaluations,the JAC,Kids Safe, CASA,teachers, schools,parents, families, surrounding fire departments, law enforcement, community members, and arson investigators. In addition,the Omaha Fire Department intends to improve the intake of juveniles into the program by providing immediate intervention and intake of youth deemed to have been taking part in fire play or fire setting behavior. Within 24 hours of a juvenile having been determined to have started a fire, OFD will have interviewed and evaluated the juvenile. Interviews will be conducted in the juvenile's home. If a referral comes from a community organization,the Certified Juvenile Fire Prevention Specialist or the Fire Prevention Manager will make contact with the youth's parent/guardian within 24 hours of referral. The new intake protocol is designed to establish an immediate connection with the juvenile and their family, builds rapport, and reinforces to the youth that the class and contact is a direct result of the fire setting behavior. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 18 of 26 NE Crime Commission-2013 JABG Grant SECTION VI: ACTIVITY/TIMELINE Complete the following table by identifying major program activities by quarter and by position. Add to the chart as needed. [Limit 2 pages] ACTIVITY POSITION jsT 2nd 3rd 4th RESPONSIBLE Quarter Quarter Quarter Quarter Attend Large Group Certified Juvenile Fire JJPF Forum Meetings Prevention Specialist and Fire Prevention Manager Implementation of Certified Juvenile Fire Detention Alternatives Prevention Specialist and Fire Prevention Manager Email program class Fire Prevention Manager dates,brochures, and updates to JJPF Co- chairs for distribution Data analysis and Public Education records management Battalion Chief Offer three (3)Juvenile Certified Juvenile Fire Firesetter classes per Prevention Specialist and month focusing on Fire Prevention Manager juveniles between the ages of 12 to 18 Rebuild and Reestablish Certified Juvenile Fire relationships with the Prevention Specialist and Juvenile Justice System Fire Prevention Manager ❑ ❑ ❑ ❑ El ❑ ❑ El El ❑ ❑ ❑ ❑ El ❑ ❑ ❑ El El n ❑ ❑ ❑ ❑ El El ❑ ❑ ❑ ❑ ❑ El ❑ ❑ El ❑ El ❑ ❑ ❑ ❑ ❑ ❑ ❑ El ❑ L E. ❑ ❑ ❑ El ❑ - El El El ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ El - ❑ ❑ El 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 19 of 26 NE Crime Commission-2013 JABG Grant SECTION VII: CONTINUATION INFORMATION A. Complete the table provided for youth served for a maximum of three years. Explain any significant increases/decreases in numbers served. 2011 2012 2013 Youth Referred 70 177 158 Youth Accepted into Program 70 177 158 Youth Completed Program[unduplicated] 70 177 158 Youth Continuing in Program[unduplicated] Youth not completing the program,and why A. New Law Violation B. Drop Out C. Moved D. Other: TOTAL not completing the program M RACE '�' ,..._ '..,_. � '' White American Indian or Alaskan Native Asian Black or African American Native Hawaiian or other Pacific Islander Total ETHNICITY 1`'=�t � ,€ ,re. . .A. �` $6 .' •.� 1 Hispanic Non-Hispanic Total GENDER ,' Male Female Total AGE .e . . .... r � ��. ..4?� �}A' .. •€�., ,t. ., e. • 9 and under 10 11 12 13 14 15 16 17 18 and over Total 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 20 of 26 NE Crime Commission-2013 JABG Grant B. Describe the impact of the project on the community, agency,and client/family. Studies have shown that the majority of juveniles possess an interest in fire and nearly half have engaged in fireplay. For many juveniles,the attraction to fire leads to juvenile fireplay and firesetting/firestarting activity that fire investigators determine to be short of arson. This behavior may be a precursor for the crime of arson. Families and law enforcement personnel are often reluctant to take action on what is deemed a one-time occurrence. Law enforcement personnel sometimes fail to report incidents as crime and so the juvenile avoids intervention and/or prosecution. Sometimes families simply ignore the seriousness of the behavior. However,all juveniles who have engaged in fireplay or firesetting behavior need intervention. Even very young children who were just curious need to be educated on the dangers of fireplay so that they do not continue the behavior and grow up to be arsonists. The Omaha Fire Department(OFD) is the only department in Sarpy and Douglas County to offer a Juvenile Firesetter Program. As a result OFD's program is the only early prevention,and intervention program available to the juvenile justice system,community-based organizations, and parents in the area. The reestablishment of the program,sharing information and resources about the program, and increasing the referral efficiency will greatly impact the communities of both Sarpy and Douglas County. C. Provide a success story about the project. Two letters of support are included in the application. Antwon was a fire setter that became a fire stopper. He had an active and unhealthy interest in fire and came into contact with the juvenile courts as a result. As part of his restitution from the courts he was required to take the Juvenile Firesetter Program class. As part of the restitution set by his mother he was required to attend for six months. Antwon actively and voluntarily attends the Juvenile Firesetter Program and has continued to volunteer as an advocate for the program for the last two years. D. Describe any unanticipated challenges in implementation or operation of the project. How were these challenges addressed? A serious challenge that was determined during the planning of this project is the staffing levels available within the Omaha Fire Department's Public Education Unit. Due to budget constraints and staff levels,the OFD Public Education Unit had only one staff member working in the Juvenile Firesetter Program. With the retirement of the previous Fire Prevention Manager during the Fall of 2013,there was a lag in transitioning new personnel into the position which resulted in insufficient training of the new Fire Prevention Manager. The institutional knowledge needed to operate the Program, foster the relationships with the necessary stakeholders,outreach in the community, and teach the Juvenile Firesetter classes was not sufficiently transferred to the new Fire Prevention Manager. As a consequence,the OFD's Juvenile Firesetter Program has ceased to operate as it was intended, and firesetting youth throughout Sarpy and Douglas County cannot be referred to early prevention education and intervention programming. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 21 of 26 NE Crime Commission-2013 JABG Grant To ensure this type of incident does not reoccur in the future within the Public Education Unit, the Omaha Fire Department has allocated funding to send three (3)additional personnel, one(1) from each shift, to the National Fire Academy's Juvenile Firesetter Program classes. As a result, a number of personnel will have the necessary certifications to conduct Omaha's Juvenile Firesetter Program classes. The Public Education Unit is working closely with the National Firesetter Program and the Cedar Rapids Fire Department to ensure the program continues to be effective,based on best practices, and a data collection tool that conforms to national standards. The Certified Juvenile Fire Prevention Specialist will provide mentoring to the new Fire Prevention Manager and three(3) additional OFD staff obtaining National Fire Academy Training. This will ensure the institutional knowledge transferred,protocols established, and relationships built are known and shared across multiple personnel. The new Fire Chief recognizes the importance of the program, and will work to enhance the program through the Fire Department's 2016 budget. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 22 of 26 NE Crime Commission-2013 JABG Grant SECTION VHI: LETTERS OF COMMITMENT/SUPPORT All letters of commitment and support are to be submitted as part of this application. Letters submitted separately from the application will NOT be considered. Submit no more than five [5] letters. Letters may be addressed to: Michael E. Behm, Executive Director c/o Nebraska Crime Commission. SECTION IX: REQUIRED FORMS Read the following required forms and have them signed by the Authorized Official for the grant application. 1. CERTIFIED ASSURANCES 2. CERTIFICATIONS REGARDING LOBBYING;DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTER; AND DRUG-FREE WORPLACE REQUIREMENTS The Authorized Official is the following: Counties: County Board Chair Cities: Mayor, City Administrator Non-Profit: Board Chair or Vice-Chair[not agency director]. State: State Agency Director 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 23 of 26 NE Crime Commission-2013 JABG Grant CERTIFIED ASSURANCES Juvenile Justice and Delinquency Prevention Act Grant Funds (a) THE HATCH ACT:Federal law prohibits certain partisan political activity by an officer or employee of the state or local agency if his or her principal employment is in connection with an activity which is financed in whole or part by loans or grants made by the United States or a federal agency. The law is enforced by the United States Civil Service Commission. (b) UNIFORM RELOCATION:Pursuant to the Uniform Relocation Assistance and Real Property Acquisition Policy Act of 1970,P.L. 91-646,84 Stat. 1984,and Guideline G 4061.1A,as amended any program which uses federal financial assistance to pay all or part of the cost of any program or project which will result in the displacement of any person shall provide that: a. Fair and reasonable relocation payments and assistance shall be provided to or for displaced persons as are required in such regulations as are issued by the U.S.Attorney General. b. Relocation or assistance programs shall be provided for such persons in accordance with such regulations issued by the U.S.Attorney General. c. Within a reasonable period of time prior to displacement, decent, safe and sanitary replacement must be available to the displaced person in accordance with such regulations as issued by the U.S.Attorney General. (c) ENVIRONMENTAL POLICY ACT:No portion of any grant which might have an effect on the environment will be approved until an environmental evaluation form has been submitted and a determination made that the project will not have an adverse effect on the environment. An environmental evaluation will be required with the grant application if the applicant's project involves any of the following: a. New construction projects; b. The renovation or modification of a facility which leads to an occupancy of more than 25 persons; c. The implementation of programs involving the use of pesticides or other harmful chemicals. d. The implementation of programs involving the use of microwaves or radiation. e. Research and technology whose anticipated or intended future application could be expected to have a potential effect on the environment. f. Other actions which require the substantial commitment of resources or trigger such a substantial commitment by another as determined by the responsible federal official to possibly have a significant effect on the quality of the environment. (d) PROCUREMENT OF SPECIAL EQUIPMENT:The Juvenile Justice Advisory Group expects that the subgrantee will procure such special equipment being purchased in whole or in part with grant funds by that method, authorized by state law or local ordinance, which results in the lowest price for goods of the kinds or type required. (e) NON-SUPPLANTING REQUIREMENT: The Juvenile Justice and Delinquency Prevention Act contains a non-supplanting requirement. This requirement stipulates that federal funds under Title II may not be used to supplant state and local funds that would have been available in the absence of federal aid. In complying with this requirement,the Nebraska Commission on Law Enforcement and Criminal Justice will rely on written certification by state agencies and local government units to the effect that federal funds have been used to increase state or local funds available for law enforcement. (f) BUILDING ACCESSIBILITY AND USE BY PHYSICALLY HANDICAPPED: Any construction, design or alteration of a building or facility which will be used by the public or which may result in the employment or residence of physically handicapped persons shall provide for accessibility and use to physically handicapped persons through appropriate items such as ramps, handrails,guardrails as required by 42 U.S.C.4152 1970 and 34 Fed.Ref. 12828 1969. (g) CONFLICT OF INTEREST:Requests for proposals or invitations for bid issued by the grantee or subgrantee to implement the grant or subgrant project are to provide notice to prospective bidders that the Office of Juvenile Justice and Delinquency Prevention organizational conflict of interest provision is applicable in that contractors that develop or draft specifications, requirements, statements of work and/or RFP's for a proposed procurement,shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. (h) ACCOUNTING: The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary will be maintained to assure fiscal control,proper management,and efficient disbursement of received funds. (i) RECORD KEEPING: The applicant assures that it shall maintain required data and information and shall submit required reports deemed necessary by the Nebraska Commission on Law Enforcement and Criminal Justice. (j) CERTIFICATION: The applicant certifies that the programs contained in its application meet all the requirements, that all the information is correct,that there has been appropriate coordination with affected agencies,and that the applicant will comply with all provisions of applicable federal and state laws. (k) COMPLIANCE: The applicant assures that it will comply and all of its contractors will comply, with the non-discrimination requirements of the Juvenile Services Act;Title VI of the Civil Rights Act of 1964;Section 504 of the Rehabilitation Act of 1973 as amended;Title IX of the Education Amendments of 1972;the Age Discrimination Act of 1975;and the Department of Justice Non- Discrimination Regulations 28 CFR Part 42,Subparts C,D,E,and G and the Americans with Disabilities Act. (1) REPORTING OF LEGAL ACTION:The applicant assures that in the event a federal or state court,or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color,religion,national origin or sex against a recipient of funds,the recipient will forward a copy of the finding to the Crime Commission and the Office of Civil Rights Compliance[OCRC]of the Office of Justice Programs. 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 24 of 26 NE Crime Commission-2013 JABG Grant (m) EQUAL EMPLOYMENT: The applicant assures that, if required, it will formulate an equal employment opportunity program [EEOP] in accordance with 28 CFR 42.301 et.seq., and submit a certification to the state that it has a current EEOP on file which meets the requirements therein. (n) SINGLE AUDIT REQUIREMENT: Pursuant to Office of Management and Budget Circular A-128,A Audits of state and Local Governments: and A-133,A Private Non-Profit@ agencies,each applicant must comply with the Single Audit Act. A copy of the audit is to be submitted to the Crime Commission. (o) CONFIDENTIALITY OF INFORMATION:No recipient of monies under the Juvenile Services Act shall use or reveal any research or statistical information or other type of information acquired or furnished under this program by any person/juvenile and identifiable to any specific private person/juvenile for any purpose other than the purpose for which such information was obtained in accordance with the Act. (p) FINANCIAL REPORTING: The applicant agrees to submit financial reports and progress reports indicating activities undertaken, expenditures,and general progress of the project. A final report[using the same report forms]is required to be submitted at the end of the project period. The final report will include data necessary to verify the success or failure of the project. (q) ADHERENCE TO LAWS,RULES AND REGULATIONS:The applicant also understands and agrees: [I]that funds received are to be expended only for the purposes and activities covered by the applicant's approved application and budget, [2] that the grant may be terminated by the Nebraska Commission on Law Enforcement and Criminal Justice if the applicant fails to comply with the provisions of the Juvenile Justice and Delinquency Prevention Act and all amendments thereto,any of the certified assurances listed above,or any other requirements of the Crime Commission. (r) OTHER CONDITIONS:The applicant also understands and agrees: [1]that any grant received as a result of this application shall be subject to the grant conditions and other policies,regulations,and rules issued by the Nebraska Commission on Law Enforcement and Criminal Justice and the Office of Juvenile Justice and Delinquency Prevention for the administration of grant projects under the Juvenile Justice and Delinquency Prevention Act and any other applicable Federal Acts, Executive Orders,and Guidelines; [2]that funds awarded are to be expended only for the purposes and activities covered by the applicant's approved application and budget; [3]that the grant may be terminated in whole or in part by the Nebraska Commission on Law Enforcement and Criminal Justice at any time that the Commission finds a substantial failure to comply with the provisions of the Act or regulations promulgated there under including these grant conditions,or plan or application obligations but only after notice and hearing and pursuant to Juvenile Justice Advisory Group and Office of Juvenile Justice and Delinquency Prevention procedures; [4] that appropriate grant records and accounts will be maintained and made available for audit as prescribed by the Commission;and[5]that the appropriate share of the total costs of this project shall be contributed by the Applicant from non-federal funds which are not being used in connection with any other program which is receiving federal financial assistance. CERTIFICATION I certify that I have read and reviewed the above assurances and the applicant will comply with all provisions and requirements of the Crime Commission,the Juvenile Justice and Delinquency Prevention Act of 1974[as amended] and all other applicable federal and state laws. [SIGNATURE OF AUTHORIZED OFFICIAL] [DATE] -7 // / /L( Jean Stothert Mayor [TYPED NAME] [TITLE] 402-444-5000 [TELEPHONE NUMBER] 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 25 of 26 NE Crime Commission-2013 JABG Grant CERTIFICATIONS REGARDING LOBBYING; DEBARMENT,SUSPENSION AND OTHER RESPONSIBILITY MATTER; AND DRUG-FREE WORPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,"New Restrictions on Lobbying"and 28 CFR Part 67,"Government-wide Debarment and Suspension[Non procurement]and Government-wide Requirements for Drug-Free Workplace[Grants]." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction,grant,or cooperative agreement. 1. LOBBYING 3. DRUG-FREE WORKPLACE[GRANTEES OTHER THAN INDIVIUALS] As required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 CFR Part 69,for persons entering into a grant or cooperative The applicant certifies that it will or will continue to provide a drug-free agreement over$100,000,as defined at 28 CFR Part 69,the applicant workplace by: certifies that: A. Publishing a statement notifying employees that the unlawful [a]No Federal appropriated funds have been paid or will be paid,by or on manufacture,distribution,dispensing,possession,or use of a controlled behalf of the undersigned,to any person for influencing or attempting to substance is prohibited in the grantee's workplace and specifying the influence an officer or employee of any agency,a Member of Congress,an actions that will be taken against employees for violation of such officer or employee of Congress,or an employee of a Member of Congress prohibition: in connection with the making of any Federal grant,the entering into of any cooperative agreement,and the extension,continuation,renewal, B. Establishing an on-going drug-free awareness program to inform amendment,or modification of any Federal grant or cooperative employees about— agreement; [a] The dangers of drug abuse in the workplace; [b]If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an [b]The grantee's policy of maintaining a drug-free workplace; officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in [c]Any available drug counseling,rehabilitation,and employee assistance connection with this Federal grant or cooperative agreement,the programs;and undersigned shall complete and submit Standard Form—LLL,"Disclosure of Lobbying Activities,"in accordance with its instructions; [d] The penalties that may be imposed upon employees for drug abuse violation occurring in the workplace; [c] The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers[including C. Notifying the employee in the statement that the employee will: subgrants,contracts under grants and cooperative agreements,and subcontracts]and that all subrecipients shall certify and disclose [a] Abide by the terms of the statement;and accordingly. [b]Notify the employer in writing of his or her conviction of a criminal drug statute occurring in the workplace no later than five calendar days 2. DEBARTMENT,SUSPENSION,AND OTHER after such convictions; RESPONSIBILITY MATTERS[DIRECT RECIPIENT] The subgrantee shall notify the Crime Commission in writing of any As required by Executive Order 12549,Debarment and Suspension,and conviction for a violation of a criminal drug statute occurring in the implemented at 28 CFR Part 67,for prospective participants in primary workplace no later than five calendar days after such conviction. covered transaction,as defined at 28 CFR Part 67,Section 67.510- The subgrantee certifies that it will take one or more of the following actions A. The applicant certifies that it and its principals: within 30 calendar days of receiving notice of the conviction: [a] Are not presently debarred,suspended,proposed for debarment, A. Taking appropriate personnel action against such an employee,up to and declared ineligible,sentenced to a denial of Federal benefits by a State of including termination,consistent with the requirements of the Rehabilitation Federal court,or voluntarily excluded from covered transactions by any Act of 1973,as amended;or Federal department of agency; B. Requiring such employee to participate satisfactorily in a drug abuse [b] Have not within a three-year period preceding this application been assistance of rehabilitation program approved for such purpose by a convicted of or had a civil judgment rendered against them for commission Federal,State or local health,law enforcement,or other appropriate of fraud or a criminal offense in connection with obtaining,attempting to agency; obtain,or performing a public[Federal,State,or local]transaction or contract under a public transaction;violation of Federal or State antitrust The subgrantee certifies that it will make a good faith effort to continue to statutes or commission of embezzlement,theft,forgery,bribery, maintain a drug-free workplace. falsification or destruction of records,making false statements,or City of Omaha receiving stolen property; 1819 Famam Street,Suite 300,Omaha,NE 68183-0300 [c] Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity[Federal,State,or local]with Organization Name and Address: commission of any of the offenses enumerated in paragraph[1][b]of this certification;and Jean Stothert,Mayor [d] Have not within a three-year period preceding this application had one Typed Name and Title of Authorized Representative or more public transactions[Federal,State or local]terminated for cause or default;and . B. Where the applicant is unable to certify to any of the statements in this \Si nature Date�1 r/jigi certification,he or she shall attach an explanation to this application. g 04/11/14 Rev:07/16/14 City of Omaha,Nebraska Page 26 of 26 NE Crime Commission-2013 JABG Grant 011&H'A Nor g1 i *' � r.,, h. - OR�rCED;i�Eg4Vr4 e, '4RjM� �d0 City of Omaha " Jean Stothert,Mayor November 6, 2013 Todd R.Sehmaderer Chief of Police Officer Eric White #1497 Omaha Police Department Omaha Police Department "To Serve and Protect" 505 South 15th Street 505 South 15th Street Omaha, NE 68102 Omaha,Nebraska 68102-2769 00 Attn: Training Academy fax(4( 02)44Q-38982)QQQ-5898 www.opd.ci.omaha.ne.us To Parties concerned with the OFD JFS Prevention Program, I am providing this letter as a written endorsement of the Omaha Fire Department's Juvenile Fire Safety.(JFS) Prevention Program. The JFS Class has been educating youth for a number of years. it is managed and,facilitated by OFD's Captain David Mann. Officers have assisted:with 'presenting a Power Point show on the consequences of criminal activity and highlight the specifics of Arson. A chronological explanation of What happens during an arson investigation is provided, including evidence'gathering, arrest, charges, court and consequences. Of all the crimes committed by juvenile offenders, arson comprises the elements of a Felony most often due to property damage or potential threat to life. Monthly JFS presentations generally run from 2 to 3hrs. JFS Presentations are geared toward 3-7 yr olds, 8-11 yr olds or 12-18yr olds. As an Omaha Police Officer I assist with the later two age groups. My role includes formal uniform presence, security, on site-access to a Police Precinct with a meeting room, an educational presentation and a question and answer session. Use of a Precinct allows a safe, secure facility outside of the home of the offender. The target audience often consists of youth who have been brought to the attention of public safety officials through their illegal handling of flammable or explosive material. The curriculum, however, is packaged in a way that educates all youth in a positive manner. The.JFS Program provides the audience with skills that are easily learned and retained throughout their lifetime. Additionally the educational impact is compounded as participants in the program are provided training material and a simple curriculum to educate siblings, peers or any youth within the same age group. The course cumulates by awarding the title of "Fire-Stopper" to each participant as they collect their respective education kit and certificate. I was so impressed with the program I asked my own daughter to attend. An Internationally Accredited Law Enforcement Agency In the past Precinct Officers were unable to make the presentations regularly due to staffing and calls for service. As a Training Academy Officer I have been able to schedule the JFS Presentations as part of my educational duties. Since September, 2012, I have been able to regularly conduct the Presentations with Capt Mann. Capt. Mann retires this week. He advised that OFD is pursuing a grant to continue the JFS Presentations. Please note my support for the JFS program and do not hesitate to contact with any questions that may assist in securing a grant for its continued availability to juveniles in our community. Respectfully submitted for consideration, •- . OFFICER ERIC WHITE#1497 j'k> Omaha Police Department-Training Academy W:402.444.5856 I C:402.598.5804 I F:402.444.4117 y eric.white@ci.omaha.ne.us I www.joinopd.com "Be careful in teaching, \C�' 'i" For error in teaching amounts to deliberate sin." '� (�� - Hlhics of our fathers(Pickle Aral,Ch.4) ` R 9PD,�)�� v J� bTHP. WJEDIOJUNIR April 10, 2014 Captain Melanie Bates City of Omaha Mayor's Office 1819 Farnam St. Omaha, NE 68183 RE: "Letter of Support"for the Omaha Fire Department Juvenile Fire Starter Program To whom it may concern: Please allow me to introduce myself. My name is Alan Didier, RN and I have been the Nurse Manager of the Burn Unit at The Nebraska Medical Center for the last 11 years. During this time, I have had the privilege to work with the Omaha Fire Department (OFD)and the Omaha Police Department(OPD)by educating children ages 12 to 18 years old, as well as their parents, on the myriad of sobering and unremitting long-term consequences associated with burn injuries and their se queia. This triad partnership has proven to be extremely effective these last 11 years as evidenced by the fact that there has been no student, who completed the OFD Juvenile Fire Starter(JFS) program, receive treatment for a burn in our Burn Unit or our Bum Clinic. This alone speaks to the effectiveness of the OFD JFS program, which is coordinated by Captain Dave Mann and contributions from Officer Eric White and me. Though the OFD JFS program has shown to be a resounding success, we must continue to impress upon the youth of Omaha that playing with fire will result in severe consequences to their body, lives,families, finances, and their future—if they survive the burn injury. Data from the U.S. Department of Justice-Federal Bureau of Investigation. Crime in the United States 2008: Uniform Crime Report; September 2009, reported that"juveniles(younger than 18 years of age) account for almost half of all arson arrests in the United States during the last decade. No other Federal Bureau of Investigation index of crime has such a high rate of juvenile involvement." Page 1 of 2 The Nebraska Medical Center Burn Services 987590 Nebraska Medical Center Omaha, NE 68198-7590 402-552-BURN(2876) lill THE 4 . ICAL R It is also well published that juvenile fire setting behaviors inflict enormous burdens on society, e.g. law enforcement agencies, schools, families, medical personnel, and devastating costs for the community. As a result, we must continue to address this community problem through early intervention of at-risk children by ensuring that the OFD JFS program remains well funded and is always available for Omaha's at-risk youth. For these reasons, it is with great pleasure that I submit this letter of support for the Omaha Fire Department's Juvenile Fire Starter Program (JFS). I hope and pray that this community-based educational program, and our partnership, never ceases. Respectfully submitted, C ed' ' ZG--(.17/Z---' Alan Didier, RN Nurse Manager, Burn Unit The Nebraska Medical Center 987590 Nebraska Medical Center Omaha, NE 68198-7590 402-553-3442 LDidier@NebraskaMed.com Page 2 of 2 The Nebraska Medical Center Burn Services 987590 Nebraska Medical Center Omaha, NE 68198-7590 402-552-BURN(2876) 'dowry DONALD W. KLEINE N. ougta eouutp attorney n *, BRENDA BEADLE,CHIEF DEPUTY * */ 601 HALL OF JUSTICE/OMAHA,NEBRASKA 68183.0406 HEBRASKP.-- April 10,2014 Mr.Darrell Fisher,Executive Director Nebraska Crime Commission 301 Centennial Mall South Lincoln,NE 68509-4946 Dear Mr.Fisher: The Douglas County Attorney's Office Juvenile Division is committed to the goals of the City of Omaha's FY 2013 Federal Juvenile Accountability Block Grant application. The national Juvenile Firesetters Program provided by the Omaha Fire Department helps meet the needs of restitution plans for youth who have committed personal and property crimes. Used as an intervention program, the Juvenile Firesetters Program helps prevent formal involvement with the Juvenile Justice System. The program educates youth about the consequences of arson including property damage and potential threat to life. Effective restitution plans hold offenders accountable for their actions and help them understand the effects of their criminal activity through education. I encourage your support of the City of Omaha JABG FY2013 grant application. Sincerely, ado Nicol rundo Deputy County Attorney Douglas County Attorney's Office,Juvenile Division Telephone(402)444-7051 Juvenile Fax(402)444-1754 April 9, 2014 Mr. Darrell Fisher,Executive Director Nebraska Crime Commission 301 Centennial Mall South Lincoln,NE 68509-4946 I'm writing this letter in regards to Captain David Maim who has been a positive influence in my son's life. For the past two years my son(Antwon J. Warren Jr.)has been volunteering with Captain Mann in the JFS Program. Although it started out as lemons without salt;this program has helped my son to make pitchers of lemonade. In the past my son was a curious fire starter, and now he is an advocate of fire prevention. My son has always been fascinated with all aspect of the fire department,and I wanted his further experiences with it to have a dynamic affect on any future contact that he will have when it comes to fire. My son stated in the past that striking a match or seeing a lighter being flicked, reminded him of fireworks,it was like WOW! How does that work! No.w his reply when he sees on the news another fire,he is disturbed by it and says;"WHATS WITH ALL OF THESE FIRES!" I accredit that response to the JFS Prevention Program that he has thoroughly enjoyed for two wonderful years! When Captain Mann retired there were many sad hearts including ours;therefore what a blessing it would be to the community to have him back teaching this program that is so desperately needed. We hope for the sake of many families that Captain David Mann is given back this position in Educating the public on taking the necessary steps in preventing fires in our area as well as passing this informative knowledge on to others nationwide. I am happy to say that Antwon conversation has never been about fire but since he's been volunteering with Captain David Mann his message on fire prevention has been loud and very clear to others; "FIRE IS A TOOL NOT A TOY!" I love that saying and we would love to see Captain Mann back,who instilled this valuable information in the heart of my son as well as other little ones. Sincerely, Laquita J. Jones 7249 Ames Circle Omaha,Ne. 68134-2348 (402)208-6599 iijones2863@vahoo.com April 9, 2014 Mr. Darrell Fisher,Executive Director Nebraska Crime Commission 301.Centennial Mall South Lincoln,NE 68509-4946 It is my pleasure to write this letter regarding my two years of experience in working along with Captain David Mann, in the JFS(Juvenile Fire Setters) Program. When I was twelve years old my curiosity got the best of me and I got in trouble for playing with fire. Then my mother took me down to the fire Department and I was informed about Captain Mann, he got us signed up With JFS Program immediately. My mother said I would have to complete the program for at least one year; but after that first six months I wanted to go as long as the classes existed;that's why I really want Captain Mann to go on with the program. It would mean so much to me and a lot of other young people will benefit. I strongly feel that it will be a great success, because Captain Mann is not only a good speaker but he is also great with kids and that right there is a winner in itself. I also think Captain Mann has a great since of humor and that makes for a fun learning experience. Therefore,without further ado, I strongly recommend Captain Mann for this position back, because he has a good heart and his main focal point is to help people.And that is why I'm where I am today,fire free and as happy as can be! Sincere thanks, Antwon J. Warren Jr. 7249 Ames Circle Omaha, Ne. 68134-2348 (402)208-6599 I"ones2863 ahoo.com 4 AGREEMENT This Agreement is made and entered into this 4 day of / , 2014 by and between the City of Omaha, a municipal corporation (herein referred to as " e City") nd Dave Mann, 2628 North 112`"Avenue,Omaha,Nebraska 68184(hereinafter referred to as "Contr or"). WHEREAS, the City of Omaha has received funds from the Nebraska Commission on Law Enforcement and Criminal Justice, FY 2013 Federal Juvenile Accountability Block Grant(JABG), award #13-JA-602; and, WHEREAS, the City has agreed to administer the FY 2013 Federal Juvenile Accountability Block Grant(JABG),award#13-JA-602 (hereinafter referred to as"Grant Award"); and, WHEREAS, the City wishes to contract with the Contractor as described below, to obtain the Contractor's services in the implementation of the Grant Award. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following, along with all other obligations expressed or implied in this Agreement: A. The Contractor agrees to perform the following professional services as part-time Certified Juvenile Fire Prevention Specialist: • Attend quarterly Douglas County Juvenile Justice and Provider Forum (JJPF) large group collaboration meetings with the Omaha Fire Department's (OFD)Fire Prevention Manager. Share information about the Juvenile Firesetters Program with juvenile justice system providers, community-based organizations, and non-profits serving youth in the Douglas and Sarpy County communities. • Reestablish and rebuild the relationships between OFD's Public Education Unit and the Douglas County Juvenile Assessment Center(JAC), Douglas County Attorney's Office,Project Harmony, the Nebraska Department of Health and Human Services (DHHS), Nebraska Families Collaborative, Region 6 Behavioral Healthcare, Heartland Family Service, Lutheran Family Services,the Child Savings Institute, and other Omaha area mental health practitioners. • Conduct one-on-one and small group meetings with each agency to reconnect, discuss the juvenile firesetters referral criteria in place, and ensure the institutionalization of the process. • Conduct initial preparation work and teach Juvenile Firesetters classes to get the program operational by December 31, 2014. • Instruct, train, and teach the Omaha Fire Department's (OFD) Fire Prevention Manager on Juvenile Firesetters program during the length of the agreement. • Reestablish referrals for the Juvenile Firesetters Program from the Douglas County District Court, mental health evaluators, the Douglas County Juvenile Assessment Center (JAC), Kids Safe, CASA for Douglas County, schools, teachers, parents, families, surrounding fire departments, law enforcement, community members, and arson investigators. • Assist OFD to develop a new Juvenile Firesetters Program intake protocol for juveniles determined to have been involved in firesetter or fireplay behavior. • In coordination with and approval from the OFD Public Education Bureau and City Grants Administrator order the program supplies identified in the attached Revised Final Grant Application and partially funded by the FY 2013 Federal Juvenile Accountability Block Grant (JABG), award#13-JA-602. • Develop and maintain an Omaha Juvenile Firesetters Program database. • Collaborate with the National Juvenile Firesetters Program and utilize the national database for the purposes of participating in such program. Certified Juvenile Fire Prevention Specialist Juvenile Firesetters Program Preparation $27.50/hour x 503.0 hours $13,833 Juvenile Firesetters Program Presentation $27.50/hour x 236.7 hours $ 6,509 Total Agreement Amount:S20,342 B. The Contractor agrees to maintain records and accounts, including personnel, financial and property records, sufficient to identify and account for all costs pertaining to the project and certain other records as may be required by the City to assure a proper accounting for all project funds. These records shall be turned over to the City record keeping purposes at the end of the agreement. C. The Contractor shall comply with all evaluation requirements, as prescribed by the City of Omaha. The Contractor will submit quarterly progress reports to the City of Omaha Grants Division on Omaha Juvenile Firesetters Program activities. Such progress reports shall be due five(5)business days after the end of each quarter. D. The Contractor agrees to maintain all records of daily program activities in an electronic format acceptable to the City. All records shall be shared with the Grants Administrator or designee and the Omaha Fire Department Public Education Bureau. The Contractor further agrees to turn over all documents developed as part of this agreement and pertaining to the Juvenile Firesetters Program at conclusion of this agreement. If the Contractor is an individual or sole proprietorship,the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of Administrative Services website at www.das.state.ne.us. -2 - 2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE)Program. 3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. §4-108. II. COMPENSATION The City shall compensate the Contractor in an amount not to exceed, under any circumstances, $20,342 ("Maximum Compensation"). Following the execution of this Agreement and during the term of this Agreement the Contractor shall submit periodic invoices to the City contact person,detailing services performed and the cost thereof. The City shall pay such invoices within thirty(30) days after the date of the invoice. Compensation shall be provided from the FY 2013 Federal Juvenile Accountability Block Grant (JABG), award #13-JA-602. All receipts and expenditure reports shall be maintained and made available as requested for auditable evidence by the Contractor. All requests for reimbursement shall be submitted to the City of Omaha, Mayor's Office, Grant Administrator, 1819 Farnam Street, Suite 300, Omaha,Nebraska 68183. Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall be the property of the Contractor. In the event that the Contractor breaches any provision of this Agreement, the City may, at its sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum Compensation to the Contractor. III. TERM This Agreement shall become effective on the date of execution and shall terminate on June 30, 2015. Permissible expenditures under this grant incurred after October 27, 2014 will be paid as if they occurred after the effective date. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under this Agreement. In the event the grant award period is extended by the funding agency, the Agreement shall automatically be extended to the end of the approved extension. - 3 - IV. INDEMNITY To the extent allowed by law, the Contractor covenants and agrees to indemnify and hold harmless the City of Omaha, their officers, agents and employees, their successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature asserted by Contractor or by anyone else, for personal injury or death, or property damage in any way arising out of or resulting from the acts of the Contractor's employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in defending against any claims made against the City of Omaha provided, however, that the Contractor shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the City, its agents or employees. The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly, contingently or otherwise,affects or might affect the other parties. V. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE The Equal Employment provisions of this Agreement are as set forth in the Equal Employment Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or any subcontractor to comply with any portion of this program as herein stated and described will subject the offending party to any or all of the following penalties: A. Withholding of all future payments under the involved Agreement to the Contractor until it is determined the Contractor or subcontractor, is in compliance with the provisions of the Agreement. B. Refusal of all future bids or Agreements with the City or any of its departments or divisions until such time as the Contractor, or subcontractor, demonstrates that it has established and shall carry out the policies of the program as herein outlined. VI. NONDISCRIMINATION The Contractor shall not, in the performance of this contract, discriminate or permit discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age, disability, political or religious opinions,affiliations or national origin. - 4 - VII. INDEPENDENT CONTRACTOR It is understood and agreed by and between the parties that any and all acts that the Contractor or its employees, agents, contractors or servants perform pursuant to the terms of this Agreement shall be undertaken as independent contractors and not as employees of the City. Neither Contractor nor any of its employees or agents shall be construed to be the employee or agent of the City for any purpose whatsoever. Contractor shall not be entitled to any benefits of the City. The City shall not provide any insurance coverage to the Contractor or its respective employees including, but not limited to workers' compensation insurance. Contractor and the City shall each pay all wages,salaries and other amounts due to its respective employees and shall be responsible for all reports, obligations, and payments pertaining to social security taxation, income tax withholding, workers' compensation, unemployment compensation, group insurance coverage, collective bargaining agreements or any other such similar matters. Contractor shall have no authority to bind the City or by or with any contract or agreement, nor to impose any liability upon the City. All acts and contracts of the Contractor shall be in its own name and not in the name of the City,unless otherwise provided herein. VIII. CAPTIONS Captions used in this contract are for convenience and are not used in the construction of this contract. IX. APPLICABLE LAW Parties to this contract shall conform to all existing and applicable city ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this contract. X. CONFLICT OF INTEREST A. No elected official nor any officer or employee of the City shall, during their tenure and one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or the Contractor. - 5 - B. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect,which would conflict with the performance required to be performed under this Agreement; it further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. XI. WARRANTY AS TO COMMISSIONS Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission, percentage,brokerage,or contingent fee. XII. MERGER This Agreement shall not be merged into any other oral or written contract, lease or deed of any type. This is the complete and full agreement of the parties. XIII. MODIFICATION This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. XIV. ASSIGNMENT Neither party may assign its rights under this Agreement without the express prior written consent of the other party. XV. CONTRACT DOCUMENTS Contractor is responsible for review of and compliance with each of the terms of this Agreement. The parties agree that this Agreement shall include, as if fully set forth herein, the Grant Award, Special Conditions, and Revised Final Grant Application which are attached hereto. - 6 - XVI. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter,the following named individuals shall be the authorized representatives of the parties: (a) CITY OF OMAHA Jean Stothert,Mayor Office of the Mayor 1819 Farnam Street, Suite 300 Omaha,Nebraska 68183 Contact: Gail Braun, Grant Administrator Phone: (402)444-5286 (b) CONTRACTOR Dave Mann 2628 North 112`h'Avenue Omaha,NE 68184 Phone: (402) 677-5190 EXECUTED this day of ,204— CITY OF OMAHA,NEBRASKA CONTRAC OR (jtk /7415-- Jean Stothert, Ma yor Date Dave Mann Date ATTEST: IL i/cr,d :uster Brown, City Clerk Date APPROVED AS TO FORM: 4,1 A istant ty Attorney Da e - 7 - ORDINANCE NO. gCy • P:\MYR\0095PR AN ORDINANCE (1) to approve an agreement between the City of Omaha and Dave Mann in the amount of twenty thousand, three hundred and forty two dollars ($20,342); and (2) to authorize funding for such agreement from the City of Omaha's FY 2013 Federal Juvenile Accountability Block Grant (JABG), award #13-JA-602, awarded by the Nebraska Commission on Law Enforcement and Criminal • Justice; to provide funding for the contracted position of Certified Juvenile Fire Prevention Specialist; involving appropriations of more than one year in conformity with Section 5.17 of the Home Rule Charter; providing for payment from a specific account; and, providing for the effective date hereof. PRESENTED TO COUNCIL 1st Rea ing DEC 92014 „4/;,% z0 /- PUBLICATIONS Hea in //oifC/ - // PUBLICATION OF HEARING u`" � ' Date �'[ Final Reading JAN 6 2015 p PUBLICATION OF ORDINANCE ` seS - Date BUSTER BROWN City Clerk