ORD 40318 - Bid of Miller & Sons Golf Cars for golf cars i--
4/-114141kt;MAHA,N� Y- i L't Y t�-- u, Parks, Recreation &
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s Public Property Department
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Atp VIe�{4 {j�, 7 SS 1819 Farnam Street,Suite 701
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no� 1 Omaha,Nebraska 68183-0701
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City of Omaha n ,e A.. �.1 E Brook Bench
Jean Stothert,Mayor Director
March 24, 2015
Honorable President
and Members of the City Council,
Transmitted herewith is an Ordinance to approve the bid from Miller & Sons Golf Cars in the
annual amount of$48,510.32 to lease one hundred (100) 2015 TXT E-Z-GO gas golf cars for the
Golf Division of the Parks, Recreation, and Public Property Department for (4) four years
beginning April 1, 2015 through March 31, 2019 for a total amount of$194,041.28.
The bid was based on a quote received from the National Intergovernmental Purchasing Alliance
on April 13, 2013.
Miller & Sons Golf Cars has on file a current Annual Contract Compliance Report Form (CC-1).
As is City policy, the Human Rights & Relations Director will review the contractor to ensure
compliance with the Contract Compliance Ordinance.
Funds for the lease of the golf cars will be appropriated for four (4) years beginning April 1,
2015, and ending March 31, 2019. The Finance Department is authorized to pay the cost for the
lease of the golf cars from the Golf Operations Fund No. 21114, and Organization Nos. 115511,
Johnny Goodman, and 115517, Spring Lake, for the 2015 through 2019 fiscal years.
The Parks, Recreation, and Public Property Department recommends the acceptance of the bid
from Miller & Sons Golf Cars, in the total amount of$194,041.28, for four (4) years being the
best bid received, within the bid specifications, attached hereto and made a part hereof, and
request your consideration and approval of this Resolution.
Respectfully submitted, Approved:
Z ,
3-q-/ „,.. L , ---.
--ifr 'kd ki iuk -4 /5
Brook Bench, Director Date Human Rights &Relations ate
Parks, Recreation, and
Public Property Department
Page -2-
Honorable President
and Members of the City Council
Approved as to Funding: Referred to City Council for Consideration:
///
4 ,t4 3 /5— dA.- "Ak-5/(a/(c"
teph . Curtiss to Mayor's Office/Title Date
Finance Director -'
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ORDINANCE NO. y /.7
AN ORDINANCE to accept the bid of Miller & Sons Golf Cars in the total amount of
$194,041.28 for the lease of one hundred (100) 2015 TXT E-Z-GO gas golf cars for the
Golf Division of the Parks, Recreation, and Public Property Department; for four (4)
years beginning April 1, 2015 through March 31, 2019; to authorize annual payments as
specified therein in the amount of$48,510.32 per year, for a total amount of$194,041.28;
and to provide an effective date.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That the bid of Miller & Sons Golf Cars in the total amount of
$194,041.28 for the lease of one hundred (100) 2015 TXT E-Z-GO gas golf cars for four
(4) years beginning April 1, 2015 through March 31, 2019, for the Golf Division of the
Parks, Recreation, and Public Property Department, attached hereto and made a part
hereof is hereby accepted.
Section 2. That the Finance Director of the City of Omaha is authorized to make
payments in accordance therewith from the Golf Operations Fund No. 21114 and
Organization Nos. 115511, Johnny Goodman and 115517, Spring Lake, for the 2015
through 2019 fiscal years.
Section 3. That this Ordinance, not being of legislative character, shall be in
force and take effect immediately upon its date of passage.
INTRODUCED BY COUNCILMEMBER
ORDINANCE NO. gQ3/1
PAGE 2
APPROVED BY:
AYOR OF CITY OF OMAHA
PASSED APR - 7 2015 7-6
ATTEST:
CI RK THE CITY OF OMA
APPROVED AS TO FORM:
/
/21(:),(/2/4-1,14' L3///a
ASSISTANT CITY ATTORNEY /DANE
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EXCEL _.E 4 C E 1 w M D i l C. N
min
A Imiron C tip riy
•
Miller and Sons Golf Cars
2197 James Ave.
Britt, Iowa 50423
February 23, 2015
The City of Omaha, NE. Parks and Rec,
On behalf of The National IPA Miller& Sons Golf Cars would like to offer The City of Omaha,
NE. (NIPA#16492) a quote on 100- 2015 TXT E-Z-GO Gas Golf Cars.
Please review details listed below:
Trades
18- 1998 Club Car DS Gas $1,000 each $18,000 total.
Trade Value to be used to "Net Down"the lease price on 100 new cars.
New Cars
100-New 2015 TXT Gas Golf Cars specked out to the 2013 golf car guidelines required by the
City of Omaha bid for 144 new cars.
The Fair Market Value Lease for 4 Years will cost $48,510.32 per year($194,041.28 four year
total).
Thanks for the opportunity.
Sincerely,
Randy Prince
Sales Manager
Miller and Sons Golf Cars
402-659-8242
•
dki
Iw ry
li au-�
'` "" MEMORANDUM
DATE: October 15,2013
TO: Victoria Cortinas, C.P.M,,CPPB FROM: Lloyd B.Windle II,C.P.M.,CPPB
Contract Administrator Principal Contract Officer
Subj ect: Executive Summary- Request for Pr posal No #130795
Golf,Utility and Hospitality Carts
Dept,/Div.: Parks and Recreation/Golf Date Issued: April 11,2013
Pre-Proposal Date: May 7,2013 No.of Individuals Attending: 12
Due Date: May 23,2013 No.of Proposals Received: 4
Negotiated Value: See Below pCard Accepted: Yes
BACKGROUND
The City. of Tucson issued the above referenced Request for Proposal to select a contractor to provide the annual
requirements for Golf,Utility and Hospitality Carts. The solicitation was publicly posted on the City's website
and notices were emailed to all registered vendors who have indicated email is their preferred delivery.The City
issued Bid Amendment No, 1 to provide clarifications to the solicitation and to extend the proposal due date.
EVALUATION
A committee was formed to evaluate the proposals based upon the selection criteria set forth in the original RFP.
The committee was comprised of the following members and signed Committee Member Statements were
received from all.
Voting Committee Members
Mike Hayes-City of Tucson/Golf Division CJ' , �,�ac_" 'U
Rene Reichardt-Pima Community College
Jerry Drake-City of Tucson/Tucson Fire Department
Non-Voting Committee Members
Sarah Vavra-National IPA
Andrea Scobie-National IPA
Ken Heckman-National IPA wc�,
Wayne Casper-National IPA 9
OP-
The City received proposals from the following firms:
1. Suncor Industries/Yamaha
2. Columbia Par Car
3. Club Car/Golf Cars of Arizona
4. E-Z-GO Textron
Prior to releasing the proposals to the committee, I conducted an initial review of the proposals to ensure that all
requested information had been submitted. As a result, all proposals were deemed eligible for the committee's
review.The committee is charged with the final determination of acceptability,
•
On May 29, 2013, I met with the evaluation committee and discussed the role of the committee and the
evaluation process. Each committee member received a copy of the City's Guidelines for Evaluation, the
•
Evaluation Committee Responsibilities document,the evaluation criteria and copies of the proposals.
The committee reconvened on June 18,2013 to discuss the relative strengths and weaknesses of the proposals with
regard to the evaluation criteria set forth in the solicitation. After discussing all of the proposals, the committee
members individually scored and ranked the proposals. The committee members'rankings were totaled to arrive
•
at an overall ranking. As a result,the committee recommended short-listing to the top three ranked firms:Suncor
Industries,Club Car and F-Z-GO Textron,
•
The committee reconvened on July 2nd to continue discussions on the proposals and recommended conducting
interviews with the short listed offerors. The committee's discussion included defining the interview agenda. The
committee reconvened on July 30th and August 1st to conduct interviews. After the interviews,the City requested
revised offers from each offeror to provide an opportunity for each to strengthen their original submitted proposals.
The offerors were instructed to consider the information exchanged during the interviews in their revised offer.
The committee reconvened on August 20'h to discuss the responses to the request for revised offer. At that time,the
committee members individually scored and ranked the firms. The committee members' rankings were totaled to
arrive at an overall ranking. As a result,the committee recommended entering into concurrent negotiations with
Club Car and E-Z-GO Textron,
On September 5th,the City conducted negotiations and discussions to ensure an understanding on key topic areas.
The committee requested a best and final offer from both offerors.
The committee reconvened on September 30`h to discuss the best and final offer's and at that time independently
scored and ranked the firms, The committee members' rankings were totaled to arrive at an overall ranking. As a
result,the committee recommended awarding a contract to the top ranked firm,E-Z-GO Textron.
NEGOTIATION
The City negotiated favorable terms and conditions,and an annual field day at no cost to the City.
CONTRACT OFFICER RECOMMENDATION:
I attest that the evaluation process was conducted in accordance with the Tucson Procurement Code and all
applicable rules and regulations. Based upon the evaluation committee's recommendation, it is recommended
• that this contract shall be awarded to:
Firm: E-Z-GO Textron
Conc rrence:
J �
Victoria Cortinas C.P. ., P Date
Contract Admin' trat •
.
(560
ORDINANCE NO. z/0,3471
AN ORDINANCE to accept the bid of Miller
& Sons Golf Cars in the total amount of
$194,041.28 for the lease of one hundred (100)
2015 TXT E-Z-GO gas golf cars for the Golf
Division of the Parks, Recreation, and Public
Property Department; for four (4) years
beginning April 1, 2015 through March 31, 2019;
to authorize annual payments as specified
therein in the amount of $48,510.32 per yeas,
for a total amount of $194,041.28; and to
provide an effective date.
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tiO
PRESENTED TO COUNCIL
1st Readi g MAR 2 4 2015
.4h /
,y9/
PUBLICATIONS Hear'ng MAR 3 1 2015 -
PUBLICATION OF HEARING
Date
-- 7- 5 Final Reading APR _ 7 2015
PUBLICATION OF ORDI ANCE Passed
Date 5
BUSTER BROWN
City Clerk